TASK ORDER NO. BKF-2025-01
TO MASTER CIVIL ENGINEERING SERVICES AGREEMENT
This Task Order No. BKF-2025-01 ("Task Order") is made and entered into by and between the City of Foster City/Estero Municipal Improvement District (“City/District”) and BKF Engineers ("Consultant").
RECITAL
A. City/District and Consultant entered into an agreement entitled Master Civil Engineering Services Agreement ("Agreement"), by which the Consultant agreed to perform professional Civil Engineering services and related services in accordance with Task Orders issued by the City.
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all items and conditions set forth in the Agreement.
2. SCOPE OFT ASK ORDER. Consultant shall perform the services described in Exhibit "A," attached hereto and incorporated herein by reference, in accordance with the terms and conditions of the Agreement.
3. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement, in an amount not to exceed $55,604 (including all hourly billings as well as reimbursable costs.
4. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Consultant and the City.
IN WITNESS WHEREOF, the City/District and Consultant do hereby agree to the full performance of the terms set forth herein.
City of Foster City/
Estero Municipal Improvement District Consultant
_____________________________ _________________________ By: Stacy Jimenez By: Sravan Paladugu
Title: President Title: Principal
Date: _________________________ Date: _____________________
SERVICES TO BE PROVIDED, PAYMENTS, PROJECTS, AND SCHEDULE,
PROFESSIONAL ON-CALL CIVIL ENGINEERING SERVICES
This is an Exhibit attached to and made a part of and incorporated by reference to the Agreement dated July 18, 2022, by and between BKF Engineers, hereinafter referred to as "CONSULTANT" and the City of Foster City/Estero Municipal Improvement District, hereinafter referred to as " CITY/DISTRICT" providing for professional services.
DESCRIPTION OF PROJECT
See attached proposal.
BKF ENGINEERS
255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 BKF No. P20211454-10
December 17, 2024
Laura Galli, P.E.
Engineering Manager
City of Foster City
610 Foster City Boulevard, Foster City, CA 94404
Transmitted Via Email: [email protected]
S
ubject: Shell Bridge Sanitary Sewer Force Main (CIP 710) Feasibility Study
Dear Laura:
B
KF Engineers welcomes the opportunity to submit this proposal to evaluate repair or replacement options for the existing 16-inch sanitary sewer force main on Shell Boulevard between Bounty Drive and Catamaran Street. To arrive at the estimated effort required by our office for this project, we have provided our understanding of the project and outlined a proposed scope of services, assumptions, and associated fee.
I. P
ROJECT UNDERSTANDIN G
The 16-inch force main was originally constructed in the 1960’s and is a critical facility which delivers over 500,000 gallons of sewage (approximately one-third of the wastewater generated in the City) daily to the San Mateo Wastewater Treatment Plant. The force main is attached to the Shell Boulevard bridge crossing the lagoon.
During a routine maintenance inspection, a small crack was identified on the top side of the force main. Express Plumbing, Inc. (EPS) was hired to perform a temporary emergency repair. While prepping the pipe to install a full circle repair clamp to stop the leak, the crack deteriorated further creating a 12-inch diameter hole on the top side of the pipe. The repairs were completed in February 2021 and included the in-house replacement of the air release valve located on the force main at the high point on the bridge. The localized failure of the pipe and air release valve is attributed to the corrosive environment of wastewater and repeated exposure to hydrogen sulfide gas.
District engaged BKF to perform condition assessment of the 16-inch force main to determine the overall condition of the force main and the remaining useful life. The condition assessment found other areas of force main interior to be severely corroded and concluded that the recent failure observed by the City was not an isolated event and rehabilitation is required to extend useful life.
As part of this study, City would like to investigate feasibility of rehabilitating existing force main to extend the service life and associated cost.
II. SC
OPE OF SERVICES
The Scope of Services is limited to evaluating the feasibility and constructability of the rehabilitating existing pipe u
sing pipe lining
TASK 1: P ROJECT MANAGEMENT
This task includes project monitoring and administration, attendance in project meetings, project coordination, d
efining and tracking tasks, preparation of progress schedules and quality assurance/quality control (QA/QC) activities.
EXHIBIT A
December 17, 2024
•
Project Management – BKF will provide general project management and sub-consultant oversight, prepare a detailed schedule and updates showing planned milestones and deliverables to be achieved for completion of the project. BKF will also track the budget and issue monthly invoices. • Progress Meetings – We will schedule regular project development meetings over the phone to discuss the status of the project, upcoming efforts, issues and other relevant information. BKF plans on scheduling/ attending up to two (2) virtual meetings to discuss progress and design issues constraints. We assumed up to 1-hour for each meeting.
• QA/QC – BKF will perform QA/QC checks for each submittal in accordance with BKF’s Quality Manual prior to submitting to the City or any other agency.
Deliverables: Schedule Updates, Invoices, and, Email of Meeting Min utes and Action Items TASK 2: P IPE REHABILITATION
As part of this task, BKF will consult potential contractors to evaluate means and methods for pipe rehabilitation a
lternatives including staging areas, equipment access, entry/exit for pipe liner, duration of work, bypass setup, etc.
We will walk the site with up to two potential contractors.
We will keep you appraised of contractor assessment to ensure that we meet the goals and objects of the City. We will prepare a 2-page memorandum to summary findings.
Deliverables: Technical Memorandum ( PDF files)
TASK 3: S TRUCTURAL EVALUATION
If rehabilitation is found to be a feasible option after consulting with contractors under Task 2, BKF will notify City a
nd seek authorization to proceed with structural evaluation as part of this task.
The existing force main is hung from the bridge overhang with U-hanger saddle brackets with no lateral seismic sway support hardware. At abutments, the force main makes multiple 90 degrees turns to connect the bridge pipe segment to the underground segment. There are no expansion-deflection fittings to the suspended portion of the force main to accommodate potential bridge movement. A structural evaluation of existing support system is required to evaluate the feasibility of rehabilitating force main at its current location.
Our sub-consultant, Cornerstone Structural Engineering Group (CSEG), will perform site reconnaissance to investigate the pipe, support system, connections, fittings, and other site constraints. During the visit, CSEG will generally identify typical and readily visible structural support elements that may require rehabilitation or replacement including existing hangers and pipe supports and their connections into the existing bridge, thrust block supports, and concrete block-outs at the pier caps. It is anticipated that these observations will be only performed from the existing pedestrian walkway adjacent to the existing pipe, which will limit our ability to view all aspects of the pipeline.
Following completion of field observations, CSEG will prepare a structural assessment memorandum that documents site observations, general structural condition of the pipe supports, potential structural deficiencies that were identified during our site visit, and potential structural conditional issues that may lead to future deterioration or damage of the facility during an earthquake, constraints, risks to existing features, and constructability concerns.
Based on the identified deficiencies and conditions, CSEG will provide qualitative rehabilitation or replacement strategies for each of the alternatives discussed above.
Deliverables: Structural Assessment Memorandum (PDF)
EXHIBIT A
December 17, 2024
TASK 4: S CHEMATIC DESIGN AND COST ESTIMATE
Following completion of Task 2 and 3, we will prepare 10% schematic drawings. The drawings will show staging, b
ypass layout, laydown area, lane closures, temporary construction access in plan view on a aerial background. We have not budgeted to prepare construction details or profiles at this time but can be provided as additional service, if needed.
We will develop rough order of magnitude cost for based on similar projects completed recently. The cost estimate will be broken down to general biddable items such as mobilization, temporary bypass, pipeline rehabilitation (by linear feet), fittings, seismic retrofit, traffic control, administration and design costs, and contingency.
Deliverables: 10% Schematic Desing Drawing and Cost Estimate ( PDF files) TASK 5: F EASIBILITY REPORT
BKF will provide a Draft report that documents the data sources used, methodology and parameters used, and f
indings of the evaluation. The draft report will also include duration of temporary bypass operation, power source, noise, traffic impacts, construction equipment access, environmental impacts, construction duration, shoring, and long-term maintenance. The draft report will include memorandum from Task 3 as an appendix.
A Draft report will be submitted to City. Following receipt of comments from City, BKF will finalize the report for City’s review. For the purpose of estimating budget, we assumed 8-hours to address comments.
Deliverables: Feasibility Report – Draft and Final (PDF files) III. SC
OPE ASSUMPTION S
The scope above is developed based on the following Assumptions. In the event that the final project requirements differ from such assumptions, our services, schedule and compensation shall be adjusted accordingly.
1. This scope of work is limited to conceptual level discussions of rehabilitation does not include the development of calculations or construction documents. Conceptual level sketches of key proposed details will be provided but will be limited to a schematic level of detail only.
2. The site visit is assumed to be performed in one day. This scope is limited to a visual condition assessment only and does not include material testing, NDT, or destructive testing. Corrosion testing, investigation and analyses is not included
.
3 . Visual observations will be made from the adjacent pedestrian walkway. This scope of work does not include access from the vehicular bridge including traffic handling, Under Bridge Inspection Trucks (UBIT) o
r bridge climbing access.
4. This scope of work does not include a seismic review or analysis of the existing bridge, including determining potential seismic vulnerabilities to the sewer pipe associated with bridge seismic movements up to and including potential collapse of existing bridge. This scope does not include determining the potential seismic movement of the existing bridge at this time. It is assumed that a future analysis will be required of the existing bridge to determine potential movement and to finalize the size of any required expansion/deflection fittings
.
5 . Scope includes addressing only one round of City comments on the Feasibility Report . 6 . It is not in this scope to perform hydraulic analyses, pump station condition assessment or existing capacity deficiencies. If needed, this can be provided as addition service.
EXHIBIT A
December 17, 2024
IV. C OMPENSATION
BKF proposes to complete the scope of work outlined for a fee, based on time and material, not to exceed $ 55,604.
Listed below is the breakdown of fees for each subtask.
Task BKF Labor Sub-
Consultants Total
Task Description
Associate
Principal/Sr. PM
Sravan Paladugu
Tech. Manager
Ramon Muro
Project Engineer
Alex Dunning Total Fee
$287 $273 $205 LS
1. Project Management 12 $3,444
2. Pipe Rehabilitation 1 6 24 $11,144
3. Structural Evaluation 4 8 $12,000 $16,532
4. Schematic Design &
C
ost Estimate 12 12 30 $12,870
5. Feasibility Report 8 16 4 $3,300 $11,114
Reiumbersables $500
Total 52 60 34 $15,300 $55,604
T
hese figures are based on January 1, 2025, to December 31, 2025, billing rates and may be escalated on January 1, 2025, for any incomplete portion of the work. Rate escalation will be in general conformance with the cost of living index for the San Francisco Bay Area. Reimbursable expenses are anticipated for reproduction, mileage, express and messenger deliveries, and computer deliverable plots. Reimbursable expenses will be billed on a cost plus 10- percent markup basis.
We will notify you in advance of work on issues that are outside the scope of work, thus not covered by this agreement. For tasks requested by the City not defined in this Scope of Services, BKF will identify them as potential Additional Services. We can provide a scope and fee for these items or they may be tracked separately as Additional Services and billed on a time and materials per our attached rate schedule.
Thank you for the opportunity to present this proposal. We look forward to assisting you on this project. Please contact me at 650-482-6313 if you have any questions regarding our scope of services.
Respectfully,
BKF Engineers
Sravan Paladugu, P.E.
Associate Principal
EXHIBIT A
BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE
EFFECTIVE JANUARY 1, 2025
CLASSIFICATION HOURLY RATE
PROJECT MANAGEMENT
Principal in Charge $317.00
Senior Project Executive $294.00
Project Executive $287.00
Senior Project Manager | Senior Technical Manager $278.00 Project Manager | Technical Manager $273.00
Engineering Manager | Surveying Manager | Planning Manager $251.00
TECHNICAL STAFF
Senior Project Engineer | Senior Project Surveyor | Senior Project Planner $233.00 Project Engineer | Project Surveyor | Project Planner $205.00 Design Engineer | Staff Surveyor | Staff Planner $179.00 BIM Specialist I, II, III $179.00 - $205.00 - $233.00
Technician I, II, III, IV, V $170.00 - $181.00 - $198.00 - $213.00 - $230.00 Drafter I, II, III, IV $133.00 - $146.00 - $158.00 - $175.00 Engineering Assistant | Surveying Assistant | Planning Assistant $111.00
FIELD SURVEYING
Survey Party Chief $233.00
Instrument Person $200.00
Survey Chainperson $150.00
Utility Locator I, II, III, IV $122.00 - $172.00 - $207.00 - $235.00 Apprentice I, II, III, IV $92.00 - $124.00 - $137.00 - $145.00
CONSTRUCTION ADMINISTRATION
Senior Consultant $305.00
Senior Construction Administrator $266.00
Resident Engineer $197.00
Field Engineer I, II, III, IV $179.00 - $205.00 - $233.00 - $250.00
FUNDING & GRANT MANAGEMENT
Director of Funding Strategies $218.00
Funding Strategies Manager $200.00
Funding/Research Analyst I, II, III, IV $137.00 - $158.00 - $168.00 - $185.00
PROJECT ADMINISTRATION
Project Coordinator $149.00
Senior Project Assistant $128.00
Project Assistant $113.00
Clerical | Administrative Assistant $95.00
Expert witness rates are available upon request.
Subject to the terms of a services agreement:
• Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. • The rates shown are subject to periodic increases, including January 1st of each year.
BKF ENGINEERS
EXHIBIT A