ATTACHMENT #9
Information Technology Fund
The role of Information Technology is to provide responsive, secure and effective support of the City’s network, applications and communication services by coordinating and overseeing the budgeting, planning, implementation, operation and maintenance of City- wide systems and ensure that systems development or implementation proceeds in a logical, integrated and cost-effective manner.
The Information Technology Fund is an Internal Services fund that accounts for the City's investment (both capital and people) in Information Technology. Operating departments are charged back for all of the expenses incurred in this fund based upon their utilization of such technology. Charge backs also include a charge for IT equipment replacement.
PROPOSED SERVICE LEVELS
The objective of the IT Division of the Administrative Services Department is to support and maintain the existing Information Technology infrastructures, enterprise-wide and department applications, systems and hardware. IT will continue to have as its highest priority the maintenance of existing network infrastructure, maintaining existing software solutions (of which public safety and financial applications will receive the highest priority of service), and providing desktop support for operating departments. IT will provide proactive assistance in helping departments review business processes, developing or acquiring new applications or revising existing applications and improving existing network infrastructure to support streamlined business processes. •Support and maintain the existing infrastructures, enterprise-wide and department applications, systems and hardware. •Maintain at all times the Public Safety applications and Financial Systems that have been identified as critical systems.
High priority would be given to the services and systems that support the entire organization. •Support and maintain the existing applications developed by the City. In addition, support and maintain new development on an as-needed basis.
•Support and maintain the existing 3 rd party applications. Work with City departments to integrate new applications, systems or devices.
•Support and maintain network security, virus protection and network administration to protect the City’s infrastructure. •Maintain the City’s data / voice communication systems and Internet presence. •Provide staff training and support for maximum utilization of existing software applications and hardware.
ATTACHMENT #9
The Information Technology Division’s on-going goals, completed initiatives and anticipated initiatives are included in the Administrative Services Department budget narrative.
Total IT internal service charges for FY 2025-2026 will be $ 2,795,504 which is $ 276,819 (or ~ 9.9%) higher than internal service charges for FY 2024-2025 of $ 2,518,685. The main reason for the increase is that FY 2025-26 has more high cost capital projects and consulting planned than in FY 2024-25.
The following table summarizes the items that had the highest impact in the changes to the IT fund:
Key Projects for FY 2025-2026
Fiscal
Impact
ERP System - RFP Development And Proposal Evaluation: As identified in the IT Strategic Plan that was presented to City Council in 2024, this line item will allow us to bring in consulting assistance to build the RFP document we will issue to replace our ERP System that runs the City’s financial and accounting, payroll, and utility billing functions.
$90,000
Expansion of Cartegraph Maintenance Management Software: As part of the 3-year agreement signed by Council in June 2024, the City is adding additional modules to Cartegraph Maintenance Management Software. In FY 2025-2026, we will be adding the ability to track maintenance to our Wastewater System and Traffic Signals. $30,000
Police Car Computer Replacements: The computers in the Police Department’s patrol cars are up for replacement. The computers that are currently installed were purchased in 2018. $90,000