DATE: March 24, 2025
TO: Mayor and Members of the City Council
President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, City/District Manager
Marlene Subhashini, Assistant City/District Manager
FROM: Andrew Brozyna, Public Works Director/City Engineer Derek Schweigart, Parks and Recreation Director
DEPARTMENT: Public Works
Parks and Recreation
SUBJECT: FIVE YEAR CAPITAL IMPROVEMENT PROGRAM – FY 2025- 2026 TO FY 2029-2030
RECOMMENDATION
It is recommended that the City Council/EMID Board of Directors review the proposed Five- Year Capital Improvement Program – FY 2025-2026 to FY 2029-2030, and authorize City/District staff to include the program in the FY 2025-2026 budget as presented, adjusted, and recommended.
EXECUTIVE SUMMARY
As part of the City/District’s Annual Budget process, City/District staff prepares a Five-Year Capital Improvement Program (CIP) consisting of projects to maintain and enhance the City/District’s infrastructure of roadways, sidewalks, utilities, structures, parks, and facilities for the benefit of the community. Because the costs of such improvements are usually significant, the plan anticipates future costs and sets forth a financial strategy to fund each project over a five-year period.
The proposed five-year Capital Improvement Plan for the period starting FY 2025-2026 is comprised of forty-six (46) projects that require future funding, including additional funding for eleven (11) previously authorized projects and thirty-five (35) new projects over the five- year term. There are descriptions of each project in Attachment 1 that include proposed
funding sources. Also included in Attachment 1 are status updates for on-going projects that are not recommended for additional funding. A snapshot of all 63 current and five-year proposed projects can be found on Table D, in Attachment 1.
BACKGROUND/ANALYSIS
The proposed FY 2025-2026 to FY 2029-2030 CIP plan consists of forty-six (46) projects to be funded over the next five years from various funding sources. The plan is organized into the following categories: Building, Parks, Stormwater/Lagoon, Streets/Traffic, Water, and Wastewater.
The plan consists of thirty-five (35) new projects and eleven (11) existing projects that require additional funding. Status updates for multi-year projects that do not require additional funding are also included in the CIP document (Attachment 1).
While the Capital Improvement Plan forecasts projects for a five-year period, the City Council approves appropriation of funding on an annual basis only. Table 1 provides a summary of the FY 2025-2026 projects that are recommended for appropriation and their identified funding sources.
Table 1: FY 2025-2026 CAPITAL IMPROVEMENT RECOMMENDED APPROPRIATION
PROJECT NAME FUNDING
SOURCE*
FY 25-26
APPROPRIATION
BUILDING PROJECTS 1,000,000
(NEW CIP) INSTALL ELECTRIC VEHICLE CHARGING
STATIONS (2025-2026) CC $1,000,000
PARKS PROJECTS 467,000
(CIP 301-678) RECREATION CENTER REBUILD (2017-
2018) PIF $467,000
STREET/TRAFFIC SIGNAL PROJECTS 2,000,000
(NEW) STREET REHABILITATION (2025-2026) GT/SB1 $2,000,000 STORM WATER/LAGOON PROJECTS 7,000,000
(CIP 301-717) LAGOON PUMP STATION
REHABILITATION AND CAPACITY ENHANCEMENT
(NEW NAME) (2023-2024)
CC $6,950,000
(CIP 301-722) LAGOON INTAKE STRUCTURE
REHABILITATION (2024-2025) CC $50,000
WATER PROJECTS 800,000
(CIP 405-723) WATER MAIN CONDITION ASSESSMENT CW $500,000 (NEW CIP) PERMANENT EMERGENCY BYPASS
TRANSMISSION MAIN ON E. THIRD AVE. CW $300,000
WASTEWATER PROJECTS 18,409,017
(401-652) WASTEWATER TREATMENT PLANT MASTER
PLAN IMPROVEMENTS (2015-2016) CWW $8,090,017
(CIP 455-806) EMERGENCY GENERATOR
REPLACEMENTS (2021-2022) CWW $2,000,000
(CIP 455-710) SHELL BRIDGE SANITARY SEWER
FORCE MAIN REHABILITATION (2022-2023) CWW $500,000
(CIP 455-719) SANITARY SEWER LIFT STATION
IMPROVEMENTS - - PHASE 6 (2023-2024) CWW $7,900,000
TOTAL, ALL PROJECTS (FY 2024-2025 Appropriation) 29,676,017 * CC=CIP City; CW=CIP Water; CWW=CIP Wastewater; GT=Gas Tax; PIF=Parks Facilities Infrastructure Fees; SB1=CA Road Repair and Accountability Act of 2017
Full project descriptions and details on these projects, as well as projects in years two through five of the five-year plan, the status of ongoing CIP projects that do not require appropriation in FY 2025-2026, and the fiscal impact to each fund can be found in Attachment 1, the Capital Improvement Program FY 2025-2026 to FY 2029-2030.
STRATEGY FOR THE FUTURE
This Capital Improvement Plan is both fiscally and operationally ambitious. Completing and closing existing projects, especially those in the construction phase, is a top priority for the Public Works Department. This Council item addresses Council appropriations for FY 2025- 2026 and the plan for funding projects for the additional four years after that. Within this framework, staff balances projects based upon project priority and staffing workload, and includes the Executive Leadership Team in discussions of priority shifts throughout the year.
The Executive Leadership Team has reviewed and is supportive of the preliminary CIP work plan for FY 2025-2026.
While the Engineering Division does rely on consulting services for technical assistance, City staff is key to executing, completing and closing out capital improvement projects. The City Council has been proactive in authorizing staffing levels to meet this goal, and the Public Works Department has worked hard to maintain staffing levels in the current challenging economy. The Engineering Division is currently fully staffed with an Engineering Manager, three Senior Engineers and three Assistant/Associate Engineers, and the Department is recommending that the City Council authorize an additional engineer starting in FY 2025-2026, specifically to focus on Water and Wastewater projects. The Human Resources and Public Works teams continue to work to recruit for and fill key vacancies that are, and will continue to be, essential to the Capital Project process.
CEQA
Not Applicable
FISCAL IMPACT
To the extent possible, every effort has been made to program funding for the Capital Improvement Program Plan with non-General Fund funding sources. In Fiscal Year 2025- 2026, of the total CIP budget of $29,676,017, the General Fund has been identified as the funding source for $8,000,000, or just under 27%, with the remainder identified from the Wastewater Enterprise, internal service funds, and development impact fees.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
Smart Planning, Development, and the Local Economy
ATTACHMENTS:
Attachment 1 - Proposed Capital Improvement Program FY 2025-2026 to FY 2029-2030 oPages 1-14: Status Updates of all currently open projects, not recommended for additional funding
oPages 15-16: Overview of Capital Improvement Plan Development Process oPages 17-27: Summary Project Table and Backup Tables A-D oPages 28-79: Full project descriptions and details of projects recommended for funding in FY 2025-2026 through FY 2029-2030