CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF GOVERNMENT CODE SECTION 54953 (AS AMENDED BY AB 361) WHICH AUTHORIZES TELECONFERENCED MEETINGS UNDER THE BROWN ACT DURING CERTAIN PROCLAIMED STATES OF EMERGENCY. THE GOVERNOR OF CALIFORNIA PROCLAIMED A STATE OF EMERGENCY RELATED TO COVID-19 ON MARCH 4, 2020. THIS TELECONFERENCED MEETING IS NECESSARY SO THAT THE CITY CAN CONDUCT ESSENTIAL BUSINESS AND IS PERMITTED UNDER GOVERNMENT CODE 54953 IN ORDER TO PROTECT PUBLIC HEALTH AND SAFETY OF ATTENDEES. MEMBERS OF THE PUBLIC
THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY
JOINING THE ZOOM MEETING
HTTPS://FOSTERCITY-ORG.ZOOM.US/J/87076634772. PUBLIC
COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.
Consistent with Government Code Section 54953 , this City/District Meeting will be held via teleconference in addition to in person. City Councilmembers/District Board and staff will attend in person or via teleconference.
To maximize public safety while still maintaining transparency and public access, members of the public can observe the meeting from home or attend the meeting in person. Below is information on how the public may observe and participate in the meeting.
To Attend the Meeting in Person:
• Location: 620 Foster City Blvd, Foster City, California, 94404
To Provide Public Comment in Person:
• Members of the public wishing to speak will be asked to fill out a Request to Speak Form. Forms will be accepted until t he staff presentation on an agenda item ends, or until the public comment period on non- agenda items is closed. For special meetings, public comment is limited to item(s) on the agenda only.
To Observe the Meeting via Teleconference/Video Conference:
• To access the meeting by computer / smartphone, go to: https://fostercity-org.zoom.us/j/87076634772
• To dial-in via phone:
1-669-900-6833 or
1-408-638-0968
And enter Webinar ID: 870 7663 4772
To Participate in the Meeting by Providing Public Comment via Teleconference/Video Conference:
• During the Meeting: Live verbal public comments may be made by members of the public joining the meeting via Zoom. Zoom access information is provided above. Use the “raise hand” feature (for those joining by phone, press *9 to “raise hand”) during the public comment period for the agenda item you wish to address. The Zoom Host will call on people to speak by name provided or last 4 digits of phone number for dial-in attendees. Please clearly state your full name for the record at the start of your public comment.
Before the Meeting: Written public comments for the record may be submitted in advance by 4:00 p.m. the day of the meeting by email to: [email protected] and will be made part of the written
record but will not be read verbally at the meeting. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public” in the Subject Line for items not on the agenda
1 • Include the submitter’s full name (Recommended but not required)
Written public comments received by 4:00 p.m. the day of the meeting will be provided in their entirety to the City Council prior to the meeting and will be made part of the written record but will not be read verbally at the meeting. Written public comments will be posted to the City’s website for review prior to the meeting.
AMENDED
AGENDA
Wednesday, January 12, 2022 8:00 AM
SPECIAL MEETING
1. CALL TO ORDER
2. ROLL CALL
Councilmembers/ex officio EMID Directors Jon Froomin, Sanjay Gehani, Sam Hindi, Patrick Sullivan, and Mayor/President Richa Awasthi
3. PUBLIC
Pursuant to Government Code Section 54954.3(a), members of the public wishing to address the Council may do so, and the comments shall be limited to the Special Meeting notice topic(s). Speakers may join the Zoom meeting via the meeting link and using the “raise hand” feature and the Zoom host will call on people
4. CITY/EMID CONSENT CALENDAR
All matters listed under Consent Calendar are considered to be routine by the City Council/EMID Board of Directors and will be enacted by one motion unless removed by a member of the Council/Board, staff, or public. There will be no se
parate discussion on these items unless a citizen or a Council/Board member so requests. If discussion is required, that item will be removed from the Consent Calendar and will be considered separately after approval of the remaining items on the Consent Calendar. Vote may be by roll call.
4.1. City/EMID Other
4.1.1. By Minute Order, Approve Foster City Council Liaisons List, Dated January 12, 2022
4.1.2. By Minute Order, Reconfirm and Adopt Mission & Vision and Strategic Priorities for 2022
2 5. STUDY SESSION
5.1. City Council Vision and Policy Summit
6. ADJOURNMENT
The public is invited to attend.
Any attendee wishing special accommodations at the meeting should contact the City Clerk’s Department at (650) 286-3250 at least 48 hours in advance of the meeting.
Any writings or documents provided to a majority of the City Council or EMID Board regarding any item on this agenda after the agenda packet was distributed will be made available for public inspection in the City Clerk Department at City Hall located at 610 Foster City Boulevard during normal business hours and at the meeting.
City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:
LIVE every 1st and 3rd Monday of the month
REPLAY next day at 1:00 pm (that week only)
REPLAY Saturday at 5:00 pm (only on Saturday the week the actual meeting occurs) 3 DRAFT DATED: January 12, 2022
FOSTER CITY COUNCIL LIAISONS
POLICY/REGULATORY AGENCIES REPRESENTATIVE/ALTERNATE
1. Airport Community Roundtable
2. Airport Land Use Committee (ALUC)
3. Association of Bay Area Governments (ABAG)
4. City/County Association of Governments (C/CAG)
5. Council of Cities – City Selection Committee
6. League of California Cities
FOSTER CITY ADVISORY COMMITTEES
1. Audit Committee
2. Parks and Recreation Committee
3. Planning Commission
4. Traffic Review Committee
5. Youth Advisory Committee
OTHER ORGANIZATIONS (non-regulatory)
1. Bay Area Water Supply and Conservation Agency (BAWSCA)
2. Chamber of Commerce
3. Emergency Services Council
5. Joint Powers Authority Fire Board for the
San Mateo Consolidated Fire Department
6. Library Joint Powers Authority
7. Peninsula Clean Energy Authority
8. Peninsula Traffic Congestion Relief Alliance (Commute.org)
9. San Francisco Bay Area Regional Water System Financing Authority (RFA)
10. San Mateo County Pre-Hospital Emergency Services
Medical Group Joint Powers Authority
11. San Mateo-Foster City Elementary School District
12. San Mateo-Foster City Public Financing Authority (JPFA)
13. San Mateo Union High School District
14. South Bayside Waste Management Authority (SBWMA)
Hindi
Sullivan
Awasthi/Froomin
Awasthi/Froomin
Awasthi
Awasthi/Froomin
Gehani/Sullivan
Sullivan/Awasthi
Hindi/Froomin
Froomin/Hindi
Froomin/Gehani
Awasthi
Hindi/Awasthi
Froomin/Gehani
Awasthi/Froomin
Gehani/Hindi
Hindi/Sullivan
Gehani/Sullivan
Awasthi
Froomin/Gehani
Sullivan/Hindi
Gehani/Sullivan
Sullivan/Hindi
Froomin/Gehani
4 FOSTER CITY COUNCIL SUBCOMMITTEES
SUBCOMMITTEES REPRESENTATIVE(S)
1. Land Use
2. Infrastructure/Facilities
3. Communications & Public Engagement
4. Transportation
5. Economic Development/Sustainability
6. City Manager Performance Review - Year 2022 (ad hoc)
7. Pension Liability - Year 2022 (ad hoc)
8. Foster’s Landing (ad hoc)
9. Privacy & Technology (ad hoc)
10.Community Beautification (ad hoc)
Froomin & Hindi
Awasthi & Sullivan
Awasthi & Gehani
Gehani & Hindi
Awasthi & Hindi
Awasthi & Froomin
Hindi & Sullivan
Hindi & Gehani
Froomin & Gehani
Froomin & Sullivan
5 City of Foster City
MEMORANDUM
City Manager Department
DATE: January 12, 2022
TO: Mayor and Members of the City Council
FROM: Kevin M. Miller, Interim City Manager
Jennifer Phan, Interim Deputy City Manager
SUBJECT: CONFIRMATION OF CITY COUNCIL VISION & MISSION, AND STRATEGIC PRIORITIES FOR 2022
The purpose of this memorandum is to reconfirm the City Council’s Vision and Mission, as well as provide the City Council with a check-in on its Strategic Priorities, which in essence are a short list of key priorities that may change from year to year, as major projects and initiatives are completed, or in response to changes in the economy, regulatory environment, or major emergencies. These were established in 2021 and are as follows (see Attachment 1):
Vision: Create a sustainable Foster City through smart, inclusive, and efficient actions to enhance our quality of place for current and future generations.
Mission: The mission of the City of Foster City is to deliver equitable services that are customer-focused with an emphasis on public safety, neighborhood livability, smart planning, a vibrant economy, infrastructure improvements, innovation, and a sustainable environment. In pursuit of this mission, we use community engagement and data to make decisions and measure progress based on economic, social, and environmental factors.
Value/Priority Areas:
• Facilities and Infrastructure
• Smart Planning, Development, and the Local Economy
• City Council Operations and Improved Community Engagement • Innovation and Sustainability
• Public Safety and Social Equity
• Staff Empowerment and Operational Excellence
Every year, the City Council holds a Vision & Policy Summit to identify, discuss, and prioritize work projects and initiatives that will be addressed over the course of following year. A vast majority of City resources are used to deliver core governmental services and these operations continue to stand independent of those that may result from a 6 Vision & Policy Summit. With that said, the primary objective of a priority setting session is to provide focus and align the City’s financial and staff resources to that of the City Council’s and community’s goals. This process is important as it establishes a clear set of goals and expectations to which City staff and limited financial resources may be dedicated.
This year’s Vision & Policy Summit is an opportunity for City Council to discuss (on a high-level) its Strategic P riorities, affirm its directio n, and address any questions or concerns on the work plan or trajectory of items. It is staff’s perspective that the specific projects/initiatives formerly identified remain relevant and on target with the City Council’s Strategic Priorities. No substantial changes would be recommended at this time.
Significant progress has been made over the past year to advance City Council's Strategic Priorities, as well as new items as they arose. This is despite many challenges that has placed the City in a continued period of transition – from shifting leadership positions; labor due in large part to the impacts experienced across the industry from the COVID-19 pandemic; changing health orders/restrictions in response to the COVID - 19 pandemic; as well as unprecedented economic impacts due to the COVID -19 pandemic.
Regardless, the City has demonstrated resiliency and attempt ed to reengage and deliver on several projects/initiatives that have otherwise been placed on pause or delayed. It is important to keep in mind that the projects/initiatives identified under each Value/Priority Area are, in many cases, multi -year efforts with an extended planning horizon. A ctions are wide-ranging and may evolve, and many will themselves require multiple steps to achieve completion. T hese steps are specific tasks that move implementation forward.
On occasion, new projects/initiatives may emerge and City Council may direct or ask City staff to consider adding to its work plan as certain items may result in a greater benefit to the City . Consistent with past practice, the City Manager will prioritize based on City and staff resources, coordinating realignment of priorities as necessary to advance any particular item.
Attachment:
• Attachment 1 - Foster City Vision, Mission, and 2022 Strategic Priorities 7 2022 STRATEGIC PRIORITIES
FACILITIES AND INFRASTRUCTURE:
Maintain a standard of excellence with regards to infrastructure, including streets, lagoon, levee, parks, water supply system, wastewater system, storm water collection system, and City facilities to preserve and enhance quality of life for future generations.
SMART PLANNING, DEVELOPMENT, AND THE LOCAL ECONOMY:
Create a long-term vision that protects, maintains, and enhances our community character through thoughtful planning and economic development policies.
CITY COUNCIL OPERATIONS AND IMPROVED COMMUNITY ENGAGEMENT:
The City Council operates at the highest level of civil discourse, encouraging resident engagement and full transparency.
INNOVATION AND SUSTAINABILITY:
Continue to lead in employing modern solutions to current day problems with a focus on and consideration of climate change.
PUBLIC SAFETY AND SOCIAL EQUITY:
Continue to promote diversity and inclusive policies within the City organization and seek social equity in all City policies including public safety.
STAFF EMPOWERMENT AND OPERATIONAL EXCELLENCE:
The staff of Foster City is committed to and takes pride in proactively providing exceptional service to our community.
VISION:
Create a sustainable Foster City through smart, inclusive, and effi cient actions to enhance our quality of place for current and future generations.
MISSION:
The mission of the City of Foster City is to deliver equitable services that are customer-focused with an emphasis on public safety, neighborhood livability, smart planning, a vibrant economy, infrastructure improvements, innovation, and a sustainable environment. In pursuit of this mission, we use community engagement and data to make decisions and measure progress based on economic, social, and environmental factors. 8 City Council Vision & Policy Summit
January 12, 2022
City Council Chambers
8:00 a.m.
AGENDA
Intro – Review of the Day
Broadview/Essence of Foster City in 5 – 10 – 15 – 20 Years Focus on Policy Type Discussion
1. Statement on Outcomes and Expectations of Summit – City Council/City Manager
2. Governance Models for Success/Leadership – City Manager • City Council Insights on Leadership
3. Reconfirm and Adopt Mission/Vision/2022 Strategic Priorities – City Council
4. Adopt Subcommittee Assignments and Council Liaison Assignments – City Council
5. Long-Term Vision/Possible Dreams – City Council
• Progressive Look to Future – 5 Years and Beyond
• Vision Keys/Themes for Possible Discussion
i. Maintain and Improve the Overall Quality of Life for our Residents/Quality of Place
ii. Managed Growth/Land Use
iii. Viable Retail/Viable Economic Development
iv. Ongoing Revenue that is Sustainable, Built on Property Tax Growth and Business Development Growth
v. Engaging with Chamber of Commerce and Business Community – Building Relationships in 2022 and Beyond
vi. Regional Influence
1. Expand Regional Influence in Important Areas, such as Transportation, Education, Water, Legislative Advocacy, Other - Check-in on Process and Today’s Meeting Progress
6. City Departments Organizational Assessment – City Manager
7. Organizational Excellence – City Manager
• Building City Manager/Council Relationships
9 • 22 Things to Say in 2022
• City Council Insights on Organizational Excellence
8. Information Only Items
• Study Session on 1/31/2022
i. Recreation Center Design, Site Plan Analysis, and Construction Process – Next Steps
ii. Consideration of Minimum Wage Ordinance
Wrap-Up
• City Council Closing Comments/Reflect on the Day
• Confirm Follow Up Items by Staff
10 11
12 Leadership/Governance
Models for Success
2022 City Council Vision and Policy Summit
Wednesday, January 12, 2022
13 Embrace the Day
üListen
üLearn
üShare
üInspire
üGrow
üFocus
üLaugh
üCelebrate
üHave Fun!
14 Leadership/Action/Vision
• Leadership is the art of accomplishing more than
the science of management says is possible
• Leadership is action not position
• There are no shortcuts to any place worth going
• Don’t wait for your ship to come in, swim out
and meet it
• Most things are difficult before they are easy
• A leader is a dealer in hope
• Vision is the art of seeing things invisible
• Where there is no vision the organization falters
• Accept compliments and expect complaints
• Don’t rest on your laurels, strive for excellence
15 Expectations
for Leadership
in the
Foster City
Organization
Passion – There is no greatness without a passion to be great.
Great things are accomplished by people who believe great things are possible.
The difference between mediocrity and excellence is
commitment.
Our goal is to have the community and our colleagues judge our commitment to these principles by our individual actions.
Our plan is important, but along with our plan there must be a zeal to achieve the vision.
“Play Like A Champion Today!”
16 Sooner or later the opportunity to
lead will present itself
“The task of the leader is to get his or
her people from where they are to
where they have not been.”
– Henry Kissinger
An effective leader is an
expert in their field. Their
actions embolden
confidence and respect by
those with whom they
work. They care about
people and treat them
fairly. They demand that
all in our organization
meet the highest possible
standards.
17 Leadership is an
Everyday Opportunity
• Analyze and learn from the past
• Focus on planning for the future
• Nurture today and celebrate victories
and success
• Create a great team
18 Characteristics of Great Teams &
Companies
•Clear vision and clear goals
•Constantly getting better
•Get it done oriented
•Can adapt and manage adversity
•A standard of excellence always
•Pursue Perfection and Expect Excellence!
19 Principles
that
Enhance
Our Ability
to Team
with Others
Respect – listening to understand
differences
Empathy – preconceived notions are
the locks on the door to wisdom
Unity – coming together is the
beginning; keeping together is
progress; working together is success
20 The Essence of Teamwork
Teamwork means that we share a common ideal and
embrace a common goal. Regardless of our differences,
we strive shoulder to shoulder, confident in one
another’s faith, trust, and commitment.
In the end, teamwork can be summed up in five short
words… “we believe in each other.”
21 7 KEYS FOR SUCCESS IN 2022
THE CITY COUNCIL/CITY MANAGER RELATIONSHIP HAS A DIRECT IMPACT ON THE TONE OF CITY COUNCIL MEETINGS AND PUBLIC PERCEPTION OF THE CITY COUNCIL’S EFFECTIVENESS.
1. Understand and respect the City Council/City Manager plan of governance. It is important to understand and appreciate the distinction between policymaking and implementation.
2. Patience: Allow time for you and the city manager to get to know each other and develop a working relationship.
Try to be open-minded to your ability to establish a productive and effective working relationship with the manager.
3. Appreciate the legitimate differences between the “community perspective” and the “professional/technical” perspective. While the city manager will do his or her best to bridge the gap between the two points of view, it is very helpful for councilmembers to understand that while the staff should be sensitive to community values, they will often raise issues based on their professional training that can differ from a purely community values point of view.
4. It is critical to city managers to have clear policy direction. The city manager and the city organization cannot carry out the policy direction of the city council if that direction is not clearly established.
5. Professional city managers will not “play favorites.” Professional city managers will strive to have a positive working relationship with all the members of the city council regardless of personality, philosophy, or positions on specific issues.
6. Tolerance for organizational imperfection (mistakes!): While no one likes mistakes, they are unavoidable in the context of organizational life. You should expect that mistakes will be addressed promptly, fully disclosed and that steps will be taken to avoid repeating the same mistakes again. You will need to trust the manager to follow up and effectively address the situation when organizational miscues occur.
7. Support of reasonable risk-taking: High-performing organizations will occasionally need to take “reasonable risks” in order to achieve community objectives. While city councils need to be informed and concur that the risk being taken is reasonable for the potential benefit being gained, councils should also be understanding that projects and initiatives that have inherent unknowns may not always turn out as hoped. 22 Organizational Excellence
2022 City Council Vision & Policy Summit
Wednesday, January 12, 2022
23 Everyday Excellence
“We are what we repeatedly do.
Excellence, then, is not an act, but a habit.” -Aristotle 24 Inspiring Excellence – Alpha to
Omega
• A commitment to excellence is best represented by the words Alpha to Omega. From beginning to end, first to
last, and from start to finish – excellence always!
Outcome
“Excellence can be attained when you care more than
others think is wise, risk more than others think is safe, dream more than others think is practical, and expect
more than others think is possible.”
25 Excellence as a Standard
ØWe make hundreds of decisions every day. Some matter more than others. But committing to excellence is one of the most important decisions you will ever make in terms of your life’s success – a journey.
ØDemonstrate excellence throughout your journey.
ØExcellence is a quality, a standard, and it will become norm once you embrace excellence as a core value.
Ø“Perfection is not attainable, but if we chase perfection, we can catch excellence.” - Vince Lombardi
26 Principles of Organizational Excellence
• Responsibility of individual and team
• Courage to act
• Discipline – stay focused on our goal
• Integrity – the time is always right to do the right
thing
• Humility – the opportunity for great deeds may
never come, but the opportunity for good deeds is
renewed day by day
• Gratitude – Catch people doing things right and
thank them
27 22 Things to Say in 2022
28 1. “I’m sorry.”
But you can’t just say it; you have to mean it.
2. “You’re amazing.”
Let yourself be in awe of another person, and you’ll feel strong and weak simultaneously.
3. “I am home.”
Home is every adventure’s final destination and starting point – and we all need one to call our own.
4. “I did my best.”
If this is true, you did something amazing.
5. “How can I help you?”
29 6. “I’m lucky.”
You are lucky, in a way that no one else is. Now, what are you going to do with your good fortune?
7. “This is wrong.”
If you never say it, you embody the statement.
8. “Isn’t this beautiful?”
The more often you notice the gorgeous world around you, the happier you’ll be.
9. “Congratulations.”
Say this without jealousy. Practice if you have to.
10. “I can master this.”
The ability to learn is the foundation of every other talent. 30 11. “That was my contribution.” Own what you’ve worked to create – that’s how your presence will be felt long after you’re gone.
12. “I’ll try it.”
13. “Tell me more.” Really getting to know someone (or some topic) will help you better triangulate your own place in the world.
14. “This is my favorite thing.”
Enjoy what you love and say this as often as you can.
15. “Your secret is safe with me.”
Because is feels deep-down good to be trustworthy.
31 16. “Eureka!”
Being the first to know something is a delicious sensation.
17. “Let’s go!”
Where you’re going often matters far less than the enthusiasm you have for the trip.
18. “I trust you.”
We all need allies, and admitting as much helps forge alliances.
19. “This is going to work.”
When this is said truthfully, it’s an assertion of power.
20. “I made a decision.”
Autonomy transforms any activity from a chore to an act of destiny. 32 21. “I understand.”
More important that being right, or being important, is being truly aware.
22. “I love you.”
We all want to say this, and we all want it said to us. 33