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0 DATE: May 19, 2025
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM: Andrew Brozyna, Public Works Director
Laura Galli, Engineering Manager
Justin Lai, Senior Civil Engineer
Amy Zhou, Assistant Engineer
DEPARTMENT: Public Works
SUBJECT: STREET REHABILITATION AND PARK PATHWAY
RESTORATION PROJECT (2023-24) CIP 301-716 - NOTICE OF
COMPLETION
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution accepting the work performed by G. Bortolotto & Company, Inc. (Bortolotto) for the construction of CIP 301-716 Street Rehabilitation and Park Pathway Restoration Project (2023-24) and directing the City Clerk to file the Notice of Completion (NOC).
EXECUTIVE SUMMARY
CIP 301-716 consisted of street rehabilitation and pavement maintenance on E. 3rd Ave and Edgewater Blvd and paver restoration work on E. Hillsdale Blvd at Center Park Ln.
Work included the installation of new curb ramps in conformance with the Americans with Disabilities Act (ADA), signage, striping, and utility adjustments. The work has been completed in conformance with the contract documents by Bortolotto within the project budget.
Unused funds will be returned to the appropriate originating funds. It is recommended that the City Council accept the work and direct the City Clerk to file the NOC.
9 3
0 BACKGROUND
At the April 15, 2024, meeting, the City Council adopted City Resolution No. 2024-26 approving the plans and specifications for CIP 301-716 and authorizing the call for bids.
City Resolution No. 2024-70 adopted on July 15, 2024, approved the execution of a construction contract with G. Bortolotto & Company, Inc. in the amount of $1,989,541.55 for CIP 301-716 and established a project contingency of $200,000.
Along with the construction contract, CSG Consultants (CSG) was awarded a contract for $198,940 with a contingency amount of $20,000. CSG assisted with inspection services, submittal review, material testing, and construction support throughout the project.
Construction began in September 2024 and was substantially completed in December 2024. Due to unsatisfactory work during the first installation, corrective work for the paver restoration scope was required. The corrective work was completed in March 2025. Day-to-day construction management and inspection services were performed by in-house staff and CSG. The contractor has completed all punch list items of work and the final invoice for the work was received in April 2025.
ANALYSIS
The scope of work for CIP301-716 consisted of:
Street Rehabilitation & Pavement Maintenance
•Edgewater Boulevard, south of Beach Park Boulevard to Baffin Street (digouts, grind and overlays, and slurry seal)
•East 3 rd Avenue, Western City limit to Bayside Towers (digouts, grind and overlays, and slurry seal)
Additional Roadway Improvements
•Rehabilitation of the pavers and bituminous layer at E. Hillsdale Boulevard and Center Park Lane intersection.
•Yield sign installation at Rectangular Rapid Flashing Beacon (RRFB) crosswalks on Beach Park Blvd, along the levee.
During the project, four (4) contract change orders were issued, resulting in a net credit of $121,826.02 to the City. Contract Change Orders #1, 2, and 3 (CCOs #1, 2, 3) addressed increases in quantities for items installed in the field that were higher than originally shown on the bid schedule. The additional increases were due to estimation adjustments and opportunities to provide additional rehabilitation that was not addressed during the design phase. CCO #1 funded additional linear footage of concrete curb and gutter, as well as increased square footage of 2.5-inch asphalt concrete grind and overlay of asphalt concrete. CCO #2 primarily funded additional concrete work and striping. Asphalt concrete work was also included in CCO#2 to 9 3
0 repair a sinkhole that was encountered during paving operations. CCO #3 funded increases in striping quantities.
In addition to bid quantity adjustments, CCO #2 addressed corrections to the Levee and Bay Trail facilities, including the revision of pedestrian logo orientations and installation of additional striping to increase safety and awareness of path usage. The levee improvements were separately funded by the Levee Project Budget CIP 327-657.
The final CCO #4 funded the corrective work for the installation of the decorative pavers at the intersection on E. Hillsdale Blvd at Center Park Lane. Given the partial responsibility of the contractor and the unsuccessful initial installation, staff and the Construction Manager engaged in multiple rounds of negotiation with the contractor to reach a 50 percent cost reduction in reinstallation costs. Additionally, CCO #4 included adjustments to the quantities contained in the original contract to reflect work not performed or removed from the scope of the project. The quantities were modified based on existing field conditions and alternative design solutions to reduce project costs.
Given that Bortolotto has completed its work in conformance with the contract documents, it is recommended that the City Council accept the work and direct the City Clerk to file the NOC.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Categorically Exempt pursuant to CEQA Guidelines Section 15061(b)(3) and 15301(c) – Existing Facilities
FISCAL IMPACT
The following is the project expenditure summary:
Project Budget
CIP 301-716 $2,678,247.48
Construction Contract Expenses
Contract Agreement with G. Bortolotto & Company, Inc. $ 1,989,541.55 CCO #1 – Curb and Gutter Replacement and AC Grind/Overlay $ 13,427.00 CCO #2a – Concrete Work, Sinkhole Repair, and Striping $ 25,199.20 CCO #2b – Levee/Bay Trail Striping Improvements
(funded by CIP 327-657 – excluded from 716
Budget)
$ 11,865.00
CCO #3 – Thermoplastic Striping $ 7,291.00
CCO #4 – Paver Restoration and Quantity Adjustment for
Work Not Performed ($ 179,608.22)
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0 Total Construction Contract $ 1,867,715.53
Total Construction Contract – Excluding Levee Scope $ 1,855,850.53 Other Project Related Expenses
Consultant/Designer – BKF Engineers $ 144,451.75
Anticipated Invoice for Record Drawings $ 416.25 Construction Management Services – CSG Consultants
Advertisement/Miscellaneous Expenses
$ 145,151.00
$ 4,090.89
Total Other Project Related Expenses $ 294,109.89
Total Project Expenses to date $ 2,161,825.42
Total Project Expenses to date (excluding Levee Scope) $ 2,149,960.42 Project Budget Balance $ 528,287.06
The contract work has been completed and the NOC can now be filed. Tonight’s action will establish the official date of completion of the work performed by Bortolotto, formalizing the City’s acceptance of the contract work and allowing final payment to the contractor to be made. The project budget balance (unused funds) will be returned to the respective originating funds. Below are the original funding sources:
•$2,000,000 – Fund #102 – Measure “A”
•$678,247.48 – Fund #301 – General Fund – Developer Impact Fees The project budget balance is returned in the order of the least to the most restrictive funds. The unused funds will be used to fund future projects including this year’s pavement rehabilitation project.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:
Attachment 1 – Resolution
Attachment 2 – Notice of Completion