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6 DATE: June 3, 2024
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM: Derek Schweigart, Parks and Recreation Director
Frank Fanara, Parks Manager
Tiffany Oren, Recreation Manager
DEPARTMENT: Parks and Recreation
SUBJECT: APPROVE STREET CLOSURES FOR FOSTER CITY SUMMER DAYS - AUGUST 15-19, 2024
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution approving street closures from August 15-19, 2024, for the annual Foster City Birthday Celebration, Summer Days, at Leo J. Ryan Memorial Park. The street closures include portions of:
Shell Boulevard, Balclutha Drive between the round-about and Shell Boulevard, the exit onto Shell Boulevard from the south service road of the Peninsula Jewish Community Center (PJCC) Campus; and Civic Center Drive.
EXECUTIVE SUMMARY
The Foster City Parks and Recreation Department will use Leo J. Ryan Memorial Park, William Walker Recreation Center, and the Senior Wing parking lot for Foster City Summer Days from 8:00 AM on Thursday, August 15, 2024, until 10:00 PM on Monday, August 19, 2024. Associated street closures will occur from 9:00 AM on Thursday, August 15, 2024, until 5:00 AM on Monday, August 19, 2024, for the event include:
•Shell Boulevard to be closed to through traffic between East Hillsdale Boulevard and South Service Road
•Balclutha Drive to be closed to through traffic between the round-about and Shell Boulevard
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6 •Shell Boulevard exit off the far South Service Road on the PJCC campus to be closed.
•The exit off Civic Center Drive onto Shell Boulevard, just west of the round-about on the PJCC campus to Shell Boulevard to be closed.
In addition, the Recreation Center south parking lot will close Tuesday, August 13 at 8:00 AM for placement of the carnival rides.
Signage will be placed on A-frames to draw attention to the parking lot and street closures. City staff will announce the street closure in the City's monthly e-newsletter, City Calendar, as well as include details in the Foster City Islander. Information on the event and street and parking lot closures will be posted and distributed through the Recreation Center, Senior Wing, and in classes and activities that generally take place at these locations. The City has also shared this plan with the PJCC and Wornick Jewish Day School as it can impact their patrons.
BACKGROUND
On May 14, 2018, the City Council directed staff to create a new, revenue-generating large special event managed by City staff. City Council direction was to develop an event that would have a local/community focus with a Citywide celebratory appeal and would be self-sustaining or revenue positive. On February 22, 2022, the City Council authorized the addition of Summer Days as an on-going annual community event.
Summer Days is a multi-day event, that will incorporate the elements of a traditional community carnival with a modern twist. Event features include food trucks, handmade craft vendors, local community organizations and businesses, beer and wine, entertainment, carnival rides, a car show, and the Rubber Ducky Races. 2024 Summer Days Activity Schedule:
Carnival (Recreation Center Parking Lot & Shell Boulevard) Friday, August 16 - 5:00 PM-10:30 PM
Saturday, August 17 - 11:00 AM-11:00 PM
Sunday, August 18 - 11:00 AM-7:00 PM
Craft Vendors (Meadow and Along Shell Boulevard)
Saturday, August 17 - 11:00 AM-6:00 PM
Sunday, August 18 - 11:00 AM-5:00 PM
Food and Beverage (Shell Boulevard & Senior Wing Parking Lot) Saturday, August 17 - 11:00 AM-8:00 PM
Sunday, August 18 - 11:00 AM-5:00 PM
Entertainment (Meadow & Amphitheatre Stages)
Friday, August 16 – 6:00 PM-8:00 PM
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6 Saturday, August 17 - 11:00 AM-8:00 PM
Sunday, August 18 - 10:00 AM-2:00 PM (Rubber Ducky Races scheduled from 10:00am-12:00pm.)
ANALYSIS
The street festival concept encompasses a significant portion of Leo J. Ryan Memorial Park, as well as the Recreation Center. The proposed layout for 2024 includes and anticipates the following:
•Shell Boulevard (between East Hillsdale Boulevard and Bounty Drive) closed to through traffic from 9:00 AM on Thursday, August 15 until 5:00 AM on Monday, August 19
•Balclutha Drive (between the round-about on the PJCC campus and Shell Boulevard) closed to through traffic from 9:00 AM on Thursday, August 15 until 5:00 AM on Monday, August 19
•Shell Boulevard exit from South Service Road of the PJCC campus will be closed from 9:00 AM on Thursday, August 15 until 5:00 AM on Monday, August 19 •Shell Boulevard exit from Civic Center Drive will be closed from 9:00 AM on Thursday, August 15 until 5:00 AM on Monday, August 19
•Security guards at barricades around the clock during the weekend, thus reducing the hours of reserve police officers
•A wide walkway for attendees to move through the venue, therefore increasing public safety
•Emergency access routes within the layout of the event •Use of Recreation Center, Senior Wing, and surrounding park •Parkside Towers parking structure and City Hall parking lot will be used to provide public parking
•Vendor parking will be at 999 East Hillsdale Boulevard (Wells Fargo Bank parking lot)
•The Recreation Center parking lot will be closed at 8:00 AM on Tuesday, August 13 through 10:00 PM on Monday, August 19 for setup, public usage, and breakdown of the carnival rides
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6 •The Senior Wing parking lot will be closed at 8:00 AM on Thursday, August 15 through 12:00 PM on Monday, August 19 for setup, festival access, and cleanup The street festival concept will allow participants to move from one side of Shell Boulevard to the other, while enjoying a wide variety of vendors and avoiding congestion. This plan will also allow the festival to utilize the entire Recreation Center and Amphitheater for entertainment, stage productions, youth activities, exhibits, and carnival.
Trash and recycling bins will be placed in the southeast corner of the Community Center/Library parking lot. Vendors will be on Shell Boulevard from East Hillsdale Boulevard to Foster Square Lane; Senior Center parking lot; Gazebo; along the grass area closest to the lagoon and back area of the Recreation Center. Accessible parking will be in front of Parkside Towers and in the Library and Community Center lot.
The Foster City Police Department has reviewed the proposal for the event and recommends the closure of these streets to ensure the safety of those attending the event. Temporary no parking/tow away signs and traffic cones would be placed to ensure traffic control.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Not Applicable
FISCAL IMPACT
Preparing for the street closure requires staff time from the Parks Division, however, the tasks are completed and included as part of the maintenance team’s regular daily responsibilities leading up to the event.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Public Safety and Social Equity
ATTACHMENTS:
Attachment 1 - Resolution
Attachment 2 - Summer Days Event Map