CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
REGULAR MEETING OF OCTOBER 16, 2023
MINUTES
CALL TO ORDER OF CITY COUNCIL/EMID BOARD OF DIRECTORS
The Regular Meeting of October 16, 2023 of the City Council of the City of Foster City, sitting as said Council and as ex officio the Board of Directors of the Estero Municipal Improvement District (EMID), was called to order at 6: 30 p.m. by Vice Mayor/Vice President Sullivan.
This meeting was held as a hybrid meeting.
ROLL CALL
The Communications Director/City Clerk/Recording Secretary called the roll:
PRESENT: Councilmembers/ex officio Directors Sam Hindi, Stacy Jimenez, Art Kiesel, Patrick Sullivan, and Mayor/President Jon Froomin.
ABSENT: None.
STAFF PRESENT: Stefan Chatwin , City/District Manager ; Benjamin Stock , City Attorney/District Legal Counsel; Marlene Subhashini, Assistant City Manager; Edmund Suen , Finance Director; Diane Pitman,
Administrative Services Director; Derek Schweigart, Parks and Recreation Director; Sofia Mangalam, Community Development Director; Andrew Brozyna, Public Works Director; Martin Ticas , Police Captain ; Rob Lasky, IT Manager; Frank Fanara, Parks Manager; Francine Magno , Senior Civil Engineer ; Katherine Mendoza, Deputy City Clerk; Shuli Chen, Video Technician ; and Communications Director/City Clerk, Priscilla Schaus.
SPECIAL PRESENTATIONS
PRESENTATION FROM SAN MATEO COUNTY LIBRARIES ON FISCAL YEAR 2022 - 2023 ANNUAL REPORT
Julie Finklang, Foster City Library Branch Manager representing San Mateo County Libraries, presented the San Mateo County Libraries Fiscal Year 2022 -2023 Annual Report.
PUBLIC
The following people addressed the City Council via email:
1. Evan Adams regarding Zoom-bombing and Council meeting recordings; and
2. Marrah Curry regarding the September 18 Council meeting.
Jon Froomin and Sam Hindi addressed the City Council in person regarding current world issues.
CONSENT CALENDAR
Motion by Mayor/President Froomin, seconded by Councilmember/Director Hindi, and carried unanimously, 5-0-0, approving the following items on the City/District Consent Calendar:
City/EMID Consent Calendar
1. Minutes of City/EMID Regular Meeting of October 2, 2023;
2. City Resolution No. 2023-97, “A Resolution of the City Council of the City of Foster City Approving an Agreement with Elite Power Washing Company for Park System Routine Pressure Washing Services in an Amount Not to Exceed $35,000 Per Year for a Tota l of $105,000 Over a Three -Year Period from November 1, 2023 through June 30, 2026 with Optional Extensions through June 30, 2028;” and
3. City Resolution No. 2023-98, “A Resolution of the City Council of the City of Foster City Authorizing the Execution of a Sole Source Professional Services Agreement with Verde Design, Inc. in the Amount of $49,800 to Provide Professional Design Services, Bidding Support, and Construction Support for CIP 301 -712 Edgewater Park Softball and Soccer Synthetic Resu rfacing (2023 -2024); and Finding the Approval Exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines 15061(b)(3) and 15301(c) – Existing Facilities.”
ITEM PULLED FROM CONSENT
AGREEMENT WITH HINDERLITER DE LLAMAS & ASSOCIATES (HDL) IN AN AMOUNT NOT TO EXCEED $33,900 TO PROVIDE BUSINESS LICENSE TAX
ADMINISTRATION SERVICES AND APPROVE A SUPPLEMENTAL BUDGET APPROPRIATION OF $33,900 IN THE GENERAL FUND’S FINANCIAL SERVICES DEPARTMENT, ACCOUNT NUMBER 001 -1140-415-4251. CITY RESOLUTION NO. 2023-99.
Without objection from the City Council, Vice Mayor Sullivan removed this item from the Consent Calendar at the request of Mayor Froomin.
Finance Director Suen presented the staff report.
Discussion ensued.
Motion by Mayor Froomin, seconded by Councilmember Kiesel, and carried unanimously, 5-0-0, adopting City Resolution No. 2023-99, “A Resolution of the City Council of the City of Foster City Authorizing the City Manager or His Designee to Execute an Agreement With Hinderliter De Llamas & Associates (HdL) In An Amount Not To Exceed $33,900 To Provide Business License Tax Administration Services And Approve A Supplemental Budget Appropriation Of $33,900 In The General Fund’s Financial Services Department, Account Number 001-1140-415-4251.”
NEW BUSINESS
AUTHORIZE A ONE-TIME FUNDING CONTRIBUTION IN THE AMOUNT OF $10,000
TO THE CORA SPEAK UP CAMPAIGN, AND AUTHORIZE AN APPROPRIATION IN AN AMOUNT NOT -TO-EXCEED $10,000 TO THE COMMUNITY BENEFITS PROGRAM FUND, ACCOUNT NO. 005 -0110-413-4251, TO FUND THE CONTRIBUTION . CITY RESOLUTION NO. 2023-100.
Police Captain Ticas presented the staff report.
Pheobe Venkat addressed the City Council in person.
Discussion ensued.
Motion by Councilmember Hindi, seconded by Mayor Froomin, and carried unanimously, 5-0-0, adopting City Resolution No. 2023 -100, “A Resolution of the City Council of the City of Foster City Authorizing a One-Time Funding Contribution in the Amount of $10,000 to the CORA Speak Up Campaign, and Authorizing an Appropriation in an Amount Not - to-Exceed $10,000 to the Community Benefits Program Fund, Account No. 005 -0110- 413-4251, to Fund the Contribution.”
REPORTS
LEVEE IMPROVEMENTS PROJECT (CIP 327 -657) – GENERAL UPDATE – AUGUST AND SEPTEMBER 2023. MINUTE ORDER NO. 1943.
Senior Civil Engineer Magno presented the staff report.
Discussion ensued.
Motion by Mayor Froomin, seconded by Councilmember Jimenez , and carried unanimously, 5-0-0, adopting Minute Order No. 1943, receiving and accepting the Levee Improvements Project (CIP 327-657) – General Update – August and September 2023.
PRELIMINARY REPORT ON POTENTIAL BUSINESS LICENSE TAX ORDINANCE AMENDMENT AND NOVEMBER 2024 GENERAL ELECTION BALLOT MEASURE .
MINUTE ORDER NO. 1944.
Assistant City Manager Subhashini presented the staff report.
Discussion ensued.
Motion by Councilmember Hindi, seconded by Mayor Froomin, and carried unanimously, 5-0-0, adopting Minute Order No. 1944, to receive and accept the Preliminary Report on Potential Business License Tax Ordi nance Amendment and November 2024 General Election Ballot Measure, and provide policy direction to (1) R eissue the Request for Proposals (RFP) for BLT consulting services if responses received exceed the City Manager purchasing policy authority of $50,000; and (2) directing staff to continue efforts regarding placing a BLT ballot measure on the November 2024 General Election.
COMMUNICATIONS
CITY/DISTRICT WARRANT OF DEMANDS. NO ACTION TAKEN.
City/District Warrants of Demands were Processed and Issued on September 28, 2023 and October 5, 2023, and ACH were processed on October 5, 2023.
CITY/DISTRICT MANAGER REPORTS, COUNCIL/BOARD STATEMENTS AND
REQUESTS, AND COUNCIL LIAISON REPORTS
City/District Manager Chatwin announced that Diane Pitman started as the Administrative Services Director on October 16. Staff thanked Council for their support on the many projects that have been occurring such as the Levee Improvements Project and the Recreation Center Rebuild Project.
Councilmember/Director Kiesel stated that he met with Parks and Recreation Director Schweigart after the recent storm that had resulted in fallen trees. He received a report at the Parks and Recreation Advisory Committee meeting that they had an arborist tag trees that have potential in causing damage.
Councilmember/Director Jimenez welcomed Administrative Services Director Pitman.
Councilmember/Director Hindi stated that on October 12 he attended the City/County Association of Governments (C/CAG) board meeting, where they received updates on the San Mateo 101 Express Lanes and discussed the Community Transportation Benefits Program that provides financial assistance to qualifying individuals . On October 4, he attended the SFO Airport/ Community Roundtable meeting. On October 11, he attended the Citizens Sustainability Advisory Committee (CSAC) meeting. He also w elcomed Administrative Services Director Pitman.
Mayor/President Froomin thanked staff for removing fallen trees that had been damaging the roadway and for responding to pre-meeting questions. He welcomed Administrative Services Director Pitman. He also thanked staff for their responsiveness to community requests for work. He stated he f ilmed another edition of Mayoral Minute that has been released. On October 11, he attended the San Mateo Consolidated Fire Board meeting.
On October 12, he met with participants in the recreational ceramics program to hear their input on the Recreation Center Rebuild Project . He t hanked Councilmember /Director Hindi for joining him in participating in their joint public comment.
Vice Mayor/Vice President Sullivan thanked the Council for their cooperation in working together. He w elcomed Administrative Services Director Pitman. On October 5, he attended the Planning Commission meeting. On Oct 7 , he attended the San Mateo Consolidated Fire Department Open House.
ADJOURNMENT
Hearing no objection from the City Council/EMID Board, Vice Mayor/Vice President Sullivan adjourned the meeting. Meeting adjourned at 8:20 p.m.