DATE: March 17, 2025
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM: Andrew Brozyna, Public Works Director
Laura Galli, Engineering Manager
Justin Lai, Senior Civil Engineer
Amy Zhou, Assistant Engineer
DEPARTMENT: Public Works
SUBJECT: APPROPRIATION OF FUNDING IN THE AMOUNT OF $30,000
FROM THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT,
CITY CAPITAL PROJECT FUND (FUND #301) TO THE STREET
REHABILITATION PROJECT (2024-2025) CIP 301-722;
CONSTRUCTION CONTRACT WITH MCK SERVICES, INC. FOR
THE CONSTRUCTION OF THE STREET REHABILITATION
(2024-2025) CIP 301-722; TASK ORDER WITH CSG
CONSULTANTS FOR CONSTRUCTION MANAGEMENT,
INSPECTION SERVICES, AND MATERIAL TESTING SERVICES
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution authorizing:
1. The appropriation of funding in the amount of $30,000 from the San Mateo-Foster City School District, City Capital Project Fund (Fund #301) to the Street Rehabilitation Project (2024-2025) CIP 301-722; and
2. The Mayor to execute an agreement with MCK Services, Inc. (MCK) in the amount of $1,170,989.75 for the construction of the Street Rehabilitation Project (2024- 2025) CIP 301-722; and
3. The establishment of a construction contingency for MCK in the amount of $117,000 with authorization given to the City Manager or his designee, to execute contract change orders up to the contingency amount; and
4. The Mayor to execute a Task Order with CSG Consultants (CSG) in the amount of $216,340 for Construction Management, Inspection Services, and Materials Testing Services for CIP 301-722; and
5. The establishment of a construction management contingency for CSG in the amount of $20,000 with authorization given to the City Manager or his designee, to execute contract change orders up to the contingency amount.
EXECUTIVE SUMMARY
CIP 301-722 focuses primarily on street rehabilitation efforts in Neighborhood 6. There are minor road improvements outside of Neighborhood 6, which include grading adjustments along Shell Boulevard at the northern driveway to Beach Park Elementary School, crosswalk installation at Boothbay Ave and Galveston Street, and base repairs adjacent to 117 Beach Park Boulevard. Construction is anticipated to start in May 2025 and is estimated to take four (4) months to complete.
Eleven (11) bids were received and opened on Wednesday, February 19, 2025. MCK submitted the apparent low responsive base bid in the amount of $1,119,494.75. It is also recommended that the City exercise the option to award Bid Alternate 1 in the amount of $51,495.
CSG will provide construction management and inspection services throughout the duration of construction via Task Order CSG2025-01. CSG is an on-call consultant and has extensive experience with street rehabilitation projects and has successfully provided similar services on the City’s Street Rehabilitation projects in the past (CIP 301-716 and CIP 301-703).
BACKGROUND/ANALYSIS
At the January 21, 2025, meeting, the City Council adopted City Resolution No. 2025-5 approving the plans and specifications for CIP 301-722 and authorized the call for bids.
Eleven (11) bids were received and opened on February 19, 2025. The low bid is determined only by the base bid and does not consider Bid Alternate 1. The low bid was submitted by MCK Services, Inc., consisting of the base contract bid in the amount of $1,119,494.75, and the Bid Alternate 1 in the amount of $51,495.
The scope of work for CIP 301-722 consists of street rehabilitation in the form of asphalt milling, asphalt overlays, and base repairs, and will primarily take place in Neighborhood
6. The following streets are included in the street rehabilitation efforts:
•Halsey Blvd/Farragut Blvd to Beach Park Blvd.
•Bainbridge St.
•Decatur St.
•Blythe St.
•Burrows St.
All locations identified above include striping and signage improvements, utility adjustments if necessary, and the retrofitting of existing non-compliant curb ramps in conformance with ADA and the City’s Transition Plan, and the application of red paint within 20 feet of the vehicle approach side of crosswalks as required by Assembly Bill 413 (AB 413). AB 413 is a new state law which helps increase the visibility of pedestrians and bicyclists entering crosswalks.
Additional roadway improvements include:
•Grading adjustments along Shell Blvd. at the northern driveway to Beach Park Elementary School to address ponding issues within the roadway. This work was bid as Alternate 1. Staff recommends awarding Bid Alternate 1 as the bid is favorable, and the overall project bid is below the Engineer’s Estimate. •Crosswalk installation at Boothbay Ave and Galveston St., to provide for improved ADA accessibility to and from Boothbay Park into the surrounding neighborhood. •Base repairs adjacent to 117 Beach Park Blvd. to address root damage from a nearby tree that has since been removed.
As a Condition of the MOU executed in June 2018, between the City and the San Mateo- Foster City School District, an amount of $258,263 will be collected from the School District to address the pavement impacts that were incurred during the construction of Beach Park Elementary School.
The bid results are as follows:
Contractor Base Bid ($) Alt 1 ($) Base Bid + Alt 1
Difference from
Engineer's Estimate, Base
Engineer's Estimate $ 1,797,476.63 $ 41,254.50 $ 1,838,731.13 $ % MCK Services, Inc $ 1,119,494.75 $ 51,495.00 $ 1,170,989.75 $ (677,981.88) -38% QA Constructors, Inc $ 1,202,263.00 $ 47,210.00 $ 1,249,473.00 $ (595,213.63) -33% O' Grady Paving, Inc $ 1,211,862.10 $ 78,430.00 $ 1,290,292.10 $ (585,614.53) -33% Rapid Grading Services $ 1,234,000.00 $ 33,000.00 $ 1,267,000.00 $ (563,476.63) -31% JV Lucas Paving $ 1,261,516.75 $ 66,975.00 $ 1,328,491.75 $ (535,959.88) -30% Radius Earthwork, Inc $ 1,355,630.76 $109,762.90 $ 1,465,393.66 $ (441,845.87) -25% G Bortolotto & Company, Inc $ 1,471,608.95 $ 92,780.00 $ 1,564,388.95 $ (325,867.68) -18% DeSilva Gates Construction $ 1,494,494.00 $ 98,390.00 $ 1,592,884.00 $ (302,982.63) -17% Ronan Construction Inc $ 1,520,935.55 $ 65,780.00 $ 1,586,715.55 $ (276,541.08) -15% Interstate Grading and Paving $ 1,549,124.20 $ 78,434.00 $ 1,627,558.20 $ (248,352.43) -14% BuildCorp Inc $ 1,852,000.00 $ 56,278.00 $ 1,908,278.00 $ 54,523.38 3% The base bid in the amount of $1,119,494.75 is approximately $678,000 or 38% below the engineer’s estimate. The bid documents have been evaluated and determined responsive and MCK has met all the bid requirements. In addition, MCK has successfully completed a couple of paving projects in Foster City in the past, including CIP 301-627 and CIP 301-679.
There are insufficient funds in the current project budget to award Bid Alternate 1.
However, because the bid for the overall project is below the Engineer’s Estimate, staff recommends appropriating fees collected from the San Mateo-Foster City School District (for the purpose of improving City streets) to fund the work proposed in Bid Alternate 1. The appropriation of funds will allow for the award of the base bid plus Bid Alternate 1.
After awarding the construction contract and before the start of construction, the contractor shall provide all the necessary paperwork and meet with the City for a preconstruction meeting. Construction is anticipated to start in May 2025 and to be completed by September 2025. The contractor will have 100 calendar days to substantially complete the project from the date specified in the Notice to Proceed. The contractor will coordinate with the City and affected services such as SamTrans, Recology, and the US Postal Service.
Project management will be conducted through City staff and construction management/inspection services provided by CSG through Task Order CSG2025-01.
CSG is very familiar with this type of construction and has successfully worked with the City on multiple projects in the past, including the Street Rehabilitation projects in FY2023 and FY2024.
CEQA
Categorically Exempt pursuant to CEQA Guidelines Section 15061(b)(3) and 15301(c) – Existing Facilities
FISCAL IMPACT
Current Approved Budget $1,500,000.00
Anticipated Expenditures
Bid submitted by MCK
Base Bid
Bid Alternate 1
$ 1,119,494.75
$ 51,495.00
Construction Contingency (10%) $ 117,000.00
Miscellaneous (Advertising, Cal West, etc.) $ 5,000.00 Construction Management/Inspection Services $ 216,340.00 Construction Management/Inspection Services
Contingency (10%) $ 20,000.00
Total Anticipated Expenditures $ 1,529,329.75
Funding Shortfall ($ 29,329.75)
Current funding available for CIP 301-722 consists of Measure A ($1,000,000) and Gas Tax ($500,000) for a current project budget of $1,500,000. Staff recommends appropriating $30,000 from the San Mateo-Foster City School District, City Capital Project Fund (Fund #301) to the Street Rehabilitation Project (2024-2025) CIP 301-722 to make up the funding shortfall to allow for the award of Bid Alternate 1.
A contingency of $117,000 or approximately 10% of the total bid is requested to pay for any unforeseen conditions during construction. Any unused money remaining in the project budget will be returned to the originating funds at the time of project closeout.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:
Attachment 1 – Resolution
Attachment 2 – Construction Agreement
Attachment 3 – MCK Services, Inc. Bid Submittal
Attachment 4 – Task Order CSG2025-01