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3 DATE: May 20, 2024
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM: Andrew Brozyna, Public Works Director
Justin Lai, Senior Civil Engineer
Amy Zhou, Assistant Engineer
DEPARTMENT: Public Works
SUBJECT: APPROVE THE REISSUANCE OF PLANS AND
SPECIFICATIONS AND AUTHORIZE THE CALL FOR BIDS FOR
CIP 301-716 STREET REHABILITATION AND PARK PATHWAY
RESTORATION PROJECT (2023-2024)
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution approving the reissuance of the plans and specifications and authorizing the call for bids for CIP 301- 716 Street Rehabilitation and Park Pathway Restoration Project (2023-2024).
EXECUTIVE SUMMARY
Zero (0) bids for the construction of CIP 301-716 Street Rehabilitation Project and Park Pathway Restoration Project (2023-2024) were received at the bid opening on May 9, 2024 at 2:00 PM. Staff recommends modifying the scope of work for CIP 301-716 to remove the asphalt work in the park based on contractor feedback and to remove the work adjacent to Beach Park Elementary School in recognition of the delay to the project schedule, and then reissuing the plans and specifications and rebidding the project.
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3 The revised scope of work for CIP 301-716 consists of Street Rehabilitation & Pavement Maintenance
•Edgewater Boulevard, south of Beach Park Boulevard to Baffin Street •Bid Alternate 1: East Third Avenue, east of Foster City Boulevard to Bayside Towers •Bid Alternate 2: East Third Avenue, west of Foster City Boulevard to City limit Additional Roadway Improvements
•Rehabilitation of the pavers and bituminous layer at E. Hillsdale Boulevard and Center Park Lane intersection.
•Yield sign installation at Rectangular Rapid Flashing Beacon (RRFB) crosswalks on Beach Park Blvd, along the levee.
Approximately $2,033,379 is available for construction and inspection services for the proposed scope. Construction is anticipated to take approximately four (4) months with an anticipated start in August.
BACKGROUND
At the April 15, 2024, meeting, the City Council adopted Resolution No. 2024-26 approving the plans and specifications for CIP 301-716 and authorized the call for bids.
On May 9, 2024, the bid opening was held and zero (0) bids were received.
The scope of work originally bid as part of CIP 301-716 consisted of the following:
Street Rehabilitation & Pavement Maintenance
•Edgewater Boulevard, south of Beach Park Boulevard to Baffin Street (digouts, grind and overlays, and slurry seal).
•Bid Alternate 1: East Third Avenue, east of Foster City Boulevard to Bayside Towers (grind and overlays and slurry seal).
•Bid Alternate 2: East Third Avenue, west of Foster City Boulevard to City limit.
All locations identified above included striping and signage improvements, utility adjustments if necessary, and retrofitting of existing non-compliant curb ramps in conformance with the Americans with Disabilities Act (ADA). Work included in Bid Alternates 1 and 2 would have been included if the bid results were favorable and within budget.
Additional Roadway Improvements
•Rehabilitation of the pavers and bituminous layer at E. Hillsdale Boulevard and Center Park Lane intersection.
•Grading adjustments along Shell Boulevard at the northern driveway to Beach Park Elementary School.
•Yield sign installation at Rectangular Rapid Flashing Beacon (RRFB) crosswalks on Beach Park Blvd, along the levee.
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3 Park Pathway Restorations (Asphalt replacement and base repair) •Sea Cloud Park – northern and central pathway
•Boothbay Park – west-side pathway
•Gull Park – Widgeon St. entry pathway
Park Entrance Restoration (Asphalt replacement of concrete entrances) •Sunfish Park – Sea Horse Court entrance
•Turnstone Park – Loon Court entrance
•Marlin Park – Flying Fish Street entrance
ANALYSIS
Staff contacted several slurry and paving contractors to obtain input on the lack of bids for the project. The two main reasons provided for the lack of bids were that competing projects from other cities had higher profit margins and that the scope of work for the project was too broad – encompassing too many disciplines and locations. With that knowledge, staff has modified the plans to make the project more competitive in the market. The major changes include:
•Remove the Park Pathway Restoration and Park Entrance Restoration from the scope since different contractors specialize in this type of work. Staff will consider bidding park pathway improvements separately in 2024-2025. •Remove the driveway grading adjustments in front of Beach Park Elementary school since the project timeline can no longer accommodate the School District’s summer break timeline (June 12 - August 13). Staff will reschedule this work to the 2024-2025 Street Rehabilitation and Park Pathway Restoration Project.
Revised plans and specifications for CIP 301-716 are ready for bid. A hard copy of the plans and specifications is available for view in City Hall.
The updated scope for CIP 301-716 retains the street rehabilitation and pavement maintenance work at Edgewater Boulevard, paver and bituminous layer repair at the E.
Hillsdale Boulevard and Center Park Lane intersection, and yield sign installation at RRFB crosswalks on Beach Park Boulevard. Street rehabilitation for E. Third Avenue remains as Bid Alternates 1 & 2 and will be completed if bids are favorable and within budget. Striping and signage improvements, utility, and the retrofitting of existing non- compliant curb ramps in conformance with ADA will still be included with the street rehabilitation work. Once awarded, construction will take approximately four (4) months to complete.
Staff recommends the City Council approve the revised project plans and specifications with the modified scope and authorize staff to readvertise the project for new bids. If the recommendations are approved, the anticipated project schedule is as follows:
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3 Approval of Revised Plans and
Specifications & Authorization to Re-Bid
May 20, 2024
Bid Opening June 13, 2024
Award of Contract July 01, 2024
Contract Execution and Construction July 2024 – November 2024
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Categorically Exempt pursuant to CEQA Guidelines Section 15061(b)(3) and 15301(c) – Existing Facilities
FISCAL IMPACT
Funding for CIP 301-716 is available in the Capital Improvement Fund, utilizing Measure A ($1,500,000), City CIP ($300,000), and Transportation Impact Fees ($678,247.48) for a total project budget of $2,478,247.48. $144,868 has been encumbered for design of the project and $300,000 will be reserved for the park pathway and entrance restoration, to be bid and completed with the park pathway restoration project (2024-2025).
Approximately $2,033,379 is available for construction and inspection services for the proposed scope. Based on the Engineer’s Estimate, adequate funding is available for construction of the project, inclusive of bid alternates 1 and 2.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:
Attachment 1 – Resolution