CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
SPECIAL MEETING OF MARCH 28, 2022
MINUTES
CALL TO ORDER OF CITY COUNCIL/EMID BOARD OF DIRECTORS
The duly called and noticed special meeting of the City Council of the City of Foster City (City), sitting as said Council and as ex officio the Board of Directors of the Estero Municipal Improvement District (EMID) of March 28, 2022 was called to order at 6:30 p.m. by Mayor/President Awasthi.
Pursuant to Governor Newsom’s Executive Order N-29-20, as amended through Order N- 08-21, the meeting was held as a hybrid meeting.
ROLL CALL
The Communications Director/City Clerk/District Secretary called the roll:
PRESENT: Councilmembers/ex officio EMID Directors Jon Froomin, Sanjay Gehani, Sam Hindi, Patrick Sullivan, and Mayor/President Richa Awasthi.
ABSENT: None.
STAFF PRESENT: Kevin Miller, Interim City/District Manager, Benjamin Stock, City Attorney/District Legal Counsel; Jennifer Phan, Interim Deputy City Manager; Edmund Suen, Finance Director; Marlene Subhashini, Community Development Director; Maria Saguisag-Sid, Human Resources Director; Tracy Avelar, Police Chief; Robert Marshall, Fire Marshal; Rob Lasky, IT Manager; Marty Cooper, Chief Building Inspector; Laura Galli, Engineering Manager; Tiffany Oren, Recreation Manager; Yelena Cappello, Deputy City Clerk; Julie Paping, Interim Principal Management Analyst; ‘Andra Lorenz, Senior Management Analyst; Shuli Chen, Video Technician and Priscilla Schaus, Communications Director/City Clerk/District Secretary.
PUBLIC
Evan Adams addressed the City Council via email.
STUDY SESSION
Mayor/President Awasthi recessed the meeting into Study Session for the following:
1. Policy Direction Regarding Preparation of Budget and Five-Year Financial Plan
2. Capital Improvement Funds
a. Five-Year Capital Improvement Program - FY 2022-2023 to FY 2026-2027 b. Long-Term Capital Improvement Project Funding - City Capital Investment Fund - FY 2022-2023 to FY 2036-2037
c. Long-Term Capital Improvement Project Funding - Water and Wastewater Enterprise Funds - FY 2022-2023 to FY 2036-2037
3. Enterprise Funds
a. Review of Projected Water Rates for FY 2022-2023; Policy Direction for Rate Notification Under Proposition 218
b. Review of Projected Wastewater Rates for FY 2022-2023 to FY 2026-2027; Policy Direction for Rate Notification Under Proposition 218
4. Internal Service Funds
a. Internal Service Funds Summary
b. Vehicle Replacement Fund
c. Equipment Replacement Fund
d. Self-Insurance Fund
e. Information Technology Fund
f. Building Maintenance Fund
g. Compensated Absences
h. Longevity Recognition Benefits Plan and Public Employees' Medical and Hospital Care Act (PEMHCA) Benefits Plan Internal Service Funds
5. Updates to Master Fees and Service Charges Schedule for FY 2022-2023
6. Special Reports
a. Project Recommendations from the Community Beautification Subcommittee
b. Community Benefits Fund
Motion by Councilmember/Director Gehani, seconded by Councilmember/Director Hindi, and carried unanimously, 5-0-0, Minute Order No. 1849 was adopted as follows:
1. Proceed to include the proposed Five-Year Capital Improvement Program – FY 2022-2023 to FY 2026-2027 in the FY 2022-2023 budget as presented, adjusted, and recommended;
2. Proceed with the Long-Term Capital Improvement Projects Program and Funding Plan - City Capital Investment Fund - FY 2022-2023 to FY 2036-2037 as presented; but maintain a $10 million placeholder in the City Capital Investment Fund/CIP Fund Balance for Levee CIP project cost overrun contingency;
3. Proceed with the Long-Term Capital Improvement Projects Program and Funding Plan - Water and Wastewater Enterprise Funds - FY 2022-2023 to FY 2036-2037 as presented;
4. Proceed with the water rate adoption that reflect increases of 5.0% for fixed charges and 3% for variable charges for residential, irrigation and fire line customers.
Proceed with distribution of Proposition 218 notice based on the Board of Directors’ direction regarding water rates;
5. Proceed with continuing the rolling 5-year wastewater rate increases, including the previously approved increases of 14.25% per year from FY 2021-2022 through FY 2022-2023 and 10.00% for FY 2023-2024, and adding an increase of 2.0% for FY 2024-2025. Proceed with distribution of Proposition 218 notice based on the Board of Directors’ direction regarding an informational reminder that there is a 14.25% wastewater rates increase for FY 2022-2023;
6. Proceed with preparing the Vehicle Replacement Fund budget based on the recommendations and allocations contained in the staff report;
7. Proceed with preparing the Equipment Replacement Fund budget based on the recommendations and allocations contained in the staff report;
8. Proceed with preparing the Self Insurance Fund budget based on the recommendations and allocations contained in the staff report;
9. Proceed with preparing the Information Technology Fund budget based on the recommendations and allocations contained in the staff report;
10. Proceed with preparing the Building Maintenance Fund budget based on the recommendations and allocations contained in the staff report;
11. Proceed with preparing the Compensated Absences Fund based on the recommendations and allocations contained in the staff report and proceed to evaluate IRC Section 115 irrevocable trust options;
12. Proceed with preparing the Longevity Recognition Benefits Plan and Public Employees’ Medical and Hospital Care Act (PEMHCA) Benefits Plan based on the recommendations and allocations contained in the staff report and proceed to evaluate IRC Section 115 irrevocable trust options;
13. Receive and accept the report on Master Fees and Service Charges Schedule as part of the FY 2022-2023 budget and proceed with the 4% increase in most fees as part of cost recovery for increases in personnel costs and services and supplies costs that support the provision of services and proceed with adjustments and amendments contained in the staff report; and
14. Proceed with appropriating $520,000 from the Community Benefits Fund to be included in the FY 2022-2023 budget based on the recommendations and allocations contained in the staff report.
Meeting recessed into study session at 6:32 p.m. and reconvened at 8:50 p.m.
CLOSED SESSION
Mayor/President Awasthi recessed the meeting into Closed Session for:
1. Public Employee Appointment (Government Code §54957) Title: City/District Manager;
2. Conference with Labor Negotiator (Government Code §54957.6) Agency Designated Representative: Mayor/President
Unrepresented Employee: City/District Manager; and
3. Report Out from Closed Session.
Meeting recessed into closed session at 8:50 p.m. and reconvened at 9:05 p.m.
City Attorney/District Legal Counsel Stock reported that the City Council met in closed session and had two reportable actions:
1. The City Council/EMID Board of Directors appointed Finance Director Suen as Interim City/District Manager, 5-0-0; and
2. The City Council/EMID Board of Directors requested for City Attorney/District Legal Counsel Stock to prepare an employment agreement for review at the April 4, 2022 City Council meeting, 5-0-0.
ADJOURNMENT
Hearing no objection from the City Council/EMID Board, Mayor/President Awasthi adjourned the meeting. Meeting adjourned at 9:05 p.m.
From: Evan Adams
To: publiccomment-parksandrec; Foster City Public Comment Cc: [email protected]; Yelena Cappello; Priscilla Schaus; Laurie Rith; Rob Lasky; Aaron Siu; Austin Walsh
Subject: CIP Funding Agenda Items
Date: Friday, March 25, 2022 12:38:50 PM
Attachments: image.png
Hi Council & Parks and Rec Committee.
I'm sending this to two public comment emails because I think it will benefit both of your groups. For your quick reference I think the 5 year CIP plan page to look at is page 89 of the council's packet.
Firstly, I'm very concerned about the costs of any CIP project with the new hard hitting inflation. We have lived for a few decades without any real inflation and planning for inflation is important. I received notice today that the glue manufacturer for turf fields is raising costs by 20%. Inflation numbers in the CIP of 3% 6% 9% 12%. (ref PK-1, pg 28/46, Sea Cloud Park S4 Synthetic Resurfacing) seem very rounded off to me. Material costs and labor are both rising FAR faster than 3% per year now and it is time to start planning for this higher inflation.
Secondly, part of good CIP planning is considering the real costs of replacement of goods. I came across these bid results for some artificial turf fields that just were awarded. Torrance California. Prevailing wage in that part of the state is significantly lower than our area. So these are probably very low numbers in comparison to what we will see in Foster City.
These Torrance fields have the following stats:
443'3" x 360'8" = 160,000sf = 3.67 acres
Winning Bid: $1120750 = $305,381 per acre
I am unsure looking at your CIP planning the area being planned but it seems the numbers are very round numbers. For example, page 28/46 for Sea Cloud, it might help to have a bit more info on the area of the projects. These are large projects and large area. If you publish this info early you will get a more competitive process when it comes time to do the work.
Thirdly, over time artificial turf fields do compress. This is noticed in both increased ball speed and in decreased shock absorption. I had asked the prior Parks and Rec Director to please remember to monitor this shock absorption change as it is a safety issue. Since her departure I do not know if this has been done. I have not seen it reported. I think this compression and change in performance should be included in annual reports of the fields. It will help show how long you can push out replacement.
Thank you for your service to our community.
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Evan Adams
Foster City CA