6 9
5 DATE: July 15, 2024
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM: Andrew Brozyna, Public Works Director
Justin Lai, Senior Civil Engineer
DEPARTMENT: Public Works
SUBJECT: STREET REHABILITATION PROJECT FY21/22 AND PARK PATHWAY RESTORATION PROJECT FY21/22 (CIP 301-
703/301-702) - NOTICE OF COMPLETION
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution accepting the work performed by VSS International, Inc. (VSS) for the construction of the Street Rehabilitation Project FY21/22 and Park Pathway Restoration Project FY21/22 (CIP 301-703/301-702) and directing the City Clerk to file the Notice of Completion.
EXECUTIVE SUMMARY
CIP 301-703/301-702 consisted of street rehabilitation and pavement maintenance on various streets in Neighborhoods No. 1 and No. 9, along with park pathway repaving.
Work included the installation of new curb ramps in conformance with the Americans with Disabilities Act (ADA), signage, striping, and utility adjustments. The work has been completed in conformance with the contract documents by VSS.
The project has been completed within budget and unused funds will be returned to the appropriate originating fund balances. It is recommended that the City Council accept the work and direct the City Clerk to file the Notice of Completion (NOC).
6 9
5 BACKGROUND
At its meeting on February 21, 2023, the City Council adopted Resolution No. 2023-19 approving the plans and specifications for CIP 301-703 and CIP 301-702 and authorized the call for bids.
City Resolution No. 2023-30 adopted on April 3, 2023, approved the execution of a construction contract with VSS International, Inc. in the amount of $ 1,604,000 for CIP 301-703/301-702 and established a project contingency of $161,000. Along with the construction contract, CSG Consultants (CSG) was awarded a contract for $112,000 with a contingency amount of $17,000. CSG assisted with inspection services, submittal review, material testing, and construction support throughout the project.
Construction began in June 2023 and was substantially completed in October 2023.
Day-to-day construction management and inspection services were performed by in- house staff and CSG. The contractor has completed all punch list items of work.
ANALYSIS
The scope of work consisted of street rehabilitation (grind and overlay) and pavement maintenance (slurry) on various streets in Neighborhoods No. 1 and No. 9. Work included the installation of new curb ramps in conformance with ADA, signage, striping, and utility adjustments if necessary. Along with the street rehabilitation work, park pathway restoration was performed at the following parks:
•Constitution Drive Pathways
•Arcturus Park
•Turnstone Park
•Erckenbrack Park
•Shad Park
During the project one (1) contract change order was issued, totaling $137,937.19.
Contract Change Order #1 (CCO#1) addressed additional pavement repairs that were caused by root damage and the age of the roadways. A number of bid item quantities also increased to address faded pavement markings, striping and signage that were discovered during the construction phase. On May 17, 2024, VSS performed corrective work to address tire tracks along Comet Drive and Balclutha Drive. Vehicles drove on the new slurry before it was fully cured, and the contractor was responsible for repairing this at no additional cost to the City. This repair was the last item on the punch list resulting in a completed project.
Given that VSS has completed its work in conformance with the contract documents, it is recommended that the City Council accept the work and direct the City Clerk to file the NOC.
6 9
5 CALIFORNIA ENVIRONMENTAL QUALITY ACT
Categorically Exempt pursuant to CEQA Guidelines Section 15061(b)(3) and 15301(c) – Existing Facilities
FISCAL IMPACT
The following is the project expenditure summary:
Project Budget
CIP 301-703/301-702 $3,500,000.00
Construction Contract Expenses
Contract Agreement with VSS International, Inc. $ 1,604,000.00 CCO #1 – Extra Work & Quantities Adjustment Change Order $ 137,937.19 Total Construction Contract $ 1,741,937.19
Total Construction Contract Expensed (includes quantity corrections) $ 1,715,876.23
Other Project Related Expenses
Consultant/Designer – CSG Consultants
Advertisement/Miscellaneous Expenses (includes City
Furnished Poles)
$ 122,200.00
$ 9,770.17
Total Other Project Related Expenses $ 131,970.17
Total Project Expenses to date $ 1,847,846.40
Project Budget Balance $ 1,652,153.60
The contract work has been completed and the NOC can now be filed. Tonight’s action will establish the official date of completion of the work performed by VSS, formalizing the City’s acceptance of the contract work and allowing final payment to the contractor to be made. The project budget balance (unused funds) will be returned to the respective originating funds. Below are the original funding sources:
•$2,310,000 – Fund #102 – Measure “A”
•$290,000 – Fund #103 – Gas Tax
6 9
5 •$100,000 – Fund #105 – Measure “M”
•$500,000 – Fund #136 – Measure “W”
The unused funds will help fund future projects including this year’s pavement rehabilitation project.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:
Attachment 1 – Resolution
Attachment 2 – Notice of Completion