Foster City City Council
June 2, 2025

Updated November 13, 2024TolemiHdL CompaniesDeckard Technologies3DiA. SUBMITTAL COMPLETENESS COMPLETE COMPLETE COMPLETE COMPLETE1Title Page includedYESYESYESYES2Cover Letter of Interest includedYESYESYESYES3Conflicts of Interest addressedYESNOT CLEARYES - COVER LETTERYES - COVER LETER4Scope of Work includedYESYESYESYES5Schedule includedYESYESYESYES6Outreach Strategy includedYESYESYESYES7Qualifications and References includedYES YES YES YES8Cost Proposal includedYESYESYESYES9Acknowledgement of Contract includedYES YES YES YES10 IT Questionnaire included YES YES YES YES1 DEMONSTRATED UNDERSTANDING OF THE REQUESTED WORK AND RESPONSIVENESS TO SCOPE OF SERVICESSCOPE Total Tolemi HdL Companies Deckard Technologies 3DiScore (1= no, 2 = yes)222222 QUALITY AND COMPLETENESS OF PROPOSALPROPOSALTotalTolemiHdL CompaniesDeckard Technologies3DiScore 1 - not complete; 2 = one or more items not clear; 3= complete3 3 2 1 3NotesConflicts of interest statement not clearDid not include annual costs after 1st year3 RELATED AND RECENT EXPERIENCE OF SIMILAR SCOPE AND COMPLEXITY IN SAN MATEO COUNTY, THE BAY AREA, CALIFORNIAEXPERIENCE TotalTolemiHdL CompaniesDeckard Technologies3DiScore (ranked in order of least to greatest)4 4 2 1 3Questions or comments from reviewerGreat Bay Area expertise in small citiesHas Bay Area expertise but is more focused in Southern California, with only one Bay Area CityHas Bay Area expertise but programs are not for rental registries. For Redwood City, for example, program is for short-term rentals.Has Bay Area Expertise but much bigger cities4 OUTREACH AND COMMUNITY ENGAGEMENT EXPERTISE AND TECHNIQUESOUTREACH TotalTolemiHdL CompaniesDeckard Technologies3DiScore (2 = digital outreach included; 1 = outreach additional)2 2 2 2 2Notes Reviewer: fill in green boxes only and follow instructions in orange boxes to rank the four proposals submitted for the Rental Registry Program.FOSTER CITY Rental Registry RFP Scoring Sheet 1 Reviewer: fill in green boxes only and follow instructions in orange boxes to rank the four proposals submitted for the Rental Registry Program.FOSTER CITY Rental Registry RFP Scoring Sheet5EXERPTISE AND EXPERIENCE OF PROJECT TEAM AND INHOUSE EXPERTISE, OR INCLUSION OF SUBS TO ADDRESS SCOPE OF WORKTEAM Total Tolemi HdL Companies Deckard Technologies 3DiScore (2 = meets requirements; 1= does not meet requirements)2 2 2 2 2NotesIncludes in-person engagement/meeting add-on option for additional fee6 ABILITY TO PERFORM WORK WITHIN A REASONABLE TIMEFRAME AND BUDGETBUDGET & SCHEDULE Total Tolemi HdL Companies Deckard Technologies 3DiScore - ranked in order43421Notes10% higher price than HdL; same annual cost as HdLMost competitive priceLaunch cost breakdown shows high cost for outreach letter campaign for small number of properties. Seems like a better fit for a greater number of units.More than double the price of all other proposals - focus is on larger jurisdictions7 CREATIVITY TO APPROACH TO SCOPE OF WORK AND DELIVERABLESCREATIVITY Total Tolemi HdL Companies Deckard Technologies 3DiScore (1, 2 or 3, 3 being highest)33333NotesHas options to integrate with other systemsPiggybacks on business license tax software, which Foster City Uses HdL for.Has options to integrate with other systemsHas options to integrate with other systems8a COST TO CITY TO LAUNCH SOFTWARE PROGRAM, ANNUAL COST TO CITY AND PRICE PER UNIT FOR LL'SCOST Total Tolemi HdL Companies Deckard Technologies 3DiLaunch Cost $ 22,000 20,000$ 25,000$ 60,000$ Score for City Cost 43421Notes Optional in-person meeting/community engagement option is $1,000 extra 8bCOST TO CITY TO LAUNCH SOFTWARE PROGRAM, ANNUAL COST TO CITY AND PRICE PER UNIT FOR LL'S - UPDATED 11/12/2024 FOR BMR UNITS ONLYCOST Total Tolemi HdL Companies Deckard Technologies 3DiAnnual Cost to City $ 15,000 $ 15,000 Did not provide $31,000+ ranked in order with 1 being highest cost and 2 being lowest cost; 0 if no response; tie=same scoreScore 222019 ACCEPTANCE OF CITY'S STANDARD AGREEEMENT AND INSURANCE REQUIREMENTS - 5 points MaxAGREEMENT Total Tolemi HdL Companies Deckard Technologies 3DiScore 1, 2 or 333133ranked in order 1-4 with 1 being highest cost and 4 being lowest costLegend: 3=no changes; 2=minor changes; 1= doesn't meet insurance or substantial changes2 Reviewer: fill in green boxes only and follow instructions in orange boxes to rank the four proposals submitted for the Rental Registry Program.FOSTER CITY Rental Registry RFP Scoring SheetNotesNo changes Vendor has only $2M in insurance and minor changes for contract. If we select them it could be contingent on obtaining higher level of insurance.No changes No changes10RELEVANCE OF REFERENCESREFERENCES TotalTolemiHdL CompaniesDeckard Technologies3DiScore (1-4)44312NotesMonterey, Half Moon Bay, Berkeley, EPACulver City, Pomona, San Pablo, Cudahy CABurlingame, Redwood City, Carlsbad, Placer County, Eastvale CA, and Hallandale Beach, FLBerkeley, San Francisco, Los Angeles CountyFINAL SCORETotalTolemiHdL CompaniesDeckard Technologies3DiREVIEWERS TOTAL SCORE3331271923Rank1243Completed by: (Reviewer Name)N JabbaDate:Wednesday, November 13, 2024Ranked best (4) to least (1) 3