2 7
2 1
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY AUTHORIZING THE AWARD OF AN AGREEMENT TO THERMAL MECHANICAL INC.
IN THE AMOUNT OF $28,277 ANNUALLY FOR CITYWIDE HEATING, VENTILATION
AND AIR CONDITIONING (HVAC) SYSTEM PROGRAMMED MAINTENANCE AND SYSTEM REPAIR FROM JANUARY 1, 2025, THROUGH DECEMBER 31, 2027, WITH THE OPTION TO EXTEND THROUGH DECEMBER 31, 2029 AND AUTHORIZING
TIME AND MATERIALS RATES FOR UNFORSEEN REPAIRS , NOT TO EXCEED $60,000, OR ANY FUTURE LIMIT THAT MAY BE ADOPTED BY CITY COUNCIL, FOR EACH SINGLE REPAIR FOR AN AMOUNT NOT TO EXCEED $150,000 ANNUALLY;
AND FINDING THAT THIS ACTION IS NOT SUBJECT TO REVIEW UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15301(CLASS 1-EXISTING FACILITIES)
CITY OF FOSTER CITY
WHEREAS, the City of Foster City contracts for the service and maintenance of the Heating, Ventilation, and Air Conditioning (HVAC) equipment at its facilities; and WHEREAS, the City’s agreement for HVAC programmed maintenance and small- scale repairs to existing equipment will expire on December 31, 2024; and WHEREAS, at its meeting on August 19, 2024, City Council authorized the issuance of a Request for Proposal, inclusive of both programmed maintenance and system repairs to existing equipment in order to identify an HVAC maintenance contractor that will provide the City with the services needed at the best value; and WHEREAS, Thermal Mechanical Inc. submitted the lowest responsible and responsive cost proposal and has demonstrated its ability to perform the work in previous contracts with the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby:
1. Authorize the Mayor to sign and execute an agreement with Thermal Mechanical Inc. from January 1, 2025 through December 31, 2027, with the option to extend through December 31, 2029, in the amount of $28,277 per year for programmed maintenance and establishing time and materials rates for unforeseen repairs not to exceed $150,000 in total and not to exceed $60,000, or the currently adopted purchasing policy limit, per task order for single repairs under this agreement, annually; and
2 7
2 1
2. Find approval of agreement categorically exempt from review under the California Environmental Quality Act pursuant to CEQA Guidelines section 15301 (c) (Class 1-Existing Facilities).
PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 4th day of November 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
PATRICK SULLIVAN, MAYOR
ATTEST:
PRISCILLA SCHAUS, CITY CLERK