City of Foster City Parks and RecreationUtility Box Art Program Pilot Program InformationPurpose of the Pilot Program Enter into a Utility Box Art Pilot Program for the purpose of achieving the stated goals of the program, as well as assessing the long-term feasibility of the program if continued beyond the pilot stage. Included in the pilot assessment would be goal achievement, fiscal sustainability, impacts on staff, community response, and efficiency of overall program process. Pilot Program Utility Box Locations and InformationProposed utility box locations, subject to City Council approval:oPort Royal Ave. @ Edgewater Blvd. (north end) – 2 boxes (standard & service pedestal)To Be Painted oE. Hillsdale Blvd. @ Gull Ave. – 2 boxes (standard and service pedestal) To Be Painted
oMetro Center Blvd. @ Edgewater Blvd. – 2 standard boxesTo Be Vinyl Wrapped o Foster City Blvd. @ Polynesia Dr. – 2 boxes (standard and service pedestal) To Be Vinyl Wrapped Considerations when selecting the proposed locations include: Included utility boxes are spread throughout the city for optimal exposure The locations of the utility boxes identified for painting were selected based on the following: o The locations are not in high vehicular traffic areas as compared to the additional two utility box locations. Lesser risk may be involved by vehicular traffic during extended site work. o The impacts of an artist impeding pedestrian traffic along a sidewalk may be more reasonable when compared to the impacts in the alternate locations. Painting will require an artist to be on-scene to complete the work for long periods of time; pedestrians may need to walk around the artist and work materials. The locations of the utility boxes identified for vinyl wrapping were selected based on the following: o The locations are in high vehicular traffic areas as compared to the additional two utility box locations. A fabricator can apply a vinyl wrap to a utility box in approximately 1-2 hours as compared to a painter spending far more time on-scene to complete the work. Decreasing time spent on-scene to apply the art decreases risk from vehicular traffic.
oA fabricator will impede pedestrian traffic along applicable sidewalks for far less time than an artist painting a utility box. The utility boxes selected for vinyl wrapping are in high vehicular traffic areas where limiting the need for pedestrians to walk around the work area is preferred. Application of Artwork It is proposed that artists paint their artwork at two utility box locations and the additional two utility box locations have artists’ artwork applied using a vinyl wrap. The purpose of incorporating examples of each application method is to understand the following:The visual results of each method. Colors, textures, and levels of detail may vary between the application methodsThe overall required process for each method. From the selection of utility boxes to be included in the program, through the completion of the projects, every aspect of the program will be assessed Fiscal impacts of each methodLevels of interest and participation from local artists. Providing opportunity for artists to participate using either method of applying their artwork may increase the pool ofinterested artists as compared to offering only one method. Overall interest and participation specific to each application method will be assessed Community response to each application method Fiscal Considerations City expenditures include set stipend amounts for the artist. For vinyl wrapped utility boxes, the City will also pay a fabricator for the production and installation of the vinyl wrap. The City may also factor Staff compensation into program considerations. Taken into consideration when setting the proposed artist stipends were the materials and labor necessary to complete the work. Also considered were the stipends being paid by other Bay Area cities/towns; the proposed stipend amounts are similar to other Bay Area programs.Proposed Artist Stipends Paint o $500 per standard utility boxo $300 per service pedestal box (only completed in addition to standard utility box) Vinyl Wrap o $300 per standard utility boxo $100 per service pedestal box (only completed in addition to standard utility box) Vinyl Wrap VendorsThree vinyl wrap vendors were contacted for quotes. Two venders are located in the Sacramento area and the third vendor is located in San Jose. The two Sacramento area vendors began the quote process, but decided they would not be willing to travel to Foster City to complete the work. The San Jose based vendor, Signs Unlimited, quoted a cost of $2,776.25 per standard sized utility box. Actual cost may differ based on the size and shape of the utility box. This vendor completes every stage of the installation process, including measuring, surface preparation, printing, and the application of the vinyl wrap. No additional vendors were located in the area. Staff Review CommitteeTo bring relevant City and community knowledge to the committee, the Staff Review Committee will consist of City Staff selected from the Parks and Recreation, Public Works, and Police departments. Committee members will be selected by their Department Heads and approved by the Parks and Recreation Director. All committee members will commit to serve through the duration of one full process(application review through final recommendation to City Council for all approved utility boxes). New committee members will be selected for each new process; however, committee members will be authorized to apply for future Staff Review Committee appointments after having already served. S members will contribute the following: achieve the goals too controversial without Reliability and commitment to serve through the established term requirements of the program. electronically into a City folder Sub to City Council.
Pilot Program Process Call for Local Artists – A public notice will be released announcing the pilot program to the community. The community will be provided with all information needed to submit their artwork for consideration Application Process – Interested artists will submit their artwork for consideration. All required steps in the application process will be clearly provided in the Call for Local Artists document Artist Selection Process – Process and selection criteria is detailed in the Call for Local Artists document. Selection process: oReview of the application package by the Staff Review Committee with input from the Parks and Recreation Citizens Advisory CommitteeoStaff Review Committee recommendation to the City Council Ad Hoc Beatification Sub Committeeo Final review and approval by the City Council Selected artists will sign all required waivers and agreements Artists will attend an orientation meeting Paint – Artists painting their artwork will begin work and have their mural completed by the date indicated in the Agreement Vinyl Wrap – Artists submitting artwork to be transferred onto a vinyl wrap will submit their work to the selected vendor with all specifications provided in the Call for Local Artists document being met. The vendor will print and complete the artwork application process by the date indicated in the Agreement (artist not responsible for vendor delays) All completed work will be inspected by the Staff Review Committee. Artist stipends will be paid upon Committee approval of the work. City Council will be informed of the completed work City will apply an anti-graffiti clear coat to all approved artworkAn assessment of the pilot program will be completed by City Council, with input from City Staff, involved committees, and community members to determine if the Utility Box Art Program should be adopted as a permanent program City of Foster City Parks and RecreationUtility Box Art ProgramPILOT PROGRAM Call for Local Artists SAMPLE The City of Foster City and the Foster City Parks and Recreation Department are seeking artists to showcase their artwork by painting or vinyl wrapping utility boxes located throughout Foster City as part of a pilot utility box art program. The goals of the project are to enhance the beauty and vibrancy of Foster City, deter unsightly graffiti on utility boxes, and bring art to unexpected places. Four utility boxes have been selected to be adorned with artwork as part of the pilot program. Two sets of utility boxes will be painted by the selected artists and two sets will have artists’ artwork transferred to vinyl wrap and applied to the utility boxes. All aspects of the pilot program will be assessed by the City to determine if the program will be adopted as a permanent program. The application and design templates are available from the Foster City Parks and Recreation Department(https://www.fostercity.org/parksrec). The information is also available in the Community section of the City’s website (www.fostercity.org) and at Foster City City Hall, 650 Foster City Blvd., during office hours. Applications will not be accepted after the deadline of _____________, 20?? at 5:00 p.m. Please read this “Call for Local Artists” in its entirety before completing the application.EligibilityWhile all adults and youth are invited to apply for this program, priority will be given to artists that live, work, or attend school in Foster City. Artists may enlist assistants or art instructors to help them complete the project. All entries must be an original design and artwork of the entrant must be suitable for viewing by people of all ages and backgrounds.
Utility Box Locations and InformationUtility Box Locations:oPort Royal Ave. @ Edgewater Blvd. (north end) – 2 boxes (standard and service pedestal)To Be PaintedoE. Hillsdale Blvd. @ Gull Ave. – 2 boxes (standard and service pedestal)To Be PaintedoMetro Center Blvd. @ Edgewater Blvd. – 2 standard boxesTo Be Vinyl WrappedoFoster City Blvd. @ Polynesia Dr. – 2 boxes (standard and service pedestal) To Be Vinyl Wrapped
Paint The selected utility boxes may vary in size, are typically gray or green, and may require several sequential applications of paint to complete the project. Artist is responsible for providing all supplies and labor needed to complete the project, including sanding, priming, and painting with acrylics. Vinyl WrapWith artwork selected for use in the program, a fabricator hired by the City will transfer artist designs to a vinyl wrap and apply them to designated utility boxes. Submitted artwork must meet the specific technical requirements detailed in the application package.Paint & Vinyl WrapThe City of Foster City is responsible for applying a finish of anti-graffiti clear coat to all completed work. The utility boxes selected to be included in the project will be at the City’s discretion. Artwork Information The proposed utility box art must be completed using acrylic paint or a vinyl wrap and must cover all sides and the top of the box. The art cannot restrict any vents or airflow through the boxes. City maintenance crews must be able to fully access the components inside the boxes at all times. The art should enliven the area, transform the street, and reflect the neighborhood or area where the utility box is located. The art should be visible from a distance; therefore, artists may choose to utilize bold colors and designs, unless designed to blend in with a backdrop. Artists may submit more than one concept for the same location. The installation of the work must be completed between _______, 20?? and _______, 20??, but cannot begin until the design has been approved and all applicable liability and contract documents are completed. Artists under the age of 18 must also have a parent or guardian sign all forms. For painted utility boxes, additional insurance may be required from artists who will be driving to the site or are performing this installation as part of their business. Entries that use a copyrighted or trademarked image will not be accepted. In addition, no portion(s) of the art may be plagiarized, stolen, or copied from any other source. Entries must not defame or invade the rights of any person(s), living or dead. The art may include the name of the artists or sponsor (no larger than 3” x 5” located in bottommost portion of any side of the box). The artwork is a long-term installation and will become the property of the City of Foster City. Included will be a waiver of all Artists rights under Visual Artists Rights Act, 17 U.S.C §§106A and 113(d) ("VARA"), the California Art Preservation Act, Cal. Civil Code §§ 987 and 989 ("CAPA").
Application Package Each of the following items must be submitted for a fully completed application:A conceptual COLOR rendering, using a provided template, showing the planned artwork for all sides and the top of the utility box. Submissions may be hand drawn or computer generated. Please note that utility boxes may differ in size, so this is purely a concept rendering An Artist Statement, approximately one page in length, that describes the artist’s interest in applying their artwork to a utility box, any previous experience with public art projects, and how the artist believes the art will enrich the areaA résumé that does not exceed four pages. Any relevant artist experience should be included, such as exhibition history and past projects, and experience with cooperative and community-based projects. Students may submit a letter of recommendation from an art teacher in lieu of a résuméExamples of previous work, including a brief descriptionAll visuals including utility box designs and examples of previous work must meet the online format specifications required for uploading:o File type: JPG o Dimensions: minimum 1920 pixels on the longest side o Resolution: 300 dpi Vinyl wrap submissions are to be submitted with the following specifications met: o Color mode to be in CMYK o All fonts converted to curve or flatten o Images to be embedded in file o File in PDF o EPS format o 300 dpi or greater o Vector image While the City will have the final determination, an artist can request a specific utility box location from previously approved utility boxes Artist Selection ProcessThe selection process will consist of:1. Review of the application package by the Staff Review Committee2. Staff Review Committee recommendation to the City Council Ad Hoc Beatification Sub Committee3. Final review and approval by the City Council Selection Criteria Artist’s experience and ability to complete the project within a provided time frame Creativity and originality of the proposed artwork Adherence to the goal of adding beauty and vibrancy to Foster City Artwork that relates to the utility box location Artwork that emphasizes the City’s unique characteristics, history, cultural demographics, or key activities unique to the community
If You Are Selected to Add Your Artwork to a Utility BoxSelected artists and all assistants must attend an orientation meeting that will be scheduled tentatively the week of _____________. All artists must sign a City of Foster City Liability Release Waiver and complete the Agreement before beginning work on selected utility boxes. There may also be additional insurance requirements for artists who will be driving to the job site, and for artists who will perform this installation as part of their business. The installation of the work must be completed by __________. Upon the Staff Review Committee’s approval of the completed work, the City of Foster City will pay Artist a stipend in the following amounts:oPaint - $500 per standard utility box. If Artist work includes an accompanying service pedestalbox, Artist will be paid an additional stipend of $300.00. oVinyl Wrap - $300 per standard utility box. If Artist work includes an accompanying service pedestal box, Artist will be paid an additional stipend of $100.00. Artist must notify the designated City representative when the project is completed. Questions? Please contact Parks and Recreation at (650) 286-3380 or email [email protected].
City of Foster City Parks and RecreationUtility Box Art Program ARTIST AGREEMENT SAMPLE
The City of Foster City (“City”) and the undersigned (“Artist”) agree to the following terms and conditions for Artist’s participation in the Utility Box Art Program (“Program”) by painting a mural (“Artwork”) on a utility box. Painting the ArtworkThe mural may only be painted on a utility box selected by City and only after Artist receives written authorization from City to paint the selected box. The mural must conform to the artwork submitted for consideration, including color, composition, and text. The mural must be in acrylic paint and cover all sides and the top of the box. The mural cannot restrict any vents or airflow through the boxes. City maintenance crews must always be able to fully access the components inside the box. Artist is responsible for providing all labor and supplies (“Work”) to complete the Artwork, including sanding, priming, and painting. Site preparation and installation of the Artwork must be completed within 90 days of the City’s approval for work to begin. The mural may include Artist’s name (no larger than 3” x 5”) on the bottommost portion of one side. Artist Stipend Artist will receive the full stipend amount upon completion of the agreed upon work and following review and approval of the work by the Staff Review Committee. The stipend for a standard utility box is $500; an additional stipend of $300 will be paid if a service pedestal box is included in the project. Original WorkArtist represents that the Artwork is original and is solely the product of Artist’s own creative efforts and does not infringe any patent, copyright, trademark, trade name, or other proprietary right of any person or entity. Artist’s Waiver of Moral Rights Artist waives all claims against City of Foster City arising under the federal Visual Artists Rights Act (17 U.S.C. §§106A and 113(d)), the California Art Preservation Act (Cal. Civil Code §§987 et seq.), and any other local, state, federal or international laws that convey rights of the same nature as those conveyed under 17 U.S.C. §106A, Cal. Civil Code §§987 et seq., or any other type of moral right protecting the integrity of works of art. Maintenance; Removal City is not required to maintain the Artwork and is not liable to Artist for damage or vandalism of the Artwork however caused. City may determine to allow the Artwork to deteriorate if deemed appropriate by City. If the Artwork suffers damage or deterioration, City may in its sole discretion remove the Artwork from display, replace any portion of the Artwork or translate any component into new media, ARTIST’S AGREEMENT Page 2 of 3
or maintain the Artwork on display despite its damaged or deteriorated condition. City may alter or remove the Artwork in whole or in part in City’s sole judgment at any time without notice to Artist. Assignment of Copyright and Title; Authorization for City’s Use of Artwork Artist assigns to the City of Foster City all rights, title, and interest, including copyright, in and to the Artwork. By this assignment, Artist irrevocably grants the City of Foster City the unconditional right to use, reproduce, copy, sell, exhibit, publish, or distribute, in whole or in part, in any medium now or later developed, photographs and other two- or three-dimensional reproductions of the Artwork for informational, educational, promotional, public relations, advertising, tourism, art, commercial, or non-arge to City and without payment to Artist of any compensation, fee, royalty, or damages (now or later). PublicityArtist grants the City of Foster City permission to use without compensation Artist’s name, likeness, and biographical information, in connection with the display or reproduction and distribution of the Artwork including all advertising and promotional materials regarding the City.Waiver of ClaimsIn exchange for City’s permitting Artist to participate in the Utility Box Art Program, Artist waives any right of recovery against City (including its officers, agents, and employees) for any injury or damage to Artist including without limitation bodily injury, personal injury (i.e., libel, slander, defamation of character), and injury to property rights, arising out of Artist’s participating in the Utility Box ArtProgram. IndemnificationArtist agrees to indemnify, defend, and hold harmless City and its officers, agents and employees from all costs, claims and liabilities related to or arising from performing the Work, including without limitation, costs, claims and liabilities asserting any sort of injury or damage including bodily injury, defamation, misappropriation of name or likeness, property damage, and infringement of property right, except to the extent such loss is the result of the active negligence or willful misconduct of City. Liability of City City’s payment obligations under this Agreement shall be limited to the stipend amounts provided for in this agreement. Notwithstanding any other provision of this Agreement, in no event is City liable to Artist (regardless of whether any claim is based on contract or tort) for any special, consequential, indirect, or incidental damages (including, but not limited to, lost profits) arising out of or in connection with this Agreement or the Work performed in connection with this Agreement.No Employment Relationship Artist is at all times to be an independent contractor and is wholly responsible for the manner in which Artist performs the Work. Artist is liable for the acts and omissions of itself, its employees and its agents. Nothing in this Agreement shall be construed as creating an employment or agency relationship between City and Artist. Any terms in this Agreement referring to direction from City shall be construed as providing for direction as to policy and the result of Artist’s work only, and not as to the means by which such a result is obtained. Binding on Others; California Law This Agreement is binding upon Artist’s heirs, successors, licensees, agents, and assigns, and is governed by the laws of the State of California.
ARTIST’S AGREEMENT Page 3 of 3
Entire Agreement; Modification This Agreement represents the entire and integrated agreement between City and Artist, and replaces all other negotiations, understandings, promises, and agreements, either oral or written. This Agreement may only be modified in writing and signed by the City’s authorized representative and Artist. Artist(signature) (print name) (date) Parent/Guardian (if artist is a minor, parent signature is also required) (signature) (print name) (signature) (print name) (date) (date) City of Foster City Parks and RecreationUtility Box Art Program Vendor Quotes Signs Unlimited:Based in San Jose, this vendor has completed utility box vinyl wraps for the cities of Fremont, San Bruno, San Jose, and the Town of Los Gatos. The Town of Los Gatos recently hired this vendor to wrap 30 utility boxes; the Town employee overseeing the art program for Los Gatos spoke highly of this vendor. 1 utility box = $2,776.25Includes all measuring / surface preparation / vinyl wrap printing and applicationActual cost may vary based on utility box size and shapeSunco Protective Films: This vendor is located in the Sacramento area and is not willing to travel to Foster City.Pro Wraps:This vendor is located in the Sacramento area and is not willing to travel to Foster City.Additional vendors offering this service to the Foster City area were unable to be located.
City of Foster City Utility Box Art Program Utility Box Specifications Sample Only -
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ATTACHMENT A City of Foster City Parks and Recreation Utility Box Art Program Utility Box Locations Included photos are examples and not actual Foster City utility boxes Box# LOCATION PHOTO 1 E. Hillsdale at Edgewater, Proposed, Stipend: $500 2 E. 3rd at Marsh Dr., Completed, Standard & service pedestal boxes Stipend: $800 ($500 + $300)
ATTACHMENT A 3 FCB at Metro Center, In Progress, Stipend: $500 4 FCB at E. Hillsdale, Completed, Stipend: $500 5 6 7 8
City of Foster CityParks and RecreationUtility Box Art Program Design Template Sample This is a typical utility box diagram representing all sides and the top. Please use it to sketch or digitally attach the images as it would be painted, or vinyl wrapped. Unique colors and bold graphics work well, along with bright images that can be seen from a distance, unless designed to blend in with a backdrop. Detailed color images of each side and the top must be submitted on 8.5” x 11” paper.Actual utility boxes vary in size, shape, and have various vents, seams, doors, and handles. Be prepared to adjust artwork to fit a unique utility box.
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