Agenda packet — Foster City City Council, April 17, 2023

CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
TMEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING https://fostercity‐ org.zoom.us/j/86343088907 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

Members of the public wishing to speak will be asked to fill out a Request to Speak Form. Forms will be accepted until the staff presentation on an agenda item ends, or until the public comment period on non agenda items is closed. For special meetings, public comment is limited to item(s) on the agenda only.

To Observe the Meeting via Teleconference/Video Conference:

To access the meeting by computer / smartphone, go to: https://fostercity‐ org.zoom.us/j/86343088907
To dialin via phone:
16699006833 or
14086380968
And enter Webinar ID: 863 4308 8907
To Participate in the Meeting by Providing Public Comment via Teleconference/Video Conference:

During the Meeting: Live verbal public comments may be made by members of the public joining the meeting via Zoom. Zoom access information is provided above. Use the “raise hand” feature (for those joining by phone, press *9 to “raise hand”) during the public comment period for the agenda item you wish to address. The Zoom Host will call on people to speak by name provided or last 4 digits of phone number for dialin attendees. Please clearly state your full name for the record at the start of your public comment.

Before the Meeting: Written public comments for the record may be submitted in advance by 4:00 p.m. the day of the meeting by email to: [email protected] and will be made part of the written record but will not be read verbally at the meeting. Written public comments submitted by email should adhere to the following:

Clearly indicate the Agenda Item No. or specify “Public” in the Subject Line for items not on the agenda Include the submitter’s full name (Recommended but not required) Written public comments received by 4:00 p.m. the day of the meeting will be provided in their entirety to the City Council prior to the meeting and will be made part of the written record but will not be read verbally at the meeting.

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, April 17, 2023 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Sam Hindi, Stacy Jimenez, Art Kiesel, Patrick Sullivan, and Mayor/President Jon Froomin

4. SPECIAL PRESENTATIONS

4.1. A Proclamation Declaring the Week of April 1622, 2023 as “Volunteer Appreciation Week”

4.2. A Proclamation Recognizing April 2023 as “Parkinson’s Awareness Month”

5. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

Information may be received, placed on a future agenda, or referred to the appropriate City staff. FCMC 2.08.240 Addressing the Council. "...Each person desiring to address the Council shall step up to the public rostrum after being recognized to speak by the presiding officer, shall state his/her name and address for the record, state the subject he/she wishes to discuss, state who he/she is representing if he/she represents an organization or other persons and, unless further time is granted by majority vote of the Council, shall limit his/her remarks to three minutes. The City Council may vary the time limit for any speaker, if it deems this necessary." Speakers may join the Zoom meeting via the meeting link and using the “raise hand” feature and the Zoom host will call on people.

6. CITY/EMID CONSENT CALENDAR
All matters listed under Consent Calendar are considered to be routine by the City Council/EMID Board of Directors and will be enacted by one motion unless removed by a member of the Council/Board, staff, or public. There will be no separate discussion on these items unless a citizen or a Council/Board member so requests.

This section includes minutes, ordinances for adoption, resolutions for adoption, and other business as needed. If discussion is required, that item will be removed from the Consent Calendar and will be considered separately after approval of the remaining items on the Consent Calendar. Vote may be by roll call.

6.1. City/EMID Regular Meeting Minutes of April 3, 2023

6.2. A Resolution of the City Council of the City of Foster City Authorizing the Police Department to Purchase 35 Automated External Defibrillators From via Heart Project and Authorizing Appropriation of $85,333.99 From the City’s General Fund for the Purchase
a) Staff Report
b) Adopt Resolution

6.3. A Resolution of the City Council of the City of Foster City Authorizing the Purchase of a New Ford F250 Pickup Truck to Support the Irrigation Technician Position and Parks and Recreation Department and Authorize an Appropriation of a Total Not to Exceed Amount of $54,540.66 From General Fund 001 to Account No 00105204524284, and Authorizing an Appropriation of an Additional $5,000 From General Fund 001 for Contingency Amounts With Authorization Given to the City Manager to Approve the Purchase Order and Changes Up to the Contingency Amount a) Staff Report
b) Adopt Resolution

6.4. Approval of the Issuance of a Request for Proposals for Preparation of an IT Strategic Plan
a) Staff Report
b) Approve the Issuance of a Request for Proposals

6.5. Approval of the Issuance of a Request for Proposals for Consulting Services to Perform a Drupal Upgrade for CalOpps.org
a) Staff Report
b) Approve the Issuance of a Request for Proposals

7. REPORTS

7.1. Citizens Sustainability Advisory Committee 2022 Year End Report, Review of Mission Statement, 2022 Accomplishments, and Goals for 2023 a) Staff Report
b) Action – By Minute Order, Receive and Accept Report

7.2. Levee Improvements Project (CIP 327657) Monthly General Update CEQA: An Environmental Impact Report was prepared for the Levee Protection Planning and Improvements Project (State Clearinghouse No. 2016012012).
a) Staff Report
b) Action By Minute Order, Receive and Accept the Report

8. RESOLUTIONS FOR ADOPTION

8.1. A Resolution of the City Council of the City of Foster City Authorizing a Contract Amendment in the Amount of $74,250 With Group 4 Architecture, Research + Planning, Inc. For Boardwalk Master Planning Services in the Recreation Center Rebuild Project (CIP301678) and an Appropriation in the Amount of $74,250.00 to CIP301678
a) Staff Report
b) Adopt Resolution

9. COMMUNICATIONS

9.1. City/District Warrants of Demands were Processed and Issued on March 30, 2023, and ACH were processed on April 5, 2023
a) Information Item Only
b) No Action Required

10. CITY/DISTRICT MANAGER REPORTS, COUNCIL/BOARD STATEMENTS AND REQUESTS, AND COUNCIL LIAISON REPORTS
City/District Manager and Council/EMID Board Members report on their various assignments and liaison roles and Council/EMID Board requests for scheduling future items.

11. CLOSED SESSION

11.1. Conference with Labor Negotiators (Government Code Section 54957.6) Agency designated representative: Julie Paping and Stefan Chatwin Employee Organizations: POA, AFSCME, and Management Group

11.2. Report Out from Closed Session

12. ADJOURNMENT
The public is invited to attend.

Any attendee wishing special accommodations at the meeting should contact the City Clerk’s Department at (650) 2863250 or [email protected] at least 48 hours in advance of the meeting. The City has a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility.

That procedure for receiving and resolving requests for accommodation is available at the City Clerk’s Office. All meetings are conducted in a manner consistent with applicable civil rights and nondiscrimination laws.

Any writings or documents provided to a majority of the City Council or EMID Board regarding any item on this agenda after the agenda packet was distributed will be made available for public inspection in the City Clerk Department at City Hall located at 610 Foster City Boulevard during normal business hours and at the meeting.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

LIVE every 1st and 3rd Monday of the month
REPLAY next day at 1:00 pm (that week only)
REPLAY Saturday at 5:00 pm (only on Saturday the week the actual meeting occurs) City Council meetings on https://www.fostercity.org/community/page/fctvlivestream:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

1 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
TMEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING https://fostercity‐ org.zoom.us/j/86343088907 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, April 17, 2023 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Sam Hindi, Stacy Jimenez, Art Kiesel, Patrick Sullivan, and Mayor/President Jon Froomin

4. SPECIAL PRESENTATIONS

4.1. A Proclamation Declaring the Week of April 1622, 2023 as “Volunteer Appreciation Week”

4.2. A Proclamation Recognizing April 2023 as “Parkinson’s Awareness Month”

5. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

6.1. City/EMID Regular Meeting Minutes of April 3, 2023

6.4. Approval of the Issuance of a Request for Proposals for Preparation of an IT Strategic Plan
a) Staff Report
b) Approve the Issuance of a Request for Proposals

6.5. Approval of the Issuance of a Request for Proposals for Consulting Services to Perform a Drupal Upgrade for CalOpps.org
a) Staff Report
b) Approve the Issuance of a Request for Proposals

7. REPORTS

8. RESOLUTIONS FOR ADOPTION

9. COMMUNICATIONS

9.1. City/District Warrants of Demands were Processed and Issued on March 30, 2023, and ACH were processed on April 5, 2023
a) Information Item Only
b) No Action Required

11. CLOSED SESSION

11.1. Conference with Labor Negotiators (Government Code Section 54957.6) Agency designated representative: Julie Paping and Stefan Chatwin Employee Organizations: POA, AFSCME, and Management Group

11.2. Report Out from Closed Session

12. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

2 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
TMEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING https://fostercity‐ org.zoom.us/j/86343088907 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, April 17, 2023 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Sam Hindi, Stacy Jimenez, Art Kiesel, Patrick Sullivan, and Mayor/President Jon Froomin

4. SPECIAL PRESENTATIONS

4.1. A Proclamation Declaring the Week of April 1622, 2023 as “Volunteer Appreciation Week”

4.2. A Proclamation Recognizing April 2023 as “Parkinson’s Awareness Month”

5. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

6.1. City/EMID Regular Meeting Minutes of April 3, 2023

6.4. Approval of the Issuance of a Request for Proposals for Preparation of an IT Strategic Plan
a) Staff Report
b) Approve the Issuance of a Request for Proposals

6.5. Approval of the Issuance of a Request for Proposals for Consulting Services to Perform a Drupal Upgrade for CalOpps.org
a) Staff Report
b) Approve the Issuance of a Request for Proposals

7. REPORTS

8. RESOLUTIONS FOR ADOPTION

9. COMMUNICATIONS

9.1. City/District Warrants of Demands were Processed and Issued on March 30, 2023, and ACH were processed on April 5, 2023
a) Information Item Only
b) No Action Required

11. CLOSED SESSION

11.1. Conference with Labor Negotiators (Government Code Section 54957.6) Agency designated representative: Julie Paping and Stefan Chatwin Employee Organizations: POA, AFSCME, and Management Group

11.2. Report Out from Closed Session

12. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

3 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
TMEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING https://fostercity‐ org.zoom.us/j/86343088907 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, April 17, 2023 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Sam Hindi, Stacy Jimenez, Art Kiesel, Patrick Sullivan, and Mayor/President Jon Froomin

4. SPECIAL PRESENTATIONS

4.1. A Proclamation Declaring the Week of April 1622, 2023 as “Volunteer Appreciation Week”

4.2. A Proclamation Recognizing April 2023 as “Parkinson’s Awareness Month”

5. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

6.1. City/EMID Regular Meeting Minutes of April 3, 2023

6.4. Approval of the Issuance of a Request for Proposals for Preparation of an IT Strategic Plan
a) Staff Report
b) Approve the Issuance of a Request for Proposals

6.5. Approval of the Issuance of a Request for Proposals for Consulting Services to Perform a Drupal Upgrade for CalOpps.org
a) Staff Report
b) Approve the Issuance of a Request for Proposals

7. REPORTS

8. RESOLUTIONS FOR ADOPTION

9. COMMUNICATIONS

9.1. City/District Warrants of Demands were Processed and Issued on March 30, 2023, and ACH were processed on April 5, 2023
a) Information Item Only
b) No Action Required

11. CLOSED SESSION

11.1. Conference with Labor Negotiators (Government Code Section 54957.6) Agency designated representative: Julie Paping and Stefan Chatwin Employee Organizations: POA, AFSCME, and Management Group

11.2. Report Out from Closed Session

12. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

4 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
TMEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING https://fostercity‐ org.zoom.us/j/86343088907 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, April 17, 2023 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Sam Hindi, Stacy Jimenez, Art Kiesel, Patrick Sullivan, and Mayor/President Jon Froomin

4. SPECIAL PRESENTATIONS

4.1. A Proclamation Declaring the Week of April 1622, 2023 as “Volunteer Appreciation Week”

4.2. A Proclamation Recognizing April 2023 as “Parkinson’s Awareness Month”

5. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

6.1. City/EMID Regular Meeting Minutes of April 3, 2023

6.4. Approval of the Issuance of a Request for Proposals for Preparation of an IT Strategic Plan
a) Staff Report
b) Approve the Issuance of a Request for Proposals

6.5. Approval of the Issuance of a Request for Proposals for Consulting Services to Perform a Drupal Upgrade for CalOpps.org
a) Staff Report
b) Approve the Issuance of a Request for Proposals

7. REPORTS

8. RESOLUTIONS FOR ADOPTION

9. COMMUNICATIONS

9.1. City/District Warrants of Demands were Processed and Issued on March 30, 2023, and ACH were processed on April 5, 2023
a) Information Item Only
b) No Action Required

11. CLOSED SESSION

11.1. Conference with Labor Negotiators (Government Code Section 54957.6) Agency designated representative: Julie Paping and Stefan Chatwin Employee Organizations: POA, AFSCME, and Management Group

11.2. Report Out from Closed Session

12. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

5 4.1
Proclamation

6 4.2
Proclamation

7 CITY OF FOSTER CITY/

ESTERO MUNICIPAL IMPROVEMENT DISTRICT
REGULAR MEETING OF APRIL 3, 2023

MINUTES

CALL TO ORDER OF CITY COUNCIL/EMID BOARD OF DIRECTORS
The Regular Meeting of April 3, 2023 of the City Council of the City of Foster City, sitting as said Council and as ex officio the Board of Directors of the Estero Municipal Improvement District (EMID), was called to order at 6:30 p.m. by Mayor/President Froomin.

The meeting was held as a hybrid meeting.

ROLL CALL
The Communications Director/City Clerk/District Secretary called the roll:

PRESENT: Councilmembers/ex officio Directors Stacy Jimenez, Art Kiesel, Patrick Sullivan, and Mayor/President Jon Froomin.

ABSENT: None.

STAFF PRESENT: Stefan Chatwin, City/District Manager, Benjamin Stock, City Attorney/District Legal Counsel; Edmund Suen, Finance Director; Ray Towne, Interim Public Works Director; Sofia Mangalam, Community Development Director; Martin Ticas, Police Captain; Frank Fanara, Parks Manager; Rob Lasky, IT Manager; Yelena Cappello, Deputy City Clerk; Shuli Chen, Video Technician and Priscilla Schaus, Communications Director/City Clerk/District Secretary.

SPECIAL PRESENTATIONS
PROCLAMATION DECLARING THE WEEK OF APRIL 9-15, 2023 AS “NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK”
Councilmember Kiesel presented the proclamation Declaring the Week of April 9-15, 2023 as “National Public Safety Telecommunicators Week” to Dispatch Supervisor Kristina Muratori.

PUBLIC
Sharon Cummings addressed the City Council via email regarding geese population mitigation.

6.1 Minutes

8 The following people addressed the City Council via email regarding Planning Commissioner Evan Adams:

1. Tulasi Tummala;

2. Ram Logistics;

3. Dev Chakra;

4. Raj Mohan;

5. P G Kamath;

6. Manisha;

7. Gayatri; and

8. Thiru Varadadesigan.

Constance Quirk addressed the City Council via teleconference regarding Planning Commissioner Evan Adams.

CONSENT CALENDAR
Motion by Councilmember/Director Kiesel, seconded by Vice Mayor/Vice President Sullivan, and carried unanimously, 5-0-0, approving the following items on the City/District Consent Calendar:

City/EMID Consent Calendar

1. Minutes of City/EMID Special Meeting of February 27, 2023;

2. Minutes of City/EMID Regular Meeting of March 20, 2023;

3. City Resolution No. 2023-30, “A Resolution of the City Council of the City of Foster City Authorizing the Award of a Construction Contract to VSS International, Inc. for the Construction of the Street Rehabilitation Project FY 21/22 (CIP 301-703) and Park Pathway Restoration Project FY 21/22 (CIP 301-702); and Execution of a Task Order with CSG Consultants for Construction Inspection Services, Material Testing Services and Construction Support Services. CEQA: Categorically Exempt pursuant to CEQA Guidelines Section 15061(b)(3) and 15301(c) – Existing Facilities;”

4. City Resolution No. 2023-32, “A Resolution of the City Council of the City of Foster City to Appoint Badawi & Associates as an Independent Auditor to Provide Audit Services for the City for the Three Years Ending June 30, 2023, 2024, and 2025, With an Option to Extend for Two Additional Years Ending June 30, 2026 and 2027; and Authorizing the Mayor to Execute the Professional Services Agreement in an Amount Not to Exceed $154,245 for Fiscal Years 2022-2023, 2023-2024 and 2024-2025;”

5. EMID Resolution No. 3714, “A Resolution of the Board of Directors of the Estero Municipal Improvement District to Appoint Badawi & Associates as an Independent Auditor to Provide Audit Services for the City for the Three Years Ending June 30, 2023, 2024, and 2025, With an Option to Extend for Two Additional Years Ending June 30, 2026 and 2027; and Authorizing the Mayor to Execute the Professional Services Agreement in an Amount Not to Exceed $154,245 for Fiscal Years 2022- 2023, 2023-2024 and 2024-2025;” and

6.1 Minutes

9 6. EMID Resolution No. 3715, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Approving the Plans and Specifications and Authorizing the Call for Bids for the Lift Station 59 Effluent Line Improvements Project (CIP 455-695) CEQA: Categorically Exempt pursuant to CEQA Guidelines Section 15301(b) – Existing Facilities.”

ITEMS REMOVED FROM CONSENT CALENDAR
MINUTES OF CITY/EMID REGULAR MEETING OF MARCH 27, 2023
Without objection from the City Council/EMID Board of Directors, Mayor/President Froomin removed this item from the Consent Calendar at the request of Councilmember/Director Kiesel.

Discussion ensued.

Motion by Councilmember/Director Kiesel, seconded by Councilmember/Director Hindi, and carried unanimously, 5-0-0, to approve minutes of City/EMID regular meeting of March 27, 2023.

PLANS AND SPECIFICATIONS AND AUTHORIZING THE CALL FOR BIDS FOR THE SYNTHETIC TURF RESURFACING PROJECT SEA CLOUD PARK S4 (CIP 301-709)

AND FINDING THAT THE PROJECTS ARE CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) CEQA:

CATEGORICALLY EXEMPT PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) AND 15301(C) – EXISTING FACILITIES. CITY RESOLUTION NO. 2023-30.

Without objection from the City Council, Mayor Froomin removed this item from the Consent Calendar at the request of Councilmember Jimenez.

Discussion ensued.

Motion by Councilmember Jimenez, seconded by Councilmember Hindi, and carried unanimously, 5-0-0, adopting City Resolution No. 2023-30, “A Resolution of the City Council of the City of Foster City Approving the Plans and Specifications and Authorizing the Call for Bids for the Synthetic Turf Resurfacing Project Sea Cloud Park S4 (CIP 301- 709) and Finding That the Projects Are Categorically Exempt Pursuant to the California Environmental Quality Act (CEQA) CEQA: Categorically Exempt per California Environmental Quality Act Guideline; Class 1, Existing Facilities.”

COMMUNICATIONS
CITY/DISTRICT WARRANTS OF DEMANDS. NO ACTION TAKEN.

City/District Warrants of Demands were Processed and Issued on March 15, 2023.

6.1 Minutes

10 CITY/DISTRICT MANAGER REPORTS, COUNCIL/BOARD STATEMENTS AND

REQUESTS, AND COUNCIL LIAISON REPORTS
Councilmember/Director Jimenez stated she attended the San Mateo-Foster City Elementary School District board meeting on March 23 and they discussed school discipline. On March 24, she attended the Council of Cities dinner in Brisbane. On March 27, she attended the Congestion Management and Environmental Quality (CMEQ) Commission meeting. She also attended the Sustainable San Mateo County 24th Annual Awards Celebration on March 30.

Councilmember Hindi attended the Resilient & Sustainable Foster City Community Workshop on March 21. On March 22, he attended The Housing Endowment and Regional Trust of San Mateo County (HEART) special joint study session with the Program Committee and Strategic Working Group Ad Hoc Committee where they discussed how to preserve affordable housing units. He noted that March 22 was the start of Ramadan and wished everyone who observes the holiday a happy Ramadan.

Vice Mayor/Vice President Sullivan stated he attended the Airport Land Use Committee meeting and the Bicycle and Pedestrian Advisory committee meeting on March 23. On March 24, he attended the Council of Cities dinner. On March 27, he attended the Congestion Management and Environmental Quality (CMEQ) commission meeting. On March 28, he visited the Nor Cal Carpenters Pleasanton Training Center for the NorCal Carpenters Union.

Mayor/President Froomin joined the Wyland Foundation’s 2023 National Mayor’s Challenge for Water Conservation for the month of April. He encourages community members to participate by signing a pledge to conserve water and electricity by visiting https://www.mywaterpledge.com/. In honor of Incorporation Day on April 27, the first mayor of Foster City, with 11 additional former mayors, will attend the April 17 Regular City Council meeting. He also thanked staff for making the necessary modifications for him to facilitate the March 27 City Council meeting via teleconference.

ADJOURNMENT
Hearing no objection from the City Council/EMID Board, Mayor/President Froomin adjourned the meeting. Meeting adjourned at 7:07 p.m.

6.1 Minutes

11 DATE: April 17, 2023

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager

FROM: Tracy Avelar, Police Chief
DEPARTMENT: Police
SUBJECT: PURCHASE 35 AUTOMATED EXTERNAL DEFIBRILLATORS

FROM VIA HEART PROJECT AND AUTHORIZING
APPROPRIATION OF $85,333.99 FROM THE CITY’S GENERAL
FUND

RECOMMENDATION
It is recommended the City Council adopt a resolution authorizing the purchase of 32 new Automated External Defibrillators (AEDs) from Via Heart Project for designated City facilities, including the Police Department, and 3 training devices (35 total devices) from Via Heart Project and authorizing appropriation of $85,333.99 to Account No. 001-0620- 421-4240 in the Police Department’s budget from the City’s General Fund for the purchase of the 35 AEDs.

EXECUTIVE SUMMARY
An AED is a medical device that is used to help those experiencing sudden cardiac arrest by analyzing the heart's rhythm and, if necessary, delivering an electrical shock, or defibrillation, to help restore a regular heart rhythm. The existing AEDs were purchased in 2010 for the Police Department’s devices and around 2013 for the City facilities’ devices. The warranty for the AEDs was for eight years and has expired.

Given the age of these devices, replacement parts are scarce and the devices are now obsolete. Replacement of the AEDs will be done with modern AEDs that are more efficient and effective.

6.2 6.2 Staff Report

12 The 24 AEDs currently in use in the Police Department’s vehicles and in designated City facilities will be replaced. 6 additional AEDs will be placed at locations where community members congregate for activities: Pickleball Courts, Catamaran Park, Edgewater Park, Port Royal Park, Boothbay Park and the Leo Ryan Park Amphitheatre.

The AEDs will be purchased from the Via Heart Project, a San Francisco-based non- profit dedicated to the awareness, education, treatment, and prevention of sudden cardiac arrests. The total cost to purchase the AEDs is $85,333.99, which includes the initial year of service and parts. The Via Heart Project provides a comprehensive package of devices and service, including replacement of parts that commonly need replacing when the device is used during a cardiac arrest situation. They are the current supplier of the AEDs for the Police Department.

BACKGROUND
The City currently has AED units in designated City facilities and Police Department patrol vehicles, 24 in total. The Police Department’s existing AEDs were purchased in 2010 while the City facilities’ AEDs were purchased around 2013. The warranty for the devices was for eight years and has expired, and obtaining replacement parts such as batteries and contact pads is becoming increasingly challenging because they are scarce. The current AEDs in use have become obsolete. The AEDs used by the Police Department and those used at City facilities are different models and were purchased from different vendors. The two models of AEDs currently deployed are the Physio CR Plus and the Philips HeadStart HS1. The AEDs currently located in City facilities had previously been maintained by the Foster City Fire Department, but that ceased when the Fire Department consolidated under a Joint Powers Authority as San Mateo Consolidated (SMC) Fire serving the cities of San Mateo, Foster City and Belmont.

Police department staff have maintained the AEDs in their facility while City Hall staff maintained the AEDs in the City facilities.

The timeliness of electric therapy delivered by an AED has proven to be a significant, determining factor in the survivability of a sudden cardiac arrest episode. The application of an AED within minutes of a person’s cardiac arrest episode increases their chances of survival. A person’s chances of surviving a cardiac arrest episode increases between 7% and 10% when the amount of time between the cardiac arrest and the application of an AED is minimized.

Between September 2012 and November 2022, the Foster City Police Department applied an AED 48 times during cardiac arrest incidents. Of the 48 AED applications, 14 people were revived, saving their lives. The Police Department and its officers have received letters from survivors and their families thanking them for their lifesaving actions. The AEDs have proven to be effective in saving lives.

ANALYSIS

6.2 6.2 Staff Report

13 The Via Heart Project currently supports the Police Department’s AED program. The Police Department’s AED coordinator/trainer recommends buying the Physio Control CR2 AED. Unlike our current models, the Physio Control CR2 AED allows operators to perform CPR while the machine analyzes for shockable rhythm simultaneously, which increases the flow of oxygen-rich blood through the person’s system. Additionally, this model can switch between adult and pediatric mode with the push of a button and has a bilingual option. Current CPR training in the Police Department includes the use of AEDs.

The Police Department’s AED trainer or designee will provide training for the specific model of AED to be purchased. Having one type of AED throughout the city allows for continuity in service and training on the device.

The purchase from Via Heart Project of the Physio Control CR2 AEDs not only includes the 32 AEDs and 3 training AEDs, but also includes service and parts replacement for the first year of deployment. The parts that are most likely to need replacement will be contact pads and batteries that are used during a cardiac medical emergency. Via Heart Project provided a $3,200.00 discount, $100 per device, and a discounted price for the training AEDS. They also provided a comprehensive package that includes the cost for the AEDs and the first year of service and parts for $85,333.99 (see attachment 2).

In contrast, the two other quotes obtained from vendors, AED USA and Stryker, lacked the all-inclusiveness of training AEDs and service and parts, or they were able to provide the training AEDs and service and parts for an additional cost. AED USA was able to provide the lowest cost at $68,640.00 for 32 AEDs but could not provide training or service. Additionally, they noted that the AEDs were on backorder without an estimated time for their availability. Replacement parts cost was $395.00 per AED (see Attachment 3). Stryker was able to provide the 32 AEDs, 3 training AEDs, and parts for the devices.

However, Stryker provides replacement parts and service for an additional cost. Stryker’s quote was the highest at $214,487.82 (see Attachment 4).

If Council approves this purchase, the Police Department will immediately utilize this vital lifesaving equipment and include regular, ongoing training to all City staff. The SMC Fire Department continues to express support for the use of AEDs.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Purchase of the 35 AEDs is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment.

FISCAL IMPACT
If approved, $85,333.99 will be appropriated to account No. 001-0620-421-4240 in the Police Department’s budget from the City’s General Fund. This purchase will be funded

6.2 6.2 Staff Report

14 by the City and includes 32 AEDs, 3 training AEDs, and one year of service and parts.

The estimated useful life of an AED is eight years, which is the warranty term.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Public Safety and Social Equity
ATTACHMENTS:

Attachment 1 – Resolution
Attachment 2 – Quote from the Via Heart Project
Attachment 3 – Quote from AED USA
Attachment 4 – Quote from Stryker

6.2 6.2 Staff Report

15 5
8 5
RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE 35 AUTOMATED

EXTERNAL DEFIBRILLATORS FROM VIA HEART PROJECT AND AUTHORIZING APPROPRIATION OF $85,333.99 FROM THE CITY’S GENERAL FUND FOR THE PURCHASE.

CITY OF FOSTER CITY
WHEREAS, the Police Department is interested in purchasing 35 Automated Defibrillator Devices (AEDs) to be used citywide; and
WHEREAS, the 35 AEDs will be located citywide at designated City facilities, parks, and in police vehicles; and
WHEREAS, the Police Department has used AEDs in the field and made 48 applications, indicating the need to have them available; and WHEREAS, the Police Department’s application of an AED revived 14 people and is essential equipment and is relied upon to provide emergency medical services to the community; and
WHEREAS, the approved funds must still be appropriated by the Police Department to make payment for the AEDs; and
WHEREAS, The VIA Heart Project will provide the purchased AEDs and service and parts for the AEDs as they have done in previous years; and WHEREAS, the purchase of the AEDs will include service, remote technical support, and replacement parts for the first year.

NOW, THEREFORE, BE IT RESOLVED that the City Council agrees with Staff and authorizes the purchase of 35 AEDs from VIA Heart Project and authorizes the appropriation of $85,333.99 to the Police Department’s budget from the City general fund for the purchase of the AEDs, including service and parts.

6.2 Attachment 1 - Resolution

16 5
8 5
PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 17th day of April 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

JON FROOMIN, MAYOR
ATTEST

PRISCILLA SCHAUS, CITY CLERK

6.2 Attachment 1 - Resolution

17 6.2
Attachment 2 - Quote from Via Heart Project

18 6.2
Attachment 3- Quote from AED USA

19 6.2
Attachment 3- Quote from AED USA

20 6.2
Attachment 4 - Quote from Stryker

21 6.2
Attachment 4 - Quote from Stryker

22 DATE: April 17, 2023

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager

FROM: Derek Schweigart, Parks and Recreation Director
Frank Fanara, Parks Manager
DEPARTMENT: Parks and Recreation
SUBJECT: PURCHASE OF A NEW FORD F-250 PICK-UP TRUCK TO

SUPPORT THE IRRIGATION TECHNICIAN POSITION AND

PARKS AND RECREATION DEPARTMENT AND AUTHORIZE AN

APPROPRIATION OF A TOTAL NOT TO EXCEED AMOUNT OF
$54,540.66 FROM GENERAL FUND 001 TO ACCOUNT NO 001-
0520-452-4284, AND AUTHORIZING AN APPROPRIATION OF
AN ADDITIONAL $5,000 WITH AUTHORIZATION GIVEN TO THE

CITY MANAGER TO APPROVE PURCHASE ORDER CHANGES

UP TO THE CONTINGENCY AMOUNT

RECOMMENDATION
It is recommended that the City Council adopt the attached resolution authorizing the purchase of a new Ford F-250 Pick-up Truck to support the Irrigation Technician position within the Parks and Recreation Department and authorize an appropriation of a total not to exceed amount of $54,540.66 from the General Fund, and authorizing an appropriation of an additional $5,000 with authorization given to the City Manager to approve purchase order changes up to the contingency amount.

EXECUTIVE SUMMARY
The City Council approved a new Irrigation Technician position in the Parks and Recreation Department as part of the Fiscal Year 2022-2023 budget. A full-time Irrigation Technician position was requested to provide dedicated support for the new irrigation smart controller system. The smart controllers require specialized knowledge

6.3 6.3 Staff Report

23 and skill to manage the system on an ongoing basis to ensure irrigation is effective as well as efficient in conserving water. The Irrigation Technician is responsible for the City's irrigation and watering systems and closely monitors water usage in all parks, medians, and cul-de-sacs, and acts as an inspector when City irrigation systems conflict with other projects.

A properly outfitted vehicle is required for this position based on the nature of the job, which involves traveling to various locations throughout the City. It is necessary for the vehicle to have suitable storage space for the specialized tools, equipment, and supplies so that essential duties can be performed safely, efficiently, and effectively.

Parks & Recreation staff identified a new 2022 Ford F250 Super Duty service truck complete with Scelzi service body at Fremont Ford in Fremont, California for a total cost of $54,540.66.

BACKGROUND
City Council approved the addition of a full-time Irrigation Technician position in the Parks and Recreation Department as part of the budget process for FY 2022-2023. A dedicated vehicle was not proposed for this position at the time due to budget concerns. The Parks Maintenance Division maintains twenty-four (24) parks, fifty-two (52) cul-de-sacs, and over forty-nine (49) medians and easements, provides landscaping around city facilities, and manages the maintenance contracts for walkways, easements, medians, cul-de-sacs, and the levee pedway. The Division currently has twelve (12) daily use vehicles for seventeen (17) employees. The Irrigation Technician works independently to maintain all irrigation systems in the parks and assists in managing the maintenance contracts for medians and cul-de-sacs. A dedicated vehicle is needed to carry out these tasks safely and efficiently.

At the November 1, 2021 City Council meeting, Council re-authorized the purchase of three (3) Ford F-250 Super Duty trucks with utility beds as part of a scheduled equipment replacement for the Parks and Recreation Department. Due to supply chain and production issues Ford was not able to procure the vehicles and the order was canceled. On November 7, 2022 staff requested an additional appropriation from the Council to cover the increased cost of placing a new order for the vehicles. Ford indicated that shortages affecting production will likely continue until 2024. The overall U.S. vehicle production has a backload of approximately five million vehicles, and it is believed that it will take several more years for production to match demand. Ford is currently allocating approximately 55-60% of the 5-year average purchase for government fleets. As of today, the City does not have a time estimate for when the current order of trucks will be fulfilled and there is no guarantee that the order will result in the vehicles being requested.

The full-time irrigation technician was hired in October 2022. The technician has been using a standard fleet truck which is not properly equipped with safety features such as strobe lights, necessary when servicing or inspecting irrigation in medians and other rights-of-way for safety reasons. The truck in use also lacks a service body with

6.3 6.3 Staff Report

24 appropriate lockable storage for supplies, specialty tools and small machinery necessary for the irrigation system repairs and maintenance, requiring the technician to make multiple trips back and forth from the Corp Yard to the work site. In the interest of employee safety and efficiency, the Department began seeking alternative methods for vehicle procurement outside of the formal bid process and proceeded in obtaining quotes from qualified dealers for a vehicle with the required specifications.

ANALYSIS
The Park Maintenance Division maintains twenty-four (24) City parks as well as monitoring street medians and cul-de-sac maintenance agreements with Loral Landscaping. The Irrigation Technician position requires a vehicle for daily fulfillment of departmental obligations and diverse fieldwork in both parks and public rights-of-way.

Safety is a key factor when servicing or inspecting irrigation in medians and other rights-of-way in the City. The vehicle that is currently being used by the Irrigation Technician is not properly equipped with safety features such as strobe lights and lacks a service body which would provide appropriate lockable storage. The vehicle identified meets the operational needs of the position while providing a level of safety not available with the vehicle currently being used for the position. This vehicle will be a model year 2022 Ford F250 pickup truck with a 6.2 liter, eight (8) cylinder engine, 6- speed automatic transmission, and a gross vehicle weight rating of 10,000lbs. It will be outfitted with a service body to adequately store supplies, specialty tools and small machinery.

Staff is recommending the purchase of the Ford F250 pickup truck outside of the formal bid process for City vehicles due to the immediate need and unique qualities of the vehicle necessary for the Irrigation Technician position in accordance with the exception in Foster City Municipal Code sections 3.04.100 and 3.04.110 below:

3.04.100 Emergencies—Purchase of supplies, services or equipment.

A. General. Emergency purchases should be made under the provisions of Chapter 2.40 of the municipal code pertaining to emergency organization and functions.

B. Purchases of Supplies, Services and Equipment. When an emergency exists which, in the judgment of the department head, requires immediate action to insure the public health, safety and welfare, and the city manager and the city treasurer are not available, the department head may authorize the purchase of the necessary supplies, services and equipment to respond to the emergency. The city manager and city treasurer shall have similar authority in the event of the necessity for immediate emergency action. (Ord. 536 § 2 (part), 2007) Given the uncertainty of when the current order of vehicles will be received, the length of time necessary to complete another formal bid process for requested Irrigation

6.3 6.3 Staff Report

25 Technician vehicle, and the immediacy of the need, staff pursued an informal bid process which involved obtaining quotes from three vendors: Corning Ford, Fremont Ford, and Folsom Lake Ford Commercial Vehicle Center. Fremont Ford submitted the lowest quote and had a large inventory of work-ready trucks on site. For these reasons, staff proposes purchase of the vehicle from Fremont Ford Commercial Vehicle Center.

It should be noted that at the November 7, 2022 City Council meeting, staff was directed to consider electric vehicles in the future to replace the City's current fleet of gasoline and diesel vehicles. This direction is in alignment with the City's commitment to reducing its carbon footprint and promoting sustainability. Electric vehicles have significantly lower carbon emissions compared to traditional gasoline and diesel vehicles, reducing the City's overall carbon footprint and contributing to lower air pollution levels in the community. Staff is committed to researching electric vehicle options that will eventually replace the City’s current fleet, their associated costs, grant opportunities, as well as infrastructure requirements for charging stations. The goal is to have a plan for implementing electric vehicles in the City's fleet in the near future as a step towards achieving the City's long-term sustainability goals and promoting a cleaner environment. However, due to the special requirements and immediate need of the Irrigation Technician vehicle, the electric option was not considered for this purchase.

California Environmental Quality Act
Not Applicable

FISCAL IMPACT
Funding in the amount of $54,540.66 will need to be appropriated from general fund 001 to Account No. 001-0520-452-4284, and authorizing an appropriation of an additional $5,000 with authorization given to the City Manager to approve purchase order changes up to the contingency amount for Fiscal Year 2022-2023.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:

Attachment 1 - Resolution
Attachment 2 - Irrigation Truck Specifications and Bids Received

6.3 6.3 Staff Report

26 6
1 0
RESOLUTION NO. __

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY AUTHORIZING THE PURCHASE OF A NEW FORD F-250 PICK-UP TRUCK TO

SUPPORT THE IRRIGATION TECHNICIAN POSITION AND PARKS AND RECREATION

DEPARTMENT AND AUTHORIZE AN APPROPRIATION OF A TOTAL NOT TO EXCEED AMOUNT OF $54,540.66 FROM GENERAL FUND 001 TO ACCOUNT NO 001-0520-452- 4284, AND AUTHORIZING AN APPROPRIATION OF AN ADDITIONAL $5,000 FROM GENERAL FUND 001 FOR CONTINGENCY AMOUNTS WITH AUTHORIZATION GIVEN

TO THE CITY MANAGER TO APPROVE THE PURCHASE ORDER AND CHANGES UP

TO THE CONTINGENCY AMOUNT

CITY OF FOSTER CITY
WHEREAS, staff is recommending the purchase of one vehicle assigned to the Irrigation Technician for operation, safety and efficiency purposes in overseeing the City’s irrigation systems; and
WHEREAS, three quotes were obtained for the vehicle purchase with the lowest submitted by Fremont Ford in the amount of $54,540.66 ; and WHEREAS, staff is recommending that the City Council adopt the attached resolution authorizing the purchase of a new Ford F-250 Pick-up Truck to support the Irrigation Technician position and Parks and Recreation Department and authorize an appropriation of a total not to exceed amount of $54,540.66 from the General Fund, and authorizing an appropriation of an additional $5,000 with authorization given to the City Manager to approve purchase order changes up to the contingency amount NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorize:

An appropriation of a total amount not to exceed amount of $54,540.66 from the General Fund 001 to Account No. 001-0520-452-4284 in order to purchase one Ford F- 250 Pick-up Truck vehicle from Fremont Ford in the amount of $54,540.66, and authorizing an appropriation of an additional $5,000 from General Fund 001 to Account No. 001-0520- 452-4284 with authorization given to the City Manager to approve the purchase order and changes up to the contingency amount.

6.3 Attachment 1 - Irrigation Truck Resolution

27 6
1 0
PASSED AND ADOPTED as a Resolution of the City Council of the City of Foster City at the regular meeting held on the 17th day of April 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

JON FROOMIN, MAYOR
ATTEST:

PRISCILLA SCHAUS, CITY CLERK

6.3 Attachment 1 - Irrigation Truck Resolution

28 Irrigation Truck Bids Received
RFP Specs Corning Ford Folsom Lake Ford Fremont Ford
MECHANICAL:

Super Duty Super Cab 4x2, Single Rear Wheel, 3.73 Axle Ratio. Super Duty Regular Cab 4x2 Single Rear Wheel 3.73 Axel Ratio Super Duty Regular Cab 4x2 Rear Wheel 3.73 Axel Ratio Super Duty Regular Cab 4x2 Single Rear Wheel 3.73 Axel Ratio 164” Wheelbase. 142" Wheelbase 142 Wheelbase 142 Wheelbase

6.2L EFI V8 engine 6.2 EFI V-8 Engine 6.2L EFI V8 Engine 6.2L EFI V8 Engine 6-Speed Electronic Automatic Transmission, including aux. transmission cooler. 6-Speed Automatic Transmission G 6-Speed Automatic Trans G 6-Speed Automatic Trans G LT245/75Rx17E BSW A/S, with full size spare tire & wheel. (TD8) LT275/65R18E LT275/65R18E LT245/75Rx17E 34 gallon fuel tank. 34 gallon fuel tank. 34 gallon fuel tank. 34 gallon fuel tank.

California emissions system. 50 States Emissions 50 States Emissions 50 States Emissions EXTERIOR:

Front Bumper: Black painted steel w/grained MIC top cover and black lower air Chrome Bumper Chrome Bumper Chrome Bumper Windshield with solar tint. Windshield with solar tint.

Solid color paint. (Oxford White Clearcoat- Z1) Solid color paint. (Oxford White Clearcoat- Z1) Solid color paint. (Oxford White Clearcoat- Z1) Solid color paint. (Oxford White Clearcoat- Z1) Trailer Tow Package with 6-pin connector and Electric Brake Module Installed. Trailer Brake Controller Trailer Brake Controller Trailer Brake Controller Class IV Trailer Hitch. Class IV Trailer Hitch.

Mirrors, Manual – Black, fold-away Mirrors, Manual – Black, fold-away Mirrors,Manual, Towing, Fold away Mirrors,Manual, Towing, Fold away Headlamps- Auto On-Off Headlamps- Auto On-Off Headlamps- Auto On-Off INTERIOR:

Electronic AM/FM Stereo with a clock. AM/FM?MP# with Clock AM/FM?MP# with Clock AM/FM Stereo w/MP3 Player HD Vinyl 40/20/40 bench seat with Recline. (Medium Earth Gray, AS) HD Vinyl 40/20/40 bench seat with Recline. (Medium Earth Gray, AS) HD Vinyl 40/20/40 bench seat with Recline. (Medium Earth Gray, AS) HD Vinyl 40/20/40 bench seat with Recline. (Medium Earth Gray, AS) Vinyl steering wheel. Vinyl steering wheel. Vinyl steering wheel. Vinyl steering wheel.

Dashboard with voltmeter, temp, fuel gauge and Dashboard with voltmeter, temp, fuel gauge and Dashboard with voltmeter, temp, fuel gauge and Dashboard with voltmeter, temp, fuel gauge and Warning indicator lights Warning indicator lights Warning indicator lights Warning indicator lights Center dome light. Center dome light. Center dome light. Center dome light.

Vinyl Sun Visors Vinyl Sun Visors Vinyl Sun Visors
Outside Temp Display Outside Temp Display Outside Temp Display Steering Wheel Tilt with Telescopic Wheel with Audio Controls Steering Wheel Tilt with Telescopic Wheel with Audio Controls Steering Wheel Tilt with Telescopic Wheel with Audio Controls FUNTIONAL:
4-Wheel Anti Lock Brakes 4-Wheel Anti Lock Brakes 4-Wheel Anti Lock Brakes Rear View Camera Rear View Camera Rear View Camera
110/400W Outlet 110/400W Outlet
Hill Start Assist Hill Start Assist Hill Start Assist

SCELZI BODY SCELZI BODY HARBOR SCELZI BODY
SB-98-79-49-38-V SBCR-98-79-49-38-VO SBCR-98-79-49-38-VO SERVICE BODY SRW 56CA- 98 LONG Service Body SRW 56CA 98LONG TRADEMASTER 98 LONG 79 WIDE 79 WIDE 79 WIDE 79 WIDE
49 FLOOR WIDTH 49 FLOOR WIDTH 49 FLOOR WIDTH 49 FLOOR WIDTH 38 TALL 38 TALL 38 TALL 38 TALL

VERTICAL CLOSED TOP VERICAL OPEN VERICAL OPEN
ALL LIGHTS TO BE L.E.D. ALL LIGHTS TO BE L.E.D. ALL LIGHTS TO BE L.E.D.

MANUAL MASTER LOCK SYSTEM
ALL SHELVING TO HAVE DIVIDER SLOT WITH DIVIDERS ON 2''

CENTERS
ALL SHELVING TO HAVE DIVIDER SLOT WITH DIVIDERS ON 2''

CENTERS
STEPS (1EA) UNDER FRONT AND REAR COMPARTMENTS WITH
NON-SKID TAPESTEPS TO HAVE 5'' ID TALL OPENING
6'' DIAMOND PLATE STEP BUMPER - POWDER COATED GRAY 6'' DIAMOND PLATE STEP BUMPER - POWDER COATED GRAY 6'' DIAMOND PLATE STEP BUMPER - POWDER COATED GRAY

FACTORY HITCH RELOCATE FACTORY HITCH RELOCATE FACTORY HITCH TRAILER PLUG 7/4 OEM SOCKET 7 PRONG FLAT RV PLUG 7 PRONG CONNECTOR 7 PRONG FLAT RV PLUG

INSTALL FACTORY BACK UP CAMERA INSTALL FACTORY BACK UP CAMERA INSTALL FACTORY BACK UP CAMERA 2'' X 2'' X .120 WALL FORKLIFT ACCESS - POWDER COATED WHITE 2'' X 2'' X .120 WALL FORKLIFT ACCESS - POWDER COATED WHITE 2'' X 2'' X .120 WALL FORKLIFT ACCESS - POWDER COATED WHITE

PERFORATED CAB GUARD BUILT INTO RACK
4EA RS1 RATCHET STRAPS (1EA) SIDE BEHIND CAB CROSSBAR (1EA)

SIDE IN FRONT OF REAR CROSSBAR
2EA - PERFORATED BASKETS 73'' LONG X 19'' WIDE X 10'' TALL MOUNTED UNDER LONGS OF RACK (1EA) SIDE

6.3 Attachment 2- Irrigation Truck Specifications and Bids Received

29 DATE: April 17, 2023

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager

FROM: Julie Paping, Administrative Services Director
Rob Lasky, IT Manager
DEPARTMENT: Administrative Services
SUBJECT: AUTHORIZING THE ISSUANCE OF A REQUEST FOR

PROPOSALS FOR THE PREPARATION OF AN IT STRATEGIC
PLAN

RECOMMENDATION
It is recommended that the City Council of the City of Foster City approve the issuance of the attached Request for Proposals (RFP) (Attachment 1) for Preparation of an IT Strategic Plan.

EXECUTIVE SUMMARY
As technology has become increasingly important to the delivery of City services, an IT Strategic Plan will help build on the Information Technology (IT) work that has come before and put in place a strong and innovative plan for the future of Foster City that aligns technology with the City’s strategic priorities. Staff is seeking City Council approval to issue an RFP for consulting services to prepare an IT Strategic Plan.

BACKGROUND/ANALYSIS
The Information Technology Division provides IT services to all of the City’s operating departments, and is funded via internal service charges to those departments via the City’s annual budget.

6.4 6.4 Staff Report

30 The City’s IT infrastructure, resources, and service delivery technologies must keep pace with the needs and service delivery levels of the various City departments and expectations of City Council, staff, and residents. The guiding principle of an IT Strategic Plan is to chart a course to effectively utilize information technology to improve the efficient delivery of City services. IT Strategic Plans include a series of achievable projects and initiatives recommended for implementation over the next five years and beyond. By providing a common framework for technology planning, the City can improve the way it conducts business and meet its overall objectives. The plan can also help align prioritization of efforts and ensure optimal and appropriate technologies are utilized.

Since the IT Division was formed in the mid-1990’s, the division staff undertook some strategic planning exercises, but all of them were done internally. The City has never had an analysis of its IT environment performed by a 3rd party. It is somewhat common for cities to hire a consultant to perform this function, as an IT consultant can perform discovery and develop a plan quickly due to their experience in preparing these plans.

A consultant will also bring a level of objectivity that would be hard to achieve if internal staff were tasked with preparing the plan.

An IT Strategic Plan aims to align IT resources with Citywide and department/division level service delivery goals and objectives. It does so through the involvement of City’s IT staff, leadership, management, and department-level users. Input from these groups is incorporated into the plan so that it reflects an enterprise-wide scope. Metrics for success are also created so progress can be measured.

California Environmental Quality Act
Not Applicable

FISCAL IMPACT
There are no costs associated with the issuance of the RFP. The agreement and associated fiscal impact will be discussed when the item to award the contract is brought to the City Council for approval. The IT Strategic Plan Consulting Project is estimated to cost $60,000 and is included in the IT Fund 504-0160-419-4251 budget for FY 2023-2024.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Innovation and Sustainability
ATTACHMENTS:

6.4 6.4 Staff Report

31 Attachment 1 - Request for Proposals

6.4 6.4 Staff Report

32 City of Foster City
4/17/2023

REQUEST FOR PROPOSAL
Development of an IT Strategic Plan Project

6.4 Attachment 1 - Request for Proposals

33 City of Foster City RFP – Development of an IT Strategic Plan Project 2 5
8 2
The City of Foster City requests pricing/proposals for a Project to Develop an IT Strategic Plan.

Pricing is to include professional services for development, review, and presentation of the plan as well as project management.

The City of Foster City is interested in receiving proposals from qualified vendors with experience developing IT Strategic Plans for local government agencies.

The City invites you to submit a proposal to furnish materials in accordance with the terms, conditions and specifications contained in this document. Please complete the proposal form as instructed below and return it to the specified e-mail address by the due date. No extensions to the deadline will be allowed. All responses must be in an email to:

TO: Rob Lasky
[email protected]
Due Date: 5/24/2023
The undersigned proposes to provide solution and installation services to the City for the stated prices in accordance with the terms and conditions set forth in this document.

VENDOR:

Company Name Street Address of Company
Signature of Officer City, State, Zip
Printed Name of Officer Telephone No./Fax Nbr.

Title of Officer Federal I.D. Tax Number

6.4 Attachment 1 - Request for Proposals

34 City of Foster City RFP – Development of an IT Strategic Plan Project 3 5
8 2
This Request for Proposal includes the following Sections:

Section 1 Introduction / Background
Section 2 Project Services and Requirements
Section 3 Proposal Submittal Requirements
Section 4 Vendor Evaluation Process

TERMS AND CONDITIONS

1.DATE DUE: 5/24/2023

2.QUESTIONS: Call Rob Lasky at 650-740-7101 or e-mail questions to [email protected]. All communication/questions are to be submitted by any vendor to Rob Lasky via e-mail. All responses to questions/clarifications will be posted on the City’s website as addendums and any vendor who has provided an e-mail will be notified via -email of the posting. Vendors are required to provide an e-mail address to which we may send responses.

3.REPLY FORMAT: The Vendor’s proposal, signed acknowledgment terms and conditions, including all attachments, must be returned by the due date with submittal. Vendors are required to clearly identify any limitations or exceptions to the requirements defined in this RFP. Alternative approaches will be given consideration if the approach clearly offers increased benefit to the City. The City is not responsible for non-receipt or misdelivery and that it is bidder's responsibility to ensure we have received their communication. The City’s e-mail system does not allow attachments larger than 25MB.

4.DEADLINES TIME ZONE: Where referred to in document, all times are in the Pacific Time Zone.

5.VENDOR QUALIFICATIONS: The vendor has been in business doing this type of work for at least the last three years.

6.RESPONSIVENESS AND SELECTION PROCESS: The decision for selection will be made on a combination of criteria, including: total cost (including ongoing operating costs); responsiveness to RFP, reputation of Vendor and products in similar installations; quality and completeness of proposal; Vendor's ability to perform in a timely fashion; and the City’s perception of Vendor’s stability within the industry.

The City reserves the right to reject any and all proposals or to waive any minor errors, discrepancies or irregularities. The selection will be at the discretion of the City and may be made in any manner that best meets the needs of the City.

7.FIRM PRICES: All quotes shall be held firm for a minimum of ninety (90) days after the proposal due date to allow adequate time for the City to consider each proposal and make an award. All blanks for unit price and total price shall be completed. All prices shall include sales tax where applicable. Any charges for boxing, packing, crating, cartage, handling, insurance, unloading, inside delivery, and any other related charges shall be included in the bid price provided on the Bid Form. Any discrepancy between the unit price and the extended or total price shall be determined by taking the lower price.

Upon receipt of this proposal by the City, the Vendor shall be presumed to be thoroughly familiar with all aspects of this work. The failure or omission to examine any location, equipment, form, instrument or document shall in no way relieve Vendor from any obligation with respect to this proposal.

8.WARRANTY: The delivered and installed goods, equipment or services shall be warranted to be free from defects in materials and workmanship. The warranty period shall begin upon final acceptance by the City. As a minimum, all goods, equipment and services shall be warranted to operate satisfactorily

6.4 Attachment 1 - Request for Proposals

35 City of Foster City RFP – Development of an IT Strategic Plan Project 4 5
8 2
in accordance with the requirements of these specifications, the representations of the Vendor and the published specifications of the manufacturer(s) for a period of at least one (1) year from the date of acceptance by the City.

9.CANCELLATION CLAUSE: The City may terminate and cancel any purchase order or contract that result from this RFP without obligation at any time prior to receipt of the goods or services.

6.4 Attachment 1 - Request for Proposals

36 City of Foster City RFP – Development of an IT Strategic Plan Project 5 5
8 2
Section 1
Introduction / Background

1.1. The Project
The City of Foster City is an upper/middle class community of about 4 square miles and about 32,000 residents. We are located in central San Mateo County, mid way between San Francisco and San Jose. A significant portion of the City is immediately adjacent to the waters of San Francisco Bay while other parts border on the City of San Mateo.

Foster City IT is a division under the City’ Administrative Services Department, which also contains the Human Resources Division. Foster City IT consists of 4 full time staff: 1 IT Manager, 2 Senior Systems Analysts, and 1 Technical Analyst I.

We offer centralized IT services to the 8 City departments: We also provide IT services via contract to the regional Fire Department (San Mateo Consolidated Fire Department) and Calopps.org, a Foster City operated website that offers job posting and applicant tracking functions to hundreds of California public sector agencies.

The vendor shall submit a proposed time-line schedule for implementation. The vendor will need to identify staff from their company who will be working on their team and confirm their availability for the duration of the project.

Tentative schedule and dates:

Release RFP 4/17/2023
Vendor Written Inquiries (on or before) 5/8/2023
City response to Written Inquiry (on or before) 5/10/2023 Proposals due from potential bidders 5/24/2023
Interviews with vendors 6/19/2023-6/23/2023
Vendor Notified of accepted bids TBD
Award of Contract TBD
Project Start Date TBD

1.2. Current IT Environment

1.2.1.Facilities
•The City owns and manages seven (7) primary facilities: City Hall, Council Chambers, Police Department, Community Center, Recreation Center, Teen Center and Corporation Yard.
•The San Mateo Consolidated Fire Department that we also support has ten (10) locations, 9 being Fire Stations, and 1 being the Fire Admin offices at Foster City City Hall.

1.2.2.Departments & Staff
•The City employs 174 full-time employees, roughly 15 part-time and 20 seasonal employees across seven (8) departments: Administrative Services, City Clerk, City Manager, Community Development, Finance, Parks and Recreation, Police, and Public Works.
•Foster City IT also provides services via contract to the regional Fire Department (San Mateo Consolidated Fire Department, also known as SMCFire) SMCFire has 170 full- time employees, and has divisions for Administration, Fire Prevention, Emergency Services, Field Operations, and Training.
•Foster City IT also provides services for Calopps.org, a Foster City operated website that offers job posting and applicant tracking functions to hundreds of California public sector agencies. Website development is performed by a contractor, but Foster City HR and IT perform the administration, contract management, and training functions.

1.2.3.Workstations and Servers

6.4 Attachment 1 - Request for Proposals

37 City of Foster City RFP – Development of an IT Strategic Plan Project 6 5
8 2
•A 3-node Nutanix cluster running VMWare with 100 virtual Windows Servers and 4 linux servers
•5 standalone Windows servers
•1 IBM iSeries server
•200 Dell OptiPlex Micro workstations and 50 Dell and LG laptops, all running Windows 10 or 11 Pro.
•Barracuda Backup Appliance

1.2.4.Wired Network
•The network infrastructure consists of 20 1Gig POE Aruba switches, 2 Netgear 10Gig switches, and a HA pair of Palo Alto Networks Firewalls.

1.2.5.Wireless Network
•25 Aerohive Access Points and 10 Ubiquiti Access Points. •We maintain 3 SSIDs: Production LAN (802.1x RADIUS authentication), Guest (WPA2-PSK) and IoT (WPA2-PSK)

1.2.6.Connectivity
•6 of our buildings (all except Corporation Yard) are located along a single City block, and are connected via 1Gig multimode fiber links. The Corporation Yard is about 1.5 miles away and is connected with a Comcast circuit and SD-WAN.

1.2.7.Voice – The City currently utilizes a Mitel VoIP phone system.

1.2.8.Significant Business Systems
•Enterprise Resource Planning (CentralSquare Naviline, running on IBM iSeries) •Office Software Suite (Microsoft Office 365)
•Agenda Management System (Rocksolid Primegov)
•Website (MuniCode/CivicPlus)
•Audio Video Broadcasting System (Tricaster & Crestron) \ •Geographic Information System (ArcGIS)
•Permitting and Inspections (CentralSquare Trakit)
•Police CAD/RMS (ystem) (Sun Ridge Systems)
•Computer Aided Design System (AutoCAD Civil 3D and AutoCAD LT) •Police Body-worn Camera Video System (Watchguard)
•In-House Surveillance Monitoring System (Exacqvision and QNAP) •Document Management (Laserfiche)
•Maintenance Management System (Cartegraph)
•Electronic Signatures (Adobe Sign and Docusign)
•MDR (Alertlogic)
•Backup (Barracuda Appliance and Cloudberry)
•Email Archiving (Barracuda Cloud)
•Reporting (SSRS and Cognos)
•Door Access System (Keri Systems)
•911 Recording (HigherGround)
•Utility Billing (CentralSquare Naviline, Infosend, and Sensus Analytics) •Security Awareness Training (KnowBe4)
•Electronic Newsletters (Mailchimp)
•RMM (NinjaOne)
•Virtualization (Nutanix and VMware)
•Budgeting (Opengov)
•HVAC (Orca)
•Gasoline Vending (Phoenix)
•Self-Service Password Resets (ASPG React)
•Recreation Management Software (Vermont Systems Rectrak) •Digital Signage (Revel)
•311/Citizen Issue Reporting (SeeClickFix/CivicPlus)
•Database (Microsoft SQL, MySQL, DB2)

6.4 Attachment 1 - Request for Proposals

38 City of Foster City RFP – Development of an IT Strategic Plan Project 7 5
8 2
•SCADA (Wonderware)
•Helpdesk (Solarwinds WebHelpDesk)
•Video Conferencing (Zoom and Teams)
•Printers and Copiers (HP and Sharp)
•Public Records Request System (NextRequest)

1.2.9.IT Staffing – 4 full-time staff
•1 IT Manager, 2 Senior Systems Analysts, and 1 Technical Analyst I

1.2.10. IT Funding
•The City maintains an IT Division operating budget of $2,403,528, which covers all staffing, contracted services, software and hardware maintenance, telecommunications circuits and accounts, hardware replacements, and projects. •The City maintains an IT Equipment Replacement Fund that acts similar to a layaway plan. Assets are given a useful life and a replacement value when purchased.

Operating departments pay into the replacement fund for their assets (and shared citywide assets) the replacement value divided by the useful life in years. This ensures there are funds available to replace that asset when it reaches end-of-life. •Funding for the IT Division operating budget is via reallocations to all other operating departments.

6.4 Attachment 1 - Request for Proposals

39 City of Foster City RFP – Development of an IT Strategic Plan Project 8 5
8 2
Section 2
Project Services and Requirements
The selected vendor will be responsible for the development of a five year strategic plan that provides short-term and long-term guidance for the City’s IT needs and assesses the current IT conditions for all departments and locations of the City.

The development of the plan should be based on an operational review of the current IT Division and IT infrastructure. The goal is to ensure that business technology services are a platform for innovative and progressive business process improvements that will assist in ensuring the effective and efficient delivery of high quality services by the City’s departments to the citizens and visitors of the City of Foster City and to those that do business with the City.

The following are the minimum requirements we expect from the vendor’s proposal. Your response should address every requirement.

Assessment of IT Systems, Structures, Policies and Processes The successful consultant will conduct an assessment and provide preliminary recommendations to address immediate, short- and long-term vulnerabilities and needs. The consultant will then facilitate a process to review the recommendations and determine the future direction of IT at the City of Foster City.

The successful consultant will conduct an assessment including but not limited to the following topics:

1. IT Infrastructure;
a. All existing technical infrastructure and technology systems used throughout the City of Foster City’s Departments and Divisions
b. Vulnerabilities in accessing the systems, including staff access rights c. Risks of system failure
d. Cyber Security risks
e. Risks of existing legacy systems
f. Business continuity/Disaster Recovery
g. Emergency Preparedness
h. Components that require an upgrade
i. Options for improving connectivity between and within City facilities

2. Staffing resources, including positions, roles, skills, organization structure for IT, required to support information management and the IT strategy

3. Current business processes, procedures, and forms used by staff as they access IT resources

4. Needs and opportunities
a. Current and projected technology needs driven by organizational changes b. Potential for IT to be better integrated into departmental programs/functions c. Business needs of all departments in the City of Foster City d. The current and potential use of technology. For example, SharePoint Online is our primary file repository, however the full capabilities of SharePoint are not yet maximized
e. Sufficiency of existing relationships, maintenance strategies, replacement cycles and opportunities for enhancement of these strategies.
f. High-level analysis of enterprise architecture integration opportunities for key applications.
g. Assessment of the City’s GIS program, organizational structure and staffing. h. Expansion of technology use by field workers
i.

Following the conclusion of the assessment, the City expects at minimum the following deliverables:
a. Inventory and analysis of IT infrastructure and systems, including gaps and vulnerabilities b. Analysis of IT structure and staffing, including gaps and vulnerabilities c. Analysis of IT business process, including gaps, pain points and the current vulnerabilities

6.4 Attachment 1 - Request for Proposals

40 City of Foster City RFP – Development of an IT Strategic Plan Project 9 5
8 2
d. Analysis of current IT role and recommendations on future IT strategy and IT role e. Report containing a prioritized set of recommendations for immediate, short- and long- term solutions. The report shall include but shall not be limited to:
i. Solutions for risks that require immediate mitigation ii. Solutions for any identified risks, gaps, pain points or vulnerabilities iii. Opportunities to serve unmet needs
iv. Metrics for measuring IT performance
f. Each recommendation shall also include cost and time estimates.

Outcomes
The successful consultant is expected to perform and report on an in-depth needs analysis and review of the current environment through interviews with IT staff, Department Heads, keys users and elected officials. It is expected that the needs analysis will reflect best practices for all departments and how best to integrate existing and new IT services and support for these departments.

Based on the consultant’s analysis, they will provide recommendations for improvement in the form of a five (5) year IT strategic plan. Recommendations should be supported with comparison to other municipalities with similar complexities and of similar size. The plan must prioritize projects and estimate implementation costs and timeframes for recommended changes. The plan should also include a five year estimated capital and operating budget.

The purpose of the Five (5) year IT strategic plan is to lay out the path to actualizing the IT strategy and vision across the City of Foster City and particularly in IT, given the resources identified in the assessment phase of the project.

Tasks undertaken by the consultant may include but are not limited to the following:

1. Incorporate learning and information gathered during the assessment

2. Research costs of IT solutions

3. Update the City regularly on work progress

4. Present drafts of the strategic plan to City

5. Revise strategic plan upon gathering feedback
The City of Foster City expects that the five (5) Year IT strategic plan will cover topics such as, but not limited to:

1. IT governance

2. Replacement planning

3. Service methodology

4. Updated policies and procedures (new policies and procedures if recommended)

5. Organization-wide technology project prioritization evaluation and prioritization process and visual matrix.

6. Metrics for IT performance

7. IT structure and staffing appropriate for carrying out the strategy in relation to the size of the organization

8. Internal and external resources required for implementation

9. Present findings and recommendations to the City’s Management Team and do a presentation at a City Council meeting.

10. Revise findings and recommendations upon gathering feedback

6.4 Attachment 1 - Request for Proposals

41 City of Foster City RFP – Development of an IT Strategic Plan Project 10 5
8 2
Section 3
Proposal Submittal Requirements
Below are all the items that must be submitted by the Vendor. Any Vendor who fails to include responses to the following requirements shall be deemed non-responsive.

Requirements

1. A detailed budget containing all costs, including staff time and all projected expenses. Indicate if different rates are used for different services and/or different team roles.

2. A detailed estimated timeline with all project milestones and dependencies included. All tasks related to planning, implementation, testing and deployment should be included.

3. A detailed description of the tasks that will be undertaken. Please respond to all of the Project Requirements (See Section 2).

4. Company history and core services.

5. Client references and descriptions of their projects (at least 3). Ideally include IT Strategic Plan projects performed for other governmental clients.

6. If the execution of work to be performed by your company requires the hiring of subcontractors, you must clearly state this in your proposal.

7. Answers to the following questions about your company:
•Local Address
•Location of Headquarters
•Number of years in software development
•Number of overall employees

6.4 Attachment 1 - Request for Proposals

42 City of Foster City RFP – Development of an IT Strategic Plan Project 11 5
8 2
Section 4
Vendor Evaluation Process

1. Selection/Evaluation Criteria for RFP Proposals
Proposals will be reviewed by selected members of Foster City’s staff from various departments.

A subset of vendors will be requested to perform 1 to 2 hour interview during the week of 6/19/2023-6/23/2023. Selected vendors will be contacted during the week of 6/12/2023 to set up a timeslot for their demo.

2. City Purchasing Ordinance ‘3.04.260 --Lowest responsible bidder determination’ states as follows:

In determining the "lowest responsible bidder," the following factors may be considered in addition to price:

A. The ability, capacity and skill of the bidder to perform the contract or provide the service required;
B. The character, integrity, reputation, judgment, experience and efficiency for the city or other contracting parties;
C. The quality of performance of previous contracts or services for the city or other contracting parties;
D. The previous and existing compliance by the bidder with the laws and ordinances relating to a contract or service;
E. The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the services;
F. The ability of the bidder to provide future maintenance and service for the use of the subject of the contract. (Ord. 536 § 1 (part), 2007)

3. Project Specific Evaluation
RFP Format Response Section
The vendor shall respond to all the areas listed in Section 3. The vendor shall describe how their proposal will meet the objectives, tasks, requirements, and other services identified in this document.

6.4 Attachment 1 - Request for Proposals

43 DATE: April 17, 2023

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager

FROM: Julie Paping, Administrative Services Director
Rob Lasky, IT Manager
DEPARTMENT: Administrative Services
SUBJECT: AUTHORIZING THE ISSUANCE OF A REQUEST FOR

PROPOSALS FOR CONSULTING SERVICES TO PERFORM A
DRUPAL UPGRADE FOR CALOPPS.ORG

RECOMMENDATION
It is recommended that the City Council of the City of Foster City approve the issuance of the attached Request for Proposal (RFP) for consulting services to perform a Drupal upgrade for CalOpps.org.

EXECUTIVE SUMMARY
In 2003, the City of Foster City created CalOpps, an online public sector job posting board and applicant tracking system, and has administered the system since its creation. CalOpps runs on Drupal software framework which requires an upgrade by late 2023. Staff is seeking City Council approval to issue an RFP for consulting services to perform a Drupal upgrade for CalOpps, including professional services for software deployment and migration of existing data and files.

BACKGROUND/ANALYSIS
Recognizing the need for an affordable option for public sector employers to advertise job opportunities and accept applications online, the City of Foster City created and launched CalOpps in 2003. CalOpps has grown significantly since it was first launched in 2003, a testament to the quality and success of the system. Today, there are 84 full

6.5 6.5 Staff Report

44 member agencies using CalOpps as a job posting board and applicant tracking system and another 135 agencies using CalOpps for advertising only. The City of Foster City owns and operates CalOpps, allowing other public agencies to use the system for advertising and applicant tracking. Subscriptions are paid by member agencies which allows them to post job openings, accept applications, and use flexible processing to move applicants through hiring workflows.

During the April 10, 2023 City Council Special Meeting, the City Council expressed general support regarding changes to the Master Fee and Service Charges Schedule pertaining to CalOpps fees for the FY 2023-2024 budget.

CalOpps is regularly maintained and upgraded as necessary. CalOpps underwent one major upgrade in 2017; however, another significant upgrade is required related to the CalOpps operating system.

CalOpps runs on a web application framework called Drupal. Drupal is a popular open- source content management system used by many web developers and serves as the core application infrastructure for CalOpps. The version of Drupal on which CalOpps operates is nearing the end of support. An upgrade to the newest version of Drupal is required to ensure long-term supportability and access to security updates. The upgrade cannot be completed by in-house IT staff; therefore, staff is requesting to issue an RFP for consulting services to perform the Drupal upgrade. Staff expects the Drupal upgrade to be completed after the end of support for the current version, and staff will implement security measures to protect the system until the upgrade is complete.

Although the upgrade will take several months, it will not change the functionality of the system, so it will cause little to no impact on users.

California Environmental Quality Act
Not Applicable

FISCAL IMPACT
There are no costs associated with the issuance of the RFP. The agreement and associated fiscal impact will be discussed when the item to award the contract is brought to the City Council for approval. The Drupal migration is estimated to cost $345,000 and will be included in the CalOpps Special Revenue Fund budget for FY 2023-2024. Costs associated with CalOpps are recovered through CalOpps membership and posting fees.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Innovation and Sustainability

6.5 6.5 Staff Report

45 ATTACHMENTS:

Attachment 1 – Request for Proposal

6.5 6.5 Staff Report

46 City of Foster City
4/17/2023

REQUEST FOR PROPOSAL
Calopps.org Drupal Upgrade Project

6.5 Attachment 1 - Request for Proposal

47 City of Foster City RFP – Calopps.org Drupal Upgrade Project 2 5
8 1
The City of Foster City requests pricing/proposals for a Drupal 7 to Drupal 10 Upgrade for the website Calopps.org. Pricing is to include professional services for software deployment and migration of existing data and files. The vendor selected will be responsible for the implementation and maintenance of all selected components, project management, training, and providing a complete installation that meets the City’s performance requirements.

The City of Foster City is interested in receiving proposals from qualified vendors for Drupal development and migration services.

TO: Rob Lasky
[email protected]
Due Date: 5/17/2023
The undersigned proposes to provide solution and installation services to the City for the stated prices in accordance with the terms and conditions set forth in this document.

VENDOR:

Company Name Street Address of Company
Signature of Officer City, State, Zip
Printed Name of Officer Telephone No./Fax Nbr.

Title of Officer Federal I.D. Tax Number

6.5 Attachment 1 - Request for Proposal

48 City of Foster City RFP – Calopps.org Drupal Upgrade Project 3 5
8 1
This Request for Proposal includes the following Sections:

Section 1 Introduction / Background
Section 2 Project Services and Requirements
Section 3 Proposal Submittal Requirements
Section 4 Vendor Evaluation Process

TERMS AND CONDITIONS

1.DATE DUE: 5/17/2023

4.DEADLINES TIME ZONE: Where referred to in document, all times are in the Pacific Time Zone.

5.VENDOR QUALIFICATIONS: The vendor has been in business doing this type of work for at least the last three years.

6.5 Attachment 1 - Request for Proposal

49 City of Foster City RFP – Calopps.org Drupal Upgrade Project 4 5
8 1
in accordance with the requirements of these specifications, the representations of the Vendor and the published specifications of the manufacturer(s) for a period of at least one (1) year from the date of acceptance by the City.

9.CANCELLATION CLAUSE: The City may terminate and cancel any purchase order or contract that result from this RFP without obligation at any time prior to receipt of the goods or services.

6.5 Attachment 1 - Request for Proposal

50 City of Foster City RFP – Calopps.org Drupal Upgrade Project 5 5
8 1
Section 1
Introduction / Background

1.1. The Project
CalOpps is a public sector employment job board owned and operated by the City of Foster City.

Subscriptions are paid by public sector agencies (cities, counties, special districts, etc.) which allows them to post job openings, accept applications, and use flexible processing to move applicants through the unique hiring workflows for each agency. Currently there are approximately 300 agencies that use the system for various processes. Potential applicants use the site to get notified of new job openings, create s personal profile to store contact information and job history, and use that profile information to apply for open positions. Currently there are over 300,000 active profiles on the site. The system is managed by the City of Foster City Human Resource Department and Information Technology Division.

With the upcoming Drupal 7 end-of-support, we are looking for a vendor to plan and perform a migration of the functionality and content of the current site to Drupal 10. Look and feel can remain the same (or similar to) the current site.

RFP responses should include costs for professional services, software deployment, and migration of existing data and files. The vendor selected will be responsible for the implementation of all selected components, project management, training, and providing a complete installation that will meet the performance requirements as stated in final contract.

Tentative schedule and dates:

Release RFP 4/17/2023
Vendor Written Inquiries (on or before) 5/8/2023
City response to Written Inquiry (on or before) 5/10/2023 Proposals due from potential bidders 5/17/2023
Interviews with vendors 6/5/2023-6/9/2023
Vendor Notified of accepted bids TBD
Award of Contract TBD
Project Start Date TBD

1.2. Current Systems Environment

1.2.1.Calopps.org is currently running on Drupal 7.

1.2.2.Calopps.org is hosted on AWS. AWS also hosts development, staging, and test environments.

1.2.3.The AWS infrastructure is managed by MissionCloud.

1.2.4.There are four environments currently configured: Development, Staging, Testing, and Production.

1.2.5.The website application has three main areas of functionality: Public/Job Seeker Interface, Subscriber Agency Interface, and Calopps Site Administrator Interface. See below for details about each area.

1.2.6.Public/Job Seeker Interface allows anyone to search for job postings, view a list of agencies and basic information about them, read FAQs, learn about government employment and to apply for open positions. Some specific functions of the Job Seeker Interface includes:
•Creating a Profile: A personal profile can be created that stores the user’s basic information which can then be used to pre-fill job application fields. Job Seeker

6.5 Attachment 1 - Request for Proposal

51 City of Foster City RFP – Calopps.org Drupal Upgrade Project 6 5
8 1
profile information is secure and requires the user to create a username and password to manage their profile.
•Notifications: An email can be sent to the user listing new job openings based on categories and locations. The user can also specify how often notifications are sent. •Job Cart: Users can place job openings in a cart to review later. •Apply for Open Positions: Information saved in the applicant’s personal profile is used to populate the job application. The applicant then completes the remaining agency application requirements (each recruitment can have additional questions, a supplemental questionnaire, pre-qualification questions, etc.). Applicants can save their progress on an application and return to it later, but the application must be completed/submitted by close date/time of the specific job opening. •Personal Profile Options: Users can view and edit personal profile information, view applications submitted, delete their profile and view their job cart.

1.2.7.Subscriber Agency Interface allows the staff of subscriber agencies to create and manage their recruitments. All subscriber agency access requires a secure login to the site.

Some specific functions of the Job-Posting Agency Interface include:
•Tools Interface: Agency admins are able to edit their agency information, view login history of their HR and Departments users, view FAQ/Documentation, and authorize agency users to specific recruitments.
•Create a Recruitment: Authorized agency users enter the necessary information to post a recruitment on the CalOpps site. Some required information includes job category, region/location, job type (full-time, part-time, seasonal), recruitment close date, and pay/salary. Some of this information is viewable by potential applicants via the Job Seeker Interface.
•Work with Recruitments: Authorized agency users can view applications, create and manage processes/steps to move applicants through the recruitment process; rate/comment on applications, and cancel or close a recruitment. •Process Templates: Templates help save staff time by storing the agency’s standard language for letters, questionnaires, and other relevant information that can then be used in the applicant tracking process.
•Notifications: Authorized agency users to communicate with applicants in a specific recruitment. Notifications can be sent via e-mail or can generate pdf letters for applicants without email addresses.
•Schedule interviews: Authorized agency users can set up interview timeslots and notify candidates they wish to interview, and candidates can sign up for timeslots from the notification email.
•Reports: Reports display summary information on all recruitments for an agency by different criteria.

1.2.8.CalOpps Site Administrator Interface is used by City of Foster City HR staff to manage the CalOpps application.
•Support: Allows Calopps admins to ‘act as an agency’ to troubleshoot reported issues.
•Search: Allows Calopps admins to search and view applicants and profiles system- wide.
•Add New Agency: Calopps admins add agencies and designate membership (Full, Advertise Only).
•Login History: Calopps admins can see all logins system-wide (profile, agency, administrator)
•Statistics: Calopps admins can access statistical reports on applications received, job seekers, admin emails sent, agency details, open recruitments. Reports can be exported to csv.
•Notifications: Calopps admins can email agency contacts and/or active job-seekers. •Application Maintenance: Calopps admins can add/change/delete general categories and information on the site.

6.5 Attachment 1 - Request for Proposal

52 City of Foster City RFP – Calopps.org Drupal Upgrade Project 7 5
8 1
Section 2
Project Services and Requirements
The following are the minimum requirements we expect from the vendor’s proposal. Your response should address every requirement.

As part of the project, the selected vendor will be responsible for:
•Performing a thorough analysis of our current Drupal 7 site. •Preparing a migration plan addressing our unique content and module needs. The migration plan must include:
oA listing the fields of each existing content type and a mapping to the proposed content types in the Drupal 9/10 website.
oA proposed schedule for execution of migration scripts, keeping in mind we want to minimize “content freezes” or the need for duplicate manual data entry during the site transition.
•Providing project and timeline management and delivering progress reports. •Ensuring compliance with Web Content Accessibility Guidelines 2.0 (WCAG 2.0). •Working with City of Foster City staff and/or consultants to do quality assurance testing of migrated website, coordinate cutover dates, and ensure expectations and deadlines are met. •Performing necessary front-end and back-end work to facilitate the migration of the site to Drupal 9/10.
•Providing reports to confirm that the migration of content was complete and successful. •Troubleshooting any issues that occur as a result of the Drupal 9/10 migration, up to 14 days after cutover.
•Providing clear, detailed documentation of the configuration of the migrated site. •The vendor will need to be familiar with and able to work with these technologies:
oDrupal, Composer, Drush, and PHP
oMySQL, MariaDB and other SQL databases
oNGINX and Apache
oSolr search platform
oStandard AWS technologies such as EC2, S3, RDS, etc.

6.5 Attachment 1 - Request for Proposal

53 City of Foster City RFP – Calopps.org Drupal Upgrade Project 8 5
8 1
Section 3
Proposal Submittal Requirements
Below are all the items that must be submitted by the Vendor. Any Vendor who fails to include responses to the following requirements shall be deemed non-responsive.

Requirements

1. A detailed budget containing all costs, including staff time and all projected expenses. Indicate if different rates are used for different services and/or different team roles.

2. A detailed estimated timeline with all project milestones and dependencies included. All tasks related to planning, implementation, testing and deployment should be included.

3. A detailed description of the process that will be undertaken for migration, including an explanation of the steps and procedures that will be undertaken as part of the migration process, and processes and contingencies to identify and fix any bugs and issues resulting from the migration. Please respond to all of the Project Requirements (See Section 2).

4. Company history and core services.

5. Client references and descriptions of their projects (at least 3). Ideally include Drupal migration projects and (if possible) governmental clients.

6. If the execution of work to be performed by your company requires the hiring of subcontractors, you must clearly state this in your proposal.

7. Answers to the following questions about your company:
•Local Address
•Location of Headquarters
•Number of years in software development
•Number of overall employees

6.5 Attachment 1 - Request for Proposal

54 City of Foster City RFP – Calopps.org Drupal Upgrade Project 9 5
8 1
Section 4
Vendor Evaluation Process

1. Selection/Evaluation Criteria for RFP Proposals
Proposals will be reviewed by members of Foster City’s IT and HR Divisions.

A subset of vendors will be asked to participate in a 1-2 hour interview during the week of 6/5/2023-6/9/2023. Selected vendors will be contacted during the week of 5/29/2023 to set up a timeslot for their demo.

2. City Purchasing Ordinance ‘3.04.260 --Lowest responsible bidder determination’ states as follows:

In determining the "lowest responsible bidder," the following factors may be considered in addition to price:

6.5 Attachment 1 - Request for Proposal

55 DATE: April 17, 2023

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager

FROM: Marlene Subhashini, Assistant City Manager
Vanessa Brannon, Senior Management Analyst
SUBJECT: CITIZENS SUSTAINABILITY ADVISORY COMMITTEE 2022 YEAR END REPORT, REVIEW OF MISSION STATEMENT, 2022
ACCOMPLISHMENTS, AND GOALS FOR 2023

RECOMMENDATION
It is recommended that the City Council, by Minute Order, accept the Citizens Sustainability Advisory Committee 2022 Year End Report, Mission Statement, and Goals for 2023.

EXECUTIVE SUMMARY
The Citizens Sustainability Advisory Committee has prepared a written Year End Report for 2022, as well as Goals for 2023, and reviewed its Mission Statement for review and acceptance by the City Council.

BACKGROUND AND ANALYSIS
Pursuant to Minute Order No. 802, each citizen-advisory committee must prepare a written year-end report, review its mission statement, and prepare a written annual goals/work program for the upcoming year for presentation to the City Council at a City Council meeting in the first quarter of each year.

Citizens Sustainability Advisory Committee Members collectively developed Goals for 2023.

The attached Year-End Report reflects truncated 2022 information, as the Committee’s first meeting was held only in September 2022.

7.1 7.1 Staff Report

56 CEQA
Not Applicable

FISCAL IMPACT
There is no fiscal impact.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
City Council Operations and Improved Community Engagement ATTACHMENTS:

Attachment 1 - 2022 Sustainability Committee Year-End Report Attachment 2 - Mission Statement and Goals for 2023

7.1 7.1 Staff Report

57 Attachment 1

C itizens Sustainability Advisory Committee (CSAC) – 2022 Year -End Report

1. C ommittee Advisory
• Assisted in p reparing for two (2) Community Workshops to receive feedback regarding the C ity ’s C limate Action Plan (C AP ) update with C ity staff a nd Cascadia Consulting , the C ity ’s C limate Action Plan C ommunity O utreach consultant s
• Provided feedback and a ssisted in the creation of Community Workshop dis cussion questions
• Provided feedback on Community Survey questions regarding respondent ’s values and priorities

2. C ommunity O utreach
• Committee members met with Cascadia Consulting to learn about their outreach efforts
• C ommittee members v olunteer ed to f acilitate bre akout groups or notetake for the January V alues and Pr iorities C AP Community Workshop, and the March 21 C AP Strategies W orkshop
• Committee members b rainstormed new marketing channels to help communi cate with hard -to-reach populations

3. C ommittee W ork
• Committee members selec ted a Chair and a Co -C hair
• Committee members vote d to extend the time of meetings f rom 60 minu tes to 90 minutes
• Committee members devel oped Goals for 2023
• C ommittee c reated a Digest and accompanying roles to compile C ommittee member -suggested events , links, and articl es to share with the group in a timely manner

7.1 Attachment 1 - 2022 Sustainability Committee Year-End Report

58 Attachment 2

Citizens Sustainability Advisory Committee (CSAC) – 2023 Goals Mission Statement: To serve in an advisory capacity at the pleasure of the City Council. The Citizens Sustainability Advisory Committee advises the City Council on sustainability issues facing Foster City regarding Environmental, Economic, or Social sustainability and research, review, and provide comments on proposed programs and initiatives.

1. Support City Staff to update the Climate Action Plan • A short-term outcome would include hosting more workshops to encourage community involvement
• A near-future outcome would be to leverage CSAC Members as the face of the committee and climate action planning to engage with the community through video, social media, etc.
• A long-term, or moonshot outcome, might be to publish a guideline on how to plan a low- to zero-waste event

2. Create mechanisms for the community to share, discuss and learn best practices in environmental sustainability.
• A short-term outcome would include organizing an Earth Day Cleanup Event.
• A near-term outcome would be to offer additional Community Cleanup events
• A long-term outcome might be to build capacity in the community for increasing reuse/sharing/borrowing vs. buying.

3. Identify partnerships within the city to help towards the goals of the Climate Action Plan
• No short-term outcomes have yet been identified for calendar year 2023. • A near-term outcome would be to conduct outreach to businesses on the plastic bag ban, single-use plastics, recycling cooking oil, composting, and the compostable food ware ordinance.
• A long-term outcome might include collaborating with the Parks & Recreation committee to make community events low to zero waste.

7.1 Attachment 2 - Mission Statement and Goals for 2023

59 DATE: April 17, 2023

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager

FROM: Marlene Subhashini, Assistant City Manager
Francine Magno, Associate Civil Engineer,
Paul Nagengast, Project Advisor, Regional Government Services SUBJECT: LEVEE IMPROVEMENTS PROJECT (CIP 327-657) – GENERAL UPDATE

RECOMMENDATION
It is recommended that the City Council, by Minute Order, consider and accept this progress update on the Levee Improvements Project (Project). No further action is required by the City Council.

EXECUTIVE SUMMARY
Staff will provide a verbal update of the latest Project activities at the City Council meeting. This report provides an update of Project progress and budget impacts with current expenditures detailed in an attached work sheet.

Highlights of Project progress and pictures, since the last City Council update on February 21, 2023, are included in the attached Construction Managers Report and listed below:
•The Contractor has met the Phase I milestone date of March 27, 2023, by opening the trail to the public in accordance with the approval of Contract Change Order No. Thirty One (CCO 31) by the City Council on March 6, 2023. The public response regarding the new Phase I segment of the trail has generally been positive. Staff will review any suggested trail improvements from trail users to determine feasibility of introducing any changes to trail signage or markings to improve safety and recreational options on/off trail for Phases II and III.

7.2 7.2 Staff Report

60 •The Contractor continues to assess and repair where necessary any damage to the Project due to the heavy rains during late December 2022 through March 2023. No known over topping of bay waters over the constructed levee occurred during the recent storms and king tides events.
•The levee, trail, and access points along Beach Park Boulevard (Phase II) continues to be worked on by the Contractor to meet public trail use as part of the milestone date of May 31, 2023. This work includes but not limited to guardrail installation, bay side paths and street access points, street light poles and associated wiring to energize streetlights, and landscaping adjacent to completed access points.
•The concrete cap remaining to be constructed is in Phase III between Baywinds Park and San Mateo Bridge. The milestone date for trail access in Phase III is July 31, 2023.
•Staff continues to monitor the Safe Routes to School plan for Bowditch Middle School and other locations that may be affected by the Project and will coordinate with school officials if changes are necessary.

Current Schedule Timeline
Award of Contract: July 20, 2020
Notice to Proceed: September 28, 2020
Phase I Bay Trail Interim Milestone Date: March 27, 2023 Phase II Bay Trail Interim Milestone Date: May 31, 2023 Phase III Bay Trail Interim Milestone Date: July 31, 2023 Project Substantial Completion: October 2023
Project Completion: January 2024

PROJECT BUDGET AND COST/EXPENSES
The Project continues to be on time and within budget and expenses continue to trend as anticipated.

Summary of known costs to date:
•Total Budget/ Bond Measure/Funding Sources: Bond Measure = $90M; Bonds Issued = $85M ($5M Remaining to be Issued); Additional City reserves for Project = $10M; $5M appropriated for Project. Total current appropriated Project funding = $95M
•Bid: Shimmick: $60.2M; and $9.3M ($519K remaining) contingency for change orders.
•Payments as of 03/31/2023: Shimmick: $60.2M; Others: $16.6M; Total: $77.1M •Change Orders Approved as of 03 /31/2023: CCO Nos. 1-31 = $12M

7.2 7.2 Staff Report

61 CALIFORNIA ENVIRONMENTAL QUALITY ACT
An Environmental Impact Report was prepared for the Levee Protection Planning and Improvements Project (State Clearinghouse No. 2016012012).

FISCAL IMPACT
There is no fiscal impact associated with this update. Any fiscal impacts to the Project will be presented to the City Council as a separate agenda item with a recommended action.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
City Council’s adopted Vision and Mission Statements
Facilities and Infrastructure Priority Area
ATTACHMENTS:

Attachment 1 - Monthly Construction Manager's Report March 2023 Attachment 2 - Expenditure Report as of March 31, 2023
Attachment 3 - Memorandum and Communications Metrics - March 2023 Dashboard Report

7.2 7.2 Staff Report

62 MONTHLY CONSTRUCTION MANAGER’S REPORT
Foster City Levee Improvements Project
City Project No. CIP 301-657
Contractor: Shimmick Construction Co Report Period: March 1-31, 2023 CM: Tanner Pacific, Inc.

Designer: Schaaf & Wheeler
Original Contract
Duration
(Calendar Days):

Days Elapsed: 884 % Elapsed: 73.7%
Substantial Final
Completion Completion
Date: Date:

Original Contract Approved Revised Contract
Value: CCOs: Value:

Contingency: $12,491,635.92 Remaining
Contingency: $517,364.71 % Contingency
Used*: 96%
Costs Billed to Date: 57,331,707.69$
% of Contract
Billed to Date: 79%
$60,218,000.00 $ 11,974,271.21 $72,192,271.21
Contract/Schedule Update
1200 Additional Days
Granted: 0 Calendar Days
Remaining: 316
Notice To Proceed: 9/28/2020 10/2/2023 1/10/2024
Cost Management Update

7.2 Attachment 1 - Monthly Construction Manager's Report March 2023

63 MONTHLY CONSTRUCTION MANAGER’S REPORT
Work Summary
Recently Completed:
Initial earthwork for subgrade from Sta. 56+00 – 64+00 Continued construction of Retaining Wall 02 (northwest of the SM Bridge) Retaining Wall 4 construction at Access Point 10 north of the SM Bridge Bayside access path concrete placement from Access Point 12- Sta. 118+25 along Beach Park Blvd
Irrigation controls near Shorebird Park
Pulling of wire for electroliers along Beach Park Blvd Trail opening from ~Sta. 205+00 - 343+00 (Foster City Blvd to Southern Project Limit) Irrigation work from ~Sta. 205+00 - 343+00 (Foster City Blvd to Southern Project Limit) Final trail signage installation from ~Sta. 200+00 -Sta. 343+00 (south of Shorebird Park) Trail striping from ~Sta. 205+00 - 343+00 (Foster City Blvd to Southern Project Limit) Irrigation connections along Beach Park Blvd (2) and E. 3 rd Ave (1) Upcoming:
Continued submittals for signage, site furnishings, and shade structures Continued import of materials to staging areas
Access Point 02 ramp completion (near Baywinds Park)
Continued construction of sheet pile wall concrete caps north of the SM Bridge) Continued construction of bay-side paths north of the SM Bridge Installation of shade structures near Access Point 17 along Beach Park Blvd Continued guardrail and handrail installation along Beach Park Blvd Completion of fine grading along Beach Park Blvd
Pavement installation from San Mateo Bridge to Foster City Blvd Striping and signage installation along Beach Park Blvd Handrail and guardrail installation along Beach Park Blvd Trench drain installations along Beach Park Blvd
Removal of K-rail along Beach Park Blvd
Slurry seal and restriping of Beach Park Blvd
Continued access point flatwork (concrete ramps and stairs) along Beach Park Blvd Wiring and energizing of streetlights along Beach Park Blvd Installation of landscape soil preparation work for ornamental plantings around Access Points along Beach Park Blvd
Final handrail punch list from ~Sta. 205+00 - 343+00 (Foster City Blvd to Southern Project Limit)
Access Point 30 guardrail installation and opening near Wheelhouse Lane Final trail signage installation from ~Sta. 205+00 - 343+00 (Foster City Blvd to Southern Project Limit)

7.2 Attachment 1 - Monthly Construction Manager's Report March 2023

64 MONTHLY CONSTRUCTION MANAGER’S REPORT
Monthly Progress Photos
Earthen fill near AP 6 near East 3rd Ave AP 10 retaining wall construction near the San Mateo Bridge
Rebar and formwork for the shade structure
foundations along Beach Park Blvd near AP 17
Removal of trail closure fencing near AP 38 Baffin Court

7.2 Attachment 1 - Monthly Construction Manager's Report March 2023

65 CITY OF FOSTER CITY
CIP 327-657 Levee Improvements Project
Budget and Cost Information
Levee Project Approved Budget:

Vendor Name or Expense
$ 95,000,000.00
Consultant Role or Expense Category Base Contract
Amount
Contingency Contract
Amendments
Current Contract Total
Expected/Actual
Cost
Invoices Received
and Paid As Of
3/31/23
Contingency
Spent
Contingency
Remaining
Status
Authority
Amount
Shimmick Construction
Tanner Pacific (TPI)
Schaaf & Wheeler (S&W) - Phase 3
Urban Planning Partners (UPP)
Regional Government Services Authority (RGS)
Tripepi Smith (TS)
Tripepi Smith (TS)
Tripepi Smith (TS)
Huffman-Broadway Group (HBG)
Construction Contractor
Construction Management and Inspection
Engineering Consultant
$
$
$
$
$
$
$
$
60,218,000.00
6,698,877.00
2,600,000.00
340,404.00
187,200.00
49,000.00
$
$
$
$
$
$
$
9,300,000.00
300,000.00
$
$
$
$
$
$
$
$
$
69,518,000.00
9,885,087.81
3,968,745.00
461,564.00
334,620.00
110,000.00
127,056.00
133,408.80
275,000.00
$ 69,518,000.00
9,000,000.00
3,968,745.00
470,000.00
334,620.00
110,000.00
127,056.00
133,408.80
275,000.00
$60,215,613.64
$7,349,921.46
$3,609,578.04
$439,006.29
$247,176.00
$93,478.75
$8,463,552.50
$0.00
N/A
$51,061.00
N/A
$836,447.50
$300,000.00
N/A
Active
Active
Active
Active
Active
Active
Active
$ 2,886,210.81
1,368,745.00
70,099.00
147,420.00
61,000.00
-
$
$
$
$
$
$
$
$
- $
$
$
$
$
Planning Consultant - EIR 51,061.00 $0.00
Project Advisory Services**
Communications / Outreach Consultant
Communications / Outreach Consultant
Communications / Outreach Consultant
Environmental Consultant - Post Construction
Environmental Monitoring
-
-
-
N/A
N/A
N/A
N/A
N/A127,056.00
133,408.80
$98,928.44
$65,180.64
$0.00 $0.00 $0.00 Future Contract
In ProgressWilsey Ham (WH)
Wilsey Ham (WH)
Bender Rosenthal, Inc. (BRI)
Miscellaneous Expenses
Miscellaneous Expenses
RUNCO Survey
On-Call Surveyor
$
$
$
16,518.00
44,946.00
218,083.00
$
$
$
- $
$
-
-
$
$
$
$
$
$
$
$
$
$
$
$
$
16,518.00
48,946.00
249,083.00
90,000.00
40,000.00
200,000.00
100,000.00
500,000.00
149,551.00
53,874.86
46,500.00
110,000.00
80,000.00
$
$
$
$
$
$
$
$
17,000.00
50,000.00
249,083.00
90,000.00
$4,825.00
$27,140.50
$48,434.50
$65,948.45
$24,401.02
$181,361.55
$0.00
$413,868.57
$141,427.04
$53,874.86
$46,500.00
$37,168.72
$24,610.50

N/A N/A
4,000.00
31,000.00
$0.00
$0.00
$4,000.00
$31,000.00
In Progress
In Progress
Active
Active
Active
In Progress
Active
Closed
Closed
Closed
Property Acquisition Consultant
Other Miscelleneous Expenses
Communications / Outreach Expenses
Fees Paid to Other Agencies
Property Acquistion Cost of acquisition
City Attorney
Public Outreach
Attorney
Public Opinion Research
Public Finance Consultant
Public Finance Advisory Consultant
40,000.00
Miscellaneous Expenses
Miscellaneous Expenses
200,000.00
100,000.00
500,000.00
$141,427.04
$53,874.86
$46,500.00
$37,168.72
$24,610.50
Burke, Williams & Sorenson, LLP*
TBWB Strategies (TBWB)
Rutan & Tucker (R&T)
EMC Research, Inc. (EMC)
SCI Consulting (SCI)
$
$
$
$
$
29,986.00
53,874.86
44,000.00
110,000.00
80,000.00
$
$
119,565.00
2,500.00
Closed
ClosedKitahata Company + William Euphrat Municipal
Finance, Inc. (KC&WE)
Stradling, Yocca, Carlson & Rauth (SYCR)
Huffman-Broadway Group (HBG)
Schaaf & Wheeler (S&W) - Phase 1
Schaaf & Wheeler (S&W) - Phase 2
Miscellaneous (MISC)- Keech Properties LLC
Chrisp
Attorney - Bond Counsel
Environmental Consultant
Engineering Consultant
Engineering Consultant
Levee Mitigation Credits/Expenses
Striping for Edgewater
$
$
$
$
$
$
$
15,000.00
20,000.00
887,644.00
2,324,286.00
170,000.00
16,764.55
$
$
$
$
$
$
15,000.00
20,000.00
887,644.00
2,853,436.00
170,000.00
19,764.55
$15,000.00
$19,980.65
$887,430.58
$2,853,649.42
$170,000.00
$15,818.40
$15,000.00
$19,980.65
$887,430.58
$2,853,649.42
$170,000.00
$15,818.40
Closed
Closed
Closed
Closed
Closed
Closed
$ 529,150.00
$
$
3,000.00
9,689,061.00
$3,000.00
*Includes former City Attorney fees 74,385,048.21 $ 89,448,372.97 $77,150,323.02

7.2 Attachment 2 - Expenditure Report as of March 31, 2023

66 City of Foster City

MEMORANDUM
DATE: April 5, 2023
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
FROM: Jennifer Nentwig, Principal, Tripepi Smith
SUBJECT: LEVEE IMPROVEMENTS PROJECT – COMMUNICATIONS METRICS Tripepi Smith would like to share the attached updated Levee Improvements Project Communications Dashboard Report with the Mayor and Members of the City Council. In the report, you will see that the metrics now reflect our communication efforts through the month of March 2023.

As a reminder, this report is a summary that our team typically develops at the end of each month. It includes data on website traffic, social media engagement, community forum participation, and the number and rate of project email and hotline contacts. While Tripepi Smith has been involved in project communications since January 2021, we have pulled numbers (where available) going back to October 2020 to provide a baseline for comparison.

I would like to highlight a few items of note:
● The number of Levee Project inquiries totaled 23 in March 2023, compared to 11 inquiries from the month prior. Project inquiries were largely related to the project timeline and Phase 1 Milestone public access . The increase in inquiries are expected as the project grows closer to completion.
● The City's Facebook, Twitter and Instagram saw an astronomical increase in engagements and impressions compared to the previous month. This increase in metrics is attributed to the Phase 1 Milestone opening access to the public post. ● Levee specific post impressions increased by 88% and engagements increased by almost 2000%. This astronomical increase in engagements is due to individuals interacting with the Phase 1 Milestone post through reactions, comments, shares, link clicks and image clicks. As the City progresses with the project, the City is advised to continues highlighting imagery of updates of major milestones with the public.

Attachment 3

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

67 ● The Levee Improvements Project earned three media mentions in March 2023.

In March, the City published one Levee-related press release regarding the Phase 1 Milestone, which the San Mateo Daily Journal and Patch picked up. The San Mateo Daily Journal also shared news about the funding approval for the Levee Improvements project.

Our team is actively monitoring the metrics to analyze the effectiveness of various types of communication and to align the cadence of our efforts to the community’s interest levels. We believe that the City’s proactive social media communications are leading to fewer people having questions or concerns about the project in general – reflecting positively on overall outreach and engagement efforts.

During March 2023, the number of project inquiries increased significantly from the month prior with inquiries largely relating to the anticipation and opening of the Phase 1 Milestone public access. As the project grows closer to completion, we anticipate more inquiries regarding the opening of the other sections of the trail and feedback and comments regarding the opened portions. As construction continues, the project team remains committed to emphasizing safety messaging, discouraging trespassing, and highlighting trespassing implications such as additional cost to the project and potentially deterring the timeline.

Additionally, the project team will continue to keep the community informed through the regular project channels, including the project website, with any project updates and milestones.

As you review the full report, please feel free to let me know if you have any questions. I would be happy to walk you through the report one -on-one if it would be helpful, and we will continue to refine the metrics over time to best meet the project’s needs.

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

68 Mar 2023 - Foster City Dashboard Report
March 2023

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

69 Mar 2023 - Foster City Dashboard Report | 1 of 12
Included in this Report
@CityofFC City of Foster City, CA - Government
cityoﬀc

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

70 Mar 2023 - Foster City Dashboard Report | 2 of 12
Cross-Network Proﬁles
Review your aggregate proﬁle and page metrics from the reporting period.

Proﬁle Reporting Period All Proﬁles All T witter Post T ypes Comprehensive Overview
Reporting Period
Mar 1, 2023 – Mar 31, 2023
6,137

1.3%
80 60%
215

25.7%
86,476

69.6%
3,802

44.3%

4.4%

14.9%
2,655

39.5%
Compare to
Feb 1, 2023 – Feb 28, 2023
6,058 50 171 50,979 2,635 5.2% 4,390
@CityofFC 1,702 12 108 12,736 188 1.5% 35
City of Foster City,
CA - Government
2,353 26 99 57,800 3,332 5.8% 201
cityoﬀc 2,082 42 8 15,940 282 1.8% 2,419
Proﬁle Audience
Net
Audience
Growth
Published
Posts Impressions Engagements
Engagement
Rate (per
Impression)
Video
Views

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

71 Mar 2023 - Foster City Dashboard Report | 3 of 12
Tagged Published Post Performance Summary
View your key aggregated tag performance metrics from the publishing period.

Tag Lifetime All Sources All T ags
Impressions
9,121 87.9%
Engagements
1,811 1,934.8%
Engagement Rate (per
Impression)

19.9% 982.7%
Post Link Clicks
76 117.1%
Cross-network description: This shows how the City's proﬁles (Facebook and T witter) performed overall.

Tagged posts: Levee-speciﬁc posts earned
9,114 impressions and 1,811 engagements
across the City's Facebook and T witter accounts. Overall impressions and engagements increased signiﬁcantly in March 2023 compared to February. The highest performing levee- speciﬁc post featured high-resolution pictures of the opening of the Phase 1 Milestone to the public and one actionable link. The City also featured this post on the City's Instagram.

The Phase 1 Milestone access opening post on Facebook and Instagram received the highest number of engagements out of all City posts in March, causing a large spike in engagements. The post engagement performed the best due to the signiﬁcance of this milestone and its relevance and excitement from the public. Actionable items remain important, but this post reﬂects the public interest in milestone updates.

Total number of newsletter subscribers: 1,122

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

72 Mar 2023 - Foster City Dashboard Report | 4 of 12
Analytics by Platform
Facebook Audience
The total number of Facebook followers in March 2023 was 2,793. This was an increase of 23 followers.

This report and future reports collect Facebook page followers directly from Facebook.

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

73 Mar 2023 - Foster City Dashboard Report | 5 of 12
Facebook Impressions
Review how your content was seen by the Facebook community during the reporting period.

Proﬁle Reporting Period City of Foster City, CA - Government Impressions, by Day
Impression Metrics T otals % Change
Total Impressions 57,800 82.8%
Organic Impressions 49,620 58.9%
Paid Impressions 7,588 —
Average Daily Impressions per Page 1,864.52 65.1%
1 MAR
2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 3 1 0 1,000
2,000
3,000
4,000
5,000
Impressions

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

74 Mar 2023 - Foster City Dashboard Report | 6 of 12
Facebook Engagement
See how people are engaging with your posts during the reporting period.

Proﬁle Reporting Period City of Foster City, CA - Government Reactions, Comments, Shares, Post Link Clicks, Other Post Clicks, by Day Engagement Metrics T otals % Change
Total Engagements 3,332 71.7%
Reactions 465 101.3%
Comments 56 5.7%
Shares 71 115.2%
Post Link Clicks 514 88.3%
Other Post Clicks 2,226 64.8%
1 MAR
2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 3 1 0 200
400
600
800
1,000
Engagements
Notes on Facebook Performance

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

75 Mar 2023 - Foster City Dashboard Report | 7 of 12
Twitter Audience Growth
See how your audience grew during the reporting period.

Proﬁle Reporting Period @CityofFC All T witter Post T ypes The City's Facebook proﬁle earned 57,800 impressions and 3,332 engagements in March 2023, which is an increase in both impressions and engagement rate from February 2023 due to the levee project milestone that took place. This represents the total number of impressions and engagements for all City's posts, including levee-related content.

Followers, by Day
Audience Metrics T otals % Change
Followers 1,702 0.7%

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

76 Mar 2023 - Foster City Dashboard Report | 8 of 12
Twitter Impressions
Review how your content was seen by the T witter community during the reporting period.

Proﬁle Reporting Period @CityofFC All T witter Post T ypes Impressions, by Day
Impression Metrics T otals % Change
Impressions 12,736 4.7%
1 MAR
2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 3 1 0 200
400
600
800
Impressions

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

77 Mar 2023 - Foster City Dashboard Report | 9 of 12
Twitter Engagement
See how people are engaging with your posts during the reporting period.

Proﬁle Reporting Period @CityofFC All T witter Post T ypes Engagements, by Day
Engagement Metrics T otals % Change
Total Engagements 188 45.8%
Likes 8 60%
@Replies 13 53.6%
Retweets 2 71.4%
Post Link Clicks 82 43.1%
Other Post Clicks 83 43.5%
Other Engagements 0 100%
1 MAR
2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 3 1 0 5
10 15
20 Engagements
Notes on Twitter Performance

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

78 Mar 2023 - Foster City Dashboard Report | 10 of 12
Tagged Top Posts
View the top tagged published posts from the publishing period.

Tag Lifetime All Sources All T ags
T witter totaled 12,736 impressions in March 2023, a 4.7% increase from February. T witter also earned 188 engagements. This represents the total number of impressions and engagements for all of the City's posts, including levee-related content.

The top levee-related tweet in March 2023 highlighted the project website's FAQ page. This was also the highest-performing post out of all City content for the month, likely due to call-to-action links that historically perform well on T witter for the City.

Descending by Lifetime Impressions
City of Foster …
Thu 3/30/2023 5:27 pm …
Impressions 4,369
cityoﬀc
Thu 3/30/2023 5:19 pm …
Impressions 1,733
@CityofFC
Thu 3/23/2023 8:56 am …
Impressions 368
The Foster City Levee
Improvements Project is
pleased to announce the…
The Foster City Levee
Improvements Project is
pleased to announce the…
1/2 Do you have questions
about the Levee
Improvements Project? Our…

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

79 Mar 2023 - Foster City Dashboard Report | 11 of 12
Project Tours/Speaking Events
T otal: 1
Description: Women’s Transportation Seminar Presentation.

Project Inquiries
T otal number of inquiries: 23
Average inquiries/day: 0.74
Website Visitors
T otal number of visitors this month: 2,081
Average visits per day: 67
Average visit length (minutes): 1:16s
Media Mentions
The Levee Improvements Project earned three media mentions in March 2023. In March, the City published one Levee-related press release regarding the Phase 1 Milestone, which the San Mateo Daily Journal and Patch picked up. The San Mateo Daily Journal also shared news about the funding approval for the Levee Improvements project.

Media Mentions Report
Password: FosterCity

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

80 Mar 2023 - Foster City Dashboard Report | 12 of 12
Glossary
- Total Impressions: The number of times that any content associated with your page was displayed to a user during the reporting period. This includes both organic and paid activity.
- Facebook Total Engagements: The total number of reactions, comments, shares, post link clicks, other post clicks, and page actions. This includes both organic and paid activity. - Facebook Other Post Clicks: The number of times that users clicked anywhere in your posts without opening a web link, reacting to, commenting on, or sharing your post during the reporting period. This includes clicks to play a video and view a photo. This includes both organic and paid activity.
- Page Actions: The number of times that users clicked on your page’s links or action button during the reporting period.
- Facebook Engagement Rate (per Impression): Reactions, comments, shares, post link clicks, other post clicks, and page actions as a percentage of proﬁle impressions. This indicates how engaged people are with your brand.
- Instagram Impressions: The number of times all of your posts and stories were displayed to a user during the reporting period. This does not include proﬁle visitors. This includes both organic and paid activity.
- Instagram Total Engagements: The total number of likes, comments, saves, story replies, and proﬁle actions. This includes organic activity only. In compliance with the European Union’s ePrivacy Directive, Sprout’s Instagram Story Reply metrics will no longer include activity from users in the EEA and it may impact this metric. - Proﬁle Actions: The total number of times users clicked on the links within your proﬁle to contact you, get directions to your location, or visit your website. - Instagram Engagement Rate (per Impression): Likes, comments, saves, story replies, and proﬁle actions as a percentage of proﬁle impressions. This indicates how engaged people are with your brand.
- Twitter Impressions: The number of times that all of your posts were displayed to a user during the reporting period. This includes impressions when your posts are retweeted by other users. This includes organic activity only.
- Twitter Total Engagements: The total number of likes, @replies, retweets, post link clicks, other post clicks, and other engagements. This includes both organic and paid activity.
- Twitter Other Post Clicks: The number of times that users clicked on the content in your posts, excluding the link, during the reporting period. This includes clicks on the media, hashtags, detail expand, and user proﬁle from your posts. This includes organic activity only.
- Twitter Other Engagements: The number of times during the reporting period that users engaged with your posts in other ways. This includes such engagements as poll votes, app install attempts, app opens, and follows from your posts. This includes organic activity only.
- Twitter Engagement Rate (per Impression): Likes, @replies, retweets, post link clicks, other post clicks, and other engagements as a percentage of proﬁle impressions.

This indicates how engaged people are with your brand

7.2 Attachment 3 - Memorandum and Communications Metrics - March 2023

81 DATE: April 17, 2023

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager

FROM: Marlene Subhashini, Assistant City Manager
Derek Schweigart, Parks and Recreation Director
Justin Lai, Senior Civil Engineer
DEPARTMENT: Parks and Recreation
SUBJECT: CONTRACT AMENDMENT FOR $74,250.00 WITH GROUP 4 ARCHITECTURE, RESEARCH + PLANNING, INC. FOR

BOARDWALK MASTER PLANNING SERVICES IN THE
RECREATION CENTER REBUILD PROJECT (CIP301-678); AND
AN APPROPRIATION IN THE AMOUNT OF $74,250.00 TO CIP
301-678

RECOMMENDATION
It is recommended that the City Council adopt the attached resolution authorizing: (1) The Mayor to execute the attached Contract Amendment No. 1 with Group 4 Architecture, Research + Planning, Inc. (Group 4) in the amount not-to-exceed $74,250 to provide boardwalk master planning services in the Recreation Center Rebuild Project (CIP 301- 678); and (2) An appropriation in the amount of $74,250.00 from Fund 301 to the existing project budget 301-0910-678-4251 for funding Contract Amendment No. 1.

EXECUTIVE SUMMARY
In November 2022, the City entered into an agreement with Group 4 for professional design, bidding, and construction support services for the Recreation Center Rebuild Project (CIP 301-678). Group 4 has been working on the conceptual design along with doing community outreach for feedback on key design layouts and features.

8.1 8.1 Staff Report

82 During a presentation to City Council on March 6, 2023, the City Council recommended not limiting the design to the building area, but also looking at the boardwalk area for improvements. In Group 4’s original agreement, boardwalk master planning services were an optional task that they could provide but wasn’t included in the scope’s budget.

Staff is proposing to amend Group 4’s contract to include boardwalk master planning services for 1000 feet of boardwalk, which would cost an additional $74,250. Because the original budget did not include planning for boardwalk improvements, additional funding would be required to pay for this task in the design. An appropriation of $74,250 from Fund 301 is being requested for CIP 301-678. If this appropriation and contract amendment is approved, the total contract agreement with Group 4 would be $5,558,207.

BACKGROUND
On August 1, 2022, the City Council approved the Request For Proposal for professional design, bidding, and construction support services for the Recreation Center Rebuild Project.

At the City Council regular meeting on November 21, 2022, the City Council awarded an agreement with Group 4 for professional design, bidding, and construction support services for the Recreation Rebuild Project. Group 4 is currently working on conceptual designs and outreach.

On March 2, 2023, Group 4 and City Staff presented to the Planning Commission and Parks and Recreation Committee. During the presentation, Group 4 received feedback on conceptual design layouts and features.

On March 6, 2023, Group 4 presented to the City Council the current conceptual designs and current survey results regarding design features and priorities.

On April 6, 2023, Group 4 and City Staff presented to the Planning Commission and Parks and Recreation Committee site strategies, concept options, and schematic design recommendations.

ANALYSIS
During the March 6, 2023, City Council Meeting, City Council members suggested that staff look into improvements to the boardwalk area within the project area as part of the design and planning phase of the Recreation Center Rebuild Project. This item was listed in Group 4’s original agreement as an optional task that could be performed but was not included in the agreement’s budget.

Staff have discussed with Group 4 the scope and negotiated the budget involved to provide boardwalk master planning services along 1000 feet of the waterfront of the Recreation

8.1 8.1 Staff Report

83 Center as shown on the following image. The negotiated budget is based on their original response to the RFP which included pricing for such a service.

If the Contract Amendment No. 1 is executed, Group 4 will include the following services:
1) Conceptual Design: the purpose of this task is to develop an overall design concept for the waterfront and to document in written and graphic form the layout and character of the project. The Consultant shall:
a) Develop up to two alternative approaches for the City’s review and direction. b) Develop overall illustrative plan.
c) Develop site sections (up to two).
d) Provide reference images.
e) Develop concept narrative.
f) Incorporate the Waterfront design into the Community engagement. 2) Schematic Design: Based on the approved conceptual design the Consultant shall prepare schematic design drawings to further define the overall character and treatment of the landscape architectural design. The purpose of this task is to develop the preferred conceptual design into a schematic design package. The Consultant shall provide the following:
a) Preparation of conceptual grading
b) Coordination with the client’s civil engineer to maintain the aesthetic and surface function on the engineered grading and water quality plans. c) Finish grading and surface drainage of pedestrian pavements and planting areas addressing:
•Drainage
•Aesthetics
•Accessibility

8.1 8.1 Staff Report

84 d) Stormwater management and water quality.
e) Pedestrian, micro-mobility and decorative vehicular pavement plan. f) Landscape concept diagram.
g) Illustrative schematic landscape plan.
h) Conceptual grading plan.
i) Lighting concept diagram.
j) Preliminary plant list, materials, and precedents.
k) Illustrative site sections (up to three).
l) Preliminary water demand estimate.
m) Cost estimate
The following images show a cross section of what the boardwalk currently looks like and what it could look like with the new recreation center with and without boardwalk master planning.

Figure 1-Existing Recreation Center and Boardwalk
Figure 2-New Recreation Center with Existing Boardwalk

8.1 8.1 Staff Report

85 Figure 3-New Recreation Center with Boardwalk Master Planning Constructed.

This master planning will be performed concurrently with the Recreation Center Rebuild Project’s schedule. By including this amendment work now, it will provide the City an opportunity to include boardwalk improvements in construction document development if the City chooses to move forward with the schematic design.

Staff is recommending that only the design of the boardwalk be completed at this time to ensure project design symmetry with the new Recreation Center building. City staff could return at a future date with a proposed separate Capital Improvement Project for the Council to consider if it wishes to move forward with construction of this project site amenity.

CEQA
Not Applicable

FISCAL IMPACT
Funding to accommodate the amendment will need an appropriation of $74,250.00 from Fund 301 to the project budget 301-0910-678-4251. The appropriation will bring the total funding for CIP 301-678 to $55,374,250.

The current agreement with Group 4 contains proposed fees in the amount of $5,483,957.

Additionally, a project contingency in the amount of $650,000 or approximately 12% of the contract amount was approved to pay for additional services to mitigate unforeseen tasks or for additional services that may be required. With Contract Amendment 1 executed, the total contract agreement with Group 4 would be $5,558,207.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure

8.1 8.1 Staff Report

86 ATTACHMENTS:

Attachment 1 – City Resolution
Attachment 2 – Amendment No. 1

8.1 8.1 Staff Report

87 RESOLUTION NO.____________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY AUTHORIZING AN CONTRACT AMENDMENT IN THE AMOUNT OF $74,250 WITH GROUP 4 ARCHITECTURE, RESEARCH + PLANNING, INC. FOR BOARDWALK

MASTER PLANNING SERVICES IN THE RECREATION CENTER REBUILD PROJECT (CIP301-678); AND AN APPROPRIATION IN THE AMOUNT OF $74,250.00 TO CIP301- 678.

CITY OF FOSTER CITY
WHEREAS, City Council adopted Resolution No. 2022-132 on November 21, 2022, approving an agreement for professional design services with Group 4 Architecture, Research + Planning, Inc. for $5,483,957 and a project contingency of $650,000; and WHEREAS, the original agreement scope did not include fees for providing master planning services for the boardwalk adjacent to the project location; and WHEREAS, the City now seeks master planning of the 1000 feet of boardwalk; and
WHEREAS, the terms and fees of the consultant agreement have been negotiated and determined reasonable based on the scope of services to be provided; and WHEREAS, funding in the amount of $6,138,000 was available for the design phase in the approved project budget, but does not cover master planning boardwalk services; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorize:

1. The Mayor to execute contract amendment No. 1 with Group 4 Architecture, Research + Planning, Inc. in the amount not-to-exceed $74,250 to provide boardwalk master planning services in the Recreation Center Rebuild Project (CIP 301-678)

2. An appropriation in the amount of $74,250 from the fund 301 to the existing project budget 301-0910-678-4251 for funding the boardwalk master planning services.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Agreements, in the forms attached hereto, with minor, non-substantive revisions that may be approved by the City Manager and the City Attorney, and to execute any other necessary documents to effectuate the terms of the Agreement.

8.1 Attachment 1 - Resolution

88 PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 17th day of April 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

JON FROOMIN, MAYOR
ATTEST:

PRISCILLA SCHAUS, CITY CLERK

8.1 Attachment 1 - Resolution

89 ORIGINAL
4885-4843-8107 v2

CITY OF FOSTER CITY
CONTRACT AMENDMENT NO. ONE (1)
DATE: April 17, 2023 ACCOUNT NO. 301-0910-678-4251 PROJECT NAME: RECREATION CENTER REBUILD PROJECT (CIP301-678) TO: GROUP 4 ARCHITECTURE, RESEARCH + PLANNING, INC.

CHANGE REQUESTED BY: GROUP 4 ARCHITECTURE, RESEARCH + PLANNING, INC. and City of Foster City
Based on mutual agreement, GROUP 4 ARCHITECTURE, RESEARCH + PLANNING, INC. and City of Foster City agree to amend the original Agreement dated November 21, 2022 (“Agreement”) pursuant to Section 17 of the Agreement to increase the compensation amount identified in Section 3 and add additional services relating to the Project for specified amounts, to Exhibit A (Scope of Services) identified in the Agreement as follows:

ORIGINAL CONTRACT AMOUNT $ 5,483,957.00
PREVIOUSLY APPROVED CONTINGENCY $ 650,000.00
AMOUNT OF CONTRACT AMENDMENT NO. ONE (1) $ 74,250
REVISED CONTRACT AMOUNT $ 5,558,207.00
Additional work included in the contract amendment:

Task #1C: MASTER PLANNING SERVICES FOR THE

BOARDWALK
A. In addition to the design services for the Recreation Center, the Consultant (Architect, Landscape Architect and Civil Engineer) shall also provide master planning for the Park’s adjacent 1000 linear feet of waterfront as shown on Exhibit A attached. The master planning for the waterfront will occur concurrent with Recreation Center Conceptual Design Refinement Task 1A and the Schematic Design Task 1B. The Consultant shall provide the following services:
1) Conceptual Design: the purpose of this task is to develop an overall design concept for the waterfront and to document in written and graphic form the layout and character of the project. The Consultant shall:
a) Develop up to two alternative approaches for the City’s review and direction.
b) Develop overall illustrative plan.
$ 74,250

8.1 Attachment 2 - Amendment No. 1

90 4885-4843-8107 v2
c) Develop site sections (up to two).
d) Provide reference images.
e) Develop concept narrative.
f) Incorporate the Waterfront design into the Community engagement.
2) Schematic Design: Based on the approved conceptual
design the Consultant shall prepare schematic design
drawings to further define the overall character and
treatment of the landscape architectural design. The
purpose of this task is to develop the preferred conceptual design into a schematic design package. The Consultant
shall provide the following:
a) Preparation of conceptual grading
b) Coordination with the client’s civil engineer to maintain the aesthetic and surface function on the engineered
grading and water quality plans.
c) Finish grading and surface drainage of pedestrian
pavements and planting areas addressing:
•Drainage.
•Aesthetics.
•Accessibility.
d) Stormwater management and water quality.
e) Pedestrian, micro-mobility and decorative vehicular
pavement plan.
f) Landscape concept diagram.
g) Illustrative schematic landscape plan.
h) Conceptual grading plan.
i) Lighting concept diagram.
j) Preliminary plant list, materials and precedents.
k) Illustrative site sections (up to three).
l) Preliminary water demand estimate.
m) Cost estimate
Subtotal $ 74,250
REVISED CONTRACT AMOUNT $ 5,558,207.00

8.1 Attachment 2 - Amendment No. 1

91 4885-4843-8107 v2
Except as specifically modified herein, all other terms and provisions in the Agreement shall remain unchanged.

GROUP 4 ARCHITECTURE, RESEARCH + PLANNING, INC. have given careful consideration to the work proposed and hereby agree, if this proposal is approved, to provide all equipment, furnish all materials except as may otherwise be noted above, and to perform all services necessary for the work above specified, and to accept as full payment therefore the prices shown above.

SUBMITTED BY:

JUSTIN LAI DATE

PROJECT MANAGER
ACCEPTED BY:

DAWN MERKES, PRINCIPAL DATE
GROUP 4 ARCHITECTURE, RESEARCH +
PLANNING, INC.

APPROVAL RECOMMENDED:

DEREK SCHWEIGART DATE

PARKS AND RECREATION DIRECTOR
APPROVED FORDISTRICT:

STEFAN CHATWIN DATE

CITY MANAGER
ATTEST:

BY:

PRISCILLA SCHAUS, CITY CLERK
APPROVED AS TO FORM:

BY: ___________________________________
BENJAMIN L. STOCK, CITY ATTORNEY

8.1 Attachment 2 - Amendment No. 1

92 4885-4843-8107 v2

8.1 Attachment 2 - Amendment No. 1

93 Prepared Date 3/30/2023 City of Foster City, CA
Accounts Payable Check Register

Page 1 ends

Accounting Period 2023/9
Report Number 28
Check Date Check Number Vendor Name Description Check Amount 3/30/2023
3/30/2023
148370
148371
ALL INDUSTRIAL SUPPLY MISCELLANEOUS SUPPLIES - SEWER PROGRAM 80.24 AMAZON CAPITAL SERVICES, INC. MISCELLANEOUS MATERIALS & SUPPLIES - PARKS

PROGRAM
1,904.64
3/30/2023
3/30/2023
3/30/2023
148372
148373
148374

AMERICAN TECHNOLOGY SOLUTIONS
ANDERSON PACIFIC ENGINEERING INC.

ARCHIVESOCIAL, INC.

MYPAYSTUB ONLINE SERVICES 120.90
CIP626: SEWER LIFT STATION IMPROVEMENTS - PHASE 5 129,580.00 3,137.40ANNUAL SOCIAL MEDIA ARCHIVING SYSTEM

SUBSCRIPTION
3/30/2023
3/30/2023
3/30/2023
3/30/2023
148375
148376
148377
148378
AT&T BUSINESS PHONE LINE ACCOUNT 1,616.97
567.70
505.00
481.38

AT&T MOBILITY CELLULAR SERVICES - POLICE CARS

ENCROACHMENT DEPOSIT REFUNDATLAS PLUMBING & ROOTER

BAYSIDE BUILDING MATERIALS MISCELLANEOUS MATERIALS & SUPPLIES - PARKS

PROGRAM
3/30/2023
3/30/2023
3/30/2023
3/30/2023
148379
148380
148381
148382
BKF ENGINEERS CIP695: LIFT STATION 59 EFFLUENT LINE

IMPROVEMENTS
CIP657: LEVEE PROTECTION PLANNING & IMPROVEMENT
PROJECT - JANUARY 2023
5,266.00
7,705.85
225.63

BURKE, WILLIAMS & SORENSEN, LLP
BURWELL, TAMMERLAINE INSTRUCTOR REIMBURSEMENT: CERAMICS SHELVES

FOR KILN

CLIMATE ACTION PLAN OUTREACH - PROFESSIONAL
SERVICES: 1/26/2023-2/25/2023
CASCADIA CONSULTING GROUP INC 3,593.75
3/30/2023
3/30/2023
3/30/2023
3/30/2023
148383
148384
148385
148386
CATHY LAU POST TRAINING: CATHY LAU 24.00
1,951.25
726.57

CHEMSEARCH ECOFLOW BIOAMP PROGRAM

UNIFORM/LAUNDRY SERVICESCINTAS CORPORATION

CITY OF BRISBANE COUNCIL OF CITIES DINNER/MEETING FEES - STACY

JIMENEZ, PATRICK SULLIVAN, ART KIESEL, AND SAM
HINDI
260.00
3/30/2023
3/30/2023
3/30/2023
148387
148388
148389

CLARK PEST CONTROL OF STOCKTON INC

CODE PUBLISHING, LLC
PEST AWAY SERVICE 142.00
1,408.00
18,753.06

MUNICIPAL CODE UPDATE

CONTRACT SWEEPING SERVICES STREET CLEANING SERVICES - JANUARY AND FEBRUARY 2023

9.1 Warrant Register Report FY 2022-2023-Number 28 - March 30, 2023

94 Prepared Date 3/30/2023 City of Foster City, CA
Accounts Payable Check Register

Page 2 ends

Accounting Period 2023/9
Report Number 28
Check Date Check Number Vendor Name Description Check Amount 3/30/2023
3/30/2023
148390
148391

CORE & MAIN LP

CORODATA RECORDS MANAGEMENT INC

MISCELLANEOUS SUPPLIES - STREET PROGRAM

OFF-SITE RECORDS STORAGE
8,142.36
107.61
3/30/2023 148392 CSG CONSULTANTS INC. STAFF AUGMENTATION, D542 PILGRIM TRITON PHASE 3, D552 GILEAD PARK DEMOLITION, D555 GILEAD B342
INSPECTION SERVICE, D556 GILEAD B344 INSPECTION
SERVICE, D532 324 LAKESIDE-GILEAD, D548 FAMILY
DENTAL, D552 GILEAD PARK, D554 BIOMED ILLUMINA
PHASE 2, D555: GILEAD 342 LAKESIDE, D556: GILEAD 344
LAKESIDE, D560: 388 VINTAGE PARK, D559: GILEAD 346

LAKESIDE
13,472.50
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
148393
148394
148395
148396
148397
148398

DISABILITY ACCESS CONSULTANTS LLC

DOMA TITLE OF CALIFORNIA INC

EARL'S PEST CONTROL

EWING IRRIGATION PRODUCTS
FEDEX

PROFESSIONAL SERVICES - ADA EVALUATION

CONDITION OF TITLE REPORT
5,000.00
2,000.00
630.00PEST CONTROL SERVICES: FEBRUARY 2023

MISCELLANEOUS MATERIALS & IRRIGATION SUPPLIES

SHIPPING FEES
519.83

23.07 FEHR & PEERS SAFETY ELEMENT ANALYSIS - PROFESSIONAL SERVICES: 1/28/2023-2/24/2023
3,352.25
3/30/2023
3/30/2023
3/30/2023
148399
148400
148401

FOLGERGRAPHICS
FORELAND PARTS INC.

FOSTER'S LANDING
RECREATION GUIDE - SPRING 2023 3,472.66
233.93VEHICLE AUTO PARTS
2022 QUARTER 1 - QUARTER 4 SUPPLEMENTAL

EMERGENCY RENT SUBSIDY PROGRAM (ERSP)
PAYMENT: IRINA TELESHEVA
1,466.16
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
148402
148403
148404
148405
148406
FREYER & LAURETA, INC.

GRAINGER
CIP705: EMERGENCY GENERATOR REPLACEMENT 3,255.00
340.87MISCELLANEOUS SUPPLIES - STREET PROGRAM
20 DELL OPTIPLEX COMPUTERSGRANITE DATA SOLUTIONS

GRANITE ROCK COMPANY

GREENTECH LANDSCAPE SERVICES
13,405.88
2,869.55
1,250.00

MISCELLANEOUS SUPPLIES - WATER PROGRAM

HIP AND WORKFORCE HOUSING LANDSCAPING - MARCH
2023
3/30/2023 148407 GRISELDA MADRIGAL LAGOON ROOM DEPOSIT REFUND 500.00

9.1 Warrant Register Report FY 2022-2023-Number 28 - March 30, 2023

95 Prepared Date 3/30/2023 City of Foster City, CA
Accounts Payable Check Register

Page 3 ends

Accounting Period 2023/9
Report Number 28
Check Date Check Number Vendor Name Description Check Amount 3/30/2023 148408 GROUP 4/ARCHITECTURE RESEARCH CIP678: RECREATION CENTER CONSTRUCTION 179,630.29

SUPPORT - PROFESSIONAL SERVICES - JANUARY AND
FEBRUARY 2023
3/30/2023
3/30/2023
148409
148410
HAZMAT DOC CIP693: ASBESTOS AND SAMPLING FOR ROOF

REPLACEMENT
911 & RADIO VOICE RECORDER ANNUAL MAINTENANCE:
4/1/2023-3/31/2024
4,250.00
3,567.27HIGHERGROUND, INC.
3/30/2023
3/30/2023
148411
148412

HIP HOUSING AFFORDABLE VENTURES INC

HOME DEPOT CREDIT SERVICES
HIP MANAGEMENT FEES: MARCH 2023 1,380.00
2,528.71MISCELLANEOUS MATERIAL & SUPPLIES - PARKS,

BUILDING, SEWER, STREETS, & WATER PROGRAMS

EARLY RELOCATION ASSISTANCE PROGRAM (ERAP) &

EMERGENCY RENT SUBSIDY PROGRAM (ERSP)
SERVICES: FEBRUARY 2023
3/30/2023 148413 HOUSING INDUSTRY FOUNDATION 1,465.35
3/30/2023
3/30/2023
148414
148415
IEDA LABOR RELATION SERVICES: MARCH 2023 3,044.20
4,098.37INFOSEND INC. ONLINE UTILITY BILLING AND MAILINGS FOR 2023

BUSINESS LICENSE
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
148416
148417
148418
148419
148420
148421
148422
148423
148424
148425
148426
148427
148428
IRIS POSTIGO LAGOON ROOM DEPOSIT REFUND 500.00
500.00JAIMILA CRUZ LAGOON ROOM DEPOSIT REFUND

ENCROACHMENT DEPOSIT REFUND

LAGOON ROOM DEPOSIT REFUND
POST TRAINING: JOYCE UNGA
JEAN ANN SEAGO 802.00
JOY SHMUELI 500.00
JOYCE UNGA 24.00

JULIO CLEANING AND MAINTENANCE

KAISER FOUNDATION HEALTH PLAN

KAREN DYCKMAN
JANITORIAL SERVICES: MARCH 2023

OCCUPATIONAL HEALTH SERVICES

LAGOON ROOM DEPOSIT REFUND
COMPENSATION STUDY - FEBRUARY 2023

LAGOON ROOM DEPOSIT REFUND

LANDSCAPE MATERIALS - PARKS PROGRAM

LIGHTING SUPPLIES
25,840.25
1,357.00
500.00
KOFF & ASSOCIATES, INC.

LARRY ALBERT
6,971.25
500.00
LYNGSO GARDEN MATERIALS, INC.

METRO LIGHTING PRODUCTS

METROMOBILE COMMUNICATIONS
11,342.73
4,877.66
2,116.56MOTOR OFFICER EQUIPMENT

9.1 Warrant Register Report FY 2022-2023-Number 28 - March 30, 2023

96 Prepared Date 3/30/2023 City of Foster City, CA
Accounts Payable Check Register

Page 4 ends

Accounting Period 2023/9
Report Number 28
Check Date Check Number Vendor Name Description Check Amount 3/30/2023
3/30/2023
3/30/2023
148429
148430
148431

MI CONVEYANCE SOLUTIONS MISCELLANEOUS SUPPLIES - SEWER PROGRAM VISION REIMBURSEMENT: MIMI LAM
2,422.43
200.00MIMI LAM
MISSION CLOUD SERVICES, INC CALOPPS SUPPORT - AMAZON WEB SERVICES:

FEBRUARY 2023
1,396.35
3/30/2023
3/30/2023
148432
148433

MISSION LINEN SUPPLY-UNIFORM
MOTOROLA SOLUTIONS INC.

LAUNDRY SERVICES 390.60
COMMAND CENTRAL COMMUNITY SUBSCRIPTION:
10/10/2022-10/9/2023
4,350.00
3/30/2023
3/30/2023
3/30/2023
148434
148435
148436
MUNICIPAL MAINTENANCE EQUIPMENT INC.

OFFICE DEPOT
MISCELLANEOUS SUPPLIES - SEWER PROGRAM 528.96
413.09OFFICE SUPPLIES
OTIS ELEVATOR COMPANY ELEVATOR MAINTENANCE SERVICES: JANUARY - MAY 3,000.60 2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
148437
148438
148439
148440
148441
148442
148443
148444
148445
148446
148447
148448
148449
148450
148451
148452

PACIFIC AUXILIARY FIRE CO

PACIFIC GAS & ELECTRIC COMPANY

PACIFIC NURSERIES
FIRE ALARM SERVICES & REPAIRS 1,316.00
116,299.15
2,594.73
263.78

ELECTRICITY AND GAS

PLANT MATERIALS

PACIFIC OFFICE AUTOMATION, INC

PARTNERS IN RECOGNITION

PENINSULA POWER WASH
PITNEY BOWES INC.

COPIER USAGE CHARGES

DOVE CORIAN FOR SPORTS WALL OF FAME

PRESSURE WASHING SERVICES
389.48
1,750.00
236.25POSTAGE METER RENTAL
PREFERRED ALLIANCE "DOT"COMPLIANCE EXPENSES - FEBRUARY 2023

REPAIR SERVICES - EMERGENCY VEHICLES

TOWEL/UNIFORM LAUNDRY SERVICES
DRINKING WATER - FEBRUARY 2023
LOBBYING SERVICES: FEBRUARY 2023

LAGOON ROOM DEPOSIT REFUND

CONCRETE PAD INSTALLATION AT SEA CLOUD PARK
WATER SERVICES: 02/10/2023-03/10/2023
254.70
PRIORITY 1 2,052.48
169.96PRUDENTIAL OVERALL SUPPLY

READYREFRESH BY NESTLE

RENNE PUBLIC LAW GROUP, LLP

RICARDO DIAZ
371.69
6,500.00
500.00
RIGHT ON CONSTRUCTION, INC.

SFPUC - WATER
2,800.00
493,877.93
468.29SAN MATEO LAWN MOWER SHOP MISCELLANEOUS SUPPLIES - VEHICLE AND PARKS

PROGRAM

9.1 Warrant Register Report FY 2022-2023-Number 28 - March 30, 2023

97 Prepared Date 3/30/2023 City of Foster City, CA
Accounts Payable Check Register

Page 5 ends

Accounting Period 2023/9
Report Number 28
Check Date Check Number Vendor Name Description Check Amount 3/30/2023 148453 SCHAAF & WHEELER CONSULTING CIP657: LEVEE PROTECTION PLAN AND IMPROVEMENT - DECEMBER 2022 AND JANUARY 2023
265,905.52
3/30/2023 148454 SERVICE PRESS INC. BUSINESS CARDS: KAITLYN SCRIBNER, MADDY KOVAL,

DUSTY LANDWEHR, AND SANYAM SACHDEVA

LAGOON ROOM DEPOSIT REFUND
126.12
3/30/2023
3/30/2023
148455
148456
SHARON VEDNAIGAM 500.00
SHIMMICK CONSTRUCTION COMPANY INC CIP657:LEVEE PROTECTION PLAN AND IMPROVEMENT - FEBRUARY 2023
903,403.27
3/30/2023
3/30/2023
3/30/2023
3/30/2023
148457
148458
148459
148460

STAPLES CREDIT PLAN
CALTRANS - DISTRICT 4

DEPARTMENT OF JUSTICE

SUMMERHILL HOMES
OFFICE SUPPLIES 32.85
200.00

96.00 CIP657: STORAGE RENTAL FEE: APRIL 2023

FINGERPRINTING SERVICES
PG&E REIMBURSEMENT: WORKFORCE HOUSING
8/10/2022-1/07/2023
1,629.84
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
3/30/2023
148461
148462
148463
148464
148465
148466
148467
148468
T.H.E. OFFICE CITY OFFICE SUPPLIES 667.95
2,849.52
2,405.43
350.00
T-MOBILE CELLULAR SERVICES - MARCH 2023

PROBE ASSEMBLYTEQUIPMENT(DBA) INTERWORLD HIGHWAY
THE EDCCO GROUP, INC.

THIRKETTLE CORPORATION

THOMAS SARSFIELD
REPAIR & TROUBLESHOOT - LIFT STATION #6

WATER METER PURCHASES
INSTRUCTOR FEE: TENNIS

AUTO PARTS
4,709.62
4,356.80
459.19TOWNE FORD SALES
URBAN PLANNING PARTNERS INC. FOSTER CITY HOUSING & SAFETY ELEMENT UPDATE, EA2021-0004 - PROFESSIONAL SERVICES: FEBRUARY
2023
31,244.79
3/30/2023
3/30/2023
3/30/2023
148469
148470
148471

VERITIV OPERATING COMPANY

VIRGIL BELEN
JANITORIAL SUPPLIES 524.51
500.00LAGOON ROOM DEPOSIT REFUND
LAGOON ROOM DEPOSIT REFUNDWENDELL FOX 500.00
2,356,895.53

9.1 Warrant Register Report FY 2022-2023-Number 28 - March 30, 2023

98 Prepared Date 3/30/2023 City of Foster City, CA
Accounts Payable Check Register

Page 6 ends

Accounting Period 2023/9
Report Number 28
Check Date Check Number Vendor Name Description Check Amount Submitted for Information:
____________________________________________
Edmund Suen, City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON MARCH 30, 2023

9.1 Warrant Register Report FY 2022-2023-Number 28 - March 30, 2023

99 Prepared Date 4/5/2023 City of Foster City, CA
Accounts Payable Check Register

Page 1 ends

Accounting Period 2023/10
Report Number 29
Check Date Check Number
148472
Vendor Name

STEVEN ARCHER
Description
LONGEVITY 03/16/2023-04/15/2023
Check Amount
4/5/2023 140.00
140.00
Submitted for Information:
____________________________________________
Edmund Suen, City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON APRIL 5, 2023

9.1 Warrant Register Report FY 2022-2023-Number 29 - April 5, 2023

100

Prepared Date 4/5/2023 City of Foster City, CA
Accounts Payable Check Register

Page 1 ends

Accounting Period 2023/10
Report Number 29A
ACH Date ACH Vendor Name Description Amount
4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/5/2023
4/5/2023
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
WILLIAM CLARK LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
LONGEVITY 03/16/2023-04/15/2023
210.00
200.00
200.00
275.00
140.00
210.00
350.00
350.00
345.00
140.00
210.00
350.00
350.00
350.00

BARBARA SCHUTZ

DAVID VILLANUEVA

MOSHE JOSHUA

GLENN WILSON

ERIC EGAN

DOUGLAS ESTILL

THOMAS LINARI

MONICA MEDRANO

JOSEPH PIERUCCI

BRIAN TIDWELL

MICHAEL TOWNS

CHARLES GOODWIN

KENNKETH LAMBRO
MOHAMMAD ASLAM 345.00
4,025.00
Submitted for Information:
____________________________________________
Edmund Suen, City Treasurer
ACH ON THIS REGISTER PROCESSED ON APRIL 5, 2023

9.1 Warrant Register Report FY 2022-2023-Number 29A - April 5, 2023

101

Foster City City CouncilApril 17, 2023

Foster City City Council
April 17, 2023