CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF GOVERNMENT CODE SECTION 54953 (AS AMENDED BY AB 361) WHICH AUTHORIZES TELECONFERENCED MEETINGS UNDER THE BROWN ACT DURING CERTAIN PROCLAIMED STATES OF EMERGENCY. THE GOVERNOR OF CALIFORNIA PROCLAIMED A STATE OF EMERGENCY RELATED TO COVID-19 ON MARCH 4, 2020. THIS TELEC ONFERENCED MEETING IS NECESSARY SO THAT THE CITY CAN CONDUCT ESSENTIAL BUSINESS AND IS PERMITTED UNDER GOVE RNMENT CODE 54953 IN ORDER TO PROTECT PUBLIC HEALTH AND SAFETY OF ATTENDEES. MEMBERS OF THE PUBLIC
THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY
JOINING THE ZOOM MEETING
HTTPS://FOSTERCITY-ORG.ZOOM.US/J/86082812229 PUBLIC
COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.
Consistent with Government Code Section 54953, this City/District Meeting will be held via teleconference in addition to in person. City Councilmembers/District Board and staff will attend in person or via teleconference.
To maximize public safety while still maintaining transparency and public access, members of the public can observe the meeting from home or attend the meeting in person. Below is information on how the public may observe and participate in the meeting.
To Attend the Meeting in Person:
• Location: 620 Foster City Blvd, Foster City, California, 94404
To Provide Public Comment in Person:
• Members of the public wishing to speak will be asked to fill out a Request to Speak Form. Forms will be accepted until the staff presentation on an agenda item ends, or until the public comment period on non- agenda items is closed. For special meetings, public comment is limited to item(s) on the agenda only.
To Observe the Meeting via Teleconference/Video Conference:
• To access the meeting by computer / smartphone, go to:
https://fostercity-org.zoom.us/j/86082812229
• To dial-in via phone:
1- 669-900-6833 or
1-408-638-0968
And enter Webinar ID: 860 8281 2229
To Participate in the Meeting by Providing Public Comment via Teleconference/Video Conference:
• During the Meeting: Live verbal public comments may be made by members of the public joining the meeting via Zoom. Zoom access information is provided above. Use the “raise hand” feature (for those joining by phone, press *9 to “raise hand”) during the public comment period for the agenda item you wish to address. The Zoom Host will call on people to speak by name provided or last 4 digits of phone number for dial-in attendees. Please clearly state your full name for the record at the start of your public comment.
Before the Meeting: Written public comments for the record may be submitted in advance by 4:00 p.m. the day of the meeting by email to: [email protected] and will be made part of the written
record but will not be read verbally at the meeting. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public” in the Subject Line for items not on the agenda
• Include the submitter’s full name (Recommended but not required) 1 Written public comments received by 4:00 p.m. the day of the meeting will be provided in their entirety to the City Council prior to the meeting and will be made part of the written record but will not be read verbally at the meeting. Written public comments will be posted to the City’s website for review prior to the meeting.
AGENDA
Monday, May 2, 2022 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF DIRECTORS
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Councilmembers/ex officio EMID Directors Jon Froomin, Sanjay Gehani, Sam Hindi, Patrick Sullivan, and Mayor/President Richa Awasthi
4. SPECIAL PRESENTATIONS
4.1. A Proclamation Recognizing May 2022 as "Asian American and Pacific Islander Heritage Month"
4.2. A Proclamation Recognizing May 2022 as "Jewish American Heritage Month"
4.3. A Proclamation Honoring Rick Wykoff for His Service on the Planning Commission
5. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda. Information may be received, placed on a future agenda, or referred to the appropriate City staff. FCMC 2.08.240 Addressing the Council. "...Each person desiring to address the Council shall step up to the public rostrum after being recognized to speak by the presiding officer, shall state his/her name and address for the record, state the subject he/she wishes to discuss, state who he/she is representing if he/she represents an organization or other persons and, unless further time is granted by majority vote of the Council, shall limit his/her remarks to three minutes. The City Council may vary the time limit for any speaker, if it deems this necessary."
Speakers may join the Zoom meeting via the meeting link and using the “raise hand” feature and the Zoom host will call on people.
2 6. CITY/EMID CONSENT CALENDAR
All matters listed under Consent Calendar are considered to be routine by the City Council/EMID Board of Directors and will be enacted by one motion unless removed by a member of the Council/Board, staff, or public. There will be no separate discussion on thes
e items unless a citizen or a Council/Board member so
requests. If discussion is required, that item will be removed from the Consent Calendar and will be considered separately after approval of the remaining items on the Consent Calendar. Vote may be by roll call.
6.1. City/EMID Minutes
6.1.1. City/EMID Regular Meeting of April 18, 2022
6.1.2. City Council and Planning Commission Joint Special Meeting of April 21, 2022
6.2. City/EMID Ordinances for Adoption (First City Ordinance Number to be used tonight is 646)
6.2.1. An Ordinance of the City of Foster City Regarding Police Department Acquisition and Use of Military Equipment Pursuant to Assembly Bill 481 and Government Code Section 7070 Et Seq. and Approving the Military Equipment Use Policy (First Reading April 18, 2022) a) Adopt Ordinance
6.3. City/EMID Resolutions for Adoption (First City Resolution Number to be used tonight is 2022-43 and EMID Resolution Number to be used tonight is 3646)
6.3.1. A Resolution of the City Council of the City of Foster City Authorizing the Award of Construction Contract to Columbia Electric, Inc. In the Amount of $2,831,134.25 for the New Traffic Signals at Various Locations Project (CIP 301-681); and an Additional Appropriation in the Amount of $356,471 to CIP 301-681
a) Staff Report
b) Adopt Resolution
6.3.2. A Resolution of the City Council of the City of Foster City Authorizing the Mayor to Sign a School Crossing Guard Agreement for the 2022- 2023 School Year
a) Staff Report
b) Adopt Resolution
3 6.3.3. A Resolution of the City Council of the City of Foster City Amending the Policy Statement of the Parks and Recreation Committee to Change the Meeting Location from the Sunfish Room, Foster City Recreation Center, 650 Shell Boulevard to the Conference Room, Council Chambers, 620 Foster City Boulevard
a) Staff Report
b) Adopt Resolution
7. NEW BUSINESS
7.1. Consideration of Establishing a Citizens Sustainability Advisory Committee a) Staff Report
b) Action - A Resolution of the City Council of the City of Foster City Establishing the Citizens Sustainability Advisory Committee c) Action - By Minute Order, Appoint a Council Liaison and Update Council Liaisons List
8. RESOLUTIONS FOR ADOPTION
8.1. A Resolution of the City Council of the City of Foster City Adopting a Proclamations and Certificates Policy
a) Staff Report
b) Action - Adopt Resolution
9. COMMUNICATIONS
9.1. City/District Warrants of Demands were Processed and Issued on April 14, 2022, and ACH were Processed on April 14, 2022
a) Information Item Only
b) No Action Required
10. CITY/DISTRICT MANAGER REPORTS, COUNCIL/BOARD STATEMENTS AND
REQUESTS, AND COUNCIL LIAISON REPORTS
City/District Manager and Council/EMID Board Members report on their various assignments and liaison roles and Council/EMID Board requests for scheduling future items.
11. CLOSED SESSION
11.1. Public Employee Appointment (Government Code §54957) Title: City/District Manager
4 11.2. Report Out from Closed Session
12. ADJOURNMENT
The public is invited to attend.
Any attendee wishing special accommodations at the meeting should contact the City Clerk’s Department at (650) 286-3250 at least 48 hours in advance of the meeting.
Any writings or documents provided to a majority of the City Council or EMID Board regarding any item on this agenda after the agenda packet was distributed will be made available for public inspection in the City Clerk Department at City Hall located at 610 Foster City Boulevard during normal business hours and at the meeting.
City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:
LIVE every 1st and 3rd Monday of the month
REPLAY next day at 1:00 pm (that week only)
REPLAY Saturday at 5:00 pm (only on Saturday the week the actual meeting occurs)
City Council meetings on https://www.fostercity.org/community/page/fctv-live-stream :
STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings on-demand:
https://www.fostercity.org/agendasandminutes
5 Proclamation
of the City of Foster City, California
Recognizing May 2022 as
Asian American and Pacific Islander (AAPI) Heritage Month
WHEREAS, Asian American and Pacific Islander (AAPI) Heritage Month is an annual celebration that recognizes the historical and cultural contributions of individuals and groups of Asian and Pacific Islander descent to the United States; and
WHEREAS, according to the Federal Asian Pacific American Council (FAPAC), the theme for AAPI Heritage Month this year is “Advancing Leaders through Collaboration.” The FAPAC encourages local and national governments to prioritize collaboration, development, diversity, transparency, and inclusion through leadership training of AAPI people; and
WHEREAS, in 1978, the U.S. Congress recognize d Asian/Pacific American Heritage Week. In 1990, Congress passed a law expanding the observance to a month for that year . In 1992, Congress passed a law annually designating May as Asian/Pacific American Heritage Month. In 2009, President Barack Obama expanded the Asian/Pacific American commemoration to include Pacific Islanders and issued his proclamation in honor of AAPI Heritage Month; and
WHEREAS, the month of May was selected for AAPI Heritage Month to commemorate the immigration of the first Japanese to the United States on May 7, 1843, and to mark the anniversary of the completion of the transcontinental railroad on May 10, 1869, with substantial contributions from Chinese immigrants; and
WHEREAS, according to US Census 2018 and 2019 estimates, some 30 percent of San Mateo County’s 766,570 residents are of Asian heritage, compared with 15.3 percent for all of California. Additionally the 2020 US Census data showed that 50.6 percent of Foster City’s residents are of Asian heritage; and
WHEREAS, today, AAPI are the fastest growing racial group in the United States; and
WHEREAS, AAPI have contributed significantly to many facets of American culture and society, including science and medicine, literature and art, sports and recreation, government and politics, and activism and law.
NOW, THEREFORE, I, RICHA AWASTHI, MAYOR OF THE CITY OF FOSTER CITY, ON BEHALF OF THE CITY COUNCIL, recognize May 2022 as Asian American and Pacific Islander (AAPI) Heritage Month and encourage everyone to celebrate the cultural traditions, ancestry, native languages, and unique experience represented by AAPI both across our country and in Foster City.
IN WITNESS WHEREOF, I have hereunto set my hand
and have caused the official seal of the City of Foster City to be affixed this 2nd day of May, two thousand
twenty-two, A.D.
RICHA AWASTHI, MAYOR
6 Proclamation
of the City of Foster City, California
Recognizing May 2022 as Jewish American Heritage Month
WHEREAS, Jewish Americans have been an important part of the American story and have greatly contributed to all areas of American life and culture since our nation’s earliest days; and
WHEREAS, on April 20, 2006, the Federal Government proclaimed May as Jewish American Heritage Month, stating, “As a nation of immigrants, the United States is better and stronger because Jewish people from all over the world have chosen to become American citizens,” and, since then, proclamations in support of Jewish American Heritage Month have been made by Presidents of the United States annually; and
WHEREAS, generations of Jews have fled to the United States in search of a better life for themselves and their families, and these immigrants made invaluable contributions in support of equality and civil rights through their leadership and achievements; and
WHEREAS, Jewish Americans connect to their Jewish identity in a variety of ways, such as culturally, ethnically, religiously and by following Jewish ethics and values; and
WHEREAS Jewish Americans are racially, ethnically, socially, politically and economically diverse, with approximately 12-15 percent of Jews in the United States being individuals of color, and in the Bay Area around 25 percent of Bay Area Jewish households include a person of color, and this increases to nearly 40 percent of households if the head of the household is younger than 35; and
WHEREAS, in recent years, Jewish Americans have increasingly experienced antisemitism, including but not limited to physical attacks, vandalism, verbal and physical harassment, and hateful comments posted on social media, and Foster City shares an obligation to stand with the Jewish American community against hatred or bigotry; and
WHEREAS, there is a need for education and policies that are culturally competent when describing, discussing, or addressing the impacts of being Jewish in all aspects of American society, including discourse and policy; and
WHEREAS, we recognize Jewish American commitment to civic engagement and how Foster City has been enriched by local Jewish institutions and synagogues such as Peninsula Sinai Congregation, Ronald C.
Wornick Jewish Day School and the Peninsula Jewish Community Center.
NOW, THEREFORE, I RICHA AWASTHI, MAYOR OF THE CITY OF FOSTER CITY, ON BEHALF OF THE CITY OF FOSTER CITY do hereby recognize May 2022 as Jewish American Heritage Month and encourage all citizens to celebrate the rich and diverse heritage of the Jewish American community, including those who live, work and play in Foster City.
IN WITNESS WHEREOF, I have hereunto set my
hand and have caused the official seal of the City
of Foster City to be affixed this 2nd day of May ,
two thousand and twenty-two A.D.
MAYOR RICHA AWASTHI
7 Proclamation
of the City of Foster City, California
HONORING RICK WYKOFF
FOR HIS SERVICE ON THE PLANNING COMMISSION
WHEREAS, RICK WYKOFF holds the unique distinction of serving as City Manager, Mayor, Councilmember, and as a Planning Commissioner for the City of Foster City; and
WHEREAS, RICK was the City/District Manager of the City of Foster City/Estero Municipal Improvement District for 17 years (1977-1994) and his fairness, objectivity, and leadership is held in the highest regard by current Councilmembers, past Councilmembers, staff, colleagues and the community; and
WHEREAS, RICK was an executive director to the Redevelopment Agency, served on the City Council for 10 years (2001-2011), was appointed as the Foster City Representative on the Board of Trustees of the San Mateo County Mosquito and Vector Control District for several terms (2011-2019), and joined the Rotary Club of Foster City in 1983 and was elected President in 1996; and
WHEREAS, RICK was inducted into the Foster City’s Community Wall of Fame in 2002 in recognition of his outstanding contributions and dedication to the City of Foster City; and
WHEREAS, RICK has also served on the B oards of Directors of numerous organizations including the Industrial Emergency Council, Association of Bay Area Governments Plan Corp., Bay Area Water Supply and Conservation Agency, and San Mateo County Advance Life Support Joint Powers Authority. Additionally, he has 30 years of experience as a volunteer firefighter; and
WHEREAS, RICK was appointed to the Planning Commission on June 1, 2014 and was subsequently reappointed on June 4, 2018; and
WHEREAS, many significant projects and critical policy initiatives were achieved during RICK’s 8- year tenure on the Planning Commission, driven by his dedication to public service, thorough understanding of the Foster City General Plan and the community, and comprehensive, thoughtful recommendations.
NOW, THEREFORE, I, RICHA AWASTHI, MAYOR OF THE CITY OF FOSTER CITY , ON BEHALF OF THE CITY COUNCIL, do hereby honor RICK WYKOFF on his exemplary service and 40 years of commitment to the City of Foster City and offer sincere appreciation for his 8 years of service and outstanding performance of duty on the Planning Commission.
IN WITNESS WHEREOF, I have hereunto set my
hand and have caused the official seal of the City
of Foster City to be affixed this 2nd day of May ,
two thousand and twenty-two, A.D.
MAYOR RICHA AWASTHI
8 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
REGULAR MEETING OF APRIL 18, 2022
MINUTES
CALL TO ORDER OF CITY COUNCIL/EMID BOARD OF DIRECTORS
The Regular Meeting of April 18, 2022 of the City Council of the City of Foster City, sitting as said Council and as ex officio the Board of Directors of the Estero Municipal Improvement District (EMID), was called to order at 6:31 p.m. by Mayor/President Richa Awasthi.
Pursuant to Governor Newsom’s Executive Order N-29-20, as amended through Order N-08-21, the meeting was held as a hybrid meeting.
ROLL CALL
The Deputy City Clerk/Deputy Recording Secretary called the roll:
PRESENT: Councilmembers/ex officio Directors Jon Froomin, Sanjay Gehani, Sam Hindi, Patrick Sullivan, and Mayor/President Richa Awasthi.
ABSENT: None.
STAFF PRESENT: Edmund Suen, Interim City/District Manager and Finance Director; Benjamin Stock, City Attorney/District Legal Counsel; Jennifer Phan, Interim Deputy City Manager; Marlene Subhashini, Community Development Director; Maria Saguisag-Sid, Human Resources Director; Tracy Avelar, Police Chief; Louis Sun, Public Works Director; Rob Lasky, IT Manager; Mark Lee, Police Lieutenant; Laura Galli, Engineering Manager; Leslie Carmichael, Consulting Planner; Vanessa Brannon, Management Analyst; Shuli Chen, Video
Technician and Yelena Cappello, Deputy City Clerk/Deputy Recording Secretary.
SPECIAL PRESENTATIONS
PROCLAMATION RECOGNIZING APRIL 2022 AS ARAB AMERICAN HERITAGE MONTH.
Councilmember Hindi presented the proclamation recognizing April 2022 as Arab American Heritage Month to Mr. Salah Al Bakri.
PRESENTATION FROM ONESHORELINE, SAN MATEO COUNTY FLOOD AND SEA LEVEL RISE RESILIENCY DISTRICT.
9 Dave Pine and Len Materman gave a presentation regarding OneShoreline, San Mateo County Flood and Sea Level Rise Resiliency District.
PUBLIC
Steve Okamoto addressed the City Council in person regarding the Sister City Committee.
CONSENT CALENDAR
Chim Chune Ko, 913 Catamaran Street, addressed the City Council via email regarding “A Resolution of the City Council of the City of Foster City Approving the Plans and Specifications and Authorizing the Call for Bids for the Street Rehabilitation Project Fiscal Year 2020-2021 (CIP 301-697)”
Motion by Councilmember/Director Gehani, seconded by Councilmember/Director Sullivan, and carried unanimously by roll call vote, 5-0-0, approving the following items on the City/District Consent Calendar:
City/EMID Consent Calendar
1. Minutes of Special Meeting of March 28, 2022;
2. Minutes of Regular Meeting of April 4, 2022;
3. City Resolution No. 2022-37, “A Resolution of the City Council of the City of Foster City Approving the Plans and Specifications and Authorizing the Call for Bids for the Street Rehabilitation Project Fiscal Year 2020-2021 (CIP 301-697);”
4. City Resolution No. 2022-38, “A Resolution of the City Council of the City of Foster City Adopting a List of Projects for Fiscal Year 2022-2023 Funded by SB 1: the Road Repair and Accountability Act of 2017;”
5. City Resolution No. 2022-39, “A Resolution of the City Council of the City of Foster City Extending the Proclamation of the Existence of a Local Emergency Caused by the Threat of the Novel Covid-19 Virus, and Proclaiming the Continuing Need for the City Council, Planning Commission and Committees to Meet by Teleconference and Allowing for Increased Meeting Accessibility via in Person and Teleconference Meeting Participation;” and
6. EMID Resolution No. 3644, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Proclaiming the Continuing Need for the Estero Municipal Improvement District Board of Directors, Planning Commission, and Committees to Meet by Teleconference and Allowing for Increased Meeting Accessibility via in Person and Teleconference Meeting Participation.”
PUBLIC HEARING
PROPOSED REVISIONS TO THE CITY/DISTRICT MASTER FEES AND SERVICE CHARGES SCHEDULE FOR FISCAL YEAR 2022-2023.CITY RESOLUTION NO. 2022-
40. EMID RESOLUTION NO. 3645.
10 Mayor Awasthi opened a public hearing to hear and consider public comments regarding proposed revisions to the City/District Master Fees and Service Charges Schedule for Fiscal Year 2022-2023.
Interim City/District Manager and Finance Director Suen presented the staff report.
Without objection from the City Council/EMID Board of Directors, Mayor/President Awasthi closed the public hearing.
Discussion ensued.
Motion by Councilmember/Director Gehani, seconded by Councilmember/Director Hindi, and carried unanimously by roll call vote, 5-0-0, to adopt City Resolution No. 2022-39, “A Resolution of the City Council of the City of Foster City Amending the Master Fees and Services Charges Schedule for FY 2022-2023” and EMID Resolution No. 3645, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Amending the Master Fees and Services Charges Schedule for FY 2022-2023.”
REPORTS
LEVEE PROTECTION PLANNING & IMPROVEMENTS PROJECT (CIP 327-657) MONTHLY UPDATE. MINUTE ORDER NO. 1852.
Public Works Director Sun presented the staff report.
Discussion ensued.
Motion by Councilmember Sullivan, seconded by Councilmember Hindi, and carried unanimously by roll call vote, 5-0-0, adopting Minute Order No. 1852, receiving and accepting the Levee Protection Planning & Improvements Project (CIP 327-657) Monthly Update.
ORDINANCES FOR INTRODUCTION
POLICE DEPARTMENT ACQUISITION AND USE OF MILITARY EQUIPMENT PURSUANT TO ASSEMBLY BILL 481 AND GOVERNMENT CODE SECTION 7070 ET SEQ. AND APPROVING THE MILITARY EQUIPMENT USE POLICY.
Police Chief Avelar presented the staff report.
Discussion ensued.
Motion by Councilmember Gehani, seconded by Councilmember Sullivan, and carried unanimously by roll call vote, 5-0-0, to introduce “An Ordinance of the City of Foster City Regarding Police Department Acquisition and Use of Military Equipment Pursuant to 11 Assembly Bill 481 and Government Code Section 7070 Et Seq. and Approving the Military Equipment Use Policy” by title and waive further reading.
Motion by Councilmember Gehani, seconded by Councilmember Sullivan, and carried unanimously by roll call vote, 5-0-0, to pass “An Ordinance of the City of Foster City Regarding Police Department Acquisition and Use of Military Equipment Pursuant to Assembly Bill 481 and Government Code Section 7070 Et Seq. and Approving the Military Equipment Use Policy” to second reading.
RESOLUTIONS FOR ADOPTION
ISSUANCE OF A REQUEST FOR PROPOSALS FOR A CLIMATE ACTION PLAN (CAP)
OUTREACH SERVICES AND CEQA REVIEW FOR THE FINAL DRAFT OF THE CLIMATE ACTION PLAN. CITY RESOLUTION NO. 2022-41.
Management Analyst Brannon presented the staff report.
Discussion ensued.
Chim Chune Ko, 913 Catamaran Street, addressed the City Council via email.
Motion by Councilmember Hindi, seconded by Councilmember Gehani, and carried unanimously by roll call vote, 5-0-0, adopting City Resolution No. 2022-41, “A Resolution of the City Council of the City of Foster City Approving the Issuance of a Request for Proposals for a Climate Action Plan (CAP) Outreach Services and CEQA Review for the Final Draft of the Climate Action Plan.”
OPERATIONAL ASPECTS OF THE WORKFORCE HOUSING PROJECT AND
APPROVING AMENDED REVENUES AND EXPENDITURES BUDGET FOR THE REMAINDER OF FY 2021-2022 FOR THE WORKFORCE HOUSING FUND (FUND 139). CITY RESOLUTION NO. 2022-42.
Community Development Director Subhashini presented the staff report.
Discussion ensued.
Motion by Councilmember Froomin, seconded by Councilmember Hindi, and carried by roll call vote, 4-0-1, Councilmember Sullivan voted “no”, adopting City Resolution No. 2022-42, “A Resolution of the City Council of the City of Foster City Providing Direction Regarding Operational Aspects of the Workforce Housing Project and Approving Amended Revenues and Expenditures Budget for the Remainder of FY 2021-2022 for the Workforce Housing Fund (Fund 139)” with an amendment to direct staff to allocate the net income from the Workforce Project to repay the Capital Asset and Acquisition Replacement Fund (CAARF).
12 COMMUNICATIONS
CITY/DISTRICT WARRANT OF DEMANDS. NO ACTION TAKEN.
City/District Warrants of Demands were processed and issued on March 31, 2022, April 5, 2022, and ACH were processed on April 5, 2022.
COUNCIL/BOARD STATEMENTS AND REQUESTS, COUNCIL LIAISON REPORTS,
AND CITY/DISTRICT MANAGER REPORTS
Interim City/District Manager Suen announced there will be two joint City Council and Planning Commission meetings on April 21 and May 17. He encouraged members of the community to participate in the Earth Day Community Clean-Up on April 23.
Councilmember/Director Sullivan congratulated Interim City Manager Suen on his first City Council meeting as Interim City Manager. He stated he attended the Parks and Recreation committee meeting on April 5 and they discussed the Recreation Center and geese mitigation efforts.
Councilmember/Director Gehani wished everyone a Happy Easter Monday. He also congratulated Interim City Manager Suen on his first City Council meeting as Interim City Manager. He stated he attended the Communications and Public Engagement Subcommittee meeting on April 12 with Mayor Awasthi where they provided guidance on enhancing engagement with the community. He apologized for not attending the San Mateo-Foster City Public Financing Authority meeting on April 14.
Councilmember/Director Hindi wished everyone a belated Happy Easter and a Happy Passover, and wished peace, prosperity, and health to all.
Vice Mayor/Vice President Froomin thanked staff for the well-prepared and well- presented staff reports. He stated that he will look into whether OneShoreline, San Mateo County Flood and Sea Level Rise Resiliency District also includes mitigation of fire and natural disasters. On April 6, he attended the Youth Advisory Committee meeting and stated the Spaghetti Feed will be held on April 28 and that tickets are available on the City’s website. He mentioned that a book drive is underway at the Recreation Center for gently used paperback books that will be sent to deployed military personnel. He also stated they will be participating in the Falcon Fest event at Foster City School on May 14.
He stated he attended the City/County Association of Governments (C/CAG) meeting on April 14 on behalf of the Mayor and they discussed grant cycles.
Mayor/President Awasthi stated she attended the Communications and Public Engagement Subcommittee meeting on April 12 and they discussed tailoring communications on the Levee Project, and the Mayoral Minute. On April 13, she attended the San Mateo Consolidated Fire Joint Powers Authority board meeting and they discussed the Fiscal Year 2022-24 budget and business plan. She encouraged the community to participate in the 2022 Wyland National Mayor’s Challenge for Water 13 Conservation by taking the pledge at mywaterpledge.com. She encouraged community members to sign up for the Earth Day Community Clean-Up on April 23; and on April 23 the County of San Mateo is hosting a household hazardous waste drop off event in Foster City and appointments are required. She also mentioned Caltrans currently provides 50% reduced rates on all their fares. She thanked Interim City Manager Suen for stepping into the Interim City Manager role, and discussed this year’s progress on the Climate Action Plan, minimum wage, Housing Element, and environmental sustainability programs.
CLOSED SESSION
Mayor/President Awasthi recessed the meeting into Closed Session for:
1. Conference with Legal Counsel – Anticipated Litigation- Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (One potential case); and
2. Report Out from Closed Session.
Meeting recessed into Closed Session at 8:45 p.m. and reconvened at 9:05 p.m.
City Attorney Stock reported that the City Council met in closed session to discuss the potential initiation of litigation in one case and the City Council directed to initiate the action and the additional particulars will be enclosed upon inquiry after the action has been formally commenced, 5-0-0.
ADJOURNMENT
Hearing no objection from the City Council/EMID Board, Mayor/President Awasthi adjourned the meeting. Meeting adjourned at 9:05 p.m.
14 CITY OF FOSTER CITY/
FOSTER CITY PLANNING COMMISSION
SPECIAL MEETING OF APRIL 21, 2022
MINUTES
CALL TO ORDER OF CITY COUNCIL AND FOSTER CITY PLANNING COMMISSION The duly called and noticed special meeting of the City Council and Planning Commission of the City of Foster City (City), sitting as said Council and Planning Commission of April 21, 2022 was called to order at 6:30 p.m. by Mayor Awasthi Pursuant to Governor Newsom’s Executive Order N-29-20, as amended through Order N-08-21, the meeting was held as a hybrid meeting.
ROLL CALL
The Deputy City Clerk/Deputy Recording Secretary called the roll:
PRESENT: Councilmembers/ex officio EMID Directors Jon Froomin, Sanjay Gehani, Sam Hindi, Patrick Sullivan and Mayor/President Richa Awasthi.
Planning Commissioners Evan Adams, Ravi Jagtiani, and Chair Rick Wykoff
ABSENT: Planning Commissioners Charlie Bronitsky and Nicolas Haddad.
STAFF PRESENT: Edmund Suen, Interim City/District Manager, Denise Bazzano, Assistant Attorney; Jennifer Phan, Interim Deputy City Manager; Marlene Subhashini, Community Development Director; Bill Sandri,, Police Lieutenant; Leslie Carmichael, Planning Consultant; Rob Lasky; IT Manager; Shuli Chen, Video Technician; and Yelena Cappello, Deputy City Clerk/ Deputy Recording Secretary.
PUBLIC
The following people addressed the City Council and Planning Commission in person:
1. Guarav Keswani; and
2. Ken Malone.
STUDY SESSION
Mayor Awasthi recessed the meeting into study session for Joint City Council & Planning Commission study session to continue discussion on the 2023-2031 Housing Element 15 Update Including An Overview of the Preliminary Public Review Draft and Potential Housing Sites, Policies, Programs and other aspects of the Housing Element.
Community Development Director Subhashini and Consulting Planner Carmichael presented the staff report and facilitated the discussion.
Gary Dababo addressed the City Council and Planning Commission in person.
Discussion ensued.
Meeting recessed into study session at 6:36 p.m. and reconvened at 9:19 p.m.
ADJOURNMENT
Hearing no objection from the City Council and Planning Commission, Mayor Awasthi adjourned the meeting. Meeting adjourned at 9:19 p.m.
16 ORDINANCE NO.
AN ORDINANCE OF THE CITY OF FOSTER CITY REGARDING POLICE
DEPARTMENT ACQUISITION AND USE OF MILITARY EQUIPMENT PURSUANT TO ASSEMBLY BILL 481 AND GOVERNMENT CODE SECTION 7070 ET SEQ. AND
APPROVING THE MILITARY EQUIPMENT USE POLICY
CITY OF FOSTER CITY
The City Council of the City of Foster City does ordain as follows:
WHEREAS, effective January 1, 2022, Assembly Bill 481 (AB 481) (Government Code sections 7071 et. seq.) sets forth a process by which law enforcement agencies are to obtain approval from their governing bodies of a military equipment use policy through the adoption of an ordinance; and
WHEREAS, AB 481 added California Government Code Sections 7070, 7071, and 7072 to codify the requirements set forth in AB 481 including that the City Council of Foster City approve a Military Equipment and Use policy by Ordinance; WHEREAS, pursuant to Government Code Section 7071(a)(1), requires that an ordinance must be timely adopted before a law enforcement agency may acquire or use new or existing military equipment and engage in other specified activities; and WHEREAS, the Foster City Police Department currently has military equipment (as that term is defined in Government Code section 7070(c)) in its inventory; and WHEREAS, the Foster City Police Department works closely with other local, county, state and federal law enforcement agencies within San Mateo County on police related matters, including safeguarding the public’s welfare and safety, working on regional task forces, conducting training exercises, providing mutual aid and responding to emergencies; and
WHEREAS, in exigent circumstances, there is sometimes the need to deploy military equipment from or lend military equipment to outside entities to promote the safety and security of community members; and
WHEREAS, the continued collaboration with other law enforcement agencies in the deployment or other use of military equipment within the City is necessary to safeguard the public’s welfare, safety, civil rights and civil liberties and there is no reasonable alternative that can achieve the same objective of officer and civilian safety; and
17 WHEREAS, Foster City Police Policy 709 sets forth a military equipment use policy that is consistent with the Police Department’s current practices, has been posted on the Department’s website for at least thirty (30) days, complies with all the requirements of AB 481, will ensure ongoing regulation and compliance with the law going forward and will provide a means of community engagement and transparency regarding use of military equipment by the Department; and WHEREAS, public notice has been provided in accordance with applicable law;
and
WHEREAS, the City Council desires to approve a military use policy in compliance with AB 481.
NOW, THEREFORE, the City Council of the City of Foster City, California, DOES HEREBY ORDAIN as follows:
SECTION 1. The City Council of the City of Foster City finds and determines as follows:
A. The facts set forth in the recitals are true and correct and incorporated herein by this reference. The recitals constitute findings in this matter and, together with the staff report, other written reports, public testimony and other information contained in the record, are an adequate and appropriate evidentiary basis for the actions taken in this ordinance.
B. Authorizing the use of military equipment as set forth in this ordinance and Foster City Police Policy 709 is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. The acquisition and use of the military equipment as set forth in Foster City Police Policy 709 is part of the Police Department’s overall approach to Critical Incident Management, Use of Force, De-Escalation and public safety. The equipment will enable department members to properly respond to both planned and unplanned events efficiently and effectively.
C. This ordinance and Foster City Police Policy 709 will safeguard the public’s welfare, safety, civil rights, and civil liberties by ensuring required reporting out, the opportunity for community engagement and feedback, and transparency and oversight regarding the acquisition and use of the specified military equipment in the City of Foster City.
D. The Foster City Police Department is not proposing to purchase any military equipment, as defined in AB 481, at this time.
E. Prior military equipment use, as defined by AB 481, by the Foster City Police 18 Department complied with applicable policies in effect at the time of the use.
F. This ordinance and Foster City Police Policy 709 comply with the requirements of AB 481.
Section 2. The City Council finds that this ordinance and Foster City Police Policy 709 are exempt from the provisions of the California Environmental Quality Act (“CEQA”) because they will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a “project,” as defined in Section 15378 of the CEQA Guidelines.
Section 3. Approval of Military Equipment Policy. The City Council adopts the 2022-2023 Military Equipment Use Policy, as set forth in Exhibit A. The City Council further directs staff to establish an annual review procedure to review and provide for approval of any renewal of the military equipment use policy, in accordance with Government Code section 7072, to occur before May 1st of each subsequent year.
Section 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this ordinance, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.
Section 5. Effective Date. This ordinance shall be effective thirty (30) days after its adoption. Within fifteen (15) days after its adoption, the City Clerk of the City of Foster City shall cause this ordinance to be published pursuant to the provisions of Government Code Section 36933.
19 This Ordinance was introduced and read on the 16th day of April, 2022, and passed and adopted on the 2nd day of May 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RICHA AWASTHI, MAYOR
ATTEST:
PRISCILLA SCHAUS, CITY CLERK
20 DATE: May 2, 2022
TO: Mayor and Members of the City Council
VIA: Edmund Suen, Interim City Manager
FROM: Louis Sun, Public Works Director
SUBJECT: AWARD OF CONSTRUCTION CONTRACT TO COLUMBIA
ELECTRIC, INC. IN THE AMOUNT OF $2,831,134.25 FOR NEW
TRAFFIC SIGNALS AT VARIOUS LOCATIONS PROJECT (CIP
301-681); AND AN ADDITIONAL APPROPRIATION IN THE
AMOUNT OF $356,470.72 TO CITY CIP 301-681
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution authorizing:
1. The Mayor to execute an agreement with Columbia Electric, Inc. in the amount of $2,831,134.25 for the construction of the New Traffic Signals at Various Locations Project (CIP 301-681);
2. The establishment of a contingency in the amount of $425,000 with authorization given to the City Manager to execute contract change orders up to the contingency amount;
3. The acceptance of a payment in the amount of $352,079.22 to CIP City- Fund 301, from the San Mateo-Foster City School District (School District) to cover the School District’s share of the purchase of traffic signal poles ($34,252.97) and construction costs (based on low responsive and responsible bid) ($317,826.25) associated with a new traffic signal at the intersection of Beach Park Boulevard and Shell Boulevard;
4. An additional appropriation from the CIP City-Fund 301 in the amount of $4,391.50 to the existing project budget, Account No. 301-0910-681-4251, for funds previously collected from the School District to cover its share of the PG&E costs associated with the Project; and
21 5. An additional appropriation from the CIP City-Fund 301 in the amount of $352,079.22 to the existing project budget, Account No. 301-0910-681- 4251.
EXECUTIVE SUMMARY
The New Traffic Signals at Various Locations Project will be improving four intersections previously identified by staff, City Council, and consultants, with new traffic signals, striping, and concrete work. A portion of the work will be paid for by the San Mateo-Foster City School District (School District) due to the adjacent Beach Park Elementary School. City Council previously approved the advanced purchase of the long lead items as well as approving the plans and calling for bids.
Seven (7) bids for the construction of the New Traffic Signals in Various Locations Project (CIP 301-681) were received and opened on Tuesday, April 5, 2022.
Tennyson Electric, Inc. submitted the apparent low bid, but their submission was found to be non-responsive. The next responsive bidder is Columbia Electric, Inc. with the second lowest bid of $2,831,134.25. With the total appropriation of $356,470.72, which consists of the funds contributed from the School District, the revised project budget will be $4,238,970.72. Adequate funding is available in the approved project budget to fully fund construction, which will start in June 2022 and is estimated to take six months to complete.
BACKGROUND
On June 4, 2018, the City and the School District entered a Memorandum of Understanding (MOU), in which both parties agreed to share equally in the cost of installing a traffic signal at the intersection of Beach Park Boulevard and Shell Boulevard.
On November 18, 2019, the City Council adopted Resolution No. 2019-108, accepting a payment from the School District in the amount of $32,500 to cover the School District’s share of the design and construction support costs associated with the new traffic signal.
In March 2021, during preliminary design, the City collected $4,391.50 from the School District to cover its 50% contribution for the PG&E costs ($8,782.99), associated with the preparatory work performed by PG&E at the Beach Park and Shell Intersection. These funds were deposited into the CIP City-Fund 301.
22 At the meeting on February 7, 2022, the City Council adopted Resolution No. 2022- 8 approving the purchase of traffic signal poles, mast-arms, and luminaire arms from AZCO Supply, Inc. in the amount of $244,320.78. The School District’s share of the pole purchase is $34,252.97.
At the meeting on March 7th, 2022, the City Council adopted Resolution No. 2022- 20 approving the plans and specifications for CIP 301-681 and authorized the call for bids. Out of seven (7) bids received and opened, the apparent low bid was $2,485,872.50 submitted by Tennyson Electric, Inc., but was found to be non- responsive. The next lowest responsive bidder is Columbia Electric, Inc. with a bid of $2,831,134.25.
The scope of work includes the installation of traffic signals and intersection improvements at the following four locations:
1.Beach Park Boulevard and Gull Avenue (North)
2.Foster City Boulevard and Polynesia Drive
3.Edgewater Boulevard and Port Royal Avenue (North)
4.Shell Boulevardand Beach Park Boulevard
The project includes the installation of new crosswalks, ADA ramps, and signage.
After award of the construction contract and before the start of construction, the contractor shall provide all their necessary paperwork and meet with the City for a preconstruction meeting. The contractor will have 180 calendar days to substantially complete the project from the date specified in the Notice to Proceed.
The School District’s share of the total construction costs is $317,826.25.
ANALYSIS
The bid results are as follows:
Company Name Total Bid Over Base Bid
$ $ %
Tennyson Electric, Inc. -*Non-
responsive
$ 2,485,872.50 - -
23 While Tennyson Electric, Inc. was the apparent low bidder, upon further review and consultation with the City Attorney, they did not meet the bid submission requirements and were deemed non-responsive.
The second lowest bidder Columbia Electric, Inc., has met the requirements of the bid and should be awarded the contract.
Construction is anticipated to start in June 2022 and to be completed by the end of 2022. The intersection at Shell Boulevard and Beach Park Boulevard has been given priority to be completed first due to its proximity to Beach Park Elementary School. City staff anticipated that the traffic signal poles would have a long lead time and ordered the signal poles in advance of the construction contract award as previously approved by City Council. Due to the high demand, the poles’ lead times are longer than anticipated. Staff has requested the order of poles be expedited, but there is still a chance the poles won’t be received until after school is in session. If construction is required during the school year, staff will work with the contractor and the School District to mitigate the impacts. Project management will be done through City staff and a consultant.
FISCAL IMPACT
All costs associated with construction will be funded through CIP 301-681. Funding for the CIP project has been budgeted over the past years from SB1, Gas Tax, and the General Fund. Additionally, the School District will be providing funding in the amount of $352,079.22 to cover their share of the intersection construction improvements adjacent to Beach Park Elementary School. Also, the City has previously received $4,391.50 from the School District for PG&E’s services during the design of the intersection, but the funds need to be appropriated to the project account. With the total additional appropriation of $356,470.72, the total Project Columbia Electric Inc $ 2,831,134.25 $ 345,261.75 13.9% W Bradley Electric – *Non-
responsive
$ 2,900,110.00 $ 414,237.50 16.7%
Ray Electric $ 2,928,573.00 $ 442,700.50 17.8%
Mike Brown Electric $ 3,554,300.00 $ 1,068,427.50
43.0%
St Francis Electric $ 3,967,000.00 $ 1,481,127.50 59.6% Bay Area Lightworks, Inc. $ 4,192,370.00 $ 1,706,497.50 68.6% 24 budget will be $4,238,970.72.
The construction bids came in very favorable and were significantly lower than the engineer’s estimate (with contingency) of $4,500,000. A contingency of $425,000 or approximately 15% of the total bid is requested to pay for any unforeseen conditions during construction. No additional funding should be needed for the construction due to the competitive bids received.
Approved Budget Amount
Budget $ 3,850,000.00
School District - Design $ 32,500.00
Current Approved and Available Budget $ 3,882,500.00
Requested Appropriations
School District – PG&E reimbursement $ 4,391.50 School District – Construction Costs $ 317,826.25
School District -- Poles $ 34,252.97
Appropriation Subtotal $ 356,470.72
Total Approved Budget $ 4,238,970.72
Approved Expenditures
Design (Traffic Patterns) $ 250,065.00
City-Furnished Poles (AZCO Supply) $ 244,320.78
Total Approved Expenditures $ 495,385.78
To-Date Remaining Budget $ 3,743,584.94
Anticipated Expenditures
Bid submitted by Columbia Electric, Inc. $ 2,831,134.25 Contingency (15%) $ 425,000.00
Miscellaneous (Advertising, Cal West, Plans, etc.)$ 10,000.00 Materials Testing $ 10,000.00
Total Anticipated Expenditures $ 3,276,134.25
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREAS
This item is in alignment with the “Facilities and Infrastructure” Value/Priority Area in that this project addresses recommendations identified in the Bicycle, Pedestrian, and Intersection Evaluation Study completed in 2018 which studied intersections and identified improvements to improve traffic operations and safety 25 and accessibility for bicyclists and pedestrians.
Attachments:
Attachment 1 - Resolution
Attachment 2 - Agreement
26 RESOLUTION NO. ___________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY
AUTHORIZING THE AWARD OF CONSTRUCTION CONTRACT TO COLUMBIA ELECTRIC, INC. IN THE AMOUNT OF $2,831,134.25 FOR NEW TRAFFIC SIGNALS AT VARIOUS LOCATIONS PROJECT (CIP 301-681); AND AN ADDITIONAL APPROPRIATION IN THE AMOUNT OF $356,470.72 TO CITY CIP 301-681
CITY OF FOSTER CITY
WHEREAS, on June 4, 2018, the City Council and the San Mateo Foster City School District (School District) entered a Memorandum of Understanding (MOU), agreeing to share equally in the cost of installing a traffic signal at the intersection of Beach Park Boulevard and Shell Boulevard; and
WHEREAS, on November 18, 2019, the City Council adopted Resolution No. 2019-108, accepting a payment from the School District in the amount of $32,500 for the School District’s share of the design and construction support costs for the new traffic signal; and
WHEREAS, in March 2021, the City collected $4,391.50 from the School District to cover the School District’s share of the PG&E costs performed during preliminary design; and
WHEREAS, at the meeting on February 7, 2022, the City Council adopted Resolution No. 2022-8 approving the purchase of traffic signal poles, mast-arms, and luminaire arms from AZCO Supply, Inc. in the amount of $244,320.78, of which $34,252.97 is the School District’s share; and
WHEREAS, at the meeting on March 7, 2022, the City Council adopted Resolution No. 2022-20, approving the plans and specifications, and authorizing the Call for Bids for the New Traffic Signals at Various Locations Project (CIP 301-681); and WHEREAS, out of seven (7) bids received and opened on Tuesday, April 5, 2022, Columbia Electric, Inc. submitted the low responsible and responsive bid in the amount of $2,831,134.25; and
WHEREAS, a project contingency in the amount of $425,000 will enable expedient resolution of changes to the plans resulting from any unforeseen conditions; and WHEREAS, funding in the amount of $3,882,500 was approved for the project budget for CIP 301-681; and
27 WHEREAS, the School District is responsible for its portion of the construction costs associated with the intersection improvements adjacent to Beach Park Elementary School in an amount of $317,826.25; and
WHEREAS, the total aggregate funding available for the project after approving appropriations would be $4,238,971; and
WHEREAS, any unused funds remaining in the project budget shall be returned to the appropriate funds (SB1, Gas Tax, General Fund) upon project closeout.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorize:
1. The Mayor to execute an agreement with Columbia Electric, Inc. dated May 2, 2022 in the amount of $2,831,134.25 for the construction of the New Traffic Signals at Various Locations Project (CIP 301-681); and
2. The establishment of a contingency in the amount of $425,000 with authorization given to the City Manager to execute contract change orders up to the contingency amount; and
3. The acceptance of a payment in the amount of $352,079.22 to CIP City- Fund 301 from the San Mateo-Foster City School District to cover the School District’s share of the purchase of traffic signal poles ($34,252.97) and construction costs (based on low responsive and responsible bid) ($317,826.25) associated with a new traffic signal at the intersection of Beach Park Boulevard and Shell Boulevard; and
4. An additional appropriation from the CIP City-Fund 301 in the amount of $4,391.50 to the existing project budget 301-0910-681-4251 for funds previously collected from the School District for its share of PG&E costs associated with the Project; and
5. An additional appropriation from the CIP City-Fund 301 in the amount of $352,079.22 to the existing project budget 301-0910-681-4251. 28 PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 2nd day of May 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RICHA AWASTHI, MAYOR
ATTEST:
PRISCILLA SCHAUS, CITY CLERK
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New Traffic Signals at Various Locations
DOCUMENT 00 5200
AGREEMENT
THIS AGREEMENT, dated this 2 nd day of May 2022, by and between Columbia Electric, Inc. whose place of business is located at 1980 David Street, San Leandro, CA. 94577 (Contractor), and CITY OF FOSTER CITY , a California municipal corporation ( Owner), acting under and by virtue of the authority vested in Owner by the laws of the State of California.
WHEREAS, Owner, by its Resolution No. [Insert Number] adopted on the 2nd day of May, 2022 awarded to Contractor the following Contract:
CONTRACT NUMBER CIP 301-681
NEW TRAFFIC SIGNALS AT VARIOUS LOCATIONS
FOSTER CITY, CA 94404
NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, Contractor and Owner agree as follows:
ARTICLE 1 SCOPE OF WORK OF THE CONTRACT
1.01 Work of the Contract
A. Contractor shall complete all Work specified in the Contract Documents, in accordance with the Specifications, Drawings, and all other terms and conditions of the Contract Documents (Work).
1.02 Price for Completion of the Work
A. Owner shall pay Contractor the following Contract Sum (Contract Sum) for completion of Work in accordance with Contract Documents as set forth in Contractor’s Bid, attached hereto.
B. The Contract Sum includes all allowances (if any).
[ATTACH COPY OF BID]
COMMENCEMENT AND COMPLETION OF WORK
1.03 Commencement of Work
A. Contractor shall commence Work on the date established in the Notice to Proceed (Commencement Date).
B. Owner reserves the right to modify or alter the Commencement Date.
1.04 Completion of Work
A. Contractor shall achieve Substantial Completion of the entire Work within 150 Calendar Days from the Commencement Date.
B. C ontractor shall achieve Final Completion of the entire Work 30 Days from the date of Substantial Completion.
ARTICLE 2 PROJECT REPRESENTATIVES
2.01 Owner’s Project Manager
A. Owner has designated Justin Lai as its Project Manager to act as Owner’s Representative in all matters relating to the Contract Documents. If Project Manager is an employee of Owner, Project Manager is the beneficiary of all Contractor obligations to Owner including, without limitation, all releases and indemnities.
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B. Project Manager shall have final authority over all matters pertaining to the Contract Documents and shall have sole authority to modify the Contract Documents on behalf of Owner, to accept work, and to make decisions or actions binding on Owner , and shall have sole signature authority on behalf of Owner.
C. Owner may assign all or part of the Project Manager’s rights, responsibilities and duties to a Construction Manager, or other Owner Representative.
2.02 Contractor’s Project Manager and Other Key Personnel A. Contractor has designated Nick Scruggs as its Project Manager to act as Contractor’s Representative in all matters relating to the Contract Documents.
B. Contractor has designated the following other Key Personnel for the Project:
Name Position
___________________ Superintendent [See Doc. 00 7200 Para. 8.01.B] ___________________ ___________________
___________________ ___________________
2.03 Architect/Engineer
A. Traffic Patterns furnished the Plans and Specifications and shall have the rights assigned to Architect/Engineer in the Contract Documents.
B. Architect/Engineer has designated Jaime O. Rodriguez as its project manager, to act as its representative for receiving and making communications authorized under the Contract Documents.
ARTICLE 3 LIQUIDATED DAMAGES FOR DELAY IN COMPLETION OF WORK
3.01 Liquidated Damage Amounts
A. A s liquidated damages for delay Contractor shall pay Owner five hundred dollars ($500.00) for each Day that expires after the time specified herein for Contractor to achieve Substantial Completion of the entire Work, until achieved.
B. As liquidated damages for delay Contractor shall pay Owner five hundred dollars ($500.00) for each Day that expires after the time specified herein for Contractor to achieve Final Completion of the entire Work, until achieved.
3.02 Scope of Liquidated Damages
A. M easures of liquidated damages shall apply cumulatively.
B. Limitations and stipulations regarding liquidated damages are set forth in Document 00 7200 (General Conditions).
ARTICLE 4 LIQUIDATED DAMAGES FOR UNAUTHORIZED CHANGES OF KEY PERSONNEL
4.01 Liquidated Damage Amounts
A. See Document 00 7200 (General Conditions) Paragraph 11.07.D for liquidated damages provisions pertaining to Key Personnel.
ARTICLE 5 CONTRACT DOCUMENTS
5.01 Contract Documents consist of the following documents, including all changes, Addenda, and Modifications thereto:
Document 00 5100 Notice of Award
Document 00 5200 Agreement
Document 00 5500 Notice to Proceed
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Document 00 6113.13 Construction Performance Bond
Document 00 6113.16 Construction Labor and Material Payment Bond Document 00 6290 Escrow Agreement for Security Deposits Document 00 6325 Substitution Request Form
Document 00 6530 Release of Claims
Document 00 6536 Guaranty
Document 00 7200 General Conditions
Document 00 7316 Supplementary Conditions – Insurance and Indemnification
Document 00 7380 Apprenticeship Program
Document 00 9113 Addenda
Specifications Divisions 01 through 02
2018 Caltrans Standard Specifications and Revised Standard Specifications (RSS) dated October 16, 2020, sections 10-96 as referenced.
Caltrans Standard Plans and Revised Standard Plans, as cited.
Drawings listed in Document 00 01 15 OR
City Standard Specifications and Standard Details
5.02 There are no Contract Documents other than those listed above. The Contract Documents may only be amended, modified or supplemented as provided in Document 00 7200 (General Conditions).
ARTICLE 6 MISCELLANEOUS
6.01 Terms and abbreviations used in this Agreement are defined in Document 00 7200 (General Conditions) and Section 01 4200 (References and Definitions) and will have the meaning indicated therein.
6.02 It is understood and agreed that in no instance are the persons signing this Agreement for or on behalf of Owner or acting as an employee, agent, or representative of Owner , liable on this Agreement or any of the Contract Documents, or upon any warranty of authority, or otherwise, and it is further understood and agreed that liability of Owner is limited and confined to such liability as authorized or imposed by the Contract Documents or applicable law.
6.03 Pursuant to Labor Code Section 1771(a), Contractor represents that it and all of its Subcontractors are currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Contractor covenants that any additional or substitute Subcontractors will be similarly registered and qualified.
6.04 In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, Contractor or Subcontractor offers and agrees to assign to the awarding body all rights, title and interest in and t o all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. §15) or under the Cartwright Act (Chapter 2 (commencing with §16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time Owner tenders final payment to Contractor, without further acknowledgment by the parties.
6.05 Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are on file at the City’s Public Works Department, may be obtained from the California Department of Industrial Relations website [http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm] and are deemed included in the Contract Documents, and shall be made available to any interested party on request. Pursuant to Labor Code Sections 1860 and 1861, in accordance with Labor Code Section 3700 , every contractor will be required to secure the payment of compensation to his employees. Contractor represents that it is aware of the provisions of Labor Code Section 3700 that require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in 32 Rev. 0
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accordance with the provisions of that Code, and Contractor shall comply with such provisions before commencing the performance of the Work of the Contract Documents.
6.06 This Agreement and the Contract Documents shall be deemed to have been entered into in the County in which the Project is located, State of California, and governed in all respects by California law (excluding choice of law rules). The exclusive venue for all disputes or litigation hereunder shall be in the Superior Court for the in which the Project is located.
IN WITNESS WHEREOF the parties have executed this Agreement in duplicate the day and year first above written.
CONTRACTOR: Columbia Electric, Inc.
By: ______________________________ By: _______________________________ (Signature) (Signature)
Its: Jo Anne Scruggs Its: ________________________________ Title: President Title (If Corporation: Secretary, Assistant Secretary, Chief Financial Officer or
Assistant Treasurer)
OWNER: CITY OF FOSTER CITY
By:
(Signature)
Richa Awasthi
(Print Name)
Mayor
(Title)
Attest:
City Clerk
Priscilla Schaus
(Print Name)
APPROVED AS TO FORM AND LEGALITY
THIS __ DAY OF _____, 2022
By:
Attorney for Owner
Benjamin L. Stock
(Print Name)
RESOLUTION NO.
END OF DOCUMENT
33 34
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47 48
DATE: May 2, 2022
TO: Mayor and Members of the City Council
VIA: Edmund Suen, Interim City Manager
FROM: Tracy Avelar, Police Chief
SUBJECT: AUTHORIZING A SCHOOL CROSSING GUARD AGREEMENT
FOR 2022-2023 SCHOOL YEAR
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution authorizing the Mayor to sign the attached School Crossing Guard Agreement with the San Mateo-Foster City School District for the 2022-2023 school year.
EXECUTIVE SUMMARY
The City has discussed with the San Mateo-Foster City School District the renewal of an agreement to provide school crossing guard services for the 2022-2023 school year. The funding level authorized for Fiscal Year (FY) 2021-2022 was $21,600 towards helping the District provide this service, and no change is recommended for FY 2022-2023.
BACKGROUND
For over a decade, the San Mateo–Foster City School District and the City of Foster City have provided school crossing guard services through a cooperative agreement. The agreement requires the School District to manage the hiring of guards and the day-to-day operation of the program.
The City of Foster City has been responsible for providing funding to the District for the administration of the program and payment of the guards. 49 During FY 2009-2010, the City increased its contribution to the current level of $21,600 to fund the Crossing Guard Program. Both the District and the Police Department monitor the program for effectiveness, and staffing reductions have been made in the past when warranted.
ANALYSIS
The City and the San Mateo-Foster City School District have discussed the current agreement for providing school crossing guard services. The recommended funding amount is $21,600, which is the same as was authorized for FY 2021-2022.
Subcommittees of the City Council and School Board have met in the past to explore alternative sources of funding for crossing guards (e.g., donations from individuals, organizations, businesses, grants, etc.). To the extent funding does come from these alternative sources, it will reduce the cost of the crossing guards and the payment made by the City to the School District.
Through the School District’s outreach to the parents of students, it has raised funds for the program by placing donation information in the “back-to-school” packets in past years. The School District has agreed to include donation information again in the “back-to-school” packets for FY 2022-2023.
The San Mateo-Foster City School District will continue to manage the School Crossing Guard Program. They currently employ five guards who staff crossings throughout the school day.
The areas monitored by crossing guards are as follows:
Gull Avenue in front of Audubon School
Beach Park and Edgewater Boulevards
Beach Park Boulevard and Castor Street
Polynesia and Niantic Drives
Shell and Beach Park Boulevards
FISCAL IMPACT
$21,600 has been allocated in the FY 2022-2023 budget for this purpose. The same amount was allocated in FY 2021-2022.
50 CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA This item is in alignment with the "Public Safety and Social Equity" Value/Priority Area in that this resolution promotes public safety by providing crossing guards to ensure the safety of our students and the public while crossing the street.
Attachments:
Attachment 1 - Resolution
Attachment 2 - School Crossing Guard Agreement 2022-2023 51 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY
AUTHORIZING THE MAYOR TO SIGN A SCHOOL CROSSING GUARD AGREEMENT WITH THE SAN MATEO–FOSTER CITY SCHOOL DISTRICT FOR THE 2022-2023
SCHOOL YEAR
CITY OF FOSTER CITY
WHEREAS, the City of Foster City wants to provide protection for the school children who are required to cross heavily traveled streets in the City; and WHEREAS, some protection can be afforded by placing crossing guards at specific locations in the City; and
WHEREAS, the San Mateo–Foster City School District wishes to cooperate in providing protection for school pupils pursuant to Education Code section 45450 et seq.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorize the Mayor to sign a school crossing guard agreement dated May 2, 2022 with the San Mateo–Foster City School District for the 2022-2023 school year in an amount of $21,600.
PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 2nd day of May, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RICHA AWASTHI, MAYOR
ATTEST:
PRISCILLA SCHAUS, CITY CLERK
52 SCHOOL CROSSING GUARD AGREEMENT
For the 2022-2023 School Year
BETWEEN
THE CITY OF FOSTER CITY
&
THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT
This agreement is made and entered into on the 2 nd day of May 2022, by and between the Ci
ty of Foster City, hereinafter “City,” and the San Mateo-Foster City School District, hereinafter “District.”
WHEREAS, the City wants to provide protection for the school children who are required to cross heavily traveled streets in the City; and WHEREAS, some protection can be afforded by placing crossing guards at specific locations in the City; and
WHEREAS, the District wishes to cooperate in providing protection for school pupils pursuant to Education Code section 45450 et seq.,
NOW, THEREFORE, it is agreed as follows:
1. The District shall select, hire, and supervise crossing guards and reliefs for the crossing guards as necessary for each of the locations and hours as prescribed in Exhibit “A” for all instructional school days of the school year. The crossing guards and their reliefs shall be considered and shall in fact be employees of the District for all purposes.
2. The City agrees to reimburse the District for wages and any related benefits paid by the District to the crossing guards and their reliefs based on a minimum of two (2) hours per day, per crossing guard, per location (except for the Edgewater and Beach Park Boulevards location which should be designated as a critical intersection and paid on a minimum of four (4) hours per day basis) and for daily administrative costs incurred in providing the crossing guards and their reliefs, so long as the total reimbursement does not exceed that figure agreed to pursuant to paragraph 6 below.
3. The District agrees to prioritize the staffing of crossing guard locations as follows:
A. Beach Park and Edgewater
B. Gull @ Audubon Elementary School
C. Polynesia and Niantic
D. Beach Park and Castor
E. Beach Park and Shell
This order recognizes the critical nature of the first intersection and the desire to have at least one manually controlled crossing at each school.
53 4. Not later than thirty (30) days after the close of each calendar quarter, the District shall bill the City for reimbursement of the costs described in paragraph 2 above. The City shall pay the bill within thirty (30) days of receipt.
5. The City shall provide the District crossing guard signs and the District shall provide the signs to the crossing guards.
6. The City agrees to reimburse the District up to a maximum of $21,600 for the period July 1, 2022 through June 30, 2023 for crossing guard services as prescribed in Exhibit “A,” attached hereto and incorporated herein.
7. At any time during the term of this agreement, the District or the City may request that the list attached as Exhibit “A” hereto be amended by deleting or adding one or more locations.
If after consideration of such request the City determines that a location either should or should not have a crossing guard, the City Council may, by resolution, amend the list attached as Exhibit “A.” If a location is added, the District shall promptly provide a crossing guard at that location pursuant to this agreement. If the location is deleted, the District shall promptly remove the crossing guard and immediately cease billing for that location.
8. District hereby agrees to defend, indemnify, and save harmless City, its Council, boards, commissions, officers, employees and agents, from and against any and all claims, suits, actions liability, loss, damage, expense, cost (including, without limitation, costs and fees of litigation) of every nature, kind or description, which may be brought against, or suffered or sustained by, City, its Council, boards, commissions, officers, employees or agents caused by, or alleged to have been caused by, the negligence, intentional tortuous act or omission, or willful misconduct of District, its officers, employees or agents in the performance of any services or work pursuant to this Agreement.
The duty of District to indemnify and save harmless, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code.
9. Insurance. District shall acquire and maintain Workers’ Compensation, employer’s liability, commercial general liability, owned and non-owned and hired automobile liability, and professional liability insurance coverage relating to District’s services to be performed hereunder covering City’s risks in form subject to the approval of the City Attorney and/or City’s Risk Manager. The minimum amounts of coverage corresponding to the aforesaid categories of insurance per insurable event shall be as follows:
Insurance Category Minimum Limits
W
orkers’ Compensation statutory minimum
Employer’s Liability $1,000,000 per accident for bodily injury or disease
54 Commercial General Liability $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury, personal injury
and property damage
Automobile Liability $1,000,000 per accident for bodily injury and property damage (coverage required to
the extent applicable to District’s vehicle
usage in performing services hereunder)
Concurrently with the execution of this Agreement, District shall, on the Insurance Coverage form provided in Exhibit B, furnish City with certificates and copies of information or declaration pages of the insurance required hereunder and, with respect to evidence of commercial general liability and automobile liability insurance coverage, original endorsements:
(a) Precluding cancellation or reduction in per occurrence limits before the expiration of thirty (30) days (10 days for nonpayment) after City shall have received written notification of cancellation in coverage or reduction in per occurrence limits by first class mail;
(b) Naming the City of Foster City and Estero Municipal Improvement District, its Council, officers, boards, commissions, employees, and agents, as additional insureds; and
(c) Providing that District’s insurance coverage shall be primary insurance with respect to City of Foster City and Estero Municipal Improvement District, its Council, officers, boards, commissions, employees, and agents, and any insurance or self-insurance maintained by City for itself, its Council, officers, boards, commissions, employees, or agents shall be in excess of District’s insurance and not contributory with it.
10. WORKERS' COMPENSATION. District certifies that they are aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and District certifies that he will comply with such provisions before commencing the performance of the work of this agreement.
11. The terms of this agreement shall expire on June 30, 2023.
12. The City and District shall meet during the term of this agreement to evaluate the need for crossing guards for the next school year and to negotiate a successor agreement.
13. Notices sent pursuant to this agreement shall be addressed as follows:
55 To the City:
City Manager
City of Foster City
610 Foster City Boulevard
Foster City, CA 94404
To the District:
Superintendent
San Mateo-Foster City School District
1170 Chess Drive
Foster City, CA 94404
14. This agreement may only be amended by mutual agreement in writing.
56 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.
Dated:
D
ated:
CITY OF FOSTER CITY
_________________________________
Richa Awasthi, Mayor
ATTEST:
________________________________
Priscilla Schaus, City Clerk
APPROVED AS TO FORM
Dated:
City Attorney
SAN MATEO-FOSTER CITY SCHOOL
DISTRICT
Dated:
President, Board of Trustees
ATTES
T:
Dated: ________________________________
Clerk of the Board of Trustees
57 Exhibit “A”
SCHOOL CROSSING AM SHIFT PM SHIFT MINIMUM DAY
Audubon Gull 8:00-8:25 2:30-3:15 12:15-1:00
Brewer Island Polynesia/Niantic 7:45-8:30 2:30-3:05 11:15-12:55 Foster City Edgewater/Beach Park 7:40-9:40 2:10-4:10 12:05-2:05 Foster City Castor/Beach Park 7:30-8:30 2:00-3:00 12:00-1:00 Beach Park Shell/Beach Park 8:00-8:30 1:00-1:30 &
2:50-3:20
12:40-1:10
58 EXHIBIT B
INSURANCE FORMS
District shall provide, in addition to the Certific ates of Insurance, original Endorsement affecting the coverages specified in Section 9 - INSURANCE of the Agreement on the attached form. No substitute form will be accepted.
ATTACHED
1. Insurance Coverage Form
59 60
DATE: May 2, 2022
TO: Mayor and Members of the City Council
VIA: Edmund Suen, Interim City Manager
FROM: Priscilla Schaus, Communications Director/City Clerk Yelena Cappello, Deputy City Clerk
SUBJECT: AMEND THE POLICY STATEMENT OF THE PARKS AND
RECREATION COMMITTEE TO CHANGE THE MEETING
LOCATION
RECOMMENDATION
It is recommended that the City Council approve a resolution amending the policy statement of the Parks and Recreation Committee, changing the meeting location from the Sunfish Room, Foster City Recreation Center, 650 Shell Boulevard to the Conference Room, Council Chambers, 620 Foster City Boulevard to address technology and accessibility issues.
EXECUTIVE SUMMARY
The recently amended Ralph M. Brown Act allows local legislative bodies to continue meeting by teleconference during a Gubernatorial proclaimed state of emergency if the local legislative body determines, by majority vote, that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The provisions allow for public meetings to be held in hybrid format via in-person and teleconference participation during a proclaimed state of emergency. The City Council has adopted resolutions in accordance with Assembly Bill 361 on a monthly basis. Most recently, City Resolution No. 2022-39 was adopted on April 18, 2022, to continue hybrid 61 meetings to allow for greater accessibility and reduced risk to the health and safety of the public.
The City Council/EMID Board of Directors and Planning Commission have safety measures and technology in place at the Council Chambers to allow hybrid meetings which allow in-person and teleconferenced appearances at meetings. The Policy Statement of the Parks and Recreation Committee specifies that the committee meets in the Sunfish Room at the Recreation Center. The IT Division has advised that the Sunfish Room is not conducive to a hybrid meeting format due to echoing that makes it difficult to hear the meeting proceedings, and has suggested the Council Chambers Conference Room as the preferred meeting location. The policy statements of the Audit and Youth Advisory Committees do not necessitate an update to change the meeting location. Similarly, the Levee Bond Oversight Committee meets in the Council Chamber Conference Room per its bylaws, and the Traffic Review Committee is governed by Municipal Code section 10.08.080-
10.08.090, which allows for the meeting location to be set by the chairperson.
It is recommended that the City Council approve a resolution amending the policy statement of the Parks and Recreation Committee, changing the meeting location from the Sunfish Room, Foster City Recreation Center, 650 Shell Boulevard to the Conference Room, Council Chambers, 620 Foster City Boulevard, to allow for technological access to continue the hybrid meetings.
BACKGROUND/ANALYSIS
Foster City has a Planning Commission as required by State law and Citizen Advisory Committees established per Foster City Municipal Code (FCMC) §2.36.010. The Parks and Recreation Committee was established and appointed by the City Council/EMID Board of Directors on April 18, 1963. The Parks and Recreation Policy Statement was last amended on March 15, 2021, with the adoption of City Resolution No. 2021-31, which increased the Committee membership from five to seven members on a trial basis.
Beginning in March 2020, City Council, Planning Commission, and Committee meetings were held virtually in accordance with Government Code Section 54953, which was amended to authorize teleconferenced meetings during certain proclaimed states of emergency. The Governor of California proclaimed a state of emergency related to Covid-19 on March 4, 62 2020, deeming teleconferenced meetings necessary so that the City can conduct essential business and to protect public health and safety of attendees. As State and local guidelines changed during the course of the COVID-19 pandemic, the City began holding meetings in a hybrid format to allow for virtual and in-person meeting participation, providing for greater accessibility to the public while reducing risk to the health and safety of attendees. The Parks and Recreation Committee held its first hybrid meeting in 2021, returned to virtual-only meetings in early 2022 in response to an increase in COVID-19 cases, and resumed hybrid meetings in April 2022.
Per its Policy Statement, the Parks and Recreation Committee meets in the Sunfish Room at the Recreation Center. However, the IT Division has advised that the Sunfish Room is not conducive to a hybrid meeting format, and has suggested the Council Chambers Conference Room as the preferred meeting location. Staff recommends that the City Council approve a resolution amending the policy statement of the Parks and Recreation Committee, changing the meeting location from the Sunfish Room, Foster City Recreation Center, 650 Shell Boulevard to the Conference Room, Council Chambers, 620 Foster City Boulevard to allow for technological access to continue the hybrid meetings .
FISCAL IMPACT
There is no fiscal impact associated with this item.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREAS
This item is in alignment with the "City Council Operations and Improved Community Engagement," "Public Safety and Social Equity," and "Staff Empowerment and Operational Excellence" Value/Priority Areas. Increasing accessibility to public meetings amid the COVID-19 crisis encourages the public to engage with the City Council/EMID Board of Directors, Planning Commission, and Committees in an equitable and safe manner.
Attachments:
Attachment 1 - Resolution
Attachment 2 - Parks and Recreation Policy Statement
63 RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY AMENDING
THE POLICY STATEMENT OF THE PARKS AND RECREATION COMMITTEE TO
CHANGE THE MEETING LOCATION FROM THE SUNFISH ROOM, FOSTER CITY RECREATION CENTER, 650 SHELL BOULEVARD TO THE CONFERENCE ROOM, COUNCIL CHAMBERS, 620 FOSTER CITY BOULEVARD
CITY OF FOSTER CITY
WHEREAS, Parks and Recreation Committee meetings have been held virtually since the start of the State proclaimed state of emergency related to COVID-19 in March 2020, in accordance with Government Code Section 54953. Beginning in 2021 as State and local guidelines changed during the course of the Covid-19 pandemic, the City began holding meetings in a hybrid format in accordance with AB 361 to allow for virtual and in-person meeting participation, providing for greater accessibility to the public while reducing risk to the health and safety of attendees; and WHEREAS, the IT Division has advised that the Sunfish Room where the Parks and Recreation Committee currently meets is not conducive to a hybrid meeting format, and has suggested the Council Chambers Conference Room as the preferred meeting location to allow for technological access to continue the hybrid meetings.
NOW, THEREFORE, BE IT RESOLVED that the Policy Statement of the Foster City Parks and Recreation Committee is hereby amended effective June 1, 2022 as follows:
" Meetings: Regular meetings of this Committee shall be held on the 1st Tuesday of each month at 6:30pm in the Conference Room, City Council Chambers, 620 Foster City Boulevard, Foster City, CA.”
PASSED AND ADOPTED as a Resolution of the City Council of the City of Foster City at the regular meeting held on the 2nd day of May, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
RICHA AWASTHI, MAYOR
ATTEST:
___________________________________
PRISCILLA SCHAUS, CITY CLERK
64 Policy Statement for Parks and Recreation Committee
Statement of Purpose: The Parks and Recreation Committee serves in an advisory capacity at the pleasure of the City Council through the Parks and Recreation Department Director and staff. The Parks and Recreation Committee shall support the spirit of City Council priorities and Parks and Recreation Department goals and objectives in order to provide for a parks and recreation · program that is responsive to the interests of Foster City citizens and strives for comprehensive community engagement by:
A. Serve as ambassadors of the Parks and Recreation Department through volunteering for Parks and Recreation Department functions.
8. Be the voice of citizen interests relevant to enhancing the community's parks and recreation opportunities.
C. Actively promote and advocate for parks and recreation services that enhance community life.
D. Make recommendations to the City Council on Parks and Recreation Department operations from a pure policy standpoint, pertaining only to programs, levels of services, and capital improvement.
E. Periodically review and make recommendations on the parks and recreation element of the City General Plan.
Membership: This Committee shall consist of seven (7) voting members appointed by the City Council.
The term of membership on this Committee shall be as stated in Chapter 2.36 of the Foster City Municipal Code.
Officers: The officers of this Committee shall be the chairman and vice-chairman. Duties of the chairman and vice-chairman shall be as stated in Chapter 2.36 of the City Code for City Committees.
At the first meeting of the members of this Committee, nominations shall be made and the election of the officers accomplished. Subsequently, nominations shall be made and the election of the officers made by the committee as a whole shall be made at the first meeting on or after January 1st of each year.
In accordance with Chapter 2.36 of the City Code, Officers shall serve a term of one year only and shall not succeed themselves.
Meetings: Regular meetings of this Committee shall be held on the 1st Tuesday of each month at 6:30pm in the Conference Room, City Council Chambers, 620 Foster City Boulevard, Foster City, CA. Regular, adjourned, and special meetings will follow the procedures as stated in the Chapter
2.36 of the City Code for City Committees and the Ralph M. Brown Act. 65 Annual Report: The Committee shall submit and present a year-end report (Parks and Recreation Committee mission statement, accomplishments and goals) to the City Council.
Committee Support: The Parks and Recreation Director, or the Director's designated representative, shall be available for all meetings to act as an advisor and to perform related services. Action minutes shall be recorded and a copy forwarded to the City Council.
Procedures: All Committee procedures shall be conducted in accordance with Robert's Rules of Order and the Chapter 2.36 of the City Code for the duties of City Committees. The City Manager shall review all Committee recommendations for City Council action before presentation to the City Council in accordance with Chapter 2.36 of the City Code.
66 DATE: May 2, 2022
TO: Mayor and Members of the City Council
VIA: Edmund Suen, Interim City Manager
FROM: Jennifer Phan, Interim Deputy City Manager
Vanessa Brannon, Management Analyst
SUBJECT: ESTABLISHING A CITIZENS SUTAINABILITY ADVISORY
COMMITTEE
RECOMMENDATION
It is recommended that the City Council take the following actions:
1. Approve the resolution establishing a Citizens Sustainability Advisory Committee (CSAC); establishing its mission, membership composition, and related organizational policies as outlined in the proposed policy statement; and
2. By Minute Order, appoint a Council Liaison and an alternate to the Citizens Sustainability Advisory Committee; and update the Council Liaisons List accordingly.
EXECUTIVE SUMMARY
City Council has reaffirmed its commitment to sustainability under the Innovation and Sustainability Value/Priority, which states the following:
Continue to lead in employing modern solutions to current day problems with a focus on and consideration of climate change. Additionally, Integrated Design 360 (ID360) recommended reinstating a Citizens Sustainability Advisory Committee in their Climate Action Plan Assessment. 67 City staff is now seeking City Council's policy direction on the development of the mission, membership composition, related organizational policies, and other elements of a new Citizens Sustainability Advisory Committee (CSAC).
BACKGROUND
The City of Foster City has demonstrated its commitment to engaging the community on sustainability matters since City Council established the Ad Hoc Environmental Sustainability Task Force ("ESTF") in 2008. ESTF was created to recommend an action plan for community-wide environmental sustainability in Foster City. In February 2009, the ESTF presented a Sustainability Action Plan to the City Council. The City Council reestablished the ESTF for a term of three years to assist with the implementation of Sustainability Action Plan recommendations and advise the City Council on matters related to sustainability. While ESTF completed its term in June 2012, its efforts played a significant role in advancing the City's policy focus on sustainability, developing effective public outreach, and providing informed advice. Additionally, many of the measures described in the City's 2016 Climate Action Plan were based on measures previously recommended in the Sustainability Action Plan.
In Fiscal Year 2018-2019, City staff began preparing a Sustainable Foster City Plan, incorporating Economic Development, Environmental Sustainability, and Social Equity and Engagement goals and programs. In order to engage with Foster City residents in developing the plan, City Council approved a Citizens Sustainability Advisory Committee on June 18, 2018.
The limited-term Citizens Sustainability Advisory Committee (CSAC) was designed to serve in an advisory capacity at the pleasure of the City Council and advise the City Council on Sustainability issues facing Foster City regarding Environmental, Economic, and Social sustainability, and research, review, and provide comments on proposed programs and initiatives to be included in the upcoming two-year Sustainable Foster City Plan. CSAC was established with a dedicated function, a limited duration of one year, and five (5) members. Staff advertised to recruit members who were residents of Foster City and had diverse interests and appropriate expertise. The Committee's term was extended from the initial one-year term to two years during its tenure. Additionally, a non-voting Youth Member-at-Large was added to its membership.
CSAC and City staff spent almost two years conducting outreach and developing the Draft Sustainable Foster City Plan. In addition to its voting and 68 youth members, CSAC also had participation from residents and the business community, specifically Gilead's Sustainability Team. With significant community input, the Draft Sustainable Foster City Plan was completed in June of 2020. The plan included short- and long-term environmental sustainability, economic development, and social equity and engagement goals, programs, and initiatives. The draft plan emphasized community education and engagement, process reassessment and development, and community collaboration.
The Citizens Sustainability Advisory Committee was disbanded on June 30, 2020, completing its limited-term purpose of assisting staff in creating a draft of the Sustainable Foster City Plan. Unfortunately, the COVID-19 Pandemic and staffing constraints put most sustainability efforts on hold while more immediate concerns were prioritized. Staff will revisit the Draft Sustainable Foster City Plan as they develop long-term sustainability strategies that include updating the City’s Climate Action Plan. As the COVID-19 Pandemic continues to ebb into 2022, Staff will seek to realign Sustainable Foster City to achieve consistent community messaging, branding, and outreach in the future.
In the latter half of 2021, the City contracted with consultants Integrated Design 360 LLC (ID360) to assess the City’s climate action performance since adopting its first Climate Action Plan in 2016. ID360 also performed updates to the City's GHG emission inventory, established revised GHG reduction goals that align with new state targets, identified specific measures to achieve GHG reductions, and suggested strategies for future adaptations of climate action planning.
ID360 made a series of recommendations to aid staff in developing an update to the City’s Climate Action Plan. One of their recommendations, “Conduct Stakeholder Engagement,” has two components – reinstate the Citizens Sustainability Advisory Committee (CSAC) and develop a public outreach and stakeholder engagement plan. At its April 18 meeting, City Council approved the issuance of a request for proposals for climate action plan outreach services. Staff agrees with ID360’s recommendation to reestablish the Citizens Sustainability Advisory Committee (CSAC) to assist City staff and community engagement on Sustainability matters.
ANALYSIS
Reinstating the Citizens Sustainability Advisory Committee (CSAC) will help 69 support City Council, City staff, and outside consultants in the climate planning process and implementation of sustainability programs and initiatives. In addition to supporting both consultants and staff in developing new and upcoming plans, a new Citizens Sustainability Advisory Committee will be tasked with advising the City Council to help plan and promote new sustainability programs and those included in the forthcoming Sustainable Foster City and Updated Climate Action Plans. Staff also considered what environmental sustainability activities could be effectively handled by staff and where input from an advisory committee would be most helpful to the City.
Staff researched how other cities have approached sustainability, community engagement, and citizen advisory committees and commissions. Several San Mateo County cities currently have sustainability or environmental citizen committees/commissions as outlined below:
CITY COMMISSION OR
COMMITTEE
SCOPE
Atherton Environmental
Programs Committee
The five-member committee who,
upon request, make
recommendations (both
programmatic and legislative) to City
Council and create community
engagement programs
Brisbane Open Space and
Ecology Committee
Its seven members are appointed by
the City Council for terms of two and
four years each
Half Moon
Bay
Bicycle/Pedestrian
Advisory Committee
(While not specifically
Sustainability-related, the
committee provides advice about
circulation system improvements
and programs to encourage
cycling and walking as a means of
transportation and recreation.)
Committee members are appointed
by the City Council and represent the
diversity of perspectives, including:
Two walking enthusiasts, one
commuter-cyclist, one senior
representative, one youth
representative, and a representative
for the School District (appointed by
the district)
Menlo Park Environmental
Quality Commission
The seven-member commission
advises City Council on matters
70 involving environmental protection,
improvement, and sustainability.
Millbrae Community
Enhancement
Advisory Committee
The nine-member committee's
mission is to promote Millbrae by
creating, participating in, and
supporting activities and programs
that improve the community's
aesthetic and physical environment.
The Committee also focuses on
education, recognition, and advocacy
regarding the environment and
sustainability programs.
Portola Valley Sustainability
Committee
The membership of this Committee
consists of a minimum of five (5) and
a maximum of nine (9) members
appointed by the Town Council. In
addition, the Committee may include
advisory members from Cal Water,
Peninsula Clean Energy, other local
jurisdictions or organizations working
on sustainability issues.
San Mateo Sustainability and
Infrastructure
Commission
The five-member advisory body to
the City Council advises on policies
and programs related to
environmental sustainability,
transportation, and infrastructure.
The cities of Pacifica and San Carlos have Economic Development Advisory Committees. The cities of Belmont, Burlingame, Daly City, Redwood City, San Bruno, and South San Francisco do not have dedicated sustainability or environmental citizen commissions or committees. However, all cities have Parks and Recreation citizen advisory committees, which often take up sustainability matters.
The Policy Statement for the new CSAC is outlined in Attachment 2. The Policy Statement includes the committee’s Statement of Purpose, Membership, Officers, Meetings, Meeting Minutes, Annual Report, Committee Support, and Procedures. There are many options related to the establishment of any citizen-based group. Staff requests direction on the 71 following elements with staff recommendations below:
Purpose of the Citizens Sustainability Advisory Committee CSAC would serve in an advisory capacity at the pleasure of the City Council, providing feedback and comment on sustainability issues facing Foster City regarding environmental, economic, or social sustainability. Additionally, CSAC can also research, review, and provide comments on proposed sustainability programs and initiatives. Further, topics for discussion by CSAC could include innovation in technology, sustainable transportation, equitable social engagement, and sustainable economic development.
Committee Liaisons
The City Council is authorized to appoint a Council Liaison to each of its citizen advisory committees to provide policy direction and support to the group. Currently, Mayor Richa Awasthi and Councilmember Sam Hindi are on the City Council Economic Development/Sustainability Subcommittee. Staff recommends that the City Council appoint a Council liaison.
The City Manager will appoint staff in the City Manager’s Department as staff liaison. However, various other Department Heads and Management Staff will be responsible for managing meetings on topics such as innovation, technology, and smart cities (IT), social equity, public engagement (Communications), and smart buildings (Community Development).
Membership
City Council may approve membership of any number and a selection process of its choosing. Staff recommends not more than 10 members for one staff liaison.
Staff recommends the following membership composition:
Five (5) Foster City Resident voting member seat
One (1) Non-Voting Foster City Resident Youth Member-at-large seat (if City Council elects only one non-profit member seat, an additional one (1) youth member should be added
Two (2) Non-Voting in-town Member-at-large Business seats (one (1) business member should be from one of the City’s major employers, and one (1) business member should be from one of the City’s small businesses)
One to two (1-2) Non-Voting in-town Member-at-large Non-Profit seats (City Council may wish to include one (1) in-town non-profit organization 72 member and an additional one (1) in-town religious or Community Based Organization (CBO) entity member)
Membership should include representative interests and appropriate expertise. Possible non-profit and/or small business members could include representatives from:
Foster City Village
Chamber of Commerce
Lions’ or Rotary Clubs
Local "Green" businesses
In-town builder or architect familiar with green building design and construction
Education/School District(s)
Homeowners' Association(s)
Community-based organizations (churches, service club, etc.) CSAC members will be recruited through a combination of advertisement and invitation. The five (5) resident voting members and the youth member-at- large shall be selected through an application and City Council selection process. The three to four (3-4) non-voting member-at-large business and non-profit seats will be selected by City staff with advice and feedback from Sustainability Subcommittee Council liaisons.
Regular Meeting Schedule
Staff recommends that CSAC meet monthly on the second Wednesday of the month at 6:30 PM.
Timeline
May 2, 2022: Council meeting to consider the establishment of Citizens Sustainability Advisory Committee - Resolution establishing committee with Attachment 2: Policy Statement attached (statement of purpose and other organizational policies)
May 18 to June 30, 2022: Advertise for recruitment of five members (6 weeks)
June 30, 2022: Application Deadline
July 18, 2022: Committee Appointments
73 August 10, 2022: First meeting of the Citizens Sustainability Advisory Committee
FISCAL IMPACT
There is no fiscal impact.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREAS
Climate Action Planning and corresponding outreach efforts align with the "Innovation and Sustainability" and “Improved Community Engagement” Value/Priority Areas.
Attachments:
• Attachment 1 - Resolution
• Attachment 2 - Policy Statement
• Attachment 3 - Draft Council Liaisons List Dated May 2, 2022 74 RESOLUTION NO.____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY
ESTABLISHING THE CITIZENS SUSTAINABILITY ADVISORY COMMITTEE
CITY OF FOSTER CITY
WHEREAS, the City of Foster City is preparing an update to the City’s Climate Action Plan (CAP), which is part of the Land Use and Circulation Element of the General Plan; and
WHEREAS, extensive and comprehensive community outreach and engagement is needed to gather input and feedback to aid in the development of an updated Climate Action Plan; and
WHEREAS, the City of Foster City is continuing with the development of the Sustainable Foster City Plan, which includes strategies and activities in the areas of economic development, protecting the environment, and ensuring social equity that promotes the long-term viability of the Foster City community and its way of life; and WHEREAS, the City Staff and consultants hired to conduct a climate action assessment recommend the formation of a Citizens Sustainability Advisory Committee to advise the City Council and City Staff on sustainability issues facing Foster City and research, review, and provide comments on proposed Climate Action Plan programs and initiatives; and
WHEREAS, City Council has previously identified Sustainability and Innovation and Improved Community Engagement as a Strategic Priority; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby establish a Citizens Sustainability Advisory Committee and approves its policy statement as outlined hereto and incorporated herein. 75 PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 2nd day of May, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RICHA AWASTHI, MAYOR
ATTEST:
PRISCILLA SCHAUS, CITY CLERK
76 Policy Statement for Citizens Sustainability Advisory Committee S
tatement of Purpose
The Citizens Sustainability Advisory Committee (CSAC) serves in an advisory capacity at the pleasure of the City Council. The Citizens Sustainability Advisory Committee shall advise the City Council on sustainability issues facing Foster City regarding Environmental, Economic, or Social sustainability and research, review , and provide comments on proposed programs and initiatives.
M
embership
• Five (5) Foster City Resident voting member seats
• One (1) Non-Voting Foster City Resident Youth Member-at-large seat o If Council elects only one non-profit member seat, an additional one (1) youth member should be added
• Two (2) Non-Voting in-town Member-at-large Business seats o One (1) business member should be from one of the City’s major employers, and one (1) business member should be from one of the City’s small businesses
• One to two (1-2) Non-Voting in-town Member-at-large Non-Profit seats o City Council may wish to include one (1) in-town non-profit organization member and an additional one (1) in-town religious or Community Based Organization (CBO) entity member
CSAC members will be recruited with a combination of advertisement and invitation. The five (5) resident voting members and the youth member-at-large shall be selected through an application and City Council selection process. The three to four (3- 4) non- voting member-at-large business and non- profit seats will be selected by City Staff with advice and feedback from Sustainability Subcommittee Council liaisons.
City Council and Staff Liaisons
The City Council shall appoint a City Council liaison to the committee. The City Manager shall appoint a staff liaison to the committee.
Committee Organization and Procedures
The committee shall s elect a chair a nd vice-chair. The duties of t he chair and vice-chair shall be as st ated in t he City M unicipal C ode for A dvisory C ommittees. C ommittee procedures shall be conducted i n accordance with Robert's R ules of Order and the City Municipal Code for Advisory Committees.
Meetings
Meetings shall be held, as needed, at the Council Chambers Conference Room, 620 Foster City Blvd., Foster City, CA, 94404 monthly on the second Wednesday of the month at 6:30 PM.
Attachment 2
77 Dated: DRAFT May 2, 2022
FOSTER CITY COUNCIL LIAISONS
POLICY/REGULATORY AGENCIES REPRESENTATIVE/ALTERNATE
1. Airport Community Roundtable Hindi
2. Airport Land Use Committee (ALUC) Sullivan
3. Association of Bay Area Governments (ABAG) Awasthi/Froomin
4. City/County Association of Governments (C/CAG) Awasthi/Froomin
5. Council of Cities – City Selection Committee Awasthi
6. League of California Cities Awasthi/Froomin
FOSTER CITY ADVISORY COMMITTEES
1. Audit Committee Gehani/Sullivan
2. Citizens Sustainability Advisory Committee To Be Determined
3. Parks and Recreation Committee Sullivan/Awasthi
4. Planning Commission Froomin/Awasthi
5. Traffic Review Committee Froomin/Hindi
6. Youth Advisory Committee Froomin/Gehani
OTHER ORGANIZATIONS (non-regulatory)
1. Bay Area Water Supply and Conservation Agency (BAWSCA) Hindi
2. Chamber of Commerce Hindi/Awasthi
3. Emergency Services Council Froomin/Gehani
4. Joint Powers Authority Fire Board for the Awasthi/Froomin San Mateo Consolidated Fire Department
5. Library Joint Powers Authority Gehani/Hindi
6. Peninsula Clean Energy Authority Hindi/Sullivan
7. Peninsula Traffic Congestion Relief Alliance (Commute.org) Gehani/Sullivan
8. San Francisco Bay Area Regional Water System Financing Hindi Authority (RFA)
9. San Mateo County Pre-Hospital Emergency Services Froomin/Gehani Medical Group Joint Powers Authority
10. San Mateo-Foster City Elementary School District Sullivan/Hindi
11. San Mateo-Foster City Public Financing Authority (JPFA) Gehani/Sullivan
12. San Mateo Union High School District Sullivan/Hindi
13. South Bayside Waste Management Authority (SBWMA) Froomin/Gehani 78 FOSTER CITY COUNCIL SUBCOMMITTEES
SUBCOMMITTEES REPRESENTATIVE(S)
1. Land Use Froomin & Hindi
2. Infrastructure/Facilities Awasthi & Sullivan
3. Communications & Public Engagement Awasthi & Gehani
4. Transportation Gehani & Hindi
5. Economic Development/Sustainability Awasthi & Hindi
6. City Manager Performance Review - Year 2022 (ad hoc) Awasthi & Froomin
7. Pension Liability - Year 2022 (ad hoc) Hindi & Sullivan
8. Foster’s Landing (ad hoc) Hindi & Gehani
9. Privacy & Technology (ad hoc) Froomin & Gehani
10.Community Beautification (ad hoc) Froomin & Sullivan 79 DATE: May 2, 2022
TO: Mayor and Members of the City Council
VIA: Edmund Suen, Interim City Manager
FROM: Priscilla Schaus, Communications Director/City Clerk Yelena Cappello, Deputy City Clerk
SUBJECT: CERTIFICATES AND PROCLAMATIONS POLICY
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution approving the Proclamations and Certificates Policy.
EXECUTIVE SUMMARY
Proclamations and Certificates are ceremonial documents issued in appreciation or recognition of individuals, organizations, or events that have an association with the City of Foster City. These documents are strictly honorary and do not carry any legislative or legal value, nor do they constitute an endorsement by the City of Foster City or the City Council.
Historically, Foster City has not had a formal policy on the issuance of certificates and proclamations, and generally the Mayor together with the City Manager have directed staff to place the certificate or proclamation on a City Council agenda for presentation, or prepare the document to be given directly to a requester outside of a City Council meeting. In 2019, Mayor Catherine Mahanpour requested that all requests for proclamations and certificates were agendized to be approved by the City Council prior to presentation at a City Council meeting or delivery to the requester, and the process continued through the first quarter of 2022. Since approval and presentation required 80 two City Council meetings, proclamation and certificate presentations could sometimes result in delays for time-sensitive events. In an effort to encourage efficiency and consistency in procedure, staff recommends that the City implement a policy indicating that Mayor together with the City Manager approve the proclamations and certificates. The change in process is expected to shorten the time frame for proclamation requests from approximately 6 weeks to 3 weeks. The City Council may choose to adopt the attached policy as written, or provide staff with direction for amendments.
BACKGROUND/ANALYSIS
Over the course of a typical year, approximately twenty proclamations may be presented at City Council meetings, or provided to a requesting party directly.
Attachment 3 to this report provides a list of proclamations and certificates approved for 2022 at the November 15, 2021 City Council meeting, as well additional proclamations and certificates presented as of April 18, 2022.
Typically, proclamations and certificates are not agendized if a recipient is not available to receive the document. Certificates and proclamations are ceremonial documents issued in appreciation or recognition of individuals, organizations, or events that have an association with the City of Foster City. These documents are strictly honorary and do not carry any legislative or legal value, nor do they constitute an endorsement by the City of Foster City or the City Council.
Historically, Foster City has not had a formal policy on the issuance of certificates and proclamations, and generally the Mayor together with the City Manager have directed staff to place the certificate or proclamation on a City Council agenda for presentation, or prepare the document to be given directly to a requester outside of a City Council meeting. In 2019, Mayor Mahanpour requested that all requests for proclamations and certificates are agendized to be approved by the City Council prior to presentation at a City Council meeting or delivery to the requester, and the process continued through the first quarter of 2022. Since approval and presentation require two City Council meetings, staff recommends streamlining the process so that the Mayor together with the City Manager approve the proclamations and certificates, and adopting a policy to encourage efficiency and consistency in procedure.
Generally, proclamations and certificates presented at City Council meetings or issued directly to the requester have an association with Foster City, including the following examples:
81 Acts of Heroism
Anniversaries or Retirements
Annual Commemorative Events
Athletic/Academic Accomplishments
Civic Celebrations and Regional Events
County Organizations
Federal, State, or Municipal Officials
Guests from Other Countries or States
Local Businesses and Churches
Non-Profit Organizations
Youth and Youth Group Achievements (e.g., Eagle Scouts) Others, as deemed appropriate
Proclamations and certificates are prepared in response to the type of recognition requested. Certificates are prepared for signature by the Mayor on behalf of the City Council and may be provided to the requester or presented by the Mayor or designee at an organization’s event, or presented at a City Council meeting. Similarly, proclamations generally include more content and are provided directly to the requester (Mayoral Proclamation) or presented at a City Council meeting (City Proclamation).
The requesting entity is responsible for providing the specifics regarding the eligibility and nature of the request, as well as information that may be used to develop the proclamation or certificate.
Proclamations and certificates that are political in nature, controversial, or likely would not have a high level of community interest and support, are discouraged. The City retains the right to modify, edit, or otherwise amend the proposed proclamation to meet its requirements, needs, or policy determinations. The City reserves the right to determine the appropriateness and the type of document to be issued based on the information provided by the requesting individual and/or organization. The City also reserves the right to decline any request for a proclamation.
The proposed policy would require that requests be submitted via email to City Clerk, or via a standardized online form.
Staff has compiled information from several San Mateo County cities to assist with guiding the discussion, presented in the chart below:
82 City Process
Atherton Approved by City Manager/Mayor
Belmont Approved by Mayor
Brisbane It’s typically the Mayor who makes the request.
Diversity Calendar that was approved by the
Council is used as a tool to guide proclamation
schedule.
Burlingame Mayor approves
Colma The Mayor and City Manager work together to
decide which ones actually go onto the agenda.
Daly City City Manager's Office prepares and works with Mayor.
Half Moon
Bay
The requests come to City Clerk and City Clerk
reviews whether the Council would be
amenable based on previous proclamations. If
there’s a question/new request, the Mayor
approves.
Hillsborough Reviewed by City Clerk and approved by
Mayor. Link to policy.
Menlo Park Mayor approves
Redwood
City
Approved by City Manager/Mayor
San Bruno City Manager approves all agenda content
including proclamations.
San Carlos Approved by City Manager/Mayor. Annual
proclamations do not require approval.
83 San Mateo City Clerk reviews request with Mayor. Mayor approves. If the Mayor determines the
proclamation request is not consistent with the
policy, the request will be routed to the other
Council Members to determine if there is
interest in issuing the proclamation. If a Council
Member has interest in issuing the proclamation
that the Mayor determined was not consistent
with this policy, that Council Member will
sponsor the item and shall be responsible
for drafting the language to be contained in the
proclamation. The sponsor Council Member
shall provide the draft proclamation language to
the City Clerk. Upon receipt of the draft
proclamation language, the City Clerk will place
the item for consideration to considering issuing
on the Consent Calendar at the next available
meeting. The proclamation will be issued upon
a majority vote of the Council. Link to policy
(page 32)
South San
Francisco
Mayor approves
Woodside Mayor approves
The proposed policy indicates that the Mayor together with the City Manager approve the proclamations and certificates. The policy also adds a contingency for Councilmember approval if the Mayor did not approve. The City Council may choose to adopt the attached policy as written, or provide staff with direction for amendments.
Following the adoption of the Proclamantions and Certificates Policy, staff will create a fillable online form and continue to process emailed requests in order to provide requesters with convenient options.
FISCAL IMPACT
There is no fiscal impact associated with this report.
84 CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA This item is in alignment with the "City Council Operations and Improved Community Engagement" Value/Priority Area in that it seeks to provide an administrative policy on the issuance of certificates and proclamations to ensure a fair and equitable process.
Attachments
Attachment 1 - Resolution
Attachment 2 - Proposed Policy
Attachment 3 - Certificates and Proclamations Presented or Approved as of April 18, 2022
85 RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY ADOPTING
A PROCLAMATIONS AND CERTIFICATES POLICY
CITY OF FOSTER CITY
WHEREAS, Proclamations and Certificates are ceremonial documents issued in appreciation or recognition of individuals, organizations, or events that have an association with the City of Foster City; and
WHEREAS, these documents are strictly honorary and do not carry any legislative or legal value, nor do they constitute an endorsement by the City of Foster City or the City Council; and
WHEREAS, proclamations and certificates are presented at City Council meetings or issued directly to the requester, depending on the type of request; and WHEREAS, in an effort to encourage consistency in procedure, the City Council wishes to implement a policy regarding issuance of proclamations and certificates to ensure a fair and equitable process for requesting and approving proclamations and certificates; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby adopt the attached Proclamations and Certificates Policy and authorizes the Mayor to sign the policy.
PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 2nd day of May 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
RICHA AWASTHI, MAYOR
ATTEST:
______________________________
PRISCILLA SCHAUS, CITY CLERK
86 Updated 4/13/2022
Policy for Issuance of Proclamations and Certificates
PURPOSE
The purpose of this policy is to establish guidelines for the issuance of ceremonial documents including proclamations and certificates of appreciation/recognition. These documents are strictly honorary and do not carry any legislative or legal value, nor do they constitute an endorsement by the City of Foster City or the City Council.
POLICY
The Mayor or the Mayor on behalf of the City Council signs proclamations or certificates to organizations and/or individuals that have an association with Foster City, including to the following examples:
Acts of Heroism
Anniversaries or Retirements
Annual Commemorative Events
Athletic/Academic Accomplishments
Civic Celebrations and Regional Events
County Organizations
Federal, State, or Municipal Officials
Guests from Other Countries or States
Local Businesses and Churches
Non-Profit Organizations
Youth and Youth Group Achievements (e.g., Eagle Scouts) Others, as deemed appropriate
An individual Councilmember or member of the public may request a proclamation or certificate via the Request Form online, or by contacting the City Clerk. The requesting entity is responsible for providing the specifics regarding the eligibility and nature of the request, as well as information that may be used to develop the proclamation or certificate.
Proclamations and certificates that are political in nature, are controversial, or that likely would not have a high level of community interest and support, are discouraged. The City retains the right to modify, edit, or otherwise amend the proposed proclamation to meet its requirements, needs, or policy determinations. The City reserves the right to determine the appropriateness and the type of document to be issued based on the information provided by the requesting individual and/or organization. The City also reserves the right to decline any request for a proclamation.
PROCLAMATIONS
Public announcements directing attention to a person, organization, or event.
Attachment 2
87 Updated 4/13/2022
Prepared in response to the type of recognition requested, and issued solely by the Mayor (Mayoral Proclamation) or by the Mayor on behalf of the City Council (City Proclamation) Proclamation requests are provided to the City Manager and Mayor for approval. Approved proclamations are provided directly to the requester (Mayoral Proclamation) or presented at a City Council meeting (City Proclamation)
CERTIFICATES
Commendations typically issued to acknowledge the activities of a person or organization. Prepared in response to the type of recognition requested Certificate requests are provided to the City Manager and Mayor for approval. Approved certificates are prepared for signature by the Mayor on behalf of the City Council and may be provided to the requester or presented by the Mayor or designee at an organization’s event, or presented at a City Council meeting
PROCEDURE
1. Requests for proclamations and certificates, including draft language, may be submitted directly via the website form at www.fostercity.org/cityclerk or by emailing the City Clerk at [email protected].
2. Following approval from the City Manager and Mayor, the City Clerk will draft the proclamation or certificate using the information supplied by the requester, in consultation with the Mayor and City Manager.
3. Upon proclamation or certificate approval, the City Clerk will coordinate with the requester regarding the presentation or delivery of the proclamation.
If the Mayor determines the proclamation request is not consistent with the policy, the request will be routed to the other Councilmembers to determine if there is interest in issuing the proclamation.
If a Councilmember has interest in issuing the proclamation that the Mayor determined was not consistent with this policy, that Councilmember will sponsor the item and shall be responsible for drafting the language to be contained in the proclamation. The sponsor Councilmember shall provide the draft proclamation language to the City Clerk. Upon receipt of the draft proclamation language, the item will be agendized for consideration on the Consent Calendar at the next available meeting. The proclamation will be issued upon a majority vote of the Council, to be presented at the next available City Council meeting following approval or provided directly to the requester.
TIMING
Requests for proclamations and certificates should be submitted as soon as possible. City Proclamations and Certificates presented at a City Council meeting should be requested three weeks in advance to accommodate agenda publication timelines. Mayoral Proclamations and certificates not presented at a City Council meeting should be submitted at least two weeks in advance.
Exceptions may be made on a case-by-case basis.
88 Attachment 3
Certificates and Proclamations Presented or Approved as of April 18, 2022 City Council approved a list of proclamations at the November 15, 2021 meeting.
Additional proclamations approved at a later time and presented as of April 18, 2022 are italicized.
1. Human Trafficking Prevention Month - January (San Mateo County Human Trafficking Program)
2. Health for Humanity Yogathon - January (Hindu Swayamsevak Sangh, USA Inc – not presented)
3. A Proclamation Recognizing February 2022 as Black History Month- February
4. A Proclamation Recognizing March 2022 as Women's History Month – March
5. Presentation of Certificates of Recognition to Youth Participants of the Foster City 50th Anniversary Writing Contest -- March
6. National Public Safety Telecommunicators Week - April (Police Department)
7. National Volunteer Week - April (Police Department)
8. Mosquito Awareness Week - April (San Mateo County Mosquito and Vector Control District – not presented)
9. A Proclamation in Recognition of Interim City Manager Kevin M. Miller - April
10.A Proclamation Recognizing April 2022 as Arab American Heritage Month - April
11.Honoring Planning Commission Service - Richard "Rick" Wykoff - May Community Development Department)
12.Mental Health Month - May (San Mateo County Health Department)
13.National Police Week and Peace Officers Memorial Day - May (Police Department)
14.Public Works Week - May (Parks and Recreation/Public Works Department)
15.Trash to Art Contest Winners - May/June (Recology/Rethink Waste)
16.Recognizing and Observing Juneteenth - June (Foster City Chamber of Commerce)
17.LGBTQ Pride Month - June (Foster City Chamber of Commerce)
18.Parks and Recreation Month - July (Parks and Recreation/Public Works Department)
19.National Emergency Preparedness Month - September (San Mateo Consolidated Fire Department)
20.Fire Prevention Week - October (San Mateo Consolidated Fire Department) 89 21.Down Syndrome Awareness Month - October (Resident request)
22.Family Court Awareness Month - November (Family Court Awareness Month organization)
23.National American Indian Heritage Month - November (Daughters of the American Revolution)
24.Rethink Waste Contest Winners Certificate of Recognition - December (Recology/Rethink Waste)
90 Prepared Date 04/14/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/10
Report Number 29
Check Number Vendor Name Description
145551 A PLUS TREE INC TREE SERVICES - APRIL 2022
145552 ACSORTC POST TRAINING REIMBURSEMENT - WILL HAMILTON-FRISZ 145553 AD ART INC LED SIGN REPAIR
145554 ADVANCED ADBAG PACKAGING INC. SURGICAL TOWEL, DOGGIE BAGS AND CLEAR RECYCLING BAGS 145555 ADVANCED SOFTWARE PRODUCTS REACT MAINTENANCE FEE - MAY 2022- APRIL 2023 145556 ALL FENCE COMPANY, INC. FENCE INSTALLATION AT LEO J. RYAN PARK 145557 ALPHA ANALYTICAL LABORATORIES INC. LAGOON WATER QUALITY TEST 145558 AMAZON CAPITAL SERVICES, INC. 5 LG LAPTOPS
145559 AMERICAN TECHNOLOGY SOLUTIONS CORP MYPAYSTUB ONLINE PAYROLL SERVICES - JANUARY AND FEBRUARY 2022
145560 B&H PHOTO-VIDEO 2 ASUS 49"ROG STRX MONITORS
145561 BARTLE WELLS ASSOCIATES WATER AND SEWER RATES STUDY 2022 145562 BAY AREA WATER SUPPLY & FY21/22 4TH QUARTER ASSESSMENT AND METER TESTING MARCH 2022
145563 BAYSIDE BUILDING MATERIALS MISCELLANEOUS SUPPLIES - PARK PROGRAM 145564 BBP INC C&D REFUND
145565 BENDER ROSENTHAL INC CIP657 - PROFESSIONAL INTEREST ACQUISITION SERVICES - MARCH 2022
145566 RAYMOND BORG SYNTHETIC TURF REBATE
145567 CALIFORNIA DEPT TAX/FEE ADM(CDTFA) UNDERGROUND TANK MAINTENANCE 145568 CALIFORNIA DIESEL & POWER LIFT STATION#29 REPAIR SERVICES & SUPPLIES 145569 CATHY LAU POST TRAINING REIMBURSEMENT - CATHY LAU 145570 CH BULL COMPANY TRI POD-WINC COMPLETE TRI POD SYSTEM 145571 CINTAS CORPORATION UNIFORM/LAUNDRY SERVICES - APRIL 2022 145572 CITY OF REDWOOD CITY SAN MATEO COUNTY COUNCIL OF CITIES MEETING APRIL 22, 2022 - RICHA AWASTHI
145573 CLARK PEST CONTROL OF STOCKTON INC PEST AWAY SERVICES - APRIL 2022 145574 COCCONI ELECTRIC COMPANY REWIRE EXISTING RECEPTACLES Check Date Check
Amount
4/14/2022 7,789.39
4/14/2022 335.00
4/14/2022 976.88
4/14/2022 4,474.99
4/14/2022 739.95
4/14/2022 6,055.00
4/14/2022 900.00
4/14/2022 5,353.90
4/14/2022 400.35
4/14/2022 1,735.64
4/14/2022 13,320.00
4/14/2022 44,102.52
4/14/2022 392.61
4/14/2022 1,900.00
4/14/2022 253.75
4/14/2022 2,540.00
4/14/2022 644.90
4/14/2022 3,370.87
4/14/2022 2,692.40
4/14/2022 5,168.68
4/14/2022 435.58
4/14/2022 50.00
4/14/2022 647.00
4/14/2022 1,724.00
91 Prepared Date 04/14/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/10
Report Number 29
Check Number Vendor Name DescriptionCheck Date Check
Amount
145575 CONTRACT SWEEPING SERVICES INC. STREET CLEANING SERVICE - MARCH 2022 145576 CORE & MAIN LP MISCELLANEOUS SUPPLIES - WATER PROGRAM 145577 COUNTY OF SAN MATEO CRIME LAB FEES - DECEMBER 2021 AND JANUARY 2022 145578 CRAIG YESZIN PLANNING DEPOSIT REFUND
145579 CREATIVE SECURITY COMPANY INC. PRE-EMPLOYMENT EXAMS 145580 CREST/GOOD MANUFACTURING CO. INC PLUMBING MATERIAL & SUPPLIES 145581 CSG CONSULTANTS INC. D542,D549, D537, D552 - PILGRIM TRITON PHASE 3, LAGUNA
VISTA IMPROVEMENT, GILEAD CONSTRUCTION INSPECTION
SERVICES, EDGEWATER MARINE DEVELOPMENT INSPECTION
145582 CWEA LOCAL SECTION MEMBERSHIP RENEWAL - FRANK SCHOENING 145583 DAVID WELLHOUSE & ASSOCIATES, INC. ANNUAL SB90 REPORTING SERVICES 145584 DEPARTMENT OF CONSERVATION SMIP JANUARY1 2022 - MARCH 31 2022 145585 DEPENDABLE LOCK AND HARDWARE MORTISE LOCKS AND KEYS 145586 DEVON BUTLER POST TRAINING REIMBURSEMENT - DEVON BUTLER 145587 DIVISION OF THE STATE ARCHITECT SB 1186 FOR JANUARY 1, 2022 - MARCH 31, 2022 145588 ESTERO MUNICIPAL IMPROVEMENT DIST. WATER SERVICES - MARCH 2022 145589 EWING IRRIGATION PRODUCTS MISCELLANEOUS MATERIALS AND IRRIGATION SUPPLIES-PARK
PROGRAM
145590 FORELAND PARTS INC. AUTO PARTS
145591 FOSTER'S LANDING RENT SUBSIDY - MAY 2022 - JULY 2022 145592 GAWFCO ENTERPRISES INC CAR WASH SERVICES - MARCH 2022 145593 GLOBAL INDUSTRIAL MISCELLANEOUS INDUSTRIAL SUPPLIES & MATERIAL - PARKS 145594 THE GOODYEAR TIRE & RUBBER COMPANY AUTO PARTS
145595 GRAINGER MISCELLANEOUS SUPPLIES SEWER PROGRAM
145596 GRANITE ROCK COMPANY #26462 MISCELLANEOUS SUPPLIES WATER PROGRAM 145597 GRAPHIC ELECTRONICS, INC. MEMORIAL BENCH PLATE
145598 HIGHERGROUND, INC. LIVE 911 & RADIO ANNUAL MAINTENANCE - APRIL 2022- MARCH 2023
4/14/2022 8,923.23
4/14/2022 1,852.35
4/14/2022 3,931.00
4/14/2022 1,500.00
4/14/2022 1,844.14
4/14/2022 2,260.77
4/14/2022 11,832.50
4/14/2022 192.00
4/14/2022 2,500.00
4/14/2022 277.40
4/14/2022 2,330.85
4/14/2022 40.00
4/14/2022 480.40
4/14/2022 66,646.32
4/14/2022 3,489.09
4/14/2022 5.92
4/14/2022 21,168.26
4/14/2022 357.63
4/14/2022 1,837.77
4/14/2022 2,623.35
4/14/2022 217.95
4/14/2022 581.05
4/14/2022 425.00
4/14/2022 3,567.27
92 Prepared Date 04/14/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/10
Report Number 29
Check Number Vendor Name DescriptionCheck Date Check
Amount
145599 HIP HOUSING AFFORDABLE VENTURES INC HIP MANAGEMENT FEE - APRIL 2022 AND WORKFORCE HOUSING MANAGEMENT MARCH 2022
145600 HOME DEPOT CREDIT SERVICES MISCELLANEOUS MATERIAL & SUPPLIES - PARK, WATER,SEWER,
AND VEHICLE PROGRAM
145601 HOUTAN PEZESHKAN POST TRAINING REIMBURSEMENT - H. PEZESHKAN 145602 IEDA LABOR RELATION SERVICE - JANUARY 2022
145603 INTERSTATE TRAFFIC CONTROL PROD INC MISCELLANEOUS SUPPLIES - STREET PROGRAM 145604 JAMES GERANIOS K-9 DOG FOOD/TREATS/SUPPLIES
145605 JENNIFER LIN CLASS REFUND - AFTER SCHOOL HOOPS
145606 JULIO CLEANING AND MAINTENANCE JANITORIAL SERVICE:APRIL 2022 145607 KELLY-MOORE PAINT COMPANY INC. MISCELLANEOUS PAINT SUPPLIES 145608 KEVIN ORTIZ VISION REIMBURSEMENT - K. ORTIZ
145609 KOFF & ASSOCIATES, INC. CLASSIFICATION STUDY SERVICES - MARCH 2022 145610 L & M DISTRIBUTION INC TENNIS COURT SUPPLIES
145611 LSA ASSOCIATES, INC. PROFESSIONAL ENGINEERING SERVICES - MARCH 2022 145612 LUIS AVALOS EMPLOYEE REIMBURSEMENT - LUIS AVALOS 145613 MARIA SAGUISAG-SID EMPLOYEE REIMBURSEMENT - MARIA SAGUISAG-SID 145614 METRO LIGHTING DBA WESCHEM INC. LIGHTING SUPPLIES - BUILDING PROGRAM 145615 METROPOLITAN TRANSPORTATION STREETSAVER ANNUAL SUBSCRIPTION MAY 2022 - MAY 2023 145616 MICHAEL GREENE POST TRAINING REIMBURSEMENT - MICHAEL GREENE 145617 MIKE BROWN ELECTRIC CO. CIP694:CONSTRUCTION SERVICES - FEBRUARY 2022 145618 MISSION CLOUD SERVICES, INC CALOPPS WEBSITE HOSTING SERVICES: MONITORING & ALERT
RESPONSE, BACKUPS, PATCHING, AND MAINTENANCE - APRIL
2022
145619 MISSION LINEN SUPPLY-UNIFORM LAUNDRY SERVICES - APRIL 2022 145620 MOTION INDUSTRIES INC. MISCELLANEOUS SUPPLIES - CHORE BOOT 145621 MURRAYSMITH INC CIP660:WATER TANK IMPROVEMENT PROJECT 145622 N. GLANTZ & SON LLC MISCELLANEOUS SIGN MAKING MATERIALS 145623 NAVIA BENEFIT SOLUTIONS, INC. SECTION 125 PARTICIPANT FEE: - MARCH 2022 4/14/2022 3,360.00
4/14/2022 3,047.52
4/14/2022 299.16
4/14/2022 3,044.20
4/14/2022 191.41
4/14/2022 1,297.66
4/14/2022 240.00
4/14/2022 25,088.00
4/14/2022 189.98
4/14/2022 200.00
4/14/2022 3,730.00
4/14/2022 4,309.37
4/14/2022 1,248.75
4/14/2022 85.00
4/14/2022 59.58
4/14/2022 1,320.86
4/14/2022 1,500.00
4/14/2022 1,014.39
4/14/2022 62,719.00
4/14/2022 2,000.00
4/14/2022 384.18
4/14/2022 162.19
4/14/2022 22,694.17
4/14/2022 439.20
4/14/2022 94.50
93 Prepared Date 04/14/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/10
Report Number 29
Check Number Vendor Name DescriptionCheck Date Check
Amount
145624 NBC SUPPLY CORP MISCELLANEOUS SUPPLIES PARK PROGRAM 145625 HAN NGUYEN RELOCATION ASSISTANCE - CAROLYN JONES 145626 NINGNING BA CLASS REFUND:NASA ACADEMY
145627 NWESTCO LLC UST OPERATOR INSPECTION
145628 OFFICE DEPOT COFFEE
145629 PACIFIC AUXILIARY FIRE CO FIRE ALARM INSPECTION - BUILDING PROGRAM 145630 PACIFIC GAS & ELECTRIC COMPANY ELECTRICITY AND GAS - MARCH AND APRIL 2022 145631 PACIFIC OFFICE AUTOMATION, INC COPIER INK AND COPIER USAGE CHARGES - FEBRUARY 2022- MARCH 2022
145632 PAOLA MICHEL LAGOON ROOM DEPOSIT REFUND
145633 PENINSULA POWER WASH PRESSURE WASHING SERVICES - MARCH 2022 145634 PERS LONG-TERM CARE PROGRAM INSURANCE PREMIUM:APRIL 2022 145635 DEPARTMENT OF PESTICIDE REGULATION WEBINAR - JC RUIZ APRIL 2022 145636 PETTY CASH/PW ENG PUBLIC WORKS ENGINEERING
145637 PRECISION ACTUARIAL INC GASB 73 AND GASB 75 FUNDING CONTRIBUTION CALCULATION 145638 PREFERRED ALLIANCE "DOT"COMPLIANCE EXPENSE-FEBRUARY 2022 145639 PRIORITY 1 POLICE DEPARTMENT VEHICLE #26-8 OUTFITTING & EMERGENCY VEHICLES REPAIR SERVICES - MARCH 2022
145640 PROFORCE LAW ENFORCEMENT SHOT SPONGE ROUND TRAINING KIT 145641 PRUDENTIAL OVERALL SUPPLY TOWEL/UNIFORM LAUNDRY SERVICES - MARCH 2022 145642 R.E.P.NUT N BOLT GUY MISCELLANEOUS SUPPLIES PUBLIC WORKS 145643 READYREFRESH BY NESTLE DRINKING WATER - MARCH 2022 145644 RICOH USA, INC COPIER SERVICES
145645 SABRE BACKFLOW INC. BACKFLOW TEST KIT
145646 SAN MATEO CO CONTROLLER'S OFFICE SHARED PARKING PENALTY REVENUE ALLOCATION DISTRIBUTION - MARCH 2022
145647 SAN MATEO CO HEALTH DEPT PORTABLE WATER LAB TEST - MARCH 2022 4/14/2022 1,402.19
4/14/2022 1,847.72
4/14/2022 195.00
4/14/2022 1,415.45
4/14/2022 120.52
4/14/2022 1,296.00
4/14/2022 32,181.25
4/14/2022 136.34
4/14/2022 500.00
4/14/2022 2,075.00
4/14/2022 134.83
4/14/2022 170.00
4/14/2022 173.37
4/14/2022 990.00
4/14/2022 229.60
4/14/2022 15,341.80
4/14/2022 1,936.19
4/14/2022 158.18
4/14/2022 801.72
4/14/2022 74.94
4/14/2022 271.36
4/14/2022 321.09
4/14/2022 857.10
4/14/2022 2,070.00
94 Prepared Date 04/14/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/10
Report Number 29
Check Number Vendor Name DescriptionCheck Date Check
Amount
145648 SAN MATEO LAWN MOWER SHOP MISCELLANEOUS EQUIPMENT PARTS/SUPPLIES - PARK
PROGRAM
145649 SAN MATEO LOCK WORKS INC. LOCKS & KEYS - BUILDINGS 145650 SBRPSTC POST TRAINING REIMBURSEMENT - CATHY LAU
145651 SBRTC POST TRAINING REIMBURSEMENT - VUONG PHAN
145652 SHIMMICK CONSTRUCTION COMPANY INC CIP657:LEVEE PROTECTION PLAN AND IMPROVEMENT - MARCH 2022
145653 SOUTHERN COUNTIES OIL CO. GAS
145654 SUMMIT AUTO BODY & PAINTING AUTO REPAIR SERVICES 145655 T.H.E. OFFICE CITY OFFICE SUPPLIES
145656 THE CITIES GROUP GROUP LIFE/ADD PROGRAM DEPOSIT AND LTD PROGRAM ASSESSMENT - JANUARY 2022 - JUNE 2022
145657 THE PLANNING & ZONING RESOURCE COMP PLANNING DEPOSIT REFUND 145658 THERMAL MECHANICAL INC. HVAC REPAIRS, PARTS AND MATERIALS 145659 THIRKETTLE CORPORATION WATER METER PURCHASES
145660 THOMAS AND ASSOCIATES MISCELLANEOUS SUPPLIES SEWER PROGRAM 145661 TIFCO INDUSTRIES MISCELLANEOUS SUPPLIES VEHICLE PROGRAM 145662 TOWNE FORD SALES AUTO PARTS & SUPPLIES - VEHICLE PROGRAM 145663 TRAFFIC PATTERNS,LLC CIP681:TRAFFIC SIGNAL DESIGN 145664 TREMCO WEATHERPROOFING TECHNOLOGIES ROOF PATCH REPAIR SERVICES FOR POLICE DEPARTMENT 145665 TRIPEPI, SMITH & ASSOCIATES, INC. CIP657:LEVEE PROTECTION PLANNING AND IMPROVEMENT - MARCH 2022
145666 TURBO DATA SYSTEM, INC. CITATION PROCESSING - MARCH 222 145667 UTILITY TELECOM GROUP, LLC INTERNET SERVICES - APRIL 2022 145668 VERITIV OPERATING COMPANY JANITORIAL/RESTROOM SUPPLIES 145669 VISION SERVICE PLAN - (CA) VISION PREMIUM - APRIL 2022 145670 VUONG PHAN POST TRAINING REIMBURSEMENT - VUONG PHAN 145671 WE GO LOGO DEPARTMENT APPAREL FOR PARKS STAFF
4/14/2022 336.79
4/14/2022 144.16
4/14/2022 3,631.00
4/14/2022 354.00
4/14/2022 1,348,344.35
4/14/2022 37,868.49
4/14/2022 1,338.55
4/14/2022 303.42
4/14/2022 47,609.97
4/14/2022 172.00
4/14/2022 19,336.72
4/14/2022 11,210.96
4/14/2022 57,546.72
4/14/2022 231.91
4/14/2022 4,081.55
4/14/2022 65,136.00
4/14/2022 1,700.00
4/14/2022 7,826.25
4/14/2022 209.53
4/14/2022 2,404.13
4/14/2022 411.60
4/14/2022 1,134.81
4/14/2022 299.16
4/14/2022 150.78
95 Prepared Date 04/14/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/10
Report Number 29
Check Number Vendor Name DescriptionCheck Date Check
Amount
145672 WHEEL WORKS TIRE SERVICES
145673 WILL HAMILTON-FRISZ POST TRAINING REIMBURSEMENT - WILL HAMILTON-FRISZ 145674 950 EL CAMINO REAL LP EMERGENCY RENT SUBSIDY MAY 2022 - JULY 2022 PAYMENTS 4/14/2022 80.00
4/14/2022 134.21
4/14/2022 5,550.00
2,065,853.49
Submitted for Information:
____________________________________________
Edmund Suen, City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON APRIL 14,2022 96 Prepared Date 04/14/2022 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2022/10
Report Number 29A
ACH Date ACH Vendor Name Description
4/14/2022 ACH
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT
SYSTEM (CalPERS)
2022 REPLACEMENT BENEFIT
CONTRIBUTION ADJUSTMENT - KEVIN
MILLER
4,494.69
4/14/2022 ACH
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT
SYSTEM (CalPERS)
2022 REPLACEMENT BENEFIT
CONTRIBUTION ADJUSTMENT - STEFANI
DANIELL
782.19
4/14/2022 ACH
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT
SYSTEM (CalPERS)
2022 REPLACEMENT BENEFIT
CONTRIBUTION ADJUSTMENT - STANTON
MAUPIN
450.81
4/14/2022 ACH
CALIFORNIA BUILDINGS STANDARDS
COMMISSION
GREEN BUILDING FEE FOR 1/1/2022-
3/31/2022
1,744.47
7,472.16
Submitted for Information:
____________________________________________
Edmund Suen, City Treasurer
ACH ON THIS REGISTER PROCESSED ON APRIL 14, 2022
Amount
97