3 5
9 4
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY AUTHORIZING THE MAYOR TO EXECUTE CONTRACT AMENDMENT NO. 2 TO THE EXISTING AGREEMENT WITH 4LEAF, INC. (4LEAF) FOR PROFESSIONAL ON-CALL BUILDING SERVICES FOR AN ADDITIONAL AMOUNT OF $100,000, APPROVING A SUPPLEMENTAL APPROPRIATION OF $100,000 FOR BUILDING DIVISION PROFESSIONAL SERVICES (ACCOUNT NO. 001-0820-424-4251) FROM THE
GENERAL FUND RESERVES, AND FIND THE REQUEST EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES 15061(B)(3)
CITY OF FOSTER CITY
WHEREAS, the Building Division is responsible for ensuring that all construction projects permitted within the City comply with the California Building Code, the Foster City Municipal Code, and all other applicable codes and regulations; and WHEREAS, the Building Division has a limited staff comprising six (6) personnel providing services related to all construction permit activity in the City, and limited staffing poses a significant challenge in providing continuous and uninterrupted building division services; and
WHEREAS, to address these challenges, on July 15, 2024, the City Council approved professional on-call building service agreements with 4LEAF, Inc. (4Leaf) and West Coast Code Consultants, Inc. (WC3) in an amount not to exceed $150,000 each to provide coverage during staff absences, ensuring continuity of services, increased flexibility, cost-effectiveness, and enhanced customer satisfaction for a period to two years ending June 30, 2026; and
WHEREAS, on April 7, 2025, the City Council approved Contract Amendment No. 1 to the existing agreement with 4Leaf in an additional amount of $75,000; and WHEREAS, as of June 30, 2025, the City has a remaining balance of $61,216.40 of the current contract amount of $225,00 from 4Leaf; and WHEREAS, the remaining funds in the 4Leaf agreement will not be enough to ensure staffing coverage during upcoming training or unforeseen absences and vacancies; and
WHEREAS, staff is recommending that the City Council approve contract amendment No. 2 to the existing Contract Agreement with 4Leaf for professional on-call building services, for a total amount not to exceed $325,000 (initial contract amount $150,000 + contract amendment no. 1 for $75,000 and contract amendment no. 2 for $100,000) and a supplemental appropriation of $100,000 for Building Division professional services (account No. 001-0820-424-4251) from the General Fund reserves. 3 5
9 4
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorize the Mayor to execute Contract Amendment No. 2 to the existing Agreement with 4Leaf, section 3 by adding an additional amount not to exceed $100,000 for continued on-call professional building services and a supplemental appropriation of $100,000 for Building Division professional services (account No. 001- 0820-424-4251) from the General Fund reserves.
PASSED AND ADOPTED as a Resolution of the City Council of the City of Foster City at the regular meeting held on the 21st day of July, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
STACY JIMENEZ, MAYOR
ATTEST:
PRISCILLA SCHAUS, CITY CLERK