DATE:August 18, 2025
TO:Mayor and Members of the City Council
VIA:Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM:Derek Schweigart, Parks and Recreation Director
Justin Lai, Senior Civil Engineer
DEPARTMENT: Parks and Recreation
SUBJECT:RECREATION CENTER REBUILD PROJECT (CIP 301-678)
GENERAL UPDATE
RECOMMENDATION
It is recommended that the City Council, by Minute Order, receive and accept the update report on the Recreation Center Rebuild Project (Project). This is an informational report only. No further action is required.
EXECUTIVE SUMMARY
Staff will provide a verbal update of the latest Project activities at the City Council meeting. The Project update will consist of this staff report and the attached Construction Manager’s Report. Some of the notable highlights from the past two months of the Project include:
Completion of the underground utilities beneath the building footprint, which include storm, sewer, and electrical.
Waterproofing of the foundation was completed and the building’s slab was poured.
Steel was erected and the Topping Off Ceremony was held. Utility work continued with development on electrical, sewer and water lines. The intersection improvements began at Shell Blvd and Foster Square Lane.
BACKGROUND/ANALYSIS
BHM Construction, LLC. (BHM) completed the underground work beneath the building footprint. Following the underground completion, the building slab was prepared by installing a waterproof membrane and pouring concrete over two days. In total, it required roughly one hundred concrete trucks. Vertical construction of the building began with steel being delivered to the site and being erected over several days. A Topping Off Ceremony was held on July 29, 2025, which marked the completion of the building’s steel structure with the placement of the last steel beam that was signed by the City Council, staff, project team and key contributors to the Project.
Outside of the building footprint, BHM continued working on utilities such as the electrical, sewer, and water. The traffic light signal intersection improvements began at Shell Blvd and Foster Square Lane, which involved relocating an existing traffic signal, starting demolition for the new exit lane from the parking lot and construction of the updated concrete sidewalk and ADA ramps. The two newly expanded bocce courts were made to match the existing bocce courts, which is also being prepped for the refresh to the playing surface.
During the construction, submittal, and request for information (RFI) process, it was found that multiple aspects of the design required additional scope which resulted in Contract Change Order (CCO) #5 and #6.
CCO #5 consisted of the following items:
1. The plumbing was revised to add an additional hot water piping to improve performance of the system and meet requirements that were not included in the contract documents. The additional cost for materials and labor was $11,527.
2. During construction, it was found that one of the 240V outlets was disrupted by the demolition that wasn’t shown on as-built plan documents. The City wanted to have the power restored which required running a new conduit. The additional cost for materials and labor was $12,672.
3. The aluminum curtain wall store fronts of the building’s events wing were exceeding the structural limits of the original specified product. A modification to the product was required which added additional costs. The additional cost for materials was $12,182.
4. During the construction of the new sewer line, BHM found a leak in the adjacent storm drain, which resulted in stopping the installation of the sewer. This change order addressed repairs to the storm drain that wasn’t in the contract documents.
The additional cost for materials and labor was $27,545.
The total cost of CCO #5 was $63,926.
CCO #6 consisted of the following items:
During construction it was found that the cathodic protection rectifier and irrigation controller were powered by the bocce court’s power source which was unknown prior to demolition. BHM had to restore power to the two City-owned facilities from a different power source. The additional cost for materials and labor was $11,455.
A fall protection device model was changed to accommodate proper spacing.
The additional cost for materials and labor was $1,933. Conduit under the building’s slab required additional support to accommodate future settlement. The additional cost for materials and labor was $12,329. To have the newly expanded bocce courts match the existing bocce courts, the concrete surface was etched for cohesiveness. The additional cost for materials and labor was $2,034.
Two existing conduits which supplied fiber to The Vibe were found to be inadequately buried in a shallow trench. BHM was instructed to install the conduit lower at an appropriate depth. The additional cost for materials and labor was $17,829.
A new telecom conduit was installed as the previous conduit was not useable per plan. The additional cost for materials and labor was $33,932. While constructing the new exit lane of the parking lot, there was concern that a tree would not survive due to the roots and canopy being cut. The arborist said the tree would likely not survive and could lead to a future hazard. BHM was instructed to remove the tree. The additional cost for materials and labor was $2,977.
The total cost of CCO #6 was $82,489.
The remaining contingency balance following the execution of CCOs #5 and #6 is $3,907,181 and the current contract amount is $45,181,419.
Upcoming Construction Activity
The building’s framing and outside envelope will continue to be constructed, which includes the roofing and decking. The intersection improvements will be completed and other utility work outside of the building will be constructed. Demolition of the former senior center parking lot will begin, and the future play area will be prepped for posts and signage. Additional information on the site activities can be found in the Construction Manager’s Reports attached.
Project Schedule Summary
Site Work, Underground Utilities and Grading January 2025 – October 2025 Foundation and Structural Framing January 2025 - August 2025 Building Exterior Framing and Envelope September 2025 - December 2025 Interior Framing & Mechanical, Electrical, and
Plumbing
September 2025 – April 2026
Interior Finishes and Closeout April 2026 – July 2026
Project Completion July 2026
CEQA
In July 2023, the City of Foster City, in accordance with the requirements of the California Environmental Quality Act (“CEQA”), the State CEQA Guidelines adopted by the Secretary of Resources, and the City of Foster City Environmental Review Guidelines, prepared an Initial Study and Mitigated Negative Declaration (SCH # 20231009) with Standards Conditions and Mitigation Monitoring and Reporting Program (SCAMMRP), and CEQA Findings (IS/MND) for the Recreation Center Rebuild Project.
On November 16, 2023, the City Planning Commission adopted the IS/MND and approved the Use Permit for the Project. Pursuant to Public Resources Code section 21166 and CEQA Guidelines section 15164(b), the City prepared an Addendum to the adopted Mitigated Negative Declaration for the temporary Modular Buildings portion of the work.
FISCAL IMPACT
There is no fiscal impact associated with this update. Any fiscal impacts to the Project will be presented to the City Council as a separate agenda item with a recommended action. The construction budget can be seen on the attached Construction Manger’s Report.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:
Attachment 1 – Monthly Construction Manager's Report June 2025 Attachment 2 – Monthly Construction Manager's Report July 2025 Attachment 3 – Contract Change Order Summary Sheet