Agenda packet — Foster City City Council, August 18, 2025 (part 1 of 2)

CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING HTTPS://FOSTERCITY ORG.ZOOM.US/J/82592136594 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

Members of the public wishing to speak will be asked to fill out a Request to Speak Form. Forms will be accepted until the staff presentation on an agenda item ends, or until the public comment period on non agenda items is closed. For special meetings, public comment is limited to item(s) on the agenda only.

To Observe the Meeting via Teleconference/Video Conference:

To access the meeting by computer / smartphone, go to: https://fostercityorg.zoom.us/j/82592136594 To dialin via phone:
16694449171 or
14086380968
And enter Webinar ID: 825 9213 6594
To Participate in the Meeting by Providing Public Comment via Teleconference/Video Conference:

During the Meeting: Live verbal public comments may be made by members of the public joining the meeting via Zoom. Zoom access information is provided above. Use the “raise hand” feature (for those joining by phone, press *9 to “raise hand”) during the public comment period for the agenda item you wish to address. The Zoom Host will call on people to speak by name provided or last 4 digits of phone number for dialin attendees. Please clearly state your full name for the record at the start of your public comment.

Before the Meeting: Written public comments for the record may be submitted in advance by 4:00 p.m. the day of the meeting by email to: [email protected] and will be made part of the written record but will not be read verbally at the meeting. Written public comments submitted by email should adhere to the following:

Clearly indicate the Agenda Item No. or specify “Public” in the Subject Line for items not on the agenda Include the submitter’s full name (Recommended but not required) Written public comments received by 4:00 p.m. the day of the meeting will be provided in their entirety to the City Council prior to the meeting and will be made part of the written record but will not be read verbally at the meeting.

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, August 18, 2025 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez

4. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

Information may be received, placed on a future agenda, or referred to the appropriate City staff. FCMC 2.08.240 Addressing the Council. "...Each person desiring to address the Council shall step up to the public rostrum after being recognized to speak by the presiding officer, shall state his/her name and address for the record, state the subject he/she wishes to discuss, state who he/she is representing if he/she represents an organization or other persons and, unless further time is granted by majority vote of the Council, shall limit his/her remarks to three minutes. The City Council may vary the time limit for any speaker, if it deems this necessary." Speakers may join the Zoom meeting via the meeting link and using the “raise hand” feature and the Zoom host will call on people.

5. CITY/EMID CONSENT CALENDAR
All matters listed under Consent Calendar are considered to be routine by the City Council/EMID Board of Directors and will be enacted by one motion unless removed by a member of the Council/Board, staff, or public. There will be no separate discussion on these items unless a citizen or a Council/Board member so requests.

This section includes minutes, ordinances for adoption, resolutions for adoption, and other business as needed. If discussion is required, that item will be removed from the Consent Calendar and will be considered separately after approval of the remaining items on the Consent Calendar. Vote may be by roll call.

5.1. City/EMID Regular Meeting Minutes of August 4, 2025

5.2. City/EMID Special Meeting Minutes of August 11, 2025

5.3. A Resolution of the City Council of the City of Foster City Expressing Support for the San Mateo Foster City School District’s “Safe Routes to School:

Rectangular Rapid Flash Beacon (RRFB) Installation for Highpriority Uncontrolled Sidewalks” Project; Authorizing Submittal of an Application for the Cycle 3 San Mateo County Transportation Authority for Measure A Alternative Congestion Relief and Measure W Transportation Demand Management Program Funding; and Finding the Applications for grant funding Exempt From Review Under the California Environmental Quality Act (CEQA) Guidelines Section 15061(B)(3)
a) Staff Report
b) Adopt Resolution

5.4. A Resolution of the Board of Directors of the Estero Municipal Improvement District Approving the Revised Sewer System Management Plan as Required by the State Water Resources Control Board Statewide General Waste Discharge Requirements for Sanitary Sewer Systems; and Finding the Approval Exempt from Review Under the California Environmental Quality Act (CEQA) Guidelines Sections 15061(B)(3) and 15301
a) Staff Report
b) Adopt Resolution

6. PUBLIC HEARINGS

6.1. A Public Hearing to Hear and Consider Comments regarding Various Text Amendments to Title 17, “Zoning” of the Foster City Municipal Code – Chapter 17.78 Accessory Dwelling Units to Ensure Compliance with State Laws Related to Accessory Dwelling Units and Finding the Proposed Amendments Exempt Under California Environmental Quality Act (CEQA) Guideline Section 15061(B)(3), Common Sense Exemption and Public Resources Code Section 21080.17 – Rz20250004
a) Staff Report
b) Open Public Hearing
c) Receive Public Testimony
d) Close Public Hearing
e) Action — An Ordinance of the City of Foster City Making Various Text Amendments to Title 17, “Zoning” of the Foster City Municipal Code – Chapter 17.78 Accessory Dwelling Units to Ensure Compliance with State Laws Related to Accessory Dwelling Units and Finding the Proposed Amendments Exempt Under California Environmental Quality Act (CEQA) Guideline Section 15061(B)(3), Common Sense Exemption and Public Resources Code Section 21080.17 – Rz20250004
i) Introduce Ordinance by title only, by motion waive further reading ii) By motion, pass ordinance to second reading

7. NEW BUSINESS

7.1. Consideration of Appointments of Two Resident Members and One Small Business Member to Full Terms from September 1, 2025 to August 31, 2028 on the Citizens Sustainability Advisory Committee
Resident Applicants: Katherine Beglinger, John Estalilla, Ronald Haupt, and Jonathan Sam
Small Business Applicant: Shilpi Goel
a) Staff Report
b) Interview Applicants
c) Action By Minute Order, Appoint Members and Provide Policy Direction

7.2. Consideration of Preliminary Review of the Proposed Modification to Previously Approved General Development Plan Amendment and Specific Development Plan/Use Permit for Research and Development (R&D) Life Sciences Office Use Located at 388 Vintage Park Drive – APN 094901270 – WSW 388 Owner Ix, L.P. SteelWave CDS, LLC
a) Staff Report
b) Receive Public Testimony
c) No Action Required Comments Only

7.3. Consideration of the Appeal of Tandoori Pizza Restaurant Pursuant to Section

1.04.110 of the Foster City Municipal Code for Waiving Penalty Fees Related to a Stop Work Order Notice for Tenant Improvement Work at 1031 E.

Hillsdale Blvd, Unit B
a) Staff Report
b) Action By Minute Order, Deny or Uphold Appeal or Provide Other Direction to Staff

8. REPORTS

8.1. Wastewater Treatment Plant Master Plan Improvements Project (CIP 455 652) Clean Water Program Update for Quarter 2 – April Through June 2025
a) Staff Report
b) Action – By Minute Order, Receive and Accept Report

8.2. Recreation Center Rebuild Project (CIP 301678) General Update a) Staff Report
b) Action – By Minute Order, Receive and Accept Report

9. COMMUNICATIONS

9.1. City/District Warrants of Demands were Processed and Issued on July 31, 2025
a) Information Item Only
b) No Action Required

10. CITY/DISTRICT MANAGER REPORTS, COUNCIL/BOARD STATEMENTS AND REQUESTS, AND COUNCIL LIAISON REPORTS
City/District Manager and Council/EMID Board Members report on their various assignments and liaison roles and Council/EMID Board requests for scheduling future items.

11. ADJOURNMENT
The public is invited to attend.

Any attendee wishing special accommodations at the meeting should contact the City Clerk’s Department at (650) 2863250 or [email protected] at least 48 hours in advance of the meeting. The City has a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility.

That procedure for receiving and resolving requests for accommodation is available at the City Clerk’s Office. All meetings are conducted in a manner consistent with applicable civil rights and nondiscrimination laws.

Any writings or documents provided to a majority of the City Council or EMID Board regarding any item on this agenda after the agenda packet was distributed will be made available for public inspection in the City Clerk Department at City Hall located at 610 Foster City Boulevard during normal business hours and at the meeting.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

LIVE every 1st and 3rd Monday of the month
REPLAY next day at 1:00 pm (that week only)
REPLAY Saturday at 5:00 pm (only on Saturday the week the actual meeting occurs) City Council meetings on https://www.fostercity.org/community/page/fctvlivestream:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

1 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING HTTPS://FOSTERCITY ORG.ZOOM.US/J/82592136594 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, August 18, 2025 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez

4. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

5.1. City/EMID Regular Meeting Minutes of August 4, 2025

5.2. City/EMID Special Meeting Minutes of August 11, 2025

5.3. A Resolution of the City Council of the City of Foster City Expressing Support for the San Mateo Foster City School District’s “Safe Routes to School:

6. PUBLIC HEARINGS

7. NEW BUSINESS

7.3. Consideration of the Appeal of Tandoori Pizza Restaurant Pursuant to Section

1.04.110 of the Foster City Municipal Code for Waiving Penalty Fees Related to a Stop Work Order Notice for Tenant Improvement Work at 1031 E.

Hillsdale Blvd, Unit B
a) Staff Report
b) Action By Minute Order, Deny or Uphold Appeal or Provide Other Direction to Staff

8. REPORTS

8.2. Recreation Center Rebuild Project (CIP 301678) General Update a) Staff Report
b) Action – By Minute Order, Receive and Accept Report

9. COMMUNICATIONS

9.1. City/District Warrants of Demands were Processed and Issued on July 31, 2025
a) Information Item Only
b) No Action Required

11. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

2 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING HTTPS://FOSTERCITY ORG.ZOOM.US/J/82592136594 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, August 18, 2025 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez

4. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

5.1. City/EMID Regular Meeting Minutes of August 4, 2025

5.2. City/EMID Special Meeting Minutes of August 11, 2025

5.3. A Resolution of the City Council of the City of Foster City Expressing Support for the San Mateo Foster City School District’s “Safe Routes to School:

6. PUBLIC HEARINGS

7. NEW BUSINESS

7.3. Consideration of the Appeal of Tandoori Pizza Restaurant Pursuant to Section

1.04.110 of the Foster City Municipal Code for Waiving Penalty Fees Related to a Stop Work Order Notice for Tenant Improvement Work at 1031 E.

Hillsdale Blvd, Unit B
a) Staff Report
b) Action By Minute Order, Deny or Uphold Appeal or Provide Other Direction to Staff

8. REPORTS

8.2. Recreation Center Rebuild Project (CIP 301678) General Update a) Staff Report
b) Action – By Minute Order, Receive and Accept Report

9. COMMUNICATIONS

9.1. City/District Warrants of Demands were Processed and Issued on July 31, 2025
a) Information Item Only
b) No Action Required

11. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

3 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING HTTPS://FOSTERCITY ORG.ZOOM.US/J/82592136594 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, August 18, 2025 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez

4. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

5.1. City/EMID Regular Meeting Minutes of August 4, 2025

5.2. City/EMID Special Meeting Minutes of August 11, 2025

5.3. A Resolution of the City Council of the City of Foster City Expressing Support for the San Mateo Foster City School District’s “Safe Routes to School:

6. PUBLIC HEARINGS

7. NEW BUSINESS

7.3. Consideration of the Appeal of Tandoori Pizza Restaurant Pursuant to Section

1.04.110 of the Foster City Municipal Code for Waiving Penalty Fees Related to a Stop Work Order Notice for Tenant Improvement Work at 1031 E.

Hillsdale Blvd, Unit B
a) Staff Report
b) Action By Minute Order, Deny or Uphold Appeal or Provide Other Direction to Staff

8. REPORTS

8.2. Recreation Center Rebuild Project (CIP 301678) General Update a) Staff Report
b) Action – By Minute Order, Receive and Accept Report

9. COMMUNICATIONS

9.1. City/District Warrants of Demands were Processed and Issued on July 31, 2025
a) Information Item Only
b) No Action Required

11. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

4 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING HTTPS://FOSTERCITY ORG.ZOOM.US/J/82592136594 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, August 18, 2025 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez

4. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

5.1. City/EMID Regular Meeting Minutes of August 4, 2025

5.2. City/EMID Special Meeting Minutes of August 11, 2025

5.3. A Resolution of the City Council of the City of Foster City Expressing Support for the San Mateo Foster City School District’s “Safe Routes to School:

6. PUBLIC HEARINGS

7. NEW BUSINESS

7.3. Consideration of the Appeal of Tandoori Pizza Restaurant Pursuant to Section

1.04.110 of the Foster City Municipal Code for Waiving Penalty Fees Related to a Stop Work Order Notice for Tenant Improvement Work at 1031 E.

Hillsdale Blvd, Unit B
a) Staff Report
b) Action By Minute Order, Deny or Uphold Appeal or Provide Other Direction to Staff

8. REPORTS

8.2. Recreation Center Rebuild Project (CIP 301678) General Update a) Staff Report
b) Action – By Minute Order, Receive and Accept Report

9. COMMUNICATIONS

9.1. City/District Warrants of Demands were Processed and Issued on July 31, 2025
a) Information Item Only
b) No Action Required

11. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

5 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING HTTPS://FOSTERCITY ORG.ZOOM.US/J/82592136594 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, August 18, 2025 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez

4. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

5.1. City/EMID Regular Meeting Minutes of August 4, 2025

5.2. City/EMID Special Meeting Minutes of August 11, 2025

5.3. A Resolution of the City Council of the City of Foster City Expressing Support for the San Mateo Foster City School District’s “Safe Routes to School:

6. PUBLIC HEARINGS

7. NEW BUSINESS

7.3. Consideration of the Appeal of Tandoori Pizza Restaurant Pursuant to Section

1.04.110 of the Foster City Municipal Code for Waiving Penalty Fees Related to a Stop Work Order Notice for Tenant Improvement Work at 1031 E.

Hillsdale Blvd, Unit B
a) Staff Report
b) Action By Minute Order, Deny or Uphold Appeal or Provide Other Direction to Staff

8. REPORTS

8.2. Recreation Center Rebuild Project (CIP 301678) General Update a) Staff Report
b) Action – By Minute Order, Receive and Accept Report

9. COMMUNICATIONS

9.1. City/District Warrants of Demands were Processed and Issued on July 31, 2025
a) Information Item Only
b) No Action Required

11. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

6 CITY OF FOSTER CITY/

ESTERO MUNICIPAL IMPROVEMENT DISTRICT
REGULAR MEETING OF AUGUST 4, 2025

MINUTES

CALL TO ORDER OF CITY COUNCIL/EMID BOARD OF DIRECTORS
The Regular Meeting of August 4, 2025 of the City Council of the City of Foster City, sitting as said Council and as ex officio the Board of Directors of the Estero Municipal Improvement District (EMID), was called to order at 6:30 p.m. by Mayor/President Stacy Jimenez.

This meeting was held as a hybrid meeting.

ROLL CALL
The Deputy City Clerk called the roll:

PRESENT: Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez.

ABSENT: None.

STAFF PRESENT: Stefan Chatwin, City/District Manager; Benjamin Stock, City Attorney/District Legal Counsel; Marlene Subhashini, Assistant City/District Manager; Sofia Mangalam, Community Development Director; Diane Pitman, Administrative Services Director; Cory Call, Police Chief; Eric Mackintosh, Deputy Fire Chief; Andrew Brozyna, Public Works Director; Derek Schweigart, Parks and Recreation Director; Frank Fanara, Parks Manager; Rob Lasky, IT Manager; Waqas Hassan, Assistant Finance Director; Nori Jabba, Housing and Sustainability Manager; Daniella Falkowski, Social Media and Communications Assistant; Katherine Estrada, Deputy City Clerk; and Shuli Chen, Video Technician.

PUBLIC
Shawn Mooney addressed the City Council via email regarding Mariners Point.

Michelle Droz, representing the San Mateo County API Foundation, addressed the City Council in person regarding the San Mateo County API Foundation 2025 Summer Youth Internship program.

CONSENT CALENDAR

5.1 5.1 Minutes

7 Motion by Vice Mayor/Vice President Kiesel, seconded by Councilmember/Director Venkat, and carried unanimously, 5-0-0, approving the following items on the City/District Consent Calendar:

City/EMID Consent Calendar

1. City/EMID Regular Meeting Minutes of July 21, 2025;

2. City Resolution No. 2025-59, “A Resolution of the City Council of the City of Foster City Authorizing (1) the Mayor to Execute Contract Amendment No. One (1) in the Amount of $139,570 with JDH Corrosion Consultants, Inc. For Corrosion Engineering Services for Seawall Corrosion Monitoring; (2) Establishment of a Contingency in the Amount of $14,000, with Authority Given to the City Manager or His Designee, to Execute Contract Amendments Up to the Contingency Amount CEQA Status: Environmental Impact Report Was Prepared for the Levee Protection Planning and Improvements Project (State Clearinghouse No. 2016012012);”

3. City Resolution No. 2025-60, “A Resolution of the City Council of the City of Foster City Accepting the Work by Manito Construction, Inc. for the Seismic Improvements at the Lagoon Pump Station Project (CIP 301-690) and Directing the City Clerk to File the Notice of Completion; and Finding the Project Exempt from CEQA Under Section 15061(B)(3) and 15301(C) – Existing Facilities”; and

4. EMID Resolution No. 3812, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Accepting the Work by Manito Construction, Inc. for the Water Tanks and Facilities Improvement Project (CIP 405-660) and Directing the District Secretary to File the Notice of Completion; and Finding the Project Exempt from CEQA Under Section 15061(B)(3) and 15301(C) – Existing Facilities.”

ITEMS REMOVED FROM CONSENT CALENDAR

PURCHASE OF REPLACEMENT POLICE PORTABLE RADIOS FROM METRO MOBILE COMMUNICATIONS IN THE AMOUNT OF $125,597.86. CITY RESOLUTION NO. 2025-61.

Without objection from the City Council, Mayor Jimenez pulled this item from the Consent Calendar at the request of Vice Mayor Kiesel.

Police Chief Call presented the staff report.

Discussion ensued.

Motion by Vice Mayor Kiesel, seconded by Councilmember Niederhofer, and carried unanimously, 5-0-0, adopting City Resolution No. 2025-61, “A Resolution of the City Council of the City of Foster City Authorizing the Sole Source Purchase of Replacement Police Portable Radios from Metro Mobile Communications in the Amount of $125,597.86.”

5.1 5.1 Minutes

8 AMEND THE POLICY STATEMENT OF THE CITIZENS SUSTAINABILITY ADVISORY

COMMITTEE (CSAC) AND FIND THE REQUEST EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES 15061(B)(3). CITY RESOLUTION NO. 2025-62.

Without objection from the City Council, Mayor Jimenez removed this item from the Consent Calendar at the request of Councilmember Niederhofer.

Discussion ensued.

Ron Haupt addressed the City Council via email.

Motion by Councilmember Niederhofer, seconded by Vice Mayor Kiesel, and carried unanimously, 5-0-0, adopting City Resolution No. 2025-62, “A Resolution of the City Council of the City of Foster City Amending the Policy Statement of the Citizens Sustainability Advisory Committee (CSAC) and Find the Request Exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines 15061(b)(3)” with an amendment to state that CSAC meetings are to be held monthly on a specific day and time approved by the CSAC committee.

RESOLUTIONS FOR ADOPTION

AWARD OF AGREEMENT TO WILDLIFE INNOVATIONS FOR THE

IMPLEMENTATION OF A PILOT PROGRAM FOR THE INTEGRATED ADAPTIVE CANADA GOOSE MANAGEMENT PLAN; AUTHORIZE A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $383,824 FOR FISCAL YEAR 2025-2026 FROM THE GENERAL FUND RESERVE; AND APPROVE A 10% CONTINGENCY ($38,984) WITH AUTHORIZATION GIVEN TO THE CITY MANAGER FOR CONTRACT AMENDMENTS UP TO THE CONTINGENCY AMOUNT (CEQA STATUS: IS/MND APPROVED ON DECEMBER 2, 2024). CITY RESOLUTION NO. 2025-63.

Parks and Recreation Director Schweigart, Parks Manager Fanara, and Jake Manley, representing Wildlife Innovations, presented the staff report.

Ron Haupt addressed the City Council via teleconference.

Discussion ensued.

Motion by Vice Mayor Kiesel, seconded by Councilmember Venkat, and carried unanimously, 5-0-0, adopting City Resolution No. 2025-63, “A Resolution of the City Council of the City of Foster City Authorizing the Award of Agreement to Wildlife Innovations for the Implementation of a Pilot Program for the Integrated Adaptive Canada Goose Management Plan; Authorizing a Supplemental Budget Appropriation in the Amount of $383,824 for Fiscal Year 2025-2026 from the General Fund Reserve; and Approving a 10% Contingency ($38,984) with Authorization Given to the City Manager

5.1 5.1 Minutes

9 for Contract Amendments Up to the Contingency Amount (CEQA Status: IS/MND Approved on December 2, 2024).”

NEW JOB DESCRIPTIONS FOR CROSS-CONNECTION CONTROL SPECIALIST AND HOUSING AND SUSTAINABILITY MANAGER. CITY RESOLUTION NO. 2025-64. EMID RESOLUTION NO. 3813.

Administrative Services Director Pitman presented the staff report.

Discussion ensued.

Motion by Councilmember/Director Sullivan, seconded by Councilmember/Director Niederhofer, and carried unanimously, 5-0-0, adopting City Resolution No. 2025-64, “A Resolution of the City Council of the City of Foster City Adding the Job Classifications of Cross-Connection Control Specialist and Housing and Sustainability Manager,” and EMID Resolution No. 3813, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Adding the Job Classifications of Cross-Connection Control Specialist and Housing and Sustainability Manager.”

THIRD AMENDMENT TO CITY/DISTRICT MANAGER STEFAN CHATWIN'S EMPLOYMENT AGREEMENT. CITY RESOLUTION NO. 2025-65. EMID RESOLUTION NO. 3814.

City Attorney/District Legal Counsel Stock presented the staff report.

Discussion ensued.

Motion by Councilmember/Director Venkat, seconded by Councilmember/Director Niederhofer, and carried unanimously, 5-0-0, adopting City Resolution No. 2025-65, “A Resolution of the City Council of the City of Foster City Approving the Third Amendment to the City Manager’s Employment Agreement” and EMID Resolution No. 3814, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Approving the Third Amendment to the City Manager’s Employment Agreement.”

COMMUNICATIONS
CITY/DISTRICT WARRANT OF DEMANDS. NO ACTION TAKEN.

City/District Warrants of Demands were Processed and Issued on July 3, 2025, July 17, 2025, and ACH were processed on July 3, 2025.

CITY/DISTRICT MANAGER REPORTS, COUNCIL/BOARD STATEMENTS AND

REQUESTS, AND COUNCIL LIAISON REPORTS

5.1 5.1 Minutes

10 City/District Manager Chatwin stated there will be a City Council Special Meeting on August 11 to determine Nonprofit Agency Funding for Fiscal Year 2025-2026. He shared that there is new interpretive signage placed along the levee.

Councilmember/Director Venkat stated the utility box art installation on Gull and Hillsdale is complete complete and thanked staff for their work on the program. On July 28, she toured the Employee Housing units for Jefferson Union High School District staff in Daly City at 705 Serramonte Boulevard with the San Mateo-Foster City Elementary School District Board. On August 3, she presented a keynote speech at the AAMPLIFY Social Justice Leadership Summer Program graduation celebration. She stated there will be another Summer Concert on Friday, August 8.

Councilmember/Director Niederhofer stated she attended the Topping Off Ceremony for the Foster City Community Center on July 29 and praised staff for organizing the ceremony.

Councilmember/Director Sullivan stated he attended the Foster City Community Center Topping Off Ceremony on July 29.

Vice Mayor/Vice President Kiesel he stated attended the Annual Foster City Family Overnighter on August 3, and that there will be two more Summer Concerts this year.

Mayor/President Jimenez thanked Councilmember/Director Niederhofer for attending the Peninsula Clean Energy Board meeting on July 24 as her alternate. She stated that she alongside Vice Mayor/Vice President Kiesel, Councilmember/Director Niederhofer, and Councilmember/Director Venkat, hosted a welcome reception for a delegation from Foster City’s Sister City, Inagi City, Japan on August 4. She stated the Summer Days Event will be held August 15-17 and tickets are available online. She also thanked the Parks and Recreation staff for organizing the Summer Concerts series.

ADJOURNMENT
Hearing no objection from the City Council/EMID Board, Mayor/President Jimenez adjourned the meeting. Meeting adjourned at 7:51 p.m.

5.1 5.1 Minutes

11 CITY OF FOSTER CITY/

ESTERO MUNICIPAL IMPROVEMENT DISTRICT
SPECIAL MEETING OF AUGUST 11, 2025

MINUTES

CALL TO ORDER OF CITY COUNCIL/EMID BOARD OF DIRECTORS
The duly called and noticed Special Meeting of the City Council of the City of Foster City (City) sitting as said Council of August 11, 2025 was called to order at 6:30 p.m. by Mayor Jimenez.

This meeting was held as a hybrid meeting.

ROLL CALL
The Communications Director/City Clerk/District Secretary called the roll:

PRESENT: Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor Stacy Jimenez.

ABSENT: None
STAFF PRESENT: Stefan Chatwin, City/District Manager; Marlene Subhashini, Assistant City/District Manager; Rob Lasky, IT Manager; Kevin Ortiz, Management Analyst; Shuli Chen, Video Technician; and Priscilla Schaus, Communications Director/City Clerk/District Secretary.

STUDY SESSION
Mayor Jimenez recessed the meeting into Study Session.

APPLICATIONS FOR NONPROFIT AGENCY FUNDING FOR FISCAL YEAR 2025- 2026. MINUTE ORDER NO. 2037.

Management Analyst Ortiz presented the staff report.

Evan Adams and Larry Stanley, representing the Foster City Historical Society, addressed the City Council via email.

The following people addressed the City Council in person:

1. Ed Grohe, representing Peninsula Musical Arts Association;

2. Norm Torello and Scott McMullin, representing MELP (Medical Equipment Loan Program) and AbleCloset;

3. Vasant Janakiraman, representing Peninsula Indian Cultural Association (PICA);

5.2 5.2 Minutes

12 4. Phyllis Brown, representing Foster City Village;

5. Shilpi Goel, representing Pacific Beach Coalition;

6. Nilu Motiwala, representing Pacific Beach Coalition;

7. Lynn Adams, representing Pacific Beach Coalition;

8. Elyse Brummer, representing Age Up;

9. Neetu Razdan, representing We Make It Matter;

10.Karina Wilhelms, representing San Mateo-Foster City Education Foundation;

11.Sue Digre, representing PARCA (Partners & Advocates for Remarkable Children & Adults) Family Support Services;

12.Kimberly Gordon, representing Peninsula Jewish Community Center (PJCC);

13.LaTrice Taylor, representing Samaritan House;

14.Crystal Tilton, representing Foster City Chamber Foundation; and

15.Stephanie Figeira, representing Peninsula Volunteers Nutrition Services.

The following people addressed the City Council via teleconference;

1. Evan Adams, representing Foster City Historical Society;

2. Terri Boesch, representing CALL Primrose; and

3. Louise Conroy, representing Mission Hospice & Home Care.

Discussion ensued.

Motion by Mayor Jimenez, seconded by Vice Mayor Kiesel, and carried unanimously, 5- 0-0, adopting Minute Order No. 2037, providing policy direction on the final nonprofit agency funding allocations for Fiscal Year 2025-2026 as follows:

Nonprofit Agency Community Needs
Category
Funding
CALL Primrose Basic Services $2,500
Medical Equipment Loan Program
(MELP)/AbleCloset
Basic Services $2,700
Mission Hospice & Home Care Basic Services $6,500
PARCA Basic Services $6,300
Peninsula Volunteers, Inc. Basic Services $3,000
Samaritan House Basic Services $20,000
AgeUp, Inc. Community Enrichment $1,000
BayBasi Community Enrichment $2,000
Foster City Chamber Foundation Community Enrichment $2,500 Foster City Village Community Enrichment $6,000
Hillbarn Theatre Community Enrichment $3,000
Peninsula Indian Cultural Association Community Enrichment $1.750

5.2 5.2 Minutes

13 Peninsula Jewish Community Center Community Enrichment $3,000 Peninsula Musical Arts Association Community Enrichment $1,000 San Mateo-Foster City Community
Education Foundation
Community Enrichment $5,000
On My Mind Foundation Community Health $2,750
Pacific Beach Coalition Community Health $5,000
We Make It Matter Community Health $1,000
TOTALS $75,000
Meeting recessed into study session at 6:32 p.m. and reconvened at 8:16 p.m.

ADJOURNMENT
Hearing no objection from the City Council/EMID Board, Mayor/President Jimenez adjourned the meeting. Meeting adjourned at 8:16 p.m.

5.2 5.2 Minutes

14 9
9 6
DATE: August 18, 2025

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Suhashini, Assistant City Manager

FROM: Andrew Brozyna, Public Works Director
Laura Galli, Engineering Manager
DEPARTMENT: Public Works
SUBJECT: SAN MATEO COUNTY TRANSPORTATION AUTHORITY

MEASURES A AND W TRANSPORTATION DEMAND
MANAGEMENT PROGRAM CYCLE 3 – SUPPORT OF GRANT
APPLICATION FOR SAFE ROUTES TO SCHOOL:

RECTANGULAR RAPID FLASHING BEACONS PROJECT

RECOMMENDATION
It is recommended that the City Council approve the attached resolution supporting the attached application prepared by the San Mateo Foster City School District (“SMFCSD”) seeking a grant in the amount of $360,000 from the San Mateo County Transportation Authority (TA) 2025 Cycle 3 Transportation Demand Management (TDM) Program Call for Projects.

EXECUTIVE SUMMARY
The TA issued a call for projects under the Measure A Alternative Congestion Relief (ACR) and Measure W Transportation Demand Management (TDM Program). SMFCSD requested to partner with the City to apply for a grant in the amount of $360,000 for the installation of Rectangular Rapid Flashing Beacons (RRFBs) at five (5) intersections adjacent to three (3) Foster City schools. To submit a complete application, the TA requires a governing board resolution from the City (as the eligible sponsoring agency) supporting the grant application.

5.3 5.3 Staff Report

15 9
9 6

BACKGROUND
RRFBs supplement pedestrian warning signs at crosswalks by flashing rapidly in an alternating pattern when activated to enhance the visibility of pedestrians and bicyclists to approaching drivers. Studies suggest that RRFBs can significantly increase motorist yielding rates and improve pedestrian safety.

On June 5, 2025, the TA released a call for projects for the Measures A and W TDM Program. SMFCSD elected to submit an application seeking $360,000 for the installation of RRFBs at five (5) intersections adjacent to three (3) Foster City schools. Per the grant guidelines, eligibility for funding is limited to cities within San Mateo County, C/CAG, and Commute.org. Thus, SMFCSD contacted staff to request support for their project by asking if the City would be willing to sponsor the School District’s grant application.

ANALYSIS
The application identifies the enhancement of five (5) existing crosswalks with RRFBs that are adjacent to three (3) schools-- Audubon Elementary (2 RRFBs - Gull and entrance to the school; and Crane and Egret), Bowditch Middle School (1 RRFB - Ribbon and Tarpon), and Brewer Island Elementary (2 RRFBs - Polynesia and Niantic; and Erkenbrack Park between Polynesia and Balclutha). These crosswalk locations have been previously identified in a Safe Routes to Schools (SRTS) audit as benefitting from various forms of enhancement to improve pedestrian visibility and walkability. The City and SMFCSD anticipate reviewing the suggested crosswalk enhancements together to confirm the highest priority locations in parallel with the Bicycle and Pedestrian Master Plan, which is currently under development.

These locations were also reviewed by SMFCSD in response to concerns from parents, principals, and public safety officials about dangerous crossing conditions for students walking to and from school and identified as areas with high pedestrian activity. The proposed project aims to enhance pedestrian safety for over 2,300 students and their families by improving visibility and increasing driver yield rates at school crossings.

Enabling safer walking routes encourages the reduction of short car trips, thereby decreasing traffic congestion and related greenhouse gas emissions, and promoting a safe walkable environment. The proposed RRFBs are solar powered, providing a reduced electrical cost compared to hardwired units.

If awarded the grant, as the implementing agency, SMFCSD will lead contractor procurement, oversight of construction, site monitoring and inspection, utility coordination, community engagement, including targeted multilingual outreach events at each school site, and commit matching funds in the amount of $40,000. As the sponsoring agency, the City will work with SMFCSD to confirm the locations in which RRFBs are the most appropriate treatment, provide encroachment permits for right of

5.3 5.3 Staff Report

16 9
9 6
way work, review traffic control plans, review construction plans, and provide site inspections during construction.

The SMFCSD application has been submitted and is considered pending; for the application to be complete, the TA requires the City to adopt the attached resolution as the sponsoring agency. If the resolution is not adopted, the application would be considered withdrawn. The partnership between the City and SMFCSD reflects a shared investment in student safety, mobility equity, and environmental sustainability and the project represents a scalable, cost-effective model for school-zone safety improvements citywide.

CEQA
The resolution approving the submittal of the grant application qualifies for CEQA’s common sense exemption, as CEQA applies only to projects with potential significant environmental impact. Since this activity poses no significant environmental effect, it is not subject to CEQA (CEQA Guideline Section 15061(b)(3)).

FISCAL IMPACT
There is no fiscal impact associated with approving the resolution in support of the SMFCSD application for the ACR & TDM grants.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
Innovation and Sustainability

ATTACHMENTS
Attachment 1 – Resolution
Attachment 2 – Application

5.3 5.3 Staff Report

17 3
6 5
5 RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY EXPRESSING SUPPORT FOR THE SAN MATEO FOSTER CITY SCHOOL DISTRICT’S “SAFE ROUTES TO SCHOOL: RECTANGULAR RAPID FLASH BEACON (RRFB) INSTALLATION FOR HIGH-PRIORITY UNCONTROLLED SIDEWALKS” PROJECT; AUTHORIZING SUBMITTAL OF AN APPLICATION FOR THE CYCLE 3 SAN MATEO

COUNTY TRANSPORTATION AUTHORITY FOR MEASURE A ALTERNATIVE

CONGESTION RELIEF AND MEASURE W TRANSPORTATION DEMAND
MANAGEMENT PROGRAM FUNDING; AND FINDING THE APPLICATIONS FOR

GRANT FUNDING EXEMPT FROM REVIEW UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES SECTION 15061(B)(3)

CITY OF FOSTER CITY
WHEREAS, the San Mateo Foster City School District has identified five high-risk, uncontrolled crosswalks adjacent to three public schools and proposes the installation of Rectangular Rapid Flashing Beacons (RRFBs) to increase motorist yielding behavior and reduce pedestrian crash risk; and
WHEREAS, the San Mateo Foster City School District has developed the Safe Routes to School: RRFB Installation for High-Priority Uncontrolled Sidewalks Project to address the safety concerns at these uncontrolled intersections; and WHEREAS, it will cost $400,000 to implement the project; and WHEREAS, the City of Foster City supports the project, and as the sponsoring agency, the City is eligible to apply to the San Mateo County Transportation Authority (TA) per the grant guidelines, and on behalf of the San Mateo Foster City School District seeks $360,000 to implement the project; and
WHEREAS, the San Mateo Foster City School District, as the implementing agency, will lead contractor procurement, oversight of construction, site monitoring and inspection, utility coordination, ROW acquisition, and community engagement, and the City of Foster City as the sponsoring agency will submit the application for grant funds, provide encroachment permits for right of way work, review traffic control plans, review construction plans, and provide site inspections during construction; and WHEREAS, the TA issued a Call for Projects for the Measure A Alternative Congestion Relief & Measure W Transportation Demand Management (ACR/TDM) Program on June 5, 2025; and
WHEREAS, a Primary Grant Agreement has been executed between the City of Foster City and the TA on April 23, 2025, as approved by the City Council on February 3, 2025; and

5.3 Attachment 1 - Resolution

18 3
6 5
5 WHEREAS, to complete the application, the TA requires the City Council of the City of Foster City adopt a resolution:

1. Supporting the Project and application for $360,000 in TA Transportation Demand Management (TDM) Program funds for the Project;

2. Acknowledging that the San Mateo Foster City School District is committing to the completion of the Project, including the commitment of matching funds in the amount of $40,000 needed for implementation;

3. Certifying that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources;

4. Authorizing the City Manager, or designee, to sign a project supplement with the TA for TDM Program funding for the Project and to take any other actions necessary to give effect to this resolution, if funds are awarded;

5. Acknowledging that the San Mateo Foster City School District is committing to commence work on the Project, if awarded, within one year of the TA Board of Directors allocating 2025 Cycle 3 TDM Program funding; and WHEREAS, the adoption of this resolution is exempt from CEQA under the common sense exemption, as CEQA applies only to projects with the potential for significant environmental impacts. Since this activity has no such impact, it is not subject to CEQA per CEQA Guideline Section 15061(b)(3).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby:

1. Direct staff to submit an application for TA TDM Program funds for $360,000 for the Safe Routes to School: RRFB Installation for High-Priority Uncontrolled Sidewalks Project, with the City as sponsor and the San Mateo Foster City School District as the implementing agency;

2. Authorize the City Manager or his/her designee, to execute a project supplement with the TA to encumber any TDM Program funds awarded or execute an agreement with the San Mateo School District to facilitate funding reimbursement;

3. Acknowledge the San Mateo Foster City School District’s commitment to the completion of the Project, including the commitment of $40,000 of matching funds needed for implementation, if awarded the requested TA funds;

4. Certify that any funds awarded by the TA will be used to supplement existing funds for the Project, and will not replace existing funds or resources;

5. Acknowledge the San Mateo Foster City School District’s commitment to commencing work on the Project, if awarded, within one year of the TA Board of Directors allocating the 2025 Cycle 3 TDM Program funds; and

6. Authorize the City Manager to take any other actions necessary to give effect to this resolution.

5.3 Attachment 1 - Resolution

19 3
6 5
5 PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 18th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________

STACY JIMENEZ, MAYOR
ATTEST:
______________________________________

PRISCILLA SCHAUS, CITY CLERK

5.3 Attachment 1 - Resolution

20 2025 Cycle 3 TDM Program Call for Projects
1 2025 Cycle 3 Transportation Demand Management (TDM)
Program Call for Projects

Where can obtain information about the Call for Projects (CFP)? All materials include the ACR/TDM CFP guidelines are available online at:
https://www.smcta.com/whats-happening/call-projects

Whom can I contact if I have any questions about the application? Please contact Sue-Ellen Atkinson at [email protected] if you have questions while completing the application form. This will save time and follow-up efforts with applicants for the Evaluation Committee.

What is the application due date?
Complete applications are due electronically on August 1, 2025 by 4:00 PM (PST). Late submissions will not be accepted.

How do I schedule an optional pre-submittal meeting and receive an application upload link? Please fill out the Notice of Intent to Submit Survey
for each individual proposed application. The pre-submittal meetings are required if you wish to use the equity-based reduced match requirement or would like to request TA Technical Assistance staff and consultant support to implement a project. The survey will allow you to request a 30-minute meeting and will be your opportunity to review project/program/plan eligibility and location, confirm matching eligibility (standard or equity-based), and provide the information necessary to receive Drobox upload link to folder specifically for your project information. The survey must be filled out by July 1st to request the optional pre-submittal meeting or by July 31st to receive a Dropbox upload link. After that date, please email Sue- Ellen Atkinson directly.

What attachments are required to be submitted along with the application? Please the TDM CFP Guidelines document for a full description of each attachment below:

A. Cover Letter
B. Governing Board Resolution
C. Letters of Support/Community Engagement Documentation D. Cost Estimates
E. Photos and Other Documentation (if applicable)

Definitions:
• Project: A “project” refers to any eligible plan, infrastructure, or programmatic request. • Scope: The specific phase or elements for which Measure A & W funds are being requested in this application/cycle. The project scope may be a subset of the overall project. • Sponsor: The applicant for Measure A & W funds (see the guidelines for more details). • Implementing Agency: Any third party that may be implementing, constructing, and operating a project on a Sponsor Agency’s behalf.

Application User Notes:
• Limit responses to the available text boxes. Any text not shown will not be counted. • To add a new paragraph in the text boxes, please use “Shift + Enter.” • To copy and paste into a form field, use “Ctrl + V” (right clicking with the mouse will not work).

5.3 Attachment 2 - Application

21 2025 Cycl
e 3 TDM Program Call for Projects
2 GENERAL INFORMATION
Project Title:

Pr
oject Type:
☐ Plan (e.g. TDM Plan, Climate Action Plan, Municipal code update, etc.) ☐ Program (e.g. subsidies, educational promotion, etc.) ☐ Project (e.g. pedestrian/bike crossing, network gap closure, wayfinding, charging stations, etc.) Project Scale: Please identify the geographic extent of the project:
☐ Countywide (such as projects conducted for multiple jurisdictions) ☐ City-wide (such as for projects that are not tied to a specific location for a jurisdiction) ☐ Area-wide (such as a neighborhood or district)
☐ Singular site/Spot treatment (such as a targeted development or an infrastructure project) Project Location: Please describe the geographic extent of the project in two to three sentences.

Pr
oject Scope: Please describe the project elements and intended benefits in one succinct paragraph.

Safe Routes to School: RRFB Installation for High-Priority Uncontrolled Crosswalks The project targets five high-risk, uncontrolled crosswalks adjacent to three public schools in the City of Foster City. These sites were identified by the San Mateo-Foster City School District in collaboration with the City of Foster City as priorities due to high student pedestrian volumes and the absence of traffic control devices.

This project proposes to install Rectangular Rapid Flashing Beacons (RRFBs) at five uncontrolled crosswalks near Audubon Elementary (2), Bowditch Middle School (2), and Brewer Island Elementary (1). The goal is to enhance pedestrian safety for over 2,300 students and their families by improving visibility and increasing driver yield rates at school crossings. RRFBs are a FHWA-proven safety countermeasure shown to increase motorist yielding up to 98% and reduce pedestrian crashes by up to 47%.

5.3 Attachment 2 - Application

22 2025 C
ycle 3 TDM Program Call for Projects
3 S
ponsor Agency:

S
ponsor Agency Address:

P
rimary Sponsor Contact Name:

P
rimary Sponsor Contact Title:

P
rimary Sponsor Contact E-mail:

P
rimary Sponsor Contact Phone:

Will your project be implemented by another entity or agency? ☐Yes ☐No If you selected yes above, please fill out the Implementing Agency information below.

Implementing Agency:

Im
plementing Agency Address:

Im
plementing Agency Contact Name:

Im
plementing Agency Contact Title:

Im
plementing Agency Contact E-mail:

Im
plementing Agency Contact Phone:

P
lease describe the Implementing Agency’s roles and responsibilities:

City of Foster City
610 Foster City Blvd. Foster City, CA 94404
Stefan Chatwin
City Manager
[email protected]
650-286-3200
San Mateo Foster City School District
1410 S. Amphlett Blvd San Mateo CA 94402
Dr. Ryan Haven
Director of Administrative Services
[email protected]
650-312-7372
The San Mateo-Foster City School District will oversee community engagement, identify and monitor school-based pedestrian traffic, and manage contractor procurement and construction.

The City will provide support on permitting, site inspection, and review of construction documents.

5.3 Attachment 2 - Application

23 2025 C
ycle 3 TDM Program Call for Projects
4 P
roject Schedule:

For infrastructure projects, please include any applicable PLAN, PA/ED, and PS&E periods and the expected construction period. For programmatic and planning projects, please list the expected period of performance in PLAN.

PROJECT SCHEDULE
Indicate the anticipated beginning and end date for each phase of the project. • If a phase is not applicable for this application, write “N/A”. • If the PS&E phase is currently underway at the time the application is submitted, indicate the percent complete to date: 35%, 65%, or 90%.

Phase
Month and Year
Phase
Start
Phase
End
Pre-Project Planning (PLAN)
Project Approval (PA) & Environmental Document (ED)
%
Current
Percent
Complete
Plans, Specifications & Estimates
(PS&E)
ROW Acquisition and Utilities Coordination
Construction and Procurement
Oct 2025
Dec 2025
Jan 2026
March 2026
Apr 2026
June 2026
Jan 2026
June 2026
July 2026
Dec 2026

5.3 Attachment 2 - Application

24 2025 C
ycle 3 TDM Program Call for Projects
5 ACR/TDM ELIGIBILITY
Program Classification: Please select one or more of the following classifications below to help determine which TDM funding sub-categories the proposed project may be eligible under. ☐ Network Efficiency – projects and programs that are intelligent transportation systems (ITS) and transit r
elated
☐ Congestion and Demand Relief – projects, plans, and programs that are intended to encourage behavior shifts
☐ Sustainable Transportation Modes – projects and programs that are bicycle and pedestrian related (
separate from projects that qualify under the Bicycle and Pedestrian Program).

Pre-submittal meeting with TA staff: Meeting occurred on (MM/DD/YYYY) H
ighway Nexus: Please indicate how your project may reduce congestion or vehicle miles traveled (VMT) on the highway system, including any specific highways the project may affect. To be eligible for Measure W competitive funding, your project type must be listed in Attachment A of the ACR/TDM Guidelines under the Measure W column. If your project type is not listed under that column, please also provide an alternative source and explanation that supports consideration as a highway congestion relief or VMT reduction strategy.

This project improves pedestrian crossings along arterial and collector streets that feed into major corridors such as US-101 and SR-92. By improving walkability around schools, this initiative encourages walking over vehicle drop-offs, helping reduce VMT and congestion on local roadways and regional highways during peak school commute hours.

5.3 Attachment 2 - Application

25 2025 C
ycle 3 TDM Program Call for Projects
6 Funding Leverage
Match Requirement: Please select minimum match amount needed and percent match provided. Note that equity match must be pre-approved in consultation with TA staff during the pre-submittal meeting. ☐ Standard Match (minimum of 10% required)
☐ R
educed Equity Match (minimum 5% required)
P
roject Cost:

TDM Funding Request $
Matching Funds Provided $
Unfunded Amount $
Total Project Cost $
Match sources: Please identify sources for match funds and percentage of the total request.

Type of Match Amount Percentage of ACR/TDM Request
Local (General Fund, etc.) $ %
Private (Developer Fees or
Business donation) $ %
Other $ %
Total $ %
Projects will receive additional points for providing matching funds beyond the minimum percentage required as well as for having private sector contribution.

Funding or
Implementation Concerns: Discuss any potential funding shortfalls or implementation risks associated with the project. If you show any unfunded amount in the Project Cost table, please list how the project will be fully funded within one year of an award. 360,000
40,000
400,000
40,000
10 0
0 0
0 40,000
10 There are no anticipated shortfalls.

5.3 Attachment 2 - Application

26 2025 C
ycle 3 TDM Program Call for Projects
7 NEED
The N
eed section will assess how the proposed project aligns with the five goals of the TDM Program. Please note that the equity goal has been included in its own section later in the application. Each goal includes a qualitative response to be filled in by the applicant and a quantitative score that will be filled in the TA based on the project type and location. Please limit responses to approximately two to three paragraphs maximum.

Goal 1: Provide Congestion Relief
Qualitative: Please explain how your project provides congestion relief or reduces VMT.

Q
uantitative (TA to fill in): Vehicles Miles Traveled (VMT) Density Score • Raw Calculation:
• P
ercentile Score:

This project provides congestion relief and reduces vehicle miles traveled (VMT) by making it safer and more attractive for students and families to walk to and from school rather than relying on vehicle drop-offs. Each of the targeted schools—Audubon Elementary, Bowditch Middle School, and Brewer Island Elementary—experiences significant peak-hour congestion due to private vehicle traffic.

These areas lack traffic-calming features at key crossing points, making walking a less viable option for many families. By enhancing these crossings with Rectangular Rapid Flashing Beacons (RRFBs), the project encourages a modal shift from driving to walking. This shift can reduce localized traffic congestion around schools, improve air quality, and alleviate pressure on major corridors such as US-101 and SR-92, which are often impacted by school commute traffic. Moreover, enabling safer walking routes helps reduce the number of short car trips, which disproportionately contribute to overall congestion and emissions.

5.3 Attachment 2 - Application

27 2025 C
ycle 3 TDM Program Call for Projects
8 Goal 2: Increase Sustainable Transportation Options
Qualitative: Please explain how your project will create incentives for people taking transit, bicycling, walking, carpooling, and/or using other shared-ride options over solo driving trips? Q
uantitative (TA to fill in): Active Trip Potential & Proximity to High Quality Transit Composite Score • Raw Calculation:
• P
ercentile Score:

This project creates strong incentives for walking—a sustainable and zero-emission mode of transportation—by improving pedestrian infrastructure in areas of high need. The installation of RRFBs at five high-use, uncontrolled school crosswalks enhances pedestrian visibility and safety, making it more likely that families will feel comfortable allowing children to walk to school.

The project specifically targets school zones where pedestrian traffic is heavy and where families currently default to car travel due to safety concerns. Improved crossings will enable more consistent walking habits among students, staff, and families. In the long term, this infrastructure supports a culture of active transportation, particularly for communities where walking is a preferred or necessary mode due to economic or physical constraints.

5.3 Attachment 2 - Application

28 2025 Cycle 3 TDM Program Call for Projects
9 Goal 3: Promote Sustainability & Health

Qualitative: Please explain how your project will enhance health or safety.

Quantitative (TA to fill in): Pollution Burden and Cardiovascular Disease Composite Score • Raw Calculation:
• Percentile Score:

By promoting walking, this project contributes directly to improved public health outcomes and environmental sustainability. Encouraging students to walk to school increases their physical activity, which can combat rising rates of childhood obesity and associated chronic conditions such as diabetes and cardiovascular disease. Additionally, reductions in vehicular traffic near school zones improve air quality, directly benefiting children who are particularly vulnerable to respiratory conditions like asthma.

From a sustainability perspective, this project reduces greenhouse gas emissions associated with short car trips—especially those clustered around school start and end times. Safer crossings can also reduce the need for busing or parent-driven trips, especially in schools that serve walkable neighborhoods but lack sufficient pedestrian safety infrastructure.

5.3 Attachment 2 - Application

29 2025 C
ycle 3 TDM Program Call for Projects
10 Goal 4: Encourage Economic Development Opportunities Q
ualitative: Please explain how your project improves access to employment, job centers, business districts, or retail opportunities.

Q
uantitative (TA to fill in): Priority Development Areas (PDA) Score • Raw Calculation:
• P
ercentile Score:

Safe and accessible pedestrian infrastructure supports broader economic development by improving access to educational institutions, employment centers, and local commercial zones. Improving pedestrian safety in these areas strengthens the accessibility of nearby services and promotes a more livable, walkable city environment.

In addition, the enhanced infrastructure signals a broader investment in neighborhood livability and equity, which can attract new families, stabilize property values, and enhance the appeal of local businesses. These outcomes create a reinforcing cycle of investment and access for the community.

5.3 Attachment 2 - Application

30 2025 C
ycle 3 TDM Program Call for Projects
11 EFFECTIVENESS
Effectiveness will address how the project will demonstrate success and track that over time. Recognizing the wide variation of eligible project types, applicants will give a proposal depending on the strategy/project applied.

H
ow do you propose to evaluate the success of the project? What outcomes does the project aim to achieve? What metrics do you propose to deploy to track the project’s objectives that could include Vehicle Miles Traveled reductions or Greenhouse Gas reductions? Please propose metrics that can be tracked (e.g. number of transit passes distributed in equity communities, construction of the scope of work within schedule, etc.).

Is this project identified in a local, countywide or regional planning document? If so, please describe below and include if project is listed in a TDM plan and/or is listed as a high priority.

D
escribe how the project will provide a level of benefit in line with the amount of funding requested (i.e. “Bang for the buck”). High-cost projects should discuss safety and mobility benefits that cannot be accomplished by less expensive solutions or life cycle cost savings due to reduced maintenance/operations costs
The success of this project will be evaluated through both quantitative and qualitative metrics. Key outcomes include increased motorist yielding rates, higher pedestrian volumes, and reduced parent vehicle drop-offs near schools.

Metrics will be collected pre- and post-installation to measure impact.

Proposed metrics:

Motorist yielding rate at each treated crosswalk (measured through observational studies).

Counts of students walking and biking to school, collected through Safe Routes to School surveys.

Parent-reported comfort and perception of student safety (via school community feedback forms).

Reductions in vehicle traffic volumes and queuing during morning and afternoon peak periods, measured through traffic counts.

5.3 Attachment 2 - Application

31 2025 C
ycle 3 TDM Program Call for Projects
12 This $360,000 investment addresses an urgent safety need across three schools serving over 2,300 students daily. Compared to traditional signalization or crossing guard programs, RRFBs are cost-effective solutions that offer measurable safety benefits with minimal operational or maintenance requirements.

Proven impact: RRFBs are a FHWA-designated Proven Safety Countermeasure, with motorist yielding rates as high as 98% and crash reductions up to 47%.

Strategic deployment: The selected locations were prioritized for maximum impact based on traffic volumes, crossing exposure, and equity considerations.

Life-cycle savings: Solar-powered RRFBs reduce long-term maintenance and electrical costs compared to hardwired signals.

Scalability: The project can serve as a model for districtwide safety improvements, supporting future expansion with minimal added cost.

Ultimately, the benefits of improved safety, reduced congestion, and enhanced mobility access for vulnerable populations far outweigh the project cost, making it a highly effective use of TDM funds.

5.3 Attachment 2 - Application

32 2025 Cycle 3 TDM Program Call for Projects
13 EQUITY
Equity can be complicated first by how to define it as well as who is included and who is not. Transportation equity for this application is measured two ways: location-based and user-based equity. Location-based estimates focus on populations, benefits and costs by geography, typically using concentration approach at the census tract level. The TA grants analysis tool will auto-calculate the location-based score and will be filled in by TA staff. A user-based approach starts with the recognition that not everyone can use the system the same way.

Target groups using this type of analysis may include older adults and people with disabilities or low-income households (who may or may not live in an area of high concentration of low-income households).

Location-based: Quantitative Score (TA to Fill In)
What percent of your project’s geographic extent falls within SamTrans Equity Indicators tract compared with all other submitted projects? The SamTrans Equity Zone applies to tracts with the lowest two quartiles of the Transit Equity Index. Projects will also list if they affect MTC Equity Priority Communities (EPC). • MTC Equity Priority Community – Yes ☐ No☐
• Raw Calculation:

• Percentile Score:

5.3 Attachment 2 - Application

33 2025 C
ycle 3 TDM Program Call for Projects
14 User-based: Equity can cover a spectrum of needs and evaluated several ways. Three equity framings are provided below. Please describe how the project considers equity under at least one user-based framings below. Bonus points may be given for consider more than framing.

1. Progressive with respect to income - This reflects whether a strategy increases Transportation Affordability and makes lower-income households better or worse off.

2. Benefits transportation disadvantaged - This reflects whether a strategy makes people who are tr
ansportation disadvantaged (which could include among other low-income households, people with di
sabilities, older adults, non-traditional shift workers, or other vulnerable populations) better off by increasing their travel options or providing financial savings.

3. Improves Basic Access - This reflects whether a strategy favors more important transport (emergency response, commuting, and essential shopping) over less important transport.

4. Other

5.3 Attachment 2 - Application

34 2025 C
ycle 3 TDM Program Call for Projects
15 Are there potential negative impacts of the project for historically marginalized communities? If so, do you plan for any mitigations of these impacts?
User-Based Framing:

This project strongly benefits transportation-disadvantaged populations by making essential school routes safer for families who may not own vehicles. Many students within the San Mateo-Foster City School District come from low- to moderate-income households, including English Learners, recent immigrants, and students with disabilities. For these families, walking is often the only feasible transportation option. RRFB installation will empower these students to walk safely, increasing their access to education and reducing absenteeism caused by transportation challenges.

The project also improves basic access by prioritizing pedestrian travel for essential activities like schooling, over non-essential vehicular traffic. By investing in infrastructure where it is most needed, the project promotes equitable access to safe mobility and supports the success of historically marginalized communities.

Community Engagement:

This project is grounded in extensive community input from parents, school site councils, and district leadership. School principals and Parent Teacher Associations (PTAs) have raised concerns about student safety at the proposed crossing locations for several years. These concerns have been echoed by crossing guards, teachers, and public safety officers. As part of its School Safety and Wellness planning, the San Mateo-Foster City School District is partnering with the City of Foster City to identify specific locations where infrastructure improvements would have the greatest impact.

Letters of support are being secured from parent groups, site leaders, and community-based organizations advocating for pedestrian safety and equitable school access. Future outreach will include bilingual engagement materials and walkthroughs with school communities to ensure the final installation meets student needs.

5.3 Attachment 2 - Application

35 2025 Cycle 3 TDM Program Call for Projects
16 Please describe the community support and any prior community engagement that has occurred in support of this project. Identify the types of groups included in the process. For planning projects, please describe the types of engagements proposed to be included and any targeted groups or community-based organizations that may be included.

No, there are no potential negative impacts of the project for historically marginalized communities.

While this project has been prioritized based on input from school principals, crossing guards, and operational staff over the past several years, the San Mateo-Foster City School District will engage in targeted community input sessions from August through October 2025 to further shape final design and implementation.

Each of the three school sites—Audubon Elementary, Bowditch Middle School, Brewer Island Elementary—will host evening family engagement meetings during this period. These meetings will include:

A presentation of the proposed RRFB locations,
Visualizations of expected improvements,
Interactive Q&A with City and District staff,
And the opportunity for families to provide feedback through surveys, discussion, and small group input.

Flyers, newsletters, and school messaging platforms (ParentSquare) will be used to promote participation.

Translation will be provided in Spanish and other relevant languages. Additionally, student safety patrol leaders and teachers will be invited to give input on usage patterns and optimal placement. The City of Foster City and SMFCSD are committed to authentic two-way dialogue, and any design or construction changes based on this input will be documented and shared with the community before final project approval.

5.3 Attachment 2 - Application

36 2025 Cycl
e 3 TDM Program Call for Projects
17 BONUS POINTS

1. TDM
Plans
The TA is looking to promote the creation and adoption of TDM-related plans that help provide a guidance on efforts local agencies could be leading. To encourage the development of these, the TA is offering five (5) bonus points for agencies that either propose a TDM plan. If the project sponsor already has a TDM plan in place, the bonus will be provided to the
project. Please describe the types of elements included in the TDM Plan and provide a link.

2. Commute.org San Mateo County TDM Workshop Participation The TA will award three (3) bonus points to applicants who attended or had a representative attend Commute.org’s February 25, 2025 San Mateo County TDM Workshop.

Di
d the applicant attend the TDM Workshop?
☐ Yes
☐ No
Yes. While the City of Foster City does not currently have a standalone Transportation Demand Management (TDM) Plan, this project is consistent with the intent of the City of Foster City Bicycle and Pedestrian Master Plan (currently under development), which includes safety improvements near schools, and pedestrian infrastructure priorities. Additionally, the San Mateo-Foster City School District’s Safe Routes to School framework promotes walking and biking as primary school commute strategies and guides site-level interventions for improving student safety and reducing vehicle dependence.

Together, these plans establish a policy and programmatic framework equivalent to a TDM strategy for the schools and streets targeted in this application.

5.3 Attachment 2 - Application

37 DATE: August 18, 2025

TO: President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, District Manager
Marlene Subhashini, Assistant District Manager

FROM: Andrew Brozyna, Public Works Director
Zaheed Danish, Public Works Maintenance Manager
Frank Schoening, Public Works Superintendent
DEPARTMENT: Public Works
SUBJECT: REVISION OF THE EMID SEWER SYSTEM MANAGEMENT

PLAN PER REQUIREMENTS OF THE STATE WATER

RESOURCES CONTROL BOARD

RECOMMENDATION
It is recommended that the Estero Municipal Improvement District (EMID) Board of Directors adopt the attached resolution approving the revised EMID Sewer System Management Plan (SSMP), as required by the State Water Resources Control Board (SWRCB) 2022 General Waste Discharge Requirements, Order No. WQ 2022-0103- DWQ for Sanitary Sewer Systems; and finding the approval exempt from review under the California Environmental Quality Act (CEQA) guidelines sections 15061(b)(3) and 15301.

EXECUTIVE SUMMARY
As required by the SWRCB, the Sewer System Management Plan (SSMP), last approved by the EMID Board in 2017, needs to be updated periodically in order to ensure its contents stay relevant. The 2025 SSMP has been revised to comply with industry standard guidelines and incorporates EMID’s latest SSMP Audit findings. The SSMP is available on the City’s website: Wastewater Management Plan | Foster City California

5.4 5.4 Staff Report

38 The 2025 SSMP is a declaration of what EMID is doing to demonstrate full compliance with the Statewide General Waste Discharge Requirements and effectively manage its sanitary sewer system.

BACKGROUND/ANALYSIS
On May 2, 2006, the SWRCB adopted the Statewide General Waste Discharge Requirements for all publicly-owned sanitary sewer collection systems in California with more than one (1) mile of sewer pipe. The Statewide General Waste Discharge Requirements require all agencies, meeting the above criteria, to develop and approve their own SSMP. EMID maintains approximately sixty-six (66) miles of gravity sewer pipes and, therefore, developed a SSMP that was first approved by the EMID Board on January 5, 2009, and subsequently an updated plan was approved on April 3, 2017.

The SSMP is required to be updated periodically and 2025 SSMP has been reviewed and revised and is brought forth for EMID Board approval. An internal audit conducted in 2025 identified several improvements and recommendations. Among the key recommendations, operational improvements include resuming and enhancing the CCTV condition assessment program and increasing outreach on the proper disposal of fats, oils, and grease (FOG) to reduce impacts on the sewer system. Appendix 10.2 (Attachment 3) of the 2025 SSMP includes an actionable timeline for recommended improvements as identified in the audit. Staff have either completed or plan to complete the tasks as outlined in in Appendix 10.2 to ensure full alignment with program goals and compliance with regulatory requirements.

Several recommendations have already been implemented. To improve coordination and communication, staff has scheduled monthly and biannual meetings between internal divisions and San Mateo County agencies. Contact information has been updated within the state reporting system, and training opportunities for maintenance staff have been expanded. The most recent annual Spill Emergency Response Plan (SERP) training was conducted on August 12.

As noted in the SSMP, EMID consistently performs better than both the statewide and regional spill rate indices and net spill volumes for all categories of spills from its sanitary sewer collection system.

In addition to strengthening regulatory compliance, the recommended changes will enhance EMID’s ability to detect system issues early through improved inspections, ultimately helping to prevent costly emergency repairs.

Once approved, staff will continue to have a working, written plan to assist in proactively, systematically, and resourcefully managing the wastewater collection system, facilities, and other infrastructure.

5.4 5.4 Staff Report

39 CEQA
The resolution approving the revised 2025 SSMP qualifies for CEQA’s common sense exemption, as CEQA applies only to projects with potential significant environmental impact. Since this activity poses no significant environmental effect, it is not subject to CEQA (CEQA Guideline Section 15061(b)(3)), and the Existing Facilities (15301) exemption, which allows for the operation and maintenance of existing public facilities with negligible or no expansion of use.

FISCAL IMPACT
There is no fiscal impact associated with this item.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure

ATTACHMENTS
Attachment 1 – Resolution
Attachment 2 – Sewer System Management Plan (SSMP)
Attachment 3 – Appendix 10.2

5.4 5.4 Staff Report

40 3
5 4
5 RESOLUTION NO.

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL

IMPROVEMENT DISTRICT APPROVING THE REVISED SEWER SYSTEM

MANAGEMENT PLAN AS REQUIRED BY THE STATE WATER RESOURCES

CONTROL BOARD STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS; AND FINDING THE APPROVAL EXEMPT FROM

REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES SECTIONS 15061(b)(3) AND 15301

ESTERO MUNICIPAL IMPROVEMENT DISTRICT
WHEREAS, On December 6, 2022, the State Water Resources Control Board adopted Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order No. 2022-0103-DWQ) which amended the SWRCB General Order 2006- 0003-DWQ and the Monitoring and Reporting Program from Order WQ 2013-0058-EXEC; and
WHEREAS, the purpose of the Wastewater Discharge Requirements (WDR) is to develop a regulatory mechanism to provide a consistent statewide approach for reducing sanitary sewer overflows; and
WHEREAS, the WDR requires preparation of a Sewer System Management Plan (SSMP) consisting of eleven (11) separate elements; and WHEREAS, the Sewer System Management Plan (SSMP) was approved by the District Board on January 5, 2009 and subsequently an updated plan was approved by the District Board on April 3, 2017; and
WHEREAS, the Public Works Wastewater Division recommends the Estero Municipal Improvement District’s update of the SSMP for adoption by the Board of Directors.

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Estero Municipal Improvement District does hereby approve the Sewer System Management Plan as required by the State Water Resources Control Board Statewide General Waste Discharge Requirements for Sanitary Sewer Systems and authorizes staff to comply with the Sewer System Management Plan, Statewide General Waste Discharge Requirements, and the State Water Resources Control Board requirements, and finds that the adoption of this resolution is exempt from CEQA under the common sense exemption, as CEQA applies only to projects with the potential for significant environmental impacts. Since this activity has no such impact, it is not subject to CEQA per CEQA Guideline Section 15061(b)(3), and 15301, Existing Facilities, which allows for the operation and maintenance of existing public facilities with negligible or no expansion of use.

5.4 Attachment 1 - Resolution

41 3
5 4
5 PASSED AND ADOPTED as a resolution of the Board of Directors of the Estero Municipal Improvement District at its regular meeting on the 18th day of August 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________

STACY JIMENEZ, PRESIDENT
ATTEST:

PRISCILLA SCHAUS, DISTRICT SECRETARY

5.4 Attachment 1 - Resolution

42 Sewer System Management Plan (SSMP)
2025 Update
Sanitary Sewer Collection System for
Waste Discharge ID (WDID): # 2SSO10135
Foster City and Estero Municipal Improvement District

REVIEWED AND APPROVED BY:

Frank Schoening, Maintenance Superintendent
Legally Responsible Oﬃcial
Foster City and Estero Municipal Improvement District
Sanitary Sewer Collection System
(includes Element Development Plans & Schedules)

Date Signed

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

43 THIS PAGE INTENTIONALLY LEFT BLANK

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

44 SSMP CHANGE LOG
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. COPY THIS PAGE AS NEEDED Revision
Date
SSMP
Section
Approval
Date Description of Change/Revision Made Initials

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

45 SSMP CHANGE LOG
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. COPY THIS PAGE AS NEEDED Revision
Date
SSMP
Section
Approval
Date Description of Change/Revision Made Initials

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

46 LETTER OF COMPLIANCE

Foster City/Estero MID
Att: Frank Schoening
Legally Responsible Oﬃcial (LRO)
Public Works Department, Maintenance Division
100 Lincoln Centre Drive
Foster City, CA 94404

Dear Mr. Schoening,

We are pleased to present the new 2025 Sewer System Management Plan (SSMP) Update developed in partnership with the management of Foster City and Estero Municipal Improvement District (EMID). The 2025 Update meets and exceeds compliance with the WDR (State Water Board, Water Quality Order No. 2022 -0103-DWQ, Attachment D -10 and Speciﬁcations 5.4). The 2025 SSMP has been completely revised to harmonize with industry standard guidelines and incorporates the City and EMID’s latest SSMP Audit ﬁndings.

The 2025 SSMP is a declaration of what the City and EMID are doing to demonstrate full compliance with the WDR. Attachment A of the WDR (page A-4), states “A sewer system management plan is a living document an Enrollee develops and implements to eﬀectively manage its sanitary sewer system(s) in accordance with this General Order.” We suggest that the City and EMID review the SSMP on a regular basis, and as required by the WDR, continuously document changes to the SSMP in a change log attached to the Plan.

We look forward to assisting the City and EMID wherever necessary to fully implement the 2025 SSMP Update.

Sincerely,

James Fischer, P.E.

Principal, Fischer Compliance LLC
Credentialed U.S. EPA NPDES Compliance Inspector

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

47 OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page ii

TABLE OF CONTENTS
INTRODUCTION ............................................................................................................................................................. 1 SSMP Organization ..................................................................................................................................................................... 2 Abbreviations and Acronyms...................................................................................................................................................... 3

1. GOAL AND INTRODUCTION .................................................................................................................................. 4

1.1. Regulatory Context ............................................................................................................................................................ 4

1.2. SSMP Update Schedule ...................................................................................................................................................... 5

1.3. Sewer System Asset Overview ........................................................................................................................................... 7 Speciﬁcations 5.2 – SSMP Development and Implementation ................................................................................................ 10 Speciﬁcations 5.7 – Allocation of Resources ............................................................................................................................ 11 Provisions 6.1 - Enforcement Provisions .................................................................................................................................. 12 Provisions 6.3 Sewer System Management Plan Availability ................................................................................................... 13

2. ORGANIZATION ................................................................................................................................................... 14

2.1. Organizational Chart ........................................................................................................................................................ 17

2.2. Organizational Staﬃng Responsibilities ........................................................................................................................... 18

2.3. Chain of Communication for Reporting Spills .................................................................................................................. 19

3. LEGAL AUTHORITY .............................................................................................................................................. 22

4. OPERATION AND MAINTENANCE PROGRAM ..................................................................................................... 24

4.1. Updated Map of Sewer System ....................................................................................................................................... 24

4.2. Preventive Operation and Maintenance Activities .......................................................................................................... 26

4.3. Training ............................................................................................................................................................................ 28

4.4. Equipment Inventory ....................................................................................................................................................... 30 Speciﬁcations 5.19 - Operations and Maintenance .................................................................................................................. 32

5. DESIGN AND PERFORMANCE PROVISIONS ......................................................................................................... 34

5.1. Updated Design Criteria/Construction Standards/Speciﬁcations .................................................................................... 34

5.2. Procedures and Standards ............................................................................................................................................... 35

6. SPILL EMERGENCY RESPONSE PLAN ................................................................................................................... 36

7. SEWER PIPE BLOCKAGE PROGRAM .................................................................................................................... 38

8. SYSTEM EVALUATION, CAPACITY ASSURANCE, CAPITAL IMPROVEMENTS ........................................................ 42

8.1. System Evaluation and Condition Assessment ................................................................................................................ 42

8.2. Capacity Assessment and Design Criteria ........................................................................................................................ 45

8.3. Prioritization of Corrective Action ................................................................................................................................... 47

8.4. Capital Improvement Plan ............................................................................................................................................... 48

9. MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS ................................................................... 51

10. INTERNAL AUDITS ............................................................................................................................................... 53

11. COMMUNICATION PROGRAM ............................................................................................................................ 55 LIST OF APPENDICES ................................................................................................................................................... 57

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

48 OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page iii

LIST OF FIGURES
Figure 1 - Collection Spill Summary: Operational Indices for Foster City/Estero MID with State and Regional Data .. 1 Figure 2 - Sewer System Management Plan, Subsequent Update and Audit Due Dates ............................................. 5 Figure 3 - City Service Area ........................................................................................................................................... 8 Figure 4 - Organization Chart ...................................................................................................................................... 17 Figure 5 - Chain of Communication for Reporting Spills ............................................................................................. 20

LIST OF TABLES
Table 1 - Abbreviations and Acronyms ......................................................................................................................... 3 Table 2 – City sewer connection ﬂow classiﬁcations and connections data ................................................................ 9 Table 3 - Implementation Responsibilities ................................................................................................................. 15 Table 4 - Responsible Position Contact Information .................................................................................................. 16 Table 5 - Lift Station Pump Inventory ......................................................................................................................... 30

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

49 OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page 1 of 57 Introduction
This Sewer System Management Plan (SSMP) or “Plan” has been prepared for the Estero Municipal Improvement District/City of Foster City (jointly referred to as “City”) with technical assistance from Fischer Compliance LLC with the goal of meeting and exceeding compliance with the State Water Resources Control Board 2022 General Waste Discharge Requirements, Order No. WQ 2022-0103-DWQ for Sanitary Sewer Systems (referred to throughout this document as the WDR ). The City provided all details, information and institutional insights for preparation of the SSMP. The document has been developed to meet the size, scale, and complexity of the City, serving as a “living document” used as a tool for managing and operating the City’s sanitary sewer collection system. Additionally, the latest 2024 Sewer System Management Plan Guidance Manual published by the Bay Area Clean Water Agencies (BACWA) was utilized as a model for development of the document to harmonize formatting/content and incorporate recommended suggested guidance wherever possible.

Although the District is in the process of achieving full compliance with the WDR, the summary of spill metrics (below) shows that the City consistently performs better than both the statewide and regional spill rate indices and net spill volumes for all categories of spills from its sanitary sewer collection system.

This SSMP, including Appendix 10, provides a list of items which the City intends to complete such that it will comply with the WDR.

Figure 1 provides key spill metrics, including data comparing the City’s spill record with state and regional system data for the ﬁve-year period of May 2020 through May 2025.

Figure 1 - Collection Spill Summary: Operational Indices for EMID/Foster City with State and Regional Data

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

50 OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page 2 of 57 SSMP Organization
This SSMP is organized into 11 core elements following Attachment D of the WDR, with inclusion of applicable Speciﬁcations requirements.

Each individual element in the SSMP includes the following technical contents.

1. Requirements – Provides the actual description of applicable requirements in the WDR.

2. Compliance – Describes the City’s approach to complying with the WDR requirements.

3. Eﬀectiveness – As measured by Key Performance Indicators (KPIs.)

4. Implementation – Demonstrates how the City will ensure the SSMP will be carried out as described.

5. Resilience – Demonstrates the resilience that is addressed in the SSMP and built -in to the City’s collection system and procedures.

6. Appendix Inclusions – List the items included in the Appendix for each SSMP Element, if any.

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

51 OVERVIEW
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page 3 of 57 Abbreviations and Acronyms
BMP Best Management Practices
CCTV Closed Circuit Television
CIP Capital Improvement Program
CIPP Cured in Place Pipe
CIWQS California Integrated Water Quality System (State Water Board Online Spill Database) CMMS Computerized Maintenance Management System
EPA US Environmental Protection Agency
FOG Fats, Oils and Grease
FSE Food Service Establishment
GCD Grease Control Device
GIS Geographic Information System
I & I Inﬂow and Inﬁltration
LRO Legally Responsible Oﬃcial
RWQCB Regional Water Quality Control Board
SCADA Supervisory Control and Data Acquisition
SERP Spill Emergency Response Plan
SOP Standard Operating Procedure
SSMP Sewer System Management Plan
Spill Sanitary Sewer Spill
WDR Sanitary Sewer Systems General Wastewater Discharge Requirements Order issued by the State Water Board (Order No. 2022-0103-DWQ)
SWRCB State Water Resources Control Board
WDID Waste Discharge ID Number (CIWQS)

Table 1 - Abbreviations and Acronyms

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

52 GOAL AND INTRODUCTION

1. Goal and Introduction

WDR REQUIREMENTS
Att. D-1 (pg. D-2)
“The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.

The Plan must include a narrative Introduction section that discusses the following items:”

1.1. Regulatory Context

WDR REQUIREMENTS
Att. D-1.1 (pg. D-2)
“The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates”.

COMPLIANCE
The City is committed to fully implementing the WDR which includes addressing all requirements by integrating a wide range of programs speciﬁcally designed for ensuring the integrity and eﬃciency of the District’s sanitary sewer collection system. Moreover, the City is dedicated to maintaining its collection system in a systematic manner by implementing various work programs, with a focus on critical areas, to prevent spills, allowing for a comprehensive approach to maintenance. Work programs include pipe cleaning, manhole inspections, and lift station maintenance, just to name a few. Work programs are described in more detail in Speciﬁcations 5.19 – Operation and Maintenance of this SSMP.

By prioritizing proactive measures and taking a comprehensive approach, the City is well-equipped with a proven track record of eﬀectively operating its sanitary sewer collection system with the highest levels of service, complying with the WDR, and reducing/eliminating sewage spills.

EFFECTIVENESS
N/A

IMPLEMENTATION PLAN/SCHEDULE
N/A

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

53 GOAL AND INTRODUCTION

1.2. SSMP Update Schedule

WDR REQUIREMENTS
Att. D-1.2 (pg. D-3)
“The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.”

COMPLIANCE
The City utilizes the State Water Board’s online lookup tool to ensure compliance with all required due dates for updating its SSMP and completing its required SSMP Audits (see chart below) . The City’s most recent SSMP audit was completed for the period August 2021 through August 2024.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are SSMP Audits and SSMP Updates being performed as scheduled? • Has the SSMP been approved by the governing board on the required schedule (i.e., every six years)? • Are speciﬁc internally established sewer program milestones being monitored?

Figure 2 - Sewer System Management Plan, Subsequent Update and Audit Due Dates

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

54 GOAL AND INTRODUCTION

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

1.2.1 Prepare for next SSMP Audit Begin 8/2/2027 X X X

1.2.2 Complete and Upload next SSMP Audit By 2/2/2028 X X x

1.2.3 Incorporate Audit Findings, update Change
Log and Update SSMP
Begin after
completion of SSMP
Audit
X x

1.2.4 Prepare for next SSMP Audit Begin 8/2/2030 X X X

1.2.5 Complete and Upload next SSMP Audit By 2/2/2031 X X x

1.2.6 Incorporate Audit Findings, update Change
Log and Update SSMP
Begin after
completion of SSMP
Audit
X x

1.2.7 Prepare for next SSMP Update Begin 2/2/2031 X X x

1.2.8 City Council deadline for next SSMP Update* By 7/2/2031 X X x * The City’s timeline must incorporate adequate review time and Council approval prior to the required submittal deadlines.

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

55 GOAL AND INTRODUCTION

1.3. Sewer System Asset Overview

WDR REQUIREMENTS
Att. D-1.3 (pg. D-3)
“The Plan Introduction section must provide a description of the Enrollee-owned assets and service area, including but not limited to:
• Location, including county(ies);
• Service area boundary;
• Population and community served;
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewer system;
• Data management systems;
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
• Estimated number or percentage of residential, commercial, and industrial service connections; and
• Unique service boundary conditions and challenge(s).

Additionally, the Plan Introduction section must provide reference to the Enrollee’s up- to-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.”

COMPLIANCE
The Estero Municipal Improvement District (EMID) maintains the sanitary sewer collection and pumping system within Foster City. EMID is governed by the Foster City’s City Council /EMID Board of Directors and Foster City provides the staﬀ for EMID. Because CIWQS shows Foster City as the Enrollee under the WDR, this SSMP considers both Foster City and EMID to be one entity and refers to both jointly as “City”.

Foster City is in San Mateo County. The City’s wastewater collection system serves a population of 37,200 people through 13,937 service connections. Due to the City’s ﬂat topography, the existing collection system is designed as a network of lift stations that collect and transport sewage from the outer basins to the inner basins until the wastewater ultimately reaches pump station 59, which is the ﬁ nal and largest capacity station within the City’s collection system. From pump station 59, w astewater is transported to the San Mateo Regional Wastewater Treatment Plant for treatment and disposal. The WWTP is jointly owned by the City of San Mateo and Foster City and is operated by the City of San Mateo. Figure 3, below, shows the area served by the wastewater collection system. The system serves all of Foster City.

The City’s sanitary sewer system includes 63 miles of gravity sewers, 3 miles of force mains, 48 lift stations and one pump station. The 48 lift stations include ﬁve medium size lift stations (125,000 to 500,000 gpd) and 43 small lift stations (less than 125,000 gpd). The largest pump station has a capacity of 9 million gallon per day (mgd) and is in the District’s Corporation Yard. Th is pump station is the last stop before almost 3 mgd of the wastewater is pumped to the San Mateo WWTP. The Corporation Yard pump station and 14 of the lift stations have dedicated standby generators. In addition, the City has two newer and two older portable generators with “quick connect” features to provide power to the other lift stations.

Most of the collection system was installed between 1960 and 1980. Pipe sizes range from 4 to 21 inches in diameter with 88% at 12 inches or less. G ravity sewers are constructed of clay (65%), polyvinylchloride

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56 GOAL AND INTRODUCTION

© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page 8 of 57 (16%), asbestos cement (6%), and high -density polyethylene (1%). The force mains are constructed of asbestos, cement, and high-density polyethylene.

The City is not responsible for maintenance or repair of sewer service laterals. Each property owner is fully responsible maintenance of their private sewer lateral to the main in the street.

The City does not have any structures that divert stormwater to the sewer system.

The City recently acquired a Computerized Maintenance Management System ( CMMS) to manage its collection system and anticipates deployment by the end of 2026. Currently , the City use s Excel spreadsheets to manage its data. The City keeps its maps up to date.

The percentage of residential, commercial, and industrial service connections is shown in Table 2, below.

The City is unique in that it is a master planned community, constructed by ﬁlling in marshland in the San Francisco Bay. The area has a high groundwater table, potentially leading to inﬁltration of the sewer system during storms or high tides. In addition, the City was constructed around a 5-mile-long lagoon. Two force mains go underneath the lagoon while one force main goes over the lagoon on Shell Blvd bridge.

Figure 3 - City Service Area

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57 GOAL AND INTRODUCTION

© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page 9 of 57 Use Type Number of Connections
Residential 13,685
Commercial 216
Institutional 36
Total: 13,937

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are asset statistics periodically reviewed and updated as necessary? • Are omissions or errors addressed in a timely manner? • Are system maps up to date?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

1.3.1 Review City-owned asset
statistics and element
description; update as
necessary.

At the beginning of the audit cycle and
when signiﬁcant changes have been made. X X

1.3.2 Update maps. Within 30 Days of Submittal of Completion of Development Project X

RESILIENCE
Resilience is addressed in Element 1 by:
• Adhering to an SOP for collecting and managing asset data. • Redundancy: More than one member of staﬀ is trained and able to retrieve and manage the data. • Implementing a QA/QC process to help ensure information is accurate. • Using Calendar Reminders to ensure compliance deadlines are met.

APPENDIX 1 INCLUSIONS:
• None

Table 2 – City sewer connection ﬂow classiﬁcations and connections data

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58 GOAL AND INTRODUCTION

WDR REQUIREMENTS
Speciﬁcation. 5.2 (pg. 18)
“To facilitate adequate local funding and management of its sanitary sewer system(s), the Enrollee shall develop and implement an updated Sewer System Management Plan. The scale and complexity of the Sewer System Management Plan, and speciﬁc elements of the Plan, must match the size, scale, and complexity of the Enrollee’s sanitary sewer system(s). The Sewer System Management Plan must address, at minimum, the required Plan elements in Attachment D (Sewer System Management Plan – Required Elements) of this Genera l Order. To be eﬀective, the Sewer System Management Plan must include procedures for the management, operation, and maintenance of the sanitary sewer system(s).

The procedures must: (1) incorporate the prioritization of system repairs and maintenance to proactively prevent spills, and (2) address the implementation of current standard industry practices through available equipment, technologies, and strategies.”

COMPLIANCE
The City’s current Sewer System Management Plan (SSMP) has been updated to meet the requirements of Order WQ 2022 -0103-DWQ and addresses the required Elements. The SSMP addresses management, operations and maintenance procedures speciﬁc to the City’s collection system. The City maintains a proactive O&M program to operate its system and identify defects, which are then prioritized for repair, replacement, rehabilitation, or placed on modiﬁed maintenance schedules. (See Elements 4 and 8 and Speciﬁcations 5.19 of this SSMP for more detail.)
The City keeps up with current industry standards, technology and best practices by reviewing industry periodicals, networking , attending training classes, attending CWEA conferences and workshops , and talking to v endors about new products . The City continuously evaluates emerging practices, equipment and technologies for possible implementation to enhance sewer operations.

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59 GOAL AND INTRODUCTION

WDR REQUIREMENTS
Speciﬁcation. 5.7 (pg. 22)
“The Enrollee shall comply with the following requirements:
• Establish and maintain a means to manage all necessary revenues and expenditures related to the sanitary sewer system; and
• Allocate the necessary resources to its sewer system management program for:
• Compliance with this General Order,
• Full implementation of its updated Sewer System Management Plan, • System operation, maintenance, and repair, and
• spill responses.”

COMPLIANCE
The Estero Municipal Improvement District (EMID) is an independent special district of Foster City. Foster City provides the staﬀ for all management and operations of the EMID assets for sewer collection . All services provided to support EMID are billed to EMID and are funded by an enterprise fund managed by the City. The City regularly (annually) conducts evaluations of its sewer program rate and charges to assure full funding of the program, including treatment costs for all dischargers in the service area. The EMID service area is coterminous with the City of Foster City, and all sewage is discharged into assets owned and managed by EMID.

There are two main sources of revenue:
• The Wastewater Enterprise Fund is funded by wastewater rates charged to the City’s customers. This money can be used on operation and maintenance, capital improvement, professional services, and the City’s share of the cost to operate and maintain the San Mateo Regional Water Quality Control Facility.
• “Developer fees” (connection fees) are charged to developers of new projects that will tie into the collection system. This money is used to pay for the project ’s fair share of the existing wastewater treatment and collection infrastructure capacity.

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60 GOAL AND INTRODUCTION

WDR REQUIREMENTS
Provisions 6.1 (pg. 27)
“The following enforcement provisions are based on existing federal and state regulations, laws and policies, including the federal Clean Water Act, the state Water Code and the State Water Board Enforcement Policy.”

COMPLIANCE
The City is aware of the consequences for noncompliance including associated penalties for violations. The City maintains a proactive stance with full implementation of its SSMP.

Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board.

Failure to comply with the notiﬁcation, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the City to administrative civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the District to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the ﬁrst 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 1335 0 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.

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61 GOAL AND INTRODUCTION

WDR REQUIREMENTS
Provisions 6.3 (pg. 31)
“The Enrollee’s updated Sewer System Management Plan must be maintained for public inspection at the Enrollee’s oﬃces and facilities and must be available to the public through CIWQS and/or on the Enrollee’s website, in accordance with section 3.8 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notiﬁcation, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.”

COMPLIANCE
The City publishes its SSMP, available for public review, on its website at the Public Works wastewater management plan page. The City also maintains a paper copy of the SSMP in its oﬃces which can be made available for inspection during regular business hours.

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62 ORGANIZATION
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2. Organization

WDR REQUIREMENTS
Att. D-2 (pg. D-3)
“The Plan must identify organizational staﬃng responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Oﬃcial as required in section 5.1 (Designation of a Legally Responsible Oﬃcial) of this General Order;
• The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing speciﬁc Sewer System Management Plan Element;
• Organizational lines of authority; and
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county health oﬃcer, county environmental health agency, and State Oﬃce of emergency Services.)

COMPLIANCE
The above items are addressed in order below:

The City’s Legally Responsible Oﬃcial is Frank Schoening, the Wastewater Maintenance Superintendent.

The City intends to add Zaheed Danish , the Maintenance Manager, as a second LRO. Both people meet the requirements set forth in Speciﬁcations 5.1 of the WDR.

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63 ORGANIZATION
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IMPLEMENTATION RESPONSIBILITIES
Sewer System Management Plan Elements Responsible Position

1. SSMP Plan, Goal and Introduction Maintenance Manager/Superintendent

1.1. Regulatory Context Maintenance Manager/Superintendent

1.2. SSMP Update Schedule Maintenance Superintendent

1.3. Sewer System Asset Overview Maintenance Manager/Superintendent

2. Organization Maintenance Manager/Superintendent

3. Legal Authority Maintenance Manager/Superintendent

4. Operations and Maintenance Program Maintenance Manager/Superintendent

4.1. Updated maps of Sanitary Sewer System IT and Maintenance Manager/Superintendent

4.2. Preventive Operation & Maintenance Maintenance Manager/Superintendent

4.3. Training Maintenance Manager/Superintendent and Human Resources

4.4. Equipment Inventory Maintenance Manager/Superintendent

5. Design/Performance Engineering Manager

5.1. Updated Design Criteria & Construction
Standards
Engineering Manager

5.2. Procedures and Standards Engineering Manager

6. Spill Emergency Response Plan Maintenance Manager/Superintendent

7. Sewer Pipe Blockage Program Maintenance Manager/Superintendent

8. System Eval, Capacity Assurance, Capital Imp. Engineering Manager

8.1. System Evaluation and Condition Assessment Engineering Manager

8.2. Capacity Assessment and Design Criteria Engineering Manager

8.3. Prioritization of Corrective Action Engineering Manager and Maintenance Manager/Superintendent

8.4. Capital Improvement Plan Engineering Manager

9. Monitoring, Measurement & Program Modiﬁcations Maintenance Manager/Superintendent

10. Internal Audits Maintenance Manager/Superintendent

11. Communication Program Maintenance Manager/Superintendent. IT, and City Clerk

Table 3 - Implementation Responsibilities

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64 ORGANIZATION
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RESPONSIBLE POSITION CONTACT INFORMATION
Responsible Position Contact Information Phone Email
Maintenance Manager (Zaheed Danish) 650.286.3544 [email protected] Maintenance Superintendent (Frank Schoening) 650.286.3550 [email protected] Engineering Manager (Laura Galli) 650.286.3280 [email protected] IT (Rob Lasky) 650.286.3216 [email protected]
Human Resources (Dawud Brewer) 650.286.3221 [email protected] City Clerk /Communications (Austin Walsh) 650.286.3206 [email protected]

Table 4 - Responsible Position Contact Information

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65 ORGANIZATION
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2.1. Organizational Chart

Figure 4 - Organization Chart

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66 ORGANIZATION
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2.2. Organizational Staﬃng Responsibilities
The City’s organizational lines of authority and staﬃng are as follows:

District Manager:

Under general guidance of the EMID (District) Board of Directors, serves as the chief executive oﬃcer with responsibility for developing and meeting the mission and vision of the District. The Manager is responsible for all operational, ﬁscal, technical, and administrative functions related to the treatment plant, conveyance system, and related facilities.

Finance Director:

Plans, organizes, leads and continuously improves the activities and operations of the Finance Department, including accounting information systems and overall customer service, coordinating assigned activities with other departments and outside agencies t o provide advice and direction on the District’s ﬁnancial condition.

Public Works Director:

Organizes, directs and reviews the activities and operations of the Engineering and Maintenance Divisions.

Has overall responsibility for E MID’s Capital Improvement Program. Coordinate assigned activities and programs with the Wastewater Division and associated Divisions and outside agencies.

Maintenance Manager:

Manages, plans, coordinates, and reviews the Operation and Maintenance of the Wastewater Division.

Ensures the compliant operation of all regulatory requirements, Policies and Procedures, manages division budget, trains, mentors, and manages staﬀ . Supervises and participates in the conduct of operations and maintenance planning, and investigation activities connected with the maintenance and operation, expansion and refurbishment of a system of sanitary treatment and conveyance facilities.

Engineering Manager:

Plans, organizes, directs and manages the Engineering Division; coordinates and directs the activities of the Capital Improvement Program; supervises and participates in the conduct of complicated engineering, , design, and investigation activities connected with the maintenance, operation, expansion and refurbishment of a system of sanitary treatment and conveyance facilities.

Maintenance Superintendent:

Is responsible for planning, organizing, supervising, reviewing, and evaluating the day -to-day work of assigned personnel. Ensures the compliant operation of all regulatory requirements, Policies and Procedures, manages division budget, trains, mentors, and manages staﬀ.

Lead Worker:

Is responsible for planning, organizing, supervising, reviewing, and evaluating the day -to-day work of assigned personnel. The Lead Worker is accountable for Operations Division goals and objectives.

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67 ORGANIZATION
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2.3. Chain of Communication for Reporting Spills
The City may learn of a spill from the public, receipt of an alarm, or observation by City staﬀ.

Public Observation. Public observation is the most common way that the City is notiﬁed of blockages and spills. Contact information for reporting sewer spills and backups is on the City’s website on the Public Works page. The website states “ In the event of a sewer overﬂow or backup during working hours (Monday through Thursday, 7:30 am - 4:30 pm; Friday, 7:30 am - 3:30 pm), please notify the Wastewater Division IMMEDIATELY by calling (650) 286 -8140. After working hours, please contact Police Dispatch at (650) 286-3345. Please do not email or report electronically.” When a report of a sewer spill or backup is made, City staﬀ receives the call, takes the information from the caller, ﬁlls out the ﬁrst section of the Sewer Report Form, and communicates it to the Wastewater Lead Worker who responds to the site and/or dispatches a ﬁeld crew.

The Public Works (PW) Field Crew determines from the information provided if the PW Maintenance Superintendent and/or PW Maintenance Manager need to be notiﬁed and immediately responds to the site.

After hours, the Police Dispatcher receives the call, takes the information from the caller, and communicates it to the PW Standby Person.

Receipt of an alarm. The City’s large ( 9 mgd) p ump station, four medium sized lift stations and remaining 44 smaller lift stations are monitored using SCADA. Alarm conditions are monitored by the City’s administrative staﬀ during normal working hours and Police Dispatch after hours. If an alarm is received, they notify appropriate City staﬀ of the lift station alarms.

City staﬀ observation: City staﬀ conduct periodic inspections of the sewer system facilities as part of their routine activities. Any problems noted with the sewer system facilities are reported to appropriate City staﬀ who, in turn, respond to emergency situations.

Staﬀ respond to the spill using the procedure in the Spill Emergency Response Plan (Section 6) and complete relevant forms. The information is then submitted to the Maintenance Superintendent for review and veriﬁcation of data , including reviewing spill volume ca lculation, prior to submittal to CIWQS.

The Spill Response Flowchart, below, summarizes the spill reporting procedure.

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68 ORGANIZATION
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Figure 5 - Chain of Communication for Reporting Spills

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69 ORGANIZATION
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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have there been any changes requiring updates to the Organizational Chart? • Have there been instances when a service call for a spill was not properly routed to response personnel?
• Were all spill response activities documented and forwarded to the LRO? • Have there been any changes in assigned responsibilities for implementing the SSMP? • Is there a process in place to ensure all contact information remains up to date?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

2.1 Review names, contact information and position
responsibilities. Update as necessary.

Semi-Annually
X X

2.2 Review Chain of Communication outcomes for all spill responses.

Each Spill Event
X X

2.3 Review Organizational Chart for any changes. Update as necessary.

Semi-Annually
X X

2.4 Update CIWQS to add a second LRO and data
submitter.

See Appendix 10
X X X

RESILIENCE
Resilience is addressed in Element 2 by:
• Ensuring that more than one person is capable and responsible for speciﬁc duties for SSMP implementation, e.g., back-up personnel.
• Designation of more than one LRO to help ensure full and continuous coverage of duties. • Testing the phone notiﬁcation system to ensure calls are received and routed to appropriate personnel.

APPENDIX 2 INCLUSIONS:
• None

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70 LEGAL AUTHORITY
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3. Legal Authority

WDR REQUIREMENTS
Att. D-3 (pg. D-4)
“The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inﬂow and inﬁltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages; • Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed; • Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.”

COMPLIANCE
The above items are addressed in order below. Regulations pertaining to sewer service are found in Title 8 of the Estero Municipal Improvement District Code, which is a component of the Foster City Municipal Code.

Authority to prevent illicit discharges into the wastewater collection system.

Section 8.37.110 prohibits general discharges of wastewater that may interfere with the POTW or damage the conveyance system. Section 8.37.120 prohibits speciﬁc types of discharges such as explosives, corrosives, solids (including fats, oils, grease), debris, and unpolluted water. Section 8.37.150 prohibits the discharge of groundwater except under certain conditions and with a permit.

Pre-planned collaboration and coordination with storm drain agencies.

In addition to owning and operating the sanitary sewer system, Foster City also owns and operates all storm drains within the City limits. Therefore, City staﬀ can coordinate internally to respond to spills, ensure access to storm drains, and prevent cross connections. There are no County -owned storm drains within the City.

Require that sewer system components and connections be properly designed and constructed.

Section 8.32.010 states that “Design and construction of public sewers, building sewers and sewer laterals shall be in accordance with the standards established by the director of public works.” Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee.

The City is not responsible for any sewer laterals. Section 8.32.100 states that “… sewer laterals shall be maintained by the owner of the property served.”
Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures.

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71 LEGAL AUTHORITY
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page 23 of 57 Section 8.04.130 states that a customer’s service may be disconnected for failure to comply with the City’s ordinances. S ections 8.12.230 through 8.12.280 provide escalating enforcement options for failure to comply the City’s ordinances. Section s 8.37.440 through 8.37.470 also describe escalating enforcement options.

Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

Foster City is a master planned community and is completely built out. Therefore, there is no need for the Municipal Code to contain a reference for future easement accessibility agreements. There are a few existing easement agreements which are maintained by the City’s Engineering Department.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are the City ordinances and standards adequate for fulﬁlling the SSMP legal requirements? • Does the City have a process in place for periodic review and evaluation of ordinances? • Have there been instances when the code or ordinance did not address a need or circumstance?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

3.1 Review Ordinance(s) to conﬁrm all documents provide necessary required legal authority.

Once per 6-year SSMP
Update Cycle X X

3.2 Confer with storm drain owners to ensure current
practices and contact information are up to date.

Annually
X X

3.3 Monitor and document occasions when Ordinance(s)
failed to address issues as intended.

Continuously
X X X

RESILIENCE
Resilience is addressed in Element 3 by:
• Keeping abreast of industry trends and local ordinances that may aﬀect operations.

APPENDIX 3 INCLUSIONS:
• None

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72 DESIGN AND PERFORMANCE PROVISIONS
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4. Operation and Maintenance Program

WDR REQUIREMENTS
Att. D-4 (pg. D-4)
“The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.”

4.1. Updated Map of Sewer System

WDR REQUIREMENTS
Att. D-4.1 (pg. D-4)
“An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staﬀ access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.”

COMPLIANCE
The City maintains paper maps of its system, as well as computerized maps (ArcGIS) of all mainlines, manholes, and other facilities within the City. The GIS database stores data and enables staﬀ to retrieve information such as pipe type and diameter, the approximate manhole and cleanout locations, the location of drop manholes, pumping facilities, and the length of pipe between manholes.

Field staﬀ have access to the GIS database through their phones or tablets. I f ﬁeld staﬀ ﬁnd an error in a map, they will redline the map and refer the error to management. After internal review and veriﬁcation, management will send the information to the City’s IT Department to make the correction. If a map needs to be changed due to development, the Engineering Department will provide the information to the IT Department.

High priority corrections are completed within 30 days. High priority corrections refer to mapping information that could cause the ﬁeld crews to act in a manner that could cause a spill. Low priority corrections are completed once a year.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Were all map updates completed in a timely manner?
• Are all staﬀ trained in the procedure for providing map update information? • Are newly installed sewer assets incorporated into the system maps? • Are there terrain features or assets that should be incorporated in future map updates (e.g. exposed pipe, siphons, ARVs, surface water, etc.)

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73 DESIGN AND PERFORMANCE PROVISIONS
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IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party
Dir Eng Sup

4.1.1 Review map update procedures with all aﬀected staﬀ. Annually X X

4.1.2 Review/ensure all newly installed facilities have been updated and included in the system maps.

Annually X X

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74 DESIGN AND PERFORMANCE PROVISIONS
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4.2. Preventive Operation and Maintenance Activities

WDR REQUIREMENTS
Att. D-4.2 (pgs. D-4/D-5)
”A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staﬀ and contractors. The scheduling system must include:
• Inspection and maintenance activities;
• Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.

The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root -intrusion potentially resulting in system backup and/or failure.”

COMPLIANCE
The City currently uses Excel spreadsheets to program and track all required inspection and maintenance activities within the collection system. However, the City intends to transition to the Cartegraph CMMS software by 2026. Use of this software will allow the District to make informed decisions regarding its assets and infrastructure by using the data collected from ﬁeld work orders and documented inspections.

Sewer maintenance is currently scheduled using paperwork orders. The work orders cover preventive maintenance program and annual routine cleaning, based on the City’s 48 sewer basins. Completed gravity sewer maintenance is recorded using Excel spread sheets. When problems are found, they are listed on a white board.

City staﬀ clean 85-100% of the gravity system each year, working from the top lines to the bottom lines.

Staﬀ log their work into Excel each day. Operators inspect manholes as they clean and if something unusual is noted, will send a crew out. Most pipe repairs are completed in-house by City staﬀ. Manhole inspections are not currently documented but will be in the future using a form similar to that in Appendix 4.1.

When the City transitions to Cartegraph, the software will issue preventative maintenance, hot spot, and line repair work orders automatically.

The City has not had a CCTV program since the COVID pandemic; however, the City plans to hire a contractor by the end of 2025 and to resume the CCTV program in 2026. It is anticipated that work orders for CCTV inspections will be generated by Cartegraph.

Lift stations are inspected monthly, with results noted on logs maintained at each lift station and on work order request logged into GIS.

The City does not need to implement a root control program due to the high groundwater table.

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75 DESIGN AND PERFORMANCE PROVISIONS
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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are the City’s maintenance operations w ork orders periodically audited for accuracy and completeness?
• Does the City monitor “open,” “overdue,” or “not yet completed” work orders to ensure completion of tasks?
• Are inspection and maintenance activities reducing the number and volume of spills? • Is maintenance work being completed as scheduled?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

4.2.1 Review work completed to date to ensure critical work is being completed. Quarterly X X

4.2.2 Review scheduled Preventative Maintenance to ensure the prescribed schedule remains appropriate. Annually X X

4.2.3 Transition from Excel spreadsheets to Cartegraph
CMMS.

Beginning ﬁrst
half 2026 X X

4.2.4 Hire a contractor to CCTV the sewer lines. January 1, 2026 X X

4.2.4 Resume CCTV program. Early 2026 X

4.2.5 Begin documenting manhole inspections and retain
records.

January 1,
2026 X X X

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76 DESIGN AND PERFORMANCE PROVISIONS
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4.3. Training

WDR REQUIREMENTS
Att. D-4.3 (pg. D-5)
“In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staﬀ and contractors. The training must cover:
• The requirements of this General Order;
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation of spill volume for ﬁeld operators; and • Electronic CIWQS reporting procedures for staﬀ submitting data.”

COMPLIANCE
The City currently uses a combination of in-house classes, on-the-job training, conferences, seminars, and other opportunities to train its collection system staﬀ.

Staﬀ who respond to sewage spills receive annual training to review implementation of the SERP and the requirements of the WDR and this SSMP. The training includes an on -site practice drill with training on emergency response procedures with ﬂow estimati on, as well as determining spill start times, volume estimation, recovery estimation, emergency operating procedures training for lift stations, and manhole to manhole bypass.

The City will soon designate a second LRO and a Data Submitter and will train these individuals on the City’s procedures for reporting spills from receipt of call to report submittals and certiﬁcation.

The City has not formally documented training in the past but will begin to do so utilizing a document similar to that found in Appendix 4.2.

Contractors who work on the sewer collection system are instructed by City staﬀ on the process to follow in the event of a spill and are provided with a spill response form such as the one found in Appendix 4.3.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Has all training been completed as scheduled?
• Have records of training and attendance been documented and maintained? • Have all staﬀ demonstrated ability and knowledge after each training event? • Have contractors received, at a minimum, direction for reporting and responding to spills?

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77 DESIGN AND PERFORMANCE PROVISIONS
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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

4.3.1 Review training documentation to ensure all staﬀ
have received required training. Quarterly X X

4.3.2 Review agreements with contractors and/or pre-job meeting minutes to ensure contract personnel have
received instruction for responding to sewage spills.

Each Contract X X

4.3.3 Train the second LRO and the data submitter on
CIWQS data entry procedures.

By end of third
quarter 2025 X

4.3.4 Complete a training record after each training event. Immediately X

4.3.5 Provide each contractor with a spill response form. Immediately X

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4.4. Equipment Inventory

WDR REQUIREMENTS
Att. D-4.4 (pg. D-5)
“An inventory of sewer system equipment, including the identiﬁcation of critical replacement and spare parts.”

COMPLIANCE
The City keeps an inventory of critical replacement and spare pares, which includes, among other items, pipes, ﬁttings, valves, check valves, and manhole rings. A list of this equipment is available upon request.

The City maintains an inventory of replacement pumps for its various lift stations , as shown in the table below.

Model Serial Number V oltage HP Discription Price 3085 2020049 208 3 Tag # 03211 7,758.94 3085 2020046 208 3 Tag # 03212 7,758.93 3085 1920028 208 3 Tag # 00000 3,769.13 3085 2480045 208 3 Tag # 03274 10,906.88 3085 2430093 230 Tag # 03273 10,906.88 3085 2170193 230 3 Tag # 03241 10,155.47 3085 970001 230 3 Tag # 00000 3,769.13 3085 1570028 460 3 Tag # 03051 6,742.50 3085 1570029 460 3 Tag # 03052 6,742.50 3085 920048 460 3 Tag # 00000 3,769.13 3102 2480093 208 3 Tag # 03276 13,094.38 3102 2350091 208 5 T ag # 03262 12,468.75 3102 2350092 208 5 Tag # 03263 12,468.75 3102 2350093 208 5 Tag # 03264 12,468.75 3102 2350094 208 5 Tag # 03265 12,468.75 3102 2470019 230 3 Tag # 03275 13,094.38 3102 1740017 230 5 T ag # 03111 7,193.81
3102 1570098 230 5 Tag # 03056 6,590.68
3102 2170016 230 5 Tag # 03228 10,105.16
3102 2170017 230 5 Tag # 03229 10,105.15 3102 110018 460 5 old black pump 4,643.13
3102 110038 460 5 old black pump 4,643.13
3102 110037 460 5 old black pump (used from ls # 26) 4,643.13 3102 8001 460 5 old black pump (Bad do not use) 4,643.13 3127 187 460 10 Old Black pump 6,664.25
3171 1120016 208 30 Rebuild for LS # 10 5,072.10
3127 1460048 240v Rebuild for Ls #12
3127 2480119 230v T ag # 3277 18,656.09 Table 5 - Lift Station Pump Inventory

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79 DESIGN AND PERFORMANCE PROVISIONS
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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have inventory lists been audited as scheduled?
• Have any inventory deﬁciencies or omissions been discovered and rectiﬁed? • Has the City experienced any equipment failure that inhibited a spill response?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

4.4.1 Audit inventory lists to ensure stock is
adequate. Annually X

4.4.2 Check with vendors to ensure lead times for
critical parts are as expected. Annually X X

4.2.3 Ensure contracts with emergency support
services are current. Annually X

RESILIENCE
Resilience is addressed in Element 4 by:
• Developing an SOP for updating maps when errors are discovered. • Developing and using forms (paper or electronic) for data collection to help ensure all pertinent information is consistently collected.
• Periodically evaluating inspection cycle intervals to help ensure they are optimized. • Requiring staﬀ to demonstrate ability and/or knowledge for all training activities. • Monitoring equipment and critical spare parts usage for and trends. • Performing periodic audits of the vehicle and equipment inventory List.

APPENDIX 4 INCLUSIONS:
• 4.1 Example Manhole Inspection Form
• 4.2 Example Training Record
• 4.3 Example Spill Response Requirements for Contractors • 4.4 Example SOP for Sewer Cleaning
• 4.5 Example Annual Lift Station Inspection Form

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80 DESIGN AND PERFORMANCE PROVISIONS
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page 32 of 57 Speciﬁcations 5.19 - Operations and Maintenance

WDR REQUIREMENTS
Speciﬁcation. 5.19 (pg. 27)
“To prevent discharges to the environment, the Enrollee shall maintain in good working order, and operate as designed, any facility or treatment and control system designed to contain sewage and convey it to a treatment plant.”

COMPLIANCE
The City’s sewer system O&M program include:
• Proactive, preventive, and corrective maintenance of gravity sewers; • Rehabilitation and replacement of collection system facilities that are in poor condition; • Periodic inspection and preventive maintenance for lift station and force main facilities; and • Resumption of a CCTV program to determine the condition of the gravity sewers.

Gravity Sewers
The City cleans 85-100% of its sewer system every year, and it preventively cleans sewers with a history of problems (hot spots) every month. One collection system cleaning crew is assigned to these activities. The District’s standard operating procedure for collection system cleaning is similar to that found in Appendix

4.4. Gravity sewer maintenance is currently scheduled using paper work orders. The work orders cover preventive maintenance program and annual routine cleaning, based on the City’s 48 sewer basins.

Completed gravity sewer maintenance is recorded using Excel spread sheets . The City has established monthly and annual goals for production. Actual production is tracked, and corrective actions are implemented when production falls behind the goals. The City has a Hot Spots program, with lines cleaned on a weekly, monthly, and six-month schedule. The Hot Spots list is available upon request.

Prior to the Covid pandemic, the City used CCTV to determine the cause of its gravity sewer blockages and spills. Post COVID, the City lost staﬃng and expertise; therefore, the City intends to hire a CCTV contractor and resume CCTV inspections in 2026.

The City completes emergency repairs and non -emergency repairs using its ﬁeld crews . Repairs are identiﬁed by the sewer cleaning crew and repairs are completed in priority order.

The Collection System staﬀ maintains a list of known structural problems for use in providing input to Public Works Engineering on the Capital Improvement Program.

Manholes
Previously, the City’s CCTV crew inspected manholes. The City intends to contract out the CCTV program in 2026 and the CCTV crew will once again do the inspecting. Until the contractor is hired , the sewer cleaning crew visually inspects the manhole. If a problem is found, a paper work order form is completed and given to the Maintenance Superintendent for follow-up.

Lift Stations
Lift stations are inspected monthly, during the ﬁrst two weeks of each calendar month. Pump current draw is measured during the operational inspection and is used as a diagnostic tool to identify pump operating problems. Facility or equipment problems observed during the operational inspecti ons are noted on logs

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

81 DESIGN AND PERFORMANCE PROVISIONS
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page 33 of 57 maintained at the lift stations and on work order reports for follow -up action. Observed facility or equipment problems are also recorded on the whiteboard in the maintenance shop. All observations are transcribed onto the Lift Station Task spreadsheet. Th e completed corrective maintenance activities are also noted on the spreadsheet.

Preventive maintenance activities are completed during the second half of each month. Checklists are used to ensure that all required preventive maintenance tasks are completed.

Emergency generators are exercised monthly.

The results of the operational inspections, preventive maintenance tasks, and any corrective maintenance are recorded on paper work order forms. The completed work orders are recorded by asset in the District’s GIS system. The GIS system maintains a history of completed maintenance by asset.

The City formally inspects the condition of its lift stations annually. The inspection process is used to identify major maintenance and rehabilitation needs. The facility inspection is completed by a team that includes collection system ﬁeld staﬀ and other City employees as appropriate to the size and complexity of the facility and uses a checklist similar to that found in Appendix 4.5. The completed inspection checklists are reviewed by the Superintendent to determine whether repairs, major maintenance, or rehabilitation/replacement are warranted. Repairs and major maintenance are completed by City staﬀ.

Specialty repairs, maintenance, or rehabilitation/replacement are completed by contract.

Force Mains
Force main right-of-ways are inspected yearly to identify leakage and potential incursions associated with nearby construction. Air relief valves are inspected and maintained annually. The City is a member of Underground Service Alert and marks the location of its force mains to prevent damage by others during underground construction.

Non-Routine Maintenance
Non-routine maintenance activities include investigation and response to any complaints regarding a manhole overﬂow, missing or shifted manhole covers, manhole covers that are excessively noisy, residential plumbing troubles, pump station malfunction, une xpected sewer odor, etc. Sewer complaints are investigated, and appropriate actions are taken to resolve the source of the problem.

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

82 DESIGN AND PERFORMANCE PROVISIONS
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5. Design and Performance Provisions

5.1. Updated Design Criteria/Construction Standards/Speciﬁcations

WDR REQUIREMENTS
Attachment D-5.1 (pg. D-5)
“Updated design criteria, and construction standards and speciﬁcations, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deﬁcient to address the necessary component-speciﬁc hydraulic capacity as speciﬁed in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-speciﬁc evaluation of the design criteria.”

COMPLIANCE
Sections 13.040202-13.04.040 of the Foster City Municipal Code states that a permit must be obtained prior to construction of a sewer system, and that the city engineer will review the application for compliance with appropriate standard and ordinances. For smaller buildings, the Code states that the applicant shall follow the California Plumbing Code (as referenced in Section 15.16 of the Municipal Code).

The City’s Sewer Standard Details describe the required design criteria for among other items, manholes, manhole frames and cover, sewer laterals, sewer lateral repairs, and grease interceptors.

The City’s 2015 Standard Speciﬁcations, Section 02730, pertains to sanitary sewers. The document references ANSI, ASTM, and AWWA publications and standards, lists the items that must be submitted to the City and permits which must be obtained prior to construction, describes the type of material to be used for each element of the sewer system (including pipelines, manholes, air release valves, and lift stations), describes how the system shall be constructed, and references the City’s Sewer Standard Details.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are plan checking QA/QC processes helping to ensure adherence to the standards?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

5.1.1 Ensure all project plans are approved in accordance with the City’s Standard Speciﬁcations and Details. Each project X X X

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83 DESIGN AND PERFORMANCE PROVISIONS
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5.2. Procedures and Standards

WDR REQUIREMENTS
Attachment D-5.2 (pg. D-5)
“Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.”

COMPLIANCE
Section 8.40.050 of the Foster City Municipal Code states “ All sewer construction work, building sewers, plumbing and drainage systems shall be inspected by the inspector acting for the District to ensure compliance with all requirements of the District. No sewer shall be covered at any point until it has been inspected and passed for acceptance. No sewer shall be connected to the D istrict’s public sewer until the work covered by the permit has been completed, inspected and approved by the inspector. If the test proves satisfactory and the sewer has been cleaned of all debris accumulated from construction operations, the inspector shall issue a certiﬁcate of satisfactory completion. (Ord. 126 § 1 (part), 2009)”

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Were any design or installation deﬁciencies found during warranty inspections? • Are deviations from standard procedures and/or specs, testing, etc., justiﬁed and documented? • Does the City stay abreast of industry design standards and technical advances in the industry?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

5.2.1 Verify inspection procedures are adequate and
consistent with current standards of practice Each project X X

5.2.2 Verify design standards and hydraulic model
previously completed are adequate and
consistent with current standards of practice.

Each project X

RESILIENCE
Resilience is addressed in Element 5 by:
• Staying abreast of industry trends and standards.
• Performing warranty inspections of newly installed or repaired assets to evaluate design and installation practices.
• Evaluating as-built changes for trends and areas for design and performance improvements.

APPENDIX 5 INCLUSIONS:
• None

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

84 SPILL EMERGENCY RESPONSE PLAN
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6. Spill Emergency Response Plan

WDR REQUIREMENTS
Attachment D-6 (pg. D-6)
“The Plan must include an up- to-date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local oﬃcials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially aﬀected entities (for example, health agencies, water suppliers, etc.) of spills that potentially aﬀect public health or reach waters of the State; • Comply with the notiﬁcation, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staﬀ and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traﬃc control and other necessary response activities; • Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneﬁcial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneﬁcial uses in the receiving waters;
• Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess eﬀectiveness of the Spill Emergency Response Plan, and update the Plan as needed.”

COMPLIANCE
The City’s Spill Emergency Response Plan (SERP) is a stand- alone document that contains all the key elements necessary for an appropriate spill response: notiﬁcation, emergency incident response, reporting, and impact mitigation. The current plan, prepared by DKF Solutions Group, LLC, meets the requirements of the WDR. The plan was fully updated in 2023. Initial training has been provided to aﬀected staﬀ and refresher training is conducted annually. The Spill Emergency Response Plan is available on the City’s website at the Wastewater Management Plan page and is available for viewing at the City oﬃce upon request.

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85 SPILL EMERGENCY RESPONSE PLAN
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EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have staﬀ’s spill response eﬀorts helped to prevent the discharge of sewage to surface waters? • Do post-spill assessments indicate staﬀ are following the procedures outlined in the SERP? • Is SERP training eﬀective and are trainees demonstrating adequate knowledge and abilities?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

6.1 Perform SERP training including practice drills. Annually X X

6.2 Review Post Spill Assessments to ensure
adherence with the SERP and to identify any
trends that should be addressed.

Annually X X

RESILIENCE
Resilience is addressed in Element 6 by:
• Multiple staﬀ are trained to respond to spill events. • Post-spill assessments are conducted to evaluate staﬀ’s adherence to the SERP and to identify areas for improvement.
• Data collection forms are used to direct staﬀ to collect all the required data to be submitted to CIWQS and are designed as a guide to a proper spill event response. • The District employees several diﬀerent spill volume estimation methods to account for diﬀerent circumstances.

APPENDIX 6 INCLUSIONS:
• None

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

86 SEWER PIPE BLOCKAGE PROGRAM
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7. Sewer Pipe Blockage Program

WDR REQUIREMENTS
Attachment D-7 (pg. D-7)
“The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justiﬁcation in its Plan for why a program is not needed.

The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances;
• A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area;
• The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages.
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements;
• Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has suﬃcient staﬀ to inspect and enforce the fats, oils, and grease ordinance; • An identiﬁcation of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identiﬁed above.”

COMPLIANCE
The City’s FOG Control Program is provided under contract by the City of San Mateo. San Mateo’s FOG Control Program is described in detail in San Mateo's 2021 SSMP. San Mateo ’s Environmental Services Division, Source Control Section administers the FOG source control program while Building Departments of both San Mateo and Foster City issue permits for installation of grease control devices in conformance to requirements of Uniform Plumbing Code.

Foster City will ask San Mateo to provide quarterly updates regarding the work completed under the FOG Control Program.

The WDR’s requirements above are addressed below:

Public Outreach. The City of San Mateo conducts public outreach on behalf of the City of Foster City. San Mateo’s Environmental Compliance Inspectors distribute outreach materials , if necessary , during each commercial FSE inspection; they encourage managers of food service facilities to use the information to train employees upon hire and at least annually thereafter. San Mateo inspectors typically distribute a San Mateo-produced brochure titled Required Best Management Practices for Food Service Facilities that contains information on BMPs for the FOG and Stormwater programs. On the backside is Municipal Code Applicable to Food Service Establishments for reference. The brochure is provided in English, Spanish, and Chinese.

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

87 SEWER PIPE BLOCKAGE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page 39 of 57 San Mateo inspectors also distribute a one -page handout provided by the San Mateo Countywide Water Pollution Prevention Program (SMCWPPP) titled Best Management Practices for Food Service Facilities. This is available in English, Spanish and Chinese.

A laminated poster for proper grease disposal titled No Grease Down the Drain – Keep Drains Flowing is provided during initial inspections for posting in the dishwash area of the kitchen. The poster is available in English, Spanish, Chinese, Korean and Vietnamese.

Residential outreach materials are on display at San Mateo City Hall and are distributed at the San Mateo Services Academy and other venues. Public service announcements may be published prior to major holidays to remind San Mateo residents of prudent food waste handling practices. A FOG BMP poster and the WEF “Fat Free Sewers” brochure is mailed to apartment complexes as needed, and after ﬁnding a FOG buildup in the sewer at or immediately downstream of an apartment connection. If necessary, the FOG brochure is distributed to all homes upstream of a recurring blockage.

Foster City occasionally attends community events and has door hangars and ﬂiers available to educate the community and local businesses on how to properly maintain their private sewer laterals. The City intends to add FOG control information to its website.

Disposal. FOG which is generated by FSEs is collected in grease interceptors or grease traps which are maintained by the FSEs. The accumulated FOG is pumped out by licensed haulers hired by the FSEs and taken to the haulers’ own facilities. The City’s sewer maintenance crew also removes FOG in the collection system during their routine maintenance activities. This grease is disposed of in drying beds at the City’s Corporation Yard and then taken to the Recology landﬁll, on an as-needed basis.

Legal authority to prohibit discharges. The Estero Municipal Improvement District Code, a component of the Foster City Municipal Code, regulates discharges to the sewer system. Section 8.37.120(E) prohibits the discharge of solids, including FOG, which could obstruct ﬂow within the sewer. Section 8.37.120(H) prohibits the discharge of oil and grease that exceeds speciﬁc concentrations.

Requirement to install grease interceptors, design standards, etc . Section 8.36.040 of the Foster City Municipal Code states that “Grease, oil and sand interceptors shall be provided in accordance to the FOG (fats, oil, and grease) control program and/or when in the opinion of the public works department are necessary…” Section 8.36.050 states that grease interceptors shall be maintained by the owner and shall be “in continuously eﬃcient operation.” Section 8.37.100 states that FSEs shall have a pretreatment system for grease removal and provides design criteria. S ection 8.37.160 reiterates the need for FSEs to install a grease removal system, provides sizing criteria, and states that if there is a grease buildup in the sewer, then additional grease control measures will be required. Section 8.37.340 states that records shall be kept for at least three years.

Authority to inspect and enforce. Section 8.37.350 of the Foster City Municipal Code describes the authority to inspect and monitor, including that an authorized City representative may “conduct all inspection, surveillance and monitoring procedures necessary to assure compliance with these rules and regulations.” FOG-related problem areas. The City has limited FSEs in its collection system. If staﬀ ﬁnd more grease than expected as they clean a line, they will report the location to San Mateo. San Mateo maintains the list of FSEs within Foster City.

Source control measures. San Mateo’s FOG Control Program, which is also implemented in Foster City, emphasizes six BMPs that should be followed by FSEs and other FOG generators within the service area.

These BMPs are summarized as follows:
• Employee Training and Awareness: This BMP recommends that all employees and FOG -producing establishments be adequately trained in activities to reduce FOG disposal into the sanitary sewer system.

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88 SEWER PIPE BLOCKAGE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page 40 of 57 • Garbage Grinder Elimination/Limitation: This BMP recommends that FOG generators eliminate garbage grinders or limit their use to the greatest extent possible, thereby reducing the amount of food particles that enter the sanitary sewer system with the potential to clog the system. Additionally, the use of drain screens is recommended by this BMP to capture food and other particles in order to prevent them from being discharged into the sanitary sewer system. These screens should be cleaned frequently and emptied into the trash.
• Spill Cleanup: This BMP emphasizes the use of dry -cleaning methods for cleaning up spills. If dry methods are insuﬃcient, water use and discharge to the sanitary sewer should be limited as much as possible.
• Equipment Cleaning and Maintenance: This BMP recommends that FOG generators limit the discharge of FOG to the sanitary sewer system to the greatest extent possible in the regular cleaning and maintenance of equipment.
• Grease Handling and Disposal: This BMP requires that oils, grease or other oily liquids (such as salad dressing) should not be discharged in large quantities to the sanitary sewer system. These materials should be recycled, if possible.
• Grease Removal Devices: This BMP requires that FOG generators install and maintain grease removal devices.

Because not all FOG problems are caused by food service facilities, residential and private dwelling customers are also urged to adopt the aforementioned BMPs, as applicable.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have there been any blockages/spills from any identiﬁed problem area? • Is the City receiving feedback on public outreach eﬀorts? • Are the debris and other sewage solids collected during cleaning activities being disposed of appropriately?
• Have there been spills due to excessive fats, oil, grease, roots, or non-dispersible wipes discovered in the sewer system during the audit period?
• Are there repeat oﬀenders among FSEs?
• Are enforcement trends decreasing?
• Are Source Control and Collection staﬀ included in the plan check process?

IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party
Dir Eng Sup

7.1 Review/evaluate enforcement and inspection
ﬁndings and implement changes as necessary. Annually X X X

7.2 Review spill rates and causes and make changes to
maintenance programs, as necessary. Annually X

7.3 Ask San Mateo to provide quarterly updates
regarding the FOG Control Program.

By September 1,
2025 X

7.4 Add FOG control information to the City website. Second half 2025 X

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

89 SEWER PIPE BLOCKAGE PROGRAM
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RESILIENCE
Resilience is addressed in Element 7 by:
• Inspection of select assets directly downstream of grease producing businesses to ensure source control is eﬀective.
• Residential FOG outreach and education program.
• Performance of regular assessments of system assets to monitor performance. • QA/QC process for evaluating pipe cleaning eﬀectiveness. • Daily disposal of pipe blocking materials retrieved during maintenance activities.

APPENDIX 7 INCLUSIONS:
• None

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

8. System Evaluation, Capacity Assurance, Capital Improvements

WDR REQUIREMENTS
Attachment D-8 (pg. D-)
“The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• A capital improvement plan.”

8.1. System Evaluation and Condition Assessment

WDR REQUIREMENTS
Attachment D-8.1 (pgs. D-7/D-8)
“The Plan must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available; • Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
• Prioritize the condition assessment of system areas that:
• Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deﬁciencies;
• Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas;
• Are within the vicinity of a receiving water with a bacterial -related impairment on the most current Clean Water Act section 303(d) List.
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection method;
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State; • Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; ﬂooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildﬁres; and increased power disruptions.”

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

COMPLIANCE
The above requirements are addressed below:

System Evaluation: The City assesses its system as it cleans the pipelines yearly and inspects its lift stations monthly. The City previously conducted CCTV inspections but has not done so since COVID. The City intends to hire a contractor and to resume CCTV inspections in 2026.

Justify amount of system assessed each year: The City has averaged two spills per year since 2020. The City cleans 85-100% of its lines yearly. The City intends to hire a CCTV contractor to inspect the system beginning in 2026, after which the City will evaluate the ﬁndings to determine an optimal inspection interval.

Prioritize condition assessment areas : There is a 5-mile-long lagoon running through the City. The City inspects all its lift stations monthly and inspects its larger lift stations (e.g., 22 and 29) more frequently.

Assess system using visual observations, etc.: The City assesses system conditions using visual observation of manholes and lift stations. The City intends to resume assessing the system using CCTV in 2026.

Evidence of ﬂow exiting from system: The City is not aware of any exﬁltration from its system. However, due to the high groundwater table, inﬁltration is possible. If the groundwater table drops below the sewer pipe, then there is the potential for exﬁltration. The City will continuously monitor for evidence of exﬁltration and if found, will address the issue.

Maintain documents: The City currently maintains paper and electronic (Excel) records. The City intends to transition to Cartegraph, which will allow all data to be tracked and readily available to all City staﬀ. The City intends to have its CCTV contractor use the PACP defect coding for the gravity lines and MACP inspections for the manholes. The contractor will provide video and inspection logs to the City.

Climate change: The City has considered the potential eﬀects of climate change on its collection system.

Given the City’s location along the edge of San Francisco Bay, sea level rise is a major concern. However, in 2024 the City completed a capital improvement project to raise and strengthen its entire levee system which should protect the City from sea level rise for the foreseeable future. Upgrades to the lagoon pumphouse are currently in the design phase. This will include the addition of up to two pumps to the existing 2 pumps, in order to increase the City’s resiliency to Sea Level Rise and heavy storm events . The City has also considered the impact of power outages and has installed permanent emergency generators at 14 lift stations and has two newer and two older portable generators available for the other lift stations. The City has previously experienced power outages and has been able to keep its entire collection system functioning using the permanent and portable generators. The City should not have issues with erosion or wildﬁre.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Has the City maintained its schedule for inspecting the sewer assets listed below and is data being reviewed in a timely manner?
o CCTV Gravity
o Laterals
o Manholes
o Pump Stations
• Are inspection eﬀorts discovering deﬁciencies in a timely manner? • Are maintenance and inspection activities being properly documented?

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

8.1.1 Review/evaluate enforcement and inspection ﬁndings and implement changes as necessary. Annually X X

8.1.2 Review spill rates and causes and make changes to maintenance programs, as necessary. Annually X

8.1.3 Hold meetings to discuss any issues that may result from climate changes. Annually X X X

8.1.4 Complete CCTV inspection of system in 2026 and then determine optimal inspection interval.

First half
2027 x x x

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

8.2. Capacity Assessment and Design Criteria

WDR REQUIREMENTS
Attachment D-8.2 (pgs. D-8/D-9)
“The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deﬁciency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak ﬂow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events. • The capacity of key system components; and
• Identify the major sources that contribute to the peak ﬂows associated with sewer spills.

The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information;
• Capacity of ﬂood-prone systems subject to increased inﬁltration and inﬂow, under normal local and regional storm conditions;
• Capacity of systems subject to increased inﬁltration and inﬂow due to larger and/or higher - intensity storm events as a result of climate change;
• Increases of erosive forces in canyons and streams near underground and above-ground system components due to larger and/or higher-intensity storm events; • Capacity of major system elements to accommodate dry weather peak ﬂow conditions, and updated design storm and wet weather events; and
• Necessary redundancy in pumping and storage capacities.”

COMPLIANCE
The City completed a Wastewater Collection System Master Plan in 2019. Among other items, the Master Plan addresses both dry weather and wet weather ﬂow monitoring, ﬁeld inspections, appropriate design capacity, existing data, impacts of inﬂow/inﬁltration on the system, and redundancy in pumping for an existing lagoon crossing.

The Master Plan identiﬁes and prioritizes capacity and rehabilitation improvement projects and recommends a phased capital improvement program, including budget estimates, for implementing the needed capacity improvements to the wastewater collection system.

The Master Plan includes a n assessment to determine the condition of 20 City lift stations, recommend improvements, and prioritize future lift station CIP projects. These 20 lift stations have exhibited operational problems, shown signs of deterioration, or have other deﬁciencies that need to be corrected.

In addition, the City identiﬁed a list of 20 collection system hot spots that require monthly maintenance to sustain standard operations. The result of the assessment was a comprehensive list of impro vement projects needed to address the deﬁciencies at the lift stations and collection system hot spots.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Number of capacity-related spills or surcharge condition during the audit period. • Has the system responded to rain events as indicated by the hydraulic model? • Has there been any changes to zoning designations (residential, commercial, industrial)?

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party
Dir Eng Sup

8.2.1 Monitor/evaluate signiﬁcant rain
events to see if they exceed the
design storm in the hydraulic model.

Each signiﬁcant rain evet
X X

8.2.2 Identify and monitor ﬂood-prone
areas susceptible to erosion from
rain events
After each signiﬁcant rain event
X X

8.2.3 Monitor ﬂows in each basin and
update the hydraulic model
Per Engineering Department
schedule X X

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

8.3. Prioritization of Corrective Action

WDR REQUIREMENTS
Attachment D-8.3 (pg. D-9)
“The ﬁndings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.”

COMPLIANCE
The City’s 2019 Master Plan includes a “Non -Economic Project Analysis” intended to score projects to ensure that the most critical and eﬀective projects are prioritized. Screening criteria included enhancing worker safety, improving system redundancy, risk of failure, e nhancement to public safety, time to implement or construct, criticality, and reduction in maintenance frequency. Each of the lift station and collection system hot spot improvement projects were scored and ranked to determine each projec t’s respective viability.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Has the City adhered to its system evaluation/condition assessment schedule? • Has the City adhered to its prioritization/corrective procedures for sewer repair and capacity improvement projects?
• Have projects been completed before deﬁciencies caused failures?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

8.3.1 Utilize all available data for prioritizing corrective actions considering severity and consequences of
potential spills.

Each CIP Update
X X

8.3.2 Maintain documents and recordkeeping of system
evaluation and condition assessment inspections
and activities.

Continuously
X X

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

8.4. Capital Improvement Plan

WDR REQUIREMENTS
Attachment D-8.4 (pg. D-9)
“The capital improvement plan must include the following items:
• Project schedules include completion dates for all portions of the capital improvement program; • Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staﬀ, and engineering staﬀ/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.”

COMPLIANCE
The City prepares an annual capital budget with a 5 -year Capital Improvement Program (CIP). The City’s program is intended to provide safe, reliable sewer collection and treatment services to its customers. The program priorities, per the City’s 2019-2024 Capital Improvement Program are to: (a) Maintain and enhance the City/District’s infrastructure for the beneﬁt of the community; and (b) Develop and implement projects to ensure continued and reliable service to meet the City/District’s needs.

The 2019 Master Plan includes CIP projects proposed to address the District’s most critical lift station and collection system “hot spot” infrastructure rehabilitation needs within the next 20-year period.

For 2017-2022, the 2019 Master Plan proposed the following list of projects. However, these projects were delayed by the COVID pandemic and are included in the FY 25-26, 5-year CIP.. The projects identiﬁed in the 2019 Master Plan were reprioritized and regrouped based on discussions with Maintenance staﬀ. A project to address rehabilitation of manholes 29-07, 18-01, 16-17, 14-02, 22-18, 22-19, 37-11, 29-31, 10-01, and 12-

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

97 SYSTEM EVALUATION, CAPACITY ASSURANCE, CAPITAL IMPROVEMENTS © 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page 49 of 57 02 is included in the City’s FY25 -26 budget for design and construction in FY26-27 and FY27-28. CIP 455 - 719, Lift Station Improvements Project Phase 6, addresses the rehabilitation of Lift Stations 6, 9, 11, 13, 22, 29, 42, and 43 and is scheduled to start design in FY25-26.

For 2022-2027, the 2019 Master Plan proposed the following project (now part of CIP 455-719):

For 2027-2032, the 2019 Master Plan proposed the following project (now part of CIP 455-719 and NEW CIP for FY26-27 -Sewer rehabilitation):

For 2032 -2037, the 2019 Master Plan proposed the following projects: This project is identiﬁed in the Budget as Sanitary Sewer Lift Stations Improvements Project – Phase 7 (FY28-29).

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Has the City’s capital improvement plan schedule been adhered to?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

8.4.1 Hold regular coordination meetings, with all
parties, to help keep the projects on track and
resolve issues that may arise in a timely manner.

Annually
X X

8.4.2 For schedules that are not followed, justify and
document the reason.

Each Delayed
Project X X

RESILIENCE
Resilience is addressed in Element 8 by:
• Is there an annual review of the Capital Improvement Plan by all appropriate individuals including both Engineering and Operations?
APPENDIX 8 INCLUSIONS
• None

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

99 MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS
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9. Monitoring, Measurement, and Program Modiﬁcations

WDR REQUIREMENTS
Attachment D-9 (pg. D-9)
“The Plan must include an Adaptive Management section that addresses Plan- implementation eﬀectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit ﬁndings, to establish and prioritize appropriate Plan activities;
• Monitoring the implementation and measuring the eﬀectiveness of each Plan element; • Assessing the success of the preventive operation and maintenance activities; • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations, and estimated volumes.”

COMPLIANCE
The above requirements are addressed below:

Maintaining information. The City currently uses paper documents and Excel spreadsheets to maintain accurate and relevant inspection and maintenance records for the collection system , including ﬁeld data such as pipe cleaning and inspection frequencies . The City intends to begin using the Cartegraph CMMS software by 2026.

Monitoring SSMP elements. Monitoring of the City ’s SSMP focuses on each element in terms of its implementation and eﬀectiveness. The SSMP has been designed to include key performance indicators for each element, which are used to measure eﬀectiveness. In addition, implementation responsibilities are included for each element to help ensure the SSMP is being implemented as intended.

Assessing preventative operations. The City assesses the success of maintenance and operation activities by ensu ring activities are being performed as expected, by monitoring actual outcomes compared to intended outcomes, as well as monitoring spill trends.

Updating SSMP . The City is committed to continuous improvement and monitors and evaluates performance of work programs and SSMP elements to ensure intended outcomes are achieved while looking for areas for improvement. Although the SWRCB (State Water Resources Control Board) requires that the SSMP be updated every six years, the SSMP is considered a dynamic document and may require updating on a more frequent basis.

Identifying spill trends. The City monitors spill trends, at a minimum every three years during required audits, utilizing inspection records and CIWQS data. These resources are helpful in planning and programing work, and adjusting as needed, enabling the City to be adaptive and to capitalize on lessons learned.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are SSMP Elements being periodically evaluated for eﬀectiveness? • Are work activities and spill events being documented? • Has a plan and schedule been established to address audit ﬁndings/deﬁciencies from the last audit? • Is Trend Analysis being performed on spill causes?

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

100

MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS
© 2025 Fischer Compliance, LLC. All rights reserved. SSMP licensed for Foster City and Estero MID use only. Page 52 of 57 • Have work programs been assessed and updated as necessary?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

9.1 Assess work programs to ensure
outcomes are as intended.

Annually
X

9.2 Ensure work programs and the SSMP
are updated based on assessments.

As Needed
X

9.3 Monitor and evaluate spill trends.

Document eﬀorts.

Annually
X

RESILIENCE
Resilience is addressed in Element 9 by:
• Development of key performance indicators to measure eﬀectiveness of the SSMP. • Performing periodic reviews of the SSMP to help ensure it is being properly implemented. • Developing and adhering to a timeline to correct deﬁciencies found during the audit process. • Periodically evaluating work programs to help ensure eﬀectiveness.

APPENDIX 9 INCLUSIONS:
• None

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

101

INTERNAL AUDITS
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10. Internal Audits

WDR REQUIREMENTS
Attachment D-10 (pg. D-10)
“The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.”

COMPLIANCE
The City completed its most recent audit for the period ending August 2024 and will complete audits every three years moving forward. The objective of the audit is to evaluate compliance, implementation and eﬀectiveness of the SSMP . Additionally, the SSMP includes a description of how the City will comply with the requirements of each Element. The audit review includes an evaluation to determine if compliance has been met. A list of priority improvement opportunities will be prepared and updated as part of the audit program. Improvement opportunities will be used to prioritize and develop program modiﬁcations and will be initiated based on the priority and the available funding. An overview of SSMP related work completed between audits will be included in the program audits.

The City has already addressed some of the items highlighted in the recent Audit and intends to continue address others in combination with implementation of this SSMP, as outlined in Appendix 10.2.

Implementation is evaluated by determining if the City is executing the SSMP as stated.

Eﬀectiveness is evaluated by using key performance indicators, which have been developed speciﬁcally for each element. An additional evaluation is performed to comply with Speciﬁcations 5.6 addressing resilience.

Resilience indicators have been developed for each element . These indicators serve to demonstrate how resilience is built into the SSMP and inspection, maintenance and spill response activities.

Any deﬁciencies discovered through the audit process are noted and a plan and schedule to implement corrective measures are established.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have audits been performed as required?
• Have the audits assessed compliance, implementation, and eﬀectiveness? • Have deﬁciencies been identiﬁed?
• Has a plan and schedule to rectify the deﬁciencies been established?

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

102

INTERNAL AUDITS
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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

10.1 Schedule audits in advance of due dates to ensure
adequate time to complete. District has 6 months to
complete the audit from the end of the audit period.

Beginning at
end of audit
period
X

10.2 Ensure a plan and schedule is developed to address deﬁciencies.

Once the
Audit is
completed
X X

10.3 Address the items identiﬁed in the 2024 Audit. See Appendix 10 X X X

RESILIENCE
Resilience is addressed in Element 10 by:
• Periodically evaluating key performance indicators during the audit period to assess eﬀectiveness and make corrections, if necessary, prior to the audit.
• Evaluating previous audits to ensure deﬁciencies have been rectiﬁed. • Scheduling the audit due dates and completing the audit on time.

APPENDIX 10 INCLUSIONS:
• 10.1 2021-2024 SSMP Audit
• Plan and Schedule to Address 2024 Audit Findings

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

103

COMMUNICATION PROGRAM
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11. Communication Program

WDR REQUIREMENTS
Attachment D-11 (pg. D-10)
“The Plan must include procedures for the Enrollee to communicate with:
• The public for:
• Spills and discharges resulting in closures of public areas, or that enter a source of drinking water; and
• The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
• System operation, maintenance, and capital improvement-related activities.”

COMPLIANCE
Spills. When the City experiences a spill, it implements its SERP which includes taking measures to prevent the public from accessing the spill location. Staﬀ will put out barricades and caution tape and remain on site to provide an additional safety factor until appropriate authorities respond and direct otherwise. The City also has the ability to turn oﬀ the force main to stop the spill. The City’s communication team are able to send a “blast” email and make calls to notify residents.

Public participation. There are several opportunities for stakeholders and the public to participate and provide input into the development and update of the City’s SSMP. During its initial development stage, as with each SSMP Audit and update of the SSMP, the SSMP and related documents are presented to the City Council for review and acceptance. Prior to each City Council Meeting, these documents are included in an Agenda packet which are readily available for review on the City’s website.

The City publishes its SSMP, available for public review, on its website on the Public Works wastewater management plan page. The City also maintains a paper copy of the SSMP in its oﬃces which can be made available for inspection during regular business hours.

Satellite systems. The City does not have any satellite system.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Does the City place all SSMP action items on the agenda for regular council/board meetings? • Does the City have signage, or other means, readily available to notify the public of environmental or public risk factors related to a sewage spill?
• Does the City perform outreach to residential customers?

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

104

COMMUNICATION PROGRAM
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IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng Sup

11.1 Ensure the City Council approves the
SSMP per schedule.

Every 6 years
X X

11.2 Ensure the SSMP is posted on the
City website and the link functions
properly.

Beginning September 2025
X X X

RESILIENCE
Resilience is addressed in Element 11 by:
• Use the SSMP as a tool to communicate to the public how the City is managing the system. • Maintain a consistent presence in the service area by attending community events or issuing periodic newsletters or other communications to the public.
• Make it clear and easy for the public to contact the City.

APPENDIX 11 INCLUSIONS
• None

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

105

APPENDICES
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LIST OF APPENDICES
APPENDIX 1 • None
APPENDIX 2 • None
APPENDIX 3 • None
APPENDIX 4
• 4.1 Example Manhole Inspection Form
• 4.2 Example Training Record
• 4.3 Example Spill Response Requirements for Contractors • 4.4 Example SOP for Sewer Cleaning
• 4.5 Example Annual Lift Station Inspection Form
APPENDIX 5 • None
APPENDIX 6 • None
APPENDIX 7 • None
APPENDIX 8 • None
APPENDIX 9 • None
APPENDIX 10 • 10.1 2021-2024 SSMP Audit
• 10.2 Plan and Schedule to Address 2024 Audit Findings APPENDIX 11 • None

5.4 Attachment 2 - Sewer System Management Plan (SSMP)

106

APPENDIX 10.2. IMPLEMENTATION PLAN/SCHEDULE LOG FOR CORRECTIVE ACTIONS IDENTIFIED IN 2024 AUDIT Corrective action Proposed Schedule Date
Completed
Implementation Notes LRO Initials
Develop processes and procedures to assure compliance with WDR submittal and upload dates for audits, SSMP revisions, annual reports, service area map uploads, new category spill reporting and updating SSMP Change Logs.
7/1/2025 7/1/2025 All have been uploaded to the
CIWQS web site
FES
The City has designated only a single legally responsible official and no data submitters. The City must designate addition people to assure continuous coverage for certification and reporting of especially spills and reports on the required compliance schedules.

Maintenance Manager
second LRO 8/1/2025
Lead worker
Data submitter 8/1/2025
7/17/2025 2nd LRO and Data submitter has been
added.

FES
Improve regular communications between at least two City divisions supporting the sewer program with regular meetings and the opportunity for especially field staff to understand delays in mapping, capital projects and support service to the sewer program.

PW Maintenance and PW
Engineering meet
monthly to discuss
1/1/2025 Monthly meetings scheduled FES
Improve communications and conduct regular meetings with the City of San Mateo Environmental Services Division regarding food service establishment permitting, inspection findings, education and enforcements and the City’s grease related concerns in the collection system.

Biannual meetings will be
scheduled Starting
8/1/2025
7/15/2025 Wastewater Superintendent is
coordinating a meeting schedule
FES
Establish regular meetings with San Mateo Environmental Compliance to share information and results of the FSE and FOG program and to coordinate public outreach and information jointly. 8/1/2025 7/15/2025 Wastewater Superintendent is
coordinating a meeting schedule
FES
Expand public outreach and training for fats, oils and grease from residential dischargers to the City sewer system, especially around the holidays.
8/1/2025 7/15/2025 Wastewater Superintendent is
coordinating a meeting schedule
FES
Develop regular CIWQS training and documentation for LROs and Data Submitters.
8/1/2025 when the new
LRO and Data submitter
are in the system
8/1/2025 Training has been completed. FES

5.4 Attachment 3 - Appendix 10.2

107

Establish processes and procedures to assure proper management of CIWQS-designated positions within thirty days of leaving the program.
7/1/2025 7/1/2025 Old LRO’s have been removed from
CIWQS
FES
Revise training requirements to assure that staff understand that discharges to the City lagoons are discharges to Waters of the State and are Category 1 spills.
8/12/2025 – 8/14/2025 8/14/2025 All understand the lagoon is considered waters of the state.

SERP Training is scheduled for
8/12/25 – 8/14/25
FES
Implement CCTV Condition assessment program for both gravity and force main pipes
1/1/2026
Implement a regular condition assessment program including a condition ranking system for gravity pipes and manhole inspections. 1/1/2026
Consider the in-house development of a condition assessment program utilizing the existing CCTV equipment and national pipe and manhole rating systems.
1/1/2026
Establish a proper standard operating procedure manual including a procedure to formalize and assure regular review and updating of the current and future SOPs.
7/1/2026
Consider revising the cleaning program to clean only pipes that require cleaning.
7/1/2025 Cleaning program will stay as is. Lines
will be cleaned every year.

FES
Ensure that the City Council adopts the design standards and details. 12/1/2026 Staff is reviewing current City Standard Details for update.

PWE
Begin using the SSMP Change Log and ensure it reflects all changes made to the SSMP or supporting sewer procedures between the 6- year SSMP updates.
8/1/2025 8/1/2025 The SSMP change log will be updated
anytime a change is made.

FES
Ensure the 2025 SSMP revision is adopted and uploaded to CIWQS no later than August 2, 2025.
8/2/2025 8/18/2025 Uploaded to CIWQS on 7/2/2025
Presented for EMD Board
consideration on 8/18/2025
FES

5.4 Attachment 3 - Appendix 10.2

108

Include all staff involved in the post spill assessment process. Use these events as a training opportunity to assure conformance across all employees involved, especially new employees unfamiliar with the process and procedures.
1/1/2025 WE are following our newly updated
SERP
FES
Ensure that reporting timelines for OES notification and CIWQS certification are followed
1/1/2025 WE are following our newly updated
SERP. Timelines will be followed.

FES
Improve the process used to determine spill volume calculations and improve written documentation.
1/1/2025 WE are following our newly updated
SERP
FES
Improve documentation of spills (i.e., photographs, videos) to include direction of photo, date and time, and a separate map. 1/1/2025 WE are following our newly updated
SERP
FES
Consider an evaluation of the Engineering staffing to determine if additional staffing is needed for the size and complexity of the capital program
1/1/2026 7/1/2025 Council has approved an additional
Engineer for Wastewater/Water
projects
FES

5.4 Attachment 3 - Appendix 10.2

109

DATE: August 18, 2025

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager

FROM: Sofia Mangalam, Community Development Director
Thai-Chau Le, Planning Manager
Kevin McGill, Assistant Planner
DEPARTMENT: Community Development
SUBJECT: AMENDING TITLE 17, “ZONING” OF THE FOSTER CITY MUNICIPAL CODE, MAKING REVISIONS TO CHAPTER 17.78

ACCESSORY DWELLING UNITS TO ENSURE COMPLIANCE

WITH STATE LAW RELATED TO ACCESSORY DWELLING UNITS
(ADUS)

RECOMMENDATION
It is recommended that the City Council introduce by title only and waive further reading of the proposed Ordinance making various text amendments to Title 17, “Zoning” of the Foster City Municipal Code - Chapter 17.78 - Accessory Dwelling Units to ensure compliance with state law related to Accessory Dwelling Units (ADUs) and finding the proposed amendments are exempt under California Environmental Quality Act (CEQA) Guideline Section 15061(b)(3) – Common Sense Exemption and Public Resources Code Section 21080.17.

EXECUTIVE SUMMARY
Foster City’s Housing Element 2023-31 includes goals, policies, and programs to provide additional housing in a way that is balanced with the community’s desires to retain the aspects of Foster City that make it a great place to live, work, and play. The Housing Element Programs include the City’s commitment to timeframes for implementation to continuously update the ADU ordinance to comply with new state laws.

6.1 6.1 Staff Report

110

One of the Housing Element Programs pertaining to ADUs is:

H-D-4-a: ADUs - Continue implementation of Chapter 17.78, Accessory Dwelling Units.

Update the City’s ADU ordinance to comply with state laws by December 2023 and subsequently update the City’s regulations to comply with new state laws within six months of being effective.

Responsible Agency: Community Development Department
Timeframe: Update Chapter 17.78 to comply with 2023 state laws by December 2023 and update the City’s regulations to comply with subsequent new state laws within 6 months of being effective.

Quantifiable Objectives: 24 ADUs by 2031
Funding Source: General Plan Maintenance Fund
Geographic Targeting: Promote programs to expand housing choices in single- family areas
Since the adoption of the Housing Element 2023-31, Chapter 17.78, Accessory Dwelling Units, in the Foster City Municipal Code (FCMC), has been amended multiple times to implement the program, H-D-4-a, as follows:
File No. RZ2023-0006 / PC Resolution No. P-11-23 / City Council Ordinance No. 669 / September 18, 2023 City Council Meeting;
File No. RZ2024-0001 / PC Resolution No. P-04-24 / City Council Ordinance No. 677/ March 20, 2024 City Council Meeting; and
File No. RZ2024-0012 / PC Resolution No. P-23-24 / City Council Ordinance 684 / November 18, 2024 City Council Meeting.

Foster City’s ADU Ordinance was last amended on December 2, 2024, via Ordinance 684 to comply with state laws. However, additional amendments are required for further clarification.

On July 17, 2025, the Planning Commission held a public hearing to review the draft Ordinance amending FCMC Chapter 17.78 Accessory Dwelling Units to ensure compliance with state law related to ADUs. At the meeting, the Planning Commission voted 4-0-0-1 (1-absent) to adopt Resolution P-09-25 (Attachment 2), recommending that the City Council approve amendments to FCMC Chapter 17.78 to ensure compliance with state law related to ADUs, and finding the proposed amendments exempt under CEQA.

The draft Ordinance is attached as Exhibit A of the Resolution (Attachment 1) for the City Council’s consideration.

BACKGROUND

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The California State Legislature continues to pass new laws aimed at easing California’s housing crisis by continuing to limit local government discretion over housing development projects, and these laws are intended to increase the housing supply. In 2024, three (3) new state laws were passed pertaining to ADUs.

1. Senate Bill (SB) 477: On March 25, 2024, SB 477 was signed into law by Governor Newsom to amend Sections 714.3 and 4751 of the California Civil Code. SB 477 consolidates ADU/Junior ADU (JADU) law, previously scattered across five (5) sections of the Government Code, specifically 65852.2, 65852.22, 65852.23, 65852.26, and 65852.150, into a single, unified Chapter 13 of Division 1 of Title 7 of the Government Code. The new Chapter 13 Accessory Dwelling Units, is divided into four (4) articles, and each article is further divided into various sections, including Article 1 – General Provisions, Article 2 – ADU Approvals, Article 3 – JADUs, and Article 4 – ADU Sales. The bill went into effect on March 25, 2024.

The bill's goal is to make the law easier to read and navigate by dividing key regulations into smaller sections by topic area. The bill also makes non- substantive conforming amendments to other sections of housing law to reflect ADU/JADU laws.

Staff Comments: It shall be noted that the text amendments pertaining to this bill have already been incorporated last year via Ordinance 684. However, there is one (1) new reference added under the new definitions.

2. Senate Bill 1211: On September 19, 2024, SB 1211 was signed into law by Governor Newsom and is known as the Land Use – Accessory Dwelling Unit Ministerial Approval Bill.
Replacement Parking: The bill prohibits local agencies from requiring the replacement of off-street parking spaces if an uncovered parking space is demolished in conjunction with the construction of, or is converted to, an ADU.
Livable Space: This bill defines “livable space” for purposes of the provisions governing ADUs to mean a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation. Multi-family ADUs: This bill authorizes up to eight (8) detached ADUs to be created on a lot with an existing multifamily dwelling, provided that the number of ADUs does not exceed the number of existing units on the lot, and up to two (2) detached ADUs on a lot with a proposed multifamily dwelling. The bill allows ministerial approval for ADUs and JADUs and sets limitations for local municipalities when requiring objective design standards and allows certain units by right. “State Exempt ADUs” include one (1) detached ADU up to 800 square feet (SF), one (1) JADU up to 500 SF, and/or one (1) conversion ADU on single-family properties.

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Staff Comments: Some of the text amendments pertaining to this bill were previously incorporated into Chapter 17.78 via Ordinance 684. However, a few further amendments have been included in the proposed text amendments to provide clarification regarding state-exempt ADUs.

3. Assembly Bill (AB) 2533: On September 28, 2024, AB 2533 was signed into law and took effect on January 1, 2025. This bill expands the amnesty program for legalizing unpermitted ADUs and JADUs as follows:
Prohibits a local agency from denying a permit for an unpermitted ADU or JADU that was constructed before January 1, 2020, for those violations, unless the local agency makes a finding that correcting the violation is necessary to comply with conditions that would otherwise deem a building substandard. Requires a local agency to inform the public about the provisions prohibiting denial of a permit for an unpermitted ADU or JADU, and that the information includes a checklist of the conditions that deem a building substandard and to inform homeowners that, before submitting a permit application, the homeowner may obtain a confidential third-party code inspection from a licensed contractor.
Prohibits a local agency from requiring a homeowner to pay impact fees or connection or capacity charges except under specified circumstances. Authorizes an inspector from a local agency, upon receiving an application for a permit for a previously unpermitted ADU or JADU constructed before January 1, 2020, to inspect the unit for compliance with health and safety standards and provide recommendations to comply with health and safety standards. Prohibits the local agency from penalizing an applicant for having the unpermitted ADU and requires the local agency to approve necessary permits to correct noncompliance with health and safety standards.

Staff Comments: It shall be noted that no text amendments are being proposed pertaining to this bill. To comply with the state law, staff has created a dedicated webpage outlining the provisions of the bill and the process for homeowners to apply for permits to legalize their unpermitted ADUs/JADUs. Please refer to this webpage: Unpermitted ADUs and AB 2533 Applicability | Foster City California

PREVIOUS MEETINGS
Joint City Council/Planning Commission Special Meeting
A Joint City Council and Planning Commission Special Meeting was held on June 9, 2025, providing the City Council and Planning Commission with an overview of 2025 Land Use and Housing Legislative Updates. Special Legal Counsel, Eric Philips, presented significant housing and land use bills adopted by the California Legislature, including the three (3) ADU bills discussed above. Please click the link for the Meeting Minutes.

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Planning Commission Public Hearing
On July 17, 2025, staff presented draft amendments to FCMC Chapter 17.78 to align with state laws pertaining to ADUs for the Planning Commission’s consideration.

Commissioner Jagtiani asked the following questions of staff:
Are there any objective design standards for ADUs in multi-family properties? Staff noted that the only objective standards for multifamily ADUs would be those previously established in the code, including height, setback, and location. Are state exempt ADUs defined by size? Is anything up to 800 SF considered state exempt?
Staff noted that state exempt ADUs are distinguished primarily by the size and type of ADU. Staff provided a PowerPoint slide that highlighted the main criteria.

Those size limitations included requirements for single-family detached ADUs, JADUs, and conversion ADUs as well as multi-family detached ADUs and conversion ADUs. (Those requirements are listed below.) Special Legal Counsel Eric Phillips noted that in addition to the size, the state exempt ADUs are also subject to height and setback limitations. Clarification regarding extension of up to 150 SF for JADUs, which is being removed.

Staff noted that the purpose of this revision was to avoid any inconsistencies or conflicts with existing state laws and state guidance.

Special Legal Counsel Phillips clarified that state law permits for the construction of JADUs to be entirely within existing structures, and Department of Housing and Community Development (HCD)’s written guidance notes that the 150 SF expansion is required to be added for conversions to create ADUs and not to be used to create JADUs and that the JADU needs to be limited to the existing structure to be consistent with the state guidance.
Clarification that the provision to allow an 850 SF ADU in the front yard of a single- family property is allowed on multi-family properties.

Staff noted that the commissioner’s understanding was correct. If the property site does not allow for the construction of at least an 850 SF ADU, then a portion or all of that ADU would be permitted to be constructed in the front yard of a multi-family property. Staff confirmed this would be allowed for both single and multifamily- zoned properties.

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Commissioner Kenkre asked the following questions of staff:
Asked for clarification that an 850 SF addition to the house would be considered an ADU?
Staff noted that an ADU is intended to be a separate living space from the primary dwelling. The type of ADU can vary in the location being in the garage, as a conversion, attached, or detached. There is a difference between an addition and an attached ADU as the attached ADU would be a stand-alone living unit that has a separate entrance and kitchen.

Commissioner Stoveland noted that he appreciates that staff is recommending the text amendment for “completed” application to “complete” application in Section 17.78.090.A of the Foster City Municipal Code as he feels the current code could create confusion.

There were no written or verbal public comments during or prior to the July 17 Planning Commission meeting.

After deliberation, a motion was made by Commissioner Jagtiani, seconded by Commissioner Kenkre, to recommend that the City Council adopt an Ordinance amending Title 17, “Zoning” of FCMC Chapter 17.78, “Accessory Dwelling Units” to ensure compliance with state law related to ADUs and finding the proposed amendments exempt under CEQA Guideline Section 15061(b)(3) – Common Sense Exemption and Public Resources Code Section 21080.17, passed by roll call 4-0-0-1 (Absent: Chair Pedro).

ANALYSIS

NOTICING/PUBLIC OUTREACH
The public was advised of this meeting in the following ways:
Notice of the public hearing in the Foster City Islander – August 6, 2025 Foster City website: www.fostercity.org – July 31, 2025 Posting at all Public Posting Places – July 31, 2025
Noticing to Planning Listserv – August 6, 2025
AMENDMENTS TO FCMC SECTION 17.78.040 – DEFINITIONS
Added the following new definitions:
G. “High-quality transit corridor” means a corridor with fixed route bus service with service intervals no longer than fifteen minutes during peak commute hours. M. “Objective standards” means standards that involve no personal or subjective judgment by a public official and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official prior to submittal.

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P. “State Exempt Units” means an ADU or JADU that is constructed pursuant Government Code section 66323 and is not subject to Government Code sections 66314-66322. These units are exempt from the requirements set forth in Foster City Municipal Section 17.78.060.F.
Q. “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another.

Staff Comments: The amendments include four (4) new definitions that will provide consistency and clarity with state laws for the residents, applicants, and plan reviewers.

The addition of “Objective standards” and “State Exempt Units” are aimed at aligning the City’s code to SB 1211, which specifically restricts local municipalities from requiring objective design standards for ADUs that are deemed to be exempt. State Exempt ADUs are limited to specific standards per California Government Code Section 66323 as outlined in the California Department of Housing and Community Development Accessory Dwelling Unit Handbook. State Exempt ADUs include:

Single-Family State Exempt ADUs (any combination of the following) Detached ADUs (800 SF or less)
JADUs (500 SF or less)
Conversion ADUs
Multi-Family State Exempt ADUs
Detached ADU
oUp to 8 units on an existing multi-family development
Shall not exceed the existing number of units on the lot oUp to 2 units for proposed multi-family development
Conversion ADUs
oWithin existing non-livable space (i.e., gyms, enclosed parking, etc.) oUp to 25% of the existing dwelling units
AMENDMENTS TO FCMC SECTION 17.78.060 – STANDARDS APPLICABLE TO

SINGLE-FAMILY ZONING DISTRICTS
Changes to this section include:
Added two (2) more options:
oOption 6 – One JADU (up to five hundred SF); and one newly constructed ADU (up to 850 SF).
oOption 7 – One conversion ADU; and one newly constructed ADU (up to 850 SF).
Increased the minimum square footage of an allowable ADU from 800 SF to 850 SF throughout this section.
Added an exception clause under Section 17.78.060.F to specify that the additional requirements did not apply to State Exempt ADUs and JADUs.

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Staff Comments: The amendment to include Options 6 and 7 is intended to provide all the possible combinations of options for applicants. These options are currently available under the City’s Code under Option 3 but were not previously spelled out in the Code.

This change is only administrative and does not allow more or further restrict what is currently allowable to applicants. Furthermore, these existing options in the City’s Code encompass those that are deemed “State Exempt” and therefore, no separate options for State Exempt ADUs need to be added to the Code.

The change from 800 SF ADU to 850 SF in FCMC Sections 17.78.060.A.3.c,

17.78.060.A.4.b, 17.78.060.C.2, and 17.78.060.D.2 is to be consistent with California Government Code Section 66321(b)(2)(A) for local municipalities to allow at least an 850 SF ADU. FCMC Section 17.58.060.F was revised to include language to clarify that State Exempt ADUs would be exempt from the objective design requirements.

AMENDMENT TO FCMC SECTION 17.78.070 – STANDARDS APPLICABLE TO THE

MULTIFAMILY RESIDENCE ZONING DISTRICTS
Section 17.78.070 of the FCMC lists the requirements for multi-family ADUs. It allows:

1. Conversions of non-livable space up to 25% of the existing number of multifamily units, and

2. Up to eight (8) detached ADUs provided that the total number of ADUs does not exceed the existing number of multi-family units, or

3. Up to two (2) detached ADUs on a lot with a proposed multi-family dwelling.

However, further changes are proposed below to be consistent with updated practices and implementation interpretations for ADUs on multi-family properties:
Removal of the size requirements for detached ADUs in the multi-family section.
Revision of the height requirements for detached ADUs to allow a height of 18’ with an exception to add up to 2’ of height to accommodate a roof pitch to align with the pitch of the primary multifamily dwelling (20’ max). Added language to allow attached ADUs, including requirements for setbacks, height, colors, size, and locations for existing multi-family development.

Staff Comments: These text amendments are consistent with the updated interpretation of state laws to ADUs in multi-family developments.

Specifically for detached ADUs, the size requirement for detached ADUs located on an existing multi-family development was removed, because the current state law does not set any size limitations per SB 1211 requirements for local municipalities. Height language was revised for clarity and consistency with the current state laws. Furthermore, these types of ADUs on multi-family properties would be considered “State Exempt” and would be consistent with the new definition proposed in Section 17.78.040. These State Exempt ADUs would be subject to design standards within Government Code Section 66323 since the City’s Code does not currently include objective design standards for multi-family ADUs.

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For attached ADUs, new language to specify the allowability of attached ADUs to multi- family developments was added to be consistent with requirements for local municipalities to allow up to one (1) attached ADU. With the new code to allow an attached ADU on multi-family development, the City added design requirements to guide the development of future potential projects, and to be consistent with the minimum requirements already allowed for single-family attached ADUs.

AMENDMENTS TO FCMC SECTION 17.78.080 – PARKING REQUIREMENTS FOR

ACCESSORY DWELLING UNITS
Changes to this section include:
Added clarifications that parking is not required for an ADU when an application is received for a new single-family dwelling or new multi-family dwelling with an ADU on the same parcel, provided that the submittal meets all requirements per California Government Code 66322.
Other administrative and clerical changes for clarity and consistency for applicants and readers.

Staff Comments: The amendment to clarify parking would not be required for an ADU when the ADU is part of a submittal in conjunction with a new single-family dwelling or new multi-family dwelling on the same lot. The other text amendments in this section are only intended to provide clarification.

AMENDMENTS TO FCMC SECTION 17.78.090 – PERMIT PROCESS
Changes to this section include:
Changed “completed application” to “complete application” to clarify the timing of when an ADU permit should be approved by staff. An ADU permit shall be approved within thirty days from the date staff receives a complete application. Other administrative and clerical changes for clarity and consistency for applicants and readers.

Staff Comments: The minor amendment from “completed application” to “complete application” is to reduce misinterpretation on when the 30-day review and approval of an ADU application and proposal would begin. This text amendment aimed to clarify to applicants that the 30-day clock will begin after the application submittal includes all the necessary documents staff need to ensure the project complies with Foster City’s ADU requirements and state laws and is deemed “complete” by staff, rather than just a signed application without any necessary information for staff to begin review.

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CEQA
The proposed actions would update the City’s existing Municipal Code to align with the requirements of the most recent updates to the state’s laws. The actions would not result in physical changes to the environment. Pursuant to CEQA Guidelines Section 15061(b)(3) – Common Sense Exemption. Additionally, Public Resources Code Section 21080.17 states that CEQA does not apply to the adoption of an ordinance to implement the provisions of Article 2 (commencing with Section 66314) or Article 3 (commencing with Section 66333) of Chapter 13 of Division 1 of Title 7 of the Government Code. which means that adoption of this ordinance to update the Municipal Code to implement State ADU and JADU law is statutorily exempt from CEQA.

FISCAL IMPACT
There is no fiscal impact related to this item except for the staff time spent on the preparation of the Ordinance.

CITY COUNCIL VISION, MISSION, AND VALUES/PRIORITY AREA
Smart Planning, Development, and the Local Economy
ATTACHMENTS:

Attachment 1 – Ordinance
Attachment 1a – Exhibit A
Attachment 2 – Planning Commission Resolution P-9-25 with Text Amendments (Redlined)

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ORDINANCE NO.____________

AN ORDINANCE OF THE CITY OF FOSTER CITY MAKING VARIOUS TEXT AMENDMENTS TO TITLE 17, “ZONING” OF THE FOSTER CITY MUNICIPAL CODE – CHAPTER 17.78 - ACCESSORY DWELLING UNITS TO ENSURE COMPLIANCE

WITH STATE LAWS RELATED TO ACCESSORY DWELLING UNITS AND FINDING

THE PROPOSED AMENDMENTS EXEMPT UNDER CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINE SECTION 15061(B)(3), COMMON SENSE EXEMPTION AND PUBLIC RESOURCES CODE SECTION 21080.17 – RZ2025-0004

CITY OF FOSTER CITY
WHEREAS, the Planning and Zoning Law authorizes local jurisdictions to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and
WHEREAS, in 2024, the legislature adopted three (3) key ADU bills: Senate Bill 477 that reorganized ADU laws to Government Code Sections 66310-66342 and Senate Bill 1211 that amended Government Code Section 66323, and Assembly Bill 2533. There would be no proposed text amendments pertaining to Assembly Bill 2533; and WHEREAS, these bills make further revisions to state law, and local jurisdictions need to readopt any local ordinances related to ADUs to include new provisions/clarifications; and
WHEREAS, these bills make further revisions to state law, and local jurisdictions need to readopt any local ordinances related to ADUs to include new provisions/clarifications; and
WHEREAS, on June 9, 2025, a Joint City Council/Planning Commission Special Meeting Study Session was held to update the City Council, the Planning Commission, and the public on the most recent State Laws affecting land use and ADUs; and WHEREAS, the Housing Element is an integral part of the Foster City General Plan that identifies the community’s housing needs, states the community’s goals and objectives regarding housing production, rehabilitation, preservation, and conservation to meet those needs, and defines the policies and programs; and WHEREAS, the Housing Element Programs include the City’s commitment to timeframes for implementation and the Annual Progress Report (APR) to the California Department of Housing and Community Development (HCD), due by April 1 of each year, reports on progress in implementation of these Programs; and

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WHEREAS, amendments to Foster City Municipal Code, Title 17, Zoning are required for the implementation of the Housing Element program, H-D-4-a; and WHEREAS, on July 17, 2025, the Planning Commission conducted a duly and properly noticed public hearing to take public testimony and consider the proposed amendments to various sections of Chapter 17.78, “Accessory Dwelling Units”, of Title 17, “Zoning” of the Foster City Municipal Code, to ensure compliance with State law related to ADUs and the associated CEQA finding, and after conducting the public hearing, adopted Resolution No. P-09-25 with the Planning Commission recommending City Council approval of the amendments to Chapter 17.78 and CEQA findings; and WHEREAS, on August 6, 2025, a public hearing notice was published and posted for the City Council public hearing for consideration of amendments to Chapter 17.78 and the related CEQA findings, for the City Council public hearing on August 18, 2025; and WHEREAS, on August 18, 2025, the City Council held a duly noticed public hearing where it carefully reviewed and considered the staff report and all attachments thereto, including the Planning Commission’s recommendation regarding the proposed amendments to various sections of Chapter 17.78, “Accessory Dwelling Units”, of Title 17, “Zoning” of the Foster City Municipal Code, to ensure compliance with State law related to ADUs and the associated CEQA finding, including any and all timely submitted correspondence, all information submitted at or prior to the public hearing, and all public comment and testimony presented at the public hearing (collectively, the “Record”).

THE CITY COUNCIL OF THE CITY OF FOSTER CITY DOES FIND AND ORDAIN as follows:

Section 1. The City Council does hereby find and determine based upon the aforementioned Record as follows:

1. The foregoing recitals are true and correct and are incorporated by reference into this action; and

2. The proposed amendments are internally consistent with all other provisions of the General Plan and do not conflict with any of the previously adopted goals, policies, or programs of the General Plan; and

3. The proposed amendments are necessary to implement the goals and policies of the General Plan through the implementation of the Housing Element; and

4. The proposed Zoning amendments comply with and are required by applicable State laws; and

5. The proposed amendments will not be detrimental to the public interest, convenience, and general welfare of the City; and

6. The proposed amendments are exempt from CEQA Guideline Section 15061(b)(3) and consistent with Public Resources Code Section 21080.17.

Section 2. The proposed actions would update the City’s existing Municipal Code to align with the requirements of the most recent updates to the State’s laws. The actions would not result in physical changes to the environment. Pursuant to the California

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Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) – Common Sense Exemption. Additionally, Public Resources Code Section 21080.17 states that CEQA does not apply to the adoption of an ordinance to implement the provisions of Article 2 (commencing with Section 66314) or Article 3 (commencing with Section 66333) of Chapter 13 of Division 1 of Title 7 of the Government Code. which means that adoption of this ordinance to update the Municipal Code to implement State ADU and JADU law is statutorily exempt from CEQA.

Section 3. Amendment. Various Sections of Chapter 17.78 “Accessory Dwelling Units” within Title 17, “Zoning” of the Foster City Municipal Code are hereby amended by repealing the existing sections of Chapter 17.78 in their entirety and replacing those sections to read as set forth in the attached Exhibit A, attached hereto and incorporated herein by reference. Those Sections within Chapter 17.78 not specifically replaced in Exhibit A, shall remain unchanged in Chapter 17.78.

Section 4. Severability. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council does hereby declare that it should have adopted the Ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid or unconstitutional.

Section 5. Taking Effect. This Ordinance shall take effect and be in force thirty (30) days from and after its adoption.

Section 6. Posting. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall have it posted in three (3) public places designated by the City Council.

This Ordinance was introduced and read on the 18th day of August, 2025, and passed and adopted on the ___ day of __________, ______, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

STACY JIMENEZ, MAYOR
ATTEST:

PRISCILLA SCHAUS, CITY CLERK

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Exhibit A
Chapter 17.78

ACCESSORY DWELLING UNITS
(RZ2025-0004 Text Amendment Sections Only)

17.78.040 Definitions.

G. “High-quality transit corridor” means a corridor with fixed route bus service with service intervals no longer than fifteen minutes during peak commute hours.

M. “Objective standards” means standards that involve no personal or subjective judgment by a public official and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official prior to submittal.

N. “Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU.

O. “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.

P. “State exempt” Units. means an ADU or JADU that is constructed pursuant Government Code section 66323 and is not subject to Government Code sections 66314-66322. These units are exempt from the requirements set forth in Foster City Municipal Section 17.78.060.F.

Q. “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another.

17.78.060 Standards applicable to single-family residence zoning districts.

The following shall apply to single-family lots in R-1, R-2 and R-1/PD zoning districts:

A. Number of Units. A single-family lot with a primary dwelling unit may have:

1. Option 1. One JADU (up to five hundred square feet); or

2. Option 2. One ADU (conversion, attached, or detached); or

3. Option 3.
a. One JADU (up to five hundred square feet); and,
b. One conversion ADU; and

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c. One newly constructed ADU (up to eight hundred fifty square feet).

4. Option 4.
a. One JADU (up to five hundred square feet); and
b. One newly constructed ADU over eight hundred fifty square feet.

5. Option 5.
a. One JADU (up to five hundred square feet); and
b. One conversion ADU.

6. Option 6.
a. One JADU (up to five hundred square feet); and
b. One newly constructed ADU (up to eight hundred fifty square feet).

7. Option 7.
a. One conversion ADU; and
b. One newly constructed ADU (up to eight hundred fifty square feet).

B. Junior Accessory Dwelling Units.

1. The number of JADUs shall be limited to one unit per residential lot zoned for single-family residences that includes a proposed or existing single-family residence.

2. The property owner must reside in either the remaining portion of the primary dwelling unit or the JADU. Owner occupancy shall not be required if the owner is another governmental agency, land trust, or housing organization.

3. The owner must record a deed restriction as outlined in California Government Code Section 66333, which shall run with the land, and shall include the following:
a. A prohibition on the sale of the JADU separate from the sale of the single-family residence, including a statement that the deed restriction may be enforced against future purchasers.
b. A restriction on the size and attributes of the JADU that conforms with this chapter.
c. If a JADU is rented, the unit shall not be rented for a period of less than thirty consecutive calendar days.

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4. A JADU shall be constructed within the walls of the proposed or existing single-family residence, including attached garages.

5. JADUs shall include a separate entrance from the main entrance to the proposed or existing single-family residence. If a permitted JADU does not include a separate bathroom, the permitted JADU shall include both a separate entrance from the main entrance to the structure, with an interior entry to the main living area.

6. The JADU shall include an efficiency kitchen, which shall include all of the following:
a. A cooking facility with appliances.
b. A food preparation counter and storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit.

C. Attached ADUs. One attached ADU per single-family lot is permitted, subject to the following requirements:

1. Size. The total floor area of an attached ADU shall be not more than one thousand two hundred square feet or fifty percent of the existing or proposed primary dwelling, whichever is less.

2. Location. Attached ADUs shall not be located in the front yard unless development of an eight hundred-fifty-square-foot ADU is otherwise infeasible.

3. Setbacks. The side and rear setbacks shall be no less than four feet.

4. Height.
a. An attached ADU shall not exceed twenty-five feet in height, or the height requirement for the primary dwelling, whichever is lower. b. ADUs shall not exceed two stories in height.

5. Colors. An attached ADU or JADU shall use the same exterior wall and roof colors as the primary dwelling unit.

6. Roof Pitch and Eaves. An attached ADU or JADU shall have the same roof pitch as the primary dwelling with same eave details but may vary by up to two vertical inches more or less in every twelve horizontal inches.

D. Detached ADUs. One newly constructed detached ADU per single-family lot is permitted, subject to the following requirements:

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1. Size. The total floor area of a detached ADU shall not exceed one thousand two hundred square feet or fifty percent of the existing or proposed primary dwelling, whichever is less.

2. Location. Detached ADUs shall not be located in the front yard unless development of an eight hundred-fifty-square-foot ADU is otherwise infeasible.

3. Setbacks.
a. The side and rear setbacks shall be no less than four feet. b. The separation between the detached ADU and the primary dwelling shall be as per California Residential Code.

4. Height. A detached ADU shall not exceed sixteen feet in height, except in the following cases:
a. A height of eighteen feet is permitted when an ADU is located within one-half mile walking distance of a major transit stop or a high-quality transit corridor, as defined in this code section; and an additional two feet of height to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit.

5. Colors. Detached ADUs shall utilize the same exterior wall and roof colors as the primary dwelling unit.

E. Conversion ADUs. One conversion ADU per single-family lot is permitted, subject to the following requirements:

1. Setbacks. No setbacks shall be required for ADU conversions located within the existing living area or an existing accessory structure, or an ADU that replaces an existing structure and is located in the same location and to the same dimensions as the structure being replaced. A legal accessory building (including a detached garage) may be converted into an ADU, provided the side and rear setbacks are sufficient for fire and safety.

2. Height. A conversion ADU shall not alter the height of the existing structure (single-family dwelling, accessory building, or garage) that is being converted.

3. Other Standards.
a. Conversion ADUs in existing accessory structures may expand the existing dimensions of the structure no more than one hundred fifty square feet to accommodate ingress/egress. Any such expansion shall count towards the size of the ADU.

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4. Colors. Conversion ADUs shall utilize same roof and exterior wall colors as the primary dwelling unit.

F. Additional Requirements. These requirements shall apply to all ADUs and JADUs on single-family lots except for those ADUs and JADUs that are State Exempt:

1. All JADUs and ADUs shall provide exterior access that is separate from the proposed or existing single-family dwelling.

2. Except as specified in this section, ADUs shall comply with lot coverage, open space, front setbacks, minimum lot size, and other zoning standards applicable to the primary dwelling, except in no event shall the application of any of these standards preclude at least an eight-hundred-square-foot ADU.

3. Windows. Second floor windows facing another residential property, less than ten feet from the property line, and larger than two square feet shall include at least one of the following:
a. Have obscured glazing; or
b. Be offset from neighbor’s windows to maximize privacy; or c. Include splayed windows to avoid direct views, as shown in Figure 1 (applies only to new construction).

Figure 1: ADU/JADU Window Locations for Privacy

4. Second Floor Balconies or Decks. Second floor balconies, decks, or roof-top terraces facing another residential property are prohibited (applies only to new construction).

5. Exterior Lighting. All exterior lighting shall be mounted no higher than seven feet from grade and directed downwards.

17.78.070 Standards applicable to multifamily residence zoning districts.

The following standards shall apply to multifamily dwelling lots in R-3, R-4, R-T, C-2, and CM (with or without a planned combining district) zoning districts:

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A. Conversion ADUs. ADUs are permitted within portions of existing legally permitted multifamily dwelling structures that are not used as livable space including storage rooms, boiler rooms, passageways, attics, basements, and garages, subject to the following requirements:

1. Number of ADUs. At least one ADU within an existing multifamily building and no more than twenty-five percent of the existing multifamily dwelling units shall be permitted.

2. Size. The total floor area of a conversion ADU shall not exceed eight hundred fifty square feet for a studio or one bedroom, or one thousand square feet for an ADU with two or more bedrooms.

3. Existing livable space may not be converted into an ADU.

B. Detached ADUs.

1. Number of ADUs.
a. Up to eight detached ADUs are permitted on a multifamily lot with an existing multifamily building. However, the number of ADUs allowable pursuant to this clause shall not exceed the number of existing dwelling units on the lot; or
b. On a lot with a proposed multifamily dwelling, not more than two detached ADUs.

3. Setbacks.
a. The side and rear setbacks shall be no less than four feet. b. The separation between the detached ADU and the primary dwelling shall be as per California Residential Code.

4. Height.
a. Where a detached ADU is on a lot with an existing or proposed multifamily, multi-story dwelling, it shall not exceed eighteen feet in height. b. Where a detached ADU is on a lot with an existing or proposed multifamily dwelling unit that is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor, it shall not exceed eighteen feet in height. However, an ADU may add up to two feet of height to accommodate a roof pitch on the ADU that is aligned with the

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roof pitch of the primary multifamily dwelling (for a maximum of twenty feet).

C. Attached ADUs.

1. Number of ADUs. The number of attached ADUs shall be limited to one unit per multifamily lot with an existing multifamily building.

2. Size. The total floor area of an attached ADU shall be not more than one thousand two hundred square feet or fifty percent of the existing or proposed primary dwelling, whichever is less.

3. Location. Attached ADUs shall not be located in the front yard unless development of an eight hundred-fifty-square-foot ADU is otherwise infeasible.

4. Setbacks. The side and rear setbacks shall be no less than four feet.

5. Height.
a. An attached ADU shall not exceed twenty-five feet in height, or the height requirement for the primary multifamily dwelling, whichever is lower. b. ADUs shall not exceed two stories in height.

6. Colors. An attached ADU shall use the same exterior wall and roof colors as the primary multifamily dwelling unit.

17.78.080 Parking requirements for accessory dwelling units.

A. Parking requirements for newly constructed ADUs shall not exceed one parking space per unit or per bedroom, whichever is less. This space may be provided as tandem parking, including on an existing driveway or in setback areas, excluding the nondriveway front yard setback. Exception to the requirement for provision of one parking space may be made per subsection B of this section.

B. Parking is not required in the following instances:

1. The ADU is located within one-half mile walking distance of public transit.

2. When there is an approved car share vehicle for which a Foster City business license has been issued and remains active, located within one block of the accessory dwelling unit.

3. When a permit application for an ADU is submitted with a permit application to create a new single-family dwelling or a new multifamily dwelling on the same lot, provided that the ADU or the parcel satisfies any other any other criteria listed in

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Government Code section 66322, subdivision (a)(1)-(5), as may be amended from time to time.

4. As a condition of construction of a JADU.

5. Where the ADU only includes a studio with no bedroom.

6. The ADU is located within an architecturally and historically significant area.

7. Where the ADU is part of the proposed or existing primary residence or an accessory structure.

8. When a garage, carport, covered parking structure, or uncovered parking space is demolished in conjunction with the construction of, or is converted to, an ADU, then those off-street parking spaces are not required to be replaced.

17.78.090 Permit process.

A. Unless otherwise specified in subsection D of this section, pursuant to California Government Code Section 66317 mandating ministerial approval of JADUs and ADUs if all of the applicable standards are met, the chief building official or the official’s designee shall approve the JADU and ADU permit within sixty days of the complete application being submitted. If a ADU and/or JADU is proposed as part of a new or remodeled primary residence, the sixty-day timeline shall not commence until the primary residence is permitted. The city may review and approve the ADU or JADU in conjunction with the new or remodeled primary residence, but the application to create the ADU or JADU shall be considered without discretionary review or hearing.

The chief building official or the official’s designee shall approve the ADU permit within thirty days from the date the local agency receives a complete application if the application either:

1. Utilizes a plan for an accessory dwelling unit that has been preapproved by the local agency within the current triennial California Building Standards Code rulemaking cycle, or

2. Utilizes a plan that is identical to a plan used in an application for a detached accessory dwelling unit approved by the local agency within the current triennial California Building Standards Code rulemaking cycle.

B. If the city disapproves an application for an ADU or JADU, the building division shall return in writing a full set of comments to the applicant with a list of items that are defective or deficient and a description of how the application can be remedied by the applicant.

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C. A demolition permit for a detached garage that is to be replaced with an ADU must be reviewed with the application for the ADU and issued at the same time.

D. In conformance with Government Code Section 65852.27, the city shall, by resolution, adopt a program for the preapproval of designs for ADUs, which may be amended from time to time. Any application for an ADU utilizing a design plan for ADUs that has been preapproved pursuant to that program shall be approved or denied within thirty days.

1. The city shall also review accessory dwelling unit plan submissions for preapproval upon an application for such a request and payment of the applicable fee. The city shall approve or deny the preapproval applications, as specified.

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RESOLUTION NO. P - 9 - 25

A RESOLUTION OF THE PLANNING COMMISSION RECOMMENDING THAT THE CITY COUNCIL ADOPT AN ORDINANCE AMENDING TITLE 17, “ZONING” OF THE FOSTER CITY MUNICIPAL CODE MAKING REVISIONS TO CHAPTER 17.78

ACCESSORY DWELLING UNITS TO ENSURE COMPLIANCE WITH STATE LAW S

RELATED TO ACCESSORY DWELLING UNITS AND FINDING THE PROPOSED

AMENDMENTS EXEMPT UNDER CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINE SECTION 15061(B)(3), COMMON SENSE EXEMPTION AND PUBLIC RESOURCES CODE SECTION 21080.17 – RZ2025-0004

FOSTER CITY PLANNING COMMISSION
WHEREAS, the Planning and Zoning Law authorizes local jurisdictions to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and
WHEREAS, in 2024, the legislature adopted three (3) key ADU bills: Senate Bill 477 which reorganized ADU laws to Government Code Sections 66310- 66342 and Senate Bill 1211 that amended Government Code Section 66323, and Assembly Bill 2533. There would be no proposed text amendments pertaining to AB 2533; and WHEREAS, these bills make further revisions to state law, and local jurisdictions must readopt any local ordinances related to ADUs to include new provisions/clarifications; and
WHEREAS, on June 9, 2025, a Joint City Council/Planning Commission Special Meeting Study Session was held to update the City Council, the Planning Commission, and the public on the most recent State Laws affecting land use and ADUs; and WHEREAS, the Housing Element is an integral part of the Foster City General Plan that identifies the community’s housing needs, states the community’s goals and objectives regarding housing production, rehabilitation, preservation, and conservation to meet those needs, and defines the policies and programs; and WHEREAS, the Housing Element Programs include the City’s commitment to timeframes for implementation and the Annual Progress Report (APR) to the California Department of Housing and Community Development (HCD), due by April 1 of each year, reports on progress in implementation of these Programs; and WHEREAS, amendments to Foster City Municipal Code, Title 17, Zoning are required for the implementation of the Housing Element program, H-D-4-a; and WHEREAS, on June 25, 2025, and July 2, 2025, a Notice of Public Hearing was duly published for consideration of the amendment to the Municipal Code Chapter 17.78 at the Planning Commission meeting on July 17, 2025; and WHEREAS, the Planning Commission of the City of Foster City has carefully reviewed and considered the staff report and all attachments thereto presented as part of the agenda for the public hearing regarding the proposed amendment to Chapter 17.78,

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Resolution No. P- 9 - 25
RZ2025-0004

Title 17, Zoning, of the Foster City Municipal Code as referenced above including any and all timely submitted correspondence, all information submitted at or prior to the public hearing, and all public comment and testimony presented at the public hearing (collectively, the “Record”); and
NOW, THEREFORE BE IT RESOLVED that the Planning Commission, based on facts and analysis in the staff report, written and oral testimony, and exhibits presented, finds that:

1. The foregoing recitals are true and correct and are incorporated by reference into this action; and

3. The proposed amendments are necessary to implement the goals and policies of the General Plan through implementation of the Housing Element; and

4. The proposed Zoning amendments comply with, and are required by, applicable State laws; and

5. The proposed amendments will not be detrimental to the public interest, convenience, and general welfare of the City; and

6. The proposed amendments are exempt from CEQA Guideline Section 15061(b)(3) and consistent with Public Resources Code Section 21080.17.

BE IT FURTHER RESOLVED that the Planning Commission of the City of Foster City does hereby recommend that the City Council adopt an ordinance making various text amendments to Title 17, “Zoning” of the Foster City Municipal Code Chapter 17.78 Accessory Dwelling Units, contained in Exhibit A, attached hereto and incorporated herein.

PASSED AND ADOPTED as a Resolution by the Planning Commission of the City of Foster City at a Regular Meeting thereof held on July 17, 2025, by the following vote:

AYES, COMMISSIONERS: Haddad, Jagtiani, Kenkre, and Stoveland NOES, COMMISSIONERS:

ABSTAIN, COMMISSIONERS:

ABSENT, COMMISSIONERS: Chair Pedro

DOUG STOVELAND, VICE CHAIR
ATTEST:

SOFIA MANGALAM, SECRETARY
Doug Stoveland (Jul 23, 2025 17:27:13 PDT)

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Exhibit A
Chapter 17.78

ACCESSORY DWELLING UNITS
(2025 Update - Redlines Version)

17.78.040 Deﬁnitions.

G. “High-quality transit corridor” means a corridor with ﬁxed route bus service with service intervals no longer than ﬁfteen minutes during peak commute hours.

M. “Objective standards” means standards that involve no personal or subjective judgment by a public oƯicial and are uniformly veriﬁable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public oƯicial prior to submittal.

MN. “Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU.

NO. “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on ﬁxed routes, and are available to the public.

P . “State exempt” Units. means an ADU or JADU that is constructed pursuant Government Code section 66323 and is not subject to Government Code sections 66314-66322. These units are exempt from the requirements set forth in Foster City Municipal Section

17.78.060.(F).

Q. “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another.

17.78.060 Standards applicable to single-family residence zoning districts.

The following shall apply to single-family lots in R-1, R-2 and R-1/PD zoning districts:

A. Number of Units. A single-family lot with a primary dwelling unit may have:

1. Option 1. One JADU (up to ﬁve hundred square feet); or

2. Option 2. One ADU (conversion, attached, or detached); or

3. Option 3.
a. One JADU (up to ﬁve hundred square feet); and,
b. One conversion ADU; and

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c. One newly constructed ADU (up to eight hundred ﬁfty square feet).

4. Option 4.
a. One JADU (up to ﬁve hundred square feet); and
b. One newly constructed ADU over eight hundred ﬁfty square feet.

5. Option 5.
a. One JADU (up to ﬁve hundred square feet); and
b. One conversion ADU.

6. Option 6.
a. One JADU (up to ﬁve hundred square feet); and
b. One newly constructed ADU (up to eight hundred ﬁfty square feet).

7. Option 7.
a. One conversion ADU; and
b. One newly constructed ADU (up to eight hundred ﬁfty square feet).

B. Junior Accessory Dwelling Units.

1. The number of JADUs shall be limited to one unit per residential lot zoned for single-family residences that includes a proposed or existing single-family residence and may include an expansion of not more than one hundred ﬁfty square feet beyond the same physical dimensions as an existing accessory structure..

3. The owner must record a deed restriction as outlined in California Government Code Section 66333, which shall run with the land, and shall include the following:
a. A prohibition on the sale of the JADU separate from the sale of the single- family residence, including a statement that the deed restriction may be enforced against future purchasers.
b. A restriction on the size and attributes of the JADU that conforms with this chapter.

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c. If a JADU is rented, the unit shall not be rented for a period of less than thirty consecutive calendar days.

4. A JADU shall be constructed within the walls of the proposed or existing single- family residence, including attached garages.

6. The JADU shall include an eƯiciency kitchen, which shall include all of the following:
a. A cooking facility with appliances.
b. A food preparation counter and storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit.

C. Attached ADUs. One attached ADU per single-family lot is permitted, subject to the following requirements:

1. Size. The total ﬂoor area of an attached ADU shall be not more than one thousand two hundred square feet or ﬁfty percent of the existing or proposed primary dwelling, whichever is less.

2. Location. Attached ADUs shall not be located in the front yard unless development of an eight hundred-ﬁfty-square-foot ADU is otherwise infeasible.

3. Setbacks. The side and rear setbacks shall be no less than four feet.

4. Height.
a. An attached ADU shall not exceed twenty-ﬁve feet in height, or the height requirement for the primary dwelling, whichever is lower. b. ADUs shall not exceed two stories in height.

5. Colors. An attached ADU or JADU shall use the same exterior wall and roof colors as the primary dwelling unit.

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D. Detached ADUs. One newly constructed detached ADU per single-family lot is permitted, subject to the following requirements:

1. Size. The total ﬂoor area of a detached ADU shall not exceed one thousand two hundred square feet or ﬁfty percent of the existing or proposed primary dwelling, whichever is less.

2. Location. Detached ADUs shall not be located in the front yard unless development of an eight hundred-ﬁfty-square-foot ADU is otherwise infeasible.

3. Setbacks.
a. The side and rear setbacks shall be no less than four feet. b. The separation between the detached ADU and the primary dwelling shall be as per California Residential Code.

4. Height. A detached ADU shall not exceed sixteen feet in height, except in the following cases:
a. A height of eighteen feet is permitted when an ADU is located within one- half mile walking distance of a major transit stop or a high-quality transit corridor, as deﬁned in this code section; and an additional two feet of height to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit.

5. Colors. Detached ADUs shall utilize the same exterior wall and roof colors as the primary dwelling unit.

E. Conversion ADUs. One conversion ADU per single-family lot is permitted, subject to the following requirements:

2. Height. A conversion ADU shall not alter the height of the existing structure (single-family dwelling, accessory building, or garage) that is being converted.

3. Other Standards.

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a. Conversion ADUs in existing accessory structures may expand the existing dimensions of the structure no more than one hundred ﬁfty square feet to accommodate ingress/egress. Any such expansion shall count towards the size of the ADU.

4. Colors. Conversion ADUs shall utilize same roof and exterior wall colors as the primary dwelling unit.

F . Additional Requirements. These requirements shall apply to all ADUs and JADUs on single-family lots ( except for those ADUs and JADUs that are State Exempt ADUs):

1. All JADUs and ADUs shall provide exterior access that is separate from the proposed or existing single-family dwelling.

2. Except as speciﬁed in this section, ADUs shall comply with lot coverage, open space, front setbacks, minimum lot size, and other zoning standards applicable to the primary dwelling, except in no event shall the application of any of these standards preclude at least an eight-hundred-square-foot ADU.

3. Windows. Second ﬂoor windows facing another residential property, less than ten feet from the property line, and larger than two square feet shall include at least one of the following:
a. Have obscured glazing; or
b. Be oƯset from neighbor’s windows to maximize privacy; or c. Include splayed windows to avoid direct views, as shown in Figure 1 (applies only to new construction).

Figure 1: ADU/JADU Window Locations for Privacy

4. Second Floor Balconies or Decks. Second ﬂoor balconies, decks, or roof-top terraces facing another residential property are prohibited (applies only to new construction).

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5. Exterior Lighting. All exterior lighting shall be mounted no higher than seven feet from grade and directed downwards.

17.78.070 Standards applicable to multifamily residence zoning districts.

The following standards shall apply to multifamily dwelling lots in R-3, R-4, R-T, C-2, and CM (with or without a planned combining district) zoning districts:

1. Number of ADUs. At least one ADU within an existing multifamily building and no more than twenty-ﬁve percent of the existing multifamily dwelling units shall be permitted.

2. Size. The total ﬂoor area of a conversion ADU shall not exceed eight hundred ﬁfty square feet for a studio or one bedroom, or one thousand square feet for an ADU with two or more bedrooms.

3. Existing livable space may not be converted into an ADU.

B. Detached ADUs.

2. Size. The total ﬂoor area of a detached ADU shall not exceed eight hundred ﬁfty square feet for a studio or one bedroom, or one thousand two hundred square feet for an ADU with two or more bedrooms.

3. Setbacks.
a. The side and rear setbacks shall be no less than four feet. b. The separation between the detached ADU and the primary dwelling shall be as per California Residential Code.

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4. Height.
a. Where a detached ADU is on a lot with an existing or proposed multifamily, multi-story dwelling, it shall not exceed eighteen feet in height. b. Where an attached detached ADU is on a lot with an existing or proposed multifamily building, it shall not exceed twenty-ﬁve feet in height or the height limit limitation for the zoning district, whichever is less b. Where a detached ADU is on a lot with an existing or proposed multifamily dwelling unit that is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor, it shall not exceed eighteen feet in height. However, Aan ADU may add up to two feet of height to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary multifamily dwelling (for a maximum of twenty feet).

C. Attached ADUs.

1. Number of ADUs. The number of attached ADUs shall be limited to one unit per multifamily lot with an existing multifamily building.

2. Size. The total ﬂoor area of an attached ADU shall be not more than one thousand two hundred square feet or ﬁfty percent of the existing or proposed primary dwelling, whichever is less.

3. Location. Attached ADUs shall not be located in the front yard unless development of an eight hundred-ﬁfty-square-foot ADU is otherwise infeasible.

4. Setbacks. The side and rear setbacks shall be no less than four feet.

5. Height.
a. An attached ADU shall not exceed twenty-ﬁve feet in height, or the height requirement for the primary multifamily dwelling, whichever is lower. b. ADUs shall not exceed two stories in height.

6. Colors. An attached ADU shall use the same exterior wall and roof colors as the primary multifamily dwelling unit.

17.78.080 Parking requirements for accessory dwelling units.

A. Parking requirements for newly constructed ADUs shall not exceed one parking space per unit or per bedroom, whichever is less. This space may be provided as tandem parking,

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including on an existing driveway or in setback areas, excluding the nondriveway front yard setback. Exception to the requirement for provision of one parking space may be made per subsection B of this section.

B. Parking is not required in the following instances:

1. The ADU is located within one-half mile walking distance of public transit.

2. When there is an approved car share vehicle for which a Foster City business license has been issued and remains active, located within one block of the accessory dwelling unit.

4. As a condition of construction of a JADU.

5. 4. Where the ADU that only includes a studio with no bedroom.

65. The ADU is located within an architecturally and historically signiﬁcant area.

76. Where the ADU is part of the proposed or existing primary residence or an accessory structure.

87. When a garage, carport, covered parking structure, or uncovered parking space is demolished in conjunction with the construction of, or is converted to, an ADU, then those oƯ-street parking spaces are not required to be replaced.

17.78.090 Permit process.

A. Unless otherwise speciﬁed in subsection D of this section, pursuant to California Government Code Section 66317 mandating ministerial approval of JADUs and ADUs if all of the applicable standards are met, the chief building oƯicial or his/her the oƯicial’s designee shall approve the JADU and ADU permit within sixty days of the complete application being submitted. If thea ADU and/or JADU is proposed as part of a new or remodeled primary residence, the sixty-day timeline shall not commence until the primary residence is permitted. The city may review and approve the ADU or JADU in conjunction with the new or remodeled primary residence, but the application to create the ADU or JADU shall be considered without discretionary review or hearing.

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The chief building oƯicial or the oƯicial’s his/her designee shall approve the ADU permit within thirty days from the date the local agency receives a completed application if the application either:

1. Utilizes a plan for an accessory dwelling unit that has been preapproved by the local agency within the current triennial California Building Standards Code rulemaking cycle, or

B. If the city disapproves an application for an ADU or JADU, the building division shall return in writing a full set of comments to the applicant with a list of items that are defective or deﬁcient and a description of how the application can be remedied by the applicant.

C. A demolition permit for a detached garage that is to be replaced with an ADU must be reviewed with the application for the ADU and issued at the same time.

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DATE: August 18, 2025

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager

FROM: Priscilla Schaus, Communications Director/City Clerk DEPARTMENT: Communications/City Clerk
SUBJECT: APPOINTMENTS TO THE CITIZENS SUSTAINABILITY

ADVISORY COMMITTEE (CSAC)

RECOMMENDATION
It is recommended that the City Council interview and by Minute Order, appoint two (2) Resident members to full terms expiring on August 31, 2028, and a Small Business Member to a full term expiring on August 31, 2028 to the Citizens Sustainability Advisory Committee.

The City Council may also choose to either fill the Large Business and Nonprofit Member positions with other applicants, as allowed by the amended policy statement approved on August 4, 2025, direct staff to open a new recruitment for these positions, or decrease the membership size to seven members consisting of five resident members, one business member and one youth member.

EXECUTIVE SUMMARY
The purpose of the Citizens Sustainability Advisory Committee (CSAC) is to advise the City Council on sustainability issues facing Foster City regarding Environmental, Economic, or Social sustainability and research, review, and provide comments on proposed programs and initiatives, including the updated Climate Action Plan.

The Citizens Sustainability Advisory Committee was established by City

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Resolution No. 2022-46 at the May 2, 2022 City Council Regular Meeting. Committee terms for five seats: two (2) Resident Members, one (1) Small Business Member, one (1) Large Business Member, and one (1) Nonprofit Member are expiring on August 31, 2025. A notice for recruitment was advertised for five weeks on the City's website, social media, and newsletter starting June 25, 2025.

Staff received four Resident Member applications and one Small Business Member application. No applications for the Large Business and Nonprofit Member positions were received.

BACKGROUND/ANALYSIS
CSAC was originally established by City Resolution No. 2018-56 at the June 18, 2018 City Council Regular Meeting. At the time, staff recommended that the City Council form a limited term, five (5) members CSAC to support the development and implementation of a two-year Sustainable Foster City Plan that incorporates Economic, Environmental, and Social goals and programs for the future. The limited term was from August 2018 to June 30, 2019. In February 2019, the City Council approved the creation of a Youth Advisory Member-at-Large to the Committee. In May 2019, then City Council also approved the first extension with the Committee until December 31, 2019. On December 16, 2019, the Council approved an extension of CSAC to June 30, 2020. CSAC was officially disbanded on June 30, 2020. On May 2, 2022, CSAC was reinstated and expanded to include ten (10) members to support the climate action planning process and implementation of sustainability programs and initiatives. The Climate Action Plan was adopted by the Council on November 18, 2024, which marked the culmination of their core efforts. Since the completion, the committee members are now assisting the implementation of the plan’s key initiatives.

CSAC consists of 10 committee members per the Policy Statement:
Five (5) Foster City Resident member seats (age 18 or over); and Two (2) Foster City Resident youth member seats (high school student under age 18 at the time of appointment); and
Two (2) In-town Business member seats, comprised of:
• One (1) of the City’s major employers;
• One (1) business member representing one of the City’s small businesses; and
One (1) in-town Non-Profit member seat (501c3, 501c4, 501c6 or Public Benefit Corporation) with a Foster City location
The following residents (listed in alphabetical order) have submitted applications for the two Resident Member seats:

1. Katherine Beglinger

2. John Estalilla

3. Ronald Haupt

4. Jonathan Sam

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One application was received for the Small Business Member seat from Shilpi Goel.

All applicants were invited to the August 18 City Council meeting.

Staff did not receive applications for the Large Business Member or Nonprofit Member positions. Outreach was done directly to the Chamber of Commerce, Foster City Rotary and Lions Clubs in addition to regular recruitment efforts.

At the August 18 meeting, the City Council may also decide whether to appoint resident members to fill the vacant Large Business and Nonprofit member positions, or direct staff to open a new recruitment for these positions as open until filled. The amended policy statement approved on August 4 states that “in the event that no qualified applicant is available for a designated category, the City Council reserves the discretion to appoint a qualified applicant from another category to fill the vacancy, in order to ensure the continued functioning of CSAC.” Additionally, staff received a resignation from a youth member of CSAC on July 28, which will be effective on August 31, so staff will recruit for a new youth member in the coming months. If it is Council’s direction, staff can add the Large Business and Nonprofit member positions to that recruitment.

The recruitment would be open until filled, with staff bringing applications to the City Council for consideration as they are received.

Alternatively, the City Council may choose to provide policy direction to decrease the membership size of CSAC to seven (7) members, which would bring the membership size more in line with the other committees. The Parks and Recreation Committee has a membership of 7, Audit Committee has a membership of 5, and Traffic Review has a membership of 7 (one resident member). If this option is Council’s direction, staff would recommend changing the small business member position to either a general business member or a resident member position, as it has been difficult to recruit for business members on the committee. Staff would bring back the policy statement for Council approval at a future meeting with the new membership of 7 which would still consist of 5 resident members, 1 business member, and one youth member.

California Environmental Quality Act
Not Applicable

FISCAL IMPACT
There is no fiscal impact associated with this appointment.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
City Council Operations and Improved Community Engagement

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ATTACHMENTS:

Attachment 1 – Press Release
Attachment 2 – Resident Member Applications
Attachment 3 – Small Business Member Application

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NEWS RELEASE
The City of Foster City
Priscilla Schaus, Public Information Officer
[email protected]; (650) 286-3250

FOR IMMEDIATE RELEASE

Press Release #062525-01

Serve Your Community – Apply to Join the Citizens Sustainability Advisory Committee

Contact: Priscilla Schaus, Communications Director/City Clerk, (650) 286- 3250, [email protected]

Foster City, CA: June 25, 2025 – Want to make a positive impact in Foster City? Serving on a Committee is an opportunity for you to participate in local government and serve your community.

The City of Foster City is currently accepting applications for the Citizens Sustainability Advisory Committee (CSAC) to fill five vacancies. Term information is as follows:

• Full, three-year term s (September 1, 2025, through August 31, 2028) for two residents, one nonprofit repres entative, one small business representative and one large business representative. Monthly meetings are held on the second Wednesday of each month at 6:30 p.m. in the Council Chambers Conference Room, 620 Foster City Blvd.

CSAC serves in an advisory capacity at the pleasure of the City Council, providing feedback and comments on issues facing Foster City regarding environmental, economic, or social sustainability. Additionally, CSAC can research, review, and provide comments on proposed sustainability programs and initiatives. Those interested are encouraged to attend a CSAC meeting prior to applying.

Applications for the Planning Commission will be accepted electronically via Netfile. Applicants are encouraged to sign up for an account and apply at www.fostercity.org/apply.

Those interested are invited to submit applications by 5:00 p.m. by July 1, 2025. Applicants are required to attend the City Council meeting on August 18, 2025 for an interview and consideration of official appointment. For more information or to download an application, visit http://www.fostercity.org/bc-csac. If an applicant elects to not submit using Netfile,

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applications can be submitted in person at City Hall, 610 Foster City Blvd., or via email to [email protected]. Please note that incomplete applications will not be accepted.

###

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1/3
Citizens Sustainability Advisory Committee Application
Which position are you applying for?
Resident member
Personal Information
First Name
Katherine
Middle Name Last Name
Beglinger
Street Address Apt, Suite #
City
Foster City
State
CA
Zip
94404
Email Cell Phone Home Phone
How long have you lived in Foster City?

2.5 years
Employment
What is your Occupation/Present Position?
Scientist
Employer's Name
Sutro Biopharma
Employer's Address Apt, Suite #
City
South San Fransico
State
CA
Zip
94080
Length of Employment
2 years
Self Employment
Name and Description of Business
E-Filed
07/30/2025
15:31:57
Filing ID:
12361

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2/3
Address Apt, Suite #
City State Zip
Phone Length of Ownership
Service
Have you ever served on a public board, committee, or commission? No
If yes, please explain
Do you have any relatives employed in the city or serving in any official capacity? No
If yes, please give name(s) and relationship
Community Organizations or Activities
Community Organizations or Activities
Pacific Beach
Coalition
Volunteer None 2021-present
Our City Forest Volunteer Tree Amigo Volunteer 2021-present Alpha Phi Omega,
Clarkson University
Chapter
Member & Volunteer Vice President 2012-2014
References
Linda Su
Hayward CA 94545
Scientist
Grace Lee
Pacifica, CA 94044
Scientist

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3/3
Wilson Feng
Apt 311 Foster City
CA 94404
Attorney
Objectives
Please state reasons and objectives for desiring to become a member of this committee/commission I have been a member of the zero waste community since 2020 and I am extremely passionate about taking strong action to address the climate crisis. I would love to be a part of the Citizen Sustainability Committee to help create a future in Foster City that reimagines our urban spaces as interconnected ecosystems. I believe in about building resilient, people-centered communities that prioritize sustainability, equity, and shared resources. Where walkability, green infrastructure, and mutual aid are not just ideals, but everyday realities. I believe we can create spaces where sustainable technology harmonizes with nature and community thrives through collaboration, local stewardship, and inclusive design. I've attended several committee meetings over the past few years, and would be so excited to take a larger role in the committee. Thank you so much for your time!
Have you attended a meeting of the Committee/Commission you are applying to? Yes
If Yes, enter the date of the meeting you attended.
11/08/2023
Verification
If appointed, I agree to take the City mandated 2-hour ethics training prior to the first committee meeting date.

X Yes, I Agree
Signature
Katherine Beglinger
Signature Date
07/30/2025

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1/4
Citizens Sustainability Advisory Committee Application
Which position are you applying for?
Resident member
Personal Information
First Name
John
Middle Name Last Name
Estalilla
Street Address Apt, Suite #
City
Foster City
State
CA
Zip
94404
Email Cell Phone Home Phone
How long have you lived in Foster City?
11 years
Employment
What is your Occupation/Present Position?
Learning & Development
Employer's Name
Amazon
Employer's Address Apt, Suite #
City
Seattle
State
WA
Zip
98109
Length of Employment
7 years
Self Employment
Name and Description of Business
E-Filed
07/16/2025
07:30:48
Filing ID:
12324

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2/4
Address Apt, Suite #
City State Zip
Phone Length of Ownership
Service
Have you ever served on a public board, committee, or commission? Yes
If yes, please explain
Parks and Recreation Foundation of San Carlos (2012 -2013); President/Board, Norfolk Plaza HOA
Do you have any relatives employed in the city or serving in any official capacity? No
If yes, please give name(s) and relationship
n/a
Community Organizations or Activities
Community Organizations or Activities
Parks and Recreation
Foundation of San
Carlos:

Raised funds for local
park and recreation
improvements and
programs
Social Media
Coordinator
January 2012 -
January 2013
Norfolk Plaza
Homeowners
Association
HOA Board that
consists of
condominiums,
townhomes, SF
homes
President of the
Board of Directors
January 2005 -
December 2010
United States
Department of
Commerce
2020 Census
Operations for the
U.S. Census Bureau.

Sworn Staff
Appointment.

March 2020 -
September 2020
Amazon Safety
Committee Board
Board Member that
facilitates
sustainability and
safety standards.

Board Member August 2020 - Present

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3/4
Yellow - education
equity non-profit
Judged criteria
included music
quality, code
complexity, and
messaging about
racial justice
Creative Judge February 2021 -
August 2021
References
Ailene Estalilla
Foster City CA 94404
Chief of Staff,
University of California
San Francisco
Hana Estalilla
Foster City CA 94404
College Student
Vicente Estalilla
San Bruno CA 94066
Retired
Objectives
Please state reasons and objectives for desiring to become a member of this committee/commission As a decade long resident of Foster City, I have a genuine desire to protect and improve Foster City's environment and the quality of life for its residents. Including conserving natural resources, reducing waste, or promoting renewable energy. I’m commitment to contributing to the community's well-being and collaborating with fellow residents, businesses, and government to achieve shared sustainability goals. I believe in the power of community engagement to drive positive change and ensure that sustainability initiatives are inclusive and equitable. I have a desire to contribute to the implementation of the Sustainable Foster City Plan and help the city achieve its emissions reduction targets, such as decarbonizing existing buildings, increasing zero- emissions vehicle adoption and alternative energy solutions. There are sustainability challenges and opportunities facing Foster City, such as the need to adapt to climate change impacts and enhance climate resiliency. Water conservation, waste reduction, and the promotion of green infrastructure is top of mind.

Have you attended a meeting of the Committee/Commission you are applying to? Yes
If Yes, enter the date of the meeting you attended.
07/09/2025

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4/4
Verification
If appointed, I agree to take the City mandated 2-hour ethics training prior to the first committee meeting date.

X Yes, I Agree
Signature
John Estalilla
Signature Date
07/16/2025

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1/3
Citizens Sustainability Advisory Committee Application
Which position are you applying for?
Resident member
Personal Information
First Name
Ronald
Middle Name
Warran
Last Name
Haupt
Street Address Apt, Suite #
City
Foster City
State
CA
Zip
94404
Email Cell Phone Home Phone
How long have you lived in Foster City?
59 years
Employment
What is your Occupation/Present Position?
Mechanical Engineer/Senior Consultant
Employer's Name
Pressure Piping Engineering Associates, Inc.

Employer's Address Apt, Suite #
City
Foster City
State
CA
Zip
94404
Length of Employment
42 years
Self Employment
Name and Description of Business
Pressure Piping Engineering Associates, Inc.

E-Filed
07/28/2025
11:21:07
Filing ID:
12360

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2/3
Address Apt, Suite #
City
Foster City
State
CA
Zip
94404
Phone Length of Ownership
42 years
Service
Have you ever served on a public board, committee, or commission? Yes
If yes, please explain
Previous two Citizens Sustainability Advisory Committees Do you have any relatives employed in the city or serving in any official capacity? No
If yes, please give name(s) and relationship
Community Organizations or Activities
Community Organizations or Activities
Structural Engineers
Association of
Northern California
Disaster Emergency
Services
None 1998 - 2025
References
Robert Serb
Richmond, CA 94803
Engineer
Jim Bledsoe
Redwood City, CA
94061
Retired
Mike Garoutte
Belmont, CA 94002
Retired

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3/3
Objectives
Please state reasons and objectives for desiring to become a member of this committee/commission I wish to continue to help Foster City align itself with the means and methods to sustain our city, state, and beyond.

Have you attended a meeting of the Committee/Commission you are applying to? I plan to attend a meeting before the interview
If Yes, enter the date of the meeting you attended.
07/09/2025
Verification
If appointed, I agree to take the City mandated 2-hour ethics training prior to the first committee meeting date.

X Yes, I Agree
Signature
Ronald W. Haupt
Signature Date
07/28/2025

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1/3
Citizens Sustainability Advisory Committee Application
Which position are you applying for?
Resident member
Personal Information
First Name
Jonathan
Middle Name
Aaron
Last Name
Sam
Street Address Apt, Suite #
City
Foster City
State
CA
Zip
94404
Email Cell Phone Home Phone
How long have you lived in Foster City?
4 Employment
What is your Occupation/Present Position?
Climate and Hazard Scientist
Employer's Name
Cotality
Employer's Address Apt, Suite #
Suite 900
City
Irvine
State
CA
Zip
92618
Length of Employment
3 years
Self Employment
Name and Description of Business
E-Filed
06/30/2025
21:43:20
Filing ID:
12302

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2/3
Address Apt, Suite #
City State Zip
Phone Length of Ownership
Service
Have you ever served on a public board, committee, or commission? No
If yes, please explain
Do you have any relatives employed in the city or serving in any official capacity? No
If yes, please give name(s) and relationship
Community Organizations or Activities
Community Organizations or Activities
Sand Harbour South Board Member NA November 2024 -
Present
Climate Action Club
San Francisco
NA Member NA
References
Lawrence Vulis NA Climate and Hazard
Scientist
Qingqing Xu NA Air Resource -
Pollution and Wildfire
Specialist
Ashley Cabrera NA Research Scientist

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3/3
Objectives
Please state reasons and objectives for desiring to become a member of this committee/commission My main reason to join the Citizens Sustainability Advisory Committee is my love for Foster City. I first moved here in 2021, renting with my partner, and we loved it so much we bought our first home here in December 2023. I was a member of the inaugural civics academy where I learned and saw first-hand the hard work and dedicated people that make this city so great. I hold a PhD in Environmental Systems and currently work as a Climate, Hazard, and Resilience Scientist investigating and working on issues that pertain to climate risk and residential real estate. With federal cuts to climate and sustainability related funding I feel a deep urge to be more involved and be a more active participant for the good of our community. The phrase “Tend to the garden you can touch” resonates with me; Foster City is my garden and I want to take an active part in its Sustainability efforts. Given my deep knowledge of climate and sustainability I want to use my expertise towards helping this community that I love.

Have you attended a meeting of the Committee/Commission you are applying to? I plan to attend a meeting before the interview
If Yes, enter the date of the meeting you attended.

Verification
If appointed, I agree to take the City mandated 2-hour ethics training prior to the first committee meeting date.

X Yes, I Agree
Signature
Jonathan Sam
Signature Date
06/30/2025

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161

1/3
Citizens Sustainability Advisory Committee Application
Which position are you applying for?
Small business representative
Personal Information
First Name
Shilpi
Middle Name Last Name
Goel
Street Address Apt, Suite #
City
Foster City
State
CA
Zip
94404
Email Cell Phone Home Phone
How long have you lived in Foster City?
25 Employment
What is your Occupation/Present Position?
Salon Owner
Employer's Name
Self
Employer's Address Apt, Suite #
City
Foster City
State
CA
Zip
94404
Length of Employment
23 Self Employment
Name and Description of Business
My Fair Lady
E-Filed
07/07/2025
14:37:03
Filing ID:
12316

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2/3
Address Apt, Suite #
City
Foster City
State
CA
Zip
94404
Phone Length of Ownership
23yrs
Service
Have you ever served on a public board, committee, or commission? Yes
If yes, please explain
CSAC
Do you have any relatives employed in the city or serving in any official capacity? No
If yes, please give name(s) and relationship
Community Organizations or Activities
Community Organizations or Activities
Pacific Beach
Coalition Site Captain
Clean up in foster city na Na
Peninsula Heritage
Center
President na na
References
Shanker Kenkre Retired Cooperate
Manager
Ramiya Iyer SVP Technology
Albertson Inc
Aman Vijon Banker

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3/3
Objectives
Please state reasons and objectives for desiring to become a member of this committee/commission Saving Mother Earth is the only way we can truly give back to next generation. I am deeply passionate about teaching people to care of our planet- because every small action today shapes the world for our children. We cant wait for the change ..we r the change. Lets come together to protect the future ..starting now.

Have you attended a meeting of the Committee/Commission you are applying to? Yes
If Yes, enter the date of the meeting you attended.

Verification
If appointed, I agree to take the City mandated 2-hour ethics training prior to the first committee meeting date.

X Yes, I Agree
Signature
shilpi Goel
Signature Date
07/07/2025

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164

DATE: August 18, 2025
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM: Sofia Mangalam, Community Development Director
Thai-Chau Le, Planning Manager
DEPARTMENT: Community Development
SUBJECT: PROPOSED MODIFICATION TO PREVIOUSLY APPROVED

GENERAL DEVELOPMENT PLAN AMENDMENT AND SPECIFIC

DEVELOPMENT PLAN/USE PERMIT FOR RESEARCH AND

DEVELOPMENT (R&D) LIFE SCIENCES OFFICE USE LOCATED
AT 388 VINTAGE PARK DRIVE – APN 094-901-270 – W-SW 388
OWNER IX, L.P. STEELWAVE CDS, LLC

INTRODUCTION
Pursuant to Chapter 17.72, Development Project Preliminary Review Procedures, of Title 17, Zoning, of the Foster City Municipal Code (FCMC), the purpose of this meeting is to introduce proposed amendments to a previously approved ±124,395-square-foot research and development (R&D) Life Science Office use at 388 Vintage Park Drive to the City Council and public and receive feedback prior to initiating the entitlement process.

The applicant is proposing two (2) options for the subject site, one of which is subject to the Development Project Preliminary Review procedures which the Council may discuss.

EXECUTIVE SUMMARY
On May 23, 2025, SteelWave and Helios Real Estate Partners (“applicant”) submitted a Preliminary Review application (PR2025-0004) requesting an amendment to the original entitlements for the 124,395 square-foot R&D Life Science Office use at 388 Vintage Park Drive, as follows:

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Option A:

Remove the previously approved required mechanical stackers and make it an optional requirement based on tenant demand, resulting in a further reduction in the number of proposed parking spaces from 210 to 179 spaces, with no other changes to the original entitlements. Option A would require a Use Permit Modification to amend UP2021-0023 and associated environmental review, subject to Planning Commission final approval.
Option B:

Addition of one more story of ±30,000 SF of R&D space, resulting in the construction of a ±155,000 SF, a five-story, 95-foot tall building, and make the previously approved mechanical stackers an optional requirement based on tenant demand, resulting in further reduction in the number of proposed parking spaces from 210 to 179 spaces.

Option B would require an amendment to the General Development Plan (RZ2021- 0003), General Plan Amendment for the Research/Office Park Land Use Designation, and associated environmental review, all subject to final approval by the Council.

Option B would also require a Use Permit Modification to amend UP2021-0023, subject to Planning Commission final approval.

Chapter 17.72, Development Project Preliminary Review Procedures, of the Foster City Municipal Code (FCMC), establishes preliminary screening of development projects involving proposed general plan, general development plan, or zoning ordinance amendments (“prescreening”).

As noted above, the proposed Option B includes an amendment to the GDP and a General Plan Amendment. Therefore, the proposed project is being presented to the City Council in a study session to solicit initial comments/ feedback. No formal action will be taken at this meeting. No item in this current review procedure grants in any binding determination of the rights, interests, or entitlements of the City, project proponent, or any interested person with respect to this project upon which preliminary review is conducted.

It shall be noted that Option A is included in the staff report for informational purposes and is not subject to the provisions of Preliminary Review Procedures pursuant to Chapter 17.72.

BACKGROUND
On September 19, 2022, the City Council took the following actions for the subject site, including:

1. Certifying the Final Environmental Impact Report (EIR) including adoption of findings under the California Environmental Quality Act (CEQA) and Standard Conditions of Approval and Mitigation Monitoring and Reporting Program (SCAMMRP) for the proposed approximately 124,395 SF, four-story 81-foot tall Research and Development (R&D) Life Sciences Office use located at 388 Vintage Park – EA2021- 0001;

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2. Adopting an Ordinance amending the Foster City Zoning Map to modify the previously approved General Development Plan (GDP) for the ±132-acre lands known as Vintage Park to allow the proposed development of 388 Vintage Park Drive – RZ2021-0003; and

3. Approving an appeal to overturn the decision of the Planning Commission and approved a Specific Development Plan/Use Permit for the 124,395 square-foot R&D Life Science Office use at 388 Vintage Park Drive – UP2021-0023.

The original entitlements comprised the following:
Demolition of an approximately 10,120-square-foot vacant commercial building, formerly occupied by El Torito restaurant.
Construction of approximately 124,395 SF building, with approximately 95,930 square feet specific to R&D office space, a four-story building with three (3) stories of life sciences office use over one (1) level of parking.
Ground-level parking podium and surface parking totaling 210 vehicle parking spaces, including 75 stalls within mechanical stackers, 16 motorcycle stalls, and 20 bicycle stalls.
An outdoor roof terrace at the 4th level for employee amenity use. Ingress-egress via two (2) existing curb cuts, one (1) on Vintage Park Drive and one (1) on Chess Drive.

The Use Permit (UP2021-0023) was valid for two (2) years, expiring on September 19, 2024.

The applicant applied for a building permit on November 18, 2022, which is currently under review. The applicant received comments on its 6th building permit submittal in March 2025.

Additionally, in accordance with the Foster City Municipal Code section 17.06.180, the applicant also applied for an extension to the Use Permit. The Use Permit extension is valid until September 19, 2026.

The applicant has indicated that since the entitlement process began, they have continuously assessed tenant demand and market conditions and believe that additional flexibility is necessary to ensure the proposed project remains responsive and competitive in the life sciences leasing market (Attachment 1). Therefore, they are requesting amendments to the original entitlements that would allow them to construct either Option A or Option B, as mentioned above, and secure a tenant.

ANALYSIS

PROJECT SITE
The subject 2.2-acre site is located at the northwest intersection of Vintage Park Drive and Chess Drive at the municipal boundary between Foster City and San Mateo, which runs along the western edge of the subject site (see Figure 1). The subject site also lies within the Vintage Park Community Association (VPCA) district. The project site is bordered to the north by a commercial building, Vintage Park Drive to the east, a small park owned by VPCA, and Chess Drive to the south, and the Home Depot commercial building to the west. Further east of the

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project site are commercial and hotel uses, as well as the Foster City Boulevard on- and off- ramp for SR 92.

Figure 1. Location Map; Source: Nearmap.com
The General Plan land use designation for the subject site is Research/Office Park, and the Zoning is C-M/PD (Commercial Mix District/Planned Development Combining District). The subject site is part of the 57-acre portion of the overall 132-acre Vintage Park GDP. The GDP was last amended on October 3, 2022, via Ordinance 652 (Attachment 2).

APPLICATION TIMELINE
On May 23, 2025, the applicant submitted a Preliminary Review application (PR2025-0004) requesting an amendment to the existing entitlements to include two (2) options.

The proposal was scheduled for an Interdepartmental Evaluation Committee (IDEC) Meeting on June 25, 2025, to provide some preliminary feedback to the applicant from various departments. On July 2, 2025, IDEC comments were sent to the applicant. Given the preliminary nature of the proposal, the IDEC comment letter (Attachment 4) included unfulfilled submittal requirements, required supplemental studies and documents, and comments/project considerations from staff.

It shall be noted that Option A is included in the staff report for informational purposes and is not subject to the provisions of Preliminary Review Procedures pursuant to Chapter 17.72 as Option A is only a Use Permit modification and is within the purview of the Planning

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Commission. Option B will include components that would be subject to City Council review and approval and further analysis as discussed below.

NOTICING/PUBLIC OUTREACH
The public was advised of this meeting in the following ways:
Notice of the study session in the Foster City Islander – August 6, 2025 Foster City website: www.fostercity.org – July 31, 2025 Posting at all Public Posting Places – July 31, 2025
Noticing to Planning Listserv – August 6, 2025
Mailing to property owners who own property within a 1,000-foot radius – July 30, 2025 GENERAL PLAN – LAND USE
General Plan Land Use Designation: The Property is designated Research/Office Park in the General Plan Land Use and Circulation Element as described below:
“Areas with this designation contain office, research, and development, and manufacturing establishments whose operations are clean and quiet. Mixed-use projects which include some retail and residential uses in addition to office and research uses may, under certain conditions, be considered compatible with this designation. Such conditions include compatibility of uses and project design (land planning, architecture, etc.). Vintage Park, the Lincoln Centre area, the Mariners Golf site, and the Bayside Towers development are all designated for Research/Office Park use. The intensity of development varies, with FARs generally ranging from 0.30 along Foster City Boulevard, to 0.44 for Bayside Towers, to a campus-wide average of 0.79 for the Gilead Campus within Vintage Park. The intensity of development for the vacant Vintage Park sites is anticipated to have an FAR up to 1.0.” Staff comments: According to the General Plan, the subject site is designated for Research/Office Park uses, which is consistent with the proposed use for the subject site in both options A and B.
It shall be noted that the FAR up to 1.0 is applicable to vacant sites. The subject site at the time of adoption of the Land Use and Circulation Element was occupied by restaurant use, and thus, this constraint of 1.0 FAR does not apply. Option A would continue to be consistent with the General Plan’s Research/Office Park Land Use Category and, therefore, no changes in FAR.
Option B will add an additional 30,000 SF of R&D use, which will amount to 1.3 FAR on the site. Thus, this will require a General Plan amendment.

ZONING/GENERAL DEVELOPMENT PLAN (GDP)
The subject site is currently zoned C-M/PD. The C-M district is regulated by Chapter 17.28 of the Foster City Municipal Code, and uses permitted within the C-M district are only those specified within the use permit required in connection with such district. The PD combining

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district is intended to accommodate a range of development types while offering flexibility by allowing tailoring of City Standards to specific uses (FCMC Section 17.36.010).

The subject site is part of the 57-acre portion of the overall ±132-acre Vintage Park. The Vintage Park GDP was amended over the years to accommodate various land use changes in the Vintage Park area, with the last amendment on October 3, 2022, via Ordinance No. 652, as follows.
Exhibit A – GDP Narrative specific to the subject site includes the following:
c. Within the remaining 57-acre portion of Vintage Park (APNs: 094-904-040; 130; 094- 901-250; -260; -270; -280; -350; -360; 094-902-060; -070; -090; -120; -130; -140; 094- 903-040; 094-905-040; -050; -060; -070; -080; -090; 123-400-010; -020; -030; -040; - 050; -060; 070; -080; -090; -100; -110; -120; -130; -140; -150; -160; -170; -180; -190; and 200) as depicted in Exhibit B, uses shall be limited to allow development of up to ± 202,158 sq. ft. of office space; up to ± 236,763 sq. ft. of research and development space; up to two (2) hotels with a total of 475 rooms of up to ± 353,246 sq. ft.; up to ± 10,803 sq. ft. of restaurant/retail space; and a one-acre lake/open space area, with internal site circulation to be provided in accordance with the plans on file in the Community Development Department.

Staff comments: Option B will add an additional ±30,000 SF of R&D use, which will require approval of the GDP amendment.

FOSTER CITY MUNICIPAL CODE
 Chapter 17.72, Development Project Preliminary Review Procedures Chapter 17.72 establishes preliminary screening of development projects involving proposed general plan, general development plan, or zoning ordinance amendments (“prescreening”). The proposed project includes an amendment to the GDP (zoning ordinance amendment) for Option B.
Use Permit
oFCMC Section 17.36.040 Conditional Uses states that:

A use permit shall be required for any and all uses in a PD district. The planning commission shall not grant a use permit for any use or uses in a PD district unless it finds:

A. Such use or uses conforms to the applicable provisions of the adopted general plan of the city;
B. Such use or uses are shown on the approved general development plan for the particular PD district;
C. That a specific development plan has been submitted which meets all of the requirements as outlined in Section 17.36.050.
oFCMC section 17.06.070 Use Permit- Grant or denial includes that:

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“..planning commission shall determine whether or not the establishment, maintenance or cooperation of the use applied for will, under the circumstances of the particular case, be detrimental to the health, safety, morals, comfort and general welfare of the persons residing or working in the neighborhood of such proposed use, or whether it will be injurious or detrimental to property and improvements in the neighborhood or the general welfare of the city. If the planning commission finds that the aforementioned conditions will not result from the particular use applied for, it may grant the use permit. Parking
Pursuant to FCMC section 17.36.060, the Planning Commission may grant deviation from the required parking ratio, based upon a parking analysis (see FCMC for requirements of the analysis), a parking demand study and that any such request for reduction of off-street parking capacity may be satisfied by providing a transportation systems management plan (TSM)/travel demand management (TDM) program outlined in section 17.62.060.D.3.

Staff conducted a preliminary review of both options in the proposal and have determined process and areas where additional analysis may be required should the project proceed with a formal application. Under both options, the parking reduction requested is subject to a Use Permit modification which is subject to Planning Commission review and approval pursuant to FCMC Section 17.06.070. Specifically, Option A is not subject to the provisions of Preliminary Review Procedures pursuant to Chapter 17.72 and is within the purview of the Planning Commission for the parking reduction proposal. Therefore, the analysis below focuses on Option B.

Option B
The applicant is also proposing, as an alternative to Option A, an additional floor of approximately ±30,000 square feet of R&D use, for a total of ±155,000 SF building, and including the mechanical stackers as an optional additional parking based on tenant demand. This would further reduce the parking ratio from the previously approved project while adding more square footage (see Attachment 3).

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Figure 2: Option B Illustrative Site Plan with an additional 30,000 R&D use (Attachment 3) Figure 3: Option B Illustrative Rendering View
Option B would require the following entitlements from City Council:
General Plan Text Amendment
Amendment to the Research/Office Park Land Use Category to amend the maximum allowable FAR for the site.
General Development Plan/Rezoning
Amendment to the Vintage Park GDP to allow for additional ±30,000 SF of R&D.

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Environmental Assessment
The original project was evaluated in an EIR that was certified on September 19, 2022.

Based on the preliminary review of the current proposal, staff would need to determine if the EIR can be relied upon through a supplemental EIR or Addendum or if a new environmental analysis needs to be prepared.

Option B would also require the following entitlements from Planning Commission:
Specific Development Plan/Use Permit
Use Permit modification for additional R&D use and reduced parking ratio or optional mechanical stackers for additional parking only upon tenant demand to be reviewed concurrently with or following the GDP/Rezoning application.

POLICY CONSIDERATIONS (APPLICABLE TO OPTION B)
Based on the goals and vision of the General Plan, the project description and other documents submitted to date, staff identified the following General Plan policies and other topics which need to be considered during the review and analysis of the project.

1. Amendment to the General Plan Land Use and Circulation Element As noted above that the subject site is designated Research/Office Park in the General Plan Land Use and Circulation Element and it includes that:

The intensity of development varies, with FARs generally ranging from .30 along Foster City Boulevard, to .44 for Bayside Towers to a campus-wide average of .79 for the Gilead Campus within Vintage Park. The intensity of development for the vacant Vintage Park sites is anticipated to have an FAR up to 1.0.

For Option B, the applicant is proposing to add an additional floor of approximately ±30,000 square feet of R&D use. If the subject site is considered as a vacant site, it is limited to FAR 1.0. With the additional 30,000 SF added to the proposed building, the proposed FAR will be 1.3.

Staff comments: The proposed increase in FAR will trigger an amendment to the General Plan Land Use and Circulation Element.

2. Periodic Monitoring of Land Uses Throughout the City General Plan Policy LUC-C includes:
“Periodically monitor land uses throughout the City to determine when changes in land use may be appropriate, actual land use practices, economic practicality of maintaining current land uses and level of property maintenance. Specific future actions might include:
a. Revitalization of older neighborhood retail centers. b. Changes in land use designations and zoning where necessary to respond to changes in economic conditions and/or City needs.

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c. Meeting with property owners to discuss possible redevelopment opportunities and constraints, especially in the Chess Drive/Hatch Drive area and along the northeast side of Foster City Boulevard.

The applicant is proposing amendments to original entitlements noting that additional flexibility is required to make the Project as responsive and competitive as possible in the life science leasing market (Attachment 1).

Staff Comments: The proposed amendments reflect an adaptive approach to entitlement to allow the proposed project to better respond to current leasing trends in the life science sector, securing a potential tenant and thereby, supporting the need for change in land use as appropriate.

3. Jobs/Housing Balance
General Plan Policy LUC-C-2 includes:

The City will continue to strive to maintain a balance between the number of jobs in the City and the number of housing units available to house workers. To achieve and maintain such a balance, the City will encourage and support, through other policies and programs of this Element and the Housing Element, mixed-use projects which provide both housing and employment opportunities, and whenever possible, the development of affordable housing.

Staff comments: The EIR for the original entitlements noted that the proposed project would accommodate approximately 213 employees (450 SF/employee). An addition of ±30,000 SF of R&D use in Option B will add approximately 66 more jobs.

4. Assure Safe Commercial and Industrial Uses
General Plan Policy LUC-F includes that:

Assure Safe Commercial and Industrial Uses. Ensure that commercial and industrial uses are safe and strictly control any industrial by-products, odors, or emissions which may adversely affect the health or safety of Foster City residents or workers and the overall environment in Foster City, as provided in Chapter 17.68, General Performance Standards of the Foster City Municipal Code.”
Staff comments: The applicant will be required to meet the City’s standards related to:
transportation, storage, and disposal of all inflammable and hazardous materials; noise; vibration; air pollution; and other performance standards during the construction of the project and throughout the operation of the proposed building, including additional R&D use of ±30,000 SF.

5. On-Site Vehicular Circulation
General Plan Policy LUC-E-5 includes:

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New commercial and industrial developments shall be designed so that, wherever necessary and possible, entrance to the projects can be gained by way of left- or right- turn only lanes. Only the minimum number of entrance or exit points shall be allowed as are needed to ensure safe and efficient internal traffic flow and to reduce through traffic delays on public roads serving the project.

Vehicular access to the site will be via two (2) existing curb cuts, on Chess Drive and Vintage Park Drive.

Staff comments: Staff will evaluate ingress/egress, vehicular circulation, and traffic safety, as well as the impact on City Streets, intersections, and the immediate neighborhood, with the additional ±30,000 SF of R&D use. In the IDEC letter dated June 25, 2025, the Public Works Department has noted that a revised traffic study will be required.

Additionally, staff have also requested a narrative on circulation for Option B.

6. On-Site Parking
Ensure that adequate off-street parking is incorporated into new and modified projects and designed for safe and effective circulation.

General Plan Policy LUC-G-1, includes:

The City shall continue to incorporate parking and internal circulation design into its overall review of project design. The review shall include compliance with City off-street parking design standards and ratios. FCMC Section 17.62.600 Off-street parking requirements, list the amount of parking required for R&D at one parking stall for each 300 SF of gross floor area.

The applicant proposes the following parking for the proposed project, as included in Table 2 below.

Table 1. Option B - Parking Reduction Breakdown
Option B
Required parking per
FCMC 17.62.060.B.5.c
Proposed parking Proposed % reduction
416 179 56.97%
408* (with credits) 179 56.13%
408* (with credits) 179 + 31 optional stackers = 210 48.53% Staff comments: Pursuant to FCMC Sections 17.36.060 and 17.62.060.D.3, staff have requested a parking study and a TDM plan in the IDEC letter. Staff will present the findings and recommendations to the Planning Commission for consideration, prior to making a final decision on Option B. It should be noted that a Use Permit, even if approved, under Planning Commission shall only be effectuated upon an approval of the associated GDP and General Plan Amendment.

7. Estero Municipal Improvement District (EMID) Services - Water and Sewer

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The following factors need to be considered further in evaluating the feasibility of Option B:
a. Potable Water: The availability of adequate potable water to serve the proposed project without causing a diminution of water for existing residents and businesses needs to be evaluated. An updated Water Supply Assessment study will need to be prepared to determine if there is sufficient infrastructure capacity to serve the project site.
b. Sewer Capacity: The District’s existing sewer collection system capacity and its ability to meet additional sewage flow impacts without causing a diminution of service for existing residents and businesses need to be evaluated.

Staff comments: PW staff in the IDEC letter dated June 25, 2025, added a comment, “Revised water and wastewater capacity studies will be required.”

8. Estero Municipal Improvement District (EMID) Services - Water Neutrality Ordinance On May 1, 2023, the EMID Board of Directors adopted a Water Neutrality Ordinance to implement water reduction regulations for applicable future and new developments to ensure that new development(s) do not adversely affect the City's water supply. The Ordinance requires new development(s), redevelopment, or changes in use within the EMID service area that will require a new water service or will increase water demand above the existing water demand level to offset the projected water demand with water efficiency/conservation/retrofit measures to create a neutral impact on the overall water use demand.

Staff comments: At the time of the approval of original entitlements, the Water Neutrality Ordinance was not adopted. However, Option B will be subject to EMID Code 8.90 Water Neutrality Growth Ordinance. The applicant is required to complete the Water Neutrality Calculator to determine the initial new water demand/offset requirement and comply with the requirements.

9. Updated Environmental Review
The original entitlement was evaluated in an EIR that was certified in (SCH No. 2021070398). The EIR analyzed the demolition of a single-story 10,120-square-foot restaurant building and the construction of an approximately 95,931 square feet of “B occupancy” R&D office building, including a ground-level parking garage with approximately 210 vehicle parking spaces.

Staff comments: Based on the preliminary review of Option B, staff has determined that an analysis must be done to determine if the EIR can be relied upon through a supplemental EIR or Addendum, or if a new environmental analysis needs to be prepared.

Staff will ask for expert verifications that previously analyzed and disclosed impacts in the EIR to areas such as traffic, air quality, and noise.

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10. Fiscal Impact
Should the project continue forward towards Council approval, the development impact fees will be applicable to Option B. The project will generate revenue through Impact Fees (based on the current Master Fee Schedule). The approximate estimate is listed below in Table 3:

Table 2. Generated Impact Fees (Approximately)
Fee Type Original Entitlements (~95,000
square feet total of Industrial
Use)
Option B (30,000 square feet
addition for ~125,000 square
feet total of Industrial Use)
Commercial Linkage Fee $2.9M $923,400
Parks Facilities Impact Fee $342,000 $108,000
Public Safety Impact Fee $36,100 $11,400
Transportation Impact Fee $115,900 $36,600

NEXT STEPS
The next step would be for the applicant to provide the technical studies as noted above including parking study, revised water and wastewater capacity studies, water neutrality calculator, etc. for staff’s review. Staff will then schedule a Planning Commission Study Session.

CEQA
The request to obtain early preliminary comments from the public and city decision makers is exempt per CEQA Guideline Section 15061(b)(3), Common Sense Exemption. See #8 under Policy Considerations (Analysis) above for discussion should a formal project application is submitted.

FISCAL IMPACT
See #9 under Policy Considerations (Analysis) above.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Smart Planning, Development, and the Local Economy
ATTACHMENTS:

Attachment 1 – Request from the applicant
Attachment 2 – City Council Ordinance No. 652
Attachment 3 – Plans For Options A and Option B
Attachment 4 – IDEC letter

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388 VINTAGE PARK DRIVE | FOSTER CITY, CA

May 23, 2025
Foster City Planning Division
610 Foster City Blvd.

Foster City, CA 94404

RE: Request for Re-Entitlement of 388 Vintage Park Drive to Allow Optional Additional Floor and Revised Parking Configuration

Dear Honorable City Council, Planning Commission, and City Staff of Foster City,

On behalf of SteelWave and Helios Real Estate Partners (the “Applicant”), we respectfully submit this letter requesting an amendment to the existing entitlements for 388 Vintage Park Drive (the “Project”).

We are seeking approval to modify the previously entitled project to include an optional additional occupied floor—adding approximately 30,000 square feet of research and development (R&D) space— and to revise the parking configuration by removing the previously contemplated mechanical stackers.

Background and Purpose
The Project, approved in 2022, entitles a ±95,000 square foot, Class-A life science building designed to replace a long-vacant and underutilized restaurant site. Since entitlement, we have continued to evaluate tenant demand and market conditions, and we believe that additional flexibility is required to make the Project as responsive and competitive as possible in the life science leasing market. To this end, we are proposing a re-entitlement that would provide the flexibility to construct either:

Option A: The currently entitled ±95,000 SF building with optional mechanical stackers based on tenant demand; or

Option B: A ±125,000 SF building (adding one additional floor) with optional mechanical stackers based on tenant demand

This approach ensures the final design can best match future tenant needs without requiring further discretionary action or delay.

Parking and Transportation Demand Management (TDM)
The proposed additional floor would modestly increase occupancy and theoretical parking demand.

However, a reduction in the parking ratio better aligns with market demand and modern transportation behavior. Therefore, this supports removing mechanical parking stackers and the reduction of the parking ratio.

The previously certified Environmental Impact Report (EIR), including the transportation analysis by Fehr & Peers, concluded that the Project would result in less-than-significant transportation impacts with implementation of the Transportation Demand Management (TDM) plan. The TDM plan—submitted and approved with the original application—identified specific measures (such as carpooling incentives, shuttle programs, and bicycle facilities) expected to reduce peak hour single-occupant vehicle trips by over 35%, exceeding regional thresholds.

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388 VINTAGE PARK DRIVE | FOSTER CITY, CA
We propose to carry forward and expand this TDM program as part of the re-entitled project. TDM compliance will continue to be monitored, as recommended in the EIR, ensuring that any increase in occupancy does not result in a material impact to local traffic conditions.

Water Demand Considerations
The Project site previously hosted a full-service restaurant, which according to utility data, consumed approximately 114,000 gallons per month. In contrast, the EIR's water demand analysis—based on peer facilities and actual usage—estimated the approved life science facility would consume less water than the restaurant it replaced.

While the proposed additional floor increases gross square footage, the building will retain its highly efficient water design, including low-flow fixtures and drought-tolerant landscaping. Our preliminary analysis, shows that even the larger building is expected to consume comparable water to the data studied within the EIR.

Environmental Review Considerations
The certified EIR concluded that all environmental impacts were less than significant or could be mitigated to that level. Transportation and noise were the only areas identified with potentially significant impacts, and both were successfully mitigated through standard measures.

Adding an optional floor does not materially alter the project footprint, nor does it meaningfully increase daily trips, noise, or utility load beyond the assumptions already studied. The TDM plan and water-efficiency strategy provide effective mitigation, and any updated analysis would likely affirm that the modified project remains within the scope of the certified EIR.

Requested Modifications
We respectfully request the City approve a revised General Development Plan and Use Permit that would:

- Allow for the construction of an optional additional occupied floor (±30,000 SF increase); - Eliminate mechanical parking stackers and reduce the parking ratio accordingly; - Maintain the approved site layout and architectural approach; - Rely on the existing certified EIR, supported by updated technical memos if required.

Conclusion
This re-entitlement proposal preserves the integrity and community benefits of the approved Project while introducing valuable flexibility to meet current market conditions. It allows the City and Applicant to move forward with a shovel-ready project that maximizes land use efficiency, promotes sustainability, and delivers economic benefit—without triggering significant new environmental impacts.

By virtue of being able to provide a broader range of building sizes, the Project better aligns with the needs of life science companies in the market today and thus increases the timetable of leasing and constructing the Project.

We appreciate the continued partnership with Foster City and look forward to working with City Staff and Council to advance this request. Please let us know if additional documentation or technical analysis is needed to complete the review process.

7.2 Attachment 1 - Request from Applicant

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388 VINTAGE PARK DRIVE | FOSTER CITY, CA
Sincerely,

Peter Banzhaf
Helios Real Estate Partners

Cc:

Ben Yu & Steve Dunn, SteelWave
Brian Cason, Helios Real Estate Partners

7.2 Attachment 1 - Request from Applicant

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ORDINANCE NO. 652

AN ORDINANCE OF THE CITY OF FOSTER CITY OF AN AMENDMENT TO THE

FOSTER CITY ZONING MAP TO MODIFY THE PREVIOUSLY APPROVED GENERAL DEVELOPMENT PLAN FOR THE 57 -ACRE PORTION OF THE + 132-ACRES LAND KNOWN AS VINTAGE PARK TO REPLACE THE APPROXIMATELY 11,000 SQUARE - FOOT RESTAURANT USE WITH AN APPROXIMATELY 124,395 SQUARE FEET OF

RESEARCH AND DEVELOPMENT (R&D) OFFICE USE , ASSOCIATE PARKING AND SITE IMPROVEMENTS LOCATED AT 388 VINTAGE PARK DRIVE – W-SW 388 OWNER IX L.P. C/O STEELWAVE CDS, LLC – APN 094-901-270 – NEIGHBORHOOD VINTAGE PARK (VP) – RZ2021-0003

CITY OF FOSTER CITY

THE CITY COUNCIL OF THE CITY OF FOSTER CITY DOES FIND AND ORDAIN as follows:

Section 1. The City Council has reviewed the evidence and recommendations of the Planning Commission and based on facts and analysis in the Staff Reports, written and oral testimony, and exhibits presented, finds:

A. The proposed Rezoning/General Development Plan Amendment would not be detrimental to the general health, welfare and safety of the City of Foster City and will be in furtherance of and in accordance with the General Plan of the City of Foster City because the proposal will:

a. be consistent with the Research/Office Park General Plan Land Use designation of the subject site;
b. redevelop an underutilized site and provide for economic development consistent with Land Use Goals LUC-I and LUC-K, and Policy LUC-D; c. promote sustainability through redevelopment of a vacant, urban site, construction of an energy efficiency building consistent with Policies LUC - H-1 and LUC-H-5;
d. incorporate high-quality architectural design and materials, providing a fresh statement for the neighborhood in a contempora ry style and is in keeping with recently approved Gilead lab office buildings in the Vintage Park neighborhood consistent with Land Use Goal LUC-B; and
e. provide for adequate on-site parking for safe and effective circulation, consistent with Land Use Goal LUC-G and Policy LUC-G-1.

B. The total square footage of Research and Development in the Vintage Park General Development Plan area will increase by approximately 95,931 gross square feet which will not be detrimental to present and planned surrounding uses because, although it would intensify the land use on the existing site, the redeveloped use would be compatible with surrounding land uses; and

DocuSign Envelope ID: CE294AA6-FB33-4941-B159-3BCA24EC065E

7.2 Attachment 2 - City Council Ordinance No. 652

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City Ordinance No. 652
C. Existing and proposed utilit y services and facilities and other public improvements such as fire and police protection; school services; open space and recreation; water supply; wastewater treatment; solid waste and electricity, gas and telecommunications are adequate for the proposed R&D building as analyzed in the Initial Study and Draft EIR.

a. Fire Service. SMC Fire that currently serve the project area have sufficient staffing and capacity to continue serving the site without reducing average response times to the site or vicinit y. The proposed project would also be required to meet all applicable fire code regulations.
b. Police Service. The existing number of sworn officers can serve the proposed project.
c. The anticipated increased demand school, open space or recreation facilities are minimal and would not require the expansion of existing facilities. d. Anticipated water requirements or wastewater discharges are expected to be less than the previous restaurant use and will not require the expansion of the existing systems.
e. The amount of solid waste generated will not substantially shorten the life of the landfill; and
f. Other utilities serving the project are expected to be adequate.

D. While project will provide 210 parking spaces where 309 are required under the Foster City Municipal co de, a Parking Need Study concludes that overall parking demand without any TDM would range from 168 spaces to 207 spaces, and with 15% non-auto use/TDM would range from 143 to 176 spaces. The project TDM Plan concluded that implementation of plan would result in a 44% reduction of vehicle trip, exceeding the 35% threshold set by C/CAG TDM Policy Update. The proposed parking would be adequate to serve the proposed project . Off-street parking requirements in a PD district, allows for deviation from the total number of required to allow for greater flexibility in required parking capacity tailored to individual projects and trends in mobility options; and

E. The Specific Development Plan/Use Permit(s) for the proposed use will be consistent with the Vintage Par k Design Guidelines, the Vintage Park Signage Guidelines and the intent and purpose of Chapter 17.58 of the Foster City Municipal Code in order to ensure that the site and building developed will be well designed and attractive, will function in a safe manner, and will relate well to surrounding sites and buildings in the Vintage Park development; and

F. The proposed project will not have a detrimental and immitigable financial impact on the City; and

G. The proposed Rezoning will not have any significant adverse environmental impacts and is the subject of an Environmental Impact Report (SCH #2021070398) . The Planning Commission reviewed and considered the Final EIR (consisting of the Draft EIR and the Final Responses to Comments Document) and other written correspondence, verbal testimony, staff reports, and background reports on July 7, 2022 and recommended City Council certification of the Final EIR and adoption of the DocuSign Envelope ID: CE294AA6-FB33-4941-B159-3BCA24EC065E

7.2 Attachment 2 - City Council Ordinance No. 652

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City Ordinance No. 652
Standard Conditions of Approval and Mitigation Monitoring and Reporting Program (SCAMMRP) by the City Council by adoption of Resolution P -11-22. The Final EIR was certified, and the CEQA findings and SCAMMRP were approved, by the City Council on September 19, 2022 (EA2021- 0001).

Section 2. The City of Foster City Zoning Map is hereby amended to modify the previously approved General Development Plan on the 57-acre portion of the + 132-acres land known as Vintage Park to replace the approximately 11,000 square -foot restaurant use to a C -M/PD Commercial Mix/Planned Development Combining District with an amended General Development plan to allow an approximately 124,395 -square-foot, four-story (81-foot-tall) Research and Development (R&D) building including 210 parking spaces located at 388 Vintage Park Drive (APN 094-901-270) as shown on Exhibits A and B of this Resolution, attached hereto and incorporated herein.

Section 3. Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional.

Section 4. Taking Effect. This Ordinance shall take effect and be in force thirty (30) days from and after its adoption.

Section 5. Posting. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall have it posted in three (3) public places designated by the City Council/This Ordinance was introduced and read on the 19th day of September, 2022, and passed and adopted on the 3rd day of October, 2022, by the following vote:

AYES: Councilmembers Froomin, Gehani, Hindi, Sullivan, and Mayor Awasthi

NOES: None

ABSENT: None

ABSTAIN: None

______________________

RICHA AWASTHI, MAYOR

ATTEST:

______________________________________________

PRISCILLA SCHAUS, CITY CLERK
BY: YELENA CAPPELLO, ACTING CITY CLERK

DocuSign Envelope ID: CE294AA6-FB33-4941-B159-3BCA24EC065E

7.2 Attachment 2 - City Council Ordinance No. 652

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City Ordinance No. 652

EXHIBIT A

AMENDED GENERAL DEVELOPMENT PLAN FOR VINTAGE PARK

The CM/PD (Commercial Mix/Planned Development Combining) District zoning of the + 132-acre site in Vintage Park (APNs: 094 -122-050; -060; -070; -080; -110; -120; -130; -140; -150; 094-901- 290; -300; -310; -340; -370; -380; -390; -400; -410; 094-904-040; 130; 094-901-250; -260; -270; - 280; -350; -360; 094-902-060; -070; -090; -120; -130; -140; 094-903-040; 094-904-290; -300; -310; - 320; -330; -340;094-905-040; -050; -060; -070; -080; -090; 123-400-010; -020; -030; -040; -050; - 060; -070; -080; -090; -100; -110; -120; -130; -140; -150; -160; -170; -180; -190; and 200) is herewith limited and specified as follows:

a. Within the ± 72.59-acre portion of Vintage Park (APNs: 094-122-050; -060; -070; -080; -110; -120; -130; -150; 094-901-290; -300; -310; -340; -370; -380; -390; -400; -410; 094- 904-290; -300; -310; -320; -330; and 340;) to allow development of up to 2,500,600 square feet of corporate biopharmaceutical campus consisting of up to 1,274,000 square feet of maximum office space; 1,203,000 square feet of biopharmaceutical laboratory space; 23,600 square feet of materials storage/warehouse spaces; and ancillary facilities (parking spaces (at-grade and in parking structures), cafeteria, pilot plant, meeting spaces, manufacturing and fitness facilities) with the option to separate vehicular and pedestrian circulat ion by closing off Lakeside Drive to through -traffic in accordance with the plans on file in the Community Development Department.

b. Within the ± 4-acre portion of Vintage Park (APN: 094-122-140 — 303 Velocity Way), uses shall be limited to development of up to 295,000 square feet of office, research and development, light assembly uses and ancillary facilities (including childcare, cafeteria, and exercise facilities), subject to the prior approval of the City. Parking for the building shall be provided on adjacent properties (APN5: 094-901-290, -300; -310; -340; -370; -380; -390; - 400; -410; 094-904-290; -300; - 310; -320; -330; -340; 094-120-050; -060; -070; -080; -110; -120; -130; and 150) within 300 feet of the building entrance at a ratio of 4/1,000 with a 15% reduction (total of 853 spaces).

c. Within the remaining 57-acre portion of Vintage Park (APNs: 094 -904-040; 130; 094- 901- 250; -260; -270; -280; -350; -360; 094-902-060; -070; -090; -120; -130; -140; 094- 903-040; 094-905-040; -050; -060; -070; -080; -090; 123-400-010; -020; -030; -040; - 050; -060; 070; -080; -090; -100; -110; -120; -130; -140; -150; -160; -170; -180; -190; and 200) as depicted in Exhibit B, uses shall be limited to allow development of up to ± 202,158 sq. ft. of office space; up to ± 236,763 sq. ft. of research and development space; up to two (2) hotels with a total of 475 rooms of up to ± 353,246 sq. ft.; up to ± 10,803 sq. ft. of restaurant/retail space; and a one -acre lake/open space area, with internal site circulation to be p rovided in accordance with the plans on file in the Community Development Department.

DocuSign Envelope ID: CE294AA6-FB33-4941-B159-3BCA24EC065E

7.2 Attachment 2 - City Council Ordinance No. 652

184

City Ordinance No. 652

EXHIBIT B

GRAPHIC FOR VINTAGE PARK GENERAL DEVELOPMENT PLAN AREA

DocuSign Envelope ID: CE294AA6-FB33-4941-B159-3BCA24EC065E

7.2 Attachment 2 - City Council Ordinance No. 652

185

388 VINT AGE PARK

FOSTER CITY, CA

PLANNING APPLICATION FOR REZONING (AMENDMENT TO GENERAL DEVELOPMENT PLAN),

USE PERMIT, AND USE PERMIT MODIFICATION

05.23.2025
5 STEELWAVE

OPTION A
@ 2025

7.2 Attachment 3 - Plans for Option A and Option B

186

VICINITY MAPS PROJECT DATA SHEET INDEX
CLIENT
HEuOS REAL ESTATE PARTNERS

STEELWAVE

ARCHITECT
DES ARCHITECTS + ENGINEERS
399 BRADFORD SmEET
REDWOOD CITY, CAuFORNIA 94063
PHONE: (650) 364-6453
WEBSITE: WWW.DES-AE.COM
CONTACT: DONA SHAH / KEVN NORMAN
2025
4",' STEELWAVE
A. ZONING DESIGNAnON
B. PARCEL NO.

C. SITE AREA
D. PROPOSED USE
E. PROPOSED FAR
F. BUILDING AREA
G. LOT C(WERAGE
H. OPEN SPACE

BUILDING HEIGHT
COMMERCIAL MIX DISmlCT/ PLANNED

DEVELOPMENT COMBINING DISTRICT (C-M/PD)
APN N0. 094-901-270
95,!131 SF (2.202 AC)

RESEARCH AND DEVELOPMENT LABORATORIES/OFFICE

1.0 95,C131 SF (3 STORIES OVER 1 PARKING LEVEL)
32,EIOO SF (34%)
22,000 SF (23%)
68'-0' TO TOP OF PARAPET
81'-0" TO TOP OF PENTHOUSE
J. PARKING REQUIRED
BUILDING AREA 95,931 SF
PARKING REQUIRED 1/300 = 320 STALLS (BASED ON BUILDING AREA AT 128,671 SF) (BY ZONING CODE 17.62.060B5C FOR RESEARCH AND DEVELOPMENT PROJECTS) K. PARKING PROVI[)ED

AUTOMOBILE PARKING PROPOSED
(SURFACE PARKING)
179 STALLS
ADDITIONAL CREDITS UP TO 5% El STALLS CREDIT
(FOR MOTORCYCLE AND BICYCLE PARKING)
TOTAL PARKING PROPOSED 179 + El = 187 SPACES (t.g/toool L. PARKING STALL TYPES
UNIWRSAL STAtJS

COMPACT STALLS

ACCESSIBLE PARKING

EV READY PARKING
105 STALLS (8'-6' X 18'-0")
48 STALLS (8'-0' X 16'-0") (MAX. 30% OF TOTAL PARKING) 8 STALLS (9'-0" X 18'-0')
18 STALLS (10% OF TOTAL PARKING) (INCLUDING 2 ADA STALLS) TOTAL AUTOMOBILE PARKING 179 STALLS
M. BICYCLE PARKING 20 BIKES (2 PARKING STALL CREDIT)
N. MOTORCYCLE PARKING 12 STALLS (4'-0' X 8'-0") (6 PARKING STALL CREDIT)

ARCHITECTUR AL

COVER SHEET (OPTION A&B)
PROJECT DATA, ucixm' MAPS, AND SHEET INDEX (OPTION A&B)

EXISTING SITE PLAN
PREuMIN ARY SITE PLAN
44-44.1 BUILDING FLOOR PLANS (OPTION A&B)
A5-A5.1 BUIIJ)ING ELEVATIONS (OPTION A&B)
46 BUILDING SECTIONS (OPTION A&B)
47 TYPICAL WALL SECTIONS (OPTION A&B)
A8-48.1 SERVICE YARD PLANS AND ELEVATIONS

EXISTING SITE PLAN - TOPOGRAPHIC SURVEY

LANDSCAPE
LOi
LO2
LO3
LO4

PRELIMINARY EMERGENCY VEHICLE TURNING PATH
PRELIMINARY DELIVERY mUCK TLIRNING PATH
PRELIMINARY mASH TRUCK TURNING PATH

PRELIMIN ARY GRADING AND DRAIN AGE PLAN

PRELIMINARY UTILITY PLAN

PRELIMINARY STORMWATER MANAGEMENT PLAN

PRELIMINARY EASEMENT PLAN
EXISnNG mEE PLAN

PRELIMINARY LANDSCAPE PLAN

PRELIMIN ARY PLANTING PLAN

PRELIMINARY PLANT CATALOG

LIGHTING
LTI
LT2

GRAPHICS

SITE LIGHTING PLAN

PHOTOMETRIC PLAN
ILLUSmAnVE SITE PLAN

VIEW FROM VINTAGE PARK DRIVE
VIEW OF ENTRY AN[) LOBBY PLAZA
VIEW FROM CORNER OF CHESS DRIW AN[) VINTAGE PARK DRIVE
Project Data, Vicinity Maps & Sheet Index

OPTION A
388 VINTAGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMl'n AL #2 02.18.2022
PLANNING SUBMITT AL #3 05.23.2025
Project Number: 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

187

-0[)"1=-61-a'-.0!2-W I
!lj
" I 0
r ';'- C:i
j ,.( . j@
I I " "' I. l :

I
I l-
i\ X - -- 'i ' \

1. 1,
Ill,l-t irx
o
O' TO' 20' 40'
2025
+STEELWAVE
388 VINT AGE DRIVE
Existing Site Plan PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.i6.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITT AL #3 05.23.2025
PtojectNumber 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

188

"T ENTRY
- PLAZA

V I N T A G E P A R K D R IV E
S
matiiii 'r
070'-8a i

IINEOFBUIIDINGABOVE S
o
u j
O' 10' 20' 40'
2025
388 VINT AGE DRIVE
Preliminary Site Plan PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITTAL #3 05.23.2025
Project Number: 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

189

It!.

ICX>
Ih
IU))

SECUREBIKE
FIRST LEVEL DESIGNED TO MEET NATURAL ENCLOSURE, [1

VENTIALTED GARAGE CRITERIA

PANEL INSERT
(a 5t €
II i, I I , IJI I I ffi...,
{> First Floor Plan
l/ 6 = -O
2025
4'STEELWAVE First and Second Floor Plans

TENANT SPACE
388 VINTAGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMl'n AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITTAL #3 05.23.2025
O' 8' 16' 3j
PtojeclNumber: 10244.GO3

7.2 Attachment 3 - Plans for Option A and Option B

190

%TAIR#l

TENANT SPACE
7,'1
...g.
81'x8TAlR#1
(B:o6u,rtlhF:oloor Plan
@ 2025
Third and Fourth Floor Plan

OPTION A

TENANT SPACE
388 VINTAGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL#1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITTAL #3 05.23.2025
PtoleclNumber: 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

191

EQUIPMENT

SOLAR PANELS-GN PENTHOUSE
0 0UTDOOR BALCONY saoh

LINE OF TRELLIS
BELOW
@ 2025
Roof Plan
O' 8a t6' 32'
388 VINT AGE DRIVE
PUINNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITTAL#3 05.23.2025
Ptojeci Number: 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

192

PERFORATED

METAL PANEI

WALL LEVEL DESIGNED TO

MEET NATURAL VENTIALTED

GARAGE CRITERIA

METALPANEL CLEARGLASS
CANOPY WIALUM.MULLIONSYSTEM

BLUE TINT GLASS
WfALUM. MULLION SYSTEM
81'-0'
LEVEL
(,EI/a,6s.tlE2e0yation (Facade along Vintage park Drive) Wl ALUM. MULLION SYSTEM CANOPY MEET NATURAL VENTIALTED

GARAGE CRITERIA

METALPANEL
C,. N1/ol6!Eolevation
@ 2025
4'STEELWAVE Building Elevations

OPTION A
Key Plan
388 VINT AGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL#2 02.18.2022
PLANNING SUBMln AL #3 05.23.2025
A5
PmleciNumber 10244.GO3

7.2 Attachment 3 - Plans for Option A and Option B

193

CLAD COluMNS PANELS LEVEL DESIGNED TO
MEET N ATuRAL VENTIALTED

G ARAGE CRITERIA
PENThlOuSE.
-'Oa
T.0,'PARWET
68'-0'
ROOF
84'-Oa

FOURTH FLOOR
48'.0a

PARKING
PANEt
(,j5;144,7vation

1.OW-E B1.UE TINT G1.AS8 -i
WIALuM:MUILION 8YSTEM

PANEL MET AL PANELS

AT BASE

PERFORATEO

METAL PANEL

PARKING LEVEL
r> South Elevation
6 = -O
@ 2025
4'STEELWAVE Building Elevations

OPTION A
Key Plan
388 VINTAGE DRIVE
PLANNING SUBMITTAL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITT AL #3 05.23.2025
A5.1
PtojeclNumber: 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

194

ziul
LEVEL 4: LAB/OFFICE
35' LANDSCAPE

EASEMENT
LEVEL 3: LAB/OFFICE
LEVEL 2: LAB/OFFICE
SURFACE LEVEL: PARKING Key Plan

W DRIVEWAY VPCA EXISTING IMPROVEMENTS

TO REMAIN
Oa !l 16a 3j
@ 2025
Building Sections

OPTION A
388 VINTAGE DRIVE
PLANNING SUBMITTAL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBM1TTAL#3 05.23.2025
PiojeclNumber: 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

195

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a"'FFln';'l- ' 9 - .,,_Th "Tu"LvENT"'DG""GE
a aXW-iiatd';-r-'PARK'NGATGRouNDL&E' auaaaaa
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A
,,B
B
c
Key Plan C
O' 4' 8a Tea
u L______....I
*a I m,, +STEElWAVE TY';' P, 'CalWallSe'Ons :Nr8oN8xlNxVGixsNeUTsBAuMsGlnvEiAnLDq#Ri1oOI"7:Eile6::_2oO;_2il A7 OPTIONA PLANNINGSUBMITTAL#202.18.2022 ,,,i,,%,m,,,,,,,,,,,62025 PI a y ii ur iy ni iii y ii' a I IIQ I'll- hii hi'ine "--- rLAININllNt):)u5MlllALff.5UDj.).}Uj.)1

7.2 Attachment 3 - Plans for Option A and Option B

196

ATE ROOIII
STAIR#;I
ELECTRI(4L
ROOM

TRANSFORMER

PERFORATED METAL PANEL CONCRETE WALL

TRANSFORMER
GElSlEEATQR

TRANSFORMER
(,34q,ner,4tq04and Transformer Enclosure Side Elevation

METAL DOOR METAL DOOR
@9e4,nerato0rand Transformer Enclosure Side Elevation
(31 2025
+STEELWAVE
388 VINTAGE DRIVE
Service Yard Plans and Elevations PLANNING SUBMln AL 04.16.2021 PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBM1TTAL#3 05.23.2025
A8
PtoleclNumber. 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

197

ISLJJAJ
RE6 I I G4R I
I I } I P
lJ LJ
20'X14'

CONCRETE
PAD
2025
4'STEELWAVE

METALROOF DOUBLE-SWING

METAL DOOR

METALTRIM

SINGLE COLOR CMU BLOCKS IN

RUNNING BOND PATTERN
Trash Enclosure Front Elevation
l

METAL ROOF

SINGLE COLOR CMU BLOCKS IN

RUNNING BOND PATTERN
(,Vr4shlEnplosure Rear Elevation
Service Yard Plan and Elevations

METAL ROOF

METAL DOOR

METAL ROOF METAL TRIM

SINGLE COLOR CMU BLOCKS IN

RUNNING BOND PATTERN
(DTI/r4ashlEnOclosure Side Elevation
O' 2' J B'
388 VINT AGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITTAL#3 05.23.2025
Ptojecf Number: 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

198

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@ B ,,sTEELWAVE Conceptual Illustrative Site Plan P,NNINGsUBMl,ALO41612021 G IPLANNING SUBMITT AL #1 07.16.2021 OPTIONA puxxixesusvinxr*:_o:_.ia.:_o:_:_ P,,1,,Numb,,02,,003 (C 2025 PLANNING SUBMITTAL #3 05.23.2025

7.2 Attachment 3 - Plans for Option A and Option B

199

€OO'WZOl :1"Q"nNl08iOld
gZOZ'€Z'gO E# 1VlllWElnS E)NINNV1d
Z?OZa91?0 Z# 1VulWElnS EININNV1d
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lZOZ'91a+O IV ulWElnS ONINNV1d
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V NOlldO
ah;a(l Hre,3 a5e)u;71 uio4 us;7\ :IA'V/Al :i31S 4'

7.2 Attachment 3 - Plans for Option A and Option B

200

2025
.@' STEELWAVE
View of Entry and Lobby Plaza

OPTION A
388 VINTAGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITTAL #3 05.23.2025
G3
PiojeclNumber 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

201

(C 2025
*STEE LWAVE
View from the Corner of Chess Drive and Vintage Park Drive

OPTION A
>l-l: ,l, al
388 VINT AGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL#1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITTAL #3 05.23.2025
Project Number 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

202

388 VINTAGE PARK

FOSTER CITY', CA

PLANNING APPLICATION FOR REZONING (AMENDMENT TO GENERAL DEVELOPMENT PLAN),

USE PERMIT, AND USE PERMIT MODIFICATION

05.23.2025

OPTION B
@ 2025

7.2 Attachment 3 - Plans for Option A and Option B

203

VICINITY MAPS PROJECT DATA SHEET INDEX
CLIENT

HELIOS REAL ESTATE PARTNERS

STEELWAVE

ARCHITECT
DES ARCHITECTS + ENGINEERS
399 BRADFORD STREET
REDWOOD CITY, CALIFORNIA 94063
PHONE: (650) 364-6453
WEBSITE: WWW.DES-AE.COM
CONTACT: DONA SHAH / KEuN NORMAN
@ 2025
'> STEELWA
A. ZONING DESIGNAnON COMMERCIAL MIX DISTRICT/ PLANNED

DEVELOPMENT COMBINING DISTRICT (C-M/PD)
B. PARCEL NO. APN N0. 094-901-270
C. SITE AREA
D. PROPOSED USE
E. PROPOSED FAR
F. BUILDING AREA
G. LOT COVERAGE
H. OPEN SPACE

BUILDING HEIGHT
95,931 SF (2.202 AC)

RESEARCH AND DEVELOPMENT LABORATORIES/OFFICE

1.34 128,671 SF (4 STORIES OVER 1 PARKING LEVEL)
32,800 SF (34%)
22,000 SF (23%)
84'-0" TO TOP OF PARAPET
97'-0" TO TOP OF PENTHOIISE
J. PARKING REQUIRED
BUILDING AREA 128,671 SF
PARKING REQUIRED 1/300 = 429 STALLS (BASED ON BUILDING AREA AT i:s,szi SF) (BY ZONING CODE 17.62.060B5C FOR RESEARCH AND DEVELOPMENT PROJECTS) K. PARKING PROVIDED
AUTOMOBILE PARKING PROPOSED 179 STALLS
(STACKERS + SURFACE PARKING)
ADDlnONAL CREDITS UP TO 5% 8 STALLS CREDIT
(FOR MOTORCYCLE AND BICYCLE PARKING)
TOTAL PARKING PROPOSED 179 + El = 187 SPACES (1.45/1000) L. PARKING STALL TYPES

UNIVERSAL STALLS

COMP ACT ST ALLS

ACCESSIBLE PARKING

EV READY P ARKING
105 STALLS (8'-6" X 18'-0")
48 STALLS (8'-0" X 16'-0") (MAX. 30% OF TOTAL PARKING) 8 STALLS (9'-0" X 18'-0")
18 STALLS (10% OF TOTAL PARKING) (INCLUDINC, 2 ADA STALLS) TOTAL AUTOMOBILE PARKING 179 STALLS
M. BICYCLE PARKING
N. MOTORCYCLE PARKING
20 BIKES (2 PARKING STALL CREDIT)
12 STALLS (4'-0" X 8'-0") (6 PARKING STALL CREDIT)

0. OPTIONAL PARKING STACKERS 31 ADDlnONAL PARKING SPACES (1.7/1000)

ARCHITECTURAL

COVER SHEET (OPTION A&B)

PROJECT DATA, VICINITY MAPS, AND SHEET INDEX (OPTION A&B)

EXISTING SITE PLAN

PRELIMINARY SITE PLAN
A4-A4.1 suiioixc FLOOR PLANS (OPTION A&B)
A5-45.1 BUILDING ELEVATIONS (OPTION A&B)
46 BUILDING SECTIONS (OPTION A&B)
47 TYPICAL WALL SECTIONS (OPTION A&B)
A8-A8.1 SERVICE YARD PLANS AND ELEVATIONS
EXISnNG SITE PLAN - TOPOGRAPHIC SURVEY

PRELIMINARY EMER(,ENCY VEHICLE TIIRNING PATH

PRELIMINARY DELIVERY TRUCK TURNING PATH
PRELIMINARY TRASH mUCK TIIRNING PATH

PRELIMINARY GRADING AND DRAINAGE PLAN

PRELIMINARY UTILITY PLAN
PRELIMINARY STORMWATER MANAC;EMENT PLAN

PRELIMINARY EASEMENT PLAN

LANDSCAPE
LOI
LO2
LO3
LO4

EXISTING TREE PLAN

PRELIMINARY LANDSCAPE PLAN

PRELIMINARY PLANTING PLAN

PRELIMINARY PLANT CATALOG

LIGHTING
LTI
LT2

GRAPHICS

SITE LIGHTING PLAN

PHOTOMETRIC PLAN

ILLUSTRATIVE SITE PLAN

VIEW FROM VINTAGE PARK DRIVE

VIEW OF ENTRY AND LOBBY PLAZA

VIEW FROM CORNER OF CHESS DRIVE AND VINTAGE PARK DFIIVE Project Data, Vicinity Maps & Sheet Index

OPTION B
388 VINT AGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL#1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITTAL #3 05.23.2025
PmleclNumber: 1[)244.003

7.2 Attachment 3 - Plans for Option A and Option B

204

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(C; 2025
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388 VINTAGE DRIVE
Existing Site Plan PLANNING SUBMITT AL 04.16.2021
PLANNING SuBMITT AL #1 07.i6.2021
PLANNING SUBMITT AL#2 02.18.2022
PLANNING SUBMITT AL #3 05.23.2025
ProjeclNumber: 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

205

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7.2 Attachment 3 - Plans for Option A and Option B

206

PERFORATED

PANEL INSERT

SECURE BIKE
FIRST LEVEL DESIGNED TO MEET NATURAL ENCLOSURE o
ab VENTIALTED GARAGE CRITERIA
Itl
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s., El:

LINE OF
(f. 2025
+STEELWAVE First and Second Floor Plans

TENANT SPACE
388 VINT AGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITT AL #3 05.23.2025
O' 8' 16a 32'
Pmject Number 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

207

aAroncossy s /
,.!,!,i

TENANT SPACE
n,,i
xSTAIR#1 ,
g0 2025
4'STEELWAVE Third, Fourth and Fifth Floor

OPTION B
O' 8' 16' 32'

TENANT SPACE
388 VINT AGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMl'n AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITT AL #3 05.23.2025
ProjeclNumber 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

208

OHILLERROOM i""'I+"hqxrbai i
E9UJPMENT
@ 2025
Roof Plan
O' 8' t 6' 32'
388 VINTAGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.i6.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBM1TTAL#3 05.23.2025
ProleclNumber 10244.GO3

7.2 Attachment 3 - Plans for Option A and Option B

209

PAINTED PERFORATED

MEAL PANEI

FIRST LEVEL DESIGNED TO

MEET NATURAL VENTIALTED

GARAGE CRITERIA

METALPANEI CIEARGIASS
CANOPY WIALUM.MULLIONSYSTEM
tOWE BLUE TINT GLASS
WfALUM. MULLION SYSTEM
FLOOR
84'.0a
LEVEL
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GARAGE CRITERIA

METAL PANEL
(,) NI/ol6r:,EOlevation
Key Plan
@ 2025
4'STEELWAVE Building Elevations

OPTION B
388 VINT AGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITT AL #3 05.23.2025
A5
Piolecl Number 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

210

ClA[] COLUMNS

PARKING

METALPANELS LEVEL DESIGNED TO

MEET N ATURAL VENTIALTED

GARAGE CRITERIA
PANEL
West Elevation
1/16 =1 -O

METALTRELLIS CORRUGATED METAL BLUE TINT SPANDREL GIASS
ffl!I!W
(O ' - 'i
PANEL RIBBED MET AL PANEL8

AT BASE

WALL PERFORATED

METAL PANEL

PARKING LEVEL
South Elevation
1/16 =i -O
@ 2025
4'STEELWAVE Building Elevations

OPTION B
Key Plan
388 VINTAGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITT AL #3 05.23.2025
A5.1
Pioied Number: 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

211

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VPCA EXISTING IMPROVEMENTS

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O' 8' 16'
@ 2025
4' STEELWAVE
Building Sections

OPTION B
388 VINT AGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITTAL #3 05.23.2025
A6
Project Number 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

212

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7.2 Attachment 3 - Plans for Option A and Option B

213

ATS ROOIII
STAIR
I l: ' i
ELECTRIC$
ROOM
GENERATO!L J

TRANSFORMER

PERFORATED METAL PANEL
Generator and Transformer Enclosure Front Elevation
1/4=i-0

CONCRETE WALL

TRANSFORMER
GElSlEBATQFl

TRANSFORMER
(,3e;4,nei;45q04and Transformer Enclosure Side Elevation

METAL DOOR METAL DOOR
03e,4,ner,4390,r and Transformer Enclosure Side Elevation @ 2025
<-> STEELWAVE
388 VINTAGE DRIVE
Service Yard Plans and Elevations PLANNING SUBMITT AL 04.16.2021 PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITTAL #3 05.23.2025
A8
Ptojed Numbet 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

214

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7.2 Attachment 3 - Plans for Option A and Option B

215

40'
@ 2025
4'STEELWAVE Conceptual Illustrative Site Plan

OPTION B
388 VINTAGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBMITTAL #3 05.23.2025
GI
ProjeclNumbei: 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

216

'I'll
Th%l
ily,lllu9Nji
2025
4'STEELWAVE View from Vintage Park Drive

OPTION B
388 VINTAGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITTAL #2 02.18.2022
PLANNING SUBMITT AL #3 05.23.2025
G2
Projecl Number 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

217

@ 2025
4' STEELWAVE
View of Entry and Lobby Plaza

OPTION B
388 VINT AGE DRIVE
PLANNING SUBMITTAL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL #2 02.18.2022
PLANNING SUBM1TTAL#3 05.23.2025
G3
Ptojed Number: 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

218

2025
4'STEELWAVE Project Data, Vicinity Maps & Sheet Index

OPTION B
ll.'lllllll " i'# j'lij 'lllllil H{ 'Ill li'ilil l'l:i ff!L
%
388 VINT AGE DRIVE
PLANNING SUBMITT AL 04.16.2021
PLANNING SUBMITT AL #1 07.16.2021
PLANNING SUBMITT AL#2 02.18.2022
PLANNING SUBMITTAL #3 05.23.2025
Pio%cl Number 10244.003

7.2 Attachment 3 - Plans for Option A and Option B

219

u44HUaq

ESTERO MUNICIPAL IMPROVEMENT DISTRICT
610 FOSTER CITY BOULEVARD
FOSTER CITY, CA 94404-2222
July 2, 2025
Ben Yu & Peter Banzhaf
201 Spear Street, Suite I I 00
San Francisco, CA 94105
[email protected] / [email protected]
SUBJECT: REQUEST TO REVIEW NEW BUILDING AT 388 VINT AGE PARK DRIVE - DES ARCHITECTS + ENGINEERS (PR2025-0004)
Dear Applicant,
On June 25, 2025, the members of the Interdepartmental Evaluation Committee (IDEC) reviewed information and/or plans For the project noted above.

Please review the IDEC members' comments/conditions below to ensure all requirements listed are completed/followed before and during the event. If any comments require clarification, please use the contact information listed with the department and title to contact the individual directly.

Police Department - Marcus Terry, Police Sergeant (650) 294-7578 [email protected] * No Comments.

Fire Department - Michele Orque, Fire Inspector (650) 522-7940 [email protected] @ Comments forthcoming.

Parks and Recreation Department - Tiffany Oren, Recreation Manager (650) 286-3395 [email protected]
* No Comments.

Public Works Department - Ryan Marquez, Senior Civil Engineer, (650) 286-3588, [email protected]
* Revised water and wastewater capacity studies will be required. Please coordinate with Public Works on methodology before undertaking significant work. * Revised traffic study will be required along with peer review. * Project will be subject to EMID Code 8.90 Water Neutrality Growth Ordinance.

7.2 Attachment 4 - IDEC Letter

220

Community Development Department - Chuck Venook, Building Inspection Division, Chief Building Official, (650) 286-3240, [email protected] * No Comments.

Community Development Department - Planning/Code Enforcement Division, Thai-Chau Le, Planning Manager, (650) 286-3244, [email protected] * Project Understandinq. The project site is located at 388 Vintage Park Drive project (APN 094-901-270) and was previously approved in 2022 for a General Development Plan Amendment (File No. RZ2021-0003, Ordinance No. 652) and Specific Development Plan/Use Permit (File No. UP2021-0023) to demolish the approximately 11,000 SF restaurant and construct a 124,395 SF, four-story 81-foot tall R&D Life Sciences Office building with associated parking, circulation, loading zones, and site improvements of research and development. Of the 124,395 SF building, 95,932 SF is of the R&D use. The project proposal is to add flexibility to allow for the following:
o Option A: Continue with the entitled 124,395 SF, four-story 81-foot tall R&D Life Sciences Office building (:95,000 SF of R&D space) and make parking stackers o 00pp'tOionnalB';aCseodns0tnru'cetnaan:t'ff0aOn0dsS%!ion A with an additional *125,000 SF building (i125,000 SF of which is R&D space), five-story 97-foot R&D Lire sciences Office building, and optional for additional parking stackers only upon tenant demand. This option is an increase of about :kl25,000 SF building space 30,000 SF of which is R&D)
Please let us know if we misunderstood the project proposal. * Planninq Entitlement Process.
o Because the project would increase square footage and further reducing parking, the project would be subject to a new General Development Plan (GDP) amendment and a new Use Permit, consistent with requirements from the Foster City Municipal Code (FCMC). The GDP would be reviewed with the City Council and the Use Permit (UP)would be reviewed by Planning Commission. * Development Impact Fees.
o The previously approved project was subject to Affordable Housing Commercial Linkage Fees. Please note that the project may be subject to additional development impact fees.
* Vintage Park Desiqn Guidelines.
o Please provide a narrative on how the project would continue to conform to the Vintage Park Design Guidelines with Option B that would add height to the project options.
o Provide a written approval of the proposed project by the Vintage Park Community Association (VPCA) is required to be provided.
* Chanqes to Parkinq.
o For both options, the applicant is asking for a parking reduction and deviation from the Municipal Code parking requirements. Please provide a parking study with a Transportation Demand Management plan and measures that would justify the parking reduction request.
* Environmental Review
o A new environmental analysis shall be completed to analyze Option B and to update relevant sections that may have changed since the adoption of the previous Environmental Impact Report (EIR). Updated technical reports should include traffic study, parking study, utilities capacity analysis (e.g. water and sewer), air quality data, and noise data. The information for these studies could be used for

7.2 Attachment 4 - IDEC Letter

221

the Preliminary Review ("Gatekeeper") meeting.
* Other Studies and Reports.
o Provide a narrative of the long-term vision for the subject site, including the complementarity and compatibility of the proposed land use to surrounding developments, and reasons for the proposed changes to the previously entitled project.
o Provide a narrative on potential feasible types of R&D uses for the site. o The previously approved project was proposed to be LEED Silver Equivalent.

Please verify if the new proposed project scenarios will remain the same. o Provide a recent and updated market feasibility study for the proposed project, including the anticipated success of a new office/research and development facility and associated site improvements.
o Provide any narrative on circulation and if that would change with the Option B scenario.
o Provide a compliance narrative or report on project's consistency with the City's Climate Action Plan.
* Previously Approved Conditions of Approval (COAs). All conditions of approvals (COAs) From the previously approved Use Permit (File No. UP2021-0023) would likely continue to apply to this project due to the similarity of scope. However, the City may update the language to be more consistent with existing local, regional, State, and Federal requirements.
* It is recommended that the proposed project be designed to achieve a Leadership in Energy and Environmental Design (LEED) Silver equivalent or similar minimum level of green-building design. Provide information regarding sustainable/green features anticipated to be incorporated in the building design. * Next Steps.
o The applicant has expressed interest in bringing the Preliminary Review application to a City Council Preliminary Review meeting ("Gatekeeper Meeting") and this is tentatively scheduled for late August 2025. Following initial review through the Preliminary Review application (City Council Preliminary Review), the proposed project will require to submit all required applications and pay all required deposits to formally initiate Planning's entitlement reviews. Applications shall include:

General Application form for GPD and UP
s Building Permit Acknowledgement Form
s Environmental assessment applicable
Forms are available here: https://www.fostercity.orq/forms Detailed information regarding outstanding items will be provided following submittal of a General Plan Development (GDP) and Use Permit applications and staff review of the submitted application.

We appreciate the opportunity to work with you on this project and hope that our comments will be helpful. Please contact the respective department with any questions. p.p. Sofia Mangalam
Community Development Director
cc: IDEC members

7.2 Attachment 4 - IDEC Letter

222

9 9
9 DATE: August 18, 2025

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager

FROM: Sofia Mangalam, Community Development Director
Thai-Chau Le, Planning Manager
Marcel Stevenson, Code Enforcement Officer
DEPARTMENT: Community Development
SUBJECT: APPEAL OF TANDOORI PIZZA RESTAURANT PURSUANT TO SECTION 1.04.110 FOR WAIVING PENALTY FEES RELATED TO

A STOP WORK ORDER NOTICE FOR UNPERMITTED TENANT

IMPROVEMENT WORK

RECOMMENDATION
It is recommended that the City Council consider an appeal requesting waiving of the penalty fees for a stop work order notice issued for unpermitted tenant improvements located at 1031 E. Hillsdale Boulevard, Unit B; take testimony and conduct the appeal hearing in accordance with the City’s adopted procedures; deliberate, and by Minute Order, provide direction to staff on one of the following options: (1) deny the appeal and direct the appellant to pay the full amount of Penalty Fees; or (2) uphold the appeal and waive the Penalty Fees; and find that the request is exempt from the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15061(b)(3).

EXECUTIVE SUMMARY
On April 9, 2025, the Code Enforcement (CE) Officer issued a Stop Work Order (SWO) for interior tenant improvements for work without a permit for Tandoori Pizza restaurant located at 1031 E. Hillsdale Blvd, Unit B (Appellant). See Attachment 1 for the SWO issued and posted on the site at the time.

7.3 7.3 Staff Report

223

9 9
9 The Appellant applied for a building permit on May 21, 2025, 42 days after the SWO notice was issued. Per the Master Fees and Service Charges Schedule (Fee Schedule), the City advised the Appellant that they owed a Penalty Fee, which includes $753 flat fee + 200% for permits applied for after 30 days.

The Appellant is requesting to waive the Penalty Fee in the amount of $9,095.12.

Pursuant to Section 1.01.110 Appeal of the Foster City Municipal Code (FCMC), a person aggrieved by an administrative action taken by any officer of the City under this code may appeal from the action to the City Council. Thus, the Appeal is being presented to the City Council for consideration.

BACKGROUND
California Building Code (CBC) Section 105.1 Permits includes that “Any owner or owner’s authorized agent who intends to construct, enlarge, alter, repair, move, demolish or change the occupancy of a building or structure, or to erect, install, enlarge, alter, repair, remove, convert or replace any electrical, gas, mechanical or plumbing system, the installation of which is regulated by this code, or to cause any such work to be performed, shall first make application to the building official and obtain the required permit.”
CBC Section 105.1 is adopted by reference in FCMC Chapter 15.02. Additionally, CBC Section 109 in FCMC Section 15.02.100 specifies that fees shall be assessed in accordance with the provisions of FCMC Chapter 15.02 as set forth in the fee schedule adopted by resolution by the City Council.

On April 8, 2025, City staff received a call regarding construction activity at 1031 E.

Hillsdale Blvd, Unit B, which was being conducted without the required building permit as required by CBC Section 105.1. The following day, the CE Officer visited the site and confirmed that no building permit had been applied for or issued. This led to the issuance of a SWO notice, notifying the tenant to stop unpermitted work and cite relevant CBC section and the applicable fees (Attachment 1).

Following this, the Appellant met with the Chief Building Official (CBO) and CE Officer on April 14, 2025, to discuss the building permit process. At the time, staff reiterated the penalty fees associated with work performed without permits if permits are not secured within set timeframes.

On May 21, 2025, the Appellant applied for a building permit, 41 days after the SWO notice was issued. Since the building permit application was made after the 30-day window, the Penalty Fee (Fee Schedule Ref. No. CDB-07) was applied to the Appellant in the amount of $9,095.12.

7.3 7.3 Staff Report

224

9 9
9 Master Fees and Service Charges Schedule (FY2024-25) 1 line item CDB-07 details out the Penalty Fee as follows:

REF. NO. REVENUE TITLE Fees
CDB-07 Penalty Fee - Building Division
a. R-1 permit applied* within 10 days - $376 processing fee;

permit applied* 11-30 days-$376 processing fee +
100% permit fee;

permit applied* after 30 days-$376 processing fee +
200% permit fee
b. Others permit applied* within 10 days - $753 processing fee permit applied* 10-30 days - $753 processing fee +
100% permit fee
permit applied* after 30 days - $753 processing fee +
200% permit fee
Staff would like to note that prior to Fiscal Year 24-25, the Penalty Fee for unpermitted work included a flat processing fee and 200% permit fee regardless of how long an applicant took to apply for permits. As part of the FY 24-25 Budget preparation process, staff recommended changing it to a tiered Penalty Fee structure based on the amount of time it took an applicant to apply for permits and increase the penalty if the violation is not abated in a timely manner. The intent of the tiered Penalty Fee structure was to encourage the applicants/property owners to apply for a building permit within ten (10) days of notice. When an application is submitted after 10 days, a 100% or 200% of permit fee is imposed on top of the flat processing fee. The flat processing fee of $753 for non- residential work covers the cost that the City incurs for the initial inspection(s) and permit processing. The penalty of an additional 100% and 200% of the permit fee is intended to also discourage individuals from undertaking construction project without proper permits, encourage prompt collaboration with the City toward corrective actions (i.e. building permits), and to recover costs in administering the permitting process, conducting inspections, and enforcing regulations.

Currently, the building permit application for the subject property is under review. The detailed request is attached as Attachment 2.

ANALYSIS
On July 1, 2025, the Appellant requested that the City waive the Penalty Fees in the amount of $9,095.12 (Attachment 3). The request notes that they missed the timeline and associated fees noted on the SWO notice due to a calendaring error. The Appellant further notes that if they were aware of the fees, they would have ensured that the architect expedited the plan submission.
1 At the time the fee was imposed, the FY 2025-2026 Master Fees & Service Charges Schedule had not yet been adopted.

7.3 7.3 Staff Report

225

9 9
9 As per the Fee Schedule, Penalty Fees for a permit(s) applied after 30 days amount to $753 plus 200% of the permit fee. The building permit fee (based on the valuation of the work) for the tenant improvements work at the subject property is $4,171.06, and the Penalty Fee for the proposed permit is in the amount of $9,095.12.

The building permit is still under review and the second plan check comments were sent to the appellant on August 4, 2025, with corrections required from both the Building Division and San Mateo Consolidated Fire Department (SMCFD).

For Council’s consideration, staff has attached a detailed timeline associated with the CE case for the SWO notice (Attachment 2).

The Fee Schedule for Fiscal Year 2024-2025 was adopted by the City Council and staff does not have the authority to waive or reduce any fees. The appeal process is in place for the City Council to consider all facts of the matter, deliberate and take action.

The Council should conduct the appeal hearing to hear the Appellant’s position and determine whether to deny or uphold the appeal. If the Council denies the appeal and directs the Appellant to pay the full amount of the Penalty Fees, the fees will have to be paid prior to the issuance of the building permit. The Council could also decide to waive the fees if the Council determines there are facts that warrant waiving the fees in this case. Pursuant to FCMC 1.04.110, the decision of the City Council taken after the Appellant has had an opportunity to be heard is final.

CEQA
Categorically Exempt pursuant to CEQA Guidelines Section 15061(b)(3).

FISCAL IMPACT
The Penalty Fee is intended to recover costs for staff time associated with work without permits and to encourage the applicants/property owners to apply for a building permit within ten (10) days.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Smart Planning, Development, and the Local Economy
ATTACHMENTS:

Attachment 1 – Stop Work Order Notice
Attachment 2 – Case Details
Attachment 3 – Appeal Letter

7.3 7.3 Staff Report

226

Ciaty of Foster Ciaty
6io Foster City Boulevard
Foster City, CA g44o4

NOTICE TO STOPWORK
You are hereby ordered to immediately stop all construction work currently in progress at 1031 E. Hillsdale Blvd due to violations or potential violations of the Municipal Code. Please immediately contact the Foster City Building Division at (650) 286-3227.

VIOIATION NOTED
(;alitornia Building (;ode Section:

Section 105.1 Permits: A written construction permit shall be obtained from the enforcing agency prior to the erection, construction, reconstruction, installation, moving or alteration of any building or structure.

Description: A Building permit is required for interior tenant improvements Foster City Municipal Code Sections: C'E;" 2")r') 4(o €
Issued By: Marcel Stevenson Title of Issuer: Code Enforcement Officer Approved by: ssued April 9 2025
Chiick Vanook,ChieU3uilding Official
Please contact the above listed person immediately at the City of Foster City, Community Development Department, and 610 Foster City Boulevard, Foster City, CA 94404.

NOTE: If a Permit is applied:
* within 10 days - $753 processing fee
* 10-30 days - $753 processing fee + 100% permit fee * after 30 days - $753 processinq fee 4a 200% permit fee

7.3 Attachment 1 - Stop Work Order Notice

227

LINKED CASES

ADDITIONAL SITES

CHRONOLOGY TYPE

STAFF NAME

ACTION DATE

COMPLETION DATE
NOTES

CALL RECEIVED
Marcel Stevenson
4/8/2025
4/8/2025
Received a complaint of work without permit.

FOLLOW UP TASK
Marcel Stevenson
4/9/2025
4/9/2025
Issued a SWO-Building permit required for interior
improvements.

FOLLOW UP TASK
Marcel Stevenson
4/14/2025
4/14/2025
Met with applicant and CBO about the building permit
process.

FOLLOW UP TASK
Marcel Stevenson
7/17/2025
7/17/2025
received a complaint that applicant started construction.

FOLLOW UP TASK
Marcel Stevenson
7/17/2025
7/17/2025
Went out and noticed SWO sign was removed.

CALL MADE
Marcel Stevenson
7/21/2025
7/21/2025
Called applicant to find out why SWO was removed.

EMAIL RECEIVED
Marcel Stevenson
7/21/2025
7/21/2025
property manager emailed me back apologizing for the
removal of SWO sign. Property manager placed SWO sign
back on property.

CHRONOLOGY
Description:

Work without permit
Status:

ACTIVE
Type:

CODE ENFORCEMENT
Subtype:

BUILDING WITHOUT PERMITS
Opened:
4/9/2025
Closed:

Last Action:

Fllw Up:

Site Address:
1031 E HILLSDALE BLVD UNIT B

FOSTER CITY
,
CA

94404
Site APN:
094-524-220
Officer:

Marcel Stevenson
Details:

Printed:

Wednesday, 06 August, 2025
1 of
2 Case Details
City of Foster City
Case Number
CE2025-0036

7.3 Attachment 2 - Case Details

228

ATTACHMENTS

CONTACTS

NAME TYPE
NAME

ADDRESS
PHONE
FAX
EMAIL
OWNER

TR PARKSIDE TOWERS CORP
191 N WACKER DR STE 2500

CHICAGO
,
IL

60606

FOLLOW UP TASK
Marcel Stevenson
7/23/2025
7/23/2025
Applicant came to City Hall to ask for an additional appeal of the fine.

EMAIL SENT
Marcel Stevenson
7/23/2025
7/23/2025
emailed City Attorney to inquire about appeal process.

EMAIL RECEIVED
Marcel Stevenson
8/4/2025
8/4/2025
from owner

EMAIL RECEIVED
Marcel Stevenson
8/4/2025
8/4/2025
2nd today from owner

CALL MADE
Marcel Stevenson
8/4/2025
8/4/2025
inform owner of appeal process.

CALL MADE
Marcel Stevenson
8/4/2025
8/4/2025
Called CAO to confirm direction of the case.

EMAIL SENT
Marcel Stevenson
8/4/2025
8/4/2025
Sent email to city clerk officer of report about SWO.

EMAIL SENT
Marcel Stevenson
8/6/2025
8/6/2025
Sent City Clerk officer phone number of applicant that has the SWO.

INSPECTIONS

VIOLATION TYPE

USER NAME

OBSERVED
DATE

CORRECTED
DATE

LOCATION

REMARKS
NOTES

IMPROVEMENTS

SUBJECT TO

BUILDING PERMIT
Marcel Stevenson
4/9/2025
Foster City Municipal Code Section 15.04.010

VIOLATIONS

FINANCIAL INFORMATION
Printed:

Wednesday, 06 August, 2025
2 of
2 Case Details
City of Foster City
Case Number
CE2025-0036

7.3 Attachment 2 - Case Details

229

7.3 Attachment 3 - Appeal Letter

230

DATE: August 18, 2025

TO: President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, District Manager
Marlene Subhashini, Assistant District Manager

FROM: Andrew Brozyna, Public Works Director/ District Engineer Laura Galli, Engineering Manager
Francine Magno, Senior Civil Engineer
DEPARTMENT: Public Works
SUBJECT: WASTEWATER TREATMENT PLANT MASTER PLAN
IMPROVEMENTS PROJECT (CIP 455-652) - CLEAN WATER
PROGRAM - UPDATE FOR QUARTER 2 – APRIL THROUGH
JUNE 2025

RECOMMENDATION
It is recommended that the Board of Directors of the Estero Municipal Improvement District (EMID) by Minute Order, receive and accept this Q2 progress update on the Wastewater Treatment Plant (WWTP) Master Plan Improvements Project (CIP 455-652) – Clean Water Program (CWP). No further action is required by the EMID Board of Directors.

EXECUTIVE SUMMARY
This report summarizes the progress-to-date of the WWTP Master Plan Improvements Project (CIP 455-652) - Clean Water Program (CWP) for the City of San Mateo/EMID WWTP for the months of April 2025 through June 2025. The report includes summary information about construction and other project activities over the first quarter of the calendar year.

8.1 8.1 Staff Report

231

1Projected completion dates in this report are based on the latest provided to EMID staff and may vary from the dates shown in the attached Progress Report.

BACKGROUND
The CWP is a comprehensive Capital Improvement Program to rehabilitate the sanitary sewer collection system in the City of San Mateo and the treatment systems at the San Mateo WWTP. EMID has 24.12% ownership of the WWTP. The City of San Mateo, as the lead agency, has responsibility for the performance of tasks required to develop, implement and complete construction of the CWP Improvements, including administration of design and construction, construction management, and program management contracts; management of the CWP budget; and maintenance and operation of the plant facilities. EMID reimburses the City of San Mateo for its share of the program and facility costs.

In October 2014, the City of San Mateo retained Jacobs to serve as the Program Manager responsible for overseeing the management of the approximately $1 billion-dollar combined program, including the coordination of the design, construction, and start-up activities of this multi-year program. EMID’s portion of the CWP consists of the WWTP Expansion Project, Immediate Action Projects (IAPs), and Annual Major Component (AMC) Projects. The WWTP expansion project replaces the existing liquids treatment process with a new facility. IAP Projects comprise critical major infrastructure projects, and the AMC Projects comprise rehabilitation and replacement projects that will both continue to remain in operation after the WWTP expansion project has been completed.

The EMID Board of Directors has requested that staff provide updates on a regular basis.

The WWTP Expansion Project is the CWP’s largest project and is being performed using a Construction Manager at Risk (CMAR) delivery method. The involvement of the contractor during the early stages of the design process, to provide constructability input and insight to inform the design development, ultimately benefits the overall project delivery.

The WWTP Expansion Project Manager and Construction Manager is Jacobs. The WWTP Expansion Project Design Engineer is HDR. The team for the disinfection improvements portion of the WWTP Expansion Project is Trussell Technologies. HDR is also providing Engineering Services During Construction (ESDC). The CMAR Contractor is Sundt Construction Inc. (Sundt).

The WWTP Expansion project construction was awarded in three separate construction packages. Packages 1 & 2 have been completed and Notices of Completion filed with the County as follows:
Construction Package 1 – Site Preparation (Original Construction Agreement with Sundt - $33,098,178) – Final Expenditures at Completion are $31,630,697.

The Notice of Completion was filed and recorded with San Mateo County on April 23, 2025.

8.1 8.1 Staff Report

232

1Projected completion dates in this report are based on the latest provided to EMID staff and may vary from the dates shown in the attached Progress Report.
Construction Package 2 – Foundation Piles (Amendment No. 1 to the Construction Agreement with Sundt - $17,716,049) –Final Expenditures at Completion are $17,206,534. The Notice of Completion was filed and recorded with San Mateo County on March 6, 2024.

ANALYSIS
WWTP Expansion Project
Construction Package 3 – WWTP above grade Facilities (Amendment No. 2 to the Construction Agreement with Sundt in the amount of $379,880,747 with approved 10% contingency of $38,986,910) – Construction is approximately 96% complete and in its final stages. Efforts by the Contractor to mitigate schedule impacts from multiple change events are ongoing.

Administration Building and Maintenance Warehouse
Construction of the Administration Building and Maintenance Warehouse is substantially complete, and both buildings are now furnished. Leadership in Energy and Environmental Design (LEED) commissioning activities for the Administration Building are in its final stages. The City’s Building Department granted the Temporary Occupancy permit for the Administration Building in May 2025, and the WWTP operations staff moved into the building in June 2025.

Processing Facilities
Construction of the new treatment process facilities is nearly complete and is expected to be fully completed by September 2025. Ongoing work includes finalizing the process mechanical, plumbing and electrical work at multiple areas of the treatment structure.

Plant Commissioning
Clean water testing, which began in January 2025, is now nearing completion as of late July 2025. Process seeding, startup, and performance testing is expected to occur in the August to September 2025 timeframe. The new liquid treatment processes are still anticipated to be in full service by the end of September 2025.

Final Project Completion
The projected date of final completion has shifted slightly from the last quarter update, from May 2026 to June 20261 due to delays associated with Tesco programming.

Estimated Cost to Complete WWTP Expansion Project
As of the end of June 2025, the project’s estimate at completion (EAC) is approximately $597.5 million (including construction, design, program management, construction

8.1 8.1 Staff Report

233

1Projected completion dates in this report are based on the latest provided to EMID staff and may vary from the dates shown in the attached Progress Report.
management, permitting, and miscellaneous costs), which is approximately the same as reported during the last quarterly update.

Annual Major Components (AMC) Projects
AMC projects address repairs and replacements of aging components of the existing WWTP that will continue to remain in operation after the expansion project has been completed. As of the end of March, the AMC’s estimate at completion is approximately $21.8 million, which is approximately the same as reported during the last quarterly update. AMC project completion is anticipated to coincide with the end of the CWP.

Immediate Action Projects (IAPs)
IAP Projects comprise critical major infrastructure projects. Active IAP projects include IAP 2 and IAP 3. As of the end of March, IAP-2 has an estimate at completion of $17.0 million (down from $18.7 million during the previous update), and IAP-3 has an estimate at completion of $18.5 million (up from $17.8 million during the previous update due to additional construction management costs as a result of the construction contract extending from May to September 2025). IAP 2 is now substantially complete with completion by September 1, 2025. The completion of IAP 3 is estimated in September 2025.

QUARTERLY CONSTRUCTION REPORT
Attachment 1 consists of selected portions of the Quarterly Progress Report for April through June 2025 published by the City of San Mateo Program Management Team on July 21, 2025. This report summarizes the budget, schedule, and project activities that have occurred during the second quarter of 2025 and activities that are anticipated to occur in the third quarter of 2025 for the WWTP Expansion Project, IAP, and AMC projects.

Attachment 2 consists of a site plan showing the locations of the various process units being constructed as part of the projects.

Attachment 3 includes photographs of construction activities at the site over the past 3 months.

Attachment 4 includes a history of the Project financing.

More detailed information including additional photographs and architectural renderings of the completed WWTP Expansion Project as well as real time video of the active construction, are available on the Clean Water Program Project site:
https://cleanwaterprogramsanmateo.org/wwtp/.

CEQA

8.1 8.1 Staff Report

234

1Projected completion dates in this report are based on the latest provided to EMID staff and may vary from the dates shown in the attached Progress Report.

A Programmatic Environmental Impact Report (EIR) was prepared for the WWTP Master Plan Improvements Project (State Clearinghouse No. 2015032006).

FISCAL IMPACT
There is no fiscal impact associated with receiving this update.

At the start of the project, a strategic funding and financing plan to deliver the CWP was executed by both Agencies and included raising sewer rates over several years (14.25% FY17/18 to FY22/23; 10% FY23/24; and 2% FY24/25), issuing bonds, and pursuing loans. The CWP successfully received three low-interest rate loans from State and/or Federal programs (Attachment 4). These loans were able to reduce the fiscal impact of the Cities’ investment in the wastewater infrastructure on EMID ratepayers. No additional rate increases beyond typical inflationary adjustments are anticipated to fund this project.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:

Attachment 1 – Portions of Quarterly Progress Report – 2nd Quarter Report, April 1, 2025 to June 30, 2025
Attachment 2 – Wastewater Treatment Plant Site Plan
Attachment 3 – Construction Photographs
Attachment 4 – Project Financing

8.1 8.1 Staff Report

235

Progress Through: June 30, 2025

Quarterly Progress Report
San Mateo Clean
Water Program
for the
Wastewater
Treatment Plant
Projects

2nd Quarter Report April 1, 2025
to June 30, 2025

Submitted on: July 21, 2025

8.1 Attachment 1 - Portions of Quarterly Progress Report - 2nd Quarter Report, April 1, 2025 to June 30, 2025

236

Active Wastewater Treatment Plant Projects
46T003 WWTP Nutrient Removal and Wet Weather Flow
Management Upgrade
Project Description:

The WWTP Upgrade and Expansion Project will replace aging infrastructure, provide capacity for wet weather flows, comply with regulatory requirements, enhance reliability, and produce a higher quality effluent that meets current and future permit requirements and Title 22 recycled water quality. Producing higher quality effluent will enable the City to develop a water reuse Program.

GMP3 – Contract
Contractor Sundt
Award Date 9/21/2020
Construction NTP 9/22/2020
Duration (calendar days) 1704
Contracted Completion Date 5/23/2025
Total Original Contract Amount $379,880,747.00
Revised Contract Amount $383,790,833.00
Original Contingency Amount $13,900,000.00
Revised Contingency Amount $38,986,910.00
Forecast Completion Date 4/22/2026
Current Contracted Amount $418,120,321.00
Actual Expended $401,741,665.00

Current Period Activities
Project/Construction Management

• Coordinating the Special Inspections Services
• Providing Construction Inspection Services
• Reviewing and recommending approval of change orders
• Administering the Consultant and Subconsultants contracts • Assisting with the Startup and Commissioning training of Plant Staff • Monthly WWTP update meeting with Foster City management team.

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QUARTERLY REPORT
Q2 2025
Project Inside
Project Manager Leswin DCunha
Project Type Wastewater System
Phase Construction

GMP1 – Contract
Contractor Sundt
Award Date 5/6/2019
Construction NTP 6/4/2019
Duration (calendar days) 1124
Contracted Completion Date 7/1/2022
Total Original Contract Amount $33,098,178.00
Contingency Amount $1,725,000.00
Acceptance Date 4/23/2025
Current Contracted Amount $34,783,550.00
Actual Expended $31,630,697.00

GMP2 – Contract
Contractor Sundt
Award Date 5/4/2020
Construction NTP 5/5/2020
Duration (calendar days) 619
Contracted Completion Date 01/14/2022
Total Original Contract Amount $17,716,049.00
Contingency Amount $1,645,000.00
Acceptance Date 3/6//2024
Current Contracted Amount $17,963,767.00
Actual Expended $17,206,534.00

8.1 Attachment 1 - Portions of Quarterly Progress Report - 2nd Quarter Report, April 1, 2025 to June 30, 2025

237

Engineering Design/ Services During Construction
• Interpretive Signage -. Signage was installed June 2025 • ESDC: HDR continued review of submittals and RFIs on GMP 3; development of design change notices; onsite and remote support by Resident Engineer. HDR continuing the preparation of electronic Operations and Maintenance Manuals
Permitting:

Bay Area Air Quality Management District (BAAQMD)

A/C 30448 (Liquid Processes)

Because the A/C renewal request has been submitted, the City can continue construction/operation under the conditions of the existing permit until a new A/C permit is issued.

A/C 30449 (Generators)

Because construction is complete and source test data submitted, the City does not need to renew the A/C. The Source Test data was approved 10/26/23. The next step is to issue the Permit to Operate (P/O). In the interim, the City can operate the generators under the conditions of the A/C permit.

Public Outreach
• PM/CM and the CWP Public Outreach Lead coordinated on regular project updates to the website, newsletter, social media, etc.

Construction
GMP1
 Project is closed out and accepted on. April 23, 2025.

GMP-2
 Project is closed out and accepted.

GMP-3
 The contracted completion date for GMP3 has been adjusted to May 22, 2025, to account for additional time to incorporate additional scope added for the back-up fuel system.

However, the City was informed by the contractor that the procurement of the electrical panels required for programming the SCADA have been impacted by the supply change issues because of the Covid pandemic, leak testing of the basins took longer than originally planned, the chemical piping system needs to be replaced to account for thermo- expansion and contraction, and the air aeration piping in the BNR area failed its initial pressure t est and required to be reworked.. The project end date is now projected to be April 2026. The Contractor and the City are working together to minimize the potential delays and reduce this potential completion date extension.
 Commissioning meetings were held to continue discussing start-up activities.  Yard piping is complete except for final connection of the force mains to the Headworks schedule for J uly /August 2025.
 Continued to install Electrical (conduit and wiring) and Mechanical Equipment (piping with structural supports) in Areas 70 (Chemicals), and 55 (BNR.).

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QUARTERLY REPORT
Q2 2025

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238

 Admin. Building is completed and has been granted temporary occupancy. Contractor needs to complete final punch list items.
 The warehouse is completed and has been granted temporary occupancy Project/Construction Management
• HDR’s to continue to provide ESDC services including development of process O&M manuals, process training, expanded discipline-specific Resident Engineer services, and related known scope reflected in the contingency budget.

Engineering Design/Services During Construction
• ESDC: HDR continues to provide onsite resident engineering services.

Permitting
• Coordination with Building and Fire Departments for Final Occupancy for Admin Building. The anticipated final occupancy is mid -March 2026.

Public Outreach
• Provide project updates to the CWP Public Outreach Lead for monthly newsletter, website, and social media updates.
• Continue as-needed support in response to resident queries via the communication hotline.

Construction
GMP-1
• Completed
GMP-2
• Completed.

GMP-3
 Continue to install Electrical (, conduit and wiring) and Mechanical Equipment (piping with structural supports,) in Areas 55 (BNR) and 790 (Chemical).
 Continue coordination with Building and Fire Department for Final Occupancy for Admin. Building. Work on final punch list items.
 Continue SCADA programing
 Continue landscaping and security improvements
 Continue tie in of Force mains into the new headworks  Seed the new plant
 Begin conversion of the Aeration basins to Flow Equalization Basins

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QUARTERLY REPORT
Q2 2025

8.1 Attachment 1 - Portions of Quarterly Progress Report - 2nd Quarter Report, April 1, 2025 to June 30, 2025

239

Risks and Opportunities
• Cal Water’s New Potable Water Main Extension: Completed • PG&E’s New Primary Service: Completed
• Relocation of PG&E’s Utilities from Detroit Drive: Completed

Financial Status
 The current update shows an overrun ($39.53M) of the original budget.

Millions

Budget $532.71M

Actual Cost to date $546.75M

Estimate at Completion
$597.48M

Schedule Status
 The current forecast shows project completion to be in May 2026

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QUARTERLY REPORT
Q2 2025

8.1 Attachment 1 - Portions of Quarterly Progress Report - 2nd Quarter Report, April 1, 2025 to June 30, 2025

240

46T009 IAP Package II
Project Description:

Replace and repair aging infrastructure at WWTP by adding screening, flexibility, and redundancy for WWTP solids processes. The project includes: (1) Mechanical bar screen and repair of concrete wall at the IJB; (2) Effluent PS #1 pumping and piping improvements; (3) replace two of the oldest pumps in PS #1; (4) Cake pumping system: add second cake pumping system; and (5) Second cake hopper system: add a second cake hopper, slide gate, access walkway, and platform.

Current Period Activities
Project/Construction Management
• Coordinated City negotiations with Contractor for time extension / delays.

Engineering Design/ Services During Construction
(Various)
 Aid in project Close out
Permitting
 No activities during this period.

Public Outreach
 No activities during this period.

Construction
Immediate Action Projects, Package II (IAP II)
 Construction Substantially complete
 Next Period Activities
Project/Construction Management
 Continued change management support.

Engineering Design and Engineering Services During Construction  Aid in project Close out
Permitting
 No activities during this period.

Public Outreach
 No activities during this period.

Construction
Immediate Action Projects, Package II (IAP II)
 Project is Substantially Complete.
 Need to resolve outstanding change orders.

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QUARTERLY REPORT
Q2 2025
Project Inside
Project Manager Tyler Kirkendall
Project Type Wastewater System
Phase Construction
Design Firm Stantec, HDR

IAP II – Contract
Contractor Myers & Sons
Award Date 2/11/2019
Construction NTP 2/19/2019
Duration (calendar days) 848
Contracted Completion Date 6/14/2021
Contract Amount $6,340,000
Contingency Amount $1,144,000
Forecast Completion Date 9/1/2025
Current Contracted Amount $7,181,514
Actual Expended $7,175,514

8.1 Attachment 1 - Portions of Quarterly Progress Report - 2nd Quarter Report, April 1, 2025 to June 30, 2025

241

Risks and Opportunities
 Project is Substantially complete. Need to resolve the potential Time Impact Analyst and associated costs.  Delays to the project by sludge cake pumping system resulted in significant delays to the project.

Financial Status
 The current update shows an overrun ($5.7 M) of the original budget.

Millions

Budget $13.0M

Actual Cost to date $13.7M

Estimate at
Completion

$17.0M

Schedule Status
Project schedule temporary on hold while issues are being resolved. Project substantially complete . Anticipa te d the project t o be completed by September 1, 2025. Estimate at Completion reduced by $1.7 million based on the change order request received from the contractor versus what the budget allo tted.

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QUARTERLY REPORT
Q2 2025

8.1 Attachment 1 - Portions of Quarterly Progress Report - 2nd Quarter Report, April 1, 2025 to June 30, 2025

242

46T010 IAP Package III
Project Description:

Upgrade aging infrastructure and increase reliability for the effluent PS at the WWTP. Improvements include performing hydraulic analysis on the effluent PS and flow meters; add variable-frequency drives (VFDs) and check valves on stormwater pumps; replace check valves (3) for dry weather pumps; replace MCCs/VFDs (4) and control panels (4) for dry weather pumps; and replace doors (3) and windows (10), repair roof, and add HVAC for the PS.

IAP III –
Contract
Contractor Mountain
Cascade

Construction NTP 6/30/2019
Duration (calendar days) 680
Contracted Completion Date 5/14/2025
Contract Amount $11,344,696
Contingency Amount $2,270,000
Forecast Completion Date 9/30/2025
Current Contracted Amount $12,074,621
Actual Expended $7,811,445

Current Period Activities
Project/Construction Management (Jacobs -Riva Mitra/Tanner Pacific)  Project Management by Jacobs with assistance from the City  Construction Management by Tanner Pacific
Engineering Design/ Services During Construction (HDR)
 Review of Submittals and RFI’s
Construction
 Continued construction of Site Waste Pump Station and associated piping  Continued construction of the Effluent Pump Station expansion  Continue replacement of the roof on Effluent Pump Station  Completed replacement of the HVAC units and continued construction of the piping in the Solids Handling Building
 Completed replacement of Digester 1 piping.
 Completed structural repairs of concrete and installation of new windows in the Effluent Pump Station Building.  Completed Valve Replacement in the Effluent Pump Station Next Period Activities
Project/Construction Management (City/Tanner Pacific)
 Construction Management by Tanner Pacific
 Project Management by Jacobs.

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SAN MATEO CLEAN WATER PROGRAM

QUARTERLY REPORT
Q2 2025
Project Inside
Project Manager TBD
Project Type Wastewater System
Phase Engineering

8.1 Attachment 1 - Portions of Quarterly Progress Report - 2nd Quarter Report, April 1, 2025 to June 30, 2025

243

Engineering Design/ Services During Construction
 HDR to continue EDSC.

Construction
 Continuing the construction of Site Waste Pump Station and Improvements to the Effluent Pump Station and associated piping
 Continuing the connection to the Effluent Pump Station discharge piping  Continue replacement of the roof on the Effluent Pump Station.

Risks and Opportunities
Rescoping the project pushed out the completion date of the project.

Financial Status
 The current update shows an overrun ($16.07 M) of the original budget. The original budget was an estimate to be used as a place holder that was set prior to having any knowledge of the project scope of work. The overall program carried a large contingency to compensate for this unknown and a portion of those contingencies are being used to offset this overrun. The current estimate is based on a defined scope of work.

Budget $2.47M

Actual Cost to
date
$12.52M

Estimate at
Completion

$18.54
million

Schedule Status
 The current forecast shows final completion in September 2025.

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QUARTERLY REPORT
Q2 2025

8.1 Attachment 1 - Portions of Quarterly Progress Report - 2nd Quarter Report, April 1, 2025 to June 30, 2025

244

46T090 Annual Major Component WWTP
Project Description:

Maintain reliable plant operations to meet regulatory permit requirements and repair and replace critical WWTP
infrastructure. The operations and maintenance team maintain an active list of potential projects that are implemented as funds are available.

Current Period Activities
Project/Construction Management (Jacobs- Riva Mitra/ Tanner Pacific)  Jacobs provides Project Management with assistance from the city staff.  Tanner Pacific provides Construction Management
 AMC project
 Update WWTP Biosolids and Energy Management Plan – Brown and Caldwell are working on the study.

They investigated the condition of the interior of Digester 2. Study to be completed early 2026.  Digester 1 Improvements - waiting for biosolids report to be completed.  Centrifuge and Centrifuge Feed Pump Replacement – Carollo Engineering selected to prepare plans and specifications for the project.
 Solids Handling Systems I&C Improvements - working on the request for proposals.  Digester Transfer Pump Project –. VFD’s arrived in late March 2025., Project completion August 2025.  3 Water Pumping Improvements – design ongoing anticipated start of construction fall 2025. 90% design package due early July 2025.
 DAFT Corrosion Improvements – Study to evaluate alternatives to repairing DAFT was awarded to Carollo in November 2024. Study to be completed in July 2025.
 Digest 2 Mixer Repair/Replacement – SPX was awarded the repair of the mixer in September 2024. The mixer will take approximately 6 months to repair. Repairs were completed in May 2025. An initial investigation after cleaning digester 2 is that the interior and draft tube need to be coated, and the draft tube bracing be repaired, prior to coating the lower portion of the digester needs to have some additional welding done to repair some minor thinning in small areas of the digester.  MCC Replacement- HDR is working on finalizing the design for advertisement in September 2025.

Permitting (Various)
None
Construction
 Digester Transfer Pump Project was awarded in November 2023. The contractor has procured the equipment.

Minor electrical work has started. VFDs arrived in March 2025. Programming issues are being resolved.

Construction is estimated to be completed in August 2025.

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QUARTERLY REPORT
Q2 2025
Project Inside
Project Manager Riva Mitra
Project Type Wastewater System
Phase Engineering

8.1 Attachment 1 - Portions of Quarterly Progress Report - 2nd Quarter Report, April 1, 2025 to June 30, 2025

245

Next Period Activities
Project/Construction Management (City/ Tanner Pacific)
 Continue CM on the Digester Transfer Pump Project
Engineering Design/ Services During Construction
• Design Consultants providing EDSC for the Digester Transfer Pump project. • Continue the design on the 3 Water/Ferric project
• Advertise for Bid the MCC Replacement project
• Continue working on the Biosolids and Energy management plan • Complete the DAFT Study
• Start the design for the Centrifuge project
• Select consultant for the Solids Handling Systems I&C project • Monthly WWTP update meeting with Foster City management team. for the AMC projects.

Permitting
 None
Construction
 Continue the Construction on the Digester Transfer Pump project with the installation of the VFDs.  Begin Construction procurement for the MCC Replacement project  Complete the repairs to Digester 2.

Risks and Opportunities
 Completion of digest 2 is important in order that we can put the digester back in service and take Digest er 1 out of service to be evaluated for needed repairs.

Financial Status
 Project shows EAC over budget.by $12.93 million The original budget was an estimate to be used as a place holder that was set prior to having any knowledge of the project scope of work. The overall program carried a large contingency to compensate for this unknown and a portion of those contingencies are being used to offset this overrun. The current estimate is based on a defined scope of work.

Budget $8.92M

Actual Cost to date 4.05M

Estimate at Completion $21.85M

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QUARTERLY REPORT
Q2 2025

8.1 Attachment 1 - Portions of Quarterly Progress Report - 2nd Quarter Report, April 1, 2025 to June 30, 2025

246

Schedule Status

 AMC 6 +23 Natural Gas Line Replacement was completed in November 2022.  AMC Digester 2 Mixer Repair/Replace, awarded to SPX in September 2024; Mixer has been repaired. Digester 2 ‘s interior is cleaned, repaired and recoated prior to the Mixer being installed. Construction is estimated to be completed in August 2025.
 AMC Digester Transfer Pump was awarded in November 2023. The contractor has completed minor electrical work. VFDs arrived in March 2025. Programming issues are being resolved. Scheduled to be completed in August 2025...
 All other AMC projects are in the design or predesign phase.

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QUARTERLY
REPORT Q2

8.1 Attachment 1 - Portions of Quarterly Progress Report - 2nd Quarter Report, April 1, 2025 to June 30, 2025

247

Completed Projects

Wastewater Treatment Plant Projects
Updated to latest values from EDEN (January 2020)

Name

Start Date
Finish
Date

Actual Cost
469948: SCADA Immediate Projects: Phase 2 (IAP) 1/2/2015 11/25/2015 $1,524,717 469962: Short-Term MCC Replacement Project (IAP) 1/2/2015 11/25/2015 $49,628 469973: Secondary System: Immediate Projects: SCs 1-4 and return- activated sludge Pump Values (IAP)
1/2/2015 11/25/2015 $426,918
469975: Solids: Immediate Projects: GT 1&2 (IAP) 1/2/2015 11/25/2015 $372,358 469976: Immediate Projects: Boiler Replacement 1/2/2015 4/29/2016 $475,296 469978: Solids Building: Immediate. Projects: Centrifuge Hoist Project (IAP) 1/2/2015 11/25/2015 $2,410 46T002 IAP Package I 8/1/2018 8/28/19 $18,621,868
TOTAL $21,472,951

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QUARTERLY REPORT
Q2 2025

8.1 Attachment 1 - Portions of Quarterly Progress Report - 2nd Quarter Report, April 1, 2025 to June 30, 2025

248

WASTEWATER TREATMENT PLANT SITE PLAN
Attachment 2
Area 64
Area 52
Area 80
Area 51Area 51
Area 53
Area 55
Area 56

8.1 Attachment 2 - Wastewater Treatment Plant Site Plan

249

Most of the improvements for the new process area, Admin. Building and Warehouse were completed last Quarter and only punch list items remain. There are little to no changes in those areas. The following Photos are for new improvements that have occurred and are ongoing.

Educational Signage has been installed
June 30, 2025

April through June 2025 Page 15

8.1 Attachment 3 - Construction Photographs

250

Phase 4 - New Asphalt Pavement

April through June 202 5 Page 16

8.1 Attachment 3 - Construction Photographs

251

Temporary Piping for Clean Water Testing

April through June 202 5 P age 17

8.1 Attachment 3 - Construction Photographs

252

IAP3
Site Waste Station Site
June 30, 2025

April 4, 2025

April through Junew 2025 Page 22

8.1 Attachment 3 - Construction Photographs

253

Effluent Pump Station Site- Drilling Wet Well
June 30, 2025

April 4, 2025

April through June 2025 Page 23

8.1 Attachment 3 - Construction Photographs

254

Digester 2 Cleaning
June 30, 2026

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8.1 Attachment 3 - Construction Photographs

255

ATTACHMENT #4

PROJECT FINANCING

In addition to cash from the District’s and City of San Mateo’s wastewater enterprises, financing for the project consists of the following funding sources:

Revenue Bonds – The San Mateo Foster City Public Financing Authority (“PFA”) sold $270 million in revenue bonds in 2019 for Clean Water Program costs. The District’s share of the proceeds from that bond issue was $40,131,000. The WWTP 2019 bond funds were fully expended in July 2021.

The Program through the San Mateo-Foster City PFA is obtaining additional financing through the two programs as described below:

Water Infrastructure Finance and Innovation Act (WIFIA) - The PFA approved the close of the WIFIA loan in November 2020 in the total amount of $277.2 million (San Mateo share is $210.4 million and EMID share is $67.8 million). The WIFIA loan has excellent rates (1.32% for San Mateo and 1.14% for EMID). We have until 8/1/25 to start drawing on the WIFIA loan.

2021 Wastewater Revenue Notes, Series A (Estero Municipal Improvement District) - On July 1, 2021, the San Mateo-Foster City PFA issued $62.76 million of 2021 Wastewater Revenue Notes, Series A (EMID) to attain a cost savings (from lower interest rates than the WIFIA loan) of approximately $1.1 million for the financing of EMID’s share of WWTP project costs. These notes have a maturity date of 8/1/25 when the City will draw on the WIFIA Loan to pay off the notes.

State Revolving Fund (SRF) –The SRF loan package, for a maximum loan amount of $137,000,000, was approved by the State with an interest rate not to exceed

1.6% (EMID’s share of the loan is $33,044,400). These funds are now available as part of the financial strategy for the project.

8.1 Attachment 4 - Project Financing

256

DATE:August 18, 2025
TO:Mayor and Members of the City Council
VIA:Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM:Derek Schweigart, Parks and Recreation Director
Justin Lai, Senior Civil Engineer
DEPARTMENT: Parks and Recreation
SUBJECT:RECREATION CENTER REBUILD PROJECT (CIP 301-678)

GENERAL UPDATE

RECOMMENDATION
It is recommended that the City Council, by Minute Order, receive and accept the update report on the Recreation Center Rebuild Project (Project). This is an informational report only. No further action is required.

EXECUTIVE SUMMARY
Staff will provide a verbal update of the latest Project activities at the City Council meeting. The Project update will consist of this staff report and the attached Construction Manager’s Report. Some of the notable highlights from the past two months of the Project include:
Completion of the underground utilities beneath the building footprint, which include storm, sewer, and electrical.
Waterproofing of the foundation was completed and the building’s slab was poured.
Steel was erected and the Topping Off Ceremony was held. Utility work continued with development on electrical, sewer and water lines. The intersection improvements began at Shell Blvd and Foster Square Lane.

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BACKGROUND/ANALYSIS
BHM Construction, LLC. (BHM) completed the underground work beneath the building footprint. Following the underground completion, the building slab was prepared by installing a waterproof membrane and pouring concrete over two days. In total, it required roughly one hundred concrete trucks. Vertical construction of the building began with steel being delivered to the site and being erected over several days. A Topping Off Ceremony was held on July 29, 2025, which marked the completion of the building’s steel structure with the placement of the last steel beam that was signed by the City Council, staff, project team and key contributors to the Project.

Outside of the building footprint, BHM continued working on utilities such as the electrical, sewer, and water. The traffic light signal intersection improvements began at Shell Blvd and Foster Square Lane, which involved relocating an existing traffic signal, starting demolition for the new exit lane from the parking lot and construction of the updated concrete sidewalk and ADA ramps. The two newly expanded bocce courts were made to match the existing bocce courts, which is also being prepped for the refresh to the playing surface.

During the construction, submittal, and request for information (RFI) process, it was found that multiple aspects of the design required additional scope which resulted in Contract Change Order (CCO) #5 and #6.

CCO #5 consisted of the following items:

1. The plumbing was revised to add an additional hot water piping to improve performance of the system and meet requirements that were not included in the contract documents. The additional cost for materials and labor was $11,527.

2. During construction, it was found that one of the 240V outlets was disrupted by the demolition that wasn’t shown on as-built plan documents. The City wanted to have the power restored which required running a new conduit. The additional cost for materials and labor was $12,672.

3. The aluminum curtain wall store fronts of the building’s events wing were exceeding the structural limits of the original specified product. A modification to the product was required which added additional costs. The additional cost for materials was $12,182.

4. During the construction of the new sewer line, BHM found a leak in the adjacent storm drain, which resulted in stopping the installation of the sewer. This change order addressed repairs to the storm drain that wasn’t in the contract documents.

The additional cost for materials and labor was $27,545.

The total cost of CCO #5 was $63,926.

CCO #6 consisted of the following items:
During construction it was found that the cathodic protection rectifier and irrigation controller were powered by the bocce court’s power source which was

8.2 8.2 Staff Report

258

unknown prior to demolition. BHM had to restore power to the two City-owned facilities from a different power source. The additional cost for materials and labor was $11,455.
A fall protection device model was changed to accommodate proper spacing.

The additional cost for materials and labor was $1,933. Conduit under the building’s slab required additional support to accommodate future settlement. The additional cost for materials and labor was $12,329. To have the newly expanded bocce courts match the existing bocce courts, the concrete surface was etched for cohesiveness. The additional cost for materials and labor was $2,034.
Two existing conduits which supplied fiber to The Vibe were found to be inadequately buried in a shallow trench. BHM was instructed to install the conduit lower at an appropriate depth. The additional cost for materials and labor was $17,829.
A new telecom conduit was installed as the previous conduit was not useable per plan. The additional cost for materials and labor was $33,932. While constructing the new exit lane of the parking lot, there was concern that a tree would not survive due to the roots and canopy being cut. The arborist said the tree would likely not survive and could lead to a future hazard. BHM was instructed to remove the tree. The additional cost for materials and labor was $2,977.

The total cost of CCO #6 was $82,489.

The remaining contingency balance following the execution of CCOs #5 and #6 is $3,907,181 and the current contract amount is $45,181,419.

Upcoming Construction Activity
The building’s framing and outside envelope will continue to be constructed, which includes the roofing and decking. The intersection improvements will be completed and other utility work outside of the building will be constructed. Demolition of the former senior center parking lot will begin, and the future play area will be prepped for posts and signage. Additional information on the site activities can be found in the Construction Manager’s Reports attached.

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259

Project Schedule Summary
Site Work, Underground Utilities and Grading January 2025 – October 2025 Foundation and Structural Framing January 2025 - August 2025 Building Exterior Framing and Envelope September 2025 - December 2025 Interior Framing & Mechanical, Electrical, and
Plumbing
September 2025 – April 2026
Interior Finishes and Closeout April 2026 – July 2026
Project Completion July 2026
CEQA
In July 2023, the City of Foster City, in accordance with the requirements of the California Environmental Quality Act (“CEQA”), the State CEQA Guidelines adopted by the Secretary of Resources, and the City of Foster City Environmental Review Guidelines, prepared an Initial Study and Mitigated Negative Declaration (SCH # 20231009) with Standards Conditions and Mitigation Monitoring and Reporting Program (SCAMMRP), and CEQA Findings (IS/MND) for the Recreation Center Rebuild Project.

On November 16, 2023, the City Planning Commission adopted the IS/MND and approved the Use Permit for the Project. Pursuant to Public Resources Code section 21166 and CEQA Guidelines section 15164(b), the City prepared an Addendum to the adopted Mitigated Negative Declaration for the temporary Modular Buildings portion of the work.

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260

FISCAL IMPACT
There is no fiscal impact associated with this update. Any fiscal impacts to the Project will be presented to the City Council as a separate agenda item with a recommended action. The construction budget can be seen on the attached Construction Manger’s Report.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:

Attachment 1 – Monthly Construction Manager's Report June 2025 Attachment 2 – Monthly Construction Manager's Report July 2025 Attachment 3 – Contract Change Order Summary Sheet

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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)

GRIFFIN STRUCTURES

Report Period: June 1 – 30, 2025

General Contractor: BHM Construction LLC
Construction Manager: Griffin Structures
Architect of Record: Group 4 Architecture

Introduction

June 2025 marked the transition from subgrade foundation and utility installations to vertical progress at the Foster City Recreation Center Project. The East slab concrete placement was completed on June 26, while preparations for the West slab progressed with reinforcement and inspection activities scheduled for early July.

Waterproofing, gravel base, edge forms, and rebar for the slab areas were finalized across both wings.

Coordination also continued for mock-ups, utility backfill, and site lighting trenching. Storm drain repairs, vault waterproofing, and mechanical pad layouts contributed to key milestones. PG&E temporary power was activated, and preparation for steel erection and canopy foundations began. With slab completion and anchor bolt surveying in progress, the project enters July ready to commence vertical steel framing.

Contract Schedule Summary

NTP Issuance 11/04/24
Contract Duration 608 Calendar Days
Substantial Completion 06/17/26
Contract Final Completion 07/05/26
Approved Extension Days 0
Anticipated Completion Date 07/05/26

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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)

GRIFFIN STRUCTURES

Construction Activities Completed June 2025

Foundation and Structural Work:
• Placed East structural slab concrete on June 26 at 3:00 AM (Inspection #53, Mix Design #1633631, 414 Cu. Yds.).
• Installed rebar, edge forms, and dowels for West slab placement. • Underslab waterproofing completed at both East and West wings. • Rebar inspections completed for East and West slabs.
• Main Electrical Vault inspected and backfill completed.

Utility and Infrastructure Work:
• Continued site lighting, electrical trenching and conduit installation. • Installed domestic water (DW) piping underground.
• Fire riser installation visually inspected on June 17.

Mockups and Site Improvements:
• Completed mock-up for concrete finishes at Bocce court. • Formed and placed concrete seat walls and bioretention curbs. • Coordination ongoing for shade canopy footings and conduit sleeves.

Inspection and Coordination:
• Apex and City inspected slab reinforcement and waterproofing. • GCP inspected waterproofing applications.
• Romig and City onsite for trenching/backfill inspections. • AT&T and Comcast routing reviewed; approved to proceed with existing duct bank pathways.

Construction Activities Planned for July 2025

• Place West structural slab on July 2 at 3:00 AM.
• Begin erection of structural steel starting late July. • Complete anchor bolt survey and install helical piles at entrance canopy. • Continue fire water and domestic water line installation. • Excavate and form shade structure foundations.
• Finalize site concrete and lighting for Bocce court.
• Prepare for topping off ceremony in late July.

Key Challenges
• Storm Drain Leak: Emergency repair to be completed under COR #33.2. • Timely submittal and RFIs from the contractor and their review by the design team. • Change orders due to unforeseen site conditions, design coordination and revisions.

Budget Updates

The following Change Order Requests were approved by the City in June 2025 and have been incorporated into Contract Change Order #5 (Total Amount $63,926.00):
• COR #23.1 – Domestic Hot Water Modifications: $11,527. Added hot water return piping and associated insulation per revised plumbing plans to eliminate dead legs and improve circulation. • COR #25 – Meadow 240V Outlet Restoration: $12,672. Reinstated a 240V outlet in the Meadow area at the City’s request to restore power for park amenities. • COR #28 – Curtain Wall Delegated Design Adjustment: $12,182. Incorporated the contractor’s delegated design revisions for aluminum curtain wall framing due to structural drift requirements. • COR #33.2 – Storm Drain Catch Basin Leak Repair: $27,545. Provided emergency labor and materials

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CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)

GRIFFIN STRUCTURES

to repair an unforeseen leak at the Shell Blvd. catch basin encountered during sanitary sewer installation.

Contract and Contingency Financial Overview:

Original Contract Amount $44,626,000.00
Contingency (10%) $4,462,600.00
Approved Contract Change Orders $472,930.00
Total Adjusted Contract Amount $45,098,930.00
Contingency Remaining $3,989,670.00
Contingency % Remaining 89.4%
Total Completed and Stored to Date $10,028,357.54
% of Contracts Billed to Date 22.5%

Summary

June 2025 represented a pivotal month for the Foster City Recreation Center project as it transitioned from foundation work to vertical readiness. The East slab-on-grade was placed successfully, while final preparations were made for the West slab placement in early July.

Inspection milestones across waterproofing, rebar, and trenching were achieved, allowing for continued progress across site utilities and infrastructure. With structural steel delivery and canopy work set to begin, July will usher in a new phase of vertical construction momentum.

Note: This report is a monthly update for the Foster City Recreation Center Rebuild Project, highlighting key construction activities, upcoming tasks, challenges, and budgetary considerations.

8.2 Attachment 1 - Monthly Construction Manager's Report June 2025

264

Trenching and Excavation for New Sewer Pipe
Existing Storm Drain Leaking in Sewer Trench
Waterproofing Vapor Barrier, Plumbing and Electrical Penetrations COR 26.1 Raising Conduit During Below Slab Rock Placement Main Electrical Vault Prior to Building Inspection
New Bocce Court Curbs Placed

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Griffin Quality Assurance of Traffic
Modification Foundation
Trench and Conduit for Site
Electrical
Waterproofing Below Slab
Waterproofing Below Slab
Embed Plates
Below Slab Rock Placement
and Compaction

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266

Studrail at Intermediate Piles
Site Lighting Foundation Rebar
Electrical Vault Signed-Off for Backfill
Below Slab Rock Placement (West)
Traffic Signal Modifications
East Slab Rebar

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East Slab Concrete Placement
East Slab Concrete Placement
East Slab Concrete Placement
West Slab Rebar Installation
Site Lighting Conduit Trench
East Slab Rebar Prior to Placement

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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)

GRIFFIN STRUCTURES

Report Period: July 1 – 31, 2025

General Contractor: BHM Construction LLC
Construction Manager: Griffin Structures
Architect of Record: Group 4 Architecture

Introduction

The project advanced significantly in July, transi tioning from foundational work into the structural steel phase. The west slab-on-grade was completed, and full steel erection began mid-month, culminating in the topping-off ceremony recognizing the completion of primary framing. Significant off-site work proceeded for the new traffic signal modifications and drive aisle. EV charger conduit and fire water systems were partially installed on-site. Inspections ramped up across disciplines, with welding inspections being the priority for the coming weeks. While the contractor’s schedule still reflects a forecast slightly ahead of the contract milestone, key scopes such as MEP coordination, fire water trenching, and utility tie-ins remain critical to maintaining progress.

Contract Schedule Summary

NTP Issuance 11/0 4/2 4
Contract Duration 608 Calendar Days
Substantial Completion 06/17/26
Contract Final Completion 07/ 05 /2 6
Approved Extension Days 0
Anticipated Completion Date 07/05/2 6

8.2 Attachment 2 - Monthly Construction Manager's Report July 2025

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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)

GRIFFIN STRUCTURES

Schedule and Critical Path Status

• Schedule Update #8 (data date 6/30/25) forecasts Substantial Completion in early June 2026. • Structural steel erection and metal decking are currently driving the critical path • MEP hanger layout and sleeve coordination is pending the release of overlay drawings • Near-critical or sensitive scopes include:
o Shell Blvd. utility work (trenching, backfill, inspections in public ROW) o Transformer pad coordination and related deferred scopes o Curtain wall, storefront, and rainscreen submittals (pending or in final review)

Inspection & Quality Control

• Apex conducted daily shop material and site welding inspections; no deficiencies noted. • Bolting inspections and Skidmore testing completed onsite by Apex with assistance from the steel erector.
• Romig inspections are ongoing for trench compaction and fire water installation. • Degenkolb Observation #5 completed and noted generally conforming steel framing. • Structural slab compression strength results returned in conformance with plans and specs.

Construction Activities Completed - July 2025

• Completed west slab-on-grade placement and stripping
• Initiated and completed primary structural steel erection (Rec. Wing), including BRBs, stair framing, and topping-out milestone
• Installed metal decking in stages with tie-off safety measures • Conducted Topping-Off Ceremony recognizing structural steel completion • Continued trenching and installation of storm drain and sanitary sewer in Shell Blvd. right of way • Installed conduit and sleeves for EV chargers.
• Progressed site lighting, trenching and installation of pole bases • Completed off-site curb, gutter, and ADA ramp concrete as part of traffic signal modification work • Structural welding inspections performed by Apex confirmed conformance • High-strength bolting inspection and Skidmore testing completed following coordination • Degenkolb Structural Observation #5 confirmed general compliance of erected steel; one RFI issued for cantilever stub clarification
• Ongoing coordination for site signage, fencing, and play area features • LEED action plan submitted by BHM
• Public Works, Building, and Fire inspections conducted for ADA compliance, site electrical and fire water.
• Processed and submitted Pay Application #9 ($2,005,462.50)

Construction Activities Planned - August 2025

• Complete remaining structural steel framing and begin full installation of 2nd floor and roof metal decking
• Begin installation of stair rails, bracing, and miscellaneous steel elements • Submit MEP coordination overlay drawings for design review and begin layout of hangers and sleeves
• Install rooftop penetrations and initiate flashing layout coordination • Continue layout of roof blocking and initiate roof dry-in at completed deck areas

8.2 Attachment 2 - Monthly Construction Manager's Report July 2025

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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)

GRIFFIN STRUCTURES

• Continue trenching and conduit backfill for fire water, telecom, and site lighting scopes • Coordinate with Romig for trench inspection and compaction verification at Shell Blvd. • Begin forming and concrete work for signage and play area fencing post footings • Finalize design and install mockups and in-place elements. • Complete remaining traffic signal modification work at off-site intersection • Maintain structural observation and special inspection schedule for steel closeout

Key Challenges

• MEP coordination overlay drawings remain outstanding, delaying layout of hangers, sleeves, and penetrations, including coordination with roof equipment layout. • Pending final approvals of deferred submittals for fire alarm, sprinkler, seismic bracing, and generator remain in review.
• Shell Blvd. utility scopes require continued coordination by BHM, with Romig and City inspections. • Elevator Deferred Submittal approval.

Budget Updates

CCO No. 6 was executed in July for a total value of $82,489.00, with no added calendar days. This change order encompasses seven CORs addressing utility coordination, field conditions, and owner-directed adjustments:

• COR 13.1 – Power routing for cathodic protection and irrigation controller - $11,455.00 • COR 14.1 – Fall protection revision replacing CB-18 anchors with CB-12s and custom base plates - $1,933.00
• COR 26.3 – Manual conduit elevation in slab-on-grade rock section to mitigate settlement - $12,329.00
• COR 34 – Added etched finish to bocce court concrete curbs to match design intent - $2,034.00 • COR 36 – Lowering of existing 4" fiber conduits near the VIBE Center to achieve cover - $17,829.00
• COR 37 – New 2" telecom conduits installed due to missing existing duct in the field - $33,932.00 • COR 39 – Removal of a Melaleuca tree in poor health and in conflict with the new drive aisle - $2,977.00

These items were reviewed and recommended by Griffin Structures and approved by the City based on field conditions and scope clarifications.

Contract and Contingency Financial Overview:

Original Contract Amount $44,626,000.00
Contingency (10%) $4,462,600.00
Approved Contract Change Orders $555 ,419 .00
Total Adjusted Contract Amount $45,181,419.00
Contingency Remaining $3,907,181.00
Contingency % Remaining 87.6 %
Total Completed and Stored to Date $13,734,492.82
% of Contracts Billed to Date 30.4 %

8.2 Attachment 2 - Monthly Construction Manager's Report July 2025

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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)

GRIFFIN STRUCTURES

Summary

July delivered a tangible shift in project visibil ity and pace, with the full erection of structural steel transforming the site and off-site curb, gutter, and ADA ramp work establishing the new traffic signal geometry. Key inspections were completed across multiple disciplines, supporting continued slab, utility, and framing progress. With the primary structure now topped out, attention turns to preparing for overhead MEP layout, roof dry-in, and enclosure planning.

While general momentum was strong, several unresol ved items continue to threaten available schedule float. The delayed submission of MEP coordination overlay drawings is directly impacting the start of overhead layout and rooftop equipment rough-in. In parallel, deferred approvals for the fire sprinkler system, generator, seismic anchorage, and elevator continue to compress schedule for subsequent activities.

Maintaining progress in August hinges on resolving coordination bottlenecks, particularly the MEP overlay and deferred submittals, to allow overhead and rooftop work to proceed without delay. Enclosure planning, layout for mechanical and electrical systems, and continued site utility installations will be central to keeping the project aligned with the critical path. Timely responses from the design team and permitting agencies will be essential as the project enters the enclosure and dry-in phase heading into fall.

Note: This report is a monthly update for the Foster City Recreation Center Rebuild Project, highlighting key construction activities, upcoming tasks, challenges, and budgetary considerations.

8.2 Attachment 2 - Monthly Construction Manager's Report July 2025

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Trenching and Conduit for EV Chargers
Trenching and Conduit for Site Electrical
Trenching and Conduit for EV Chargers
Debris Box Hoisted for Slab Clean Up
Pedestrian Detour During Traffic Signal Modifications
Trenching for EV Charger Conduit
Demolition for Traffic Signal Modifications

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Site Lighting Foundation
Grading at Traffic Signal Modifications
Storm Drain Inlet Replaced at City Request
Structural Nuts and Washers Delivered
Buckling Restrained Braces Delivered
Metal Decking Delivered

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Fire Water Backflow
Structural Steel and Metal Deck Install
Steel Stairs Placed
Structural Steel Erection In Progress
Fire Water Prior to Thrust Block
EV Charger Conduits

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Concrete Placement for Curb and Gutter
Structural Steel Welding
New Concrete Curb and Gutter
Erector Setting Structural Steel
Topping Off Beam Raised
Structural Steel Topping Off Ceremony

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Contract Change Order Summary Sheet
Original Construction Contract 44,626,000.00$
Current Construction Contract 45,181,419.00$
Original Contingency 4,462,600.00 $
Remaining Contingency 3,907,181.00 $
Contract
Change Order
Number
Change Order
Request Number Description Price Execution Date
CCO#1 2.1 Unforeseen Plastic Cell Removal During Demolition 7,641.00 $ 12/17/2024 CCO#2 3 Handling and Disposal of Existing Asbestos Piping 4,284.00 $ 2/4/2025 CCO#2 4.1 Repair and Relocate Unforeseen Damaged Conduit 6,901.00 $ 2/4/2025 CCO#2 5 Unforeseen Vapor Barrier under Existing Bldg. Slab 145,594.00 $ 2/4/2025 CCO#2 7 Unforeseen Concrete Slab Thickness 12,026.00 $ 2/4/2025 CCO#2 10 Handling and Disposal of Additional Existing Asbestos Piping 7,464.00 $ 2/4/2025 CCO#2 11.1 Lime Treatment of the Building Pad 35,700.00 $ 2/4/2025 CCO#3 15.1 Carpet Tile Pattern and Color Change 4,995.00 $ 5/7/2025 CCO#3 17 Deep Electrical Underground Conduit Support 138,492.00 $ 5/7/2025 CCO#4 16 Grease Wate Heat Trace Insulation 32,000.00 $ 6/6/2025 CCO#4 22 Electrical Support Waterproofing 12,978.00 $ 6/6/2025 CCO#4 24 Added Mop Sinks at Janitor Closets 8,979.00 $ 6/6/2025 CCO#4 27 Design Service Transfer for Operable Partition Bracing (Credit) (8,050.00) $ 6/6/2025 CCO#5 23.1 Modify the Domestic Hot Water System 11,527.00 $ 7/2/2025 CCO#5 25 Meadow 240V Outlet Restoration 12,672.00 $ 7/2/2025 CCO#5 28 Aluminum Curtain Wall Store Front 12,182.00 $ 7/2/2025 CCO#5 33.2 Storm Drain Leak Repair 27,545.00 $ 7/2/2025 CCO#6 13.4 Power for Cathodic Protection and Irrigation Controller 11,455.00 $ 7/21/2025 CCO#6 14.1 Fall Protection Device Model Change 1,933.00 $ 7/21/2025 CCO#6 26.3 Conduit Elevation Adjustment in Salb-on-Grade Rock Section 12,329.00 $ 7/21/2025 CCO#6 34 Etched Finish at Bovve Ball Court Concrete Curbs 2,034.00 $ 7/21/2025 CCO#6 36 Lower Existing Fiber Conduits at Vibe Center 17,829.00 $ 7/21/2025 CCO#6 37 Added Condruit for Telecommunications 33,932.00 $ 7/21/2025 CCO#6 39 Removal of Existing Tree Adjaccent to the new Drive Aisle 2,977.00 $ 7/21/2025 Total Change Orders 555,419.00$

8.2 Attachment 3 - Contract Change Order Summary Sheet

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Prepared Date 7/31/2025 City of Foster City, CA
Accounts Payable Check Register

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Foster City City CouncilAugust 18, 2025

Foster City City Council
August 18, 2025