APPROACH TO STAFFING AND PROJECT TEAM
To bring the highest level of efficiency and value to the City, Griffin Structures has assembled following team in accordance with the scope of work described in the RFP:
Jon Hughes will serve as the Principal in Charge for the duration of the project and will provide as- needed leadership to the team to ensure a successful delivery. Key to the success of the project will be Jon’s experience working on complex recreational center projects which allows Jon to bring critical insight to the team. For this level of service, we have allocated a total of 365 hours of Jon’s time.
George Sanen will serve as the Project Executive and primary point of contact for the entire duration of the project. George will bring his considerable project experience in managing the design and construction projects very similar to this one which will allow George to bring recent and relevant experience to bear on this project. For this level of service, we have allocated a total of 1075 hours of George’s time.
Bryan Maghribi will serve as the Sr. Construction Manager for this project. In this role, Bryan will serve in a supportive role helping to perform critical design reviews and in preparation for start of construction. Once construction begins, Bryan will be deployed full time to the project site and serve as the on-site representative for the City. For this level of service, we have allocated a total of 3982 of Bryan’s time to this project.
Hatim Ahmed (BAGG Engineers) will serve as the part time inspector for the duration of construction to ensure quality assurance. Based on discussions with the City, this effort is calculated at 2/3 of a full time deployment based on the assumption that the initial 6 months of the project will not require a full time inspector given the nature of the work. For this level of service, we have allocated 2236 hours of Hatim’s time. This allocation is presented as an Allowance to be utilized as needed in close coordination with the City.
John Moreno (Sierra West Estimating) will provide estimating services for the development of independent change order estimates as needed for the project. It is our assumption that only the largest most complex change orders will be needed for this effort, for which we have included an allowance of $25,000.
The Solis Group will provide Labor Compliance services for the project. This proposal assumes a construction schedule of 20 months, resulting in 20 certified payroll cycles at $5,000 per payroll cycle.
This results in a total of $100,000 for labor compliance services.
QUALIFICATIONS AND EXCLUSIONS
1. Listed hourly rates for Principal in Charge and Project Executive are for 2023 which are then escalated each
year thereafter through the end of 2026. Listed rates listed for Sr. PMCM an d I
nspector are fixed for 2023 and 2024, and then escalate for years 2025 & 2026. These escalations are included in the total price stated above. An y extensions in the schedule beyond December 31, 2026 will result in escalated rates for subsequent years based on CPI.
2. Costs for on-site trailer rental, furniture, utilities, and sanitary facilities is excluded. It is assumed the City’s and/or the selected Contractor will provide suitable field office space.
3. Costs for all permits required for the project are excluded. It is assumed that the City will pay for all
permitting fees, assessments, easements, school fees, and other agency or governmental Exhibit B
7.1 Attachment 2 - Agreement
167
fees or costs to support the de sign and construction of the project. We have not included any permit related fees within our fee proposal. Permits will be pulled by others.
4. Costs for surveying, construction staking, en vironmental and hazardous materials surveys, and all environmental and hazardous materials transportation and remediation costs are excluded.
5. No Environmental monitoring services are incl uded in this proposal and are assumed to be included in a consultant’s scope of work under contract with the City.
6. Software licenses or user fees and all software training costs for specific project ma nagement software
being required by either the City or their contractor(s) are excluded. For purposes of providing Document Management services, we ha ve included the use of “Submittal Ex change” (O
racle) the cost for which is listed in this proposal as a reimbursable expense.
7. Cost of bulk blueprinting for plans and specifications for use by the contractors and subcontractors is excluded. Funds included in reimbursable expenses are for Griffin printing costs alone.
8. Independent or third-party testing companies such as Roofing, Peer Reviews, or other specialized third-party oversight services other than those listed herein are excluded.
9. No LEED services are included in this proposal. Any service related to LEED design, specifications, applic
ations, or LEED commissioning are excluded.
10. Commissioning requirements required by Cal Green (Title 24) are excluded. Griffin will manage the commissioning process, but we have not included a commissioning agent, nor development of co
mmissioning specifications. LEED commissioning requirements are not included.
11. This proposal includes coordination of FF&E installation only. Selection and procurement of FF&E or OS&E is ex
cluded in this proposal. It is assumed the City will procure an FF&E purchasing agent for this scope of work which will include the design, selection, proc urement, delivery, and installation of all required FF&E.
12. Construction Site Security is excluded.
13. The Construction Manager will review all RFI’s, Submittals, and Substitutions only for completeness, approvals to be executed by the de signer of record as part of the Architect of Record.
14. This proposal does not include a formal inde pendent Inspector of Record (IOR). Inspections services are understood as for Quality Assura nce purposes. All local Building Dept. Permit Inspections are assumed to be performed by the City Building Dept and Public Works inspections staff.
15. Griffin is not responsible for any schedule dela ys and/or any losses, da mages, or liabilities resulting therefrom that are caused by (1) events or conditions that are outside of Griffin’s control or (2) the acts or omissions of parties for whom Griffin is not legally liable (collectively, “Non- Consultant Delays”). The schedule for completi on will be extended for any Non-Consultant Delays. If Griffin incurs additional costs or expenses due to Non-Consultant Delays, then Griffin’s fee compensation will be equitably adjusted to cover such additional costs or expenses.
Exhibit B
7.1 Attachment 2 - Agreement
168
16. This Proposal includes the management of the CEQA process but does not include the services of a CEQA cons
ultant. A formal Environmental Impact Report is excluded.
17. WQMP or SWPPP services are excluded from th is proposal. It is assu med the A/E team will provide
the necessary design of, application for, and achieve approval by the State for any and all
WQMP and SWPPP requirements. Griffin will oversee these consultants in the performance of these services, and the ex
ecution of their implementation by the Contractor who will provide the QSP.
Exhibit B
7.1 Attachment 2 - Agreement
169
City of Foster City
Recreation Center Replacement Project
Fee Proposal
PRINCIPAL IN CHARGE
PROJECT
EXECUTIVE
SR. PROGRAM &
CONST. MGR. 2/3 TIME INSPECTOR
Jon Hughes George Sanen Bryan Maghribi Hatim Ahmed
$250/hr. $240/hr. $225/hr.* $200/hr.
1 TASK 1: PRE-CONSTRUCTION PHASE 110 465 160 0
1.1 Construction Management Coordination/Value Engineering Review In cl Incl Incl Incl
1.2 Project Budgeting Incl Incl Incl Incl
1.3 Project Schedule Incl Incl Incl Incl
1.4 Monthly Report Incl Incl Incl Incl
1.5 Professional Consultants Incl Incl Incl Incl
1.6 Temporary Facilities Incl Incl Incl Incl
1.7 Storm Water Pollution Plan Incl Incl Incl Incl
1.8 Procurement Planning Incl Incl Incl Incl
1.9 CEQA Support and Oversight Incl Incl Incl Incl
2 TASK 2: PLAN CHECK & BIDDING PHASE 30 135 0 0
2.1 Plan Check Incl Incl Incl Incl
2.2 Bidding Procedures Incl Incl Incl Incl
2.3 Generate Bid Interest Incl Incl Incl Incl
2.4 Bid Advertisements Incl Incl Incl Incl
2.5 Prepare and Expedite Bid Documents Delivery Incl Incl Incl Incl
2.6 Pre-Bid Conference Incl Incl Incl Incl
2.7 Coordination and Inquiries Incl Incl Incl Incl
2.8 Addenda Review Incl Incl Incl Incl
2.9 Bid Review, Evaluation, And Recommendations Incl Incl Incl Incl
2.10 Rebidding Incl Incl Incl Incl
2.11 Notices of Award and Notices to Proceed Incl Incl Incl Incl 3 TASK 3: CONSTRUCTION PHASE 200 425 3440 2236
3.1 Preconstruction Conference Incl Incl Incl Incl
3.2 Contract Administration Incl Incl Incl Incl
3.3 Superintendent Incl Incl Incl Incl
3.4 Submittal Procedures Incl Incl Incl Incl
3.5 Meetings Incl Incl Incl Incl
3.6 Quality Assurance / Quality Control Oversight Incl Incl Incl Incl
3.7 Coordination of Technical Inspections and Testing Incl Incl Incl In cl
3.8 Construction Observation Incl Incl Incl Incl
3.9 Non-Conforming Work Incl Incl Incl Incl
3.10 Exercise of Contract Prerogatives Incl Incl Incl Incl
3.11 Safety Program Incl Incl Incl Incl
3.12 Endorsements of Insurance, Performance and Payment Bonds Incl Incl Incl Incl
3.13 Changes in Construction Cost Incl Incl Incl Incl
3.14 Web Based Records Management Incl Incl Incl Incl
3.15 Schedule of Values and Processing of Payments Incl Incl Incl Incl
3.16 Evaluate Change Order Proposal Costs Incl Incl Incl Incl
3.17 Change Orders Incl Incl Incl Incl
3.18 Contractor Claims Incl Incl Incl Incl
3.19 Completion of Contracts and Project Incl Incl Incl Incl
3.20 As-Built Documents Incl Incl Incl Incl
3.21 Move-Out / Move-Back Incl Incl Incl Incl
4 TASK 4: PROJECT CLOSEOUT & POST CONSTRUCTION PHASE 25 50 382 0
4.1 Relocation Incl Incl Incl Incl
4.2 Punch List Incl Incl Incl Incl
4.3 Project As-Builts, Close Out, and Warranties Incl Incl Incl Incl
4.4 Final Claims Releases and Contractor Close Out Agreement Incl Inc l Incl Incl
4.5 Final Project Releasees and Contractor Close-Out Agreement Incl I ncl Incl Incl
4.6 Final Project Report and Payment Incl Incl Incl Incl
4.7 User Complaints Incl Incl Incl Incl
5 TASK 5: PERFORM WARRANTY IN SPECTION Incl Incl Incl Incl Total Hours 365 1075 3982 2236
Subtotals $93,050 $261,900 $909,040 $447,200
PROJECT / CONSTRUCTION MANAGEMENT TOTAL $1,711,190
6 SUBCONSULTANT COSTS (Includes 15% Mark Up) $125,000
6.1 Sierra West Group: John Moreno (Estimating) ALLOWANCE $25,000
6.2 Solis Group: (Labor Compliance) $100,000
7 REIMBURSABLE COSTS $53,810
7.1 Insurance $18,810
7.2 Misc. Allowances $10,000
7.3 Submittal Exchange $25,000
GRAND TOTAL $1,890,000
* Hourly rate for Sr. PMCM is $225 for years 2023 and 2024, then adjusts to $230 for years 2025 & 2026.
Item
No. PROJECT PHASE
Exhibit B
7.1 Attachment 2 - Agreement
170
City of Foster City
Recreation Center Replacement Project
Resource Allocation Schedule
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
DESIGN AND PERMITTING
Concept Design
Schematic Design
Design Development 100%
Construction Documents
Permitting
CONTRACTOR BIDDING
Contractor Solicitation Period
Staff Reviews and Interviews
Contract Award
Contracts and Insurance
CONSTRUCTION
Contractor Mobilization
Construction
PROJECT CLOSEOUT & POST-CONSTRUCTION
Commissioning
Punch List
FF&E Installation
Project Closeout
Move In
Principal In Charge - Jon Hughes
10 10 10 10 20 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Project Executive - George Sanen 45 45 45 45 60 45 45 45 45 45 45 45 45 45 20 20 20 20 20 20 Sr. Program & Construction Manager - Bryan Maghribi 40 40 40 40 172 172 172 172 172 172 172 Inspector
Principal In Charge - Jon Hughes -$ -$ -$ -$ 2,500$ 2,500$ 2,500$ 2,500$ 5,000$ 2,500$ 2,500$ 2,500$ 2,650$ 2,650$ 2,650$ 2,650$ 2,650$ 2,650$ 2,650$ 2,650$ 2,650$ 2,650$ 2,650$ $ 2,650 Project Executive - George Sanen -$ -$ -$ -$ 10,800$ 10,800$ 10,800$ 10,800$ 14,400$ 10,800$ 10,800$ 10,800$ 11,250$ 11,250$ 11,250$ 11,250$ 11,250$ 11,250$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ $ 5,000 Sr. Program & Construction Manager - Bryan Maghribi -$ -$ -$ -$ -$ 9,000$ -$ -$ 9,000$ -$ -$ 9,000$ -$ 9,000$ -$ -$ -$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ 38,700$ $ 38,700 Inspector -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ $ - -$ -$ -$ -$ 13,300$ 22,300$ 13,300$ 13,300$ 28,400$ 13,300$ 13,300$ 22,300$ 13,900$ 22,900$ 13,900$ 13,900$ 13,900$ 52,600$ 46,350$ 46,350$ 46,350$ 46,350$ 46,350$ $ 46,350
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
CONSTRUCTION
Contractor Mobilization
Construction
PROJECT CLOSEOUT & POST-CONSTRUCTION
Commissioning
Punch List
FF&E Installation
Project Closeout
Move In
TOTALS
Principal In Charge - Jon Hughes 10 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0555 365 Project Executive - George Sanen 20 20 20 20 20 20 20 20 20 20 20 20 20 20 10 10 10 1,075 Sr. Program & Construction Manager - Bryan Maghribi 172 172 172 172 172 172 172 172 172 172 172 172 172 172 85 85 40 3,982 Inspector 172 172 172 172 172 172 172 172 172 172 172 172 172 2,236 Principal In Charge - Jon Hughes 2,500$ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 1,250 $ 1,250 $ 1,250 $ - $ -$ -$ -$ -$ -$ $ - 93,050$ Project Executive - George Sanen 4,800$ 4,800 $ 4,800 $ 4,800 $ 4,800 $ 4,800 $ 4,800 $ 4,800 $ 4,800 $ 4,800 $ 4,800 $ 4,800 $ 4,800 $ 4,800 $ 2,400 $ 2,400 $ 2,400 $ - $ -$ -$ -$ -$ -$ $ - 261,900$ Sr. Program & Construction Manager - Bryan Maghribi 39,560$ 39,560 $ 39,560 $ 39,560 $ 39,560 $ 39,560 $ 39,560 $ 39,560 $ 39,560 $ 39,560 $ 39,560 $ 39,560 $ 39,560 $ 39,560 $ 19,550 $ 19,550 $ 9,200 $ - $ -$ -$ -$ -$ -$ $ - 909,040$ Inspector 34,400$ 34,400 $ 34,400 $ 34,400 $ 34,400 $ 34,400 $ 34,400 $ 34,400 $ 34,400 $ 34,400 $ 34,400 $ 34,400 $ 34,400 $ - $ -$ -$ -$ -$ -$ -$ -$ -$ -$ $ - 447,200$ 81,260$ 81,260 $ 81,260 $ 81,260 $ 81,260 $ 81,260 $ 81,260 $ 81,260 $ 81,260 $ 81,260 $ 81,260 $ 81,260 $ 81,260 $ 46,860 $ 23,200 $ 23,200 $ 12,850 $ - $ -$ -$ -$ -$ -$ $ - 1,711,190$ PROJECT PHASE 2024
MONTHLY STAFFING HOURS
2023
PROJECT PHASE 2025
MONTHLY STAFFING HOURS
2026
Exhibit B
7.1 Attachment 2 - Agreement
171
Recreation Center Replacement Project (CIP 301-678) 21 EXH
IBIT C
I
NSURANCE FORMS
CONSULTANT shall provide, in addition to the Certificates of Insurance, original Endorsement affecting the coverages specified in herein on the attached form. No substitute form will be accepted.
This is an Exhibit to, and made a part of and inc orporated by reference to the Agreement dated March 20, 2023, by and between Griffin Structures , hereinafter referred to as " Consultant”, and the City of Foster City, hereinafter referred to as "City", providing for professional services.
1. C
onsultant's Duty to Show Proof of Insurance. Consultant, in order to protect City and its Council members, officials, agents, officers, and employees against all claims and liability for death, injury, loss and damage a s a result of Consultant's acts, errors, or omissi ons in co nnection with the performance of Consultant's obligations, as required in this Agreement, shall secure and maintain insurance as described below. Consultant shall not per form any work under this Agre ement until Consultant has obtained all insurance requir ed under this section and the required certificates of insurance and all required endorsements have been filed with the City 's authorized insurance representative, insurance Tracking Services Inc. (IT S). Receipt of evidence of insurance that does not comply with all applicable insurance requirements shall not constitute a waiver of the insurance requirements set forth herein. The required documents must be signed by the a uthorized representative of the insurance company shown on the certificate. Upon reques t, Consultant shall supply proof that such person is an authorized representative thereof, and is authorized to bind the named underwriter(s) and their company to the c overage, limits and terminati on provisions shown thereon, Consultant shall promptly deliver to ITS a certificate of insurance, and all required endorsements, with respect to each renewal policy, as necessary to demonstrate the maintenance of the required i nsurance coverage for the term specified herein. Such certificates and endorsements sha ll be delivered to ITS prior to the expiration date of any policy and bear a notation evidencing payment of the premium thereof if so requested.
Consultant shall immediately pay any deductibles and self-insured retentions under all required insurance policies upon the submission of any claim by Consultant or City as an additional insured.
1.1 Insurance Requirements
Commercial General Liability Insurance
C
ommercial Gener al Liability Insurance including, but not limited to, Contractual Liability Insurance (specifically concerning the indemnity provisions of this Agreement with the City ), Products-Completed Operations Hazard, liability for slander, false arrest and invasion of privacy arising out of professional services rendered hereunder, Personal Injury (including bodily injury and death), and Property Damage for liability arising out of Consultant's performance of services under this Agreement. The Commerc ial General Liability insurance shall contain no exclusions or limitation for independent contractors working on the behalf of the named insured. Consultant shall maintain the Products -Completed Operations Hazard coverage for the longest period allowed by law following termination of this Agr eement. The amount of said insurance coverage required by t his Agreement shall be the policy limits, which shall be at least two million dollars ($2,000,000) each occurrence and four million dollars ($4,000,000) aggregate.
*Please note, the City will require a separate additional insured endorsement for the Commercial General Liability policy, listing the “ City of Foster City , its Council members, officials, agents, officers, and employees”.
7.1 Attachment 2 - Agreement
172
Recreation Center Rebuild Project CIP 301-678 22
☒ Business Automobile Liability Insurance
Auto
mobile Liability Insurance against claims of Personal Injury (including bodily injury and death) and Property Damage covering any vehicle and/or all owned, leased, hired and non- owned vehicles used in the performance of Services pursuant to this Agreement with coverage equal to the policy limits, which shall be at least two million dollars ($2,000,000) each occurrence.
☒ Workers' Compensation Insurance
C
onsultant shall submit written proof that Consultant is insured against liability for workers' compensation in accordance with the provisions of section 3700 of the California Labor Code. Consultant shall require any Subconsultants to provide workers' compensation for all of the Subconsultants' employees, unless the Subconsultants' employees are covered by the insurance afforded by Consultant. If any class of employees engaged in work or services performed under this Agreement is not covered by California Labor Code section 3700, Consultant shall provide and/or require each Subconsultant to provide adequate insurance for the coverage of employees not otherwise covered. Consultant shall also maintain employer's liability insurance with limits of one million dollars ($1,000,000) for bodily injury or disease. ☒ Professional Liability Insurance
P
rofessional Liability (Errors and Omissions) Insurance, for liability arising out of, or in connection with, all negligent acts, errors or omissions in connection with services to be provided under this Agreement, wit h no exclusion for claims of one insured against another insured, with coverage equal to the policy limits, which shall not be less than two million dollars ($2,000,000) per occurrence and two million dollars ($2,000,000) aggregate.
1.1 Self-Insured Retention
A
ny self -insured retentions in excess of $100,000 must be declared on the Certificate of insurance or other documentation provided to City and must be approved by the City Risk Manager.
1.2 Claims-Made Basis Coverage
I
f any of the insurance coverages required under this Agreement is written on a claims -made basis, Consultant, at
Consultant's option, shall either (i) maintain said coverage for at le ast five (5) years following the termination of this Agreement with coverage extending back to the effective date of this Agreement; (ii) purchase an extended reporting period of not less than five (5) years following the termination of this Agreement; or (iii) acquire a full prior acts provision on any renewal or replacement policy.
2. City as Additional Insured
O
n Consultant's Commercial General Liability and Automobile policies, the City, its Council members, officers, di
rectors, agents, employees, and volunteers, shall be named as additional insured's, but only with respect to liability arising out of the activities of the named insured. Any endorsement shall be provided using one of the following three options: (i) on ISO form CG 20 10 1 1 85; or (ii) on ISO form CG 20 37 10 01 plus either ISO form CG 20 10 10 01 or
CG 20 33 10 01; or (iii) on such other forms which provide coverage at least equal to or better than form CG 20 10 1 1 85.
3. Insurance terms and conditions:
3.1 Cancellation of Insurance
T
he above s tated insurance coverages required to be maintained by Consultant shall be maintained until t he completion of all of Consultant's obligations under this Agreement except as otherwise indicated herein.
7.1 Attachment 2 - Agreement
173
Recreation Center Rebuild Project CIP 301-678 23
Each insurance policy supplied by Consultant shall not be suspended, voided, cancelled or reduced in coverage or in limits except after ten (10) days written notice by Consultant in the case of non- payment of premiums, or thirty (30) days written notice in all other cases. This notice requirement does not w aive the insurance requirements stated herein. Consultant shall immediately obtain replacement coverage for any insurance policy that is terminated, canceled, non-renewed, or whose policy limits have been exhausted or upon insolvency of the insurer that issued the policy.
3. 2 All insurance shall be issued by a company or companies admitted to do business in California and listed in the current "Best's Key Rating Guide" publication with a minimum rating of A -; V II Any exception to t hese requirements must be approved by the City Risk Manager.
3. 3 If Consultant is, or becomes during the term of this Agreement, self -insured or a member of a self -insurance pool, Consultant shall provide coverage equivalent to the insurance coverages and endorsements required above.
The City will not accept such coverage unless the City determines, in its sole discretion and by written accepta nce, that the coverage proposed to be provided by Consultant is equivalent to the above- required coverages.
3. 4 For any claims related to the Agre ement, the Consultant’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City , its officers, officials, employees, and volunteers. Any insurance or self -insurance maintained by the City , its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
3. 5 Insurance coverages in the minimum amounts set forth herein shall not be construed to relieve Consu ltant for any liabilit y, whether within, outside, or in excess of such coverage, and regardless of solvency or insolvency of the insurer that issues the coverage; nor shall it preclude the City from taking such other actions as are available to it under any other provision of this Agreement or otherwise in law.
3. 6 Failure by Consultant to maintain all such insurance in effect at all times required by this Agreement shall be a material breach of this Agreement by Consultant. City , at its sole option, may terminate this Agreement and obtain damages from Consultant resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to Consultant, City shall deduct from sums due to Consultant any premiums and associated costs advan ced or paid by City for such insurance. If the balance of monies obligated to Consultant pursuant to this Agreement are insufficient to reimburse City for the premiums and any associated costs, Consultant agrees to reimburse City for the premiums and pay for all costs associated with the purchase of said insurance. Any failure by City to take this alternative action shall not relieve Consultant of its obligation to obtain and maintain the insurance coverages required by this Agreement.
3. 7 Should any of the required insurance (other than errors and omissions insurance) be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defenses costs be included in such general aggregate limit, s uch general annual aggregate limit shall be double the occurrence or claims limit specified above.
3. 8 City may (but is under no obligation to) secure project -specific insurance, wrap- up insurance, or adminis ter an owner controlled insurance program ( "OCIP"), in which case Consultant and its subconsultants shall communicate this fact to their insurance carriers and request that the risk of this project be excluded from their practice policies. Consultant's fees under this Agreement (and the fee of its subconsultants under subconsultant agreements) shall be reduced by the amount of insurance premiums that may be avoided by Consultant and its subconsultants by virtue of the City's obtaining the proj ect-specific insurance, wrap-up insurance or administering an OCIP, and the exclusion of this project from coverage of Consultant's and subconsultants policies. Construction Manager and its subconsultants shall afford City access to their books and recor ds and cooper ate with City in verifying the amount of savings realized.
ATTACHED
1. I
nsurance Coverage Form
7.1 Attachment 2 - Agreement
174
Recreation Center Rebuild Project CIP 301-678 24
EXHIBIT C
This INSURANCE COVERAGE FORM modifies or documents insurance provided under the following:
N
amed Insured: Effective Work Date(s):
D
escription of Work/Locations/Vehicles:
ADDITIONAL INSURED: City of Foster City/Estero Municipal Improvement District (CITY) 610 F oster City Boulevard, Foster City, CA 94404
Attention: _________________________________
Contract Administrator
Endorsement and Certificates of Insurance Required
The Additional Insured, its elected or appointed officers, officials, employees and volunteers are included as insureds with regard to damages and defense of claims arising from: (Check all that apply)
Insurer Policy
No.
General Liability : (a) a ctivities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, (c) premises owned, leased occupied or used by the Named Insured, and/or (d) permits issued for operations performed by the Named Ins ured. { Note:
MEETS OR EXCEEDS ISO Form # CG 20 10 11 85}
Auto Liability : the ownership, operation , maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a combination of the Named Insured and the Additional Insured, its elected or appointed officers, officials, employees or volunteers.
Other:
Certificates of Insuranc e Required (no endorse ment needed) (Check all that apply)
Insurer Policy
No.
Workers Compensation : work performed by employ ees of the Named Insured while those employees are engaged in work under the simultaneous directions and control of the Named Insured and the Additional Insured.
Professional Liability:
PRIMARY/NON-CONTRIBUTORY: This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds.
SEVERABILITY OF INTEREST: The insurance afforded by this policy applies separately to each insured who i s seeking coverage or against whom a claim is made or a suit is brought, except with respect to the insurer’s limit of liability.
PROVISIONS REGARDING THE I NSURED'S DUTIES AFTER ACCIDENT OR LOSS : Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the Additional Insured, its elected or appointed officers, officials, employees, or volunteers.
CANCELLATION NOTICE. Th e insurance afforded by this policy shall not be suspended, voided, canceled, reduced in cover age or in limits exce pt after thirty (30) days' prior written notice (ten (10) days if canceled due to non-payment ) by regular mail return receipt requested has been given to the Additional Insured. Such notice shall be addressed as shown above.
WAIVER OF SUBROGATION: The insurer(s) named above agree to waive all rights of subrogation against the CITY , its elected or appointed officers, officials, agents, volunte ers and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the CITY.
7.1 Attachment 2 - Agreement
175
Recreation Center Rebuild Project CIP 301-678 25
N
othing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated.
SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE INSURER I
, ______________________________________________________________(print/type name), warrant that I have authority to bind the above-named insurance company and by my signature hereon do so bind this company.
S
IGNATURE OF AUTHORIZED REPRESENTATIVE (original signature required) O
RGANIZATION: TITLE:
ADDRE
SS:
T
ELEPHONE: ( ) DATE ISSUED:
7.1 Attachment 2 - Agreement
176
included in the schedule of values.
Recreation Center Rebuild Project CIP 301-678 26
EXH
IBIT D
COVID-19 AMENDMENT/ATTACHMENT
(Consulting Agreement Form)
This COVID-19 Amendment/Attachment amends the Agreement between City of Foster City (“City”) and Griffin Structures (“Consultant”) dated March 20th 2023.
1 . D
efinitions
A. The 2019 novel coronavirus and the disease it causes are collectively referred to herein as “COVID-19”.
B. A “CO
VID-19 Condition” is something attributable to COVID -19 not caused by the Consultant (which for purposes herein includes all subc onsultants) and beyond its reasonable control including but not limited to COVID -19 Proclamations and supply chain disruptions due to COVID-19, and other circumstances concerning COVID-19 not caused by the Consultant and which are beyond its reasonable control.
C
. A “COVID-19 Proclamation” includes but is not limited to orders, directives and guidance concerning COVID -19 that have been issued, and which may be issued from time to time, by public agencies or regulatory bodies, the CDC or OSHA or Cal/OSHA, including without limitati on t he Cal/OSHA COVID- 19 Pr evention Emergency Temporary Standards.
Consultant acknowledges that t hose orders, directives and guidance may require the Project to shut down or otherwise increase the Consultant’s cost or time of perform ance by calling for th ings such as social distanc ing and the use of personal protective equipment. In the event of conf licting COVID-19 Proclamations, the Consultant shall follow the most applicable, restrictive and newest COVID-19 Proclamations.
D
. An “Unknown COVID -19 Con dition” is a COVID -19 Condition the Consultant did not know about, and reasonably should not have known about, as of the date the Consultant submitted its proposal. The requirements contained in COVI D-19 Proclamations issued before submission of a proposal ar e not Unknown COVID -19 Condit ions, and the Consultant will be deemed to have knowledge of those requirements.
E.
An “Unknown COVID-19 Cost” is a cost that: (i) is solely attributable to an Unknown COVID -19 Condition; (ii) is reasonable and unavoidab le u nder the circumstances; (iii) is not the result of the Consultant’s failure to comply with the contract documents or a COVID -19 Proclamation; and (iv) is not the result of a subconsultants failure to comply with a COVID-19 Proclamation in connection with the performance of the Services.
2. COVID-19 Conditions and Proposal. Consultant is expected to know and is deemed to have known about COVID -19 Conditions when it submits its proposal, and COVI D-19 Conditions must be accounted for in the Consultant’s pr ice and schedule. In order to be entitled to any relief from a COVID -19 Condition, the Consul tant must demonstrate that the issue, cost or delay is due to an Unknown COVID-19 Condition.
3. C
ompliance with COVID-19 Proclamations.
A
. Consultant shal l comply with COVID -19 Proclamations in the performance of the Services, irrespective of when the COVID-19 Proclamations are issued, and as they pertains to performance of the Services. The cost of such compl iance is non-compensable, except as otherwise expressly stated herein.
B.
Consultant is responsible to ensure that its subconsultants and suppliers comply with COVID -19 Proclamations at all times in connection with the performance of their Services.
4. D
elay. The Consul tant is entitled to a reasonable time extension for an Unknown COVID -19 Condition. Such ti me ex
tension is non-compensable.
5. City Directed Suspension. The City may suspend Services due to COVID -19 health concerns, even though th e C
onsultant may be allowed to proceed with the Services based on COVID -19 Proclamations. The City may suspend the Services for its convenience. The Consultant is entitled to a time extension for a City Directed Suspension, and the contract amount will be equitably adjusted if and to the extent Consultant incurs increased costs that are Unknown COVID-19 Costs.
6. C
ompensation for COVID -19 Costs. City will reimb urse the Consultant for Unknown COVID -19 Cost s that are not
7.1 Attachment 2 - Agreement
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Recreation Center Rebuild Project CIP 301-678 27
7 . Safe Work Practices. Consultant s hall implement safe work practices recommended by CDC or OSHA or Cal/OSHA, which may include, inter alia, screening all employees, subconsultants, or others (“worker(s)”) at all locations where Services are performed for signs and symptoms of COVID -19; adopting staggered work schedules, e.g., providing alternating workdays or extra shifts, to reduce the total number of employees on a site at any given time and to ensure physical distancing; identifying choke points where workers are forced to stand together , such as hallways and elevators, ingress and egress points, break areas, and buses, and implement policies to maintain social distancing; coordinating deliveries in line with the employer's minimal c ontact and cleaning protocols; and instituting a rigorous housekeeping program to reduce dust levels at all exterior locations. Consultant remains fully responsible for following and complying with changes to recommended safe work practices from time to time.
8. Monitoring and Reporting. City may require the Consultant to actively monitor the health of its workers throug h t
emperature checks and questionnaires of major COVID -19 symptoms, including but not limited to cough, fever above 100.4 degrees Fahrenheit and shortness of breath. Consultant shall immediately r eport to City any outbreaks of COVID-19 among its workers. The Consultant shall not knowingly allow any worker who has tested positive with COVID -19 to enter a City building. In the event of an outbreak or an exposure to COVID -19, the City may impose appropriate mitigation strategies which may be in consultation with the public health officer. 9 . C
onflicts. In the event of an inconsistency between this COVID -19 Amendment and the Agreement, this Addendum shall control.
[S
ignatures on Next Page]
IN
WITNESS WHEREOF, the City and Consultant have executed this Covid-19 Amendment as of the date set forth above.
CO
NSULTANT: CITY:
____
____________________ ____________________________
Signature Signature
_______
_________________ ______________________________
Jon Hughes, President Jon Froomin, Mayor
Griffin Structures City of Foster City
7.1 Attachment 2 - Agreement
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DATE: March 20, 2023
TO: Mayor and Members of the City Council President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, City/District Manager
FROM: Julie Paping, Administrative Services Director
DEPARTMENT: Administrative Services Department
SUBJECT: RECLASSIFYING ONE TECHNOLOGY ANALYST I IN THE
ADMINISTRATIVE SERVICES DEPARTMENT TO A FLEXIBLY
STAFFED ADMINISTRATIVE ASSISTANT I/II
RECOMMENDATION
It is recommended that the City Council/EMID Board of Directors (City Council) approve the attached resolutions authorizing the reclassification of one Technology Analyst I in the Administrative Services Department to a flexibly staffed Administrative Assistant I/II.
EXECUTIVE SUMMARY
The Administrative Services Director has evaluated the structure of the newly formed Administrative Services Department and has identified the need to reclassify the vacant Technology Analyst I position to a flexibly staffed Administrative Assistant I/II position.
BACKGROUND/ANALYSIS
The Administrative Services Department consists of an Administrative Services Director, Human Resources Manager (vacant), Human Resources Analyst, Human Resources Technician, Information Technology Manager, two Sr. Systems Analysts, and two Technology Analyst I’s. One Technology Analyst I has been vacant since it was first approved with the FY 2022-2023 budget, and there is currently no plan to fill the position. There is no administrative staff member assigned to the department.
7.2 7.2 Staff Report
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Prior to its consolidation under the new Administrative Services Department, the Information Technology Division (IT) was assigned to the City Manager Department and received clerical support from the Management Analyst in the City Manager Department. The Management Analyst is currently providing clerical support to IT, including payroll processing and accounts payable activities; however, the Management Analyst’s responsibilities have expanded, and the Management Analyst is no longer able to provide clerical support to the IT division.
The Human Resources Department (HR), now a division within the Administrative Services Department, utilized the Human Resources Technician to provide clerical support to the department, including payroll processing, accounts payable activities, CalOpps contract management and support, and various other clerical tasks. Most of the Human Resources Technician’s time is spent on clerical tasks, and thus, the Human Resources Technician has not had significant opportunity for professional development in human resources.
The Administrative Service Director is requesting to reclassify the vacant Technology Analyst I to a flexibly staffed Administrative Assistant I/II, meaning it could be filled at either the Administrative Assistant I or Administrative Assistant II level. The Administrative Assistant I/II would provide necessary clerical support to both the IT and HR divisions. The Administrative Assistant I/II would also provide support to CalOpps, a job posting website and applicant tracking system administered by the City of Foster City. 40% of the Administrative Assistant I/II would be charged to the CalOpps Special Revenue Fund. The percentage charged to CalOpps for the Human Resources Technician would be reduced from 40% to 10%. Furthermore, this reclassification would allow for the Human Resources Technician to focus on human resources activities.
California Environmental Quality Act
Not Applicable
FISCAL IMPACT
The Technology Analyst I is currently budgeted at step 4 of the pay plan. An Administrative Assistant II budgeted at step 4 results in a savings of $4,257 annually.
While the Technology Analyst I is charged completely to employee services within the Information Technology Fund (504-1160), the Administrative Analyst will be split as follows: 25% IT (Fund 504-1160), 40% CalOpps (Fund 114-1210), and 35% Administrative Services (Fund 001-1210). No transfer of funds between accounts is necessary for FY 2022/2023 due to salary savings.
7.2 7.2 Staff Report
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CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Staff Empowerment and Operational Excellence
ATTACHMENTS:
Attachment 1 - City Resolution
Attachment 2 - EMID Resolution
Attachment 3 - Administrative Services Department Organization Charts (Current and Proposed)
7.2 7.2 Staff Report
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4 2
2 RESOLUTION NO.____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY
AUTHORIZING THE RECLASSIFICATION OF ONE TECHNOLOGY ANALYST I IN THE
ADMINISTRATIVE SERVICES DEPARTMENT TO A FLEXIBLY STAFFED
ADMINISTRATIVE ASSISTANT I/II
CITY OF FOSTER CITY
WHEREAS, Administrative Services Director has evaluated the Administrative Services Department’s structure and identified the need for a flexibly staffed Administrative Assistant I/II position; and
WHEREAS, the Department currently has one vacant Technology Analyst I; and WHEREAS, the Technology Analyst I position has been vacant since it was first approved as part of the FY 2022-2023 budget and there is currently no plan to fill the position; and
WHEREAS, the addition of an Administrative Assistant I/II would provide much needed clerical assistance to the Information Technology Division, Human Resources Division, and CalOpps.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorize the reclassification of one Technology Analyst I in the Administrative Services Department to a flexibly staffed Administrative Assistant I/II.
PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the Regular Meeting held on the 20th day of March, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
JON FROOMIN, MAYOR
ATTEST:
PRISCILLA SCHAUS, CITY CLERK
7.2 Attachment 1 - City Resolution
182
4 2
3 RESOLUTION NO.____________
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL
IMPROVEMENT DISTRICT AUTHORIZING THE RECLASSIFICATION OF ONE
TECHNOLOGY ANALYST I IN THE ADMINISTRATIVE SERVICES DEPARTMENT TO
A FLEXIBLY STAFFED ADMINISTRATIVE ASSISTANT I/II
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
WHEREAS, Administrative Services Director has evaluated the Administrative Services Department’s structure and identified the need for a flexibly staffed Administrative Assistant I/II position; and
WHEREAS, the Department currently has one vacant Technology Analyst I; and WHEREAS, the Technology Analyst I position has been vacant since it was first approved as part of the FY 2022-2023 budget and there is currently no plan to fill the position; and
WHEREAS, the addition of an Administrative Assistant I/II would provide much needed clerical assistance to the Information Technology Division, Human Resources Division, and CalOpps.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Estero Municipal Improvement District does hereby authorize the reclassification of one Technology Analyst I in the Administrative Services Department to a flexibly staffed Administrative Assistant I/II.
PASSED AND ADOPTED as a resolution of the Board of Directors of the Estero Municipal Improvement District at the Regular Meeting held on the 20 th day of March, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
JON FROOMIN, PRESIDENT
ATTEST:
PRISCILLA SCHAUS, DISTRICT SECRETARY
7.2 Attachment 2 - EMID Resolution
183
ADMINISTRATIVE SERVICES DEPARTMENTFY 2022/2023(effective 2/6/23) Administrative Services Director
Human Resources Manager
Human Resources Technician
Human Resources Analyst
Information Technology Manager
Sr. Systems Analyst (2)
Technology Analyst I/II (2)
7.2 Attachment 3 - Administrative Services Department Organization Charts (Current and Proposed)
184
Administrative Services DepartmentFY 2022/2023(effective 3/20/23) Administrative Services Director
Human Resources Manager
Human Resources Technician
Human Resources Analyst
Information Technology Manager
Sr. Systems Analyst (2)
Technology Analyst I/II
Administrative Assistant I/II
7.2 Attachment 3 - Administrative Services Department Organization Charts (Current and Proposed)
185
DATE: March 20, 2023
TO: President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, City/District Manager
Marlene Subhashini, Assistant City/District Manager
FROM: Sofia Mangalam, Community Development Director
DEPARTMENT: Community Development
SUBJECT: WATER NEUTRALITY GROWTH POLICY FRAMEWORK
RECOMMENDATION
It is recommended that the EMID District Board approve the attached Resolution (Attachment 1) directing staff to prepare an Ordinance implementing Water Neutrality Growth Policy framework; 2) appropriating $26,955 from Account No. 128 to Account No. 128-0845-419-4251 to pay for the cost proposal by Maddaus to assist in preparing the Ordinance; and 3) finding the approval of the Resolution exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15262, 15061(b)(3) and California Water Code section 10652.
EXECUTIVE SUMMARY
The City of Foster City prepared a Water Capacity Study (WCS) to inform the development of a Water Supply Assessment (WSA) for the 6th Cycle (2023-31) Housing Element Update to accommodate 1,896 housing units including a buffer, Safety Element Update and associated General Plan and zoning amendments. The WCS concluded that EMID’s water supplies are, or will be, insufficient during single-dry and multiple dry water years to meet the future housing units planned for in the 6 th Cycle Housing Element Update. Per Water Code Section 10911, EMID must consider this projected water supply insufficiency and provide the City with its plans to acquire and develop additional water supplies when it considers the Housing Element. Prior to the issuance of future development project entitlements, utility analyses shall be performed by the project
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developer to determine whether the existing infrastructure has adequate water supply capacity to deliver the needed water to support the proposed development project site(s).
EMID has been and will continue to implement water demand management measures to address supply shortfalls by reducing existing potable demand and explore opportunities to use recycled water.
The State’s mandate that the City plan for its fair share of the regional housing needs over the next eight (8) years as part of the RHNA Cycle 6 and the inadequate water supply to support housing is a burdensome challenge. Thus, in order to reduce the future demand for water from new growth or expanded redevelopment projects, the Draft Environmental Impact Report (EIR) prepared for the Housing and Safety Element identified a Water Neutral Growth Policy as a mitigation measure ( see Page 29 of Draft EIR).
BACKGROUND
The EMID service area consists of the City of Foster City and a portion of the City of San Mateo immediately adjacent to the west, referred to as the Mariners Island area. EMID’s customers are mostly residential with a broad cross-section of offices, commercial businesses, biotech research and development businesses, and a small number of industrial businesses.
EMID purchases all of its potable water from the San Francisco Public Utility Commission (SFPUC) Regional Water System (RWS) as a contractual member of the Bay Area Water Supply and Conservation Agency (BAWSCA), which represents the 26 member agencies that purchase wholesale water supplies from the SFPUC. EMID receives the already- treated water from SFPUC and distributes it to its customers. As a retailer, EMID has no direct control over its water supply and treatment and relies solely on SFPUC.
The City has been working on a Program EIR for the 6th Cycle Housing Element Update in accordance with CEQA, implementing the CEQA Guidelines, relevant case law, and City procedures. Per Water Code Section 10912, a WSA is required for a proposed residential development of more than 500 dwelling units.
The City prepared the WCS to inform the development of WSA, which concluded that there is not “sufficient water supply” (per Government Code 664737.7 (a)(2)) available to meet the demands of the 2023-2031 Housing Element, in addition to the existing and planned future uses evaluated in this WCS, during single-dry and multiple dry water years within a 20-year projection (per Senate Bill (SB) 610, the WSA should include a 20-year projection).
EMID is coordinating with the City of San Mateo, SFPUC, and BAWSCA to assess potential options for producing and using recycled water in the future to assist with offsetting future potable water demand from new developments and/or redevelopment of existing sites. Recently, EMID updated its Water Shortage Contingency Plan (WSCP)
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and will continue to invest in and implement ongoing and long-term demand management measures. A long-term demand management measure for EMID identified in DEIR is a Water Neutral Growth Policy for all new development(s), redevelopment, or changes in use .
ANALYSIS
The estimated net demand from the 6th Cycle Housing Element Update, in addition to the net demand from the existing and planned future uses evaluated in the WCS, will exacerbate EMID’s existing projected supply shortfall during single and multiple dry years. EMID has recently updated its WSCP along with the 2020 Urban Water Management Plan (UWMP) update, which will further reduce demand during dry years, but additional measures will be required to offset future water demands from new development such as the ‘Water Neutrality Growth Policy’ (Policy) framework. The proposed Policy framework is attached as Exhibit A to the Resolution.
The proposed Policy framework would require new development(s), redevelopment, or changes in use within the EMID service area that will require a new water service from EMID or will increase water demand above the existing water demand level to offset the projected new water demand with water efficiency/conservation/retrofit measures to create a neutral (or net zero) impact on the overall site (or account) water use demand.
EMID staff would provide the applicant with the existing property’s Baseline Water Demand which is the average water use over the previous five years from the date the building permit application was submitted. Where no water data is available, the Baseline Water Demand would be the five-year average of properties in the same customer class as the existing use or previously existing use with the same meter size, as determined by EMID staff. The applicant will then provide Projected Water Demand to determine ‘New Water Demand’ as shown below.
New Water Demand = Baseline Water Demand – Projected Water Demand If a proposed project shows New Water Demand i.e. if the Projected Water Demand exceeds the ‘Baseline Water Demand’, the applicant will propose onsite and/or offsite water efficiency/conservation/retrofit measures to offset the new water demand. Onsite measures could include using alternative water sources such as graywater or rainwater, instant hot water heaters, Pressure Reducing Valves (PRVs) to prevent the higher pressure from rupturing valves or pipes, etc. Offsite measure could include direct installation of ultra-high-efficiency toilets and other plumbing fixtures, turf replacement, and commercial, institutional, industrial appliance upgrades within the EMID service area.
The Policy framework would serve as the direction from the EMID Board to staff to prepare an Ordinance that sets forth regulations that offset the New Water Demand with water efficiency or conservation measures to create a neutral (or net zero) impact on the overall site (or account) water use demand in accordance with Water Code section 10911.
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Staff contacted three (3) Consulting firms, including Maddaus, EKI Environment & Water, Inc. and Water Resources Engineer, Inc., requesting proposals for the development of the Water Neutrality Growth Ordinance. Staff received responses from Maddaus and EKI as included in Table 1 below:
Table 1: Comparison of proposals
Staff evaluated both the proposals and after thorough deliberation and based on the qualifications and experience, has decided to award the agreement to Maddaus for the development of the EMID Water Neutrality Growth Ordinance. It shall be noted that Maddaus is the subconsultant for the Housing and Safety Element EIR and has prepared both the WCS and WSA.
The City has a purchasing policy under which if the contract amount is between $10,000- $50,000, the City Manager is authorized to approve. Given that Maddaus’ proposal is $26,955 (under the $50,000), the City Manager will be authorized to approve the agreement. However, staff is requesting that the City Council approve the appropriation of $26,955 from General Fund Account No. 128 to Account No. 128-0845-419-4251 to pay for the cost proposal by Maddaus to assist in preparing the Ordinance.
Staff will work with Maddaus to develop an Ordinance to include regulations for proposed projects to achieve a net zero impact on water use. The Ordinance will be brought for EMID Board of Directors’ consideration and adoption in a future meeting date.
Development of the Ordinance would codify the Policy framework and guidelines would be developed to provide applicants with clear implementation steps.
CEQA
The adoption of the attached Resolution directing staff to prepare an Ordinance consistent with the Policy framework is categorically exempt under the California Environmental Quality Act pursuant (CEQA) pursuant to CEQA Guidelines Section 15262 (Feasibility and Planning Studies), California Water Code section 10652 (Urban Water Management Planning) and under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.
The Policy framework is also mitigation measure Impact SVCS-1 identified in the DEIR for the City’s Housing Element Update.
Consulting Firm Cost Estimate
EKI $44,600
Maddaus $26,955
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189
FISCAL IMPACT
There is no fiscal impact for preparation of this Policy framework except for staff time spent on preparation of the Policy framework. However, as noted previously, the preparation of the Ordinance would require an appropriation of $26,955 from the General Plan maintenance Fund Account 128 to Account No. 128-0845-419-4251 to pay for the cost proposal by Maddaus. The associated fiscal impact regarding the enforcement of the Ordinance would be discussed during the approval of the Ordinance at a future meeting.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Smart Planning, Development, and the Local Economy
ATTACHMENTS:
Attachment 1 – EMID Resolution with Exhibit A
Attachment 2 – Proposal by Maddaus
7.3 7.3 Staff Report
190
RESOLUTION NO.____________
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL
IMPROVEMENT DISTRICT DIRECTING STAFF TO PREPARE AN ORDINANCE IMPLEMENTING A WATER NEUTRALITY GROWTH POLICY FRAMEWORK; APPROPRIATING $26,955 FROM ACCOUNT NO. 128 TO ACCOUNT NO. 128-0845- 419-4251 TO PAY FOR THE COST PROPOSAL BY MADDAUS TO ASSIST IN PREPARING THE ORDINANCE; AND FINDING THE APPROVAL OF THIS
RESOLUTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15262, 15061(b)(3) AND CALIFORNIA WATER CODE SECTION 10652
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
WHEREAS, the City of Foster City, is preparing a Program Environmental Impact Report (EIR) for the 2023-31 Housing Element Update in accordance with California Environmental Quality Act (CEQA), implementing the CEQA Guidelines, relevant case law, and City procedures to plan for 1,896 housing units in the 2023-2031 including a buffer; and
WHEREAS, the City prepared a Water Capacity Study (WCS) to inform the development of a Water Supply Assessment (WSA) for 6th Cycle Housing Element Update to verify whether the systems can accommodate a proposed development, and if not, they help identify needed improvements that would allow a development project to move forward; and
WHEREAS, the WCS concluded that there is not “sufficient water supply” (per Government Code 664737.7 (a)(2)) available to meet the demands of the 2023-2031 Housing Element, in addition to the existing and planned future uses evaluated in this WCS, during single-dry and multiple dry water years within a 20-year projection; and WHEREAS, the State’s mandate that the City plan for its fair share of the regional housing needs over the next eight (8) years as part of the RHNA Cycle 6 and the inadequate water supply to support housing is a burdensome challenge; and WHEREAS, the City’s Draft EIR (DEIR) identified the adoption of a Water Neutrality Growth Policy as a mitigation measure to address supply shortfalls and to offset new water future demands; and
WHEREAS, the “Water Neutrality Growth Policy” (Policy) framework attached hereto as Exhibit A shall serve as the regulatory framework and direction from the EMID Directors to prepare an Ordinance that sets forth regulations that offset the new water demand with water efficiency measures to create a neutral (or net zero) impact on the overall site (or account) water use demand in accordance with Water Code section 10911.
The Policy framework would require new development(s), redevelopment or changes in use within the EMID service area that will require a new water service or will increase water demand above the existing water demand level to offset the projected water
7.3 Attachment 1 - EMID Resolution with Exhibit A
191
demand with water efficiency/conservation/retrofit measures to create a neutral impact on the overall water use demand.
NOW THEREFORE, BE IT RESOLVED that the Board of Directors of the Estero Municipal Improvement District as follows:
1. The adoption of this Resolution directing staff to prepare an Ordinance consistent with the Policy framework is categorically exempt under the California Environmental Quality Act pursuant (CEQA) pursuant to CEQA Guidelines Section 15262 (Feasibility and Planning Studies), California Water Code section 10652 (Urban Water Management Planning) and under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.
2. Staff is hereby directed to prepare an Ordinance that sets forth regulations that offset the new water demand with water efficiency measures to create a neutral (or net zero) impact on the overall site (or account) water use demand, consistent with the Water Neutrality Growth Policy framework attached hereto as Exhibit A.
3. Funds in the amount of $26,955 shall be appropriated from Account 128 to Account 128-0845-419-4251 to pay for the cost of the proposal submitted by Maddaus to assist in preparing the Ordinance.
PASSED AND ADOPTED as a resolution of the Board of Directors of the Estero Municipal Improvement District at the regular meeting held on the 20th day of March, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
JON FROOMIN, PRESIDENT
ATTEST:
PRISCILLA SCHAUS, DISTRICT SECRETARY
7.3 Attachment 1 - EMID Resolution with Exhibit A
192
8 2
Exhibit A: Water Neutrality Growth Policy Framework
Introduction
The City of Foster City, is preparing a Program Environmental Impact Report for the 2023-31 Housing Element Update in accordance with California Environmental Quality Act (CEQA), implementing the CEQA Guidelines, relevant case law, and City procedures. Per Water Code Section 10912, a Water Supply Assessment (WSA) is required for a proposed residential development of more than 500 dwelling units. The City prepared a Water Capacity Study (WCS) to inform the development of WSA for 6th Cycle Housing Element Update to verify whether the systems can accommodate a proposed development, and if not, they help identify needed improvements that would allow a development project to move forward.
The Estero Municipal Improvement District (EMID) service area consists of the City of Foster City and a portion of the City of San Mateo immediately adjacent to the west, referred to as the Mariners Island area. EMID purchases all of its potable water from the San Francisco Public Utility Commission (SFPUC) Regional Water System (RWS) as a contractual member of the Bay Area Water Supply and Conservation Agency (BAWSCA), which represents the 26 member agencies that purchase wholesale water supplies from the SFPUC. EMID receives the already-treated water from SFPUC and distributes it to its customers. As a retailer, EMID has no direct control over its water supply and treatment and relies solely on SFPUC.
The WCS concluded that there is not “sufficient water supply” (per Government Code 664737.7 (a)(2)) available to meet the demands of the 2023-2031 Housing Element, in addition to the existing and planned future uses evaluated in this WCS, during single-dry and multiple dry water years within a 20-year projection. The WCS included that EMID shall consider this projected insufficiency and may take measures, if and when that becomes necessary, to acquire and develop those water supplies. In addition, the EMID 2020 Urban Water management Plan (UWMP) notes that EMID has no approved plans for acquiring additional water supplies as a retailer.
The State’s mandate for cities to plan for its fair share of regional housing needs over the next eight (8) years as part of the RHNA Cycle 6 and the inadequate water supply to support housing is a burdensome challenge. The Draft EIR identified the adoption of a Water Neutrality Growth Policy framework as a mitigation measure to address supply shortfalls and to offset new water future demands.
The Water Neutrality Growth Policy Framework (Policy) would require new development(s), redevelopment, or change in use within the EMID service area that will require a new water service from the EMID or will increase water demand above the existing water demand level to offset the projected new water demand with water efficiency/conservation/retrofit measures to create a neutral (or net zero) impact on the overall site (or account) water use demand.
The Policy would involve comparing the property’s Baseline Water Demand (provided by EMID staff) to the applicant’s calculated Projected Water Demand to demonstrate a zero-water use increase for the proposed development.
The Policy serves as the direction from the City of Foster City Council to prepare an Ordinance to implement regulations requiring new development(s), redevelopment or change in use that will require a new water service from the EMID or will increase water demand above the Baseline
7.3 Attachment 1 - EMID Resolution with Exhibit A
193
Water Demand to offset the New Water Demand with water efficiency measures to create a neutral (or net zero) impact on the overall site (or account) water use demand.
Applicability
The Policy would apply to:
•New developments (excluding single-family and ADUs)
•Redevelopment
•Change in use
Process for Demonstrating Water Neutrality
Step 1: Obtain Baseline Water Demand for the subject property.
EMID staff would provide the applicant with the existing property’s Baseline Water Demand which is the average water use over the previous five-years from the date the building permit application was submitted. This would be the baseline to compare the Projected Water Demand. Where no water data is available, the Baseline Water Demand would be the five-year average of properties in the same customer class as the existing use or previously existing use with the same meter size, as determined by EMID staff.
Step 2: Calculate and provide a Projected Water Demand at the time of planning entitlements.
The applicant would provide a Projected Water Demand as part of the entitlements. Projected Water Demand refers to the total amount of projected water demand for the proposed new development.
Step 3: Calculate and provide a New Water Demand at the time of building permit submittal.
If the proposed development has revisions from the approved set of plans from entitlements, the applicant would provide a revised Projected Water Demand spreadsheet during the plan check submittal to the Building Division. The applicant would also submit a calculated New Water Demand which is the Baseline Water Demand less the Projected Water Demand:
New Water Demand = Baseline Water Demand – Projected Water Demand If a development is designed to use no more water than the property’s Baseline Water Demand, the project’s New Water Demand would be approved. However, if the Projected Water Demand exceeds the property’s Baseline Water Demand, the applicant will propose onsite and/or offsite water efficiency/conservation/retrofit measures to offset the New Water Demand.
Step 4: Complete onsite and/or offsite water efficiency measures to offset the New Water Demand.
Onsite Water Efficiency Measures
The applicant would be required to implement onsite water efficiency measures to offset the New Water Demand. This may include, but is not limited to, the following measures:
•Using alternative water sources such as graywater or rainwater. •Instant hot water heaters.
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8 2
•Pressure Reducing Valves (PRVs) to prevent the higher pressure from rupturing valves or pipes.
•Installing ultra-high efficiency plumbing fixtures and appliances that exceed current regulatory flow rates.
•Covers for swimming pools and spas.
•Automatic-fill valves would not be used with water features, including but not limited to swimming pools and ponds.
With regard to building and landscape design and operation, the applicant would still be required to comply with existing EMID and City of Foster City regulations including:
• Foster City Code Chapter 13.12 Stormwater Management and Discharge Control • EMID Code Chapter 8.60 Water Conservation and Rationing • EMID Code Chapter 8.70 Indoor Water Use Efficiency
• EMID Code Chapter 8.80 Outdoor Water Conservation in Landscaping Off-Site Water Efficiency Measures
If a new development is designed with all practical onsite water efficiency measures and additional New Water Demand is still projected, the applicant would be required to explore off-site water efficiency measures to achieve water neutrality. The applicant may conduct off-site water efficiency measures including, but not limited to, direct installation of ultra-high-efficiency toilets and other plumbing fixtures, turf replacement, and commercial, institutional, industrial appliance upgrades within the EMID service area.
Development of the Water Neutrality Growth Ordinance will codify the regulatory framework described in the Policy, and guidelines will be developed to provide applicants with clear implementation steps.
7.3 Attachment 1 - EMID Resolution with Exhibit A
195
8 3
March 6, 2023
Sofia Mangalam
City of Foster City
610 Foster City Blvd
Foster City, CA 94404
Subject: Proposal for Development of the EMID Water Neutrality Growth Ordinance Dear Ms. Mangalam,
Maddaus Water Management Inc. (MWM) is pleased to present this proposal to provide technical and public meeting support services for the City of Foster City (City). The City prepared a Water Neutrality Growth Policy Framework (Policy Framework) during the development of the Foster City Housing Element and Safety Elements Update. The City has requested MWM’s support with the development of a Water Neutrality Growth Ordinance (Ordinance). This letter proposal presents MWM company and personnel information along with a scope of work, schedule, and estimated fees.
SCOPE OF WORK
The Scope of Work that MWM intends to complete is outlined below.
Task 1 – Water Neutrality Growth Ordinance Development
MWM will use the City’s Policy Framework and the Net Blue Ordinance Worksheet to develop an Ordinance Outline for one initial round of City staff review. MWM will also coordinate and attend up to six, 1-hour virtual meetings with City staff, external parties, industry, and utility partners who have developed and/or implemented a water neutrality policy to discuss their approach. These meetings are distinct from the public (likely City Council) meetings that MWM will participate in Task 2.
MWM will incorporate lessons learned from industry and utility partners, as well as any City staff comments from the initial review, into a Draft Ordinance. City staff will route the Draft Ordinance to all necessary parties and will compile all comments into one Word document with tracked changes. MWM will revise the Draft Ordinance once and will prepare a Draft Final Ordinance for the City.
Following the completion of public meetings (Task 2), MWM will incorporate public comments and will prepare a Final Ordinance. City staff will route the Final Ordinance to all necessary parties and will compile all comments into one Word document with tracked changes. MWM will revise the Final Ordinance once for City staff approval.
Task 1 Deliverables
•Meeting preparation and attendance for up to six, 1-hour virtual internal coordination meetings. •Outline and Draft Water Neutrality Growth Ordinance as an electronic Word document, approximately 15 pages long.
•Final Water Neutrality Growth Ordinance as an electronic Word document and PDF document, approximately 15 pages long.
Task 2 – Support City Review Process
MWM will attend and present virtually at up to three public meetings to support the City’s Ordinance review and approval process. MWM assumes that the City will publish all applicable notifications, promote, and Attachment 2 – Proposal by Maddaus
7.3 Attachment 2 - Proposal by Maddaus
196
8 3
coordinate all Public Meetings as necessary. MWM also assumes the City will develop all presentation materials, staff reports, and other necessary materials for these public meetings.
Task 2 Deliverables
•Meeting preparation and attendance for up to three 1-hour virtual public meetings.
Task 3 – Project Management
Project management involves the coordination of meetings and staff resources, preparation of invoices, budget and schedule tracking, and other tasks required to ensure successful completion of this Scope of Work. Michelle Maddaus will serve as the Project Manager for this Scope of Work.
Task 3 Deliverables
•None
SCHEDULE
The Scope of Work outlined above has a planned completion date of May 31, 2023.
COST ESTIMATE
The cost estimate for this project is approximately $27,000, as shown in Table 1. The project is to be completed on a time and materials basis. MWM will not exceed the project budget without prior written authorization from City of Foster City and Urban Planning Partners Inc.
Table 1. Cost Proposal for Foster City Water Neutrality Growth Ordinance Development Task Description
Lisa
Maddaus
$315/hr
Michelle
Maddaus
$315/hr
Sierra
Orr
$180/hr
Nicki
Powell
$135/hr
Kara
Kelly
$135/hr
Total
Budget
1 Ordinance
Development 26 10 10 3 36 $18,405
2 Support City Review
Process 6 6 - - 3 $4,185
3 Project Management - 10 - - 9 $4,365
Total 32 26 10 3 48 $26,955
SUMMARY OF KEY STAFF AND 2023 RATE SCHEDULE
Table 2 presents specific qualifications for all MWM personnel. Staff biographies are available on the MWM web site at: http://www.maddauswater.com/team.html. Full resumes are available upon request.
Table 2. MWM Personnel Qualifications and 2023 Rates
Person Position Service/Discipline Education/Degree Hourly Rate
Michelle
Maddaus, P.E.
Principal Engineer,
President
Water Demand Forecasting, Water
Conservation Planning and
Management
M.B.A.,
B.S. Engineering $315
Lisa Maddaus,
P.E.
Principal Engineer,
CFO
Water Resource Planning and
Management, Water Conservation
Strategy Development, CalWEP
and State Compliance
M.S. Engineering $320
7.3 Attachment 2 - Proposal by Maddaus
197
8 3
Person Position Service/Discipline Education/Degree Hourly Rate
Christopher
Matyas
Senior Software
Engineer, DSS
Modeling Lead
Software for Water Efficiency,
Water Resource Planning and
Management
B.S. Engineering $315
Tess
Kretschmann
Staff Engineer, DSS
Modeler
Water Resource Planning and
Management B.S. Engineering $210
Zach Vernon Senior Data Analyst
and AMI Specialist
Data Automation, Analysis &
Visualization, Geostatistics
M.S. Forestry, B.S.
Renewable Natural
Resources
$210
Sierra Orr
Sr. Coordinator
Project Management
& Communications
Water Resource Planning and
Outreach, Technical Document
Editor
M.A. Leadership,
B.A. History; B.A.
Communications
$180
Nicki Powell
Water Resources
Analyst, Demand
Forecast Modeler
Water Resource Planning and
Management
B.S. Environmental
Studies, B.A.
Biostatistics
$135
Kara Kelly Water Resources
Analyst
Water Resource Planning and
Management
B.S. Environmental
Studies and
Planning: Water
Resources
Management
$135
We look forward to having the opportunity to continue working with City staff. If you have any questions or would like additional information, please contact Michelle Maddaus at (925) 831-0194 or [email protected].
Sincerely,
Michelle Maddaus, P.E.
President, Maddaus Water Management
7.3 Attachment 2 - Proposal by Maddaus
198
8 3
FIRM OVERVIEW AND QUALIFICATIONS
As an internationally recognized water conservation authority, Maddaus Water Management Inc. (MWM) brings extensive knowledge of demand analysis and forecasting and unparalleled expertise in water conservation planning and implementation. MWM has robust experience in Commercial, Industrial, and Institutional (CII) conservation program design, drought management planning, water loss analysis, and water shortage contingency planning.
Our firm is a certified Small Business Enterprise and Women Business Enterprise in California and has completed over 520 projects in the past 28 years. More than 95% of our clients are municipal agencies or governmental entities, with over 85% of our work coming from repeat clients. This illustrates our in-depth knowledge of the technical, regulatory, and stakeholder challenges and our commitment to listening and responding to individual client needs.
MWM serves as the lead author of the American Water Works Association M52 Water Conservation Programs Planning Manual. As a result, we are intimately familiar with the best practices outlined in the M52 Manual. Furthermore, we have worked on several reports that included the American Water Works Association/American National Standards Institute (AWWA/ANSI) G480 Water Conservation Program Operation and Management Standard and can ensure that tasks generally conform to and meet the G480 standard.
Complete Range of Water Management Services
Within the field of water use efficiency and management, MWM offers a complete range of services, including the following:
• Long-range water conservation planning
• Drought preparedness planning
• Water savings evaluation from
conservation programs
• Program implementation and evaluation
• Climate Change Analysis
• Water demand forecasts incorporating
conservation
• Advanced Metering Infrastructure (AMI)
water data analysis
• Geographic Information Systems (GIS)
mapping and water budgets
• Commercial/industrial water efficiency
audits and training
• Water loss IWA/AWWA M36 analysis and
validation
• Landscape water use analysis
• Alternative water use analysis (storm
water, graywater, rainwater, recycled
water)
• Water conservation research
• Integrated water resources planning
• Weather normalization
• Water supply assessments
Further information on Maddaus Water Management can be found on our website: http://maddauswater.com/.
General Company Information
Maddaus Water Management Headquarters
105 Zephyr Place
Danville, CA 94526
Phone: (925) 831-0194
Contact: Michelle Maddaus, PE (CA), President
Email: [email protected]
Maddaus Water Management Sacramento Office
3170 Dullanty Way
Sacramento, CA 95816
Phone: (916) 730-1456
Contact: Lisa Maddaus, PE
(CA), Board Chair and
Chief Financial Officer
Email:
[email protected]
7.3 Attachment 2 - Proposal by Maddaus
199
City of Foster City, Water Supply Assessments, California MWM Project Manager: Michelle Maddaus
MWM Technical Lead (DSS Model): Chris Matyas
Value of Contracts: $130,000
Projects Completed: 2014–2021
Contacts: Laura Galli, Engineering Manager
Allen Smith, Public Works Maintenance Manager
Phone: 650-867-2280 (Laura); 650-286-3546 (Allen)
Email: [email protected]; [email protected]
MWM assisted the City of Foster City in the development of four Water Supply Assessments (WSAs), which were drafted to provide information for use in the California Environmental Quality Act (CEQA) analysis for the proposed projects. The WSAs added to previous water demand projections created as part of the Bay Area Water Supply and Conservation Agency (BAWSCA) Regional Demand and Conservation Projections completed by MWM. The purpose of the WSAs was to determine if there was adequate water supply to meet the water needs of the newly proposed projects within the Foster City/Estero Municipal Improvement District (EMID) service area. MWM collaborated on the WSAs with Urban Planning Partners and the Foster City (EMID) Planning and Engineering Departments. MWM’s role was to estimate calculations for water demand and assist in compiling WSA reports for the following projects: Lincoln Center Campus, Pilgrim Triton Development Project Phase C, new hotel in Metro Center, and the more recent Gilead Wellbeing Center.
City of Foster City 2020 Urban Water Management Plan and Water Shortage Contingency Plan, California
MWM Project Manager: Michelle Maddaus
MWM Technical Review (QA/QC): Lisa Maddaus
MWM Lead Modeler: Hannah Braun
Value of Contract: $22,000
Completion Date: July 2021
Contacts: Laura Galli, Engineering Manager
Allen Smith, Public Works Maintenance Manager
Phone: 650-867-2280 (Laura); 650-286-3546 (Allen)
Email: [email protected]; [email protected]
MWM worked as a team with EKI Environment and Water, Inc. to prepare the 2020 Urban Water Management Plan (UWMP) and 2020 Water Shortage Contingency Plan (WSCP) for the City of Foster City/Estero Municipal Improvement District (EMID). The UWMP closely followed the requirements in the California Department of Water Resources 2020 UWMP Guidebook. MWM supported Chapter 4 of the UWMP, an evaluation of current and future water demand estimates. EMID’s UWMP projected water demands came from the DSS Model demand analysis, a result of MWM’s work on the BAWSCA 2020 Demand Analysis. This included updated population, production and consumption for 2019 and 2020.
For the 2020 WSCP, MWM helped EMID present potentially catastrophic conditions leading to water shortages, planned response to short-term and long-term water shortages (including drought), and an organizational chart including the roles and responsibilities of EMID staff and other stakeholders with regard to tracking and implementing the WSCP. Furthermore, the WSCP outlined the water shortage stages of action and prohibitions of water end uses, including landscape irrigation, CII uses, water features, and swimming pools. In the WSCP, consumption reduction methods were defined, water shortage reductions were determined, and EMID’s standard supply and conservation activity was described. Revenue and expenditure impacts as well as drought rate structures and surcharges were exhibited. A Public Outreach Plan relating to WSCP implementation was also included and was based on MWM’s prior experience working with Foster City/EMID.
7.3 Attachment 2 - Proposal by Maddaus
200
EMID’s 2020 UWMP and 2020 WSCP were adopted by the City Council after a public hearing then submitted to DWR for approval by July 1, 2021.
Valley of the Moon Water District, Sonoma County Springs Specific Plan Water Supply Assessment, California
MWM Project Manager: Michelle Maddaus
Value of Contract: $20,000
Completion Date: July 2019
Contacts: Beth Thompson, De Novo Planning Group
Chris Petlock, Valley of the Moon Water District
Phone: 916-812-7927 (Beth); 707-996-1037 (Chris)
Email: [email protected]; [email protected] MWM assisted De Novo Planning Group in the preparation of a Water Supply Assessment (WSA) for the development of the Springs Specific Plan in Sonoma County. The WSA was drafted to provide information for use in the California Environmental Quality Act (CEQA) analysis for the proposed projects. This WSA built on previous water demand projections created as part of the 2015 Urban Water Management Plan Water Demand Analysis and Water Conservation Measures Update. It was worked on in conjunction with the eight other Sonoma-Marin Saving Water Partnership (SMSWP) Water Contractors and completed in July 2015. The purpose of the WSA was to determine if there was adequate water supply to meet the water needs of the proposed Springs Specific Plan project.
This project included the following:
•15 new neighborhood commercial connections with 8 dwelling units •82 new commercial connections with 120 hotel rooms
•50 new mixed-use connections with 138 new dwelling units •3 mixed-use irrigation connections
•3 new recreational connections
•131 medium density residential connections with 119 single-family and 113 multifamily dwelling units •31 high density residential connections with 310 new multifamily dwelling units MWM’s role was to estimate calculations for water demand and assist in compiling WSA reports for Sonoma County. The analysis concluded that the Springs Specific Plan project will add a total of 209 acre-feet of water per year.
More information about the Springs Specific Plan can be found online:
https://sonomacounty.ca.gov/PRMD/Long-Range-Plans/Springs-Specific- Plan/#:~:text=Its%20purpose%20is%20to%20implement,infrastructure%20to%20serve%20the%20area.
7.3 Attachment 2 - Proposal by Maddaus
201
Prepared Date 2/28/2023 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2023/8
Report Number 25
Check Number Vendor Name Description
148162 A PLUS TREE INC TREE SERVICES
148163 AAG - ALL AMERICAN GASKET METER COUPLING GASKETS 148164 AIRGAS USA, LLC RAIN GEAR FOR PUBLIC WORKS DEPARTMENT 148165 ALEXANDER PULIDO EMPLOYEE REIMBURSEMENT: ALEXANDER PULIDO 148166 ALWAYS UNDER PRESSURE POWER WASHER REPAIR
148167 AMAZON CAPITAL SERVICES, INC. MISCELLANEOUS SUPPLIES - PARK PROGRAM 148168 AMY SIROTA SPRING 2023 GUIDE
148169 ANDERSON PACIFIC ENGINEERING INC. CIP626: SEWER LIFT STATION IMPROVEMENTS - PHASE 5 148170 ATLAS AUTOGLASS AUTOMOTIVE GLASS
148171 BAY AREA BARRICADE SERVICE, INC. SIGNS FOR STREET PROGRAM 148172 BAY AREA WATER SUPPLY & CONSERVATION
AGENCY
LANDSCAPE AUDIT: OCTOBER - DECEMBER 2022
148173 BENDER ROSENTHAL INC CIP657: ACQUISITION SERVICES - JANUARY 2023 148174 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC STREET LIGHT, CATAMARAN PARK, AND CORPYARD
LIGHTINGS REPAIRS
148175 CAPITOL BARRICADE, INC. EMERGENCY BOARD LIGHTS HOODS 148176 CASCADIA CONSULTING GROUP INC CLIMATE ACTION PLAN OUTREACH - PROFESSIONAL SERVICES: 1/1/2023-1/25/2023
148177 CHENGYU CHUNG INSTRUCTOR FEE: MEDITATION
148178 CHUNHUA HUANG CLASS REFUND: LEGO MASTERS ENGINEERING 148179 CINTAS CORPORATION UNIFORM/LAUNDRY SERVICES
148180 CITY OF SAN MATEO SWAT TACTICAL TRAINING 10/23/2022-10/24/2022 148181 CLARK PEST CONTROL OF STOCKTON INC PEST AWAY SERVICE 148182 COLUMBIA ELECTRIC, INC CIP681: NEW TRAFFIC SIGNAL 148183 CORE & MAIN LP MISCELLANEOUS SUPPLIES - SEWER PROGRAM 148184 CORODATA RECORDS MANAGEMENT INC OFF-SITE RECORDS STORAGE 148185 CORY CALL POST TRAINING: CORY CALL2/28/2023 1,242.01 2/28/2023 197,681.70
2/28/2023 1,555.41
2/28/2023 111.06
2/28/2023 597.33
2/28/2023 969.22
2/28/2023 837.00
2/28/2023 8,995.00
2/28/2023 315.00
2/28/2023 355.00
2/28/2023 33.75
2/28/2023 2,325.54
2/28/2023 393.77
2/28/2023 595.00
2/28/2023 296.09
2/28/2023 5,575.00
2/28/2023 60.15
2/28/2023 1,200.00
2/28/2023 188,279.95
2/28/2023 233.17
2/28/2023 89.00
2/28/2023 761.85
Check Date Check
Amount
2/28/2023 6,821.28
2/28/2023 205.40
8.1 Warrant Register Report FY 2022-2023-Number 25 - February 28, 2023
202
Prepared Date 2/28/2023 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2023/8
Report Number 25
Check Number Vendor Name DescriptionCheck Date Check
Amount
148186 CSG CONSULTANTS INC. D556: GILEAD 344 LAKESIDE, D554: BIOMED ILLUMINA - PHASE 2, AND STAFF AUGMENTATION
148187 CWEA MEMBERSHIP RENEWAL: ULISES RENTERIA
148188 D & S SALES, INC MISCELLANEOUS SUPPLIES - VEHICLE PROGRAM 148189 EDMUND SUEN VISION REIMBURSEMENT: EDMUND SUEN
148190 EDWARDS, BERNARD INSTRUCTOR FEE: KOBUJUTSU
148191 ESTERO MUNICIPAL IMPROVEMENT DISTRICT WATER SERVICES: DECEMBER 2022 - JANUARY 2023 148192 FEHR & PEERS SAFETY ELEMENT ANALYSIS - PROFESSIONAL SERVICE:
11/26/2022-12/30/2022
148193 FLYERS ENERGY LLC GAS
148194 FORELAND PARTS INC. AUTO PARTS
148195 GABRIEL APODACA POST TRAINING: GABRIEL APODACA
148196 THE GOODYEAR TIRE & RUBBER COMPANY AUTO PARTS
148197 GRAINGER MISCELLANEOUS SUPPLIES - STREET PROGRAM 148198 GRANITE ROCK COMPANY MISCELLANEOUS SUPPLIES - WATER PROGRAM 148199 HOME DEPOT CREDIT SERVICES MISCELLANEOUS MATERIAL & SUPPLIES - PARKS,
BUILDING, SEWER, STREETS, AND WATER PROGRAMS
148200 IEDA LABOR RELATION SERVICES: FEBRUARY 2023
148201 INFOSEND INC. ONLINE UTILITY BILLING
148202 INTEGRATED DESIGN 360 LLC ELECTRICAL CAPACITY STUDY AND COMMUNITY ENGAGEMENT - PROFESSIONAL SERVICES: JANUARY
2023
148203 ISAAC PARHAM POST TRAINING: ISAAC PARHAM
148204 IT'S PERSONNEL HR SUPPORT
148205 JENNA GRIMALDI POST TRAINING: JENNA GRIMALDI
148206 ZHIMEI JIANG INSTRUCTOR FEE: CREATE & LEARN
148207 JOHN R HORAN CLASS REFUND: LINE DANCING
148208 JULIO CLEANING AND MAINTENANCE JANITORIAL SERVICES: FEBRUARY 2023 2/28/2023 896.00
2/28/2023 178.75
2/28/2023 25,840.25
2/28/2023 16.00
2/28/2023 500.00
2/28/2023 103.77
2/28/2023 3,044.20
2/28/2023 2,269.91
2/28/2023 1,315.00
2/28/2023 125.75
2/28/2023 218.48
2/28/2023 4,587.51
2/28/2023 256.55
2/28/2023 119.77
2/28/2023 1,925.31
2/28/2023 11,369.21
2/28/2023 11,696.00
2/28/2023 32,250.66
2/28/2023 274.68
2/28/2023 200.00
2/28/2023 270.00
2/28/2023 7,483.75
2/28/2023 95.00
8.1 Warrant Register Report FY 2022-2023-Number 25 - February 28, 2023
203
Prepared Date 2/28/2023 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2023/8
Report Number 25
Check Number Vendor Name DescriptionCheck Date Check
Amount
148209 LEAGUE OF CALIFORNIA CITIES MEMBERSHIP DUES 2023 - PENINSULA DIVISION 148210 LORAL LANDSCAPING INC. MEDIANS & EASEMENTS MAINTENANCE - FEBRUARY 2023
148211 LYNGSO GARDEN MATERIALS, INC. LANDSCAPE MATERIALS - PARK PROGRAM 148212 METRO LIGHTING PRODUCTS LIGHTING SUPPLIES
148213 MISSION CLOUD SERVICES, INC CALOPPS SUPPORT - AMAZON WEB SERVICES:
JANUARY 2023
148214 MISSION LINEN SUPPLY-UNIFORM LAUNDRY SERVICES
148215 MUNISERVICES LLC CLEARVIEW/STARS SERVICES - SALES TAX REPORTING SYSTEMS: 3RD QUARTER 2022
148216 NESS BACKFLOW & PLUMBING BACKFLOW REPLACEMENT AT THE VIBE AND COUNCIL
CHAMBERS
148217 NWESTCO LLC FUEL SYSTEM OPERATOR INSPECTION & REPAIRS 148218 OFFICE DEPOT OFFICE SUPPLIES
148219 PACE SUPPLY CORP BACKFLOW REPLACEMENT PARTS
148220 PACIFIC GAS & ELECTRIC COMPANY ELECTRICITY AND GAS 148221 PACIFIC NURSERIES PLANT MATERIALS
148222 PACIFIC OFFICE AUTOMATION, INC COPIER USAGE CHARGES 148223 PENINSULA POWER WASH PRESSURE WASHING SERVICES
148224 PETERSON TRUCKS INC VEHICLE REPAIR PARTS
148225 PLAN JPA POOLED LIABILITY ASSURANCE
NETWORK
GENERAL LIABILITY CLAIMS - JANUARY 2023
148226 PRUDENTIAL OVERALL SUPPLY TOWEL/UNIFORM LAUNDRY SERVICES 148227 RECOLOGY SAN MATEO COUNTY COMMERCIAL WASTE & ORGANICS 148228 REGIONAL GOVERNMENT SERVICES (RGS) CIP657 - LEVEE PROJECT SERVICES: DECEMBER 2022 148229 RENNE PUBLIC LAW GROUP, LLP LOBBYING SERVICES: JANUARY 2023 148230 ROY GUERRA VISION REIMBURSEMENT: ROY GUERRA
148231 SFPUC - WATER WATER SERVICES: 01/12/2023-02/09/2023 2/28/2023 200.00
2/28/2023 525,569.21
2/28/2023 437.67
2/28/2023 6,520.50
2/28/2023 6,500.00
2/28/2023 4,497.10
2/28/2023 10,495.37
2/28/2023 167.05
2/28/2023 348.30
2/28/2023 1,935.93
2/28/2023 2,075.00
2/28/2023 85.79
2/28/2023 2,881.61
2/28/2023 54,859.14
2/28/2023 375.00
2/28/2023 6,770.00
2/28/2023 3,003.80
2/28/2023 599.19
2/28/2023 1,472.26
2/28/2023 390.60
2/28/2023 300.00
2/28/2023 11,965.00
2/28/2023 462.76
8.1 Warrant Register Report FY 2022-2023-Number 25 - February 28, 2023
204
Prepared Date 2/28/2023 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2023/8
Report Number 25
Check Number Vendor Name DescriptionCheck Date Check
Amount
148232 SAN MATEO LAWN MOWER SHOP MISCELLANEOUS SUPPLIES - VEHICLE PROGRAM 148233 SAN MATEO PAL EXPLORER CHALLENGE 2023
148234 SAN MATEO-FOSTER CITY SCHOOL DISTRICT ENRICHMENT CLASSROOM USE 148235 SERVICE PRESS INC. BUSINESS CARDS: JUSTIN LAI AND SOPHIA LEE 148236 SHIMMICK CONSTRUCTION COMPANY INC CIP657: LEVEE IMPROVEMENTS - DECEMBER 2022 AND JANUARY 2023
148237 SMC DISTRICT ATTORNEY'S OFFICE POST TRAINING: GABRIEL APODACA AND ISAAC PARHA M
148238 SOFTWARE ONE INC. ACROBAT PRO AND ADOBE LICENSING RENEWAL 148239 SOUTHERN COUNTIES OIL CO. DIESEL FUEL
148240 SPEEDPRO IMAGING OF S.F. PENINSULA MISCELLANEOUS SIGNS FOR PARKS PROGRAM 148241 CALTRANS - DISTRICT 4 CIP657: STORAGE RENTAL FEE: MARCH 2023 148242 EMPLOYMENT DEVELOPMENT DEPARTMENT EMPLOYMENT TAX: OCTOBER - DECEMBER 2022 148243 DEPARTMENT OF JUSTICE FINGERPRINTING SERVICES
148244 STATE WATER RESOURCES CONTROL BOARD CERTIFICATION RENEWAL - FRANK FANARA 148245 STEFAN CHATWIN EMPLOYEE REIMBURSEMENT: STEFAN CHATWIN 148246 T.H.E. OFFICE CITY OFFICE SUPPLIES
148247 THE HOME DEPOT PRO JANITORIAL SUPPLIES - BUILDING PROGRAM 148248 THERMAL MECHANICAL INC. HVAC SYSTEM REPAIR AND PREVENTATIVE
MAINTENANCE
148249 THIRKETTLE CORPORATION WATER METER PURCHASES
148250 THOMAS SARSFIELD INSTRUCTOR FEE: TENNIS
148251 THIRD DEGREE COMMUNICATIONS, INC POST TRAINING: GABRIEL APODACA AND JENNA
GRIMALDI
148252 TOWN OF HILLSBOROUGH COUNCIL OF CITIES DINNER MEETING: JON FROOMIN,
PATRICK SULLIVAN, AND ART KIESEL
148253 TOWNE FORD SALES VEHICLE REPAIRS
148254 TRIPEPI, SMITH & ASSOCIATES, INC. CIP657: LEVEE IMPROVEMENTS - JANUARY 2023 AND
CITY COUNCIL POLICY SUMMIT FACILITATION SERVICES
-
JANUARY 2023
2/28/2023 11,255.61
2/28/2023 475.00
2/28/2023 180.00
2/28/2023 280.00
2/28/2023 19,493.50
2/28/2023 4,073.11
2/28/2023 1,999.20
2/28/2023 297.07
2/28/2023 383.91
2/28/2023 1,252.56
2/28/2023 7,473.00
2/28/2023 128.00
2/28/2023 60.00
2/28/2023 21,670.87
2/28/2023 289.40
2/28/2023 200.00
2/28/2023 2,234,270.67
2/28/2023 170.00
2/28/2023 9,711.32
2/28/2023 50.00
2/28/2023 270.53
2/28/2023 63.06
2/28/2023 360.07
8.1 Warrant Register Report FY 2022-2023-Number 25 - February 28, 2023
205
Prepared Date 2/28/2023 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2023/8
Report Number 25
Check Number Vendor Name DescriptionCheck Date Check
Amount
148255 TRUSTED GEAR COMPANY LLC RAIN GEAR FOR PUBLIC WORKS DEPARTMENT 148256 URBAN PLANNING PARTNERS INC. COMPLETION OF ADDENDUM WITH A FOCUS ON WATER - PROFESSIONAL SERVICES: DECEMBER 2022 - EA2022-
0001
148257 VB GOLF 2022 YEAR END SET-ASIDE FOR CAPITAL IMPROVEMENT
RESERVE FUND (CIRF) ACCOUNT (FOSTER CITY ACTS
AS TRUSTEE FOR VB GOLF'S CIRF ACCOUNT)
148258 VERITIV OPERATING COMPANY JANITORIAL SUPPLIES
148259 W-SW 388 OWNER IX, L.P. PLANNING DEPOSIT REFUND
148260 WE GO LOGO UNIFORMS FOR PARKS DEPARTMENT
148261 WILLDAN FINANCIAL SERVICES FULL COST ALLOCATION PLAN AND USER FEE STUDY 2/28/2023 1,977.56
2/28/2023 2,506.00
3,677,966.59
Submitted for Information:
____________________________________________
Edmund Suen, City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON FEBRUARY 28, 2023 2/28/2023 130,245.00
2/28/2023 2,857.52
2/28/2023 53,816.91
2/28/2023 872.71
2/28/2023 4,807.50
8.1 Warrant Register Report FY 2022-2023-Number 25 - February 28, 2023
206
Prepared Date 3/3/2023 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2023/9
Report Number 26
Check Number Vendor Name Description
148262 STEVEN ARCHER LONGEVITY 02/16/2023-03/15/2023
140.00
Check Date Check Amount
3/3/2023 140.00
Submitted for Information:
____________________________________________
Edmund Suen, City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON MARCH 3, 2023
8.1 Warrant Register Report FY 2022-2023-Number 26 - March 5, 2023
207
Prepared Date 3/3/2023 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2023/9
Report Number 26A
ACH Date ACH Vendor Name Description
3/3/2023 ACH WILLIAM CLARK LONGEVITY 02/16/2023-03/15/2023 210.00 3/3/2023 ACH BARBARA SCHUTZ LONGEVITY 02/16/2023-03/15/2023 200.00 3/3/2023 ACH DAVID VILLANUEVA LONGEVITY 02/16/2023-03/15/2023 200.00 3/3/2023 ACH MOSHE JOSHUA LONGEVITY 02/16/2023-03/15/2023 275.00 3/3/2023 ACH GLENN WILSON LONGEVITY 02/16/2023-03/15/2023 140.00 3/3/2023 ACH ERIC EGAN LONGEVITY 02/16/2023-03/15/2023 210.00 3/3/2023 ACH DOUGLAS ESTILL LONGEVITY 02/16/2023-03/15/2023 350.00 3/3/2023 ACH THOMAS LINARI LONGEVITY 02/16/2023-03/15/2023 350.00 3/3/2023 ACH MONICA MEDRANO LONGEVITY 02/16/2023-03/15/2023 345.00 3/3/2023 ACH JOSEPH PIERUCCI LONGEVITY 02/16/2023-03/15/2023 140.00 3/3/2023 ACH BRIAN TIDWELL LONGEVITY 02/16/2023-03/15/2023 210.00 3/3/2023 ACH MICHAEL TOWNS LONGEVITY 02/16/2023-03/15/2023 350.00 3/3/2023 ACH CHARLES GOODWIN LONGEVITY 02/16/2023-03/15/2023 350.00 3/3/2023 ACH KENNKETH LAMBRO LONGEVITY 02/16/2023-03/15/2023 350.00 3/3/2023 ACH MOHAMMAD ASLAM LONGEVITY 02/16/2023-03/15/2023 345.00 4,025.00
Amount
Submitted for Information:
____________________________________________
Edmund Suen, City Treasurer
ACH ON THIS REGISTER PROCESSED ON MARCH 3, 2023
8.1 Warrant Register Report FY 2022-2023-Number 26A - March 5, 2023
208
Updated 2/28/2023
FROM:
RE:
Cou
ncilmember Signature
Request to Place Item on Future Agenda
Mayor Jon Froomin
Consider Action Related to Tweet by Planning Commission Chair Evan Adams Community members have alerted the City Council to a tweet posted by Planning Commission Chair Evan Adams that begins with, "Time for the USA to start monitoring Indians in the USA ... " This can have an impact on the image of our local government and may be perceived to have an impact on Planning Commission decisions made by Mr. Adams when applicants are of Indian descent.
Since we do not know if or when an applicant of Indian descent may bring an item before the Planning Commission, I find this to be an urgent item. I urge this item to be brought to the Council on March 20 to approve a discussion on March 27 at the scheduled special meeting.
Vision: ... enhance the quality of place for current and future generations.
Mission: Provision of equitable services
Priorities:
Social Equity: Continue to promote diversity and inclusive policies within the City Organization and seek social equity in all City policies, including public safety. image of tweet
image of tweet
Digitally signed by Jon Froomin
Date: 2023 .03.06 14:10:31
-08'00'
Descriptio n o f Request:
(Briefl y describ e you r request . Pleas e b e clea r s o tha t you r fello w Councilmembers , staff , an d member s o f th e publi c understan d th e request . Thi s informatio n wil l als o provid e guidanc e t o staf f should th e reques t receiv e majorit y suppor t an d th e ite m b e place d on a futur e agenda.) Ho w d o yo u believ e thi s ite m shoul d b e prioritized? (i.e . Wha t dat e d o yo u believ e th e item shoul d be brought bac k for Council consideration?) Cit y Counci l Vision , Mission , an d Value/Priorit y Area:
(Ho w does thi s request fit wit h th e City Council Visio n an d Missio n and/o r which value/priorit y area(s ) doe s this request mos t closely align?)
City Council Operations: The City Council operates at the highest level of civil discourse, encouraging resident engagement and full transparency.
Attachment s (i f applicable):
A.
B.
9.1 Council Agenda Item Request - Mayor Jon Froomin 3.6.23
209
Attachment A
9.1 Agenda Request Tweet Attachment
210