TASK ORDER NO. CSG-2025-01
TO MASTER CIVIL ENGINEERING SERVICES AGREEMENT FOR
PROFESSIONAL ON-CALL CIVIL ENGINEERING SERVICES
This Task Order No. CSG-2025-01("Task Order") is made and entered into by and between the City of Foster City/Estero Municipal Improvement District ("City/District") and CSG Consultants, Inc. ("Consultant").
RECITAL
A. City and Consultant entered into an agreement entitled Master Civil Engineering Services Agreement ("Agreement"), by which the Consultant agreed to perform professional Civil Engineering services and related services in accordance with Task Orders issued by the City.
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all items and conditions set forth in the Agreement.
2. SCOPE OF TASK ORDER. Consultant shall perform the services described in Exhibit "A," attached hereto and incorporated herein by reference, in accordance with the terms and conditions of the Agreement.
3. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement, in an amount not to exceed $216,340 (including all hourly billings as well as
4. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Consultant and the City.
IN WITNESS WHEREOF, the City and Consultant do hereby agree to the full performance of the terms set forth herein.
City of Foster City Consultant
By: Stacy Jimenez By: Cyrus Kianpour
Title: Mayor Title: President
Date: Date:
EXHIBIT A
SERVICES TO BE PROVIDED, PAYMENTS, PROJECTS, AND SCHEDULE,
PROFESSIONAL ON-CALL CIVIL ENGINEERING SERVICES
TASK ORDER NO. CSG-2025-01
This is an Exhibit attached to and made a part of and incorporated by reference to the Agreement dated uly 18, 2022, by and between CSG Consultants, hereinafter referred to as "CONSULTANT" and the Cil if Foster City/Estero Municipal Improvement District, hereinafter referred to as "CITY/DISTRICT
DESCRIPTION OF PROJECT
See attached proposal.
550 Pilgrim Drive
Foster City, CA 94404
CSG Phone: 650.522.2500
CONSULTANTS Fax: 650.522.2599
www.csgengr.com
Employee-Owned
February 13, 2024
Amy Zhou, Assistant Engineering | Public Works
City of Foster City
610 Foster City Boulevard
Foster City, CA 94404
Re: Construction Management, Inspection, and Materials Testing Services for Street Rehabilitation Project 2024-25 (CIP 301-722)
CSG Consultants, Inc. (CSG) is pleased to submit this proposal to the City of Foster for construction management, inspection, and material testing services. The Street Rehabilitation Project 2024-25 (CIP 301-722) includes striping removal, pavement grinding, asphalt repair and overlays, pavement reconstruction, curb and gutter repair, sidewalk reconstruction, curb ramp installation/replacement, traffic signage and striping, and utility adjustments. We understand the City's need for a consultant to oversee these services and have enclosed our detailed plan, including our approach, key personnel, subconsultants, fee schedule, and resumes.
APPROACH TO CONSTRUCTION MANAGEMENT SERVICES
CSG has provided construction management and inspection services on many projects for clients throughout California. Our approach to managing construction management type contracts promotes flexibility, efficiency and provides the right expertise to match the project's specific needs. Our office location and staff being in close proximity to the City enables us to serve the City in the most efficient manner. We have managed projects from the advertise bid award phase through project closeout.
Provided below is a breakdown of CS's typical construction management approach. We have provided a full CM team as well as individual staffing to act as an extension of City staff.
PRE-CONSTRUCTION PHASE
Public Notification —Keeping the public informed of the project's progress is critical to the project's success. Our approach would be to strategize with the City during the pre-construction phase on developing the most effective means of communicating project-specific progress, schedule updates, and traffic impacts and/or detours. CSG's main goal is to maximize clarity and coverage throughout the life of the project, as well as educate the public on the processes of public works construction projects. CSG has been successful in utilizing various forms and combinations of distribution, such as hotlines, written notifications, newsletters, sign postings, and project websites. CSG understands that the public relations effort is dynamic, will require diligent coordination with the City, and will be adjusted based on the project's needs.
CONSTRUCTION PHASE
After the award of a project and prior to start of construction, CSG will lead or participate in the following steps.
Pre-Construction Conference-Mr. Bishop will lead the efforts of holding a pre-construction meeting.
They will prepare the agenda, coordinate the meeting with all stakeholders and prepare meeting minutes for distribution. Upon award of the project contract, all appropriate personnel will be invited to the pre-construction meeting, including the selected contractor, City project manager, utility companies and, at the City's discretion, any other involved entities. Some of the subjects to be covered will include but are not limited to contract milestones, contract submittal requirements, lump sum items using a schedule of values, change order and potential claims procedures, the contractor's construction
CSG CONSULTANTS
schedule, technical issues, safety procedures, along with labor compliance issues and certified payroll requirements.
Utility Company Coordination- Utility work can greatly impact the progress of a construction project.
To minimize the impact, it will be critical to work with the City to establish a working relationship with the utilities for the life of the project, identify all utility work and anticipate potential conflicts as soon as possible, incorporate the utility companies into the project team meetings, clarify protocols and construction crews' availabilities, and strategize contingencies for unforeseen circumstances.
During the Construction Phase, CSG will be responsible and will enforce requirements typically requested by jurisdictions.
• Providing detailed documentation using the • Tracking weekly statements of working City-preferred form of documentation days
• Daily inspector's report • Tracking Buy America and other contract • Tracking of any subcontractor's work requirements
• Any safety issues regarding contractor • Documenting contractor's detours, lane • Maintaining project files closures and staging plans
• Date and time stamping of all documents Documenting contractors' labor compliance performance
• Maintaining Submittal Logs
• Approve "Schedule of Values" submitted
• Maintaining Submittal Distribution Lists
by contractor
• RFI log (submittal, review, and return)
• Provide expenditure report
• Correspondence logs and tracking
• Tracking progress pay estimates and
• Tracking status of contract change orders
overall project budget
• Tracking status of RFI's
• Tracking potential claims
Monitor Contractor's Performance-Throughout the project, the inspectors will enforce all requirements of applicable codes, specifications, and contract drawings. There will be daily communication and coordination with the contractor. This will limit miscommunication, resolve issues on the field level to anticipate project progress, address deficiencies, and minimize delays.
Construction Schedule Monitoring-Our staff will conduct weekly project meetings to review the project's status, update the project schedule, discuss any outstanding items, resolve disagreements and work collaboratively towards the successful completion of each phase of the project. The contractor's construction schedule will be used during these meetings as a tool to track the progress of construction relative to the allowable working days and approved budget. All changes that impact on the baseline schedule will be closely monitored and discussed at the weekly meetings. Schedule updates are critical for accurately monitoring the Contractor's progress and evaluating potential claims and CCO's that might arise.
Weekly Statement of Working Days-CSG's Resident Engineer, Assistant Resident Engineer/Office Engineer, and Inspectors will monitor and document working days weekly per the Caltrans Local Assistance Procedures Manual (LAPM). This includes contract times and documenting time extensions.
Daily Inspector Report-CSG uses an effective and detailed report system that tracks contractor personnel and equipment, work progress and field changes while coordinating with the contractor daily to reduce confusion. This system has proved to be a useful and important component in the reduction of future issues. Our Inspector's report will be accompanied by daily photos.
Maintaining Photos and Videos-Photos will be taken continuously during construction. All signage and lane closure setups will be documented, and photos taken to illustrate prior striping and, in case of accidents, to provide documentation of the change associated with the ongoing work. A similar procedure undertaken at the beginning of construction will also be done at project closeout. Photos will
CSG CONSULTANTS
be taken of the completed project and will be part of the final package to be submitted to the City with all project documents.
Managing Change Orders-Mr. Badr will bring
any unforeseen changes to the attention of the
City Resident Engineer or Project Manager.
Some of our Inspectors are well versed in
drafting change orders and can take on this task
if needed by the City. Upon the issuance of a
change order, the work will be monitored and
tracked, including labor, equipment, and
materials. On a force account change order, our
inspectors employ a technique of requiring the
Contractor's foreman to agree to and sign the
work order to eliminate disputes at the time of
payment.
Our primary approach to managing change orders will be to utilize bid item increases, if applicable.
Otherwise, an agreed upon lump sum and force account will be applied as a last resort if an agreement cannot be established or time is of the essence. In the case of an urgent change, authorization to proceed with a not-to-exceed amount will be provided. All changes will promptly be brought to the attention of the City's Project Manager prior to authorization of any additional expenditure.
Managing Claims-CSG's knowledgeable staff will utilize its understanding of the design process, contract language, scheduling, construction techniques and costs to provide the City with critical information it needs to manage construction claims. CSG will provide the City with an assessment of the outstanding issues. David Bishop, PE will take the lead in managing claims should any arise. Our staff will assist in developing a strategy to resolve claims and disputes.
Requests for Information (RFl's)/Design Clarifications— Mr. Bishop will receive and process all RFI's from the contractor. They will conduct meetings if required to define, clarify, and resolve all RFI's expeditiously. They will prepare responses to RFl's to the extent possible. All of their direct responses will be in writing and will be answered within 24 hours. If an RFI requires the input of the designer, they will immediately provide a copy (via e-mail or fax) of the RFI to the designer and will follow-up with a phone call to discuss the nature of the request. The City's Project Manager will be kept informed of all design related RFl's. Records of all RFI's and responses from the contractor will be properly filed and will be available at all times.
Progress Payments-Both Mr. Badr and Mr. Bishop will be responsible for reviewing and recommending progress payments to contractors. Progress payment records will be maintained, and measurement and payment will be made in accordance with the contract documents and the City's procedures for progress payments. Inspector records will be used to corroborate contractor requests. Our staff will meet with the contractor representative to compare item quantities at the end of each shift or when the contractor is performing item quantity measurements. This procedure eliminates most, if not all, conflicts at the time of progress payment submittal and processing.
Our team will also submit a monthly budget status review document to the City's Project Manager that provides an overview of project's financial status, a projection for anticipated future costs, and an update of the overall budget status versus the contractor's construction progress. CS's inspectors will measure and track quantities on a daily basis, in conjunction with preparation of the daily field report. These quantities will be measured and compared with the measurements taken by the contractor's superintendent so that potential conflicts can be resolved prior to the submission of a progress payment. At the end of the agreed upon pay period, the Contractor's progress payments will be reviewed for accuracy.
Labor Compliance-Mr. Bishop will verify the contractor's compliance with labor laws, including performing spot check labor surveys and interviews and verifying certified payrolls to make sure the
CSG CONSULTANTS
contractor is paying prevailing wages to its employees. They will report their findings to the City's labor compliance officer in a manner and frequency that is acceptable to the labor compliance office.
Non-Compliant Work-Mr. Badr will use the mini memo out on the project to inform the Contractor of non-compliance of the Project Plans or Specifications. In addition, they will include the non-compliance in the inspector's daily diary. Our inspectors will immediately report non-compliant work, so that an official letter is prepared to communicate to the contractor and City Project Manager. All reporting of non-compliance work will be accomplished within 48 hours after the occurrence to facilitate the Contractor's timely correction of the deficiencies.
Final Inspection Punch List— With every project, the inspector generates a document listing work that does not conform to contract specifications. The inspector will work with the contractor to ensure proper completion of all projects prior to final payment. A walkthrough with all stakeholders will be conducted, and a punch list will be developed for the contractor to complete. No project is fully completed until all punch list work is addressed and finalized.
Record File— The team will ensure that the contract administration, documentation and filing system are prepared and maintained in accordance with CS's Construction Management Filing System. Our construction managers have used this program successfully on several large construction projects to monitor, coordinate, review and respond to, for example, submittals, REI's, potential changes, and change orders. The construction management filing system allows the project manager to track all areas of coordination to ensure complete and timely accomplishment of critical or time-sensitive items. This system can be tailored to each job and access can be provided to key members of the project team including City staff, the designer, and the contractor. The system enables the team to remain updated on the latest status of submittals, RFl's, and action item ownership.
Review Traffic Control/Detour Plans-A CSG Resident Engineer or Assistant Resident Engineer will review traffic control plans and offer comments to the City. They will see to it that the contractor is complying with MUTCD and the City's standards and ordinances. Lane closure can only be allowed in the time window in which it was specified in the project plans or City municipal codes.
Environmental Compliance-CSG staff will review all documents associated with project including EIR's or Negative Declaration documents to ensure contractor's full compliance before/during and possibly after construction. We will work closely with any environmental consultant the City hires to monitor any specified Species.
POST-CONSTRUCTION PHASE
A project is only truly completed when all construction is complete, including the punch list items; the final payment is approved and accepted; the project paperwork is completed and archived; and as-builts are complete. Tasks performed under this phase include:
• Completion of all project documentation • Preparation of final payment estimate change order summary, final detailed and resolving all of the contractor's estimate, project acceptance documentation, exceptions to proposed final estimate and a claims management/resolution • Preparing a final construction project • Final walkthrough involving the contractor, report per Chapter 17 of the LAPM the City, engineering and maintenance staff, • Preparation of final "As-Built" records the designer and other relevant stake holders including record drawings and all • Completion of all items on the final discovered utility locations and changes construction punch list
CSG CONSULTANTS
CSG PERSONNEL
CSG commits to providing a full-time Construction Inspector and a part-time Resident Engineer on this project.
Nourdin Khayata, PE, will serve as the Principal-in-Charge on this project. Mr. Khayata has over 33 years of experience in project management, civil and municipal engineering, and construction management. He managed projects from inception through closeout including administrating federally funded projects. Mr.
Khayata worked for Caltrans before joining the private sector. His background experience includes earthwork, asphalt concrete pavement, PCC pavement, traffic signalization, concrete barriers, soundwalls, drainage, box culverts, erosion control, and traffic control. Mr. Khayata is proficient in interpretation of contract documents, writing, and negotiating contract change orders, reviewing and approving contract's submittals, and supervision of field inspectors. Mr. Khayata manages the construction management division for CSG Consultants.
David Bishop, PE, will serve as the Resident Engineer on this project. Mr. Bishop has over 26 years of experience in construction management, municipal engineering, and project management. He has extensive experience necessary to successfully design, manage, and achieve compliance with contract plans and specifications. Most recently he has managed several projects in the Cities of Burlingame, San Mateo, Pacifica and the Town of Colma. Prior to this time, Mr. Bishop worked in the Town of Hillsborough as the Assistant City Engineer. He has played a key role in identifying, scoping, planning, budgeting, and managing numerous capital improvements for sewer, water, storm drain, street, and public facility projects over the past 20 years.
Bassam Badr will serve as the Construction Inspector on this project. Mr. Badr has over 32 years of construction management and municipal and civil engineering experience. Prior to joining CSG, he spent 28 years serving the California Department of Transportation. He has served as an Assistant Resident Engineer and a Resident Engineer for various maintenance and rehabilitation projects for the highway transportation system within the Counties of San Francisco and San Mateo. His project experience includes underground utilities; drainage systems; pavement rehabilitation; and street, interchange and highway improvements.
SUBCONSULTANT
CSG will be working with Ninyo & Moore to provide material testing for this project. Ninyo & Moore, founded in 1986 in San Diego, is a geotechnical and environmental consulting firm. They offer services in geotechnical engineering, geology, hydrogeology, geophysics, materials testing, site inspections, contamination assessment, and site remediation. Serving both public and private clients, the firm operates across California, Nevada, Arizona, Colorado, Texas, and Utah. With over 600 professionals, including engineers, geologists, and environmental specialists, Ninyo & Moore is dedicated to delivering responsive, cost-effective, and thorough solutions.
Ninyo & Moore is proposing to provide the following services on this Project:
Compaction Testing
• Sampling of subgrade soils, aggregate base and asphalt concrete material from the job site and transportation to our laboratory for testing.
• Maximum compacted density determinations in the laboratory accordance with ASTM D1557 for aggregate base.
Maximum density (lab compacted or maximum theoretical) determination for asphalt concrete in the laboratory.
In-place field density testing using a nuclear density gauge to determine the relative compaction of compacted aggregate base and asphalt concrete.
CSG CONSULTANTS
Project Management
• Provide project management to include client liaison, work scheduling, quality review, and distribution of test data and daily field inspection reports.
Preparation of daily field reports documenting items inspected.
FEE
Provided below is CSG's proposed hourly rate for this project. The cost estimate does not include overtime or weekend work. Project duration is 115 calendar days, equivalent to 74 working days. CSG will budget a full-time inspection of 8 hours per day for the Construction Inspector and 3 hours per day for the Resident Engineer/Construction Manager. Additionally, 28 hours will be allotted for preconstruction and 20 hours for project closeout.
Hourly Hours Working Total
Employee / Service Precon. Const. Closeout Cost
Rate Per Day Days Hours
David Bishop, PE $240.00 3 74 12 222 12 246 $59,040
Resident Engineer
Bassam Badr
$195.00 8 74 16 592 8 616 $120,120
Inspector
Material Testing $37,180
(Ninyo & Moore)
SUBTOTAL $216,340
Rates reflect and include administrative costs and routine expenses such as local mileage, copying, fax, telephone, mail, in-house printing, software, and computer usage.
We look forward to continuing our working relationship with the City. If you have any questions, please contact me at (650) 522-2524 or by email at [email protected].
Sincerely,
Vice President, Construction Management
CSG CONSULTANTS
David Bishop PE CSG
CONSLILTANTS
Resident Engineer
LICENSES & Mr. Bishop has over 26 years of experience in construction management, municipal CERTIFICATIONS engineering, and project management. He has extensive experience necessary to Professional Civil Engineer successfully design, manage, and achieve compliance with contract plans and State of California | C71287 specifications.
Caltrans Resident Engineers During the last 15 years Mr. Bishop has been managing a variety of projects in San Academy Mateo County. Most recently he has managed several projects in the Cities of Burlingame, South San Francisco, San Bruno, San Mateo, Pacifica, County of San ICBO Certified Special Inspector
Mateo, and the Town of Colma. Prior to this time, Mr. Bishop worked in the Town of Reinforced Concrete
Hillsborough as the Assistant City Engineer. He has played a key role in identifying, NASSCO PACP Certified
scoping, planning, budgeting, and managing numerous capital improvements for CPR Certification Sewer, Water, Storm Drain, Street, and Public Facility projects over the past twenty New Concepts for Improving years. His CIP management experience has allowed for successful completion of over Public Works Construction 50 projects totaling more than 30 million dollars while in Hillsborough. His experience Inspection Skills with capital improvements has allowed him to assist Public Works divisions to identify and remedy several emergency projects and regulatory compliance efforts including
EDUCATION
Bachelor of Science, Civil Before transitioning to public works, he spent about 10 years in geotechnical Engineering engineering, including 18 months in Burbank, CA, after the Northridge San Jose State University earthquake. This experience deepened his expertise in liquefaction, foundation | San Jose, CA settlement, and repair techniques. He has extensive knowledge of mass grading, compaction testing, pile driving, earthquake retrofitting, foundation PROFESSIONAL underpinning, and rebuilding damaged homes and businesses.
AFFILIATIONS
RELEVANT EXPERIENCE
Water and Environment
2023-2024 Pavement Resurfacing Project | City of Pacifica, CA Federation (WEF) Mr. Bishop served as the Construction Manager for this resurfacing project. The California Water Environment project scope includes mill and fill, crack sealing, type Il and III slurry sealing, Association (WEA) rubber chip/cape seal, dig outs, micro surfacing spot repair, utility adjustments, thermoplastic striping, and markings on various streets in the City of Pacifica.
American Public Works
Association (APWA) 2022 West Pavement Rehabilitation Project - ST2204 | City of South San Francisco, CA
Mr. Bishop served as the Construction Manager for this pavement rehabilitation project. The project scope included concrete curb and gutters, ADA curb ramps, PCC valley gutters, base repairs, crack sealing, cold milling, CIR (Cold in Place Recycling), base repairs, utility adjustments, storm drain inlet replacement, RHMA and HMA mill and fill, traffic detector loops, thermoplastic striping and markings, red curb painting on various streets to the West of JSB Bld in the City of South San Francisco.
2022 Hillside Blvd Road Diet Improvements Project - TR1906 | City of South San Francisco, CA | Federally Funded
Mr. Bishop is currently serving as the Construction Manager for this road diet, resurfacing and signal enhancement project. The project scope included concrete curb and gutters, ADA curb ramps, PCC valley gutters, trench drains, crack sealing, slurry sealing, utility adjustments, storm drain inlet replacement, traffic detector loops, thermoplastic striping and markings, red curb painting on Hillside Blvd in the City of South San Francisco.
CSG CONSULTANTS
Bassam Badr CSG
CONSULTANTS
Construction Inspector
EDUCATION Mr. Badr has over 32 years of construction management and municipal and civil M.S., Civil Engineering, engineering experience. Prior to joining CSG, he spent 28 years serving the California University of Pittsburgh Department of Transportation. He has served as a and Assistant Resident Engineer | Pittsburgh, PA and a Resident Engineer for various maintenance and rehabilitation projects for the Bachelor of Science, Civil highway transportation system within the Counties of San Francisco and San Mateo.
His project experience includes underground utilities; drainage systems; pavement Engineering,
Beirut Arab University rehabilitation; and street, interchange and highway improvements.
Beirut, Lebanon RELEVANT EXPERIENCE
2023 Resurfacing Project | City of Foster City, CA
Mr. Badr served as the Construction Inspector on the $2M annual pavement rehabilitation project. The scope of work included concrete ramps, dig-outs, crack and slurry seal, AC paving, parks pathway restoration signing and striping. He also oversaw traffic control and coordination with businesses and residents, which was critical to this project.
2022 Resurfacing Project | City of Redwood, CA
Mr. Badr served as the Construction Inspector on the $7M pavement rehabilitation project covering multiple regions of the City. Work entailed extensive amounts of pavement repair locations (dig-outs), concrete ramps, curbs and gutters, driveways and sidewalks, grinding, traffic loop detector installation, and overlay with asphalt concrete paving, and signing and striping. He also oversaw public notification, traffic control, and schedule adherence which were critical towards the success of this Annual Street Overlay / Rehabilitation Project | City of San Leandro, CA Mr. Badr served as the Construction Inspector for the City's annual pavement rehabilitation project. The work involved mill and fill, full depth reclamation, installation of curb ramps, gutters, sidewalks, two drainage systems, sanitary sewer point repair, and traffic loop detectors.
Permit Engineer / Permit Inspection | City of Union City, CA Mr. Badr performed review of encroachment permits, capital improvement inspections, NDES inspections, and provided daily inspection reports to the City.
During the five-month period, he performed inspection of pavement rehabilitation, sidewalk/curb ramp improvements, and residential development projects. 2017 Pavement Rehabilitation Project | City of Santa Clara, CA Mr. Badr performed inspection for this $4.8M project, which included FDR, RHMA, conventional HMA, deep lift repairs, overlaying a bridge with polyester concrete, striping and signing.
2017 Pavement Resurfacing Project | Town of Hillsborough, CA Mr. Badr performed inspection for the pavement maintenance and rehabilitation of roughly 30 miles of residential and arterial streets throughout the hillsides of Hillsborough.
CSG CONSULTANTS