File Destruction
Finance Department
September 2026
The following Finance Department records are submitted for destruction:
Files older than and up to FY 2018-2019:
Payroll Time Cards
Files older than and up to FY 2019-2020:
Bank Reconciliations
Cancelled and Voided Accounts Payable Checks
Cancelled and Voided Payroll Checks
Ceased Business Licenses
Check Copies
Files older than and up to FY 2020-2021:
A/P Invoice Copies
Bank Deposit Books
Cash Receipt Books
Cash Receipts by Detail
Open Payables
PO Requisition Books
Warrant Register by Fund
Files older than and up to FY 2022-2023:
Adjustment Register
Area Report Register
Journal Entries
Service Call Books
A/R Billing Invoices
Cash Receipts
Delinquent Reports Register Open Receivable
Deposit Receipt Books Invoice Entry
PO Copies
Warrant Register
Federal & State Tax (1096, 1099, W-4 & W-2’s)
Bank Statements
Closing Bill Register
Register - Water and Sewer
Water and Sewer Billing
Reviewed by: ____________________________________________ Aaron Felmlee – Finance Director
Approved by:________________________________________________________________ Amy Nilsen – City Manager