This Memorandum of Insurance serves solely to list insurance policies, limits and dates of coverage. Any modifications hereto are not authorized by Gallagher or the Insurance Companies.
ARTHUR J. GALLAGHER & CO.
MEMORANDUM OF INSURANCE
This Memorandum of Insurance (“ Memorandum”) is produced as a matter of inf ormation only to authorized viewers f or their internal use only and conf ers no rights upon any viewer of the Memorandum. This Memorandum does not amend, extend or alter the coverage described below. Copyright 2005, Arthur J. Gallaghe r R isk Management Services, Inc. (“ Gallagher”). Gallagher grants permission to you to view, copy, print and distribute the inf ormation f ound on the Memorandum website (“ Site”) provided that the above copyright notice appears on all copies, that use is internal to you or f or personal noncommercial inf ormational purposes only, and that no modif ication is made to any materials. Any modif ication, use, reproduction or distribution of this Memorandum, the Site or its contents must be f irst approved by Gallagher in writing. You will not suf f er or permit any unauthorized use of any Gallagher trademark, service mark or logo. This Memorandum, the Site and its contents, including but not limited to text, graphics, images, sof tware, copyrights, trademarks, service marks, logos, and brand names (“ Content”), are protected under both United States and f oreign laws, and Gallagher or its af f iliated entities retain all right, title and interest in and to the Content, all copies thereof , and all copyrights and other proprietary rights therein. The inf ormation contained herein is as the date ref erred to above. Gallagher shall be under no obligation to update such inf ormation.
DATE: 9/30/2021
INSURED:
Arthur J. Gallagher & Co. and its subsidiaries
2850 West Golf Road
Rolling Meadow s, IL 60008
Insurance Companies
A: ARCH INSURANCE COMPA NY
B: ACE PROPERT AND CASUALTY INSURA NCE COMPA NY
C: LIBERTY MUTUAL FIRE INS. CO MPANY
D: FEDERAL INSURA NCE COMPANY
E: LEXINGTON INS. COMPANY
F: XL SPECIALTY INS. COMPANY
G. UNDERWRITERS AT LLOYDS
H. ILLNOIS NATIONAL INSURA NCE COMPA NY
The policies of insurance listed below have been issued to the “INSURED” named above for the policy period indicated. Notwith standing any requirement, term or condition of any contract or other document with respect to which this Memorandum may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies. Limits sho wn may have been reduced by paid claims.
CO.
LTR.
TYPE OF
INSURANCE
POLICY
NUMBER
POLICY
EFFECTIV E
POLICY
EXPIRATION
LIMITS
(In USD unless otherwise indicated)
A Commercial General
Liability
Occurrence
Per location
Aggregate
41GPP4938414 10/01/21 10/01/22 General Aggregate 4,000,000 Products - Comp/Op Agg 4,000,000
Personal and ADV Injury 2,000,000
Each Occurrence 2,000,000
Damage to Rented Premises
(Each occurrence)
1,000,000
A Automobile Liability
Any Auto
41CAB4939014
41CAB4938314
10/01/21 10/01/22 Combined Single Limit 5,000,000
Bodily Injury (per person)
Bodily Injury (per accident)
B Excess/Umbrella Liability
Retention: $10,000
XOO G46820149 00 4 10/01/2021 10/01/22 Each Occurrence 25,000,000 Aggregate 25,000,000
A Workers Compensation
and Employers Liability
41WCI4938114
44WCI0501914
10/01/21 10/01/22 Workers Comp Limits Statutory
EL Each Accident 1,000,000
EL Disease - Each Employee 1,000,000
EL Disease – Policy Limit 1,000,000
C Property
US00112916PR21A 10/01/21 10/01/22 Blanket Bldg. & PP 10,000,000 D Crime/Fidelity Bond
(Employee Dishonesty)
81326283 09/01/21 09/29/22 Single Loss Limit 15,000,000 E Errors & Omissions
(Primary Policy)
06030323 09/29/21 10/01/22 Per Claim and Aggregate 12,000,000 F Errors & Omissions
(Excess Policy)
ELU163265-21 09/29/21 10/1/22 Per Claim and Aggregate 10,000,000 G Errors & Omissions
(Excess Policy)
B1262F10121921 09/29/21 10/1/22 Per Claim and Aggregate 13,000,000 H Cyber Liability 026062402 10/31/19 05/01/2021 Limit of Liability 10,000,000 Description of Operations / Other Information: See ADDITIONAL INFORMATION on the following page. 210
This Memorandum of Insurance serves solely to list insurance policies, limits and dates of coverage. Any modifications hereto are not authorized by Gallagher or the Insurance Companies.
ARTHUR J. GALLAGHER & CO.
MEMORANDUM OF INSURANCE
ADDIT IO NAL INFO RMAT IO N
As respects GENERAL LIABILITY POLICY
ADDITIONAL INSURED – MANAGERS OR LESSORS OF PREMISES *
Endorsement Form # CG 20 11 04 13 modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
1. Designation of Premises (Part Leased to You): ANY PREMISES OR PART THEREOF LEASED TO YOU.
2. Name of Person or Organization (Additional Insured): ANY AND ALL PERSONS OR ORGANIZATIONS
CONTRACTUALLY REQUIRING ADDITIONAL INSURED STATUS AS THE MANAGER OR LESSOR OF PREMISES TO YOU.
3. Additional Premium: INCLUDED
(If no entry appears above, the information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule but only with respect to liability arising out of the ownership, maintenance or use of that part of the premises leased to you and shown in the Schedu le and subject to the following additional exclusions:
This insurance does not apply to:
1. Any "occurrence" which takes place after you cease to be a tenant in that premises.
2. Structural alterations, new construction or demolition operations performed by or on behalf of the person or organization shown i n the Schedule.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US We waive any right of recovery we may have against the person or organization where required by written contract because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products-completed operations hazard". This waiver applies only where required by written contract.
As respects PROPERTY
This policy insures against “All Risks” of physical loss or damage, except as excluded, to covered property while on Described Premises, provided such physical loss or damage occurs during the term of this policy. Coverage is subject to policy deductibles, terms, conditions and exclusions. Loss Payable clause included for whom Insured has agreed to per written contract.
211
This Memorandum of Insurance serves solely to list insurance policies, limits and dates of coverage. Any modifications hereto are not authorized by Gallagher or the Insurance Companies.
*All other Additional Insureds requests requires Legal approval and issuance of a Certificate of Insurance. *For special requests, such as a WET SIGNATURE, please contact the appropriate team: P&C – Doreen Morris or Therese Scamardo; E&O – Helen Ponce de Leon or Ryan Sheekley; Cyber – Jeremy Gillespie or Ariel Magrini. 212
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com
26 Signature Page
Koff & Associates intends to adhere to all the provisions described in the RFP above.
This proposal, including all price quotes will remain in effect for the entire term of the contract (up to two years).
Respectfully submitted,
By: KOFF & ASSOCIATES
State of California
Katie Kaneko December 6, 2021
Managing Director, Compensation and Rewards Consulting
213
DRAFT Dated: February 7, 2022
FOSTER CITY COUNCIL LIAISONS
POLICY/REGULATORY AGENCIES REPRESENTATIVE/ALTERNATE
1. Airport Community Roundtable Hindi
2. Airport Land Use Committee (ALUC) Sullivan
3. Association of Bay Area Governments (ABAG) Awasthi/Froomin
4. City/County Association of Governments (C/CAG) Awasthi/Froomin
5. Council of Cities – City Selection Committee Awasthi
6. League of California Cities Awasthi/Froomin
FOSTER CITY ADVISORY COMMITTEES
1. Audit Committee Gehani/Sullivan
2. Parks and Recreation Committee Sullivan/Awasthi
3. Planning Commission Froomin/Awasthi
4. Traffic Review Committee Froomin/Hindi
5. Youth Advisory Committee Froomin/Gehani
OTHER ORGANIZATIONS (non-regulatory)
1. Bay Area Water Supply and Conservation Agency (BAWSCA) Hindi
2. Chamber of Commerce Hindi/Awasthi
3. Emergency Services Council Froomin/Gehani
4. Joint Powers Authority Fire Board for the Awasthi/Froomin San Mateo Consolidated Fire Department
5. Library Joint Powers Authority Gehani/Hindi
6. Peninsula Clean Energy Authority Hindi/Sullivan
7. Peninsula Traffic Congestion Relief Alliance (Commute.org) Gehani/Sullivan
8. San Francisco Bay Area Regional Water System Financing Hindi Authority (RFA)
9. San Mateo County Pre-Hospital Emergency Services Froomin/Gehani Medical Group Joint Powers Authority
10. San Mateo-Foster City Elementary School District Sullivan/Hindi
11. San Mateo-Foster City Public Financing Authority (JPFA) Gehani/Sullivan
12. San Mateo Union High School District Sullivan/Hindi
13. South Bayside Waste Management Authority (SBWMA) Froomin/Gehani 214
FOSTER CITY COUNCIL SUBCOMMITTEES
SUBCOMMITTEES REPRESENTATIVE(S)
1. Land Use Froomin & Hindi
2. Infrastructure/Facilities Awasthi & Sullivan
3. Communications & Public Engagement Awasthi & Gehani
4. Transportation Gehani & Hindi
5. Economic Development/Sustainability Awasthi & Hindi
6. City Manager Performance Review - Year 2022 (ad hoc) Awasthi & Froomin
7. Pension Liability - Year 2022 (ad hoc) Hindi & Sullivan
8. Foster’s Landing (ad hoc) Hindi & Gehani
9. Privacy & Technology (ad hoc) Froomin & Gehani
10.Community Beautification (ad hoc) Froomin & Sullivan 215
DATE: February 7, 2022
TO: Mayor and Members of the City Council
VIA: Kevin Miller, Interim City Manager
FROM: Priscilla Schaus, Communications Director/City Clerk Louis Sun, Public Works Director
SUBJECT: CONSIDERATION OF APPOINTMENT OF ONE MEMBER OF
THE LEVEE BOND OVERSIGHT COMMITTEE TO REPLACE
KRISTA DIXON (REPRESENTING HUDSON PROPERTIES)
RECOMMENDATION
It is recommended that the City Council, by Minute Order, affirm the appointment of Caroline Grafft to replace the previously appointed Krista Dixon as a Business Member representing Hudson Pacific Properties to serve on the Levee Bond Oversight Committee through the initial two-year term, expiring September 30, 2022. Alternately, the City Council may choose to direct staff to open a recruitment for a Business Member to fill Krista Dixon's seat through the end of the term.
EXECUTIVE SUMMARY
The purpose of the Levee Bond Oversight Committee for the Levee Improvements Project is to ensure that bond proceeds are expended for their intended purposes. On September 8, 2020, the City Council appointed 5 members to the Committee by Minute Order No. 1685. The appointments included staggered two and three-year terms, with Business Member Krista Dixon appointed to represent Hudson Pacific Properties for a two-year term expiring September 30, 2022. In January 2022, Krista Dixon notified staff that her role at Hudson Pacific Properties has changed, and Caroline Grafft will 216
assume the role relating to Hudson Pacific operations in Foster City. Per the Committee Bylaws, the City Council appoints members to the Committee, and because Krista Dixon was appointed as a business member representing Hudson Pacific Properties, staff recommends that City Council affirm the appointment of Caroline Grafft to replace Krista Dixon for the remainder of the term, expiring September 30, 2022.
BACKGROUND & ANALYSIS
On June 5, 2018, Foster City voters passed Measure P, authorizing the City to issue general obligation bonds in the amount of $90,000,000 to fund improvements to the City’s levee system. The bond measure promised voters that the expenditure of bond funds would be subject to citizens’ oversight. On December 16, 2019, per Resolution No. 2019-121, the City Council adopted bylaws that establish and govern the Levee Bond Oversight Committee charged with monitoring Measure P bond proceed expenditures for the Levee Improvements Project. Each year, the Committee is required to submit to the City Council written reports, summarizing the Committee’s activities and stating whether the expenditures comply with Measure P’s requirements.
The Committee is a five-member body comprised of three Foster City residents and two representatives of Foster City-based businesses. The following individuals were appointed to the Levee Bond Oversight Committee at the September 8, 2020 City Council meeting, via Minute Order No. 1685. In order to phase Committee turnover in future years, the City Council, in its initial appointments, had selected two members to serve a term of two years and three members to serve a term of three years, as identified below.
COMMITTEE MEMBER REPRESENTING TERM
Qing Liu Resident 3 Year
Robert Fitzgerald Resident 3 Year
Bob Tessler Resident 2 Year
Al De Groot Business 3 Year
Krista Dixon Business 2 Year
217
In January 2022, Krista Dixon notified staff that her role at Hudson Pacific Properties has changed, and Caroline Grafft will assume the role relating to Hudson Pacific operations in Foster City. Per the Committee Bylaws, the City Council appoints members to the Committee, and because Krista Dixon was appointed as a business member representing Hudson Pacific Properties, staff recommends that City Council affirm the appointment of Caroline Grafft to replace Krista Dixon for the remainder of the term, expiring September 30, 2022.
With this affirmation, staff will undertake the recruitment process in July 2022 to fill the expiring term of one Business Member and one Resident Member.
The appointments of one Business Member and one Resident Member to new full terms will be brought to the City Council for consideration in September.
Alternately, the City Council may choose to direct staff to recruit a Business Member to fill Krista Dixon's seat through the end of the term, expiring September 30, 2022. The following represents the timeline to fill an open recruitment for the committee:
Recruitment (6 weeks): February 9-March 24, 2022
Application Deadline: March 24, 2022
City Council Appointment: April 4, 2022
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
The Levee Bond Oversign Committee is a requirement of the Levee Project and is in alignment with the City Council’s adopted Vision and Mission Statements. This item is related to the “City Council Operations and Improved Community Engagement" Value/Priority Area. The key outcome is that the independent committee monitor the expenditures related to the Levee Project and report compliance with Measure P’s requirements to the City Council.
Attachments:
Attachment 1 - Levee Bond Oversight Committee Bylaws (Independent Citizens’ Bond Oversight Committee)
218
Attachment 2 - Resolution No. 2019-121 (Establishing Committee and Adopting Bylaws)
Attachment 3 - Minute Order No. 1685 (Appointing Three Citizens and Two Representatives to the Levee Bond Oversight Committee) 219
INDEPENDENT CITIZENS' BOND OVERSIGHT COMMITTEE BYLAWS
Section 1. Committee Established. The City of Foster City (the "City") voters passed Measure P on the June 5, 2018 ballot (the “Measure P Election”), which authorizes the City to issue $90,000,000 aggregate principal amount of general obligation bonds (“Measure P”) to fund improvements to the City’s Levee system (“Levee”). The Measure P Election was conducted under California Government Code Section 53411. Pursuant to Section 2 of City Resolution No. 2018-15 of the City Council of the City of Foster City (the "City Council"), the City is obligated to establish a citizens’ oversight committee to review all expenditures of bond proceeds. The City Council has established the Independent Citizens' Bond Oversight Committee (the "Committee") which shall have the duties and rights set forth in these Bylaws. The Committee does not have independent legal capacity from the City.
Section 2. Purposes
. The Committee shall inform the public concerning expenditure of bond revenues and actively review and report on the proper expenditure of taxpayers’ money for Levee construction, ensuring proceeds from the bond sales go only to the purposes specified in Measure P. The Committee shall be subject to the Ralph M. Brown Public Meetings Act of the State of California and shall conduct its meetings in accordance with the provisions thereof. The City staff shall provide necessary administrative support to the Committee as shall be consistent with the Committee's purposes.
The proceeds of
general obligation bonds issued pursuant to Measure P are hereinafter referred to as "bond proceeds." The Committee shall confine itself specifically to bond proceeds generated under Measure P. Regular and deferred maintenance projects and all monies generated from other sources shall fall outside the scope of the Committee’s review. However, to the extent that Levee improvements are financed with a combination Measure P monies and other non-bond funds, the financing of such projects shall be subject to Committee oversight and review.
Section 3. Duties
. To carry out its stated purposes, the Committee shall perform the duties set forth in Sections 3.1, 3.2, and 3.3 and shall refrain from those activities set forth in Sections
3.4 and 3.5:
3.1 Inform
the Public. The Committee shall inform the public concerning the City’s expenditure of bond proceeds. In fulfilling this duty, all official communications to either the City Council or the public shall come from the Chair acting on behalf of the Committee. The Chair shall only release information that reflects the majority view of the Committee.
3.2 Review
Expenditures. The Committee shall review expenditure reports produced by the City to ensure that bond proceeds were expended only for the purposes set forth in Measure P.
3.3 Bi-Annual Reports . The Committee may, from time to time and on an as-needed basis, submit written reports to the City Council, which the Council shall review in public session.
Additionally, the Committee shall present to the City Council, in public session, at least two written reports annually which shall include the following:
(a) A
statement indicating whether the City is in compliance with the requirements of Measure P; and
Attachment 1
220
2 (b) A summary of the Committee's proceedings and activities since its last report to the Council.
3.4 Duties of the City Council. The City Council shall have the following powers reserved to it, and the Committee shall have no jurisdiction over the following types of activities:
(i) Approval of Levee contracts,
(ii) Approval of Levee contract change orders,
(iii) Expenditures of bond funds,
(iv) Handling of all legal matters related to the Levee improvement project, (v) Approval of Levee project plans and schedules,
(vi) Approval of Levee deferred maintenance plans, and
(vii) Approval of the sale of Measure P bonds.
3.5 Measure P Projects Only. In recognition of the fact that the Committee is charged with overseeing the expenditure of Measure P bond proceeds, the City Council has not charged the Committee with responsibility for:
(a) Projects financed through the State of California, developer fees, redevelopment tax increment, certificates of participation, lease/revenue bonds, the general fund or the sale of surplus property without bond proceeds. (b) Establishing priorities and order of construction for the Levee improvement project.
(c) The selection of architects, engineers, soils engineers, construction managers, project managers, CEQA consultants and such other professional service firms as are required to complete the Levee improvement project based on City criteria established by the City Council in its sole discretion.
(d) The approval of the design for each project including exterior materials, paint color, interior finishes, site plan, and construction methods (modular vs. permanent), which shall be determined by the City Council in its sole discretion. (e) The selection of independent audit firm(s), performance audit consultants, and such other consultants as are necessary to support the activities of the Committee. (f) The approval of an annual budget for the Committee that is sufficient to carry out the activities set forth in Measure P and included herein. (g) The adoption of a plan for publicizing the activities of the Committee and the determination as to whether a mailer, a newspaper notice, or website materials would best suit the distribution of the Committee’s written reports. 221
3 (h) The amendment or modification of the Bylaws for the Committee as provided herein.
(i) The appointment or reappointment of applicants to serve on the Committee.
Section 4. Authorized Activities.
4.1 In order to perform the duties set forth in Section 3, the Committee may engage in the following authorized activities:
(a) Receive copies of the City's annual independent performance audit and annual independent financial audit (“Audits”), at the same time said Audits are submitted to the City and review the Audits.
(b) Inspect City facilities and property where bond proceeds have been or will be expended, in accordance with any access procedure established by the City’s Public Works Director or designee.
(c) Review efforts by the City to maximize bond proceeds by implementing various cost-saving measures, as applicable.
Section 5. Membership.
5.1 Number.
The Committee shall consist of a minimum of five (5) members appointed by the City Council from a list of candidates from the community at-large, meaning residents of the City, who have submitted written applications.
5.2 Qualification Standards.
(a) To be a qualified person, he or she must be at least 18 years of age. (b) A resident of Foster City.
(c) The Committee may not include any City employee, official of the City, or any vendor, contractor, or consultant of the City.
5.3 Ethics: Conflicts of Interest.
(a) Members of the Committee are not subject to the Political Reform Act (Gov.
Code §§ 81000 et seq.) and are not required to complete Form 700s; but each member shall comply with the Committee Ethics Policy attached as “Attachment A” to these Bylaws. (b) Pursuant to these Bylaws and the prohibitions contained in Article 4 (commencing with Section 1090) of Division 4 of Title 1 of the Government Code (“Article 4”) and Article 4.7 (commencing with Section 1125) of Division 4 of Title 1 of the Government Code (“Article 4.7”) are applicable to members of the Committee. Accordingly:
222
4 (i) Members of the Committee shall not engage in any employment, activity, or enterprise for compensation which is inconsistent, incompatible, in conflict with, or inimical to duties as a member of the Committee or with the duties, functions, or responsibilities of the Committee or the City. A member of the Committee shall not perform any work, service, or counsel for compensation where any part of his or her efforts will be subject to approval by any other officer, employee, board, committee, or commission of the City, except as permitted under Article 4.7.
5.4 Term. Except as otherwise provided herein, each member shall serve a term of three (3) years, beginning on the date of the member’s appointment by the City Council. No member may serve more than three (3) consecutive terms. To stagger the terms of the Committee members, the City Council will select two of the first members appointed to the Committee to serve initial two (2)- year terms and the remaining members for three (3)-year terms. All appointments thereafter shall be for three (3)-year terms. Members whose terms have expired may continue to serve on the Committee until a successor has been appointed.
5.5 Appointment. Members of the Committee shall be appointed by the City Council through the following process: (a) the City will advertise in a local newspaper, on its website, and in other customary forums, as well as solicit appropriate local groups for applications; (b) the City Council or a designee will review the applications; and (c) if the City Council appoints a designee, the designee will make recommendations to the City Council.
5.6 Removal; Vacancy. The City Council may remove any Committee member for any reason, including failure to attend two consecutive Committee meetings without reasonable excuse or for failure to comply with the Committee Ethics Policy. Upon a member's removal, his or her seat shall be declared vacant. The City Council, in accordance with the established appointment process shall fill any vacancies on the Committee. The City Council shall seek to fill vacancies within 90 days of the date of occurrence of a vacancy.
5.7 Compensation. The Committee members shall not be compensated for their services.
5.8 Authority of Members. (a) Committee members shall not have the authority to direct staff of the City; (b) individual members of the Committee retain the right to address the City Council, either on behalf of the Committee or as an individual; (c) the Committee shall not establish sub-committees for any purpose; and (d) the Committee shall have the right to request and receive copies of any public records relating to the Levee improvement project funded by bond proceeds.
Section 6. Meetings of the Committee.
6.1 Regular Meetings. The Committee is required to meet at least twice per year including an annual organizational meeting but shall not meet more frequently than quarterly.
6.2 Location. All meetings shall be held at the Foster City City Council Chambers Conference Room, 620 Foster City Boulevard, Foster City, CA 94404.
6.3 Procedures. All meetings shall be open to the public in accordance with the Ralph M.
Brown Act, Government Code Section 54950 et seq. Meetings shall be conducted according to such 223
5 additional procedural rules as the Committee may adopt. Three Committee members shall constitute a quorum for the transaction of any business except adjournment.
Section 7. City Support.
7.1 The City shall provide to the Committee necessary technical and administrative assistance as follows:
(a) Preparation of and posting of public notices as required by the Brown Act, ensuring that all notices to the public are provided in the same manner as notices regarding meetings of the City Council;
(b) Provision of the meeting room, including any necessary audio/visual equipment;
(c) Preparation, translation, and copies of any documentary meeting materials, such as agendas and reports; and
(d) Retention of all Committee records, and providing public access to such records on an Internet website maintained by the City.
7.2 City staff and/or City consultants shall attend all Committee proceedings in order to report on the status of projects and the expenditure of bond proceeds.
Section 8. Officers. The City Council shall appoint the initial Chair. Thereafter, the Committee shall elect a Chair and a Vice-Chair who shall act as Chair only when the Chair is absent.
The Chair and Vice-Chair shall serve in such capacities for a term of one (1) year and may be re- elected by vote of a majority of the members of the Committee.
Section 9. Amendment of Bylaws. Any amendment to these Bylaws shall be approved by a majority vote of the City Council.
Section 10. Termination. The Committee shall automatically terminate and disband concurrently with the Committee’s submission of its final Bi-Annual Report which reflects the final accounting of the expenditure of all Bond proceeds.
224
6 CITIZENS' BOND OVERSIGHT COMMITTEE
ETHICS POLICY STATEMENT
This Ethics Policy Statement provides general guidelines for Committee members to follow in carrying out their roles. Not all ethical issues that Committee members face are covered in this Statement. However, this Statement captures some of the critical areas that help define ethical and professional conduct for Committee members. The provisions of this Statement were developed from existing laws, rules, policies, and procedures as well as from concepts that define generally accepted good ethical practices. Committee members are expected to strictly adhere to the provisions of this Ethics Policy.
POLICY
CONFLICT OF INTEREST. A Committee member shall not make or influence a City decision related to: (1) any contract funded by Bond proceeds, or (2) any construction project which will benefit the Committee member's outside employment, business, or a personal finance or benefit an immediate family member, such as a spouse, child or parent. OUTSIDE EMPLOYMENT. A Committee member shall not use his or her authority over a particular matter to negotiate future employment with any person or organization that relates to any contract funded by Bond proceeds. A Committee member shall not make or influence a City decision related to any construction project involving the interest of a person with whom the member has an agreement concerning current or future employment, or remuneration of any kind. For a period of two (2) years after leaving the Committee, a former Committee member may not represent any person or organization for compensation in connection with any matter pending before the City that, as a Committee member, he or she participated in personally and substantially. Specifically, for a period of two (2) years after leaving the Committee, a former Committee member and the companies and businesses for which the member works shall be prohibited from contracting with the City with respect to bidding on projects funded by the Bond proceeds. COMMITMENT TO UPHOLD LAW. A Committee member shall uphold the Federal and California Constitutions, the laws and regulations of the United States and the State of California and all other applicable government entities, and the ordinances, policies, procedures, rules and regulations of the City of Foster City.
COMMITMENT TO CITY. A Committee member shall place the interests of the City above any personal or business interest of the member. 225
Attachment 2
226
MINUTE ORDER
No. 1685
OFFICE OF THE CITY CLERK
FOSTER CITY, CALIFORNIA
Date: September 10, 2020
Attention: City Council/EMID Board
Dante Hall, Interim City Manager
Norm Dorais, Public Works Director
Edmund Suen, Finance Director
City Council/EMID Board of Directors Meeting Date: September 8, 2020 Subject: Appointment of Three Citizens and Representatives from Two Businesses on the Levee Bond Oversight Committee
Motion by Councilmember Hindi, seconded by Councilmember Froomin, and carried by roll call vote, 4-1-0, Councilmember Froomin voted “no”, IT WAS ORDERED to appoint Al De Groot (representing Gilead), Qing Liu, and Robert Fitzgerald to three-year terms from October 1, 2020 to September 30, 2023, and Krista Dixon (representing Hudson Pacific Properties) and Bob Tessler to two -year terms from October 1, 2020 to September 30, 2022 on the Levee Bond Oversight Committee.
CITY CLERK/DISTRICT SECRETARY
DocuSign Envelope ID: F5D17EF2-FD95-4C2F-B57B-E7F8768B3642 Attachment 3
227
Prepared Date 1/5/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/7
Report Number 19
Check Number Vendor Name Description
144838 STEVEN ARCHER LONG EVITY 12/16/2021-1/15/2022
144839 NAMRATA BHASIN REFUND FOR WITHDRAWA L OF MECHANICAL PERMIT APPLICATION 273.04
Submitted for Information:
____________________________________________
Edmund Suen, City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON JANUARY 5, 2022 Check Date Check Amount
1/5/2022 140.00
1/5/2022 133.04
228
Prepared Date 1/5/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/7
Report Number 19A
ACH Date ACH Vendor Name Description
1/5/2022 ACH WILLIAM CLARK LONGEVITY 12/16/2021-1/15/2022 210.00 1/5/2022 ACH BARBARA SCHUTZ LONGEVITY 12/16/2021-1/15/2022 200.00 1/5/2022 ACH DAVID VILLANUEVA LONGEVITY 12/16/2021-1/15/2022 200.00 1/5/2022 ACH MOSHE JOSHUA LONGEVITY 12/16/2021-1/15/2022 275.00 1/5/2022 ACH GLENN WILSON LONGEVITY 12/16/2021-1/15/2022 140.00 1/5/2022 ACH ERIC EGAN LONGEVITY 12/16/2021-1/15/2022 210.00 1/5/2022 ACH DOUGLAS ESTILL LONGEVITY 12/16/2021-1/15/2022 350.00 1/5/2022 ACH THOMAS LINARI LONGEVITY 12/16/2021-1/15/2022 350.00 1/5/2022 ACH MONICA MEDRANO LONGEVITY 12/16/2021-1/15/2022 345.00 1/5/2022 ACH JOSEPH PIERUCCI LONGEVITY 12/16/2021-1/15/2022 140.00 1/5/2022 ACH BRIAN TIDEWELL LONGEVITY 12/16/2021-1/15/2022 210.00 1/5/2022 ACH MICHAEL TOWNS LONGEVITY 12/16/2021-1/15/2022 350.00 1/5/2022 ACH CHARLES GOODWIN LONGEVITY 12/16/2021-1/15/2022 350.00 3,330.00
Submitted for Information:
____________________________________________
Edmund Suen, City Treasurer
ACH ON THIS REGISTER PROCESSED ON JANUARY 5, 2022
Amount
229
Prepared Date 01/13/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/7
Report Number 20
Check Number Vendor Name Description
144840 ADVANCED INTEGRATED PEST MANAGEMENT RODENT CONTROL SERVICES - JANUARY 2022 144841 ALEXANDER VOLOKITIN UNIFORM ALLOWANCE - POLICE
144842 ALWAYS ON TIME CONCRETE & PUMPING CONCRETE SERVICES - DECEMBER 2021 144843 AMERICAN PUBLIC WORKS ASSOCIATION ANNUAL GROUP MEMBERSHIP FOR PUBLIC WORKS
ENGINEERING
144844 BAY AREA WATER SUPPLY & CONSERVATION QUARTERLY DUE ASSESSMENT - 1/1/2022 - 3/31/2022 144845 BAYSIDE BUILDING MATERIALS MISCELLANEOUS SUPPLIES STREET PROGRAM 144846 BOY SCOUT TROOP 175 LAGOON ROOM RENTAL FEE REFUND 144847 BRETT PORTER VISION REIMBURSEMENT - BRETT PORTER 144848 BURKE, WILLIAMS & SORENSEN, LLP CITY ATTORNEY FEE AND CIP657-LEVEE PROTECTION
PLANNING & IMPROVEMENT - NOVEMBER AND
DECEMBER 2021
144849 CALBIG CALIFORNIA BUILDING INSPECTION GROUP (CALBIG)
MEMBERSHIP FEES
144850 CHONG SOBOCAN CLASS REFUND - CORE FITNESS
144851 CINTAS CORPORATION UNIFORM/LAUNDRY SERVICES - DECEMBER 2021 AND JANUARY 2022
144852 CITY OF BURLINGAME TOURISM FEES - DECEMBER 2021
144853 CLARK PEST CONTROL PEST AWAY SERVICE - BUILDING
144854 CORA WOO CLASS REFUND - ZUMBA GOLD (IN PERSON)
144855 CORE & MAIN LP MISCELLANEOUS SUPPLIES WATER PROGRAM 144856 COUNTY OF SAN MATEO PUBLIC SAFETY MESSAGE SWITCH SERVICE - OCTOBER TO DECEMBER 2021
144857 CSG CONSULTANTS INC. STAFF AUGMENTATION AND INSPECTION SERVICES - OCTOBER AND NOVEMBER 2021
144858 DEPARTMENT OF CONSERVATION STRONG MOTION INSTRUMENTATION AND SEISMIC HAZARD MAPPING FEE - 10/1/2021 - 12/31/2021
144859 DEPARTMENT OF CONSUMER AFFAIRS CPA LICENSE RENEWAL - FITI RUSLI 144860 DIVISION OF THE STATE ARCHITECT SB 1186 FOR 10/1/2021 - 12/31/20211/13/2022 79.20 1/13/2022 16,700.00
1/13/2022 101.39
1/13/2022 250.00
1/13/2022 60.00
1/13/2022 3,640.63
1/13/2022 4,994.75
1/13/2022 432.40
1/13/2022 5,371.80
1/13/2022 687.00
1/13/2022 38,892.29
1/13/2022 35.00
1/13/2022 88.00
1/13/2022 315.72
1/13/2022 250.00
1/13/2022 200.00
1/13/2022 488.00
1/13/2022 150.00
1/13/2022 36,401.03
Check Date Check Amount
1/13/2022 560.41
1/13/2022 60.00
230
Prepared Date 01/13/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/7
Report Number 20
Check Number Vendor Name DescriptionCheck Date Check Amount 144861 DLT SOLUTIONS, LLC AUTOCAD SUBSCRIPTION
144862 EMELY B. DELA CRUZ VISION REIMBURSEMENT - EMELY DELA CRUZ 144863 EPS INC. PLUMBING SERVICES - JANUARY 2022
144864 ESTERO MUNICIPAL IMPROVEMENT DISTRICT WATER SERVICES - DECEMBER 2021 144865 EVAN ADAMS EMPLOYEE REIMBURSEMENT - EVAN ADAMS
144866 EWING IRRIGATION PRODUCTS MISCELLANEOUS SUPPLIES WATER PROGRAM 144867 EXTRA CLEANERS GUTTER CLEANING SERVICES FOR 631-633 COMET 144868 FITI RUSLI VISION REIMBURSEMENT - FITI RUSLI
144869 FORELAND PARTS INC. AUTO PARTS
144870 GAILA MOORE CLASS REFUND - ZUMBA GOLD (VIRTUAL)
144871 GARDENS OF TRAVILLE RENTAL ASSISTANCE - FELIX REYDERMAN 144872 GRAINGER MISCELLANEOUS SUPPLIES PARK PROGRAM
144873 GRANITE ROCK COMPANY #26462 MISCELLANEOUS SUPPLIES WATER PROGRAM 144874 GREENTECH LANDSCAPE SERVICES HIP LANDSCAPING SERVICE - DECEMBER 2021 144875 HARRIET BLOOM CLASS REFUND - ZUMBA GOLD (VIRTUAL) 144876 HEART OF SAN MATEO COUNTY MEMBERSHIP FEES
144877 HELEN MARTIN CLASS REFUND - AFTER SCHOOL HOOPS
144878 HERITAGE HOME SOLUTIONS INC. PLANNING DEPOSIT REFUND 144879 HOME DEPOT CREDIT SERVICES MISCELLANEOUS SUPPLIES SEWER PROGRAM 144880 HUB INTL INSURANCE SVCS INC. FACILITY RENTAL INSURANCE - DECEMBER 2021 144881 HUFFMAN-BROADWAY GROUP, INC. BIOLOGICAL RESOURCE ASSESSMENT AND
ENVIRONMENTAL REGULATORY CONSTRAINTS
ANALYSIS, ENVIRONMENTAL SITE ASSESSMENT;
RESTORATION MONITORING & REPORTING - FOSTER
SQUARE WETLANDS - DECEMBER 2021
144882 HUMMINGBIRD NETWORKS NET GEAR SWTICHES
144883 IBS OF SAN FRANCISCO LIFT STATIONS BATTERIES
1/13/2022 11,068.75
1/13/2022 5,217.19
1/13/2022 240.38
1/13/2022 361.87
1/13/2022 430.05
1/13/2022 1,520.65
1/13/2022 55.00
1/13/2022 10,055.00
1/13/2022 285.00
1/13/2022 1,135.97
1/13/2022 1,975.25
1/13/2022 500.00
1/13/2022 134.41
1/13/2022 45.00
1/13/2022 10,000.00
1/13/2022 149.37
1/13/2022 2,000.00
1/13/2022 200.00
1/13/2022 187.00
1/13/2022 20,153.32
1/13/2022 625.00
1/13/2022 2,034.45
1/13/2022 169.00
231
Prepared Date 01/13/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/7
Report Number 20
Check Number Vendor Name DescriptionCheck Date Check Amount 144884 IEDA LABOR RELATIONS SERVICES - DECEMBER 2021
144885 INFOSEND INC. ONLINE UTILITY BILLING - DECEMBER 2021 144886 INTERSTATE TRAFFIC CONTROL PRODUCT INC MISCELLANEOUS SUPPLIES STREET PROGRAM 144887 JAMES GERANIOS EMPLOYEE REIMBURSEMENT - JAMES GERANIOS 144888 JAY'S TOWING SERVICE LLC TOWING SERVICES
144889 JEAN WONG CLASS REFUND - ZUMBA GOLD (VIRTUAL)
144890 JEANIE KWONG CLASS REFUND - ZUMBA GOLD (IN PERSON) 144891 JOHN CASTANHA VISION REIMBURSEMENT - JOHN CASTANHA 144892 JOHN CASTANHA EMPLOYEE REIMBURSEMENT- JOHN CASTANHA 144893 JOHN STEVENSON VISION REIMBURSEMENT - JOHN STEVENSON 144894 JULIO'S CLEANING AND MAINTENANCE JANITORIAL SERVICE - JANUARY 2022 144895 KAY KHIN VISION REIMBURSEMENT - KAY KHIN
144896 KOFF & ASSOCIATES, INC. CLASSIFICATION STUDY SERVICES - DECEMBER 2021 144897 KOFFLER ELECTRICAL MECHANICAL MATERIAL AND LABOR - LAGOON PUMP #3 AND #4 144898 LISA DE LUNA VIBE TEEN CENTER RENTAL FEE AND INSURANCE FEE REFUND
144899 LSA ASSOCIATES, INC. PROFESSIONAL ENVIRONMENTAL EVALUATION CONSULTING SERVICES - DECEMBER 2021
144900 MARILYN HIRAI CLASS REFUND - ZUMBA GOLD (VIRTUAL) 144901 MARIO MIHELCIC CLASS REFUND - KARATE 1 NEW STUDENTS/BEGINNER 144902 MATT GOWDY SOLAR REBATE
144903 MAXX METALS PIPING FOR LIFT STATION
144904 MAZE AND ASSOCIATES AUDIT SERVICES - JUNE 2021
144905 MISSION CLOUD SERVICES, INC CALOPPS WEBSITE HOSTING SERVICES: MONITORING &
ALERT RESPONSE, BACKUPS, PATCHING, AND
MAINTENANCE - JANUARY 2022
144906 MOTION INDUSTRIES INC. MISCELLANEOUS SUPPLIES - CHORE BOOT 144907 NAVIA BENEFIT SOLUTIONS, INC. PARTICIPANT FEE - DECEMBER 2021 1/13/2022 2,000.00
1/13/2022 142.19
1/13/2022 90.00
1/13/2022 1,000.00
1/13/2022 2,090.38
1/13/2022 1,761.00
1/13/2022 12,864.59
1/13/2022 45.00
1/13/2022 237.00
1/13/2022 26,480.00
1/13/2022 8,410.00
1/13/2022 895.00
1/13/2022 200.00
1/13/2022 25,088.00
1/13/2022 200.00
1/13/2022 60.00
1/13/2022 200.00
1/13/2022 146.44
1/13/2022 465.42
1/13/2022 95.00
1/13/2022 45.00
1/13/2022 3,044.20
1/13/2022 2,476.20
1/13/2022 964.25
232
Prepared Date 01/13/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/7
Report Number 20
Check Number Vendor Name DescriptionCheck Date Check Amount 144908 OFFICE DEPOT OFFICE SUPPLIES
144909 PACIFIC AUXILIARY FIRE CO MISCELLANEOUS SUPPLIES VEHICLE PROGRAM 144910 PACIFIC GAS & ELECTRIC COMPANY ELECTRICITY AND GAS - DECEMBER 2021 144911 PACIFIC OFFICE AUTOMATION, INC COPIER USAGE CHARGES - DECEMBER 2021 144912 ANTHONY REY PADILLA UNIFORM ALLOWANCE
144913 PAT YEN C&D DEPOSIT FEE REFUND
144914 PATRICK BROSNAN PLUMBING REPAIRS SERVICES - 398 CHESAPEAKE 144915 PENINSULA POWER WASH PRESSURE WASHING SERVICES
144916 PRECISION ENGRAVERS INC ENGRAVED PLAQUES
144917 PTM DOCUMENT SYSTEMS, INC 1099G/1099MISC FORMS
144918 RAPOSO, MANUEL ENCROACHMENT DEPOSIT REFUND
144919 ROGER FISHER UNIFORM ALLOWANCE
144920 SACHIKO NAKASORA CLASS REFUND - ZUMBA GOLD (VIRTUAL) 144921 SAN FRANCISCO PUBLIC UTILITIES DRINKING WATER QUALITY TEST 144922 SAN FRANCISCO TYEE CLUB LAGOON ROOM DEPOSIT, RENTAL FEE AND INSURANCE
FEE REFUND
144923 SAN MATEO ARTISTIC IRON WORKS CIP669 - FACILITY IMPROVEMENT 144924 SAN MATEO CO CONTROLLER'S OFFICE SHARED PARKING PENALTY REVENUE - DECEMBER 2021 144925 SAN MATEO CO ENVIRONMENTAL HEALTH LS34 ENVIRONMENTAL FEES 144926 SAN MATEO CO HEALTH DEPT POTABLE WATER LAB TEST - DECEMBER 2021 144927 COUNTY OF SAN MATEO CLETS ACCESS - NOVEMBER 2021 144928 SAN MATEO LAWN MOWER SHOP MISCELLANEOUS SUPPLIES VEHICLE PROGRAM 144929 SHIMMICK CONSTRUCTION COMPANY INC CIP657 - LEVEE PROTECTION PLANNING AND IMPROVEMENT - DECEMBER 2021
144930 SIGNATURE REALTY & MORTGAGE INC PLANNING DEPOSIT REFUND 144931 SMCPCSA ASSOCIATION MEMBERSHIP
144932 CALTRANS - DISTRICT 4 CIP657 - BACK PAYMENT FOR CALTRANS LEASE
AGREEMENT EXECUTION
1/13/2022 1,946.67
1/13/2022 1,668,260.54
1/13/2022 422.00
1/13/2022 1,000.00
1/13/2022 2,074.00
1/13/2022 246.76
1/13/2022 55.32
1/13/2022 9,940.00
1/13/2022 456.50
1/13/2022 4,664.00
1/13/2022 45.00
1/13/2022 1,065.00
1/13/2022 1,670.00
1/13/2022 298.39
1/13/2022 905.00
1/13/2022 60.00
1/13/2022 732.22
1/13/2022 1,750.00
1/13/2022 176.10
1/13/2022 1,168.10
1/13/2022 60.00
1/13/2022 1,000.00
1/13/2022 1,117.40
1/13/2022 1,274.00
1/13/2022 79,529.28
233
Prepared Date 01/13/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/7
Report Number 20
Check Number Vendor Name DescriptionCheck Date Check Amount 144933 DEPARTMENT OF JUSTICE FINGERPRINTING SERVICES
144934 STATE WATER RESOURCES CONTROL BOARD ANNUAL PERMIT FEE 144935 STEPHEN PEARLMAN PLANNING DEPOSIT REFUND
144936 SUDHAKAR CHINNATHAMBI CLASS REFUND - MARINERS PRESCHOOL 144937 SUE FULLER CLASS REFUND - PILATES BALL WORKOUT (VIRTUAL) 144938 T.H.E. OFFICE CITY OFFICE SUPPLIES
144939 TANNER PACIFIC INC CIP657 - LEVEE PROTECTION PLANNING AND
IMPROVEMENT - SEPTEMBER, OCTOBER AND
NOVEMBER 2021
144940 TELECOMMUNICATIONS ENGINRNG ASSC RADIO EQUIPMENT FEES 144941 THE EDCCO GROUP, INC. LIFT STATION#59 REPAIR SERVICES - DECEMBER 2021 144942 THIRKETTLE CORPORATION WATER METERS
144943 HENRY TRUONG UNIFORM ALLOWANCE
144944 TURBO DATA SYSTEM, INC. CITATION PROCESSING SERVICES - DECEMBER 2021 144945 URBAN INSIGHT, INC. CALOPPS WEBSITE CONTENT SUPPORT SERVICES -
SEPTEMBER, OCTOBER, NOVEMBER AND DECEMBER
2021
144946 URBAN PLANNING PARTNERS INC. HOUSING ELEMENT UPDATE SERVICES - NOVEMBER 2021 144947 VISION SERVICE PLAN - (CA) VISION PREMIUM - JANUARY 2022 144948 YELENA CAPPELLO EMPLOYEE REIMBURSEMENT - YELENA CAPPELLO 144949 LUMIN ZHANG SMART CONTROLLER REBATE
2,346,230.86
Submitted for Information:
____________________________________________
Edmund Suen, City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON JANUARY 13, 2022 1/13/2022 1,230.42
1/13/2022 77.92
1/13/2022 164.05
1/13/2022 155.24
1/13/2022 10,000.00
1/13/2022 4,031.25
1/13/2022 1,575.00
1/13/2022 2,954.25
1/13/2022 60.00
1/13/2022 1,263.37
1/13/2022 254,342.76
1/13/2022 1,978.00
1/13/2022 534.37
1/13/2022 530.00
1/13/2022 55.00
1/13/2022 81.00
1/13/2022 19,982.00
234
Prepared Date 01/13/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/7
Report Number 20A
ACH Date ACH Vendor Name Description
1/13/2022 ACH KENTA RAMEN STAMP REWARD VOUCHERS 20.00
1/13/2022 ACH PLAZA GOURMET STAMP REWARD VOUCHERS 60.00 1/13/2022 ACH GOBI GROUP INC STAMP REWARD VOUCHERS 70.00 1/13/2022 ACH SANDWICH MONKEY STAMP REWARD VOUCHERS 70.00 1/13/2022 ACH PENELOPES COFFEE STAMP REWARD VOUCHERS 120.00 1/13/2022 ACH THE WAREHOUSE BUFFET STAMP REWARD VOUCHERS 20.00 1/13/2022 ACH STARBIRD STAMP REWARD VOUCHERS 190.00
1/13/2022 ACH CAFÉ SAVINI STAMP REWARD VOUCHERS 20.00
1/13/2022 ACH OTAKE INC STAMP REWARD VOUCHERS 50.00
1/13/2022 ACH CHOLA LLC STAMP REWARD VOUCHERS 40.00
1/13/2022 ACH CALIFORNIA BUILDING STANDARDS COMMISSION GREEN BUILDING FEE - OCTOBER 2021 THROUGH DECEMBER 2021
2,664.00
3,324.00
Submitted for Information:
____________________________________________
Edmund Suen, City Treasurer
ACH ON THIS REGISTER PROCESSED ON JANUARY 13, 2022
Amount
235