Agenda packet — Foster City City Council, March 28, 2022 (part 2 of 2)

265
Attachment 1
Proposed: Fund 504 - Information Technolofy Fund
FY 2022-2023 EXPENDITURE BUDGET REQUEST
Account String Account Name Description
FY 21-22 Approved
Budget
FY 22-23 Proposed
Budget
504-0160-419-42-46MAINT-FACILITY & EQUIP TELEPHONE SYSTEM MAINTENANCE $14,000 $14,000 504-0160-419-42-46MAINT-FACILITY & EQUIP VMWARE SOFTWARE MAINTENANCE $12,000 $12,000 504-0160-419-42-46MAINT-FACILITY & EQUIP WEBSITE CONTENT MANAGEMENT SOFTWARE MAINT $7,500 $7,500 504-0160-419-42-46MAINT-FACILITY & EQUIP ZOOM SOFTWARE SUBSCRIPTIONS $9,000 $10,000 504-0160-419-42-48UTILITIES & COMMUNICATION $110,000 $115,000 504-0160-419-42-48UTILITIES & COMMUNICATIONAT&T TELEPHONE SERVICES $16,000 $20,000 504-0160-419-42-48UTILITIES & COMMUNICATIONCELL PHONE (T-MOBILE) $37,000 $37,000 504-0160-419-42-48UTILITIES & COMMUNICATIONDATA ACCESS IN VEHICLES (PD) $7,000 $7,000 504-0160-419-42-48UTILITIES & COMMUNICATIONINTERNET SERVICE PROVIDER $50,000 $51,000 504-0160-419-42-51CONTRACT, PROF, SPEC SVCS $70,000 $63,000 504-0160-419-42-51CONTRACT, PROF, SPEC SVCS AS400 CONSULTING SERVICES $3,000 $3,000 504-0160-419-42-51CONTRACT, PROF, SPEC SVCS GIS INTEGRATION SERVICES $30,000 $30,000 504-0160-419-42-51CONTRACT, PROF, SPEC SVCS BUDGET BALANCING STRATEGY TOOLBOX 2020-09 - GIS INTEGRATION SERVICES ($30,000) ($30,000) 504-0160-419-42-51CONTRACT, PROF, SPEC SVCS TELEPHONE SYSTEM CONSULTING - UPGRADES $2,000 $0 504-0160-419-42-51CONTRACT, PROF, SPEC SVCS IT STRATEGIC PLAN CONSULTANT $60,000 $0 504-0160-419-42-51CONTRACT, PROF, SPEC SVCS CARRYOVER - IT STRATEGIC PLAN CONSULTANT $0 $60,000 504-0160-419-42-51CONTRACT, PROF, SPEC SVCS CONSULTING SERVICES - ON-PREM EXCHANGE SERVER REMOVAL $5,000 $0 504-0160-419-42-53MEMBERSHIP,DUES,SUBSCRIPT $900 $900
504-0160-419-42-54TRAVEL,CONFERENCE,MEETING $4,500 $4,500 504-0160-419-42-54TRAVEL,CONFERENCE,MEETINGCOVID-19 ADJUSTMENT - SUNGARD USER CONFERENCE (4) ($9,000) ($9,000) 504-0160-419-42-54TRAVEL,CONFERENCE,MEETINGSTAFF CONFERENCES $4,500 $4,500 504-0160-419-42-54TRAVEL,CONFERENCE,MEETINGSUNGARD USER CONFERENCE (4) $9,000 $9,000 504-0160-419-42-55TRAINING $10,000 $10,000
504-0160-419-42-55TRAINING IT TECHNICAL TRAINING $7,500 $7,500 504-0160-419-42-55TRAINING SECURITY AWARENESS TRAINING SUBSCRIPTION $2,500 $2,500 504-0160-419-42-55TRAINING SUNGARD END USER WEBINAR TRAININGS $5,000 $5,000 504-0160-419-42-55TRAINING COVID-19 ADJUSTMENT - SUNGARD END USER WEBINAR TRAININGS ($5,000) ($5,000) 504-0160-419-42-59PC, SOFTWARE & HARDWARE $22,000 $22,000 504-0160-419-42-59PC, SOFTWARE & HARDWAREPRINTER/SCANNER REPLACEMENTS (AS NEEDED) $3,000 $3,000 504-0160-419-42-59PC, SOFTWARE & HARDWARESOFTWARE & HARDWARE TOOLS - IT (<$1000) $5,000 $5,000 504-0160-419-42-59PC, SOFTWARE & HARDWARESOFTWARE & HARDWARE TOOLS - CITYWIDE (<$1000) $14,000 $14,000 504-0160-419-42-63ALLOCATION OF OVERHEAD $128,789 $118,165 504-0160-419-43-88COMPUTER EQUIPMENT $401,700 $137,200
504-0160-419-43-88COMPUTER EQUIPMENT AGENDA SOFTWARE $50,000 $0 504-0160-419-43-88COMPUTER EQUIPMENT CARRYOVER - COPIER REPLACMENTS $30,400 $0 504-0160-419-43-88COMPUTER EQUIPMENT CMMS (MAINTENANCE MANAGEMENT) SOFTWARE $50,000 $0 504-0160-419-43-88COMPUTER EQUIPMENT COUNCIL IPAD REPLACEMENTS $0 $7,000 504-0160-419-43-89COMPUTER EQUIPMENT DESKTOP PC REPLACEMENTS $42,550 $47,200 504-0160-419-43-88COMPUTER EQUIPMENT EDGE NETWORK SWITCHES $0 $59,000 504-0160-419-43-88COMPUTER EQUIPMENT EOC/POLICY ROOM AV EQUIPMENT $15,000 $0 504-0160-419-43-88COMPUTER EQUIPMENT LAPTOP REPLACEMENTS $6,000 $4,000 504-0160-419-43-88COMPUTER EQUIPMENT PERMIT/INSPECTION SOFTWARE $207,750 $0 504-0160-419-43-88COMPUTER EQUIPMENT WIFI ACCESS POINTS $0 $20,000

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39 AB C D E F G H I J K
Information Technology Internal Services Fund
Department Internal Services Charges Allocation Summary For fiscal year beginning July 1, 2022
Department / Division
Personnel
Allocation
Supplies & Services
Allocation Subtotal
Department Asset
Replacement
Charges Subtotal
Reallocations
to Funds
New
Capital
Outlay
Total Internal
Service Charge
Allocations
CC = City Clerk 53,921 27,077 80,998 3,153 3.00% 8,368 92,519.58 (30,069) - 62,451 HR = Human Resource 40,441 38,073 78,514 1,132 2.25% 6,276 85,921.73 (27,925) - 57,997 FS = Financial Services 148,283 119,450 267,733 3,364 8.25% 23,013 294,109.76 (95,586) - 198,524 CD = Community Development 112,335 94,008 206,343 2,176 6.25% 17,434 225,952.66 (73,435) - 152,518 CM = City Manager 89,868 22,462 112,330 2,920 5.00% 13,947 129,197.09 (41,989) - 87,208 PD = Police Dept 413,395 484,092 897,487 32,652 23.00% 64,157 994,295.38 (323,146) - 671,149 FD = Fire Dept - - - - 0.00% - 0.00 - - - PW = Public Works 107,842 99,408 207,250 8,138 6.00% 16,737 232,124.30 (75,440) - 156,684 RE = Recreation & Parks 53,921 64,985 118,906 10,880 3.00% 8,368 138,153.93 (44,900) - 93,254 PM = Parks Maint 49,428 54,304 103,731 3,062 2.75% 7,671 114,464.05 (37,201) - 77,263 CY = Corp Yard (PW Maintenance) 53,921 37,358 91,279 5,343 3.00% 8,368 104,990.35 (34,122) - 70,868 Total General Fund 1,123,355 1,041,215 2,164,570 72,819 62.50% 174,340 2,411,728.83 (783,812) - 1,627,916 CalOpps 12,458 - 12,458 - 0.00% - 12,458 - 12,458 Permit Technology Fee Fund - 11,700 11,700 29,917 0.00% 41,617 - 41,617 Fire JPA 36,267 3,600 39,867 0.00% 39,867 39,867 CDA - - - - 0.00% - - - - - Water Enterprise Fund - 12,000 12,000 15.00% - 12,000 361,759 - 373,759 Sewer Enterprise Fund - 12,000 12,000 15.00% - 12,000 361,759 - 373,759 Vehicle Maintenance Fund - - - - 0.75% - - 18,088 - 18,088 Bldg Maintenance Fund - - - - 1.75% - - 42,205 - 42,205 1,172,080 1,080,515 2,252,595 102,736 95.00% 174,340 2,529,670 0 2,529,669 -
2,529,669
Personnel Allocation 1,135,813 FY 20-21 2,338,448 Supplies & Services Budget 1,080,515 Increase(Decrease) 191,221 Total Allocated Costs 2,216,328
Contingency Funding 50,000 dif from last year 8.18% Carryover -
Capital Outlay 137,200
Total Operating Budget 2,403,528 <-- This amount agrees to the line item detail in the budget (attached).

Citywide IT Replacement
Charges
% of Total Amount
https://fostercity-my.sharepoint.com/personal/rlasky_fostercity_org/Documents/Projects/Budget/2022-2023/IT - ERF IT Fund FY 2022-23 2022-02-03.xlsx\Department Allocation Summary 3/8/2022 9:07 PM 267
Information Technology Fund Comparison - Attachment 3
Approved FY
2021-22
Requested FY
2022-2023
Increase
(Decrease) Notes
Account
4388 Capital Outlay 401,700 137,200 (264,500) 1 4110 Salaries 567,228 643,003 75,776 2 4111 Part-Time Salary - - - 3 4120 Benefits - - - 4 4121 Benefits-PERS Retirement 59,578 66,206 6,628 4 4135 Benefits-Flex Allowance 81,300 135,996 54,696 4 4136 Benefits-Workers Compensation 2,894 3,477 583 4 4139 Benefits-Other Fringe Benefits 36,160 40,440 4,280 4 4140 Compensated Absences 17,571 20,145 2,574 4 4141 GASB68 Pension Exp-PERS 65,000 51,000 (14,000) 4 4142 GASB75 OPEB Exp-PEMHCA 7,400 6,000 (1,400) 4 4154 PEMCHA 3,480 3,648 168 4 4161 Benefits-PERS UAL 140,948 165,898 24,950 4 4240 Contingency Replacement 50,000 50,000 - 5 4241 Copies 750 750 - 6 4242 Postage 300 300 - 7 4243 Office Supplies 400 400 - 8 4245 Tools and Equipment 9,000 9,000 - 9 4246 Maintenance 694,000 736,500 42,500 10 4248 Utilities and Communications 110,000 115,000 5,000 11 4251 Consulting and Contracting 70,000 63,000 (7,000) 12 4253 Memberships and Dues 900 900 - 13 4254 Travel, Conferences, and Meetings 4,500 4,500 - 14 4255 Training 10,000 10,000 - 15 4259 Misc Software and Hardware 22,000 22,000 - 16 4263 Indirect Cost Allocation 128,789 118,165 (10,624) 17 2,483,898 2,403,528 (80,370)
Detailed Analysis:

Increase
(Decrease)
Rounded to
nearest $1,000
Note 1 Capital Outlay (265,000)
Note 2 Salaries 76,000
Note 3 Part-Time Salary -
Note 4 Benefits 78,000
Note 5 Contingency Replacement -
Decrease is due to different capital projects planned for 22-23 No part time hours are requested in 2021-22
Increase due to one Senior Systems Analyst with two Technology Analyst I's
Increase due to one Senior Systems Analyst with two Technology Analyst I's
Unchanged
268
Note 6 Copies -
Note 7 Postage -
Note 8 Office Supplies -
Note 9 Tools and Equipment -
Note 10 Maintenance 43,000
Note 11 Utilities and Communications 5,000
Note 12 Consulting and Contracting (7,000)
Note 13 Memberships and Dues -
Note 14 Travel, Conferences, and Meetings -
Note 15 Training -
Note 16 Misc Software and Hardware -
Note 17 Indirect Cost Allocation (11,000)
Based on annual internal department cost allocation corrections Net Increase (81,000)
Decrease due to fewer planned consulitng projects than in FY 2021-22 Unchanged
Unchanged
Unchanged
Unchanged
Increase reflects actual billing seen in FY 2021-22
Increase is mainly due to a planned new Managed Security line item Unchanged
Unchanged
Unchanged
Unchanged
269
ATTACHMENT #4

INTERNAL SERVICE FUND CHARGES
INFORMATION TECHNOLOGY FUND 504
FY 21/22 FY 22/23 Variance Notes
0110 CMO Admin 79,189 $ 87,208 $ 8,019 $ 1 0210 City Clerk Admin 60,021 $ 62,451 $ 2,430 $ 2 0510 Park & Rec Admin 86,243 $ 93,254 $ 7,011 $ 3 0630 PD Admin 621,100 $ 671,149 $ 50,049 $ 4 0710 Fire Admin - $ - $ - $ 5 0750 Fire JPA 26,807 $ 39,867 $ 13,060 $ 6 0810 Planning Admin 71,081 $ 76,259 $ 5,178 $ 7 0820 Building 71,081 $ 76,259 $ 5,178 $ 8 0910 PW Admin & Engineering 147,083 $ 156,684 $ 9,601 $ 9 0920 PW Lagoons & Levees 33,614 $ 35,434 $ 1,820 $ 10 0930 PW Streets 33,613 $ 35,434 $ 1,821 $ 11 0940 Parks Maintenance 72,670 $ 77,263 $ 4,593 $ 12 1110 Fin Admin 36,835 $ 39,705 $ 2,870 $ 13 1120 Fin Genl Acctg 73,670 $ 79,410 $ 5,740 $ 14 1130 Fin Utilities 55,253 $ 59,557 $ 4,304 $ 15 1140 Tax & Licenses 18,418 $ 19,852 $ 1,434 $ 16 1210 HR Admin 53,679 $ 57,997 $ 4,318 $ 17 114 CALOPPS 11,603 $ 12,458 $ 855 $ 18 127 BAERS -$ - $ - $ 19 130 Technology Maintenance/Replacement 60,550 $ 41,617 $ (18,933) $ 20 401 Water Enterprise 348,344 $ 373,759 $ 25,415 $ 21 451 Wastewater Enterprise 348,344 $ 373,759 $ 25,415 $ 22 501 Vehicle Replacement 16,817 $ 18,088 $ 1,271 $ 23 505 Building Maint 39,240 $ 42,205 $ 2,965 $ 24 Total All Funds 2,365,255 $ 2,529,669 $ 164,414 $ Detailed Analysis rounded to the nearest 1000
Note 1 Increase due to higher maintenance and salary costs 8,000 Note 2 Increase due to higher maintenance and salary costs 2,000 Note 3 Increase due to higher maintenance and salary costs 7,000 Note 4 Increase due to higher maintenance and salary costs 50,000 Note 5 Unchanged -
Note 6 Charges to SMCFire for some IT support hours and server resources (raised by 5% from last FY 2021-22)
13,000
Note 7 Increase due to higher maintenance and salary costs 5,000 Note 8 Increase due to higher maintenance and salary costs 5,000 Note 9 Increase due to higher maintenance and salary costs 10,000 Note 10 Increase due to higher maintenance and salary costs 2,000 Note 11 Increase due to higher maintenance and salary costs 2,000 Note 12 Increase due to higher maintenance and salary costs 5,000 Note 13 Increase due to higher maintenance and salary costs 3,000 Note 14 Increase due to higher maintenance and salary costs 6,000 Note 15 Increase due to higher maintenance and salary costs 4,000 Note 16 Increase due to higher maintenance and salary costs 1,000 Note 17 Increase due to higher maintenance and salary costs 4,000 Note 18 Increase due to higher salary costs 1,000
Note 19 BAERS has been dissolved -
Note 20 Decrease due to extending useful life of Permitting System (19,000) Note 21 Increase due to higher maintenance and salary costs 25,000 Note 22 Increase due to higher maintenance and salary costs 25,000 Note 23 Increase due to higher maintenance and salary costs 1,000 Note 24 Increase due to higher maintenance and salary costs 3,000 Department Charged (Receiving Goods/Services)
https://fostercity-my.sharepoint.com/personal/rlasky_fostercity_org/Documents/Projects/Budget/2022-2023/3-28-22 budget study session/Internal Service Fund Variance Analysis - IT.xlsx\INFO TECHNOLOGY 3/8/2022 270
Attachment # 5
City of Foster City
Information Technology Internal Services Fund
Schedule of Items to be Replaced
FY 2022-23
Item Description
Replacement
Cost
Desktop PC Replacements $47,200.00
Laptop Replacements $4,000.00
Network Edge Switches - Citywide $59,000.00
Wifi Access Points $20,000.00
Council iPad Replacements $7,000.00
Subtotal - New Replacements FY 22-23 137,200 $
No FY 21-22 Capital Carryovers $0.00
Subtotal - Carryovers from FY 21-22 - $
Total - Replacements 137,200 $
271
IT ISF Revised Analysis
Attachment # 6
City of Foster City
Information Technology Internal Services Fund
Items Added To or Deleted From the Equipment Replacement List For FY 2022-2023
Description Department
Date
Purchased
(Anticipated
to be
purchased)
Replacement
Value Comments (if any)
Items Added
-NONE-
Items Deleted
-NONE-
272
IT Revised Analysis
Attachment # 7
Description Department
Date
Purchased
(Anticipated
to be
purchased)
Original
Useful
Life
(Years)
Revised
Useful
Life
(Years)
Increase
(Decrease) Comments (if any)
Finger Printing System HR and Police 7/1/2012 8 10 2 Reflects a more realistic life of this item HP Laser Check Printer Finance 7/1/2007 5 15 10 Reflects a more realistic life of this item 911 Digital Recording Logging
System
Police 7/1/2016 5 6 1 Reflects a more realistic life of this item WiFi Equipment
(Cityhall/PD/Corpyard/Wind
Room)
All Departments 7/1/2022 5 6 1 Reflects a more realistic life of this item For FY 2022-2023
Changes to Estimated Useful Lives
Information Technology Internal Services Fund
City of Foster City
273
IT ISF Revised Analysis
Attachment # 8
Description Department Date
Purchased
(Anticipated
to be
purchased)
Original
Replacement
Value
Revised
Replacement
Value
Increase
(Decrease)
-NONE-
City of Foster City
Information Technology Internal Services Fund
Changes to Replacement Values
For FY 2022-2023
274
ATTACHMENT #9
Information Technology Fund
The role of Information Technology is to provide responsive, secure and effective support of the City’s network, applications and communication services by coordinating and overseeing the budgeting, planning, implementation, operation and maintenance of City- wide systems and ensure that systems development or implementation proceeds in a logical, integrated and cost-effective manner.

The Information Technology Fund is an Internal Services fund that accounts for the City's investment (both capital and people) in Information Technology. Operating departments are charged back for all of the expenses incurred in this fund based upon their utilization of such technology. Charge backs also include a charge for IT equipment replacement.

PROPOSED SERVICE LEVELS
The objective of the IT Division of the City Manager Department is to support and maintain the existing Information Technology infrastructures, enterprise-wide and department applications, systems and hardware. IT will continue to have as its highest priority the maintenance of existing network infrastructure, maintaining existing software solutions (of which public safety and financial applications will receive the highest priority of service), and providing desktop support for operating departments. IT will provide proactive assistance in helping departments review business processes, developing or acquiring new applications or revising existing applications and improving existing network infrastructure to support streamlined business processes. Support and maintain the existing infrastructures, enterprise-wide and department applications, systems and hardware. Maintain at all times the Public Safety applications and Financial Systems that have been identified as critical systems.

High priority would be given to the services and systems that support the entire organization. Support and maintain the existing applications developed by the City. In addition, support and maintain new development on an as-needed basis.
Support and maintain the existing 3 rd party applications. Work with City departments to integrate new applications, systems or devices.
Support and maintain network security, virus protection and network administration to protect the City’s infrastructure. Maintain the City’s data / voice communication systems and Internet presence. Provide staff training and support for maximum utilization of existing software applications and hardware. 275
ATTACHMENT #9
The Information Technology Division’s on-going goals, completed initiatives and anticipated initiatives are included in the City Manager Department budget narrative.

Total IT internal service charges for FY 2022-2023 will be $2,403,528 which is $80,370 (or ~ 3.24%) lower than internal service charges for FY 2021-2022 of $2,483,898. The main reason for the decrease is lower cost capital projects are planned for FY 2022-23 than those in FY 2021-22 (namely the high value Permitting System Replacement/Enhancement for $207,750 was on FY 2021-22, and it is not on FY 2022-23)
The following table summarizes the items that had the highest impact in the changes to the IT fund:

Key Projects listed in City Council’s Strategic Priorities initiatives for 2021 - Innovation and Sustainability Fiscal
Impact
IT Staffing: With the retirement of one of our Senior Systems Analysts, IT is looking to fill that position with an entry level Technical Analyst I. In FY 2022-23, we are looking to add a second Technical Analyst I to help spread the workload to allow for training and growth of the newer staff members. $91,000
Overall Benefits Increases: Personnel costs were higher due to COLA, Flex Benefits, and Workman’s Comp increases.
$59,000
Managed Security Subscription: IT has been looking into Managed Security Subscriptions, which consists of security software (log monitoring, antivirus, intrusion detection, etc) .along with specialists (staff augmentation) at a network operations center to help monitor and respond to potential security incidents. $50,000
Increased Annual Software Maintenance: Multiple vendors maintenance is going up, including Microsoft, CentralSquare (Financial/Payroll/Utility Billing system), and Sunridge (Police CAD/RMS system) . $21,000
IT Strategic Plan: This project was planned for FY 2021-22, but we will not be able to deliver this project prior to July 2022, so we have left it in the operating budget. Description: With the help of a consultant and the input of all stakeholders, the City will develop an IT Strategic Plan that will help identify IT focus areas for the next 5 years.

This document will assist stakeholders to make informed decisions about IT resources. $60,000
276
DATE: March 28, 2022

TO:

Mayor and Members of the City Council
President and Members of the Estero Municipal Improvement District (EMID) Board of Directors

VIA: Kevin Miller, Interim City/District Manager

FROM: Louis Sun, Public Works Director
Kurt Zander, Buildings and Vehicles Maintenance Manager

SUBJECT: BUILDING MAINTENANCE FUND BUDGET AND INTERNAL
SERVICE CHARGES FOR FY 2022-2023

RECOMMENDATION
It is recommended that the City Council review this report and its attachments and provide policy direction regarding the development of the Building Maintenance Internal Service Fund budget for Fiscal Year 2022-2023.

EXECUTIVE SUMMARY
There are three budget impacts associated with the Building Maintenance Fund: the appropriation of funding that has been accumulated over the life of the assets to replace assets that have reached the end of their useful lives, the transfer of funding for the future replacement of building components, and the transfer of funding for the Building Maintenance operation. The total recommended fiscal impact is $4,205,522, which is $500,000 more for replacement items compared to FY 2021-2022 due to the nature and cost of the items, and approximately 1% more than FY 2021-2022 for fund transfers. Details of the cost and distribution of operation are contained in the attachments to this report.
277

BACKGROUND
The building maintenance program was created to ensure that all City facilities are safe, clean, and comfortable through management, maintenance, inspection, repair, and replacement of all of the systems that comprise the City/District’s seven City facilities totaling 150,748 square feet.

Established maintenance protocols allow City staff to continue to provide the highest quality service to the Foster City community. Although the Building Maintenance Division has experienced a number of significant changes in the division’s reporting relationships and organizational structure since FY 2019- 2020, the daily operations and goals of the division and its personnel have not changed.

The Division’s staff complete work requests, emergency and routine repairs in a timely manner with the support of outside contractors to assist with preventative maintenance and special projects.

Building Maintenance Division Staff duties include but are not limited to:
Emergency Repairs – such as gas leaks or water pipe breaks Work Requests – such as electrical outlet failure or carpet stain removal
Regular Repairs – such as lighting ballast replacement or restroom plumbing
Supplies/Inventory – such as ordering and organizing regularly stocked supplies and materials
Preventative Maintenance – such as maintaining industry standards with respect to fire extinguisher and other inspections Special Projects – such as resurfacing floors, refurbishing building areas and upgrading and deploying the Lagoon Holiday Tree Administration – such as managing and overseeing division budget and replacement funds
In FY 2022-2023, Building Maintenance staff completed the following significant projects in addition to emergency and routine repair and preventative maintenance:
Sanitized and performed deep cleaning in work areas where exposures were likely.
Patched expansion joint on the roof between City Hall and Fire Station. 278
Removed and replaced sheet rock, patched and painted stairway landing in City Hall.
Installed new counter tops and cabinets in Recreation Center Gull, Mallard, and Crane rooms.
Replaced two gates at Corporation Yard.
Renovated Sea Cloud Park Snack Shack.
Painted private offices in the Police Station.
Converted fluorescent lamps to LED Lights Recreation Center bathrooms.
Replaced carpets in the Senior Wing office and Recreation Center front desk.
Installed new sound system at Recreation Center: Lagoon Mist, and Spirit rooms.
Installed new card reader post at Corporation Yard employee gate.

The Building Maintenance Fund provides for the distribution of costs for fleet management among user departments and funds. It also serves as a funding mechanism for the replacement of building components such as roofs, flooring, paint, HVAC, lighting and elevators. Setting aside replacement funding and planning for replacement over the life of the building components provides for an orderly replacement process.

ANALYSIS
The Building Maintenance Fund relies on anticipation of maintenance costs for known assets. Regular replacement of lighting, paint, flooring, HVAC and roofs are identified and the cost is spread over the life of the assets. More recently, elevators have been added to anticipate replacement projects. Staff actively monitors and adjusts estimated useful life and replacement cost of each item to ensure that funding will be available as replacement is needed.

FISCAL IMPACT
There are three budget impacts associated with the Building Maintenance Fund.

The first budget impact is the appropriation of funding to replace building components that have reached the end of their useful lives. These funds have been accumulated and are available in the Building Maintenance Fund. The replacement value of assets that are scheduled for replacement in FY 2022- 279
2023 is $800,000.

The second budget impact is the transfer of funding for the future replacement of vehicles. The total recommended transfer for future replacement of building components is $485,261. This cost is distributed among the various departments and funds based upon the portion of buildings that are used by them.

The final budget impact is the transfer of funding for the Building Maintenance operation. This cost is distributed among the various departments and funds based upon the percentage of total City facility space used by them. The total recommended transfer to fund the Building Maintenance operation is $2,920,602.

A summary of the total fiscal impact of the two components of the budget transfers as distributed among funds is shown in Table 1.

Building Maintenance Fund Budget Analysis
The FY 2022-2023 Building Maintenance Fund line item budget reflects an increase of approximately $448,443 compared to FY 2021-2022. The primary reasons for the overall increase are:
An increase of $500,000 for scheduled building replacement projects compared to FY 2021-2022 (detailed in the attachments to this report). An increase of $8,500 for equipment-related costs in the various internal service funds.
A decrease of approximately $60,000 in personnel costs and overhead charges as calculated according to the Cost Allocation Plan related to the reallocation of personnel due a realignment of the Public Works organizational structure.

Staff routinely monitors fund balances to ensure that adequate funds are available. Based on calculations from the Finance Department, the Building 280
Maintenance Fund is expected to end Fiscal Year 2021-2022 with an available fund balance of $6,465,844. The amount directly attributable to the replacement of equipment and to scheduled building projects through the end of FY 2021-2022 is $5,003,059, and the Council-set minimum contingency reserve is $100,000, leaving a balance of $1,362,785.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
This item supports the mechanism to replace the equipment that supports all of the City’s operations, which enables all of the City’s priority goals.

Attachments:
Attachment 1 - Building Maintenance Fund Narrative
Attachment 2 - Draft Building Maintenance Fund Operating Budget Attachment 3 - Building Maintenance Fund Comparison
Attachment 4 - Internal Service Fund Charges Building Maintenance Fund
Attachment 5 - Items to be Replaced
Attachment 6 - Items Added To or Deleted
Attachment 7 - Changes to Estimated Useful Lives
Attachment 8 - Changes to Replacement Values
281
Attachment 1
Building Maintenance Fund
The Building Maintenance Fund captures and distributes the costs of City-wide Building Maintenance. Building Maintenance Division staff ensures that all City facilities are safe and clean by providing management, maintenance and inspection of City/District buildings and equipment, develop ongoing maintenance systems and procedures, provide efficient, timely and quality service to maintain the 150,748 square feet of diverse facilities for the hours of operation that meet community needs and industry standards.

Although the Vehicle Maintenance Division has experienced a number of significant changes in the division’s reporting relationships and organizational structure since FY 2019-2020, the day-to- day operations and goals have not changed for the Division’s staff, which consists of consists of a 50% Manager (shared with the Vehicle Maintenance Division), one (1) Lead Building Maintenance Worker and three (3) Building Maintenance Worker I/II positions with supervisory, engineering and administrative support.

In FY 2021-2022, Building Maintenance completed the following projects in addition to emergency and routine repair and preventative maintenance:
Sanitized and performed deep cleaning in work areas where exposures were likely. Patched expansion joint on the roof between City Hall and Fire Station. Removed and replaced sheet rock , patched and painted stairway landing in City Hall. Installed new counter tops and cabinets in Recreation Center Gull, Mallard, and Crane rooms.
Replaced two gates at Corporation Yard.
Renovated Sea Cloud Park Snack Shack.
Painted private offices in the Police Station.
Converted fluorescent lamps to LED Lights Recreation Center bathrooms. Replaced carpets in the Senior Wing office and Recreation Center front desk. Installed new sound system at Recreation Center: Lagoon Mist, and Spirit rooms. Installed new card reader post at Corporation Yard employee gate. 282
Attachment 2
Account Name Account String 2021-2022
Approved
2022-2023
RecommendedItemization status
PERMANENT SALARIES 505-0550-419-41-10 552,781 514,161Non-Itemized Account HOURLY & PART TIME SALARY 505-0550-419-41-11 11,765 19,467Non-Itemized Account OVERTIME 505-0550-419-41-12 5,000 5,300Non-Itemized Account PERS RETIREMENT 505-0550-419-41-21 59,672 53,725Non-Itemized Account FLEX ALLOWANCE 505-0550-419-41-35 86,983 85,445Non-Itemized Account WORKERS COMPENSATION 505-0550-419-41-36 45,744 46,528Non-Itemized Account OTHER FRINGE BENEFITS 505-0550-419-41-39 25,132 21,216Non-Itemized Account COMPENSATED ABSENCES 505-0550-419-41-40 17,666 16,422Non-Itemized Account GASB68 PENSION EXP-PERS 505-0550-419-41-41 84,000 84,000Non-Itemized Account GASB75 OPEB EXP-PEMHCA 505-0550-419-41-42 5,000 5,000Non-Itemized Account PEMHCA 505-0550-419-41-54 3,741 3,785Non-Itemized Account EMPLOYEE BENEFIT-PERS UAL 505-0550-419-41-61 126,482 154,755Non-Itemized Account GENERAL OFFICE SUPPLIES 505-0550-419-42-43 5,900 5,900Non-Itemized Account VEHICLE RENTAL CHARGES 505-0550-419-42-44 66,992 67,796Non-Itemized Account TOOLS & EQUIP(<5000@ITEM) 505-0550-419-42-45 0 0 Non-Itemized Account MAINT-FACILITY & EQUIP 505-0550-419-42-46 319,300Itemized Account BLDG. MATERIAL - LUMBER, HARDWARE, PAINT, ETC.505-0550-419-42-46 30,000 30,000Itemization CARPET/WINDOW MAINTENANCE 505-0550-419-42-46 14,000 14,000Itemization ELECTRICAL SUPPLIES AND REPAIRS 505-0550-419-42-46 5,000 5,000Itemization CORPORATION YARD AUTOMATIC DOOR MAINTENANCE505-0550-419-42-46 12,500 12,500Itemization FIRST AID KIT SUPPLIES 505-0550-419-42-46 1,000 1,000Itemization GOVERNMENT CENTER MAINTENANCE 505-0550-419-42-46 58,000 58,000Itemization HVAC REPAIR AND MAINTENANCE 505-0550-419-42-46 100,000 100,000Itemization JANITORIAL SUPPLIES 505-0550-419-42-46 50,000 50,000Itemization LOCKS AND KEYS 505-0550-419-42-46 3,000 3,000Itemization PEST CONTROL FOR CITY BUILDINGS 505-0550-419-42-46 9,600 9,600Itemization PLUMBING SUPPLIES 505-0550-419-42-46 2,000 2,000Itemization SECURITY CAMERA MAINTENANCE 505-0550-419-42-46 3,000 3,000Itemization STANDBY GENERATORS REPAIR 505-0550-419-42-46 20,200 20,200Itemization SUSTAINABILITY PROJECTS 505-0550-419-42-46 10,000 10,000Itemization VANDALISM REPAIRS 505-0550-419-42-46 1,000 1,000Itemization FIRE TRAINING TOWER ANNUAL MAINTENANCE 505-0550-419-42-46 0 0 Itemization UTILITIES & COMMUNICATION 505-0550-419-42-48 602,000Itemized Account UTILITIES FOR ALL CITY FACILITIES 505-0550-419-42-48 562,000 562,000Itemization UTILITIES FOR JOINT USE FACILITIES 505-0550-419-42-48 40,000 40,000Itemization CONTRACT, PROF, SPEC SVCS 505-0550-419-42-51 477,000Itemized Account DISPOSAL OF HAZARDOUS MATERIALS 505-0550-419-42-51 4,600 4,600Itemization ELEVATOR MAINTENANCE CONTRACT 505-0550-419-42-51 15,000 15,000Itemization ELEVATOR SMOKE GUARD MAINTENANCE 505-0550-419-42-51 8,600 8,600Itemization FIRE EXTINGUISHER MAINTENANCE 505-0550-419-42-51 4,200 4,200Itemization FIRE PROTECTION SYSTEM 505-0550-419-42-51 20,000 20,000Itemization GOVERNMENT CENTER MAINTENANCE AND BUILDING REPAIRS505-0550-419-42-51 34,600 34,600Itemization JANITORIAL SERVICES - CITYWIDE 505-0550-419-42-51 315,000 315,000Itemization JANITORIAL SERVICES - JUA BREWER ISLAND GYM 505-0550-419-42-51 40,000 40,000Itemization SOLAR MAINTENANCE 505-0550-419-42-51 20,000 20,000Itemization TEST/REPAIR/REPLACE BUILDING BACKFLOW SYSTEMS505-0550-419-42-51 15,000 15,000Itemization TRAVEL,CONFERENCE,MEETING 505-0550-419-42-54 2,000 2,000Non-Itemized Account TRAINING 505-0550-419-42-55 750 750Non-Itemized Account EQUIP REPLACEMENT CHARGES 505-0550-419-42-56 26,464 31,192Non-Itemized Account COMM & INFO SERVICES CHGS 505-0550-419-42-57 39,240 42,205Non-Itemized Account ALLOCATION OF OVERHEAD 505-0550-419-42-63 251,047 205,156Non-Itemized Account MACHINERY & EQUIP >5000 505-0550-419-43-85 957,500Itemized Account ITEMS TO BE REPLACED 505-0550-419-43-85 300,000 800,000Itemization Expenses
Worksheet: 505 - Building Maintenance Fund Expenses
Proposal: 505 - Building Maintenance Fund
Budget: FY 2022-23 5 YEAR EXPENDITURE BUDGET
283
Attachment 2
Account Name Account String 2021-2022
Approved
2022-2023
RecommendedItemization status
Expenses
Worksheet: 505 - Building Maintenance Fund Expenses
Proposal: 505 - Building Maintenance Fund
Budget: FY 2022-23 5 YEAR EXPENDITURE BUDGET
CONTINGENCY-REPLACEMENT 505-0550-419-43-85 50,000 50,000Itemization CONTINGENCY-INFRASTRUCTURE 505-0550-419-43-85 100,000 100,000Itemization CITYWIDE FURNITURE 505-0550-419-43-85 7,500 7,500Itemization 3,272,159 3,720,602
284
Attachment 3
Building Maintenance Fund Budget Comparisons (505-0550) Account Description
Approved
FY 2021-2022
Requested
FY 2022-2023
Increase
(Decrease) Notes
4110 Permanent Salaries 552,781 514,161 (38,620) 1 4111 Hourly & Part Time Salary 11,765 19,467 7,702 2 4112 Overtime 5,000 5,300 300 3 4121 PERS Retirement 59,672 53,725 (5,947) 4 4135 Flex Allowance 86,983 85,445 (1,538) 5 4136 Workers Compensation 45,744 46,528 784 6 4139 Other Fringe Benefits 25,132 21,216 (3,916) 7 4140 Compensated Absences 17,666 16,422 (1,244) 8 4141 GASB68 PENSION EXP-PE 84,000 84,000 - 9 4142 GASB75 OPEB EXP-PEMHCA 5,000 5,000 - 10 4154 PEMHCA 3,741 3,785 44 11 4161 Employee Benefit-PERS UAL 126,482 154,755 28,273 12 4243 General Office Supplies 5,900 5,900 - 13 4244 Vehicle Rental Charges 66,992 67,796 804 14 4246 Maint-Facility&Equip 319,300 319,300 - 15 4248 Utilities & Communication 602,000 602,000 - 16 4251 Contract, Prof, Spec Svcs 477,000 477,000 - 17 4254 Travel,Conference,Meeting 2,000 2,000 - 18 4255 Training 750 750 - 19 4256 Equip Maintenance Charges 26,464 31,192 4,728 20 4257 Comm & Info Services Charges 39,240 42,205 2,965 21 4263 Allocation of Overhead 251,047 205,156 (45,891) 22 4385 Machinery & Equip >5000 457,500 957,500 500,000 23 3,272,159 3,720,602 448,443
Detailed Analysis:

Note 1 Personnel charges calculated by Finance Department Note 2 Adjustment for cost of living
Note 3 Personnel charges calculated by Finance Department Note 4 Personnel charges calculated by Finance Department Note 5 Personnel charges calculated by Finance Department Note 6 Personnel charges calculated by Finance Department Note 7 Personnel charges calculated by Finance Department Note 8 Personnel charges calculated by Finance Department Note 9 No Change
Note 10 No Change
Note 11 Personnel charges calculated by Finance Department Note 12 Personnel charges calculated by Finance Department Note 13 No Change
Note 14 Details provided in Vehicle Replacement Fund
Note 15 No Change
Note 16 No Change
Note 17 No Change
Note 18 No Change
Note 19 No Change
Note 20 Details provided in Building Replacement Fund Attachments Note 21 Details provided in IT Fund
Note 22 Based on annual update of Cost Allocation Plan
Note 23 List of replacements is included in budget submittal \\MILHOUSE\Tier1-Shared\groups\Budget\Budget 2022-2023\ISF\BMF 2022-23\Attachment 3 - BMF Variance Analysis FY 2022- 23\Attachment D Variance Analysis 3/23/2022
285
Attachment 4

INTERNAL SERVICE FUND CHARGES
BUILDING MAINTENANCE FUND 505
Approved
FY 2021-2022
Requested
FY 2022-2023 Variance Notes
0110 City Manager/City Attorney 84,218 102,697 18,479 1 0210 City Clerk Admin 56,943 69,438 12,495 2 0230 City Clerk Communications 13,811 16,842 3,031 3 0510 Park & Rec Admin 1,264,919 1,136,837 (128,082) 4 0520 Parks Maint 239,658 247,351 7,693 5 0630 PD Admin 288,186 317,448 29,262 6 0750 Fire JPA 17,463 33,635 16,172 7 0810 Planning Admin 47,327 57,711 10,384 8 0820 Building 47,327 57,711 10,384 9 0910 PW Admin & Engineering 64,657 78,844 14,187 10 0920 PW Lagoons & Levees 72,097 74,411 2,314 11 0930 PW Streets 72,097 74,411 2,314 12 1010 City Council 136,333 166,246 29,913 13 1110 Finance Admin 14,998 18,289 3,291 14 1120 Finance General Acctg 29,996 36,578 6,582 15 1130 Finance Utility 22,497 27,433 4,936 16 1140 Finance Tax Admin 7,499 9,144 1,645 17 1210 Human Resources 65,189 79,493 14,304 18 1310 Library 547,618 503,744 (43,874) 19 401 Water Enterprise 144,173 148,801 4,628 20 451 Wastewater Enterprise 144,173 148,801 4,628 21 Total All Funds 3,381,179 3,405,865 24,686 Detailed Analysis
Note 1
Note 2
Note 3
Note 4
Note 5
Note 6 Reflects an increase in the cost to replace interior paint at the Police Station.

Note 7
Note 8
Note 9
Note 10
Note 11
Note 12
Note 13
Note 14
Note 15
Reflects the overall increase in the cost of Building Maintenance Operations Reflects the overall increase in the cost of Building Maintenance Operations Reflects overall increase in cost of Building Maintenance Operations, plus restarted funding related to the replacement of the previously fully-funded HVAC unit on City Hall.

Reflects overall increase in cost of Building Maintenance Operations, plus restarted funding related to the replacement of the previously fully-funded HVAC unit on City Hall.

Department Charged (Receiving Goods/Services)
Reflects overall increase in cost of Building Maintenance Operations, plus restarted funding related to the replacement of the previously fully-funded HVAC unit on City Hall.

Recreation reflects a decrease due to extension of useful life of Recreation Center components during RCMP Study.

Reflects the overall increase in the cost of Building Maintenance Operations Reflects a 91% increase due to the replacement of the previously fully-funded HVAC unit on the Fire Station.

Reflects overall increase in cost of Building Maintenance Operations, plus restarted funding related to the replacement of the previously fully-funded HVAC unit on City Hall.

Note 20
Note 21
Reflects overall increase in cost of Building Maintenance Operations, plus restarted funding related to the replacement of the previously fully-funded HVAC unit on City Hall.

Reflects the overall increase in the cost of Building Maintenance Operations Reflects the overall increase in the cost of Building Maintenance Operations Reflects overall increase in cost of Building Maintenance Operations, plus restarted funding related to the replacement of the previously fully-funded HVAC unit on City Hall.

Reflects overall increase in cost of Building Maintenance Operations, plus restarted funding related to the replacement of the previously fully-funded HVAC unit on City Hall. \\MILHOUSE\Tier1-Shared\groups\Budget\Budget 2022-2023\ISF\BMF 2022-23\Attachment 4..5 BMF List FY 2022-23\Attachment 4..5 BMF List FY 2022-23 287
Category Facility / Description
Replacement
Amount
HVAC Fire Station/City Hall (RTU 3) 275,000
HVAC City Hall (RTU 1/2) 525,000
TOTAL 800,000
City of Foster City
Building Maintenance Fund
Items to be Replaced
For the Year Ended June 30, 2023
Attachment 5
288
Attachment 6
City of Foster City
Building Maintenance Fund Fund
Items Added To or Deleted From the Equipment Replacement List For FY 2022-23
Description Department
Purchased
Fiscal Year
Beginning
(xxxx)
Replacement
Value Comments (if any)
Items Added
None
Total Added -$
Items Deleted
None
Total Deleted -$
TOTAL (impact to list) -$
289
Attachment 7
City of Foster City
Building Maintenance Replacement Fund
Changes to Estimated Useful Lives
For FY 2022-23
Description Department
Purchased
Fiscal Year
Beginning
(xxxx)
Previous
Useful
Life
(Years)
Revised
Useful
Life
(Years)
Increase
(Decrease)
COUNCIL CHAMBERS GENIE 05-50 2006 16 17 1 Roof - Recreation Center / Senior Wing05-50 1997 25 26 1 Paint - Teen Center Exterior 05-50 2009 13 15 2 Flooring - Recreation Center/Senior Wing05-50 2012 10 11 1 Flooring - Library / Community Center 05-50 2009 13 15 2 Flooring - Council Chambers/Conf Room05-50 2002 21 22 1 HVAC - Teen Center 05-50 2009 13 18 5 290
Attachment 8
City of Foster City
Building Maintenance Replacement Fund
Changes to Replacement Values
For FY 2022-23
Description Department
Purchased
Fiscal Year
Beginning
(xxxx)
Previous
Replacement
Value
Revised
Replacement
Value
Increase
(Decrease)
COUNCIL CHAMBERS GENIE 05-50 2006 20,000 25,000 5,000
Paint - Police Station Interior 05-50 2012 60,000 80,000 20,000 Flooring - Council Chambers/Conf Room05-50 2002 80,000 100,000 20,000 TOTAL $ 160,000 $ 205,000 $ 45,000 291
DATE: March 28, 2022

TO:

Mayor and Members of the City Council
President and Members of the Estero Municipal Improvement District (EMID) Board of Directors

VIA: Kevin Miller, Interim City/District Manager

FROM: Edmund Suen, Finance Director
Fiti Rusli, Assistant Finance Director

SUBJECT: COMPENSATED ABSENCES INTERNAL SERVICE FUND

RECOMMENDATION/EXECUTIVE SUMMARY
City/EMID (“City”) staff seeks reaffirmation of the City Council/EMID Board of Directors' (“City Council”) policy to fully fund the Compensated Absences Internal Service Fund (CA ISF) for General Fund and Special Revenue Funds accrued liability of employee leave balances. City staff estimates that FY 2022-2023 CA ISF charges to the General Fund and Special Revenue Funds will be $561,036, an increase of $66,668 from the current budget of $494,368.

BACKGROUND/ANALYSIS
The City provides vacation and sick leave benefits to current employees based upon the two (2) memoranda of understanding (MOU) with AFSCME and FCPOA, and the Compensation and Benefits Plan (C&B Plan) for Management Employees. These benefits are collectively referred to as “compensated absences.” When an employee separates from employment with the City, either through termination, resignation, or retirement, the City is required to pay the final compensated absences balances to the employee 292
based on the provisions within the MOUs or C&B Plan applicable to the employee. For some employees, this payout may be less than $2,000, but for long-term or highly compensated employees, these payouts can be over $50,000.

The City Council created the “Compensated Absences Internal Service Fund” as of July 1, 2012 through a transfer of available reserves totaling $2.65 million from the General Fund to the new Compensated Absences Internal Services Fund. City staff estimates that the reserve balance at 6/30/2022 will be $3.18 million. Staff also reviewed both recent and historical trends of year- end accrued liability and has determined the current rate of 3.25% is adequate for maintaining a full reserve balance through FY 2022-2023.

FISCAL IMPACT
City staff recommends maintaining the current 3.25% in FY 2022-2023. The resulting CA ISF charges to the General Fund and Special Revenue Funds are estimated to be $557,850 and $3,186 respectively, for a total of $561,036.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREAS
This item is in alignment with City Council’s Vision and Mission Statements for a "Sustainable Foster City" under the economic sustainability framework. It is illustrative of the City's commitment to fiscal prudence and responsibility, in delivering a balanced budget, and to promote transparency throughout all its processes.

Attachments:
Attachment 1 – Compensated Absences Budget Comparison
Attachment 2 – Compensated Absences Internal Service Charges Comparison
293
ATTACHMENT 1 ‐ COMPENSATED ABSENCES BUDGET COMPARISON
Projected
FY 2021-22
Proposed
FY 2022-23 Variance Notes
Fund Balance, Beginning of Year 3,149,376 3,162,076 Assessments charged 494,368 561,036 66,668 1 Interest Income 12,700 31,600 18,900 2 Benefit payments (494,368) (561,036) (66,668) 3 Projected Fund Balance, End of Year 3,162,076 3,193,676 Detailed Analysis:

Note 1 (Assessments charged)
Variance
Rounded to
nearest
$1,000
67,000
Note 2 (Interest Income)
Increase in projected investment return from 0.4% to 1.0% 19,000 Note 3 (Benefit Payments)
(67,000)
Total 19,000
Compensated Absences Internal Service Fund
Higher overall assessments charged to departments from estimated increases in wages and personnel
This amount varies greatly depending on payouts that occur each year. Staff estimates that assessments charged in FY 21/22 will match the benefit payments. 294
ATTACHMENT 2 ‐ COMPENSATED ABSENCES ISF CHARGES COMPARISON

COMPENSATED ABSENCES ISF CHARGES COMPARISON
Approved Requested Increase
Fund Dept Division FY 2021-22 FY 2022-23 (Decrease) Notes 001 0110 CM ADMINISTRATION $ 20,247 $ 27,318 $ 7,071 1 001 0210 CITY CLERK ADMINISTRATION $ 11,562 $ 8,986 $ (2,576) 1 001 0230 CITY CLERKCOMMUNICATIONS $ 6,301 $ 10,065 $ 3,764 1 001 0510 REC ADMINISTRATION $ 19,624 $ 16,085 $ (3,539) 1 001 0520 PARKS MAINTENANCE $ 51,354 $ 59,279 $ 7,925 1 003 0525 FACILITY OPERATIONS $ 7,535 $ 10,048 $ 2,513 1 003 0535 ADULT CLASSES $ 1,591 $ 1,703 $ 112 1 003 0538 YOUTH CONTRACT CLASSES $ 1,591 $ 1,703 $ 112 1 003 0540 SENIOR PROGRAMS $ 3,181 $ 3,406 $ 225 1 003 0541 TEEN PROGRAMS $ 4,109 $ 4,422 $ 313 1 001 0610 PD CHIEF'S OFFICE $ 11,237 $ 12,030 $ 793 1 001 0620 PD FIELD OPERATIONS $ 141,041 $ 144,630 $ 3,589 1 001 0630 PD ADMINISTRATION $ 72,397 $ 85,981 $ 13,584 1 001 0810 PLANNING ADMINISTRATION $ 6,418 $ 9,396 $ 2,978 1 001 0811 ADVANCE PLANNING $ 6,439 $ 11,573 $ 5,134 1 001 0812 CURRENT PLANNING $ 9,628 $ 12,844 $ 3,216 1 001 0813 ORDINANCE ENFORCEMENT $ 3,551 $ 1,811 $ (1,740) 1 001 0820 BLDG SAFETY,CODE,PLN CHK $ 27,727 $ 30,403 $ 2,676 1 001 0910 PW ADMIN & ENGINEERING $ 18,552 $ 28,636 $ 10,084 1 001 0920 PW LAGOON & LEVEES $ 9,422 $ 11,776 $ 2,354 1 001 0930 PW STREET $ 10,338 $ 11,776 $ 1,438 1 001 1110 FIN ADMINISTRATION $ 9,702 $ 10,386 $ 684 1 001 1120 FIN GENERAL ACCOUNTING $ 18,843 $ 21,309 $ 2,466 1 001 1130 FIN UTILITY ACCOUNTING $ 4,084 $ 4,844 $ 760 1 001 1140 FIN TAXES & LICENSES $ 1,664 $ 2,435 $ 771 1 001 1210 HR ADMINISTRATION $ 13,787 $ 15,005 $ 1,218 1 114 1210 CALOPPS $ 2,443 $ 2,778 $ 335 1 139 0846 WORKFORCE HOUSING $ - $ 408 $ 408 1 $ 494,368 $561,036 $ 66,668
Note 1 The Compensated Absences rate remain unchanged at 3.25%. The increase in cost is based on higher wages and increase staffing in FY 2022-23
295
DATE: March 28, 2022

TO:

Mayor and Members of the City Council
President and Members of the Estero Municipal Improvement District (EMID) Board of Directors

VIA: Kevin Miller, Interim City/District Manager

FROM: Edmund Suen, Finance Director
Fiti Rusli, Assistant Finance Director

SUBJECT: LONGEVITY RECOGNITION BENEFITS PLAN AND PUBLIC

EMPLOYEE'S MEDICAL AND HOSPITAL CARE ACT
(PEMHCA) BENEFITS PLAN INTERNAL SERVICE FUNDS

RECOMMENDATION
It is recommended that the City Council/EMID Board of Directors (“City Council”) receive and accept this report on the City/EMID’s (“City”) Longevity Recognition Benefits Plan and the Public Employees Medical and Hospital Care Act (PEMHCA) Benefits Plan Internal Service Funds and provide direction on its interest in establishing and funding an Other Post Employment Benefit (OPEB) Trust (i.e. IRC Section 115 Irrevocable Trust).

EXECUTIVE SUMMARY
The City has internal service funds for both its Longevity Recognition Benefits and its PEMHCA Benefits Plans. The Fund Balances in each of these funds represent set-asides for post-employment liability. The current practice is to assess estimated annual benefit charges to applicable departments. Fiscal Year 2022-2023 Longevity and PEMHCA assessment charges to the General Fund are $229,320 and $178,927 respectively. In addition, PEMHCA 296
assessments to the Water and Wastewater Enterprise Funds, and the Vehicle, Information Technology, and Building Maintenance Internal Service Funds are $18,974; $13,411; $1,961; $3,648; and $3,785 respectively; resulting in an aggregate total of $220,706 of PEMHCA assessment charges. As a follow-up to the City Council’s request on February 28, 2022 for information on Section 115 irrevocable trust (Trust), staff confirmed that Trust assets are netted against the City’s PEMHCA liability on its Balance Sheet.

BACKGROUND
The City offers its employees two types of post-employment benefits other than the CalPERS retirement plan. The two benefit plans are as follows:

1. Longevity Recognition – This benefit plan, negotiated under memoranda of understanding with the City’s externally represented bargaining groups and the compensation and benefits plan for Management Employees, provides monthly benefit payments based upon an employee’s length of service with the City at the time of their retirement from the City and in recognition that the City does not otherwise provide for post-employment medical benefits other than the minimum amounts required under PEMHCA (see below). In FY 2007- 2008, all AFSCME and non-public safety management employees employed by the City voluntarily eliminated the Longevity Recognition plan from their employee agreements. Current FCPOA, legacy IAFF, and public safety management employees will continue to participate in the program, but new employees in those groups hired after January 1, 2012, are no longer eligible to participate in the program.

2. PEMHCA Plan – City employees participate in a medical benefits plan provided by CalPERS under the PEMHCA medical benefit plan. In accordance with the provisions of the state law, employers must contribute a minimum fixed monthly amount towards the medical benefits costs for current and retired employees participating in the plan. Effective January 1, 2022, the minimum monthly employer contribution is $149 for each retiree, an increase of $6 from calendar year 2021. The contribution amount is subject to cost of living increases as determined by the State Legislature.
297
In order to fund each plan’s benefits, the City Council had previously established Internal Service Funds and authorized initial transfers from the General Fund, Enterprise Funds, and other Internal Service Funds to the Longevity Recognition Benefits and PEMHCA Benefits Internal Service Funds. Currently, internal service charges are assessed to the applicable departments “receiving” Longevity and/or PEMHCA benefits.

ANALYSIS
Every two years, both the Longevity Recognition and the PEMHCA plans are subject to individual actuarial studies, with “roll-forward” work for the interim years. The studies determine the actuarially calculated liabilities, normal costs, and contributions of each plan which, under Government Accounting Standards, are required to be disclosed in the City/District annual financial statements. As of June 30, 2021, the City’s Longevity Benefit Plan liability and PEMHCA OPEB liability were $3.94 million and $11.08 million respectively compared to the Internal Service Fund balances of $2.49 million and $6.03 million respectively. Accounting standards do not allow Internal Service Fund assets to be used as offsets against our Longevity and PEMHCA OPEB liabilities. Therefore, the City’s Balance Sheet includes the “full” obligations. However, each of these Internal Service Fund’s cash assets may be placed into an IRC Section 115 irrevocable trust. The benefits of an irrevocable trust include the following: 1) demonstrates good financial management through the commitment of funds set aside for Longevity and/or PEMHCA benefits, which may help the City’s credit rating in its debt issuances; 2) provides greater assurances and benefit security to employees and to the public that assets are committed to fund the City’s post- employment benefit obligations; and 3) allows greater flexibility of investment options based on risk appetite (i.e. investment options ranging from very conservative to more aggressive asset classes) with potentially higher returns compared to the City’s investments which are limited by State law to high grade and short-term debt instruments (not to exceed 5 years maturity).

These potentially higher investment earnings can also be used to partially pay the City’s benefit obligations. The drawback of an irrevocable trust is that the City loses its ability to access any of the Plan’s assets during emergency fiscal situations. The prefunding of OPEB liability (via Section 115 Trusts) is best practice. Data from Bartel Associates, a leading actuary, indicates their firm alone has 242 municipal agency clients who are prefunding their respective OPEB. Average annual investment returns on typical Section 115 Trusts are typically between 5% and 8%. While prior City Councils have opted not to pursue these trusts due to their irrevocability, this City Council 298
has expressed an interest in re-engaging in this discussion. As a result, staff seeks City Council direction on establishing and funding irrevocable trusts for its Longevity and PEMHCA OPEB plans.

FISCAL IMPACT
The proposed FY 2022-2023 expenditure budget for the Longevity Recognition and PEMHCA Benefit Internal Service Funds are $238,820 and $229,706 respectively, inclusive of actuarial valuations. The proposed Internal Service charges to City departments are $229,320 (Attachment 2) and $220,706 respectively (Attachment 3). They represent no increase to the Longevity Plan and a $15,386 increase to the PEMHCA plan from the prior year.

Attachments:
Attachment 1 - Longevity Recognition and PEMHCA Benefit Plans Comparison
Attachment 2 - Longevity Assessment Charges to Departments Attachment 3 - PEMHCA Assessment Charges to Departments 299
ATTACHMENT 1 - LONGEVITY FUND AND PEMHCA FUND BUDGET COMPARISON Projected
FY 2021-22
Proposed
FY 2022-23
Increase
(Decrease) Notes
Fund Balance, Beginning of Year 2,492,351 2,493,121 Assessments charged for benefits earned 229,320 229,320 - 1 Investment Income 9,770 24,930 15,160 2 Benefits payments (229,320) (229,320) - 3 Actuarial valuation (9,000) (9,000) - 4 Projected Fund Balance, End of Year 2,493,121 2,509,051 Detailed Analysis:

Increase
(Decrease)
Rounded to
nearest $1,000
Note 1 (Assessments charged)
-
Note 2 (Investment Income)
Assumes an improvement of investment returns
from 0.40 % to 1.0% 15,000
Note 3 (Benefit Payments)
-
Note 4 (Actuarial Valuation)
-
Projected
FY 2021-22
Proposed
FY 2022-23
Increase
(Decrease) Notes
Fund Balance, Beginning of Year 6,027,317 6,042,277 Assessments charged for benefits earned 205,320 220,706 15,386 1 Investment Income 23,960 60,420 36,460 2 Benefits payments (205,320) (220,706) 15,386 3 Actuarial valuation (9,000) (9,000) - 4 Projected Fund Balance, End of Year 6,042,277 6,093,69 7 67,232 Detailed Analysis:

Increase
(Decrease)
Rounded to
nearest $1,000
Note 1 (Assessments charged)
15,386
Note 2 (Investment Income) 36,460
Assumes an improvement of investment returns
from 0.40 % to 1.0%
Note 3 (Benefit Payments)
15,386
Note 4 (Actuarial Valuation)
-
Increase in monthly rate from $143 to $149 for each retiree and the estimated number of retirees receiving benefits
no change
Longevity Benefits Plan Comparison - Fund 507
Anticipate no change in the number of participants from the prior year Anticipate no change in the number of participants from the prior year no change
Public Employees' Medical and Hospital Care Act (PEMHCA) Benefits Plan Comparison - Fund 508
Increase in assessment is based on increase in benefit payments 300
ATTACHMENT 2 - LONGEVITY ISF ASESSMENTS TO DEPARTMENTS LONGEVITY RECOGNITION BENEFITS PLAN ISF ASSESSMENT CHARGES FY 2022-23 Department Charged
Approved
FY 2021-22
Proposed
FY 2022-23
Increase
(Decrease)
0510 RECREATION ADMIN 5,550 $ 5,550 - 0520 PARKS MAINTENANCE 750 $ 750 - 0610 PD CHIEF'S OFFICE 16,740 $ 16,740 - 0620 PD FIELD OPS 76,560 $ 76,560 - 0630 PD ADMIN 20,520 $ 20,520 - 0750 FIRE 94,800 $ 94,800 -
0810 CDD PLANNING ADMIN 4,200 $ 4,200 - 0920 PW LAGOONS & LEVEES 6,300 $ 6,300 - 1110 FINANCE ADMIN 3,900 $ 3,900 - TOTAL ALL FUNDS 229,320 229,320 - Note: Charges are based on an estimate of retirees receiving benefits in FY 2022-23. No change is anticipated from the prior fiscal year.
301
ATTACHMENT 3 - PEMHCA ISF ASSESSMENT CHARGES TO DEPARTMENTS Approved Proposed Increase
Department Charged FY 2021-22 FY 2022-23 (Decrease)
0110 CITY/DISTRICT MANAGER $ 6,960 $ 7,296 $ 336 0210 COMMUNICATIONS/CITY CLERK $ 3,480 $ 3,648 $ 168 0510 RECREATION $ 3,480 $ 3,648 $ 168 0520 PARKS $ 17,400 $ 20,064 $ 2,664 0610 POLICE $ 6,960 $ 7,296 $ 336 0620 POLICE $ 27,840 $ 29,184 $ 1,344 0630 POLICE $ 12,180 $ 14,592 $ 2,412 0750 FIRE $ 36,540 $ 38,304 $ 1,764 0810 COMMUNITY DEVELOPMENT $ 6,960 $ 7,296 $ 336 0811 COMMUNITY DEVELOPMENT $ 1,044 $ 1,094 $ 50 0812 COMMUNITY DEVELOPMENT $ 1,653 $ 1,733 $ 80 0813 COMMUNITY DEVELOPMENT $ 348 $ 365 $ 17 0820 COMMUNITY DEVELOPMENT $ 5,655 $ 5,928 $ 273 0910 PUBLIC WORKS $ 7,690 $ 8,199 $ 509 0920 PUBLIC WORKS $ 2,349 $ 2,828 $ 479 0930 PUBLIC WORKS $ 3,219 $ 3,740 $ 521 1027 COUNCIL/BOARD $ 1,740 $ 1,824 $ 84 1110 FINANCIAL SERVICES $ 6,960 $ 7,296 $ 336 1120 FINANCIAL SERVICES $ 6,960 $ 7,296 $ 336 1140 FINANCIAL SERVICES $ 1,740 $ 1,824 $ 84 1210 HUMAN RESOURCES $ 5,220 $ 5,472 $ 252 SUBTOTAL (GENERAL FUND) $ 166,378 $ 178,927 $ 12,549 0960 WATER ENTERPRISE $ 17,470 $ 18,974 $ 1,504 0970 WASTEWATER ENTERPRISE $ 12,250 $ 13,411 $ 1,161 0560 VEHICLE REPLACEMENT ISF $ 2,001 $ 1,961 $ (40) 0160 INFORMATION TECHNOLOGY ISF $ 3,480 $ 3,648 $ 168 0550 BUILDING MAINTENANCE ISF $ 3,741 $ 3,785 $ 44 TOTAL ALL FUNDS $ 205,320 $220,706 $ 15,386 NOTES:

PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL
CARE ACT (PEMHCA) ISF CHARGES, FY 2022-23

1. PEMHCA monthly rates per retiree increased from $143 to $149 on January 1, 2022. Charges are also based on the estimated number of retirees receiving benefits in FY 2022-23
302
DATE: March 28, 2022

TO:

Mayor and Members of the City Council
President and Members of the Estero Municipal Improvement District (EMID) Board of Directors

VIA: Kevin Miller, Interim City/District Manager

FROM: Edmund Suen, Finance Director
Mimi Lam, Financial Services Manager

SUBJECT: UPDATES TO MASTER FEES AND SERVICE CHARGES
SCHEDULE FOR FY 2022-2023

RECOMMENDATION
It is recommended that the City Council/EMID Board provide policy direction, by Minute Order, regarding changes to the Master Fees and Service Charges Schedule as part of the FY 2022-2023 budget.

EXECUTIVE SUMMARY
City/District staff is recommending changes to the Master Fees and Service Charges Schedule (Schedule). A 4% increase in most fees is recommended as cost recovery for increases in personnel costs and service and supply costs that support the provision of services. In addition, the Community Development Department recommends modifying the existing General Plan and Zoning fee in order to accumulate resources to do a future comprehensive update of the General Plan. The Parks and Recreation Department is proposing 1) Bocce Court rental rate amendment from $20/hour to $26/hour; 2) new outdoor volleyball court rental fees at Catamaran Park and Boothbay Park of $26/hour and 3) a new fee structure 303
for Leo J. Ryan Park amphitheater rentals. There is also a separate report tonight seeking EMID Board’s approval of proposed water rate increases for Proposition 218 noticing.

BACKGROUND
As part of the annual budget process, the City Council/EMID Board reviews the Master Fees and Service Charges Schedule. The schedule includes all services and charges that are charged by the City/District in providing services to the community. Fees such as building permit fees, encroachment permits, inspections, fingerprinting, water meters, copying and duplication charges are examples of the type of fees charged to residents and businesses. The schedule is subject to a public hearing prior to adoption. The City Council/EMID Board has historically reviewed the schedule as part of its annual Budget Study Session. Based on City Council/EMID Board direction, City/District staff will prepare the necessary staff report regarding changes to the Master Fees and Service Charges Schedule and publish the proper notices for a public hearing to be held at the April 18, 2022 regular meeting.

At the conclusion of the public hearing, the City Council/EMID Board then adopts the Master Fees and Service Charges Schedule, which goes into effect on July 1, 2022. In accordance with State law, all service-related fees are to be based upon the cost of providing such services. The basis for many of the fees in the Schedule is from the cost allocation plan and fee study that was performed in 2017 and adjusted annually for normal cost escalation and inflation incurred by the City/District.

ANALYSIS
The proposed Master Fees and Service Charges Schedule for FY 2022-2023 is provided in Attachment 1 and includes proposed staff billing rates for fees that are calculated on a time and materials basis.

Overall Increases
The recommendation is that most fees be raised by 4% based on the higher costs of providing services by the City/District; which is driven primarily from increased personnel costs, as well as the cost of supplies and services that support the delivery of those services to the community. 304
Utility Rates – Water and Wastewater Services
In a separate report this evening, the EMID Board will review a Water and Wastewater Rate Analysis. Based on the Board’s direction for that item, staff will proceed with a Proposition 218 notice (minimum 45 days in advance of a public hearing) of the recommended rates for a June 6, 2022 public hearing.

Department Fees – Community Development Department
In addition to the 4% general increase for most fees, the Community Development Department is proposing adjustments to its General Plan and Zoning fee. The adjustments are presented in Attachment 2.

Department Fees – Parks and Recreation Department
In addition to the 4% general increase in most fees, the Recreation Division is proposing fee amendments for 1) Bocce Court rental rate amendment from $20/hour to $26/hour; 2) new outdoor volleyball court rental fees at Catamaran Park and Boothbay Park of $26/hour and 3) a new fee structure for Leo J. Ryan Park amphitheater rentals. These adjustments are presented in Attachment 3.

FISCAL IMPACT
If the Master Fees and Service Charges Schedule is adopted on April 18, 2022, it will become effective July 1, 2022. A separate public hearing is scheduled on June 6, 2022 on the water and wastewater rates (based on the minimum 45 day notice requirement).

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
This item is in alignment with the City Council's Vision Statement for a Sustainable Foster City under the economic sustainability framework.

Attachments:
Attachment 1 - Proposed Master Fees and Service Charges Schedule for FY 2021-2022
305
Attachment 2 - Community Development Recommended Changes to its Fees and Charges
Attachment 3 - Parks and Recreation Recommended Changes to its Fees and Charges
306
Current
REF. NO. REVENUE TITLE Fees-Effective October 1, 2021 Proposed FY 2022-23 Fees Community Development
CDB-01 Building Permit Fees (Based on valuation)
A) $1 to 500 $49.20 $51.15
B) $501 to 2,000 $49.20 for the first $500,
+ $6.20 for each additional $100 or
fraction thereof, to and including $2,000
$51.15 for the first $500,
+ $6.45 for each additional $100 or
fraction thereof, to and including $2,000
C) $2,001 to 25,000 $146.70 for the first $2,000,
+ $29.60 for each additional $1,000 or
fraction thereof, to and including $25,000
$152.55 for the first $2,000,
+ $30.75 for each additional $1,000 or
fraction thereof, to and including $25,000
D) $25,001 to 50,000 $831.00 for the first $25,000,
+ $20.60 for each additional $1,000 or
fraction thereof, to and including $50,000
$864.20 for the first $25,000,
+ $21.40 for each additional $1,000 or
fraction thereof, to and including $50,000
E) $50,001 to 100,000 $1,349.65 for the first $50,000,
+ $14.65 for each additional $1,000 or
fraction thereof, to and including $100,000
$1,403.60 for the first $50,000,
+ $15.20 for each additional $1,000 or
fraction thereof, to and including $100,000
F) $100,001 to 500,000 $2,096.60 for the first $100,000, + $11.50 for each additional $1,000 or
fraction thereof, to and including $500,000
$2,180.45 for the first $100,000,
+ $11.95 for each additional $1,000 or
fraction thereof, to and including $500,000
G) $500,001 to 1,000,000 $6,792.54 for the first $500,000, + $9.90 for each additional $1,000 or
fraction thereof, to and including $1,000,000
$7,064.20 for the first $500,000,
+ $10.30 for each additional $1,000 or
fraction thereof, to and including $1,000,000
H) $1,000,000 and up $11,814.75 for the first $1,000,000, + $5.90 for each additional $1,000 or fraction thereof
$12,287.30 for the first $1,000,000,
+ $6.10 for each additional $1,000 or fraction thereof
I) Solar (Photovoltaic) Panels Exempt from Building Permit Fees. Exempt from Building Permit Fees.

J) General Plan and Title 15 Building and Title 17 Zoning Ordinance Maintenance Fees 1) $1 to $500 5% of the application value No Fee
2) $501 to $25,000 $30.20 + 0.25% of the application value above $500 See CDB-01 J-6 3) $25,001 and up $104.85 + 0.10% of the application value above $25,000 See CDB-01 J-6 4) Accessory Dwelling Units (New) No Fee
5) Affordable Housing Projects that are 100% income restricted (New) No Fee 6) $501 and up 0.50% of the application value above $500 K) Kitchen Remodel Flat Rate $367.00 $381.65
L) Single Bathroom Remodel Flat Rate $294.00 $305.75
CDB-02 Plumbing Permit Fees
Per Unit Fee Schedule (Plumbing)

1. For each trap $25.35 $26.35

2. For each building sewer system $54.55 $56.70

3. For each building water system $25.35 $26.35

4. For each rainwater system per drain $25.35 $26.35

5. For each water heater or vent $25.35 $26.35

6. For each gas piping system (1-5 outlets) $4.00 $4.15

7. For each gas outlet over 5 (per outlet) $4.00 $4.15

8. For each interceptor or grease trap $25.35 $26.35

9. For each repair to a water system $25.35 $26.35

10. For each repair to a drain/vent $25.35 $26.35

11. For each check/backflow (2" or smaller) $25.35 $26.35

12. For each check/backflow (over 2") $54.55 $56.70

13. For each vacuum breaker (1-5) $17.75 $18.45

14. For each vacuum breaker over 5 $4.00 $4.15

15. For fire sprinkler systems $14.10 $14.65

16. For medical gas piping system $183.10 $190.40

17. For each medical gas outlet $17.75 $18.45

18. For graywater system $145.35 $151.15

19. For Plumbing per valuation $10.93 per each $1,000 in valuation or fraction thereof $11.36 per each $1,000 in valuation or fraction thereof

20. Permit Issuance Fee $86.05 $89.45

21. Supplemental Permit Issuance Fee (per application) $86.05 $89.45 CDB-03 Mechanical Permit Fees
Per Unit Fee Schedule (Mechanical)

1. For each furnace/heat pump to 100,000 BTU $53.95 $56.10

2. For each furnace/heat pump over 100,000 BTU $66.15 $68.80

3. For each floor furnace $53.95 $56.10

4. For each suspended or wall furnace $53.95 $56.10

5. For each appliance vent $25.95 $26.95

6. For repair to a heating or cooling appliance. $49.00 $50.95

7. For each boiler/comp. to 100,000 BTU (3hp) $53.30 $55.40

8. For each boiler/comp. over 100,000 BTU (15hp) $99.30 $103.25

9. For each boiler/comp. over 500,000 BTU (30hp) $135.35 $140.75

10. For each boiler/comp. over 1,000,000 BTU (50hp) $203.20 $211.30

11. For each boiler/comp. over 1,750,000 BTU (over 50 hp) $337.45 $350.95

12. For each AC unit up to 10,000 CFM $38.50 $40.00

13. For each AC unit over 10,000 CFM $65.84 $68.45

14. For each single duct vent fan $25.95 $26.95

15. For each ventilation system $38.50 $40.00

16. For each hood $38.50 $40.00

17. For each domestic type incinerator $66.15 $68.80

18. For each commercial type incinerator $52.90 $55.00

19. For any other appliance $38.50 $40.00

20. Permit Issuance Fee $86.05 $89.45

21. Fireplace Inserts $37.75 $39.25

22. Freestanding Stove $37.75 $39.25

23. For Mechanical per valuation $10.93 per each $1,000 in valuation or fraction thereof $11.36 per each $1,000 in valuation or fraction thereof

24. Supplement Permit Issuance Fee (per application) $86.05 $89.45 City of Foster City/Estero Municipal Improvement District Proposed Master Fees & Service Charges Schedule
Fiscal Year 2022-23

Page 1 of 10 ends

Attachment 1
307
Current
REF. NO. REVENUE TITLE Fees-Effective October 1, 2021 Proposed FY 2022-23 Fees City of Foster City/Estero Municipal Improvement District Proposed Master Fees & Service Charges Schedule
Fiscal Year 2022-23
CDB-04 Electrical Permit Fees
Per Unit Fee Schedule (Electrical)

1. For each receptacle/switch/fixture $2.58 $2.68

2. For each circuit $2.58 $2.68

3. For each fixed electrical appliance $10.91 $11.34

4. For each new service to 200 amps $67.40 $70.05

5. For each new service 200 to 1,000 amps $136.65 $142.10

6. For each service upgrade 0 to 1,000 amps $91.20 $94.80

7. For each service upgrade over 1,000 amps $273.50 $284.40

8. For each additional meter $1.50 $1.56

9. For each temporary power pole $54.55 $56.70

10. For each circuit for a sign $54.55 $56.70

11. For each sub-panel $40.10 $41.70

12. For each pool/spa/hot-tub $54.60 $56.75

13. For each electric water heater $10.90 $11.30

14. For each electric heater $10.90 $11.30

15. For each motor 0 to 1 HP $10.90 $11.30

16. For each motor 2 to 10 HP $27.15 $28.20

17. For each motor 11 to 50 HP $54.60 $56.75

18. For each motor 51 to 100 HP $109.25 $113.60

19. For low voltage/wireless per $100 val. $10.90 $11.30

20. For each busway $10.90 $11.30

21. For each miscellaneous $27.15 $28.20

22. For Electrical per val. $10.93 per each $1,000 in valuation or fraction thereof$11.36 per each $1,000 in valuation or fraction thereof

23. Permit Issuance Fee $86.05 $89.45

24. Supplement Permit Issuance Fee $86.05 $89.45
CDB-05 Grading Permit Fees

1. Grading Permit for up to 50 cu. yds. $86.05 $89.45

2. Grading Permit for 51-100 cu. yds. $134.20 $139.55

3. Grading Permit for 101-1,000 cu. yds. $130.40 + $61.80/ for each 100 yd³ $135.60 + $64.25/ for each 100 yd³

4. Grading Permit for 1,001-10,000 cu. yds. $674.20 + $294.70/each 1,000 yds³ $701.15 + $306.45/each 1,000 yds³

5. Grading Permit for 10,001-100,000 cu. yds. $3,252.20 + $129.05/each 10,000 yd³ $3,382.25 + $134.20/each 10,000 yd³

6. Plan Review Fees for Grading Projects (formerly fee type CDB-06) a. Plan Review for up to 50 cu. yds. No Fee No Fee
b. Plan Review for 51-100 cu. yds. $86.05 $89.45
c. Plan Review for 101-1,000 cu. yds. $132.50 $137.80
d. Plan Review for 1,001-10,000 cu. yds. $177.75 $184.85 e. Plan Review for 10,001-100,000 cu. yds. $179.85 + $87.05 /each 10,000 yd³ $187.00 + $90.50 /each 10,000 yd³ f. Plan Review for 100,001-200,000 cu. yds. $966.45 + $47.95/each 10,000 yd³ $1.005.10 + $49.85/each 10,000 yd³ g. Plan Review for 200,001 or more $1,449.10 + $25.65/each 10,000 yd³ $1,507.05 + $26.65/each 10,000 yd³ CDB-06 Grading Plan Fees Per Uniform Building Code-Current Edition Per Uniform Building Code-Current Edition CDB-07 Penalty Fee - Building Division
a. R-1 $300.75 processing fee, + 200% of the permit fee $312.75 processing fee, + 200% of the permit fee b. Others $757.15 processing fee, + 200% of the permit fee $787.40 processing fee, + 200% of the permit fee CDB-08 Micro/Filming Processing Fee $3.39/Plan Sheet $3.52/Plan Sheet $1.72 /Document Sheet (Less than 8 1/2" x 14") $1.78 /Document Sheet (Less than 8 1/2" x 14") CDB-09 Administrative Fee $12.17 Min. (or Actual Cost*) $12.65 Min. (or Actual Cost*) CDB-10 Technology Fee $4.65 per application + $.77 per each $1,000 in valuation or fraction thereof
$4.80 per application + $.80 per each $1,000 in valuation or fraction thereof
CDB-11 Permit Processing Fee $45.00 $46.80
CDM-01 Miscellaneous Fees

1. Reinspection Fee Actual Cost Actual Cost

2. After hours inspections / inspections outside of normal hours Actual overtime cost, including overhead, 4 hour minimum
Actual overtime cost, including overhead,
4 hour minimum

3. Strong Motion Instrumentation and Seismic Hazard Mapping FeePer state of California Department of Conservation latest edition 2004 fees:

Category 1 Construction (all Residential under 3 stories):
$13.00 per $100,000 permit valuation;
Category 2 Construction (Residential over 3 stories, all Commercial): $28.00 per $100,000 permit valuation
Per state of California Department of Conservation latest edition 2004 fees:

Category 1 Construction (all Residential under 3 stories): $13.00 per $100,000 permit valuation;
Category 2 Construction (Residential over 3 stories, all Commercial):
$28.00 per $100,000 permit valuation
Required deposit: $50.00 per ton of debris estimated to be generated by project.

Required deposit: $50.00 per ton of debris estimated to be generated by project.

All Projects: If calculation is
less than $1,000, then minimum deposit is $1,000.

Residential Projects: If calculation exceeds $10,000, then $10,000 is the maximum deposit.

Commercial Projects: If calculation exceeds $30,000, then $30,000 is the maximum deposit.

5. Request for author's release of plans. $30.90 base fee $32.10 base fee

6. Building Standards Administration Special Revolving Fund Per current state of California-State and Consumer Services Agency-Building Standards Commission valuation schedule
Per current state of California-State and Consumer Services Agency- Building Standards Commission valuation schedule

7. C&D Application Fee
a. C&D Application Fee - Roof $121.70 $126.55
b. C&D Application Fee - Others $341.05 $354.65
CDP-01 Plan Checking Fees
1st Plan Check 70% of building fee 70% of building fee
2nd Plan Check No additional cost No additional cost
3rd and following Actual Cost Actual Cost

4. Construction and Demolition Debris Recycling Deposit. Note: A pro-rata deposit refund is made for diversion rates less than required by ordinance.

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Current
REF. NO. REVENUE TITLE Fees-Effective October 1, 2021 Proposed FY 2022-23 Fees City of Foster City/Estero Municipal Improvement District Proposed Master Fees & Service Charges Schedule
Fiscal Year 2022-23
CDP-02 Preliminary Project Review Fees
a. City Council/Planning Commission Review Actual Cost* Subject to a minimum $2,000 Deposit at time of filing
Actual Cost* Subject to a minimum $2,000 Deposit at time of filing b. Staff Review Actual Cost* Subject to a minimum $1,000 Deposit at time of filing
Actual Cost* Subject to a minimum $1,000 Deposit at time of filing CDP-03 General Plan Amendment Fees Actual Cost* Subject to a minimum $5,000 Deposit at time of filing
Actual Cost* Subject to a minimum $5,000 Deposit at time of filing CDP-04 Variance Fees Actual Cost* Subject to a minimum $2,000 Deposit at time of filing
Actual Cost* Subject to a minimum $2,000 Deposit at time of filing CDP-05 Zoning Text/Map Amendment Fees Actual Cost* Subject to a minimum $5,000 Deposit at time of filing
Actual Cost* Subject to a minimum $5,000 Deposit at time of filing CDP-06 Use Permit Modification Fees
a. Administrative Minor Use Permit Modification (e.g. paint change, landscape modifications, prototype amendments and other improvements per Section 17.06.030 of Title 17 Zoning of Foster City Municipal Code) Actual Cost* Subject to a minimum $500 Deposit at time of filing
Actual Cost* Subject to a minimum $500 Deposit at time of filing b. Administrative Major Use Permit Modification (e.g. Façade and site improvements)
Actual Cost* Subject to a minimum $3,000 Deposit at time of filing
Actual Cost* Subject to a minimum $3,000 Deposit at time of filing c. Planning Commission/City Council Use Permit Modification (e.g. Use Permit list, facade upgrades to existing commercial/office buildings) Actual Cost* Subject to a minimum $3,000 Deposit at time of filing
Actual Cost* Subject to a minimum $3,000 Deposit at time of filing CDP-07 Use Permit Fees
a. Administrative Use Permit (e.g. changes to existing wireless facility)Actual Cost* Subject to a minimum $750 Deposit at time of filing
Actual Cost* Subject to a minimum $750 Deposit at time of filing b. Planning Commission/City Council Use Permit (e.g. Residential Additions to Waterfront properties, Conditional Use Permits, new wireless facility)
Actual Cost* Subject to a minimum $3,000 Deposit at time of filing
Actual Cost* Subject to a minimum $3,000 Deposit at time of filing c. Use Permit accompanying Specific Development Plan per Section

17.36.050 Title 17 Zoning of Foster City Municipal Code Actual Cost* Subject to a minimum $5,000 Deposit at time of filing
Actual Cost* Subject to a minimum $5,000 Deposit at time of filing d. Density Bonus Fees per Section 17.86.040 of Title 17 Zoning of Foster City Municipal Code
Actual Cost* Subject to a minimum $500 Deposit at time of filing
Actual Cost* Subject to a minimum $500 Deposit at time of filing CDP-08 Architectural Review Fees (Excluding Solar Panels, which are exempt)
a. Administrative Minor Architectural Review (e.g. windows, decks, fences, front yard paving, skylights, accessory structures)
Actual Cost* Subject to a minimum $750 Deposit at time of filing
Actual Cost* Subject to a minimum $750 Deposit at time of filing b. Administrative Major Architectural Review (e.g. additions to non-water front homes or residential additions less than 400 SF)
Actual Cost* Subject to a minimum $2,000 Deposit at time of filing
Actual Cost* Subject to a minimum $2,000 Deposit at time of filing c. Planning Commission Architectural Review per Section 2.28.100 of Title 2 of the Foster City Municipal Code
Actual Cost* Subject to a minimum $3,000 deposit at time of filing
Actual Cost* Subject to a minimum $3,000 deposit at time of filing CDP-09 Sign Review (NOTE 1)
a. Administrative Sign Permit $329.50 $342.65
b. Planning Commission Review/Sign Use Permit Actual Cost* Subject to a minimum $1,500 Deposit at time of filing
Actual Cost* Subject to a minimum $1,500 Deposit at time of filing c. Temporary/Promotional/Public Convenience Sign Review $109.80 $114.15 CDP-10 Appeal Fees
a. Appeal by Resident / Applicant Actual Cost* Subject to a minimum $500 Deposit at time of filing
Actual Cost* Subject to a minimum $500 Deposit at time of filing b. Appeal by Non-Resident / Non-Applicant Actual Cost* Subject to a minimum $1,000 Deposit at time of filing
Actual Cost* Subject to a minimum $1,000 Deposit at time of filing CDP-11 Request for Planning Commission Interpretation FeesActual Cost* Subject to a minimum $1,000 Deposit at time of filing
Actual Cost* Subject to a minimum $1,000 Deposit at time of filing CDP-12 Environmental Assessment Fees Actual Cost* Subject to a minimum $1,000 Deposit at time of filing
Actual Cost* Subject to a minimum $1,000 Deposit at time of filing CDP-13 Environmental Impact Report Fees Actual Cost* Subject to a minimum $5,000 Deposit at time of filing
Actual Cost* Subject to a minimum $5,000 Deposit at time of filing CDP-14 Zoning Compliance Letter Actual cost* Subject to a minimum $500 initial deposit Actual cost* Subject to a minimum $500 initial deposit CDP-15 Development Agreement Actual cost* Subject to a minimum $5,000 initial deposit Actual cost* Subject to a minimum $5,000 initial deposit CDP-16 Disposition and Development Agreement Actual cost* Subject to a minimum $5,000 initial deposit Actual cost* Subject to a minimum $5,000 initial deposit CDP-17 Owner Participation Agreement Actual cost* Subject to a minimum $5,000 initial deposit Actual cost* Subject to a minimum $5,000 initial deposit CDP-18 Subdivision Map Fees
a. Tentative Subdivision Map Fees $742.85 (or Actual Cost*) $772.55 (or Actual Cost*) b. Tentative Parcel Map Fees $742.85 (or Actual Cost*) $772.55 (or Actual Cost*) c. Tentative Subdivision or Parcel Map Revision Fees $742.85 (or Actual Cost*) $772.55 (or Actual Cost*) d. Tentative Subdivision or Parcel Map Extension Fees $742.85 (or Actual Cost*) $772.55 (or Actual Cost*) e. Lot Line Adjustment Fee $447.35 (or Actual Cost*) $465.20 (or Actual Cost*)

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Current
REF. NO. REVENUE TITLE Fees-Effective October 1, 2021 Proposed FY 2022-23 Fees City of Foster City/Estero Municipal Improvement District Proposed Master Fees & Service Charges Schedule
Fiscal Year 2022-23
CDP-19 Temporary Use Permit
- Minor Events/Use (as determined by the Director of Community Development Services) including shopping center promotional events; outdoor sales by individual stores within shopping centers; parking lot sales/fairs; outdoor exhibits or open displays; special small scale events sponsored by religious institutions or their supporting clubs, schools or school organizations and clubs or civic groups and clubs Exempt Exempt
- Major Events/Uses (as determined by the Community Development Director) including commercial operations by other than civic, school or religious organizations, clubs and institutions
$150.15 (or Actual Cost*) $156.15 (or Actual Cost*)
CDP-20 Code Enforcement
a. 1st Inspection and/or 1st Letter $0.00 $0.00
b. 2nd Inspection and/or 2nd Letter, and each additional inspection / letter thereafter
$120.35, plus actual cost of City Attorney time, until
compliance is achieved
$125.15, plus actual cost of City Attorney time, until compliance is achieved
CDP-21 Penalty Fee - Planning Division (per Section 17.06.175 of Title 17 of the Municipal Code) a. R-1 $297.55 penalty processing fee; Deposit of twice the standard time and materials costs, against which 200% of the actual processing fees will be applied.
$309.45 penalty processing fee; Deposit of twice the standard time and materials costs, against which 200% of the actual processing fees will be applied.
b. Others $749.10 penalty processing fee; Deposit of twice the standard time and materials costs, against which 200% of the actual processing fees will be applied.
$779.05 penalty processing fee; Deposit of twice the standard time and materials costs, against which 200% of the actual processing fees will be applied.

CDP-22 Photography / Filming Temporary Use Permit Processing Fee $361.65 $376.10 CDP-23 Interdepartmental Evaluation Committee Review of Proposals by Persons, Businesses and Organizations Located Outside of Foster City (Excluding Land Use and Photography / Filming Temporary Use Permit see S-122 above)
$120.35 $125.15
CDP-24
Hotel $12.50 $12.50
Retail, Restaurant and Services $6.25 $6.25
Office , Medical Office and Research and Development Uses $27.50 $27.50 CDP-25 Annual Wireless Facilities Site License (Per Site) $270.00 $270.00 CDP-26
Park in Lieu of Land Dedication Fee (Per Section 16.36.100 of Title 16 of Foster City Municipal Code)
The fees shall be computed based on fair market value of land that would otherwise have been dedicated, and at a ratio of five acres per one thousand project residents.

Project residents shall be computed as provided in Section

16.36.040.

The population that will reside within a proposed project shall be calculated using the following factors and based upon the following formula:

Average Household Size X Number of Dwelling Units
Proposed for Construction = Project Resident Population.

The fees shall be computed based on fair market value of land that would otherwise have been dedicated, and at a ratio of five acres per one thousand project residents. Project residents shall be computed as provided in Section 16.36.040.

The population that will reside within a proposed project shall be calculated using the following factors and based upon the following formula:

Average Household Size X Number of Dwelling Units Proposed for Construction = Project Resident Population.

NOTE 1:

FOOTNOTE:

Proposals designed and located in strict conformance with approved residential development design prototypical guidelines for property improvements in the specific subdivision shall be charged 1/2 of the usual fee for such improvements.

Initial fees paid at the time of project submittal for all project categories without deposit are considered minimum fees which are not refundable. Initial fees paid for project categories with deposits may be refunded in part, depending upon the amount of staff time and reimbursable expenditures expended on the project as determined by the Director of Community Development.

Affordable Housing Commercial Linkage Fees for Nonresidential Development Projects (Fee per Square Foot of Net New Gross Floor Area)
When the account balance goes negative, the request to replenish funds shall be paid in full by the applicant within five (5) business days. If the payment is not paid in full, the project will be put on hold.

The penalty fee for sign installed prior to obtaining a sign permit shall be double the normal fee. Signs erected by nonprofit and community interest groups, senior clubs and organizations deemed "similar" by the Community Development Director shall be exempt from the payment of sign permit application fees.
* "Actual Cost" is time and materials, including all direct and indirect overhead costs. "Actual Cost" billing begins after the initial fee payment amount is exceeded by direct and/or indirect costs. * "Actual Cost" is time and materials, including all direct and indirect overhead costs.

For work requiring an outside consultant, the City will be reimbursed at the rate of the consultant plus 15% for administration.

EIR and other technical consultant contracts for a project shall be paid in full by the applicant.

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REF. NO. REVENUE TITLE Fees-Effective October 1, 2021 Proposed FY 2022-23 Fees City of Foster City/Estero Municipal Improvement District Proposed Master Fees & Service Charges Schedule
Fiscal Year 2022-23

PUBLIC WORKS
PW-01 Subdivision Fees
Public Works Plan Review and Inspection Fee
a. Common area improvements in planned unit developments, including but not limited to recreational facilities (other than those covered by building fees) landscaping and irrigation, underground structures and utilities, curb and gutter, paving, sidewalks and other walkways and lighting.

3.0% of the approved engineers' estimated costs of
construction of improvements including a 10% contingency

3.0% of the approved engineers' estimated costs of construction of improvements including a 10% contingency
b. Improvements in commercial and industrial developments, including but not limited to landscaping, and irrigation, underground structures and utilities, curb and gutter, paving, sidewalks and other walkways and lighting

3.0% of the approved engineers' estimated costs of
construction of improvements including a 10% contingency

3.0% of the approved engineers' estimated costs of construction of improvements including a 10% contingency
PW-02 Minor Land Division Fees $80.75 Application Fee plus Actual Cost* $83.95 Application Fee plus Actual Cost* (Requires a deposit of 3% of the estimated construction cost with a $5,000 minimum; deposit will be renewed when it reaches 50% of the original required amount)
(Requires a deposit of 3% of the estimated construction cost with a $5,000 minimum; deposit will be renewed when it reaches 50% of the original required amount)
PW-03 Transportation Permit Per CA Vehicle Code 35795 - $16.00 per trip or $90.00 annual permit
Per CA Vehicle Code 35795 - $16.00 per trip or $90.00 annual permit PW-04 Storm Drain Pumping Capacity Fee $443.55 per acre chargeable against undeveloped land $461.25 per acre chargeable against undeveloped land PW-05 Water Storage Tank Capacity Fee $1,908.10 per acre chargeable against undeveloped land $1,984.40 per acre chargeable against undeveloped land PW-06 Banner Application Permit Fee $162.50 Application Fee plus $750.00 required deposit $169.00 Application Fee plus $750.00 required deposit PW-07 Sidewalk Maintenance Administration Fee
a. R-1 $403.75 per incident $419.90 per incident
b. Others $403.75 per incident (or Actual Cost*) $419.90 per incident (or Actual Cost*) PWE-01 Encroachment Permit/Non-Utility $164.70 Application Fee plus Actual Cost* $171.25 Application Fee plus Actual Cost* (Requires a deposit of 5% of the estimated construction cost with a $1,000 minimum; deposit will be renewed when it reaches 50% of the original required amount)
(Requires a deposit of 5% of the estimated construction cost with a $1,000 minimum; deposit will be renewed when it reaches 50% of the original required amount)
PWE-02 Encroachment Permit/Temporary placement of a debris box $54.85 $57.00 PWE-03 Encroachment Permit/Utility $164.70 Application Fee plus Actual Cost* $171.25 Application Fee plus Actual Cost* PWE-04 Business Stormwater Inspection Fee Rate of Sr. Engineering Technician or Actual Cost* Rate of Sr. Engineering Technician or Actual Cost* FOOTNOTE:
"Actual Cost" is charged against the required deposit.
* "Actual Cost" is time and materials, including all direct and indirect overhead costs.

For work requiring an outside consultant, the City will be reimbursed at the rate of the consultant plus 15% for administration.

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REF. NO. REVENUE TITLE Fees-Effective October 1, 2021 Proposed FY 2022-23 Fees City of Foster City/Estero Municipal Improvement District Proposed Master Fees & Service Charges Schedule
Fiscal Year 2022-23

POLICE
PD-01 Municipal Ordinance Enforcement (Police Enforcement Only) $83.95 (or Actual Cost*) $87.30 (or Actual Cost*) PD-02 Parking Enforcement Per attached Parking Violations Fine Schedule E, plus $3.00 State parking penalty assessmentPer attached Parking Violations Fine Schedule A, plus $3.00 State parking penalty assessment
PD-03 Vehicle Code Enforcement Per Current CA State Court Approved Bail Schedule Per Current CA State Court Approved Bail Schedule PD-04 Abandoned Vehicle
a. Mark $0.00 $0.00
b. Tow $254.30 $264.45
PD-05 Police Security Alarm Response - Standard Response 1st False Alarm $0.00 $0.00
2nd False Alarm $60.35 $62.75
3rd Alarm $123.85 $128.80
4th Alarm $123.85 $128.80
5th Alarm $219.50 $228.25
6th and 7th Alarm $219.50 $228.25
8th Alarm and thereafter $314.15 each $326.70 each
PD-06 Police Security Alarm Response - High Risk Response 1st False Alarm $0.00 $0.00
2nd False Alarm $780.30 $811.50
3rd False Alarm $936.35 $973.80
4th False Alarm $1,093.45 $1,137.15
5th False Alarm $1,249.50 $1,299.45
6th False Alarm $1,405.55 $1,461.75
7th False Alarm $1,562.65 $1,625.15
8th Alarm and thereafter $1,718.70 each $1,787.40
PD-07 Fingerprinting $40.50/per card $42.10/per card
PD-08 Report copying (including reports for Property Damage, Minor Accident or Injury Accident) a. 1-2 Pages $4.35 $4.52
b. 3-9 Pages $4.88 $5.07
c. 10+ pages $6.04 $6.28
PD-09 DUI Emergency Cost Recovery Government Code-Emergency Response Cost reimbursement up to $12,000
Government Code-Emergency Response Cost reimbursement up to $12,000 PD-10 Solicitor Review
Non-Profit $66.90 $69.55
For-Profit (Initial Review) $133.90 $139.25
For-Profit (Renewal) $44.95 $46.70
PD-11 Enforcement Vehicle Tow $64.70 $67.25
PD-12 Booking Fee Per Current San Mateo County Charges Per Current San Mateo County Charges PD-13 Local Records Check $31.80 $33.05
PD-14 Court Ordered Record Sealing $94.75 $98.50
PD-15 Records check processing Federal / State actual charges Federal / State actual charges PD-16 Concealed Weapon Permit Processing (non-refundable) $258.05 $268.35 PD-17 Massage Permit
- New permit $212.25 $220.70
- Renewed permit $88.45 $91.95
PD-18 Massage Parlor Permit
- New permit (1 to 4 employees) $321.50 $334.35
- Renewed permit (1 to 4 employees) $131.05 $136.25
- New permit (5+ employees) $517.10 $537.75
- Renewed permit (5+ employees) $258.00 $268.30
PD-19 Planning Application Review and Inspection Services - Police Actual Costs * Actual Costs * PD-20 Video/Audio Duplication $34.95 $36.30
PD-21 Vehicle Repossession Fee -Per California Vehicle Code $20.00 $20.00 FOOTNOTE:
"*" "Actual cost" is the time and materials, including all direct and indirect overhead costs.

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REF. NO. REVENUE TITLE Fees-Effective October 1, 2021 Proposed FY 2022-23 Fees City of Foster City/Estero Municipal Improvement District Proposed Master Fees & Service Charges Schedule
Fiscal Year 2022-23
FIRE

PARKS & RECREATION
PR-01 Adult Special Interest Class Per current City The Guide (NOTE 3) Per current City The Guide (NOTE 3) PR-02 Youth Special Interest Class Per current City The Guide (NOTE 3) Per current City The Guide (NOTE 3) PR-03 Day Camp Per current City The Guide (NOTE 3) Per current City The Guide (NOTE 3) PR-04 Pre-School Per current City The Guide (NOTE 3) Per current City The Guide (NOTE 3) PR-05 City Adult Sports Program Per current City Sports Package (NOTE 3) Per current City Sports Package (NOTE 3) PR-06 Private Youth/Adult Sports Coordination & Field MaintenanceRefer to Municipal Code 12.16.090 for Classification Refer to Municipal Code 12.16.090 for Classification Classification A $ 0.00 $ 0.00
Classification B $ 0.00 $ 0.00
Classification C $15.10 per hour $15.70 per hour
Classification D $15.10 per hour $15.70 per hour
Classification E $15.10 per hour $15.70 per hour
PR-07 City Youth Sports Organization Coordination & Field Maintenance $0.00 $0.00 PR-08 Summer Parks Youth Program Per current City The Guide (NOTE 3) Per current City The Guide (NOTE 3) PR-09 Trips and Tours Per current City The Guide (NOTE 3) Per current City The Guide (NOTE 3) PR-10 Recreation Building Rental Per attached Schedule B Per attached Schedule B PR-11 Elementary School Recreation Rental Per attached Schedule B Per attached Schedule B PR-12 Senior Citizen Programs Per current City The Guide (NOTE 3) Per current City The Guide (NOTE 3) PR-13 Library Building Maintenance Per Lease Agreement Per Lease Agreement PR-14 Parks & Recreation Concessions Per Contract Per Contract PR-15 Library Community Center Rental Per attached schedule Per attached Schedule B PR-16 Park Fees Per attached schedule Per attached Schedule B PR-17 Sports Field Rental Per attached schedule Per attached Schedule B PR-18 Special Event Fees Per attached schedule Per attached Schedule B PR-19 Council Chambers Rental / Video Production Services Per attached schedule Per attached Schedule B NOTE 3: The Recreation Division sets activity fees according to :

Per attached San Mateo Consolidated Fire Fees - To Be Published Fall 2022

1. Competing fees in other cities and colleges.

2. Session length and length of class time per meeting.

3. Class enrollment statistics regarding an activity and the fees that were charged for that activity.

4. Commensurate with instructor's qualification and experience.

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Current
REF. NO. REVENUE TITLE Fees-Effective October 1, 2021 Proposed FY 2022-23 Fees City of Foster City/Estero Municipal Improvement District Proposed Master Fees & Service Charges Schedule
Fiscal Year 2022-23

PUBLIC WORKS
PWWA-01 Water Service
a. 5/8" X 3/4" $24.80 See separate staff report March 28, 2022 b. 3/4" $24.80 See separate staff report March 28, 2022 c. 1" $41.33 See separate staff report March 28, 2022
d. 1 1/2" $99.20 See separate staff report March 28, 2022 e. 2" $132.27 See separate staff report March 28, 2022 f. 3" $289.33 See separate staff report March 28, 2022 g. 4" $520.80 See separate staff report March 28, 2022 h. 6" $1,157.33 See separate staff report March 28, 2022 i. 8" $1,984.00 See separate staff report March 28, 2022 j. Water consumption rates - per hundred cubic feet (ccf) of water consumed
1) Base Consumption Rate $6.04 See separate staff report March 28, 2022 2) Single Family Residential Consumption Rate
a) 0-20 ccf bi-monthly $5.92 See separate staff report March 28, 2022 b) Over 20 ccf bi-monthly $6.55 See separate staff report March 28, 2022 3) Multi-Family Residential Consumption Rate
a) 0 to 10 ccf per living unit bi-monthly $5.92 See separate staff report March 28, 2022 b) Over 10 ccf per living unit bi-monthly $6.57 See separate staff report March 28, 2022 4) Irrigation Customer Consumption Rate
a) Up to 100% of Annual Water Budget $5.92 See separate staff report March 28, 2022 b) Over 100% of Annual Water Budget $6.51 See separate staff report March 28, 2022 5) Commercial and Private Fire Line Customer Consumption Rate $6.04 See separate staff report March 28, 2022 a. Private fire protection services - water availability charge (if a meter is not present, the size of the fire service line will be used as a basis for the charge):
1) 3/4" meter $34.72 See separate staff report March 28, 2022 2) 1" meter $34.72 See separate staff report March 28, 2022 3) 1 1/2" meter $34.72 See separate staff report March 28, 2022 4) 2" meter $46.38 See separate staff report March 28, 2022 5) 3" meter $101.18 See separate staff report March 28, 2022 6) 4" meter $182.28 See separate staff report March 28, 2022 7) 6" meter $404.98 See separate staff report March 28, 2022 8) 8" meter $694.40 See separate staff report March 28, 2022 PWWA-02 Water Service Connection:
a. 3/4" meter $11,611 See separate staff report March 28, 2022 b. 1" meter $19,390 See separate staff report March 28, 2022 c. 1-1/2" meter $46,443 See separate staff report March 28, 2022 d. 2" meter $61,885 See separate staff report March 28, 2022 e. 3" meter $135,499 See separate staff report March 28, 2022 f. 4" meter $243,827 See separate staff report March 28, 2022 g. 6" meter $541,875 See separate staff report March 28, 2022 h. 8" meter $928,864 See separate staff report March 28, 2022 PWWA-03
a. Account Set Up Fees $39.85 $41.40
1) RUSH Service-on/off within 90 minutes within Regular Hours $49.60 $51.55 2) RUSH Service-on/off within 90 minutes during Non-Regular hours $99.45 $103.40 b. Reconnection charge after disconnection for nonpayment:
1) Regular hours $49.60 $51.55
2) Non-Regular Hours $99.45 $103.40
c. Reconnection charge after voluntary disconnection:
1) Regular hours $49.60 $51.55
2) Non-Regular Hours $99.45 $103.40
d. Customer initiated Turn-on/Turn off (per incident)
1) Regular hours $49.60 $51.55
2) Non-Regular Hours $99.45 $103.40
PWWA-04 Water Meter Test $383.50 deposit is required $398.80 deposit is required a. When a customer requests the test and the meter is found to be defective $0.00 (deposit will be refunded) $0.00 (deposit will be refunded) b. When a customer requests the test and the meter is found NOT to be defective $190/hour (2 Hours minimum) $198/hour (2 Hours minimum) PWWA-05 Water Leak Investigation $190 deposit is required $198 deposit is required a. When a customer requests a water leak investigation, and the leak is found to be on the City side of the water meter
$0.00 (deposit will be refunded) $0.00 (deposit will be refunded) b. When a customer requests a water leak investigation, and the leak is found to be on the Private Property side of the water meter $190/hour (30 minutes minimum) $198/hour (30 minutes minimum) Water Turn on / Off (Regular Hours: Business Day-8 AM to 3:30 PM. Non-Regular Hours: All other hours that is not regular hours)

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REF. NO. REVENUE TITLE Fees-Effective October 1, 2021 Proposed FY 2022-23 Fees City of Foster City/Estero Municipal Improvement District Proposed Master Fees & Service Charges Schedule
Fiscal Year 2022-23
PWWA-06 Water Meters (including installation)
a. 3/4" Actual Meter Cost + $190 / hour installation fee (1 hour minimum)
Actual Meter Cost + $198 / hour installation fee (1 hour minimum) b. 1" Actual Meter Cost + $190 / hour installation fee (1 hour minimum)
Actual Meter Cost + $198 / hour installation fee (1 hour minimum) c. 1-1/2" Actual Meter Cost + $190 / hour installation fee (1 hour minimum)
Actual Meter Cost + $198 / hour installation fee (1 hour minimum) d. 2" Actual Meter Cost + $380/ hour installation fee (1 hour minimum)
Actual Meter Cost + $396/ hour installation fee (1 hour minimum) e. 3" Actual Meter Cost + $380/ hour installation fee (1 hour minimum)
Actual Meter Cost + $396/ hour installation fee (1 hour minimum) f. 4" Actual Meter Cost + $380/ hour installation fee (1 hour minimum)
Actual Meter Cost + $396/ hour installation fee (1 hour minimum) g. 6" Actual Meter Cost + $380/ hour installation fee (1 hour minimum)
Actual Meter Cost + $396/ hour installation fee (1 hour minimum) h. 8” and larger Water Meter Actual meter and labor cost Actual meter and labor cost PWWA-07 Water Conservation Measures Violation
First Violation $100.00 $100.00
Second Violation $200.00 $200.00
Third and Subsequent Violation(s) within one year $500.00 per violation $500.00 per violation Reactivating water service due to water conservation measures violation $100.00 per reactivation $100.00 per reactivation PWWA-08 Fire Hydrant Testing (per hydrant) $248.00 $257.00 PWWA-09 Temporary Hydrant Meter Application Fee & Deposit Application Fee $62.40 $64.85
Meter Deposit $1,557.00 $1,557.00
Meter Deposit processing charge
(based on issuance date of meter)
Return within 1 month or less- charge 10% of deposit
Return within 3 months or less- charge 15% of deposit
Return within 6 months or less- charge 20% of deposit
Return within 12 months or less- charge 25% of deposit
Return within 1 month or less- charge 10% of deposit
Return within 3 months or less- charge 15% of deposit
Return within 6 months or less- charge 20% of deposit
Return within 12 months or less- charge 25% of deposit
Water Deposit $1,500.00 $1,500.00
Water Usage Charge See PWWA-01 See PWWA-01
Meter Charge See PWWA-06 See PWWA-06
PWWW-01 Sewer Service
A. Sewer Service Connection Fees
1) Single Family Residence $8,120.00 per dwelling unit (=1 EDU) $8,444.80 per dwelling unit (=1 EDU) 2) Multi Family $5,073.00 per dwelling unit (=0.625 EDUs) $5,275.90 per dwelling unit (=0.625 EDUs) 3) Commercial $8,120.00 per EDU (as calculated below) $8,444.80 per EDU (as calculated below) Low Strength Low Strength EDUs = est. gpd[1] ÷ 200[2] x 0.65[3] Low Strength EDUs = est. gpd[1] ÷ 200[2] x 0.65[3] Medium Strength Med. Strength EDUs = est. gpd[1] ÷ 200[2] x 1.00[3] Med. Strength EDUs = est. gpd[1] ÷ 200[2] x 1.00[3] High Strength High Strength EDUs = est. gpd[1] ÷ 200[2] x 2.84[3] High Strength EDUs = est. gpd[1] ÷ 200[2] x 2.84[3] B. Sewer Service Monthly Service Rates:
1) Residential:
a) Single Family $111.21 $127.06
b) Duplex (per dwelling unit) $93.42 $106.73
c) Townhouse (per dwelling unit) $93.42 $106.73
d) Apartment / Condominium (per dwelling unit) $93.42 $106.73 2) Commercial/Institutional:
a) Low Strength (per unit of water billed) $4.67 $5.34 b) Medium Strength (per unit of water billed) $7.11 $8.12 c) High Strength (per unit of water billed) $20.21 $23.09 C. Sewer Availability Charges
1) Parcels 1 acre and larger (per acre per year) $630.50 $720.35 2) Parcels less than 1 acre (per acre per year) $322.00 $367.85 PWM-01 Utility Street Use $0.00 $0.00
PWM-02 Private Refuse Utility Street Use Per Franchise Agreement Per Franchise Agreement PWM-03 Street Lighting | NO | | NO |
PWM-04 Street and Easement Landscaping | CITY- | | CITY- | PWM-05 Median Maintenance | WIDE | | WIDE | PWM-06 Cul-de-Sac Maintenance | ASSESSMENTS | | ASSESSMENTS | PWM-07 Street Sweeping | AT | | AT |
PWM-08 Storm Drainage | THIS | | THIS |
PWM-09 Neighborhood Park Maintenance | TIME | | TIME | PWM-10 Fat, Oil and Grease (FOG) Monitoring Program (Waste Discharge Permit Annual Fee) A. Class A (Industry) Waste Discharge Permit Annual Fee $499.00 per permit pass-through fee from San Mateo Source Control Inspectors
$504.49 per permit pass-through fee from
San Mateo Source Control Inspectors
B. Class B (Restaurant) Waste Discharge Permit Annual Fee $345 per permit pass-through fee from San Mateo Source Control Inspectors
$348.80 per permit pass-through fee from
San Mateo Source Control Inspectors
C. Analytical Services Fee Actual Cost pass-through fee from San Mateo Source Control Inspectors
Actual Cost pass-through fee from
San Mateo Source Control Inspectors
[1] est. gpd = commercial customer's estimated gallons per day of indoor water use [2] Estimated gallons per day of single family indoor water use [3] Strength factors based on baseline single family strengths of 240 mg/L of BOD and 240 mg/L of TSS mg/L = milligrams/liter
BOD = Biochemical Oxygen Demand
TSS = Total Suspended Solids

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REF. NO. REVENUE TITLE Fees-Effective October 1, 2021 Proposed FY 2022-23 Fees City of Foster City/Estero Municipal Improvement District Proposed Master Fees & Service Charges Schedule
Fiscal Year 2022-23

HUMAN RESOURCES
HR-01 CalOpps
CalOpps Join Fee for Full Membership (One-time set up fee) $6,242.00 $6,491.00 Annual Fee for Full Membership $3,641.00 $3,786.00
Per-Posting Fee (Advertise Only) $520.00 $540.00

MISCELLANEOUS
MISC-01 New Business License Review $33.65 $35.00
State Mandated Disability Access Fee (each Business Tax Application and renewal) Per Senate Bill No. 1186 - $4.00 Per Senate Bill No. 1186 - $4.00 Business License for branches $25/address $25/address
Business License -reprinting $25/certificate $25/certificate MISC-02 Returned Deposit Processing Per CA Civil Code 1719 - $25 for first and $35 for each subsequent deposit
Per CA Civil Code 1719 - $25 for first and
$35 for each subsequent deposit
MISC-03 Check Stop Payment & Replacement Actual costs Actual costs MISC-04 Document Printing and Copying
Photocopying $4.66 for 1st page, $0.25 for each additional page $4.75 for 1st page, $0.25 for each additional page Large Documents $4.66 first page, $0.91 for each additional page $4.84 first page, $0.94 for each additional page Special Maps $4.66 first page, $1.67 for each additional page $4.84 first page, $1.73 for each additional page Blueprint $4.66 first page, $0.91 for per sq ft $4.84 first page, $0.94 for per sq ft MISC-05 Document Certification (Per document) $16.20 $16.80 MISC-06 Records & Information Research $98.00 $101.90
MISC-07 Agenda/Minute Mailing
Agendas $87.30/per year $90.75/per year
Agendas & Minutes $141.50/per year $147.15/per year
Planning Commission Agendas $84.25/per year $87.60/per year MISC-08 Repair of City Property 100% of Dir. Exp. + Overhead 100% of Dir. Exp. + Overhead MISC-09 Microfilm Printout (Per document) $16.00 $16.60 MISC-10 Video / Audio Duplication (DVD, VHS, Cassette) Actual costs Actual costs MISC-11 For services requested of City Staff for which no fee is listed in this Master Fee Schedule, the appropriate fee hourly rates for staff time involved in the service
Per attached Schedule C Per attached Schedule C
MISC-12 For services requested of Outside Consultant, the City will be reimbursed at the rate of the consultant plus 15% for administration.

Actual costs + 15% Administration Cost Actual costs + 15% Administration Cost MISC-13 Outgoing Wire Fee $60/wire $60/wire

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Police Department - Fine Schedule FY 2022-2023
Code Section Fine Penalty Description
27600 27600 eve $38.00 $42.00 MUDGUARD REQ $10/PROOF CORR 22522 22522 eve $328.00 $42.00 OBSTRUCTING HANDICAPPED
RAMP
10207G 10.207 (G) UFC $38.00 $42.00 FIRE LANE/POSTED
4457 4457 eve $123.00 $42.00 STOLEN/LOST CARDS OR PLATES 1032060 10.32.060 MO $38.00 $42.00 FOR SALE SIGN
1044040 10.44.040 MC $38.00 $42.00 LOADING ZONE, COMMERCIAL 225078 22507.8 eve $328.00 $42.00 DISABLED PARKING
BOUNCE NSF FEE $15.00 $0.00 RETURNED CHECK FEE
1032030C 10.32.030 (C) MO $38.00 $42.00 RED ZONE
225078C2 22507.8(C) $328.00 $42.00 PARKED IN HASH MARKS (2)CVC
22500B 22500 (B) eve $38.00 $42.00 CROSSWALK
41525 41525 eve $123.00 $42.00 FOREIGN REG $10 W/PROOF CORR 1032170 10.32.170 MO $38.00 $42.00 GREEN ZONE - 24 MIN PKG 22500A 22500 (A) eve $38.00 $42.00 WITHIN AN INTERSECTION 24951B 24951 (B) eve $38.00 $42.00 TURN SIGNALS $10 W/PROOF CORR
267085 267085 eve $38.00 $42.00 TINTED WINDOWS $10 W/PRF CORR
1032070 10.32.070 MO $38.00 $42.00 REPAIR ON THE STREET 1044050 10.44.050 MO $38.00 $42.00 PASSENGER LOADING ZONE 22500D 22500 CD) eve $38.00 $42.00 15 FT. OF FIREHOUSE
1032040 10.32.040 MO $38.00 $42.00 PARKING ON PARKWAYS

PROHIBITED
21210 21210 eve $38.00 $42.00 BICYCLE ON SIDEWALK
620010 62.00.10 MO $38.00 $42.00 FIRE LANE
27155 27155 eve $38.00 $42.00 NO GAS CA-$10 W/PROOF OF
CORR
22500K 22500 CK) eve $38.00 $42.00 BRIDGE
1032250 10.32.250 MO $38.00 $42.00 NO STOPPING ZONE
22500E 22500 CE) eve $38.00 $42.00 BLOCKING A DRIVEWAY
932020 9.32.020 EMIDC $38.00 $42.00 NO PKG 1:00 AM TO SUNRISE 21113A 21113 (A) eve $38.00 $42.00 DRIVE/PARK ON PUBLIC GROUNDS 22502A 22502 (A) eve $38.00 $42.00 PARKED WITHIN 18IN OF CURB 224206A 224206 CA) eve $38.00 $42.00 VENDING IN VISTA AREA 22523A/B 22523 A/B eve $123.00 $42.00 ABANDONED VEHICLE 1032252 10.32.252 MO $38.00 $42.00 RESTR PKG-OVERSIZED VEH 1032252A 10.32.252 (A) MO $38.00 $42.00 RESTRICTED PARKING 5204 5204 eve $38.00 $42.00 NO TABS-$10 W/PROOF

CORRECTION
44625 4462.5 eve $123.00 $42.00 FALSE EVIDENCE OF REG-$10/PRF 1032150 10.32.150 MO $38.00 $42.00 CITY PROPERTY POSTED 5201F 5201 (F) eve $38.00 $42.00 PLATES COVERED-$10 W/PRF CORR
1044020C 10.44.020(C) MC $38.00 $42.00 PARKING OVER 3 MINUTES 22504 22504 eve $38.00 $42.00 ON A HIGHWAY
225078C 22507.8 (C) eve $328.00 $42.00 HANDICAP UNLOADING ZONE Schedule A
317
Code Section Fine Penalty Description
5202 5204 eve $38.00 $42.00 IMPROP DISPLAY OF PLT-$10/PRF 225078A 22507 .8 (A) eve $328.00 $42.00 HANDICAPPED PARKING 22500F 22500 (F) eve $38.00 $42.00 PARKING ON SIDEWALK
22500G 22500 (G) eve $38.00 $42.00 NEAR EXCAVATION
26709A 26709 (A) eve $38.00 $42.00 MIRRORS REQ $10 W/PROOF CORR
1049020 10.49.020 MO $38.00 $42.00 COMMERCIAL VEH PROHIBITED xxxx xxxx $0.00 $0.00 ORIGINAL CITATION NOT

RECEIVED
5201 5201 eve $38.00 $42.00 POS OF PLATES $10 W/PROOF
CORR
58 58 EMID $38.00 $42.00 NO PKG 1 AM TO SUNRISE
1032030D 10.32.030 (D) MO $38.00 $42.00 POSTED NO PARKING 22515A 22515 (A) eve $38.00 $42.00 UNATTENDED RUNNING VEHICLE 5200 5200 eve $38.00 $42.00 DISPLAY OF PLATES-$10/PROOF ADMINFEE ADMIN FEE $25.00 $0.00 ADMINISTRATIVE FEE
1032140 10.32.140 MO $38.00 $42.00 COMM VEHICLE RESIDENTIAL DIST
21116A 21116 (A) eve $38.00 $42.00 LEVEE/CANAL BANK
24607A 24607 (A) eve $38.00 $42.00 REAR REFLECTORS $10 W/PRF CORR
10322251 10.32.225{l)D $38.00 $42.00 TRAILER ON CITY STREET MO
26710 26710 eve $38.00 $42.00 WINDSHIELD REQ $10 W/PRF
CORR
27465B 27465 (B) eve $38.00 $42.00 LOW TIRE TREAD-$10/PROOF CORR
EFFDATE 20110101 $0.00 $0.00 EFFECTIVE DATE OF FINES
22502 22502 eve $38.00 $42.00 MUST PK IN DIRECT FLOW TRAFF 1017010 10.17.010 MO $38.00 $42.00 FIRE LANE
22502E 22502 (E) eve $38.00 $42.00 WITHIN 18 INCHES OF CURB 22500L 22500 {L) eve $328.00 $42.00 PKDED RED ZONE HNDCAP RAMP 226510 22651 (O) eve $123.00 $42.00 REG EXPIRED - 1 YR & 1 DAY 22520 22520 eve $38.00 $42.00 ON FREEWAY
22500C 22500 (C) eve $38.00 $42.00 BETWEEN ZONE AND CURB 1032050 10.32.050 MO $38.00 $42.00 OVER 72 HOURS
1032130 10.32.130 MC $38.00 $42.00 NO STOP/STAND/PARK
10206 10.206 UFC $38.00 $42.00 FIRE HYDRANT/PRIVATE PROPERTY 22505 22505 eve $38.00 $42.00 POSTED NO PARKING
22500] 22500 (J) eve $38.00 $42.00 TUNNEL
1032030F 10.32.030 (F) MO $38.00 $42.00 TRAFFIC HAZARD
225001 22500 (I) eve $38.00 $42.00 LOADING ZONE
4462B 4462 (B) eve $123.00 $42.00 WRONG PLATES ON
VEH-$10/PROOF
24953A 24953 (A) eve $38.00 $42.00 TURN SIGNALS $10 W/PRF CORR CORRAMT CORRECTABLE $10.00 $0.00 CORRECTABLE AMOUNT
AMT
225001 22500.1 eve $38.00 $42.00 FIRE LANE
22514 22514 eve $38.00 $42.00 PARKED W/IN 15 FT OF HYDRANT 22500H 22500 (H) eve $38.00 $42.00 DOUBLE PARKED
4000A 4000 (A) eve $123.00 $42.00 UNREG VEHICLE-$10 W/PRF CORR 4461B 4461 (B) eve $123.00 $42.00 IMPROPER USE OF
TABS-$10/PROOF
5201G 5201 (G) eve $38.00 $42.00 OBSTRUCT PLATE
318
Code Section Fine Penalty Description
4464 4464 eve $38.00 $42.00 ALTERED LIC PLATE $10/PROOF 10322510 10.32.251(0) MO $38.00 $42.00 TRAILER/BOAT PUBLIC ST 22521 22521 eve $38.00 $42.00 PKO W/IN 7 1/2 FT OF R/R TRACK 1032251E 10.32.251(E) MO $38.00 $42.00 CAMPER EQUIPMENT 1032020 10.32.020 MO $38.00 $42.00 RESTRICTED PARKING
1232020 12.32.020 FCMD $38.00 $42.00 NO PKG 1:00 AM TO SUNRISE 4458 4458 eve $123.00 $42.00 STOLEN PLATE
319
Attachment 1/Schedule B
Page | 1

Foster City Recreation Center and Community Center Rental Fees

Room Day of the Week FY 21/22
Resident
FY 22/23
Resident
FY 21/22
Non‐Resident
FY 22/23
Non‐Resident

Lagoon Room

Monday ‐Thursday $100/hr. $104/hr. $150/hr. $156/hr.

Friday ‐ Sunday $175/hr. (5 hr. min.) $182/hr. (5 hr. min.) $250/hr. (5 hr. min.) $260/hr. (5 hr. min.) Administrative Fee $25 (flat fee) $26 (flat fee) $25 (flat fee) $26 (flat fee) Custodial Fee For groups of over
100 $50 (flat fee) $52 (flat fee) $50 (flat fee) $52 (flat fee) Lagoon Rm Kitchen Fee $75 (flat fee) $78 (flat fee) $75 (flat fee) $78 (flat fee)

Mist, Crane, Gull, Mallard,
Bluebird, Spirit, Clipper,
Sunfish, Port (LCC), Starboard
(LCC), Sail (LCC). Conf (LCC)
Monday – Thursday $50/hr. $52/hr. $75/hr. $78/hr.

Friday – Sunday $85/hr. $88.40/hr. $100/hr. $104/hr.

Bluebird Kitchen Fee $100 (flat fee) $104 (flat fee) $100 (flat fee) $104 (flat fee)

Spray and Bow

Monday – Thursday $40/hr. $41.60/hr. $65/hr. $67.60/hr.

Friday – Sunday $65/hr. $67.60/hr. $85/hr. $88.40/hr.

Wind (LCC)
Monday – Thursday $75/hr. $78/hr. $100/hr. $104/hr.

Friday – Saturday $125/hr. (5 hr. min.) $130/hr. (5 hr. min.) $180/hr. (5 hr. min.) $187.20/hr. (5 hr. min.) Custodial Fee For groups of over 80 $50 $52 (flat fee) $50 $52 (flat fee) Patio (with Wind Room) $100 (flat fee) $104 (flat fee) $100 (flat fee) $104 (flat fee)

VIBE‐ Kitchen, Small Activity
Rm, and Patio Monday – Sunday $72/hr. $74.80/hr. $88/hr. $91.50/hr.

The VIBE‐ (Entire Facility:
includes Kitchen, Small
Activity Rm, Main Floor, and
Patio)
Monday – Sunday $150/hr. $156/hr. $200/hr. $208/hr.

Administrative Fee $25 (flat fee) $26 (flat fee) $25 (flat fee) $26 (flat fee) Custodial Fee For groups of over 100 $50 (flat fee) $52 (flat fee) $50 (flat fee) $52 (flat fee)

(LCC) = Library Community Center

 Deposit for Lagoon and VIBE is $500.00; Deposit for Wind Room is $350.00. Deposit for all other rooms is $200.00  Proof of insurance will be required for all parties or if serving alcohol.

FY 21/22
 Custodial fee of $50 required for all parties/events larger than 100 (80 for LCC).  First change to a facility and park rental is free. For additional changes (location and date), Renter will incur a $10 charge per change.

FY 22/23
 Custodial fee of $52 required for all parties/events larger than 100 (80 for LCC).  First change to a facility and park rental is free. For additional changes (location and date), Renter will incur a $10.40 charge per change.
320
Attachment 1/Schedule B
Page | 2

Non‐Profit Organization Fee Structure

Room Day of the Week FY 21/22
Non‐Profit Rate
FY 22/23
Non‐Profit Rate

Lagoon Room

Monday –Thursday $55/hr. $57.20/hr.

Friday – Sunday $75/hr. (5 hr. min.) $78/hr. (5 hr. min.) Administrative Fee $25 (flat fee) $26 (flat fee)
Custodial Fee For groups over 100 $50 (flat fee) $52 (flat fee) Lagoon Rm. Kitchen Fee $75 (flat fee) $78 (flat fee)

Mist, Crane, Gull, Mallard, Bluebird,
Spirit, Clipper, Sunfish, Port (LCC),
Starboard (LCC)
Sail (LCC),Conf(LCC)

Monday – Thursday

$35/hr.

$36.40/hr.

Friday – Sunday $50/hr. $52/hr.

Bluebird Kitchen Fee $100 (flat fee) $104 (flat fee)

Spray and Bow

Monday – Thursday $25/hr. $26/hr.

Friday – Sunday $35/hr. $36.40/hr.

Wind (LCC)

Monday ‐ Thursday $55/hr. $57.20/hr.

Friday ‐ Sunday $85/hr. $88.40/hr.

Administrative Fee $25 (flat fee) $26 (flat fee)
Custodial Fee For groups over 100 $50 (flat fee) $52 (flat fee)

 To be eligible for this rate structure, groups must present the Parks and Recreation Department with their letter of non‐profit status 501(c)(3)
 Deposit fees still apply
 Proof of insurance will be required for all parties or if serving alcohol.

FY 21/22
 First change to a facility and park rental is free. For additional changes (location and date), Renter will incur a $10 charge per change.

FY 22/23
 First change to a facility and park rental is free. For additional changes (location and date), Renter will incur a $10.40 charge per change.

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Attachment 1/Schedule B
Page | 3

FOSTER CITY FACILITY RENTALS‐ MATERIAL BASED FEES

Recreation Center Material Fees The Vibe & LCC Material Fees Material FY 21/22 Fees FY 22/23 Fees Material FY 21/22 Fees FY 22/23 Fees Coffee Maker* $10 10.40 BBQ Grill $15 $15.60
Air Pots $10 for 3 $10.40 for 3 Patio Heater $15 each $15.60 each Portable Coat Racks* $10 each $10.40 each Patio Umbrella $15 each $15.60 each Cover for Pool Table $10 each $10.40 each
Portable Stage* $10 each $10.40 each
Podium* $10 $10.40
Microphone* $10 each $10.40 each
TV/DVD Combo $10 $10.40
Portable Screen $10 $10.40
CD Player* $10 $10.40 *Lagoon room only

Foster City School and Audubon Elementary School ‐ Rental Fees

Room Day of the Week FY 21/22
Resident
FY 22/23
Resident
FY 21/22
Non‐resident
FY 22/23
Non‐resident
School MPRs Monday‐Thursday $50 $52 $95 $98.80

Friday‐Sunday $110 $114.40 $135 $140.40

 Proof of insurance will be required for all parties or if serving alcohol.

Foster City School and Audubon Elementary School ‐ Rental Fees – Non‐Profit

Room Day of the Week
FY 21/22
Resident Non‐
Profit
FY 22/23
Resident
Non‐Profit
FY 21/22
Non‐resident
Non‐Profit
FY 22/23
Non‐resident
Non‐Profit
School MPRs Monday‐Thursday $30/hr. $31.20/hr. $35/hr. $36.40/hr.

Friday‐Sunday $45/hr. $46.80/hr. $65/hr. $67.60/hr.

 Deposit for School MPR Rooms is $200.00
 To be eligible for the non‐profit rate structure, groups must present the Parks and Recreation Department with their letter of non‐profit status 501(c)(3)
 To be eligible for the resident non‐profit rate, a roster must be presented showing at least 51% of the group to be Foster City residents in addition to the non‐profit letter
 Deposit still applies
 Proof of insurance will be required for all parties or if serving alcohol.

Special Non‐Profit Facility Rental Fees – Non‐Profit

Special Non‐Profit Category FY 21/22 Rate FY 22/23 Rate County‐Wide Community Group $20/hr $20.80/hr
Foster City Based Non‐Profit Community Group $10/hr $10.40/hr City Use or City Affiliated Community Group No charge No charge

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Attachment 1/Schedule B
Page | 4

Foster City Park Rental Rates

Park FY 21/22
Resident Rate
FY 22/23
Resident Rate
Non‐Resident
Rate
Gull, Marlin, Erckenbrack $75 $78 N/A Capacity 50 people Capacity 50 people Boothbay
25‐50 people $125 25‐50 people $130
N/A 51‐100 people $175 51‐100 people $182
101‐150 people $225 101‐150 people $234
Leo Ryan Patio Area $75 $78 N/A Capacity 50 people Capacity 50 people Leo Ryan Amphitheater
Four (4) hour maximum rental time

1‐50 people = $100 flat fee
51‐100 = $125 flat fee
101‐150 = $175 flat fee
151‐200 = $225 flat fee
1‐100 people = $156 flat fee
N/A 101‐150 = $260 flat fee

Leo Ryan Gazebo
Two (2) hour maximum rental time
$40 $41.60
N/A Capacity 25 people Capacity 25 people

Leo Ryan Grass West $40 $41.60 N/A Capacity 25 people Capacity 25 people Bridgeview and Shorebird Park $40 $41.60 N/A Capacity 30 people Capacity 30 people Catamaran, Farragut $65 $67.60 N/A Capacity 30 people Capacity 30 people

FY 21/22
*Inflatable jump house ‐$30 administrative fee

 First change to a facility and park rental is free. For additional changes (location and date), Renter will incur a $10 charge per change.  A $25 cancellation fee will be charged for park rentals cancelled less than seven (7) calendar days in advance of the reservation.
 Rain Out Policy‐ Full refunds will be issued if it rains during a scheduled rental and makes the reserved area unusable. Park user must contact Parks and Recreation Department staff within the week following the date of the permit. Requests to cancel a permit due to the forecast of bad weather will not be granted without a $25 cancellation fee.  Damage reimbursement agreement.

FY 22/23
*Inflatable jump house ‐$31.20 administrative fee

 First change to a facility and park rental is free. For additional changes (location and date), Renter will incur a $10.40 charge per change.
 A $26 cancellation fee will be charged for park rentals cancelled less than seven (7) calendar days in advance of the reservation.  Proof of insurance will be required for all parties that are serving alcohol.  Rain Out Policy‐ Full refunds will be issued if it rains during a scheduled rental and makes the reserved area unusable. Park user must contact Parks and Recreation Department staff within the week following the date of the permit. Requests to cancel a permit due to the forecast of bad weather will not be granted without a $26 cancellation fee.  If you are expecting at least 50 people at your event, it may require a Special Event Application, regardless of whether it is open to the public. If it requires three or more permits, it is considered to have a high impact for review as it must be reviewed by multiple departments in the City’s Interdepartmental Evaluation Committee (IDEC).  Damage reimbursement agreement.

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Attachment 1/Schedule B
Page | 5

Foster City Park Sports Fields Rental Rate

PRIORITY SCHEDULE (In accordance with Foster City Municipal Code Section 12.16.090):

A. City of Foster City sponsored activities
B. Foster City residents
C. Foster City based non‐profit organizations & businesses D. Non‐city non‐profit residents, clubs or organizations City of Foster City sponsored activities E. Foster City youth organizations (AYSO, PYSC, FCLL, FCYSA, FCYBA), city community service organizations, and special interest clubs conducting business meetings or programs which are free and open to the public

Foster City Bocce Court Rental Rates
Resident and Non‐Resident Rates

FY 2021‐2022 FY 2022‐23
Court 1 $20/hr. $26/hr.

Court 2 $20/hr. $26/hr.

Proof of insurance (required if serving alcohol)

Brewer Island Elementary School Gymnasium
Resident and Non‐Resident Rates

FY 2021‐2022 FY 2022‐23
Gym $75/hr. $78/hr.

Liability Insurance* $1,000,000 coverage $1,000,000 coverage *Coverage required for any and all use of the gymnasium

Tennis Courts
Resident Groups/Organizations Only. No private rentals.

FY 2021‐22 FY 2022‐23
Edgewater Court #1 $25/hr. $26/hr.

Edgewater Court #3 $25/hr. $26/hr.

Edgewater Court #4 $25/hr. $26/hr.

Edgewater Court #5 $25/hr. $26/hr.

Boothbay Court #1 $25/hr. $26/hr.

Boothbay Court #2 $25/hr $26/hr.

FY 21/22: Foster City Tennis Club non‐resident rate $35 per year.

FY 22/23: Foster City Tennis Club non‐resident rate $36.40 per year.

FY 2021‐22 FY 2022‐23 FY 2021‐22 FY 2022‐23 FY 2021‐2022 FY 2022‐2023 Foster City Youth
Programs
(Priority A & B
Groups)
Foster City Youth
Programs
(Priority A & B
Groups)
Resident Rate and
Foster City Based
Non‐profits and
Businesses
(Priority C & D)
Resident Rate and
Foster City Based
Non‐profits and
Businesses
(Priority C & D)
Non‐
Resident
Youth and
Teen Rate
(Priority E)
Non‐Resident
Youth and Teen
Rate
(Priority E)
Softball/
Baseball Fields
$10/resident/season
$45/non‐
resident/season
$10.40/resident
$46.80/non‐
resident
$15/hour/team,
plus
$35/non‐
resident/season
$15.60/hour/team,
plus
$36.40/non‐
resident/season
$35/hour $36.40/hour
Soccer Fields $10/resident/season
$45/non‐
resident/season
$10.40/resident
$46.80/non‐
resident
$20/hour per
team, plus
$35 per non‐
resident/season
$20.80/hour per
team, plus
$36.40 per non‐
resident/season
$35/hour $36.40/hour
Field Lights $30/hour $31.20/hour $35/hour $36.40/hour $35/hour $36.40/hour

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Attachment 1/Schedule B
Page | 6

Pickleball Courts
Resident Groups/Organizations Only.

No private rentals.

FY 2021‐22 FY 2022‐23
Leo Ryan Pickleball Court #1 $25/hr. $26/hr.

Leo Ryan Pickleball Court #2 $25/hr. $26/hr.

Leo Ryan Pickleball Court #3 $25/hr. $26/hr.

Leo Ryan Pickleball Court #4 $25/hr. $26/hr.

Leo Ryan Pickleball Court #5 $25/hr. $26/hr.

Leo Ryan Pickleball Court #6 $25/hr. $26/hr.

Foster City Outdoor Volleyball Court Rental Rates
Resident and Non‐Resident Rates

FY 2021‐22 FY 2022‐23
Sand Court at Catamaran Park N/A $26/hr.

Sand Court at Boothbay Park N/A $26/hr.

Citywide Special Event Fees

The goal of Special Event Fees is full cost recovery of events, while encouraging and supporting events that help promote a sense of community, enrich Foster City's culture and support the City's philosophy of inclusiveness and other values, by helping organizers A) lower costs and B) eliminate process burden and bureaucracy, where possible, without adding risks/unintended consequences.

DEFINITIONS
 Recurring Event ‐ For the purpose of this fee, a "Recurring Event" is an event that has been held in Leo Ryan Park for at least the previous three (3) years without incident and has an anticipated attendance of under 3,000 people.

 Foster City Based Organizer ‐ For the purpose of this discount, a "Foster City Based Organizer" maintains a physical presence (e.g., an office) in Foster City and its membership is at least 51% Foster‐City based.

A special event is often referred to an outdoor function with over 50 people in attendance. Once the application is reviewed by City Staff, it will be forwarded to IDEC for further review if applicable. Per City Council direction, non‐city co‐sponsored special events are to be cost recovery.

*IDEC stands for Interdepartmental Evaluation Committee

FEE TITLE FY 2021‐2022 FY 2022‐23
Application Fee ‐ Low Impact Events $1,021 $1,061
Application Fee ‐ Recurring High Impact Events (See Definition) $2,009 $2,089 Application Fee ‐ Nonrecurring High Impact Events (See
Definition) $3,349 $3,482
High Impact Recreation Center Day Fee $2,070 $2,152
Street Closure Approval Fee $1,155 $1,201
Boulevard Closure by City Staff $22,914 $23,830
Special Events Open to the General Public without an entrance cost ‐ Discount for Foster City Based Organizers (See Definition) 50% off Non‐Permit fees
up to $10,000 cap
50% off Non‐Permit fees up
to $10,000 cap
Special Events Open to the General Public without an entrance cost ‐ Discount for Organizers Not Based in Foster City 25% off Non‐Permit fees
up to $5,000 cap
25% off Non‐Permit fees
up to $5,000 cap
325
Schedule A
City of Foster City / Estero Municipal Improvement District FY 2022-2023 Staff Billing Rate
City Clerk/Communications Department
FY2022-2023
Billing Rate Parks & Recreation
FY2022-2023
Billing Rate
Communication Manager 122 $ Administrative Assistant 165 $ Communications Director / City Clerk 242 $ Building Services Coordinator 147 $ Deputy City Clerk 122 $ Director of Parks & Recreation 311 $ Office Assistant 66 $ Irrigation Technician 174 $ Social Media / Communication Assistant 110 $ Management Analyst I 222 $ Management Coordinator 177 $
City Manager Department Office Assistant 135 $ City Manager 348 $ Parks Maintenance Lead Worker 174 $ Deputy City Manager 240 $ Parks Maintenance Manager 244 $ Management Analyst I 140 $ Parks Maintenance Worker I 134 $ Management Coordinator 123 $ Parks Maintenance Worker II 155 $ Principal Management Analyst 178 $ Recreation Coordinator 182 $ Recreation Manager 244 $
Information Technology Manager 198 $
Sr. Systems Analyst 167 $
Technology Analyst I 131 $ Public Works Department Administrative Assistant 186 $
Community Development Department Associate Civil Engineer 228 $ Assistant Planner 198 $ Building and Vehicle Maintenance Manager 244 $ Associate Planner 228 $ Building Maintenance Lead Worker 173 $ Building Inspector 228 $ Building Maintenance Worker I 139 $ Building Permit Technician I 140 $ Building Maintenance Worker II 156 $ Building Permit Technician II 154 $ Director of Public Works 311 $ Chief Building Official 284 $ Engineering Manager 284 $ Code Enforcement Officer 113 $ Equipment Maintenance Worker 153 $ Community Development Director 311 $ Management Coordinator 190 $ Housing Coordinator 171 $ Mechanic I 172 $ Management Analyst I 171 $ Office Assistant I/II 171 $ Management Assistant 140 $ Prinicpal Management Analyst 259 $ Office Assistant I/II 113 $ Public Works Maintenance Lead Worker 228 $ Plan Examiner 281 $ Public Works Maintenance Manager 284 $ Planning Manager 284 $ Public Works Maintenance Superintendent 254 $ Senior Bldg Inspector 254 $ Public Works Maintenance Worker I/II 198 $ Senior Planner 254 $ Senior Engineer 275 $ Senior Engineering Technician 198 $
Financial Services Department Vehicle Maintenance Worker I 139 $ Accountant I 104 $
Administrative Assistant II 83 $ Police Department Assistant Finance Director 183 $ Management Analyst I 125 $ Finance Director 237 $ Police Captain 254 $ Financial Services Manager 176 $ Police Chief 284 $ Senior Accountant 148 $ Police Corporal 178 $ Sr/Accounting Specialist 89 $ Police Dispatch Supervisor 166 $ Sr/Accounting Technician 104 $ Police Dispatcher 138 $ Police Lead Dispatcher 155 $
Police Lieutenant 224 $
Human Resources Department Police Officer 154 $ Human Resources Analyst 140 $ Police Records Specialist 97 $ Human Resources Director 286 $ Police Records Supervisor 131 $ Sr. Human Resources Analyst 171 $ Police Recruit 136 $ Human Resources Technician 123 $ Police Sergeant 193 $ Sr. Comm. Services Officer 100 $
Reserve Officer 57 $
Staff billing rates were updated in FY 2017-2018 as part of the May 2017 Capital Accounting Partner User Fee Study and adjusted annually thereafter for cost escalation. A copy of the User Fee Study can be found at https://www.fostercity.org/finance/page/master-fees-and-service-charges-schedule. 326
ATTACHMENT 2
DATE: March 28, 2022
TO: Mayor and Members of the City Council
VIA: Kevin Miller, Interim City Manager
FROM: Marlene Subhashini, Community Development Director Martin Cooper, Chief Building Official
SUBJECT: PROPOSED GENERAL PLAN AND ZONING FEE INCREASE TO THE

COMMUNITY DEVELOPMENT MASTER FEES & SERVICE CHARGES
SCHEDULE – FY 2022–2023

RECOMMENDATION
It is recommended that the City Council approve the proposed increase to the General Plan and Title 15 Building and Title 17 Zoning Ordinance Maintenance Fee formula to the Master Fees Schedule for the Community Development Department as part of the FY 2022–2023 budget.

EXECUTIVE SUMMARY
The Community Development Department recommends modifying the existing General Plan and Zoning Fee (titled CDB-01 General Plan and Title 15 Building and Title 17 Zoning Ordinance Maintenance Fee) in the 2022-2023 Master Fees Schedule to generate fees to be held in reserve for the General Plan Maintenance fund. These changes are recommended to more appropriately recover costs associated with a future comprehensive update of the General Plan that is mandated by the State of California and other long range planning initiatives including a comprehensive Zoning Code Update.

BACKGROUND & ANALYSIS
Master Fee Schedule is a document that details fees for services that the City provides to its residents and customers. Specific to Planning Division, the current Master Fee Schedule includes a fee for long range planning efforts such as General Plan Updates, Zoning Code Updates, Building Code Updates, Housing Element Updates and other State mandated activities. This fee is collected with issuance of each building permit. The General Plan and Zoning Fee was first implemented during the 2011 – 2012 fiscal year.

Each year, funds are set aside in the Internal Services Account toward a reserve for encumbrances committed for the maintenance of the General Plan and Zoning Code. The 327
ATTACHMENT 2
current balance in the General Plan Maintenance Fund is $1,703,990.66. Currently these monies are only used for long range planning activities listed above.

The current formula fee for the General Plan Maintenance fee in the master fee schedule is based on the building permit valuation:

1. $1 to $500 – 5% of the application value

2. $501 to $25,000 – $30.20 + 0.25% of the application value above $500

3. $25,001 and up – $104.85 + 0.10% of the application value above $25,000 The City’s current Land Use and Circulation Element of the General Plan adopted in 2016, is a dynamic forward-looking document that planned for growth for the planning period 2015 through 2025. The General Plan is intended to be a statement of how the citizens of Foster City view their community, how they want it to be in the future, and, most importantly, how they intend to deal with the planning and development issues facing the community. It establishes goals and policies for maintaining the community's existing quality of life through build-out of the City and longer term.

The dates of adoption of specific elements of the current Foster City General Plan are listed below:
Land Use and Circulation (1974, 1994 and 2013)
Parks, Open Space and Conservation (1974, 1993 2003 and 2009) Noise (1976 and 1993)
Scenic Highways (1977)
Local Hazard Mitigation Plan & Safety Element (1979, 1995 and 2016) Housing Element (updates adopted in 1976, 1981, 1986, 1992 (1991-1998), 2001 (1999-2006), 2010 (2007-2014) and 2015 (2015-2023)
While there are no hard-and-fast rules as to when a community should update its General Plan, frequent piecemeal amendments can indicate that the General Plan is dated or out of step with current conditions. In such cases, an overhaul of the General Plan may be needed to ensure that it remains an adequate basis for land use decision-making.

Periodic updates ensure that the long-term vision presented in the plan reflects the current needs or goals of the community. A comprehensive General Plan Update with broad and extensive public involvement and support usually pays dividends by reflecting current economic and development trends and reducing conflict over future land use decisions. The General Plan does not have to be completed or updated on a fixed schedule. The main exception to this rule is the Housing Element, which must be updated every eight (8) years to meet state law requirements. Recent changes in State law require that cities update their Safety Element as part of the Housing Element Update. Currently, the City is in the process of updating both the Housing and Safety Elements of the General Plan. Additionally, the City needs to undertake a comprehensive Zoning Code Update as the City’s current Zoning Ordinance has been updated in a piecemeal manner over the years and many sections of the Code are not in keeping with current development standards and other requirements.
328
ATTACHMENT 2
A comprehensive General Plan update and/or a Zoning Code update is not only an extensive multi-year undertaking but also quite expensive. Typically, cities contract out such an undertaking to a land use planning firm that has significant experience in working on similar projects. Based on some inquiries that staff made, consultant costs for such an undertaking including an Environmental Impact Report and extensive Community Engagement could cost in the upward range of $2 million. A comprehensive Zoning Code Update is an additional cost ranging from $500k to $1 million. This obligation can be paid from the Community Development Department’s General Plan Maintenance Fund.

In an effort to proactively start planning for funding these long range planning efforts, the Community Development Department recommends that the General Plan and Zoning Fee within the Master Fee schedule be increased to recover the costs and anticipated expenses of the General Plan Update, Zoning Code Update and associated Environmental review applicable under the California Environmental Quality Act (CEQA).

The total estimated cost for these efforts would range from $2,500,000 – $3,000,000.

Staff did research on the General Plan fees collected in some of our adjacent communities. These are listed as follows:
Belmont – 0.75% of the construction valuation
Daly City – 0.50% of the construction valuation
Millbrae – 0.39% of the construction valuation
Redwood City – 0.20% of the construction valuation
San Mateo – 0.59% of the construction valuation
San Bruno – 9% of the building permit fee for new construction San Carlos (new commercial and additions only) – 0.30% of construction valuation for staff support and 0.11% for contract services
South San Francisco – 0.16% of the construction valuation > $100K For FY 20-21, the fee revenues generated from the current General Plan and Zoning fee formula was $214,993 with a construction valuation of $150,771,809. For the first six months of the current fiscal year (Jul 2021-Dec 2021), the fee revenue was $130,699 with a construction valuation of $99,527,907. There were 15 permits issued with a valuation of $500 or less, 1,003 permits with a valuation between $510 and $25,000, and 297 permits issued with a valuation over $25,000. Assuming similar construction activity as FY 20-21, and an anticipated fee revenue of $200,000 per year, it would take 15 years to recover costs associated with the General Plan & Zoning Code Update efforts. The current fee formula is insufficient to generate enough revenue within a reasonable time period to recover costs associated with these efforts.

Staff recommends the formula for the General Plan and Maintenance Fee be updated to a flat rate of 0.50% of the construction valuation for with a valuation of $501 or more.

Permits with a valuation of $500 or less would exempt from the General Plan and Zoning Maintenance fee. Staff also recommends that Accessory Dwelling Units and Affordable Housing Projects that are 100% income restricted be exempt from the General Plan and Zoning Maintenance fee.
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ATTACHMENT 2
Given historical construction valuations, this will generate approximately $753,859 each fiscal year. Examples of the proposed fee impact at a factor of 0.4 percent, 0.5 percent, and 0.6 percent, based upon the building permit valuation are shown below:
0.4 percent of construction valuation: $603,087 yearly revenue 0.5 percent of construction valuation: $753,859 yearly revenue 0.6 percent of construction valuation: $904,630 yearly revenue Table 1 summarizes the proposed changes to the General Plan and Zoning Maintenance fee in the FY 2022-2023 Master Fees and Service Charges Schedule for the Community Development Department (strikethrough denotes deletion and underline denotes insertion/inclusion):

Table 1: Proposed Master Fee Schedule Changes
Revenue Title Current Fee - Adopted Fee - Proposed
CDB-01 (J) General
Plan and Title 15
Building and Title 17
Zoning Ordinance
Maintenance Fee
1) $1 to $500 5% of the
application value
2) $501 to $25,000 $30.20 +

0.25% of the application value
above $500
3) $25,001 and up $104.85 +

0.10% of the application value
above $25,000
1) $1 to $500 of the
application value:
no fee
2) Accessory Dwelling
Units: no fee
3) Affordable Housing
Projects that are 100%
income restricted: no fee
4) $501 and up: 0.50% of
the application value above
$500

FISCAL IMPACT
The recommended amendments to the 2022-2023 Master Fees and Service Charges Schedule for Community Development to increase the General Plan and Zoning fee will allow the City to more appropriately recover costs for staff and consultant time and materials associated with comprehensive updates to the City’s General Plan and Zoning Code. Since the fee is to cover actual costs, the fiscal impact will be neutral to the City.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY
This action is in alignment with the Smart Planning, Development, and the Local Economy priority by proactively planning for the funding of the City’s long range planning efforts and therefore, is in keeping with the City’s long‐term vision that protects, maintains, and enhances our community character through thoughtful planning and economic development policies.

Attachments:

None – See Table 1 Above
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ATTACHMENT 3
DATE: March 28, 2022
TO: Mayor and Members of the City Council
VIA: Kevin M. Miller, Interim City Manager
FROM: Tiffany Oren, Recreation Manager
Frank Fanara, Parks Manager
Estelle Gobrera, Management Coordinator
SUBJECT: PROPOSED UPDATES TO THE PARKS AND RECREATION MASTER FEE & SERVICE CHARGES SCHEDULE – FY 2022-2023
______________________________________________________________________

RECOMMENDATION
It is recommended that the City Council provide policy direction regarding changes to the Master Fee and Service Charges Schedule pertaining to the Parks and Recreation Divisions’ fees and charges as part of the FY 2022-2023 budget.

EXECUTIVE SUMMARY
Parks and Recreation fees and charges are a critical component in cost recovery for services in the Special Recreation Fund. The Divisions seek to maintain competitive charges for programs and facilities while achieving maximum cost recovery. The following fee changes are recommended for Fiscal Year 2022-2023: 1) Implementing a 4% Cost- of-living adjustment (COLA) increase to all facility, park, sport courts, and sports fields rental fees 2) Fee amendments for Leo J. Ryan Park amphitheater and bocce courts; 3) Renters will be required to provide proof of insurance for all parties or if serving alcohol 4) Addition of two (2) reservable outdoor volleyball court sites at Catamaran Park and Boothbay Park to accommodate demand for reservable volleyball spaces.

BACKGROUND
The Special Recreation Fund is a General Fund that is used to account for the expenses and revenue in the following program areas:
Facility Operations (including park rentals)
Adult Sports
Youth Camps
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ATTACHMENT 3
Adult Contract Classes
Special Events (City events like Summer Concerts and Fourth of July) Youth Contract Classes
Advertising
Seniors/Volunteers
Teen Programs
The Parks and Recreation Divisions’ fees and charges are a critical component in cost recovery for services in both the General Fund (Parks) and the Special Recreation Fund (Recreation).

The Parks and Recreation Divisions actively identify programs that can be partially or completely self-supporting and regularly audit and adjust program fees in accordance with local trends in order to remain competitive with fees charged by neighboring cities.

ANALYSIS
For Fiscal Year 2022-2023 the following changes are recommended to Parks and Recreation Fees on the Master Fees and Service Charges Schedule:
4% Cost-of-Living Adjustment Increase to All Facility, Park, Sport Courts, and Sports Field Reservations (Change):

Fee Increase
In effort to counteract the rising prices in the economy, a 4% increase to all fees pertaining to rental fees will be applied. Rental fees have not increased since 2018.

Leo J. Ryan Park Reservable Areas (Change):

Fee Increase
The Meadow and Amphitheater are currently reservable locations in Leo J. Ryan Park.

Fees are charged are on a tiered basis based on the number of attendees. Staff recommends adjusting the fees to only include two (2) tiers rather than four (4) and increasing the fees.

Table 2: Leo J. Ryan Amphitheater Rental Fee Recommendation FY 2021-2022 Rate Proposed FY 2022-2023 Rate
Leo Ryan
Amphitheater
4 hour maximum
rental time
1-50 people = $100 flat fee
51-100 = $125 flat fee
101-150 = $175 flat fee
151-200 = $225 flat fee
1-100 people = $156
101-200 people = $260
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ATTACHMENT 3
Proof of Insurance for Renters (Change):

Process Change
In December 2021, the City was informed by our current insurance provider, HUB International Services, Inc, that they would be moving to a new online platform. Their new website will allow renters to purchase proof of insurance eliminating the administrative work that would need to be done by City staff. This process of requiring renters to provide their own proof of insurance is consistent with our neighboring cities.

Sports Court Rental Rates (Change):

Fee Increase
Currently the rental rate for the bocce courts at Leo Ryan Park is $20/hr. To remain consistent with the other sports courts that are available for rent, staff recommends increasing the hourly bocce court rental rate to $26/hr.

New Reservable Sport Court at Catamaran Park and Boothbay Park Over the past 2 years, City staff have received inquiries from the public about reserving outdoor volleyball courts which are available at Catamaran Park and Boothbay Park.

Each of the parks have one (1) sand volleyball court available. Adding reservable volleyball courts would bring in additional revenue. Volleyball courts would be available for rent to both private and resident groups.

Table 1: Sports Court Fees Recommendations
FY 2021-2022 Rate FY 2022-2023 Rate
Edgewater Tennis Courts $25/hr per court $26/hr per court Leo Ryan Park Tennis Courts $25/hr per court $26/hr per court Leo Ryan Park Pickleball Courts $25/hr per court $26/hr per court Bocce Courts $20/hr per court $26/hr per court
Outdoor Volleyball Courts n/a $26/hr per court

FISCAL IMPACT
It is estimated that the proposed changes to the Parks and Recreation Fees would total between $14,150-$14,710 per year at current usage rates.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREAS
This item aligns with the City Council’s Public Safety and Social Equity and Staff Empowerment and Operational Excellence priority areas. Updating park and facility rental procedures promotes staff efficiency and establishing fair market value rates ensures amenities are accessible to the entire community.
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DATE: March 28, 2022

TO:

Mayor and Members of the City Council
President and Members of the Estero Municipal Improvement District (EMID) Board of Directors

VIA: Kevin Miller, Interim City/District Manager

FROM: Louis Sun, Public Works Director

SUBJECT: PROJECT RECOMMENDATIONS FROM THE COMMUNITY

BEAUTIFICATION SUBCOMMITTEE

RECOMMENDATION
This item is for information only. No action is required.

EXECUTIVE SUMMARY
The City Council Ad Hoc Community Beautification Subcommittee has met one time and provided a number of recommendations for improving the City’s physical image and appearance. Some of these recommendations were previously programmed in existing Capital Improvement Projects. Others will be considered for future Capital Projects or maintenance projects as summarized in this report.

BACKGROUND
At its meeting on December 13, 2021, the City Council adopted Minute Order No. 1822, which, among other things, established a new Ad Hoc Community Beautification Subcommittee. The purpose of the Community Beautification Subcommittee is to help identify ways to improve the City’s physical image and appearance (including but not limited to the City’s entry 334
landmarks/monuments, signs, etc.)
On January 12, 2022, the City Council adopted Minute Order No. 1824, which appointed Vice Mayor Froomin and Councilmember Sullivan as the members of the Community Beautification Subcommittee.

The subcommittee met for the first time on February 22, 2022.

ANALYSIS
The Community Beautification Subcommittee made recommendations which are summarized below for City Council’s information.

Also on the agenda for tonight’s meeting was a full analysis of the City’s Five- Year and Long-Term Capital Improvement Program Plans. As discussed in that report, integration of these items into the workplan will have a staffing component that will need to be prioritized along with the other City projects. To the extent that recommendations are already included within existing or proposed Capital Improvement Projects, those references are included in Table 1.

Table 1: CIP- Related Recommendations
Subcommittee CIP
Recommendation
Implementation Summary
Turn On or Repurpose City
Hall Fountains
This scope of work is included as part of the Government Center Rehabilitation Capital Improvement Project, BD-01 (22-23).

Aesthetic Treatment of
Clock Tower and City
Hall/Fire Station Metal Trim
May include power washing and/or paint. Portions of this project may be added to scope of work of Government
Center Rehabilitation Capital Improvement Project BD-01 (22-23), or considered by Building Maintenance Division for maintenance projects.

Bricks at Center Park Lane
Intersection
This scope is included in the pavement rehabilitation CIP 301-703 (22-23).

Fully Accessible
Playgrounds
This scope is included in the Boothbay Park Renovation
CIP PK-05 (24-25).

Appearance and Condition
of Traffic Signal Housings
and Regulatory and
Notification Signs
Staff will review existing infrastructure and will clean, repair or replace as needed. This project has not been
specifically programmed but will be considered for
inclusion in upcoming CIP 301-698 and/or maintenance
projects. As part of CIP 301-698 Traffic Signal Systems Upgrade Project, the following components of the City’s Traffic Signal System network will be
upgraded: Communications network, field hardware
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(Signal heads replacement, Accessible Pedestrian Signals replacement, Traffic Signal Cabinets upgrades and
retrofits onto existing cabinet foundations); Traffic Signals Controllers replacement; and Central Computer System
Upgrade.

Table 2: Maintenance-Related Recommendations
Subcommittee
Maintenance
Recommendation
Implementation Summary
Ensure traffic sign
compliance with reflectivity
standards per the Manual
on Uniform Traffic Control
Devices (MUTCD) issued
by the Federal Highway
Administration
Public Works Maintenance will continue to monitor and
evaluate the City’s existing traffic sign inventory and replace signage as necessary. Staff will also evaluate the need for consultant support for this program and will
prioritize inspection as a project on the summer intern workplan.

Standardize light pole
colors and replace poles
with rusted appearance
This project has not been programmed and color
standardization will need to be evaluated.

Standardize bench types
within same City park
Could be incorporated into future park renovation projects and/or referred to Parks Division for evaluation during regular maintenance projects.

Remove unnecessary red
curbs
Staff will manage the consideration of identified areas through the Traffic Review Committee process.

Table 3: Recommendations for Further Discussion
Subcommittee Program
Recommendation
Implementation Summary
Maximize Use of Banner
Poles
Staff will schedule a future review of the Street Banner Program and guidelines with the Community Beautification Subcommittee.

Design and Construct New
City Entry Landmarks
Staff will prepare next steps analysis based on further conversation with the Community Beautification
Subcommittee.

Improve SR 92 Overpasses
and Off-ramps
Staff will discuss with Caltrans whether themed fencing, stamped concrete facing, general maintenance and visual condition can be performed. If so, this will be considered for a future Capital Improvement Project in FY 2023-2024 or beyond.

FISCAL IMPACT
There is no fiscal impact to receive this report. The fiscal impact of each individual recommendation will be brought to the City Council as part of future budget proposals and/or as part of future Capital Improvement Projects. 336

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREAS
This item supports the "Facilities and Infrastructure" Value/Priority Area which identifies the importance of maintaining a standard of excellence with regards to infrastructure to preserve and enhance quality of life for future generations, and the "Smart Planning, Development, and the Local Economy" Value/Priority Area, which emphasizes the need to create a long-term vision that protects, maintains, and enhances our community character through thoughtful planning, and the "Innovation and Sustainability" Value/Priority Area, which encourages employing modern solutions to current day problems. 337
DATE: March 28, 2022

TO: Mayor and Members of the City Council

VIA: Kevin Miller, Interim City Manager

FROM: Jennifer Phan, Interim Deputy City Manager
Julie Paping, Interim Principal Management Analyst

SUBJECT: COMMUNITY BENEFITS FUND

RECOMMENDATION

It is recommended that the City Council, by Minute Order, provide City staff direction regarding the uses of Community Benefits Fund money, including direction on appropriation of funding for the FY 2022-2023 budget and focus areas for consideration of Community Benefits Fund use.

EXECUTIVE SUMMARY
The Community Benefits Fund will have approximately $1.21 million available on June 30, 2022. Staff has identified projects appropriate for use of Community Benefits Fund money to be completed in FY 2022-2023 and is requesting City Council input on the appropriation of $520,000 from the Community Benefits Fund to be included in the FY 2022-2023 budget. Staff will continue to explore initiatives related to land use, traffic congestion and transportation alternatives, economic development, environmental sustainability, and community beautification, and will bring requests for appropriation of funding from the Community Benefits Fund as additional projects are identified.
338

BACKGROUND

On October 19, 2015, the City Council approved a Development Agreement between the City of Foster City (City) and BMR-Lincoln Centre LP (BMR), which obligated BMR to make a Community Benefits Program payment of $1.85 million to the City. The $1.85 million Community Benefits Program payment was used to establish the Community Benefits Fund.

Since 2015, funding has been added to the Community Benefits Fund from various sources totaling $2,635,685:

BMR Community Benefits Program Payment - $1,850,000
San Mateo County Measure K - $15,000
CARES Act Grant - $407,863
Interest Allocation - $134,105
Gilead Small Business Resiliency Grant - $100,000
Gilead Non-Profit Funding Donation - $57,500
Miscellaneous (Summer Days Booth Fees, Event Sales, Sponsorships, etc.) - $71,217

On October 17, 2016, the City Council considered various uses for the Community Benefits funds, including initiatives under the following priority focus areas: Land Use, Traffic Congestion and Transportation Alternatives, Economic Development, and Environmental Sustainability. However, at the time, specific initiatives and activities were not identified, and the funds have been used at the City's discretion.

Some notable initiatives or activities paid for using the Community Benefits Fund are the Stamp Me program, the City’s 50th birthday celebration, COVID- 19 small business grants, special events fees study, economic development consulting (Good City), legislative advocacy and grant writing services (RPPG), and the commercial façade improvement grant for Beach Park Plaza.

As of June 30, 2021, there was a project fund balance of $1,450,210 for the Community Benefits Fund. $202,116.56 has been spent in FY 2021-2022 as of March 21, and approximately $35,000 will be spent for the remainder of the current fiscal year towards existing contracts. This leaves an approximate remaining fund balance of $1.21 million.

339

ANALYSIS

There will be approximately $1.21 million available in the Community Benefit Fund on June 30, 2022.

Staff has identified the following projects for funding from the Community Benefits Fund to be included in the FY 2022-2023 budget for a total of $520,000:
$130,000 – Legislative Advocacy and Grant Writing Services (includes existing RPPG contract)
$130,000 – Economic Development Services (includes existing Good City contract)
$10,000 – Donations/Sponsorships for Various Community Groups (e.g. contributions towards fundraising events for local entities, upon request) $250,000 – New Foster City Entry Monuments (This item is noted as a project for consideration/further discussion by the Community Beautification Subcommittee, and the amount requested is based on preliminary cost estimates.)
Staff will continue to explore initiatives in the focus areas previously presented to City Council, including Land Use, Traffic Congestion and Transportation Alternatives, Economic Development, and Environmental Sustainability. Staff has added Community Beautification Projects as an additional focus area and believe it is appropriate for consideration of funding using the Community Benefit Fund. As additional projects are identified in these focus areas, staff will return to City Council for approval to use the Community Benefits Fund.

Staff is seeking:

1. City Council input on an appropriation of $520,000 from the Community Benefits Fund to be included in the FY 2022-2023 budget for the projects listed above;

2. Input on whether the City Council would like to include additional funding from the Community Benefits fund in the FY 2022-2023 budget for specific projects to be identified by City Council; and

3. City Council feedback on the focus areas identified above. 340

FISCAL IMPACT

If approved by City Council, as recommended by staff, $520,000 will be appropriated from the Community Benefits Fund for FY 2022-2023 leaving the Community Benefits Fund with a remaining balance of approximately $690,000.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREAS
This item is in alignment with the City Council's Vision of enhancing “our quality of place for current and future generations” as the Community Benefits Fund is used towards a variety of City Council initiatives directly benefitting the Foster City community.
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Foster City City CouncilMarch 28, 2022

Foster City City Council
March 28, 2022