CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
SPECIAL MEETING OF JUNE 20, 2023
MINUTES
CALL TO ORDER OF CITY COUNCIL/EMID BOARD OF DIRECTORS
The Special Meeting of June 20, 2023 of the City Council of the City of Foster City, sitting as said Council and as ex officio the Board of Directors of the Estero Municipal Improvement District (EMID), was called to order at 6: 30 p.m. by Mayor/President Froomin.
This meeting was held as a hybrid meeting.
ROLL CALL
The Communications Director/City Clerk/District Secretary called the roll:
PRESENT: Councilmembers/ex officio Directors Sam Hindi, Stacy Jimenez, Art Kiesel, Patrick Sullivan, and Mayor/President Jon Froomin.
ABSENT: None.
STAFF PRESENT: Stefan Chatwin, City/District Manager; Mariam Sleiman, Deputy City Attorney; Derek Schweigart, Parks and Recreation Director ; Ray Towne, Interim Public Works Director ; Tracy Avelar, Police Chief; Edmund Suen, Finance Director; Sofia Mangalam, Community Development Director; Waqas Hassan, Assistant Finance Director; Rob Lasky, IT Manager; Mark Lee, Police Lieutenant; Frank Fanara, Parks Manager; Francine Magno, Senior Civil Engineer; Kevin Ortiz, Management Analyst ; Austin Walsh, Communications Manager; Greg Shimizu, Parks Maintenance Worker II ; Shuli Chen, Video Technician; and Priscilla Schaus, Communications Director/City Clerk/District Secretary.
SPECIAL PRESENTATIONS
PROCLAMATION RECOGNIZING AND OBSERVING JUNETEENTH.
Councilmember Hindi presented the proclamation recognizing and observing Juneteenth to Kathryn Haysbert, Kletra Newton, and Marie Davis , representing the San Mateo National Association for the Advancement of Colored People , and Alexis Lewis , representing the Foster City Association of Black Residents.
PROCLAMATION DECLARING JUNE 21, 2023 AS “ASK DAY.”
Councilmember Jimenez presented the proclamation declaring June 21, 2023 as “ASK Day” to Priya Ramachandra, representing the Brady Organization.
PROCLAMATION DECLARING THE WEEK OF JUNE 18-24, 2023 AS “NATIONAL MOSQUITO CONTROL AWARENESS WEEK.”
Vice Mayor Sullivan presented the proclamation declaring the week of June 18-24, 2023 as “National Mosquito Control Awareness Week” to Casey Stevenson and Paul Norton, representing the San Mateo County Mosquito and Vector Control District.
PROCLAMATION DECLAR ING THE MONTH OF JULY 2023 AS “PARKS AND RECREATION MONTH.”
Councilmember Kiesel presented the proclamation recognizing July 2023 as Parks and Recreation Month to Parks and Recreation Committee Chair Fred Baer and Parks Maintenance Worker II Greg Shimizu.
PUBLIC
Evan Adams addressed the Council via email and in person regarding the VB Golf Amendment to the Lease.
Michael Terner addressed the Council in person regarding the San Francisco Peninsula Tourism Marketing District.
CONSENT CALENDAR
Motion by Vice Mayor/Vice President Sullivan , seconded by Councilmember/Director Kiesel, and carried unanimously, 5-0-0, approving the following items on the City/District Consent Calendar:
City/EMID Consent Calendar
1. Minutes of City/EMID Special Meeting of May 22, 2023;
2. Minutes of City/EMID Regular Meeting of June 5, 2023;
3. City Resolution No. 2023-61, “A Resolution of the City Council of the City of Foster City Approving the Summary Vacation of a Portion of the Public Utility Easement Located on or About the Property Identified as 800 Lincoln Centre Drive (APN 094- 532-440) and Authorizing the Mayor to Execute an Amendment to the Grant of Utility Easement Agreement with Biomed Realty -Lincoln Centre LP and Finding This Activity Exempt Per CEQA Guidelines Section 15061(B)(3), the “Common Sense” Exemption;”
4. City Resolution No. 2023-62, “A Resolution of the City Council of the City of Foster City Authorizing the Mayor to Sign a School Crossing Guard Agreement with the San Mateo–Foster City School District for the 2023-2024 School Year;”
5. City Resolution No. 2023-63, “A Resolution of the City Council of the City of Foster City Authorizing the Award of a Sole Source Vendor Services Agreement to Samclar, Inc. for the Purchase and Installation of Office Furniture at City Hall for the Government Center Rehabilitation Project (CIP 301 -706) in the Amount of $91,314.38;”
6. City Resolution No. 2023-64, “A Resolution of the City Council of the City of Foster City Authorizing the Appropriation of $15,500.00 from the City’s General Fund to the Police Department’s Budget Account Number 001 -0610-421-4251 for FY 2022-2023 for Six Background Investigations;”
7. City Resolution No. 2023-65, “A Resolution of the City Council of the City of Foster City Approving the Overhire of the Senior Building Inspector Position;”
8. City Resolution No. 2023-66, “A Resolution of the City Council of the City of Foster City Adopting an Updated Investment Policy Dated June 20, 2023;”
9. EMID Resolution No. 3730, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Adopting an Updated Investment Policy Dated June 20, 2023;”
10. City Resolution No. 2023-67, “A Resolution of the City Council of the City of Foster City Approving Compensation Study Changes to the Management Compensation and Benefit Plan, Effective June 1, 2023 and the New Management Compensation and Benefit Plan, Effective July 1, 2023;”
11. EMID Resolution No. 3731, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Approving Compensation Study Changes to the Management Compensation and Benefit Plan, Effective June 1, 2023 and the New Management Compensation and Benefit Plan, Effective July 1, 2023;”
12. City Resolution No. 2023-68, “A Resolution of the City Council of the City of Foster City Approving Updated Job Classifications for Positions Under the Management Compensation and Benefit Plan: Accountant I, Accountant I I, Assistant Engineer, Assistant Finance Director, Assistant Planner, Associate Civil Engineer, Associate Planner, Chief Building Official, City Manager, Communications Director/City Clerk, Communications Manager, Community Development Director, Deputy City Clerk, Director of Public Works, Engineering Manager, Finance Director, Financial Services Manager, Human Resources Analyst, Human Resources Technician, Housing Coordinator, Information Technology Manager, Management Analyst, Parks and Recreation Director, Parks Maintenance Manager, Planning Manager, Police Captain, Police Chief, Police Lieutenant, Police Records Supervisor, Principal Management Analyst, Public Works Maintenance Manager, Public Works Maintenance Superintendent, Recreation Manager, Senior Civil Engineer, Senior Accountant, Senior Human Resources Analyst, Senior Management Analyst, Senior Planner, Sr. Systems Analyst, Technology Analyst I and II;”
13. EMID Resolution No. 3732, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Approving Updated Job Classifications fo r Positions Under the Management Compensation and Benefit Plan: Accountant I, Accountant II, Assistant Engineer, Assistant Finance Director, Assistant Planner, Associate Civil Engineer, Associate Planner, Chief Building Official, City Manager, Communications Director/City Clerk, Communications Manager, Community Development Director, Deputy City Clerk, Director of Public Works, Engineering Manager, Finance Director, Financial Services Manager, Huma n Resources Analyst, Human Resources Technician, Housing Coordinator, Information Technology Manager, Management Analyst, Parks and Recreation Director, Parks Maintenance Manager, Planning Manager, Police Captain, Police Chief, Police Lieutenant, Police Records Supervisor, Principal Management Analyst, Public Works Maintenance Manager, Public Works Maintenance Superintendent, Recreation Manager, Senior Civil Engineer, Senior Accountant, Senior Human Resources Analyst, Senior Management Analyst, Senior Planner, Sr. Systems Analyst, Technology Analyst I and II;”
14. City Resolution No. 2023-69, “A Resolution of the City Council of the City of Foster City Approving and Adopting the Updated Pay Plan for Fiscal Year 2022 -2023, Effective June 1, 2023 and the Pay Plan for Fiscal Year 2023-2024, Effective July 1, 2023;”
15. EMID Resolution No. 3733, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Approving and Adopting the Updated Pay Plan For Fiscal Year 2022-2023, Effective June 1, 2023, and the Pay Plan For Fiscal Year 2023-2024, Effective July 1, 2023;”
16. City Resolution No. 2023-70, “A Resolution of the City Council of the City of Foster City Approving the First Amendment to City Manager's Employment Agreement;”
17. EMID Resolution No. 3734, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Approving the First Amendment to City Manager's Employment Agreement;”
18. EMID Resolution No. 3735, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Rejecting the Lone Bid, and Authorizing an Increase to the Project Design Contingency by the Amount of $25,000 for the Lift Station 59 Effluent Line Improvements Project (CIP 455 -695) and Finding the Project Exempt Pursuant to CEQA Guidelines Section 15301(B) – Existing Facilities;” and
19. Approval of the Consideration of Letters in Support and Opposition of Various Legislation.
ITEMS REMOVED FROM CONSENT
AGREEMENT FOR THE CITY OF FOSTER CITY IT DIVISION TO PROVIDE
INFORMATION TECHNOLOGY SERVICES TO THE SAN MATEO CONSOLIDATED FIRE DEPARTMENT IN THE AMOUNT OF $41,844 FOR FY 2023 -2024. CITY RESOLUTION NO. 2023-71.
Without objecti on from the City Council, Mayor Froomin removed this item from the Consent Calendar at the request of Vice Mayor Sullivan.
Discussion ensued.
Motion by Vice Mayor Sullivan, seconded by Councilmember Hindi, and carried unanimously, 5 -0-0, adopting City Resolution No. 2023 -71, “ A Resolution of the City Council of the City of Foster City Authorizing the Execution of an Agreement for the City of Foster City IT Division to Provide Information Technology Services to the San Mateo Consolidated Fire Depar tment in the Amount of $41,844 for FY 2023 -2024 and Authorizing the City Manager to Execute the Agreement.”
CONTRACT AMENDMENT NO. 2 WITH TRIPEPI SMITH AND ASSOCIATES INC. IN THE AMOUNT NOT -TO-EXCEED $70,039.62 FOR STRATEGIC COMMUNICATIONS
AND OUTREACH SE RVICES FOR THE LEVEE PROTECTION PLANNING AND IMPROVEMENTS PROJECT (CIP 327-657). CITY RESOLUTION NO. 2023-72.
Without objection from the City Council, Mayor Froomin removed this item from the Consent Calendar at the request of Vice Mayor Sullivan.
Communications Director/City Clerk Schaus presented the staff report.
Discussion ensued.
Motion by Councilmember Hindi, seconded by Mayor Froomin, and carried unanimously, 5-0-0, adopting City Resolution No. 2023-72, “A Resolution of the City Council of the City of Foster City Authorizing Contract Amendment No. 2 With Tripepi Smith and Associates Inc. in the Amount Not -to-Exceed $70,039.62 for Strategic Communications and Outreach Services for the Levee Protection Planning and Improvements Project (CIP 327-657).”
GRANTING CONSENT TO THE CITY OF BURLINGAME TO FORM THE SAN FRANCISCO PENINSULA TOURISM MARKETING DISTRICT (SFPTMD).
Without objection from the City Council, Mayor Froomin requested to remove this item from the Consent Calendar.
Discussion ensued.
Motion by Vice Mayor Sullivan, and failed due to the lack of a second , to adopt “ A Resolution of the City Council of the City of Foster City, State of California, Granting Consent to the City of Burlingame to Form the San Francisco Peni nsula Tourism Marketing District (SFPTMD).”
NINTH AMENDMENT TO THE LEASE AGREEMENT BETWEEN V.B. GOLF LLC AND THE CITY OF FOSTER CITY/ESTERO MUNICIPAL IMPROVEMENT DISTRICT . CITY RESOLUTION NO. 2023-73. EMID RESOLUTION NO. 3736.
Without objection from the City Council, Mayor Froomin removed this item from the Consent Calendar at the request of Councilmember Hindi.
Discussion ensued.
Motion by Vice Mayor/Vice President Sullivan , seconded by Councilmember/Director Jimenez, and carried unanimously, 5 -0-0, adopting City Resolution No. 2023 -73, “ A Resolution of the City Council of the City of Foster City Approving a Ninth Amendment to the Lease Agreement Between V.B. Golf LLC and the City of Foster City/Estero Municipal Improvement District and Authorizing the Mayor to Execute the Ninth Amendment And Finding the Amendment to the Lease Not a Project and if a Project, is Exempt From the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15061(B)(3)” and EMID Resolution No. 3736, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Approving a Ninth Amendment to the Lease Agreement Between V.B. Golf LLC and the City of Foster City/Estero Municipal Improvement District and Authorizing the Mayor to Execute the Ninth Amendment And Finding the Amendment to the Lease Not a Project and if a Project, is Exempt From the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15061(B)(3).”
CONSIDERATION OF LETTERS IN SUPPORT AND OPPOSITION OF VARIOUS LEGISLATION. MINUTE ORDER NO. 1923.
Without objection from the City Council, Mayor Froomin requested to remove this item from the Consent Calendar.
Discussion ensued.
Motion by Councilmember Hindi, seconded by Councilmember Jimenez, and carried, 4- 1-0, Mayor Froomin voted “no,” adopting Minute Order No. 1923, to sign a letter in support of AB 1657 and letters in opposition of SB 389, AB 460, and AB 1337.
RESOLUTIONS FOR ADOPTION
APPROVAL OF RESOLUTIONS IN CONNECTION WITH GENERAL OBLIGATION
BOND SALE FOR THE LEVEE PROTECTION PLANNING AND IMPROVEMENTS PROJECT. CITY RESOLUTION NO. 2023-74. CITY RESOLUTION NO. 2023-75.
Mayor Froomin took this item out of agenda order.
Finance Director Suen presented the staff report.
Discussion ensued.
Motion by Vice Mayor Sullivan , seconded by Councilmember Hindi, and carried unanimously, 5 -0-0, adopting City Resolution No. 2023 -74, “ A Resolution of the City Council of The City of Foster City Providing for the Issuance of Its General Obligation Bonds, Series 2023 (Levee Protection Planning and Improvements Project) In the Principal Amount Not to Exceed $5,000,000.”
Motion by Councilmember Hindi , seconded by Councilmember Kiesel, and carried unanimously, 5 -0-0, adopting City Resolution No. 2023 -75, “ A Resolution of the City Council of the City of Foster City, California Establishing for Fiscal Year 2023 -24 the Property Tax Rate for G eneral Obligation Bonds, Including Certain Unsold General Obligation Bonds for Fiscal Year 2023-24.”
REPORTS
LEVEE IMPROVEMENTS PROJECT (CIP 327 -657) - MONTHLY GENERAL UPDATE CEQA: AN ENVIRONMENTAL IMPACT REPORT WAS PREPARED FOR THE LEVEE
PROTECTION PLANNING AND IMPROVEMENTS PROJECT (STATE
CLEARINGHOUSE NO. 2016012012). MINUTE ORDER NO. 1924.
Senior Civil Engineer Magno presented the staff report.
Discussion ensued.
Motion by Councilmember Kiesel , seconded by Councilmember Jimenez , and carried unanimously, 5-0-0, adopting Minute Order No. 1 924, to receive and accept the Levee Improvements Project (CIP 327-657) - Monthly General Update.
REPORT ON YOUTH SPORTS FIELD USER GROUP FEES AND CHARGES. MINUTE ORDER NO. 1925.
Parks and Recreation Director Schweigart presented the staff report.
Discussion ensued.
Motion by Mayor/President Froomin, seconded by Councilmember /Director Hindi, and carried unanimously, 5-0-0, adopting Minute Order No. 1 925, to receive and accept the report on youth sports field user group fees and charges.
RESOLUTIONS FOR ADOPTION
APPROVAL OF THE FISCAL YEAR 2023 -24 FINAL CITY/DISTRICT BUDGET . CITY RESOLUTION NO. 2023-76. EMID RESOLUTION NO. 3737.
Finance Director Suen presented the staff report.
Discussion ensued.
Motion by Vice Mayor /Vice President Sullivan, seconded by Councilmember /Director Kiesel, and carried unanimously, 5 -0-0, adopting City Resolution No. 2023 -76, “ A Resolution of the City Council of the City of Foster City Approving the Fiscal Year 2023 - 24 City Budget” and EMID Resolution No. 3737, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Approving the Fiscal Year 2023 -24 District Budget.”
CONTRACT AMENDMENT NO. 5 WITH SCHAAF & WHEELER CONSULTING CIVIL
ENGINEERS FOR PHASE III SERVICES FOR THE LEVEE PROTECTION PLANNING AND IMPROVEMENTS PROJECT (CIP 327-657). CITY RESOLUTION NO. 2023-77.
City Manager Chatwin presented the staff report.
Discussion ensued.
Motion by Vice Mayor Sullivan , seconded by Councilmember Kiesel, and carried unanimously, 5 -0-0, adopting City Resolution No. 2023 -77, “A Resolution of the City Council of the City of Foster City Authorizing the Mayor to Execute Contract Amendment No. Five (5) in the Amount of $388,000 With Schaaf & Wheeler Consulting Civil Engineers for Phase III Services for the Levee Protection Plann ing and Improvements Project (CIP 327-657) and Finding That This is Consistent With the Certified an Environmental Impact Report That Was Prepared for the Levee Protection Planning and Improvements Project (State Clearinghouse No. 2016012012).”
COMMUNICATIONS
CITY/DISTRICT WARRANT OF DEMANDS. NO ACTION TAKEN.
City/District Warrants of Demands were Processed and Issued on May 31, 2023 and June 5, 2023, and ACH were processed on June 5, 2023.
CITY/DISTRICT MANAGER REPORTS, COUNCIL/BOARD STATEMENTS AND
REQUESTS, AND COUNCIL LIAISON REPORTS
City/District Manager Chatwin thanked Deputy City Attorney Mariam Sleiman for being present at the council meeting in place of our City Attorneys. He also recognized City staff for all the work they have been doing.
Councilmember/Director Hindi stated he attended San Francisco Airport Community Roundtable board meeting on June 7 where they reviewed the FAA Noise Policy. On June 19, he attended the Juneteenth celebration held by the Foster City Association of Black Residents. On June 20, he attended a Noise 101 training for members of the San Francisco Airport Community Roundtable and the public.
Vice Mayor/Vice President Sullivan stated that he at tended the C ommunity and Legislative Networking Cocktail event on June 8 at the San Mateo County Fair. On June 6, he attended San Mateo Consolidated Fire Department Board of Directors meeting. On June 12, he attended the Joint Powers Authority Library Governing Board meeting where they discussed the budget , employment, and their mobile services . On June 15, h e attended the Planning Commission meeting and the San Francisco Peninsula Partner Mixer at the Filoli Historic House & Garden in Woodside.
Councilmember/Director Jimenez stated that she attended the City/County Association of Governments meeting on June 8 where the San Mateo Countywide Water Pollution Prevention Program presented on water pollution prevention. She encouraged the public to visit https://www.flowstobay.org/ for more information. On June 15, she attended the Commute.org board meeting. O n June 16, she attended the San Mateo -Foster City School District 2nd Annual Partners Luncheon where our Parks and Recreation Department and the Foster City Sister City Association received awards for their work in collaborating with the School District. She also congratulated all the 2023 graduates for their accomplishments.
Councilmember/Director Kiesel stated that he attended the Parks and Recreation Committee meeting on June 6 and attended a presentation on playground safety by our Parks and Recreation staff.
Mayor/President Froomin thanked Deputy City Attorney Mariam Sleiman for being present at the council meeting. He acknowledged the antisemitic graffiti on the Peninsula Sinai Congregation Temple in Foster City and stated it’s important to speak out against hate in the community. On June 16, he attended the San Mateo-Foster City School District 2nd Annual Partners Luncheon. On June 19, he made opening remarks at the Juneteenth event with the Foster City Association of Black Residents . He also noted the Foster City 4th of July celebration is a time for the community to come together and looks forward to the event.
Councilmember/Director Hindi requested a proclamation for the City of Foster City standing united against hate recognize that Foster City does not tolerate any kinds of hate in the community.
ADJOURNMENT
Hearing no objection from the City Council/EMID Board, Mayor/President Froomin adjourned the meeting. Meeting adjourned at 9:09 p.m.