TASK ORDER NO. WHM-2025-01
TO MASTER LAND SURVEYING AND ENGINEERING SERVICES AGREEMENT FOR
PROFESSIONAL ENGINEERING SERVICES
This Task Order No. WHM-2025-01 ("Task Order") is made and entered into by and between the City of Foster City/Estero Municipal Improvement District (“City/District”) and Wilsey Ham, Inc. ("Consultant").
RECITAL
A. City and Consultant entered into an agreement entitled Master Land Surveying and Engineering Services Agreement ("Agreement"), by which the Consultant agreed to perform professional land surveying, mapping, and right of way engineering services and related services in accordance with Task Orders issued by the City.
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all items and conditions set forth in the Agreement.
2. SCOPE OF TASK ORDER. Consultant shall perform the services described in Exhibit "A”, attached hereto and incorporated herein by reference, in accordance with the terms and conditions of the Agreement.
3. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement, in an amount not to exceed $91,862 (including all hourly billings as well as reimbursable costs.
4. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Consultant and the City.
IN WITNESS WHEREOF, the City and Consultant do hereby agree to the full performance of the terms set forth herein.
City of Foster City Consultant
_____________________________ _________________________ By: Stacy Jimenez By: Brandon Davis
Title: Mayor Title: President
Date: _________________________ Date: _____________________
EXHIBIT A
SERVICES TO BE PROVIDED, PAYMENTS, PROJECTS, AND SCHEDULE,
PROFESSIONAL ON-CALL ENGINEERING SERVICES
This is an Exhibit attached to and made a part of and incorporated by reference to the Agreement dated July 18, 2022, by and between Wilsey Ham, Inc., hereinafter referred to as "CONSULTANT" and the City of Foster City/Estero Municipal Improvement District, hereinafter referred to as "CITY/DISTRICT" providing for professional services.
SEE ATTACHED.
May 28, 2025
Amy Zhou
Assistant Engineer
City of Foster City Public Works
610 Foster City Boulevard
Foster City, CA 94404
Re: REVISED - Foster City PD Security Gate Project, CM Services Proposal Dear Amy,
On behalf of Wilsey Ham, I am pleased to submit this proposal to provide Design and Management Services for the Foster City Police Department Security Gate project. We look forward to assisting the City with this project.
Background
The City of Foster City has identified a project that consists of the installation of two separate security gates at the Foster City Police Department parking lot areas. These security gates will need to be designed to have controls that are compatible with their existing security access system. Installation will need to be carefully coordinated so as not to interfere with daily public safety operations. It is anticipated that Design Phase tasks will begin in June, with the design development and bid packages being ready for publication in order to complete the bid phase would be complete before the end of the year. For the purposes of this proposal, we have assumed a 26-week total for the design and bid phase. We assume a start date of 6/17 (week 25) and an end date of 12/15 (week 51). A Preliminary Schedule is attached. The City has indicated that the PS&E is to be developed into 3 submittal stages 60%, and 90%, and 100%(Final Submittal/Bid Set). Per the City’s request coordination/progress meetings with City staff will be conducted bi-weekly. The City would also like us to include tasks for the construction phase and the close out phase and an optional task for PG&E coordination.
Our Project Manager (PM), Bret Miller will be responsible for all interaction and coordination activities between the City, stakeholders and Contractor should the option for Wilsey Ham to provide construction task oversight be exercised by the City.
Based on the foregoing, we have divided the project into the following Base Scope of Services.
Base Scope of Services
Task 1 – Design Phase
The following work is included in this task:
1. Site visit & kickoff meeting with stakeholders.
2. Additional product data research. Collect data a lready available from the City.
3. Assist with establishing development of basis of design criteria
4. Research requirements, field exploration/collect site data. a. Record drawing review
b. Horizontal utility location.
c. Topographic survey, see attached sketch.
d. In field electrical investigation.
5. Find qualified vendors for compatible access con trols. Outreach to manufacturer for list of qualified and recommended vendors.
6. Develop bid documents.
a. Schematic Site Plan and Gate Detail Cut Sheet
b. Electrical plan and details
c. Specifications
EXHIBIT A
May 28, 2025
Amy Zhou
d. Engineer’s Estimate
e. Bi-weekly Design Phase meetings, prepare and att end (26 weeks – up to 13 meetings total)
f. Submittals 60%/90%/100% (3 total max)
g. QA/QC
h. Prepare and maintain milestone schedule.
7. Prepare Milestone schedule.
Deliverables:
• Kick off meeting agenda and minutes.
• Written summary of product data information gather ed. • A matrix (typically in excel) with basis of design criteria items, notations and input from City/stakeholders.
• Written summary of electrical requirements transmi tted to designer for inclusion in drawings.
• Detailed list of certified vendors for bid outreac h. • Plans, Specifications, and Estimate. Presented for review at 60%, 90%, and 100% (final/bid set) increments.
• Milestone schedule developed with Microsoft Projec t to include tasks and durations for each phase (Design, Bid, Construction and Post-Construction) which will fall within the City’s request for completion of Project by end of calendar year.
Task 2 – Bid Phase
The following work is included in this task:
1. Conduct pre-bid site meeting for potential bidde rs.
2. Evaluate bids, provide analysis and recommendati ons.
Deliverables:
• Pre-bid meeting agenda and sign-in documentation.
• Written summary of bid evaluation
Task 3 – Construction Phase
The following work is included in this task:
1. Facilitate pre-construction meeting with Contrac tor/City Stakeholders.
2. Review submittal/shop drawings and provide recom mendations. Includes up to eight (8) submittals.
3. Review site logistics plan prepared by Contracto r with City/stakeholders.
4. Set up electronic files for project documentatio n.
5. Facilitate project kick-off meeting on site with Contractor/City/stakeholders.
6. Monitor Contractor work product for plan and spe cification compliance, photo documentation. Six (6) site visits included.
7. Review/respond to RFI’s or field questions. Up t o ten (10) RFI’s included.
8. Review contractor change order requests and prov ide recommendations to City. Up to four (4) change orders.
9. Review/approve Contractor payment applications. Up to three (3) payment requests included.
10. Verify system performance with City/Stakeholders.
11. Perform punch list inspection; verify Contractor completion of all punch items.
Deliverables:
• Agenda and meeting minutes.
• Written review of all submittals and shop drawings .
EXHIBIT A
May 28, 2025
Amy Zhou
• Issue comments for site logistics plan to Contract or. • Transmit all project files to City via electronic link at completion of project. • Prepare agenda and transmit meeting minutes for pr ogress meetings. • Written response to RFI’s to Contractor. Update re cord drawings as appropriate. • Written response recommendations to City for chang e order requests by Contractor.
Includes up to four (4) change order requests.
• Verify percentage of construction complete and pro vide written recommendations to City for Contractor payment applications. Includes up to three (3) payment requests. • Agenda with performance tasks and sign off with ap plicable City/stakeholders. • Provide punch list to Contractor. Verify completio n of each item with signatures/dates.
Task 4 – Close Out Phase
The following work is included in this task:
1. Prepare record Drawings from Contractor’s Redlin es
2. Gather, review and transmit operation & maintena nce manuals.
3. Coordinate in-service demonstration and maintena nce with Contractor/City/stakeholders.
4. Provide recommendations for Project acceptance.
5. Assist City with project completion documents, i ncluding record drawings.
6. Transmit electronic project files via link, incl uding detailed Table of Contents.
Deliverables:
• Hard copies and electronic files of operation & ma intenance manuals. • Agenda and instructional materials and sign-off sh eet for in-service demonstration performed by Contractor for City/stakeholders.
• Completed Final Acceptance document for City recor d files. • Record drawings in CAD and/or pdf format transmitt ed electronically to City. • Table of Contents and link to download all project files.
Optional Services
Task A – PG&E Coordination
The Base Scope of services assumes that sufficient capacity for the gates installation exists at the site and that an additional service is not required. Therefore, PG&E coordination is not necessary and is not included in our base scope. This optional work will not proceed without prior authorization from the City. PG&E coordination is highly dependent upon the responsiveness and requirements of PG&E much of this work is outside of our control. We are including a budget of 12 hours to coordinate with PG&E for a new service application if it is ultimately needed and this optional task is selected. This is an estimated budget, if PG&E coordination efforts exceed the estimated budget additional fee will be required.
Assumptions
1. We have no information on the presence of hazard ous materials and for the scoping purposes of this proposal we assume that none exist at the site. Any activities related to hazardous materials are excluded from this proposal.
2. This proposal is based on the assumption that th e City has, and will provide, detailed and accurate record information for the existing improvements, building, and electrical systems.
3. We assume power can be obtained on-site, there i s available capacity to add the gates, and no new service is required. No PG&E coordination is included in our base scope of services. An allowance for PG&E coordination is included as an optional task.
EXHIBIT A
May 28, 2025
Amy Zhou
4. No lighting design is included.
5. Special Inspection and Testing is not anticipate d and is therefore excluded. If needed it will be provided by others outside of the scope of this proposal.
6. For the purpose of estimating the level of effor t, we have assumed the above number of meetings, design and product submittals, and RFIs based on similar project experience.
Excess RFIs and/or submittals may require an additional fee. The duration of each meeting is assumed to be a maximum of one hour plus preparation. If additional or longer meetings are requested, additional fees will be required.
7. We assume all permit fees, if required, will be paid by the City. Permit fees are excluded.
8. The scope of this proposal assumes a 6-month des ign and bid schedule. Schedule pauses or extensions may require additional scope and fee.
9. Only those tasks specifically described herein a re included in this proposal. Any other requested work will be performed on a time and materials basis in accordance with the attached fee schedule.
Fee and Schedule
Wilsey Ham's fee for the foregoing Base Scope of Services is estimated to be approximately $89,250 on a time and materials basis in accordance with the attached Charge Rate Fee Schedule. Optional Task is estimated to be an additional $2,612. If the base scope and optional scope tasks are selected, the total fee is estimated at $91,862. We will not exceed the authorized fee without your prior authorization.
Authorization
You may authorize Wilsey Ham to proceed in accordance with this proposal, our Master Agreement, and the attached Charge Rate Fee Schedule by returning a task order or written authorization. Work will commence with the City’s Notice to Proceed.
We appreciate the opportunity to assist the City with this project.
Very truly yours,
WILSEY HAM
Brandon Davis, P.E., QSD
President
Senior Principal Engineer
(650) 286-8428 (direct)
[email protected]
Attachments Fee Proposal, Charge Rate Fee Schedule, Survey Area Sketch, and Preliminary Schedule
EXHIBIT A
1 REIM- TOTAL TOTAL
SUB- BURSABLE WH TOTAL WH LABOR
TASK DESCRIPTION $277 HRS $213 HRS $174 HRS $319 HRS $100 HRS $188 HRS CONSULTAN TS EXPENSES LABOR $ ALL $ HOURS
1. Design Phase Tasks
1 Site visit & kickoff meeting with stakeholders 852 4 852 852 4 2 Additional product data research 852 4 852 852 4
3 Assist with establishing development of basis of design criteria 852 4 852 852 4 4 Research requirements/collect site data
a Record drawing review 277 1 852 4 696 4 1,825 1,825 9 b Horizontal utility location 277 1 213 1 2,760 490 3,250 2 c Topo survey 554 2 2,552 8 1,504 8 144 4,610 4,754 18
d In field electrical investigation 4,432 16 1,392 8 5,824 5,824 24 5 Find qualified vendors for compatible access controls 1,704 8 1,704 1,704 8 6 Develop bid documents
a Schematic Site Plan and Gate Detail Cut Sheets 2,216 8 4,176 24 75 6,392 6,467 32 b Electrical Plan 11,080 40 13,536 72 125 24,616 24,741 112 c Specifications 1,108 4 1,392 8 2,500 2,500 12
d Engineers Estimate 554 2 1,392 8 1,946 1,946 10
e Bi-weekly Design Phase meetings prep/attend (26 weeks-upto 13 mtgs) 5,538 26 125 5,538 5,663 26 f Submittals 60/90/100 (3 total max.) 277 1 639 3 1,044 6 1,960 1,960 10 g QA/QC 831 3 831 831 3
7 Milestone schedule 852 4 852 852 4
21,606 78 12,354 58 10,092 58 2,552 8 15,040 80 2,760 469 61,644 64,873 282
2. Bid Phase Tasks
1 Conduct pre-bid site meeting for potential bidders 852 4 852 852 4 2 Evaluate bids, provide analysis and recommendations 426 2 426 426 2 1,278 6 1,278 1,278 6
3. Construction Tasks
1 Facility pre-construction meeting with Contractor/City/Stakeholders 852 4 852 852 4 2 Review submittal/shop drawings and provide recommendations (up to 8) 554 2 852 4 2,088 12 3,494 3,494 18 3 Review site logistics plan prepared by Contractor with City 852 4 852 852 4 4 Set up electronic files for project documentation 426 2 400 4 826 826 6 5 Facilitate project kick-off meeting on site 426 2 426 426 2 6 Monitor contractor work product for QC compliance; photo documentation (includes 6 site visits) 5,112 24 75 5,112 5,187 24
7 Review /respond to RFI's or field questions 1,108 4 852 4 2,088 12 4,048 4,048 20 8 Review contractor change order requests (if applicable); provide recommendations 852 4 852 852 4 9 Review/approve contractor payment requests 426 2 426 426 2 10 Verify system performance with City/Stakeholders 852 4 852 852 4 11 Coordinate punch list review; verify items completed by contractor 852 4 852 852 4 1,662 6 12,354 58 4,176 24 400 4 75 18,592 18,667 92
4. Close Out Tasks
1 Record Drawings 554 2 696 4 1,250 1,250 6
2 Gather, review and transmit operation & maintenance manuals 852 4 852 852 4 3 Coordinate in-service demonstration and maintenance with contractor/City 852 4 852 852 4 4 Provide recommendation for Project acceptance 426 2 426 426 2 5 Assist City with project completion documents including Record Drawings 426 2 426 426 2 6 Transmit electronic project files via link; including detailed Table of Contents 426 2 200 2 626 626 4 554 2 2,982 14 696 4 200 2 4,432 4,432 22
23,822 86 28,968 136 14,964 86 2,552 8 600 6 15,040 80 2,760 544 85,946 89,250 402 5/28/2025
SUPERVISING
ENG/SURV
JUNIOR
ENGR
2-Person
Survey Crew COORD CM
DSGNR/SRVR
TOTAL BASE SCOPE OF SERVICES
Base Scope of Services
SENIOR
PM/CM
SR PROJ
TECH II
Foster City
Foster City Police Department Security Gates Project
Subtotal
Subtotal
Subtotal
REVISED Fee Proposal
Subtotal
EXHIBIT A
1 REIM- TOTAL TOTAL
SUB- BURSABLE WH TOTAL WH LABOR
TASK DESCRIPTION $277 HRS $213 HRS $174 HRS $319 HRS $100 HRS $188 HRS CONSULTAN TS EXPENSES LABOR $ ALL $ HOURS 5/28/2025
SUPERVISING
ENG/SURV
JUNIOR
ENGR
2-Person
Survey Crew COORD CM
DSGNR/SRVR SENIOR
PM/CM
SR PROJ
TECH II
Foster City
Foster City Police Department Security Gates Project
REVISED Fee Proposal
A. PG&E Coordination Allowance (OPTIONAL)
1 PG&E Coordination Allowance 1,108 4 1,504 8 2,612 2,612 12 1,108 4 1,504 8 2,612 2,612 12
Table: 20415
Notes: 1. The amounts may vary between tasks and individuals but the Grand Total amount will not be exceeded without approval of the Client.
2. Total All$ includes subconsultants and reimbursable costs.
3. Hourly rates effective through December 31, 2025 and subject to revision annually thereafter.
4. All positions may not be shown. If a position is not shown the attached Charge Rate Fee Schedule will govern.
Subtotal
OPTIONAL Scope of Services
EXHIBIT A
City of Foster City
G
Consultant Fee Schedule and
Reimbursable Expenses
Wilsey Ham 2024 Charge Rate Fee Schedule
The compensation of Wilsey Ham for work done will be on the basis of an hourly charge rate, plus incurred expenses and will be the sum of all the items set forth below:
Personnel Services Hourly Rates
Principal Construction/Project Manager $239
Senior Project Manager CM $213
Project Manager CM $198
Senior Construction Manager $213
Construction Manager $187
Senior Project Engineer CM $151
Project Engineer CM $130
Project Coordinator CM $100
Principal Engineer/Surveyor/Prgm. Mgr $309
Supervising Engineer/Surveyor/Prgm. Mgr. $277
Managing Engineer/Surveyor $264
Senior Engineer/Surveyor $248
Engineer III/Surveyor III $236
Engineer II/Surveyor II $221
Engineer I /Surveyor I $209
Senior Designer $194
Assistant Engineer/Surveyor $188
Designer II/Survey Technician II $188
Designer I/Survey Technician I $174
Junior Engineer/Surveyor $174
CAD Operator/Drafter II $157
Designer/Survey Technician/Drafter $143
Administrative Assistant/Project Coordinator $100
2 Person Survey Crew $319
Reproduction Clerk, File Clerk, Data Entry $90
Effective through December 31, 2024, and subject to revision annually thereafter.
Annual escalation rate of 3% or CPI for SF Bay Area whichever is more. Reimbursable Expenses:
a. Travel and subsistence expenses paid to or on behalf of employees on business connected with the project, plus a markup charge of 15% .
b. Sixty-five cents ($0.65) per mile, or the current rate allowable set by the Internal Revenue Service for use of company passenger vehicles, and eighteen dollars ($18.00) per hour for use of vehicles carrying field survey equipment and supplies or used for field inspection and supervision.
c. The cost of materials, supplies, reproduction, a gency filing fees, communication expense or other services, plus a markup charge of 15%.
d. Invoice cost of services and expenses charged to Wilsey Ham by outside consultants, professional or technical firms engaged in connection with the project, plus a handling charge of 15%.
EXHIBIT A
FOSTER CITY
POLICE
DEPARTMENT
SMC FIRE
CITY HALL
E. HILLSDALE BLVD.
CIVIC CENTER LN
EXISTING FENCE
PROPOSED NEW SECURITY GATE
PROPOSED NEW
SECURITY GATE
Survey Limit
EXHIBIT A
ID Task
Mode
Task Name Duration Start Finish Predecessors
1 DESIGN PHASE 108 days Tue 6/17/25 Mon 11/17/25
2 NTP 0 days Tue 6/17/25 Tue 6/17/25
3 Kickoff Meeting 1 day Tue 6/17/25 Tue 6/17/25 2
4 Data Research 3 days Wed 6/18/25 Fri 6/20/25 3
5 Review Record Drawings 3 days Wed 6/18/25 Fri 6/20/25 3 6 Topographic Survey 5 days Mon 6/23/25 Fri 6/27/25 5
7 Vendor Outreach 5 days Tue 7/1/25 Tue 7/8/25 6FS+1 day 8 Basis of Design Development 5 days Wed 7/9/25 Tue 7/15/25 7 9 City Review 10 days Wed 7/16/25 Tue 7/29/25 8
10 Finalize BOD 2 days Wed 7/30/25 Thu 7/31/25 9
11 Develop Bid Documents 61 days Fri 8/1/25 Mon 10/27/25 12 Schematic Site Plan/Gate Detail Cut Sheets 15 days Fri 8/1/25 Thu 8/21/25 10 13 Electrical Plan 10 days Fri 8/8/25 Thu 8/21/25 12SS+5 days 14 Specifications 3 days Fri 8/22/25 Tue 8/26/25 13
15 Engineer's Estimate 2 days Wed 8/27/25 Thu 8/28/25 14 16 Submittal 60% 1 day Fri 8/29/25 Fri 8/29/25 15
17 City Review & Comments 10 days Tue 9/2/25 Mon 9/15/25 16 18 Submittal 90% 15 days Tue 9/16/25 Mon 10/6/25 17
19 City Review & Comments 10 days Tue 10/7/25 Mon 10/20/25 18 20 Submittal Documents 100% 5 days Tue 10/21/25 Mon 10/27/25 19 21 Develop Milestone Schedule 5 days Tue 10/21/25 Mon 10/27/25 19 22 Plan Check/Permit 15 days Tue 10/28/25 Mon 11/17/25 20 23 BID PHASE 19 days Tue 11/18/25 Mon 12/15/25
24 Bid Period 15 days Tue 11/18/25 Tue 12/9/25 22
25 Bids Due 1 day Wed 12/10/25 Wed 12/10/25 24
26 Bid evaluation 2 days Thu 12/11/25 Fri 12/12/25 25
27 Award 0 days Mon 12/15/25 Mon 12/15/25 26FS+1 day
6/17
6/17 Kickoff Meeting
6/18 Data Research
6/18 Review Record Drawings
6/23 Topographic Survey
7/1 Vendor Outreach
7/9 Basis of Design Development
7/16 City Review
7/30 Finalize BOD
8/1 Schematic Site Plan/Gate Detail Cut Sheets
8/8 Electrical Plan
8/22 Specifications
8/27 Engineer's Estimate
8/29 Submittal 60%
9/2 City Review & Comments
9/16 Submittal 90%
10/7 City Review & Comments
10/21 Submittal Documents 100%
10/21 Develop Milestone Schedule
10/28 Plan Check/Permit
11/18 Bid Period
12/10 Bids Due
12/11 Bid evaluation
12/15
E B M E B M E B M E B M E B M E B M E B M E B M
June July August September October November December January Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Project: Foster City PD Security
Date: Wed 5/28/25
Preliminary
05/28/2025 3:44:56 PM
EXHIBIT A
END EXHIBIT A