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RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL
IMPROVEMENT DISTRICT REVISING THE BOARD POLICY FOR REQUESTING TO PLACE ITEMS ON A FUTURE AGENDA AND RESCINDING CITY RESOLUTION NO. 2023-21
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
WHEREAS, the purpose of the Policy for Requesting to Add Items to a Future Agenda is to establish a formal process for Board Members of the Estero Municipal Improvement District (“EMID”) to request items to a future agenda and to provide clarity and transparency into requests by individual Board Members that result in the use of staff time; and
WHEREAS, the Policy for Requesting to Add Items to a Future Agenda applies to all Board Members equally and allows the full Board of EMID to determine how to use limited EMID resources; and
WHEREAS, on March 6, 2024, City staff received a Request to Place Item on Future Agenda Form from EMID President Sullivan requesting that a new policy be established on agendizing an item for EMID Board meetings; and WHEREAS, on March 18, 2024, the EMID Board considered the request and directed staff to prepare a staff report for further EMID Board consideration and/or action at a future EMID Board meeting; and
WHEREAS, on April 15, 2024, the EMID Board discussed potential revisions to the Policy for Requesting to Add Items to a Future Agenda to simplify the process. At the conclusion of that discussion, a majority of the Board Members directed staff to revise that Policy.
WHEREAS, the approval of the revisions to the Policy for Requesting to Add Items to a Future Agenda is not subject to review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA Guidelines (Title 14 California Code of Regulations §§ 15000, et seq.), because it does not involve any commitment to a specific project which could result in a potentially significant physical impact on the environment; and, constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Estero Municipal Improvement District that it does hereby adopt the revised Policy for Requesting to Add Items to a Future Agenda as follows:
1) If a Board Member would like to add an item to a future agenda, they will first 2 2
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discuss it with the City/District Manager;
2) After a discussion with the City/District Manager, the Board Member will state their request during the Board Statements and Requests portion of a regular meeting; 3) If at least one other Board Member supports agendizing the item, direction will be given to the City/District Manager to place the item on a future agenda; and 4) If the item fails to gain approval from at least one other Board Member in addition to the requesting Board Member, the item may not be brought back to the Board for at least six (6) months, unless additional information is provided.
BE IT FURTHER RESOLVED, that City Resolution No. 2023-21 and its attachments are hereby rescinded in their entirety.
PASSED AND ADOPTED as a resolution of the Board of Directors of the Estero Municipal Improvement District at the Regular Meeting held on the 17th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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PATRICK SULLIVAN, PRESIDENT
ATTEST:
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PRISCILLA SCHAUS, DISTRICT SECRETARY