Progress Through: March 31, 2025
Quarterly Progress Report
San Mateo Clean
Water Program
for the
Wastewater
Treatment Plant
Projects
1st Quarter Report January 1, 2025
to March 31, 2025
Submitted on: April 21, 2025
Active Wastewater Treatment Plant Projects
46T003 WWTP Nutrient Removal and Wet Weather Flow
Management Upgrade
Project Description:
The WWTP Upgrade and Expansion Project will replace aging infrastructure, provide capacity for wet weather flows, comply with regulatory requirements, enhance reliability, and produce a higher quality effluent that meets current and future permit requirements and Title 22 recycled water quality. Producing higher quality effluent will enable the City to develop a water reuse Program.
GMP3 – Contract
Contractor Sundt
Award Date 9/21/2020
Construction NTP 9/22/2020
Duration (calendar days) 1704
Contracted Completion Date 5/23/2025
Total Original Contract Amount $379,880,747.00
Revised Contract Amount $383,790,833.00
Original Contingency Amount $13,900,000.00
Revised Contingency Amount $38,986,910.00
Forecast Completion Date 4/22/2026
Current Contracted Amount $413,503,766.00
Actual Expended $393,645,606.00
Current Period Activities
Project/Construction Management
• Coordinating the Special Inspections Services
• Providing Construction Inspection Services
• Reviewing and recommending approval of change orders
• Administering the Consultant and Subconsultants contracts • Assisting with the Startup and Commissioning training of Plant Staff • Monthly WWTP update meeting with Foster City management team.
January through March 2025 P A G E 11
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2025
Project Inside
Project Manager Leswin DCunha
Project Type Wastewater System
Phase Construction
GMP1 – Contract
Contractor Sundt
Award Date 5/6/2019
Construction NTP 6/4/2019
Duration (calendar days) 1124
Contracted Completion Date 7/1/2022
Total Original Contract Amount $33,098,178.00
Contingency Amount $1,725,000.00
Substantial Completion Date 2/1/2023
Current Contracted Amount $34,783,550.00
Actual Expended $31,630,697.00
GMP2 – Contract
Contractor Sundt
Award Date 5/4/2020
Construction NTP 5/5/2020
Duration (calendar days) 619
Contracted Completion Date 01/14/2022
Total Original Contract Amount $17,716,049.00
Contingency Amount $1,645,000.00
Acceptance Date 3/6//2024
Current Contracted Amount $17,963,767.00
Actual Expended $17,206,534.00
Engineering Design/ Services During Construction
• Interpretive Signage - Contractor is in the process of procuring the signage. Signage to be installed mid- April 2025
• ESDC: HDR continued review of submittals and RFIs on GMP 3; development of design change notices; onsite and remote support by Resident Engineer. HDR continuing the preparation of electronic Operations and Maintenance Manuals
Permitting:
Bay Area Air Quality Management District (BAAQMD)
A/C 30448 (Liquid Processes)
Because the A/C renewal request has been submitted, the City can continue construction/operation under the conditions of the existing permit until a new A/C permit is issued.
A/C 30449 (Generators)
Because construction is complete and source test data submitted, the City does not need to renew the A/C. The Source Test data was approved 10/26/23. The next step is to issue the Permit to Operate (P/O). In the interim, the City can operate the generators under the conditions of the A/C permit.
Public Outreach
• PM/CM and the CWP Public Outreach Lead coordinated on regular project updates to the website, newsletter, social media, etc.
Construction
GMP1
Project close out is almost complete. Anticipated May 2025.
GMP-2
Project is closed out and accepted.
GMP-3
The contracted completion date for GMP3 has been adjusted to May 22, 2025, to account for additional time to incorporate additional scope added for the back-up fuel system.
However, the City was informed by the contractor that the procurement of the electrical panels required for programming the SCADA have been impacted by the supply change issues because of the Covid pandemic, leak testing of the basins took longer than originally planned, the chemical piping system needs to be replaced to account for thermo- expansion and contraction, and the air aeration piping in the BNR area failed its initial pressure t est and required to be reworked.. The project end date is now projected to be April 2026. The Contractor and the City are working together to minimize the potential delays and reduce this potential completion date extension.
Commissioning meetings were held to continue discussing start-up activities. Yard piping is complete except for final connection of the force mains to the Headworks schedule for J une 2025.
Continued to install Electrical (conduit and wiring) and Mechanical Equipment (piping with structural supports) in Areas 70 (Chemicals), and 55 (BNR.).
January through March 202 5 P A G E 12
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2025
Admin Building is pending approval from Building and Fire Departments and completion of the final punch list items.
The warehouse is completed and has been granted temporary occupancy Continued improvements to the existing Sodium Hypochlorite Day and Bulk Storage Tanks, and pumping systems.
Continued improvements to the existing Sodium Bisulfite Tanks and Pumping system. Improvements to the existing Chlorine Contact Basins are completed. Parcel Map Recorded April 11, 2024
Next Period Activities
Project/Construction Management
• HDR’s to continue to provide ESDC services including development of process O&M manuals, process training, expanded discipline-specific Resident Engineer services, and related known scope reflected in the contingency budget.
Engineering Design/Services During Construction
• ESDC: HDR continues to provide onsite resident engineering services.
Permitting
• Coordination with Building and Fire Departments for Temporary Occupancy for Admin Building. The anticipated temporary occupancy is mid -May 2025.
Public Outreach
• Provide project updates to the CWP Public Outreach Lead for monthly newsletter, website, and social media updates.
• Continue as-needed support in response to resident queries via the communication hotline.
Construction
GMP-1
• Close out project
GMP-2
• Completed.
GMP-3
Continue to install Electrical (, conduit and wiring) and Mechanical Equipment (piping with structural supports,) in Areas 55 (BNR) and 790 (Chemical).
Continue coordination with Building and Fire Department for Temporary Occupancy for Admin. Building.
Work on final punch list items.
Continue the improvements to the existing Sodium Hypochlorite and Sodium Bisulfite systems. Installation of Chemical piping in Area 70 (Chemical Area) Modifications to the Aeration Air (AA) piping in the BNRs Continue SCADA programing
January through March 202 5 P A G E 13
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2025
Risks and Opportunities
• Cal Water’s New Potable Water Main Extension: Completed • PG&E’s New Primary Service: Completed
• Relocation of PG&E’s Utilities from Detroit Drive: Completed
Financial Status
The current update shows an overrun ($39.53M) of the original budget.
Millions
Budget $532.71M
Actual Cost to date $538.34M
Estimate at Completion
$597.46M
Schedule Status
The current forecast as of March 2025 shows project completion to be in April 2026
January through March 202 5 P A G E 14
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2025
46T009 IAP Package II
Project Description:
Replace and repair aging infrastructure at WWTP by adding screening, flexibility, and redundancy for WWTP solids processes. The project includes: (1) Mechanical bar screen and repair of concrete wall at the IJB; (2) Effluent PS #1 pumping and piping improvements; (3) replace two of the oldest pumps in PS #1; (4) Cake pumping system: add second cake pumping system; and (5) Second cake hopper system: add a second cake hopper, slide gate, access walkway, and platform.
Current Period Activities
Project/Construction Management
• Coordinated City negotiations with Contractor for time extension / delays.
Engineering Design/ Services During Construction
(Various)
Aid in project Close out
Permitting
No activities during this period.
Public Outreach
No activities during this period.
Construction
Immediate Action Projects, Package II (IAP II)
Construction Substantially complete
Next Period Activities
Project/Construction Management
Continued change management support.
Engineering Design and Engineering Services During Construction Aid in project Close out
Permitting
No activities during this period.
Public Outreach
No activities during this period.
Construction
Immediate Action Projects, Package II (IAP II)
Project is Substantially Complete.
Need to resolve outstanding change orders.
January through March 202 5 Page 31
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2025
Project Inside
Project Manager Tyler Kirkendall
Project Type Wastewater System
Phase Construction
Design Firm Stantec, HDR
IAP II – Contract
Contractor Myers & Sons
Award Date 2/11/2019
Construction NTP 2/19/2019
Duration (calendar days) 848
Contracted Completion Date 6/14/2021
Contract Amount $6,340,000
Contingency Amount $1,144,000
Forecast Completion Date 5/1/2025
Current Contracted Amount $7,181,514
Actual Expended $7,175,514
Risks and Opportunities
Project is Substantially complete. Need to resolve the potential Time Impact Analyst and associated costs. Delays to the project by sludge cake pumping system resulted in significant delays to the project.
Financial Status
The current update shows an overrun ($5.7 M) of the original budget.
Millions
Budget $13.0M
Actual Cost to date $13.5M
Estimate at
Completion
$18.7M
Schedule Status
Project schedule temporary on hold while issues are being resolved. Anticipat es construction to be completed by May 1, 2025.
January through March 202 5 P A G E 32
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2025
46T010 IAP Package III
Project Description:
Upgrade aging infrastructure and increase reliability for the effluent PS at the WWTP. Improvements include performing hydraulic analysis on the effluent PS and flow meters; add variable-frequency drives (VFDs) and check valves on stormwater pumps; replace check valves (3) for dry weather pumps; replace MCCs/VFDs (4) and control panels (4) for dry weather pumps; and replace doors (3) and windows (10), repair roof, and add HVAC for the PS.
Current Period Activities
Project/Construction Management (Jacobs -Riva Mitra/Tanner Pacific) Project Management by Jacobs with assistance from the City Construction Management by Tanner Pacific
Engineering Design/ Services During Construction (HDR)
Review of Submittals and RFI’s
Construction
Continued construction of Site Waste Pump Station, Valve Vault and associated piping Continued construction of the Effluent Pump Station expansion and associated piping Completed replacement of the HVAC units and continued construction of the piping in the Solids Handling Building
Completed replacement of Digester 1 piping.
Completed structural repairs of concrete and installation of new windows in the Effluent Pump Station Building. Completed Valve Replacement in the Effluent Pump Station Next Period Activities
Project/Construction Management (City/Tanner Pacific)
Construction Management by Tanner Pacific
Project Management by Jacobs.
Engineering Design/ Services During Construction
HDR to continue EDSC.
Construction
Continuing the construction of Site Waste Pump Station and Improvements to the Effluent Pump Station and associated piping
Continuing the connection to the Effluent Pump Station discharge piping Risks and Opportunities
Rescoping the project pushed out the completion date of the project.
January through March 202 5 P A G E 35
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2025
Project Inside
Project Manager TBD
Project Type Wastewater System
Phase Engineering
Financial Status
The current update shows an overrun ($15.33 M) of the original budget. The original budget was an estimate to be used as a place holder that was set prior to having any knowledge of the project scope of work. The overall program carried a large contingency to compensate for this unknown and a portion of those contingencies are being used to offset this overrun. The current estimate is based on a defined scope of work.
Budget
$2.47
million
Actual Cost to
date
$9.5
million
Estimate at
Completion
$17.8
million
Schedule Status
The current forecast shows final completion in August 2025.
January through March 202 5 P A G E 36
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2025
46T090 Annual Major Component WWTP
Project Description:
Maintain reliable plant operations to meet regulatory permit requirements and repair and replace critical WWTP
infrastructure. The operations and maintenance team maintain an active list of potential projects that are implemented as funds are available.
Current Period Activities
Project/Construction Management (Jacobs- Riva Mitra/ Tanner Pacific) Jacobs provides Project Management with assistance from the city staff. Tanner Pacific provides Construction management.t
AMC project
Update WWTP Biosolids and Energy Management Plan – Brown and Caldwell are working on the study.
They investigated the condition of the interior of Digester 2. Study to be completed early 2026. Digester 1 Improvements - waiting for biosolids report to be completed. Centrifuge and Centrifuge Feed Pump Replacement – Requests for proposal for the design phase are due in early April 2025.
Solids Handling Systems I&C Improvements - working on the request for proposals. Digester Transfer Pump Project –. VFD’s arrived in late March 2025., Project completion May 2025. 3 Water Pumping Improvements – design ongoing anticipated start of construction fall 2025. DAFT Corrosion Improvements – Study to evaluate alternatives to repairing DAFT was awarded to Carollo in November 2024. Study to be completed in July 2025.
Digest 2 Mixer Repair/Replacement – SPX was awarded the repair of the mixer in September 2024. The mixer will take approximately 6 months to repair. Anticipated to be done in May 2025.inital investigation after cleaning digester 2 is that the interior and draft tube need to be coated, and the draft tube bracing be repaired.
MCC Replacement- HDR is working on finalizing the design for advertisement in May 2025.
Permitting (Various)
None
Construction
Digester Transfer Pump Project was awarded in November 2023. The contractor has procured the equipment.
Minor electrical work has started. VFDs arrived in March 2025. Consecution estimated to be completed in Maty 2025.
Next Period Activities
Project/Construction Management (City/ Tanner Pacific)
Continue CM on the Digester Transfer Pump Project
Engineering Design/ Services During Construction
• Design Consultants providing EDSC for the Digester Transfer Pump project. • Continue the design on the 3 Water/Ferric project
January through March 202 5 P A G E 39
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2025
Project Inside
Project Manager Riva Mitra
Project Type Wastewater System
Phase Engineering
• Advertise for Bid the MCC Replacement project
• Continue working on the Biosolids and Energy management plan • Continue to work on the DAFT Study
• Select Design consultants for the Centrifuge project and for the Solids Handling Systems I&C project • Monthly WWTP update meeting with Foster City management team. for the AMC projects.
Permitting
None
Construction
Continue the Construction on the Digester Transfer Pump project with the installation of the VFDs. Begin Construction procurement for the MCC Replacement project Risks and Opportunities
AMC 36 Centrifuge Conveyor Replacement will be part of the Centrifuge replacement project. Request for proposals for the design of this project is currently being prepared.
Financial Status
Project shows EAC over budget.by $12.93 million The original budget was an estimate to be used as a place holder that was set prior to having any knowledge of the project scope of work. The overall program carried a large contingency to compensate for this unknown and a portion of those contingencies are being used to offset this overrun. The current estimate is based on a defined scope of work.
Budget $8.92M
Actual Cost to date $2.95M
Estimate at Completion $21.85M
Schedule Status
AMC 6 +23 was completed in November 2022.
AMC Digester 2 Mixer Repair/Replace, awarded to SPX in September 2024; will take approximately 6 to 8 months Digester 2 will be offline until the repair is completed. AMC Digester Transfer Pump was awarded in November 2023. The contractor has completed minor electrical work. VFDs arrived in March 2025. Scheduled to be completed in May 2025... All other AMC projects are in the design or predesign phase.
January through March 202 5 P A G E 40
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2025
Completed Projects
Wastewater Treatment Plant Projects
Updated to latest values from EDEN (January 2020)
Name
Start Date
Finish
Date
Actual Cost
469948: SCADA Immediate Projects: Phase 2 (IAP) 1/2/2015 11/25/2015 $1,524,717 469962: Short-Term MCC Replacement Project (IAP) 1/2/2015 11/25/2015 $49,628 469973: Secondary System: Immediate Projects: SCs 1-4 and return- activated sludge Pump Values (IAP)
1/2/2015 11/25/2015 $426,918
469975: Solids: Immediate Projects: GT 1&2 (IAP) 1/2/2015 11/25/2015 $372,358 469976: Immediate Projects: Boiler Replacement 1/2/2015 4/29/2016 $475,296 469978: Solids Building: Immediate. Projects: Centrifuge Hoist Project (IAP) 1/2/2015 11/25/2015 $2,410 46T002 IAP Package I 8/1/2018 8/28/19 $18,621,868
TOTAL $21,472,951
January through March 202 5 P A G E 41
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2025