RESOLUTION NO.____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY APPROVING AN AMENDMENT TO THE CITY’S PURCHASING POLICY RELATED TO
CONTRACT AWARDS AND ADMINISTRATIVE CHANGES
CITY OF FOSTER CITY
WHEREAS, the City last updated its Purchasing Policy December 2, 2024; and WHEREAS, Foster City Municipal Code, Title 3 “Revenue and Finance”, Chapter
3.04 “Purchasing System”, sets forth the methods by which the City procures and contracts for supplies and services and public projects; and
WHEREAS, the City has developed a Purchasing Policy that was first adopted via City Resolution No. 2007-37 that sets forth detailed purchasing policies for the procurement of supplies and services as well as public projects; and
WHEREAS, the Purchasing Policy sets dollar limits and/or approving authority of the City Manager for procurement of supplies and services and public projects that are in compliance with the adopted budget; and
WHEREAS, the City desires to streamline the procurement process, while still maintaining a high level of fiscal accountability; and
WHEREAS, Purchasing Policy Section 3A needs to be updated to ensure the smooth transition of authority by designating all Department Heads as Purchasing Agents under the Purchasing Policy; and
WHEREAS, Purchasing Policy Section 3B needs to be updated to clarify that the use of cooperative purchasing agreements is permitted to reflect amendments to Municipal Code Section 3.04 pursuant to City Council approval of those changes anticipated for May 5, 2025; and
WHEREAS, Purchasing Policy Section 5 needs to be updated to authorize the City Manager to approve the issuance of Requests for Proposals for Professional Services or Supplies, Equipment, and Services anticipated to cost greater than or equal to $50,000; and
WHEREAS, additional administrative changes have been incorporated in Sections 8, 12, and 14, in order to clarify and define existing language; and WHEREAS, the EMID Code adopts the City’s Purchasing System by reference in Chapter 3.04, thus they additionally apply to EMID through EMID Code Section 4.48.010. 3 2
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FOSTER CITY that the City Council does hereby approve the attached Amendment to the Purchasing Policy and authorizes the City Manager to execute the Policy and distribute it to staff for immediate implementation.
PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 21st day of April, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
STACY JIMENEZ, MAYOR
ATTEST:
PRISCILLA SCHAUS, CITY CLERK