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5 DATE: August 19, 2024
TO: Mayor and Members of the City Council President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, City/District Manager
FROM: Department Heads
SUBJECT: CARRYOVER OF VARIOUS UNSPENT FISCAL YEAR 2023-24
BUDGET LINE ITEMS AS SUPPLEMENTAL APPROPRIATIONS
TO THE FISCAL YEAR 2024-25 BUDGET
RECOMMENDATION
It is recommended that the City Council/EMID Board of Directors (City Council) approve the attached resolutions authorizing the carryover of various unspent Fiscal Year 2023- 24 budget line items as supplemental appropriations to the Fiscal Year 2024-25 City/EMID budget.
EXECUTIVE SUMMARY
Due to various circumstances and conditions, City staff was unable to complete various FY 2023-24 tasks and projects, and/or such work plan items needed to be extended into FY 2024-25. This resulted in unspent FY 2023-24 budget appropriations associated with these work plan items that City staff is now requesting to be carried over to FY 2024-25 (as enumerated in Exhibit A) so that they may be completed in the current fiscal year.
BACKGROUND AND ANALYSIS
The City Council adopts an annual budget each fiscal year with each City Department receiving financial resources necessary to administer and execute their respective work plans. In FY 2023-24, staff was unable to start or complete various projects due to numerous factors including supply chain delays, ordering delays, project initiation
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5 delays, project continuation and extensions, staff turnover, and staff vacancies. Since unspent operating budgets lapse at the end of each fiscal year, the Administrative Services Department, Community Development Department, City Clerk Department, Parks and Recreation Department, Police Department, and Public Works Department are requesting carryovers of their various unspent FY 2023-24 budget line items to FY 2024-25 so that their associated work plans may be completed this fiscal year. A summary of the carryovers is as follows with additional details provided in the Exhibit A attachment:
The City Manager recommends City Council’s approval of these budget carryover requests.
California Environmental Quality Act
Fund Description Fund # Summary Total Requesting DeptGeneral Fund 001 Field Turf synthetic surface agreement 6,650$ Parks and RecreationFM3- Conducting Public Opinion Research on a potential 2024 Business License Tax Ballot Measure. 20,200$ Community DevelopmentGrassrootsLab-Public Information and Education Services for Business License Tax. 7,000$ Community DevelopmentHDL-Business License Tax consulting services. 15,000$ Community DevelopmentID360 Consulting fees to develop and adopt local Energy Reach Codes 33,007$ Community DevelopmentPark Supervisor truck 40,000$ Parks and RecreationPurchase of new PD gym equipment 5,409$ Admin ServicesVehicles were unavailable from Ford 75,000$ Police DepartmentWildlife Innovations Canadian Goose Control 64,266$ Parks and Recreation001 Total 266,532$ Sustainable Foster City 012 CAP Implementation 111,138$ Community Development012 Total 111,138$ CalOpps Fund 114 Calopps Drupal Upgrade 250,000$ Admin Services114 Total 250,000$ LMIHAF-Housing Successor Fund 122 Repairs/relocation for existing units 833 & 835 Comet. 17,500$ Community Development122 Total 17,500$ Cont. & Demo. Recycling Fund 129 Green Events - To support public facing waste reduction programs 3,000$ Public Works129 Total 3,000$ Workforce Housing Fund 139 EV Charger for Workforce Housing 16,047$ Community Development139 Total 16,047$ Water Enterprise Fund 401 Water Tank Inspections 34,150$ Public WorksVac Con Truck - ordered June 2024; requires 12 month build-up. 639,525$ Public Works401 Total 673,675$ Equipment Replacement Fund 502 Less Lethal Weapons (DefTec) 13,000$ Police DepartmentTactical Assault Vest 2,400$ Police DepartmentFCTV upgrades 34,827$ City Clerk502 Total 50,227$ Communication & Info. Svcs. Fund 504 Backup System Replacement 60,000$ Admin ServicesIT Strategic Plan Consultant 6,056$ Admin ServicesMulti-factor authentication key fobs 7,500$ Admin ServicesPD Scheduling software 75,000$ Admin ServicesPhone System Replacement 275,000$ Admin ServicesVMWare/Nutanix Server Replacement 75,000$ Admin ServicesPatrol Car Modems - hardware purchased; working on getting installed. 13,013$ Admin Services504 Total 511,569$ Grand Total 1,899,688$ 3 8
5 Not Applicable
FISCAL IMPACT
The proposed carryover of the various unspent FY 2023-24 budgets amount to a total FY 2024-25 supplemental appropriation of $1,899,688. Of this total carryover amount, $266,532 is for the General Fund and $673,675 is for the Water Enterprise Fund. The details are enumerated in Exhibit A as attachments to the City and EMID resolutions.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Staff Empowerment and Operational Excellence
ATTACHMENTS:
Attachment 1 – City Resolution
Attachment 1a – Exhibit A
Attachment 2 – EMID Resolution
Attachment 2a – Exhibit A