Agenda packet — Foster City City Council, October 6, 2025

CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING HTTPS://FOSTERCITY ORG.ZOOM.US/J/82592136594 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

Members of the public wishing to speak will be asked to fill out a Request to Speak Form. Forms will be accepted until the staff presentation on an agenda item ends, or until the public comment period on non agenda items is closed. For special meetings, public comment is limited to item(s) on the agenda only.

To Observe the Meeting via Teleconference/Video Conference:

To access the meeting by computer / smartphone, go to: https://fostercityorg.zoom.us/j/82592136594 To dialin via phone:
16694449171 or
14086380968
And enter Webinar ID: 825 9213 6594
To Participate in the Meeting by Providing Public Comment via Teleconference/Video Conference:

During the Meeting: Live verbal public comments may be made by members of the public joining the meeting via Zoom. Zoom access information is provided above. Use the “raise hand” feature (for those joining by phone, press *9 to “raise hand”) during the public comment period for the agenda item you wish to address. The Zoom Host will call on people to speak by name provided or last 4 digits of phone number for dialin attendees. Please clearly state your full name for the record at the start of your public comment.

Before the Meeting: Written public comments for the record may be submitted in advance by 4:00 p.m. the day of the meeting by email to: [email protected] and will be made part of the written record but will not be read verbally at the meeting. Written public comments submitted by email should adhere to the following:

Clearly indicate the Agenda Item No. or specify “Public” in the Subject Line for items not on the agenda Include the submitter’s full name (Recommended but not required) Written public comments received by 4:00 p.m. the day of the meeting will be provided in their entirety to the City Council prior to the meeting and will be made part of the written record but will not be read verbally at the meeting.

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, October 06, 2025 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez

4. SPECIAL PRESENTATIONS

4.1. A Proclamation Declaring the Week of October 511, 2025 as "Fire Prevention Week”

5. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

Information may be received, placed on a future agenda, or referred to the appropriate City staff. FCMC 2.08.240 Addressing the Council. "...Each person desiring to address the Council shall step up to the public rostrum after being recognized to speak by the presiding officer, shall state his/her name and address for the record, state the subject he/she wishes to discuss, state who he/she is representing if he/she represents an organization or other persons and, unless further time is granted by majority vote of the Council, shall limit his/her remarks to three minutes. The City Council may vary the time limit for any speaker, if it deems this necessary." Speakers may join the Zoom meeting via the meeting link and using the “raise hand” feature and the Zoom host will call on people.

6. CITY/EMID CONSENT CALENDAR
All matters listed under Consent Calendar are considered to be routine by the City Council/EMID Board of Directors and will be enacted by one motion unless removed by a member of the Council/Board, staff, or public. There will be no separate discussion on these items unless a citizen or a Council/Board member so requests.

This section includes minutes, ordinances for adoption, resolutions for adoption, and other business as needed. If discussion is required, that item will be removed from the Consent Calendar and will be considered separately after approval of the remaining items on the Consent Calendar. Vote may be by roll call.

6.1. City/EMID Regular Meeting Minutes of September 15, 2025

6.2. A Resolution of the City Council of the City of Foster City Authorizing the Police Department to Purchase a OneYear Maintenance Renewal from Intrado to Maintain the Existing Dispatch Customer Premise Equipment (CPE); and Authorizing Appropriation of $25,378.65 From the General Fund to Account 00106304214246
a) Staff Report
b) Adopt Resolution

6.3. A Resolution of the City Council of the City of Foster City Authorizing a Four Year Contract with Axon Enterprise, Inc., in the Amount of $106,192.79 to Purchase and Implementation of Eleven Axon Fleet 3InCar Video Cameras and All Necessary Hardware, Software, Licenses, and Technical Support Services and Authorizing an Appropriation of $21,238.54 from the General Fund to Account No. 00106204214251
a) Staff Report
b) Adopt Resolution

6.4. A Resolution of the City Council of the City of Foster City Authorizing the Mayor to Execute the Mosquito Abatement Services Agreement with the San Mateo County Mosquito and Vector Control District for FY 20252028 in an Amount Not to Exceed $55,000 Annually
a) Staff Report
b) Adopt Resolution

7. RESOLUTIONS FOR ADOPTION

7.1. A Resolution of the City Council of the City of Foster City Hall Approving the Closure of City Hall and the Community Center Between the Dates of December 26, 2025 Through January 2, 2026 and Authorizing the City Manager to Close City Hall and the Community Center Each Year Going Forward for the Days Between Christmas and New Year’s
a) Staff Report
b) Action – Adopt Resolution

7.2. Consideration of a Supplemental Appropriation of $4,500,000 to the Public Employees Medical and Hospital Care Act. (PEMHCA) Section 115 Trust a) Staff Report
b) Action – Adopt A Resolution of the City Council of the City of Foster City Authorizing a Supplemental Appropriation in the Internal Service Fund for PEMCHA Obligations (Fund 508) for $4,500,000 to Deposit into the Section 115 Trust
c) Action – Adopt A Resolution of the Board of Directors of the Estero Municipal Improvement District Authorizing a Supplemental Appropriation in the Internal Service Fund for PEMCHA Obligations (Fund 508) for $4,500,000 to Deposit into the Section 115 Trust

8. COMMUNICATIONS

8.1. City/District Warrants of Demands were Processed and Issued on September 16, 2025, and ACH were processed on September 5, 2025 a) Information Item Only
b) No Action Required

9. CITY/DISTRICT MANAGER REPORTS, COUNCIL/BOARD STATEMENTS AND REQUESTS, AND COUNCIL LIAISON REPORTS
City/District Manager and Council/EMID Board Members report on their various assignments and liaison roles and Council/EMID Board requests for scheduling future items.

10. CLOSED SESSION

10.1. Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to Section 54956.9(d)(2)(e)(3) (one potential cases) (See Attached)

10.2. Conference with Legal Counsel—Anticipated Litigation Initiation of Litigation Pursuant to Section 54956.9(d)(4) (One Potential Case)

10.3. Report Out from Closed Session

11. ADJOURNMENT
The public is invited to attend.

Any attendee wishing special accommodations at the meeting should contact the City Clerk’s Department at (650) 2863250 or [email protected] at least 48 hours in advance of the meeting. The City has a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility.

That procedure for receiving and resolving requests for accommodation is available at the City Clerk’s Office. All meetings are conducted in a manner consistent with applicable civil rights and nondiscrimination laws.

Any writings or documents provided to a majority of the City Council or EMID Board regarding any item on this agenda after the agenda packet was distributed will be made available for public inspection in the City Clerk Department at City Hall located at 610 Foster City Boulevard during normal business hours and at the meeting.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

LIVE every 1st and 3rd Monday of the month
REPLAY next day at 1:00 pm (that week only)
REPLAY Saturday at 5:00 pm (only on Saturday the week the actual meeting occurs) City Council meetings on https://www.fostercity.org/community/page/fctvlivestream:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

1 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING HTTPS://FOSTERCITY ORG.ZOOM.US/J/82592136594 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, October 06, 2025 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez

4. SPECIAL PRESENTATIONS

4.1. A Proclamation Declaring the Week of October 511, 2025 as "Fire Prevention Week”

5. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

6.1. City/EMID Regular Meeting Minutes of September 15, 2025

7. RESOLUTIONS FOR ADOPTION

8. COMMUNICATIONS

8.1. City/District Warrants of Demands were Processed and Issued on September 16, 2025, and ACH were processed on September 5, 2025 a) Information Item Only
b) No Action Required

10. CLOSED SESSION

10.1. Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to Section 54956.9(d)(2)(e)(3) (one potential cases) (See Attached)

10.2. Conference with Legal Counsel—Anticipated Litigation Initiation of Litigation Pursuant to Section 54956.9(d)(4) (One Potential Case)

10.3. Report Out from Closed Session

11. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

2 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING HTTPS://FOSTERCITY ORG.ZOOM.US/J/82592136594 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, October 06, 2025 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez

4. SPECIAL PRESENTATIONS

4.1. A Proclamation Declaring the Week of October 511, 2025 as "Fire Prevention Week”

5. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

6.1. City/EMID Regular Meeting Minutes of September 15, 2025

7. RESOLUTIONS FOR ADOPTION

8. COMMUNICATIONS

8.1. City/District Warrants of Demands were Processed and Issued on September 16, 2025, and ACH were processed on September 5, 2025 a) Information Item Only
b) No Action Required

10. CLOSED SESSION

10.1. Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to Section 54956.9(d)(2)(e)(3) (one potential cases) (See Attached)

10.2. Conference with Legal Counsel—Anticipated Litigation Initiation of Litigation Pursuant to Section 54956.9(d)(4) (One Potential Case)

10.3. Report Out from Closed Session

11. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

3 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING HTTPS://FOSTERCITY ORG.ZOOM.US/J/82592136594 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, October 06, 2025 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez

4. SPECIAL PRESENTATIONS

4.1. A Proclamation Declaring the Week of October 511, 2025 as "Fire Prevention Week”

5. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

6.1. City/EMID Regular Meeting Minutes of September 15, 2025

7. RESOLUTIONS FOR ADOPTION

8. COMMUNICATIONS

8.1. City/District Warrants of Demands were Processed and Issued on September 16, 2025, and ACH were processed on September 5, 2025 a) Information Item Only
b) No Action Required

10. CLOSED SESSION

10.1. Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to Section 54956.9(d)(2)(e)(3) (one potential cases) (See Attached)

10.2. Conference with Legal Counsel—Anticipated Litigation Initiation of Litigation Pursuant to Section 54956.9(d)(4) (One Potential Case)

10.3. Report Out from Closed Session

11. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

4 CITY OF FOSTER CITY/
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD
FOSTER CITY, CALIFORNIA
MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING HTTPS://FOSTERCITY ORG.ZOOM.US/J/82592136594 PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE CITY COUNCIL PRIOR TO THE MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Blvd, Foster City, California, 94404 To Provide Public Comment in Person:

To Observe the Meeting via Teleconference/Video Conference:

Written public comments will be posted to the City’s website for review prior to the meeting.

AGENDA
Monday, October 06, 2025 6:30 PM
REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF

DIRECTORS

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez

4. SPECIAL PRESENTATIONS

4.1. A Proclamation Declaring the Week of October 511, 2025 as "Fire Prevention Week”

5. PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

6.1. City/EMID Regular Meeting Minutes of September 15, 2025

7. RESOLUTIONS FOR ADOPTION

8. COMMUNICATIONS

8.1. City/District Warrants of Demands were Processed and Issued on September 16, 2025, and ACH were processed on September 5, 2025 a) Information Item Only
b) No Action Required

10. CLOSED SESSION

10.1. Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to Section 54956.9(d)(2)(e)(3) (one potential cases) (See Attached)

10.2. Conference with Legal Counsel—Anticipated Litigation Initiation of Litigation Pursuant to Section 54956.9(d)(4) (One Potential Case)

10.3. Report Out from Closed Session

11. ADJOURNMENT
The public is invited to attend.

City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99:

STREAMED LIVE every 1st and 3rd Monday of the month
City Council meetings ondemand:
https://www.fostercity.org/agendasandminutes

5 4.1

4.1 Proclamation

6 CITY OF FOSTER CITY/

ESTERO MUNICIPAL IMPROVEMENT DISTRICT
REGULAR MEETING OF SEPTEMBER 15, 2025

MINUTES

CALL TO ORDER OF CITY COUNCIL/EMID BOARD OF DIRECTORS
The Regular Meeting of September 15, 2025 of the City Council of the City of Foster City, sitting as said Council and as ex officio the Board of Directors of the Estero Municipal Improvement District (EMID), was called to order at 6:30 p.m. by Mayor/President Stacy Jimenez.

This meeting was held as a hybrid meeting.

ROLL CALL
The Communications Director/City Clerk/District Secretary called the roll:

PRESENT: Councilmembers/ex officio EMID Directors Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Stacy Jimenez.

ABSENT: None.

STAFF PRESENT: Stefan Chatwin, City/District Manager; Benjamin Stock, City Attorney/District Legal Counsel; Marlene Subhashini, Assistant City/District Manager; Sofia Mangalam, Community Development Director; Diane Pitman, Administrative Services Director; Andrew Brozyna, Public Works Director; Derek Schweigart, Parks and Recreation Director; Cory Call, Police Chief; Rob Lasky, IT Manager; Zaheed Danish, Public Works Maintenance Manager; Frank Fanara, Parks Manager; Kevin Ortiz, Management Analyst; Madeline Koval Dietzman, Recreation Coordinator; Katherine Estrada, Deputy City Clerk; Shuli Chen, Video Technician; and Priscilla Schaus, Communications Director/City Clerk/District Secretary.

SPECIAL PRESENTATIONS
A PROCLAMATION RECOGNIZING OCTOBER 2025 AS “DOMESTIC VIOLENCE AWARENESS MONTH.”
Councilmember Venkat presented the Proclamation Recognizing October 2025 as “Domestic Violence Awareness Month.”
PUBLIC

6.1 6.1 Minutes

7 Evan Adams addressed the City Council via email regarding the Bicycle Pedestrian Master Plan.

RESOLUTIONS FOR ADOPTION
APPOINTMENT OF FIFTEEN MEMBERS TO THE YOUTH ADVISORY COMMITTEE.

CITY RESOLUTION NO. 2025-73. TAKEN OUT OF AGENDA ORDER.

Without objection from the City Council, Mayor Jimenez took this item out of agenda order.

Recreation Coordinator Koval Dietzman presented the staff report and introduced the members of the Youth Advisory Committee.

Discussion ensued.

Motion by Councilmember Venkat, seconded by Councilmember Niederhofer, and carried unanimously, 5-0-0, adopting City Resolution No. 2025-73, “A Resolution of the City Council of the City of Foster City Approving the Appointment of Fifteen Members to the Youth Advisory Committee.”

CONSENT CALENDAR
Motion by Vice Mayor/Vice President Kiesel, seconded by Councilmember/Director Niederhofer, and carried unanimously, 5-0-0, approving the following items on the City/District Consent Calendar:

City/EMID Consent Calendar

1. City/EMID Special Meeting Minutes of August 25, 2025;

2. City/EMID Regular Meeting Minutes of September 2, 2025; and

3. City Resolution No. 2025-74, “A Resolution of the City Council of the City of Foster City Approving the After School Activity (ASA) Bus Program Funding Agreement Between the City of Foster City and the San Mateo Union High School District for a Contribution in the Amount of $22,208 to Fund the ASA Bus Program for the 2025-2026 School Year, Authorizing the City Manager to Execute the Funding Agreement, and Authorizing an Appropriation in an Amount Not-to-Exceed $22,208 to the Community Benefits Fund, Account No. 005-0110-413-4251, to Fund the Contribution”.

ITEMS REMOVED FROM CONSENT CALENDAR
AMENDING SECTION 2.28.090 WITHIN CHAPTER 2.28, “PLANNING,” OF TITLE 2, “ADMINISTRATION AND PERSONNEL” OF THE FOSTER CITY MUNICIPAL CODE TO

ADD DUTIES OF BOARD OF APPEALS TO THE PLANNING COMMISSION AND

6.1 6.1 Minutes

8 FINDING THE AMENDMENTS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINE SECTION 15061(B)(3) (FIRST READING ON SEPTEMBER 2, 2025). CITY ORDINANCE NO. 693.

Without objection from the City Council, Mayor Jimenez removed this item from the Consent Calendar at the request of Vice Mayor Kiesel.

Discussion ensued.

Motion by Councilmember Niederhofer, seconded by Councilmember Venkat, and carried, 4-1-0, Vice Mayor Kiesel voted “no,” adopting City Ordinance No. 693, “An Ordinance of the City of Foster City Amending Section 2.28.090 within Chapter 2.28, “Planning,” of Title 2, “Administration and Personnel” of the Foster City Municipal Code to Add Duties of Board of Appeals to the Planning Commission and Finding the Amendments Exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Guideline Section 15061(B)(3) (First Reading on September 2, 2025).” LETTER TO THE HONORABLE DONALD J. AYOOB OF THE SUPERIOR COURT IN

RESPONSE TO THE SAN MATEO COUNTY CIVIL GRAND JURY REPORT DATED JULY 8, 2025, ENTITLED "WILL THE NEXT ONE LEAVE YOU HIGH AND DRY?”.

MINUTE ORDER NO. 2047.

Without objection from the EMID Board of Directors, President Jimenez removed this item from the Consent Calendar at the request of Director Sullivan.

Public Works Director Brozyna presented the staff report.

Discussion ensued.

Motion by Director Venkat, seconded by Director Sullivan, and carried unanimously, 5-0- 0, adopting Minute Order No. 2047, approving the Letter to the Honorable Donald J.

Ayoob of the Superior Court in Response to the San Mateo County Civil Grand Jury Report Dated July 8, 2025, Entitled "Will the Next One Leave You High and Dry?".

PUBLIC HEARINGS
FOSTER CITY MUNICIPAL CODE AMENDMENTS TO TITLE 15, “BUILDING AND CONSTRUCTION.” CITY ORDINANCE NO. 694.

Community Development Director Mangalam presented the staff report.

Mayor Jimenez opened a public hearing to hear and consider comments regarding Foster City Municipal Code Amendments to Title 15, “Building and Construction.” No public testimony was received.

6.1 6.1 Minutes

9 Without objection from the City Council, Mayor Jimenez closed the public hearing.

Discussion ensued.

Motion by Councilmember Niederhofer, seconded by Councilmember Sullivan, and carried, 4-1-0, Vice Mayor Kiesel voted “no,” to adopt City Ordinance No. 694, “An Ordinance of the City of Foster City Repealing and Replacing Sections 15.02.120, “Means of Appeals” Adopting by Reference and Amending Section 113 of the California Building Code;15.04.110, “Board of Appeals” Adopting by Reference and Amending Section R112 of the California Residential Code; 15.06.080, “Means of Appeals” Adopting by Reference and Amending Section 112 of the California Existing Building Code; 15.08.080, “Board of Appeals” Adopting by Reference and Amending Section 107.0 of the California Mechanical Code; 15.16.070, “Board of Appeals” Adopting by Reference and Amending Section 107.0 of the California Plumbing Code; and Adopting a New Section 15.20.190, “Board of Appeals” within Title 15, “Building and Construction” of the Foster City Municipal Code Adopting by Reference and Amending Section 89.108.8 of the California Electrical Code to Designate the Planning Commission as the Board of Appeals to Hear and Decide Appeals of Decisions Made by the Building Official; and Finding the Amendments Exempt From the California Environmental Quality Act (CEQA) Pursuant to CEQA Guideline Section 15061(B)(3) (First Reading on September 2, 2025).”

REPORTS
PARKS SYSTEM MASTER PLAN GENERAL PROJECT UPDATE. MINUTE ORDER NO. 2048.

Parks Manager Fanara presented the staff report, and Peter Winch and Madison Merrill from Wallace Roberts & Todd (WRT) presented a PowerPoint presentation.

Sharon Staley addressed the City Council via teleconference.

Discussion ensued.

Motion by Councilmember Niederhofer, seconded by Vice Mayor Kiesel, and carried unanimously, 5-0-0, adopting Minute Order No. 2048, receiving and accepting the status update on the Parks System Master Plan (PSMP).

RESOLUTIONS FOR ADOPTION

ADD NEW JOB DESCRIPTION OF THE PRINCIPAL BUILDING INSPECTOR AND

AUTHORIZING A SUPPLEMENTAL APPROPRIATION TO HIRE A TEMPORARY

PRINCIPAL BUILDING INSPECTOR AND APPROVING AND ADOPTING THE AMENDED PAY PLAN FOR FISCAL YEAR 2025-2026. CITY RESOLUTION NO. 2025-

75. EMID RESOLUTION NO. 3820.

Administrative Services Director Pitman presented the staff report.

6.1 6.1 Minutes

10 Discussion ensued.

Motion by Councilmember/Director Venkat, seconded by Councilmember/Director Sullivan, and carried unanimously, 5-0-0, adopting City Resolution No. 2025-75, “A Resolution of the City Council of the City of Foster City Adding New Job Description of Principal Building Inspector and Authorizing a Supplemental Appropriation to Hire a Temporary Principal Building Inspector and Approving and Adopting the Amended Pay Plan for Fiscal Year 2025-2026” and EMID Resolution No. 3820, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Adding New Job Description of Principal Building Inspector and Authorizing a Supplemental Appropriation to Hire a Temporary Principal Building Inspector and Approving and Adopting the Amended Pay Plan for Fiscal Year 2025-2026.”

COMMUNICATIONS
CITY/DISTRICT WARRANT OF DEMANDS. NO ACTION TAKEN.

City/District Warrants of Demands were Processed and Issued on August 15, 2025, and August 28, 2025.

CITY/DISTRICT MANAGER REPORTS, COUNCIL/BOARD STATEMENTS AND

REQUESTS, AND COUNCIL LIAISON REPORTS

Councilmember/Director Venkat stated she attended the Foster City American Youth Soccer Organization (AYSO) Opening Day Ceremony on September 6. As part of the San Mateo-Foster City School District Board, she attended the Ribbon Cutting Ceremony for Meadow Heights Elementary School’s new Multipurpose Building on September 3.

Councilmember/Director Niederhofer stated she attended the Gilead Sciences Groundbreaking Ceremony for their Lakeside Drive project on September 3. On September 6, she attended the AYSO Opening Day Ceremony. On September 10, she attended the San Mateo Consolidated Fire Department Badge Pinning Ceremony.

Councilmember/Director Sullivan stated he attended the AYSO Opening Day Ceremony on September 6. On September 9, he attended the Parks and Recreation Committee special meeting. On September 10, he attended the San Mateo Union High School District Board meeting. On September 11, he attended the Traffic Review Committee special meeting.

Vice Mayor/Vice President Kiesel stated he attended the San Mateo County Library Joint Powers Authority Governing Board meeting on September 15, where they approved their budget for Fiscal Year 2025-2026. He stated he will be attending the Rethink Waste Board meeting and Bay Area Water Supply and Conservation Agency (BAWSCA) Board meeting on September 18.

6.1 6.1 Minutes

11 Mayor/President Jimenez shared that the Community Bike Ride will be on September 21 starting at 10:30 a.m. at Boothbay Park. On September 11, she attended the 9/11 Remembrance Ceremonies at Fire Station #28 in Foster City and Fire Station #21 in Downtown San Mateo; then she attended the City/County Association of Governments of San Mateo County (C/CAG) Board meeting, where they had a presentation from Joint Venture Silicon Valley on regional trends and issues. On September 15, she attended the San Mateo County Child Care Partnership Council (CCPC) meeting and shared there will be a Child Care Town Hall hosted by San Mateo County Supervisors Speier and Gauthier on September 16 at 6:00 p.m. at the San Mateo Main Library.

CLOSED SESSION
Mayor Jimenez recessed the meeting into Closed Session for:

1. Conference with Legal Counsel—Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: Foster City Marina Center LLC v. City of Foster City, et al. (San Mateo Superior Court Case No. 22 CIV 03526);

2. Conference with Legal Counsel—Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: City of Foster City v. Elizabeth Karnazes, et al. (San Mateo Superior Court Case No. 24 CIV 06967); and

3. Report Out from Closed Session.

Meeting recessed into Closed Session at 8:37 p.m. and reconvened at 9:24 p.m.

ADJOURNMENT
Hearing no objection from the City Council/EMID Board, Mayor/President Jimenez adjourned the meeting. Meeting adjourned at 9:24 p.m.

6.1 6.1 Minutes

12 1
0 2
1 DATE: October 6, 2025

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager

FROM: Cory Call, Chief of Police
DEPARTMENT: Police
SUBJECT: PURCHASE MAINTENANCE RENEWAL FROM INTRADO FOR

POLICE DISPATCH CUSTOMER PREMISE EQUIPMENT AND
APPROPRIATION OF $25,378.65 FROM THE GENERAL FUND
BALANCE TO ACCOUNT NO. 001-0630-421-4246 FOR FY 2025-
2026

RECOMMENDATION
It is recommended that City Council approve the attached resolution (Attachment 1) authorizing the Foster City Police Department (FCPD) to purchase a one-year maintenance renewal from Intrado to maintain the existing Customer Premise Equipment (CPE) for the agency’s dispatch center and authorizing an appropriation of $25,378.65 from the General Fund to Account 001-0630-421-4246 for FY 2025-2026.

EXECUTIVE SUMMARY
The existing CPE was purchased and installed in 2014 and included a five-year maintenance agreement with Intrado. Since the expiration of the five-year maintenance agreement, the FCPD has renewed it annually because Intrado is the sole source provider of maintenance service for the existing CPE. Because of Intrado’s sole source status, bidding has been dispensed as allowed by Section 3.04.110 B of the Foster City Municipal Code. The FCPD has utilized one-year maintenance agreements, and with this being year 12. Utilizing one-year maintenance agreements is the preferred method to obtain service because of the imminent implementation of the cloud based, NextGen 9-1-1 (NG9-1-1) system. NG9-1-1 is developed and will be deployed by the Cal OES 9- 1-1 branch. However, delays have occurred in the deployment of NG9-1-1, so the FCPD continues to use its current CPE. The renewal of this Intrado maintenance

6.2 6.2 Staff Report

13 1
0 2
1 agreement allows the current CPE to be supported until the NG9-1-1 system is ready for deployment. The one-year Intrado maintenance agreement costs $25,378.65. The cost of the agreement is reimbursed fully by the Cal OES; and a Commitment to Fund document has been provided to confirm reimbursement (Attachment 3).

Reimbursement is often provided within 30 days of the purchase.

BACKGROUND/ANALYSIS
CPE equipment is used to receive, and process calls made into the 9-1-1 system.

Some of the uses of the existing CPE include:
• Receive wireless and landline 9-1-1 calls into the dispatch center. • A text-to-9-1-1 system is in place to receive 9-1-1 text messages into the dispatch center.
• Identify the location of a person calling 9-1-1.
• Identify the location of calls into the 9-1-1 system that were dropped, abandoned by the caller, or misrouted.
• Provide the agency with reporting and analysis information to examine and understand historical activity involving the 9-1-1 system.

The existing CPE was purchased and installed in 2014. According to the Cal OES 9-1-1 Branch, the recommended life and when a CPE system should be replaced is five years. The existing CPE included five years of maintenance from Intrado at the time of purchase. The FCPD has annually renewed maintenance with Intrado because they are the sole source provider of service. Because of Intrado’s sole source status, bidding has been dispensed as allowed by Section 3.04.110 B of the Foster City Municipal Code. Maintenance for years 6-11 have been purchased annually.

The Cal OES 9-1-1 Branch is currently working on a cloud-based 9-1-1 system that will replace the existing 9-1-1 system. The new system is referred to as NextGen 9-1-1 (NG9-1-1). Cal OES is working closely with vendors, such as Intrado, to make this system available as soon as possible; however, there have been substantial delays due to unsatisfactory performance when vendors test their CPE using the NG9-1-1 system.

Development of the NG9-1-1 system has been ongoing for several years. Because of the significant improvements and capabilities expected of the NG9-1-1 system compared to the existing 9-1-1 system, the FCPD made the decision to retain the existing 9-1-1 system and CPE until the NG9-1-1 system is available. With the regular maintenance and service that Intrado has provided, the existing CPE has continued to serve the agency and community well. This is expected to continue through year 12.

Until NG9-1-1 is available, the existing CPE must be maintained and serviced regularly, and expeditiously when problems arise. The agency’s CPE is essential and is heavily relied upon to provide necessary services to the community. Intrado has maintained the existing CPE for ten years; there have been no issues with Intrado’s service that would cause concern with renewing our agreement for an additional year of maintenance and

6.2 6.2 Staff Report

14 1
0 2
1 service. Included in the maintenance renewal from Intrado is software protection, remote technical support, on-site support, and hardware protection service. As the maintenance period began on September 4, 2025, Intrado confirmed the existing maintenance plan would continue uninterrupted as we work toward making payment.

Currently, NG9-1-1 deployment is behind schedule. The State has not provided an exact deployment time, but the FCPD will continue with the Intrado CPE maintenance service until final implementation.

California Environmental Quality Act
Purchase of the one-year maintenance renewal from Intrado is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment.

FISCAL IMPACT
If approved, $25,378.65 will be appropriated to account No. 001-0630-421-4246 in the FCPD budget from the City’s General Fund. This purchase will be initially funded by the City and will be reimbursed to the City by the Cal OES 9-1-1 Branch. A Commitment to Fund document (Attachment 3) was provided by the Cal OES 9-1-1 Branch.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Public Safety and Social Equity
ATTACHMENTS:

Attachment 1 – Resolution
Attachment 2 - Intrado Quote for Maintenance Renewal Period September 4, 2025- September 3, 2026
Attachment 3 – Form TD-288: Commitment to Fund document from the Cal OES 9-1-1 Branch

6.2 6.2 Staff Report

15 3
7 7
5 RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY

AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE A ONE-YEAR

MAINTENANCE RENEWAL FROM INTRADO TO MAINTAIN THE EXISTING DISPATCH CUSTOMER PREMISE EQUIPMENT (CPE); AND AUTHORIZING APPROPRIATION OF $25,378.65 FROM THE GENERAL FUND TO ACCOUNT 001- 0630-421-4246

CITY OF FOSTER CITY
WHEREAS, on November 18, 2013, the City Council adopted City Resolution No. 2013-86 authorizing the Foster City Police Department to accept a 9-1-1 equipment purchase funding allotment of $154,000 from the State of California, and to enter into a contract for the purchase, installation, and maintenance of replacement 9-1-1 telephone communications equipment from Intrado in the amount not to exceed $154,000; and WHEREAS, the Department is interested in purchasing a maintenance renewal plan for the existing CPE; and
WHEREAS, the Department dispatch center relies on the CPE to receive wireless calls, landline calls, and text messages into the police dispatch 9-1-1 system; and WHEREAS, the Department CPE provides reporting and analysis information to examine and understand historical 9-1-1 system activity; and WHEREAS, Intrado will provide the purchased maintenance and service of their existing CPE as they have done for the previous eleven years; and WHEREAS, the maintenance renewal period will be September 4, 2025 – September 3, 2026, and will include software protection, remote technical support, onsite support, and hardware protection service; and
WHEREAS, CPE is essential equipment and is heavily relied upon to provide necessary services to the community.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorize the purchase of a maintenance renewal plan from Intrado to maintain and service the existing police CPE for a total cost of $25,378.65, which will be reimbursed to the City by the California Office of Emergency Services 9-1-1 Branch.

BE IT FURTHER RESOLVED, the City Council authorizes an appropriation of $25,378.65 from the General Fund to Account 001-0630-421-4246 for a total cost of $25,378.65.

6.2 Attachment 1 - Resolution

16 3
7 7
5 PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 6th day of October, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________

STACY JIMENEZ, MAYOR
ATTEST:
_______________________________

PRISCILLA SCHAUS, CITY CLERK

6.2 Attachment 1 - Resolution

17 The terms and conditions available at https://www.intrado.com/legal-privacy/terms-conditions as of the date of this Quote will apply to this Quote, unless the parties have entered into a separate mutually executed agreement, or Customer is purchasing under a cooperative purchasing agreement. The terms of this Quote will govern any conflict with the above-mentioned terms, and Customer’s issuance of a purchase order for any or all of the items described in this Quote will constitute acknowledgement and acceptance of such terms. No additional terms in Customer’s purchase order will apply. This document contains confidential and proprietary information of Intrado, and such information may not be used or disclosed without prior written consent.

Company Name: Intrado Life & Safety, Inc.

Maintenance Renewal
for

Foster City PD, CA
(Direct)
Quote Number: 79386
Version: 1
August 26, 2025

6.2 Attachment 2 - Intrado Quote for Maintenance Renewal Period September 4, 2025- September 3, 2026

18 Copyright 2025 Intrado Life & Safety, Inc.
79386 v1- Foster City PD, CA Page 2 of 7

August 26, 2025

Summary - Foster City PD

Item Price

Maintenance $25,378.65

Total:

$25,378.65

Year Systems Professional
Services
Recurring
Services
Maintenance
Services
Totals
Year 12 $25,378.65 $25,378.65
Totals $25,378.65 $25,378.65

6.2 Attachment 2 - Intrado Quote for Maintenance Renewal Period September 4, 2025- September 3, 2026

19 Copyright 2025 Intrado Life & Safety, Inc.
79386 v1- Foster City PD, CA Page 3 of 7

August 26, 2025

Configuration Parameters - Foster City PD
Site Configuration
Total Positions 3
Maintenance
2 Software Protection and Remote Tech Support $3,427.89 On-Site Maintenance $19,710.33
Hardware Protection $2,240.43

Site: Foster City PD
Item# Description Qty List Price Selling Price Total

Software Protection and Remote Tech Support

950999/PRO1/1 Software Protection and
Remote Technical Support -
/Position - Year 12
3 $652.05 $1,142.63 $3,427.89

Subtotal $3,427.89

On-Site Maintenance

950999/ONS1-1/1 On-Site Maintenance, (per
position / year for 1 to 10
positions) - Year 12
3 $3,749.29 $6,570.11 $19,710.33

Subtotal $19,710.33

Hardware Protection

950999/HPSA1/1 Hardware Protection Stand
Alone System - /Position - Year
12 3 $434.70 $746.81 $2,240.43

Subtotal $2,240.43

Total $25,378.65

6.2 Attachment 2 - Intrado Quote for Maintenance Renewal Period September 4, 2025- September 3, 2026

20 Copyright 2025 Intrado Life & Safety, Inc.
79386 v1- Foster City PD, CA Page 4 of 7

August 26, 2025

Notes
1 This quote is providing pricing for (3) Call Taking Positions for the following services:

- Software Protection and Remote Technical Support
- On Site Maintenance
- HW Protection

Effective: 4 SEP 2025 - 3 SEP 2026

Previous Quote: Q78643D

Bridge Maintenance (Year 8 and beyond)

Software Protection & Remote Technical Support Services cover only Intrado Application support.

Out of warranty workstation and server Hardware and or Operating System support  is not covered under Software Protection & Remote Technical Support Services.

Intrado will make best efforts, but not responsible for sourcing replacement parts for any of the out of warranty system Hardware components.

In addition, if Intrado determines that any failure(s) have been caused in whole or in part by out of warranty hardware, any associated help desk, technician, and or engineering service costs related with the diagnostics of the failure condition will be invoiced to the customer at published rates. 2 Software Protection and Remote Technical Support is a coverage requirement with the purchase and ownership of Intrado CPE system equipment.

Software Protection and Remote Technical Support cannot be deleted from quotes or system orders.

Once a Software Protection and Remote Technical Support service contract is established for the site during system initial purchase, all items subsequently added to the site will not require an additional contract, but the acquisition of additional positions will increase the price of the services. a. For sites with one year coverage contracts, the increased price will be reflected in the quote at the next contract renewal point.
b. For sites with multi-year agreements, the customer will be required to retract the remaining years of the original purchase order and issue a new purchase order for the remaining period covering the original system and new positions.

If a contract for Software Protection and Remote Technical Support expires without rene wal, causing a lapse in coverage, the customer’s access to the Support Center will be discontinued and a notification of services termination will be issued. Reinstatement of the lapsed coverage will require the following from the customer:

a) Payment in full for the lapsed period at the prevailing per-seat rate

b) Purchase of a new maintenance agreement (one-year or five-year)

c) System Recertification fees in the form of a Class A inspection at $1,500.00 per day plus related travel and expense charges.

Software Protection
This offering provides for the availability of software product updates. Installation and training (if needed) are not included. Intrado will publish periodic software release bulletins to customers which announce important product updates for Intrado software. Customers may then request the new update from Intrado based on applicability of the release to customer’s system. Customer is responsible for installation of all these releases, unless the On -Site Maintenance Service is purchased. If On-Site Maintenance has not been purchased and the customer prefers to have Intrado deploy a new release, Intrado will dispatch appropriate personnel to perform the upgrade on a mutually agreed upon date at Intrado’s then current prices for such services.

6.2 Attachment 2 - Intrado Quote for Maintenance Renewal Period September 4, 2025- September 3, 2026

21 Copyright 2025 Intrado Life & Safety, Inc.
79386 v1- Foster City PD, CA Page 5 of 7

August 26, 2025

Remote Technical Support
Support is provided by associates who specialize in the diagnosis and resolution of system performance issues.

Remote Technical Support is available 24/7 through both a toll free hotline and a secure customer Internet portal.

All service inquiries are tracked by a state-of-the-art CRM trouble ticket system that can be queried by customers through the online portal to obtain the most up-to-date status on their issues. 3 On-site Support Services are primarily designed to assist with issues that require system expertise in troubleshooting and restoration at the customer’s location.

On-site Support Services include travel costs and time and labor related to the service incident. Also included in the service are quarterly on-site preventative and routine maintenance reviews (four per year) of the customer ’s Intrado system. These maintenance visits can include the installation of routine updates to software. Training, configuration changes, reprogramming and system upgrade labor are not included in this offering, but are available for purchase.

On-Site Support Services options include the designation of a technician dedicated specifically to the customer ’s deployment(s), or alternately a non-dedicated resource available for use with other customers. Intrado may engage third-party vendors to provide the On-Site Support Services.

4 Hardware Protection Service provides for the replacement of any non-operating Intrado provided hardware component, with the exception of monitors. This offering only provides for the replacement of the hardware item.

Installation services and training (if needed) are not included. This service does not cover items where warranty has been voided due to abuse, Force Majeure or other actions.

When the Intrado Technical Support Center concludes that an item is non -operational, a fully functioning new or refurbished unit will be shipped to the customer. This unit will then become the property of the customer and will restore the functionality of the non-working item, but it may not be the exact same model as the original. The shipment of the replacement item will include a pre-printed shipping label used for the return of the nonworking item from the customer.

6.2 Attachment 2 - Intrado Quote for Maintenance Renewal Period September 4, 2025- September 3, 2026

22 Copyright 2025 Intrado Life & Safety, Inc.
79386 v1- Foster City PD, CA Page 6 of 7

August 26, 2025

Terms

VENDOR NAME
Intrado Life & Safety, Inc.

Include quote number
and customer EIN/Tax Identification Number
on P.O.

SUBMIT P.O.

[email protected]

PRICING All prices are in USD
Taxes, if applicable, are extra.

Handling and Shipping charges are extra unless specified on the quote.

SHIPPING TERMS FCA (Montreal), INCOTERMS 2023
INVOICING If Intrado is not performing Installation, software and equipment will be deemed accepted when Intrado has completed its shipping obligations. If Intrado is performing Installation, then Customer will provide Intrado with a written notice of acceptance or rejection, based on a Severity Level 1 or 2 failure (as defined in the Maintenance and Support terms), within ten calendar days after Intrado ’s notice of System Cutover (“Notification Date”), which acceptance will not be unreasonably withheld or conditioned. If Customer does not accept software and equipment, it will notify Intrado in writing within ten calendar days of the Notification Date, and will specify the Severity Level 1 or 2 failu re.

Intrado will use commercially reasonable efforts to promptly diagnose and correct all identified failures, and the acceptance process will be repeated until acceptance occurs. If Customer fails to provide written notice of rejection as stated above within the time stated above, acceptance will be deemed to have occurred. “System Cutover” will mean the first date that software and equipment is used for live call-taking or dispatching. If software and/or equipment are being installed at multiple sites, the above acceptance process will apply to each site. The date of acceptance of the first site will be referred to as “Final Acceptance.” Services will be deemed accepted when performed. If installation is not purchased, then all fees will be invoiced on shipment. If installation is purchased, Customer will be invoiced according to the following terms:
• 30% on acceptance of Customer’s Order
• 30% on shipment
• 30% on System Cutover
• 10% on Final Acceptance

DELIVERY TBD
VALIDITY Quote expires on February 15, 2026.

However, part numbers beginning with Q, such as QXXXXX, constitute unique third-party components. These components, including model and price, (i) may be subject to change at any time; and (ii) are non-cancellable, non-refundable, and non-exchangeable at any time.

COPYRIGHT The information contained in this document is proprietary to Intrado Life & Safety, Inc. and is offered solely for the purpose of evaluation.

6.2 Attachment 2 - Intrado Quote for Maintenance Renewal Period September 4, 2025- September 3, 2026

23 Copyright 2025 Intrado Life & Safety, Inc.
79386 v1- Foster City PD, CA Page 7 of 7

August 26, 2025

Optional Signature Page
Customer can purchase the products and services in this Quote by:

- Issuing a purchase order for the Total Amount of the quote OR
- By signing below

Intrado Quote Number: 79386 Version: 1 Date Issued: August 26, 2025

Total Purchase Amount (Not including Optional Products or Services): $25,378.65

Please check one: Bill the Total Amount Upfront: ______ Bill Annually: _______

ACCEPTED AND AGREED:

Customer is committing to the Total Purchase Amount listed above.

Customer Entity Name: Foster City PD, CA

Signature: ____________________________________________

Printed Name: ________________________________________

Title: __________________________________________________

Date Signed: __________________________________________

By signing above, Customer acknowledges and agrees with the terms of the box checked below:

______ A customer purchase order is required to pay any invoice relating to this quote. Customer acknowledges that Intrado will not ship any equipment or software, or commence any services, until it has received customer ’s corresponding purchase order.

X A customer purchase order is NOT required to pay any invoice relating to this quote. The signature above authorizes Intrado to ship, provide services, and invoice customer.

The terms and conditions available at https://www.intrado.com/legal-privacy/terms-conditions as of the date of this Quote will apply to this Quote, unless the parties have entered into a separate mutually executed agreement, or Customer is purchasing under a cooperative purchasing agreement. The terms of this Quote will govern any conflict with the above-mentioned terms, and Customer’s issuance of a purchase order for any or all of the items described in this Quote will constitute acknowledgement and acceptance of such terms. No additional terms in Customer’s purchase order will apply. This document contains confidential and proprietary information of Intrado, and such information may not be used or disclosed without prior written consent.

6.2 Attachment 2 - Intrado Quote for Maintenance Renewal Period September 4, 2025- September 3, 2026

24 CALIFORNIA GOVERNORS OFFICE OF EMERGENCY SERVICES
COMMITMENT TO FUND 9-1-1 EQUIPMENT AND SERVICES
OES-PSC-288 (Rev. 11-2022)
Public Agency: Contractor Name:

Address: Mailing Address:

City, State, Zip: City, State, Zip
PSAP Manager: Representative:

E-mail Address: E-Mail Address:

Phone Number: Phone Number:

ALT Contact/Phone:

Type of Funding Request:
( ) 9-1-1 Equipment ( ) 9-1-1 Network ( ) Training
( ) 9-1-1 Education ( ) County Coordinator Expense ( ) 7-Digit Phone Lines (x) Maintenance ( ) Other: CPE RESIDUALS
Quantity Service/
Eqmt. ID# Unit Cost Installation Monthly
Cost
Total
Recurring
Cost
Total Non-
Recurring Cost
-
0 0.00
- 0.00
- 0.00
3 1,142.63 - 3,427.89
3 6,570.11 - 19,710.33
3 746.81 - 2,240.43
- 0.00
- 0.00
- 0.00
- 25,378.65
TD-288 expiration date: Fiscal Year:

All invoices shall refer to tracking number: 28360 Account Name:

DATE
(650) 286-3321
Purchase/Service Information: Include equipment or service description, quantity, part number, unit cost, installation cost, monthly cost, tax and total cost. Attach contractors quote or PSAP purchase order, where applicable.

STATE OF CALIFORNIA
[email protected]
951-805-3731
This Form To Be Completed By The State 9-1-1 Office Only

FOSTER CITY PD
FOSTER CITY, CA 94404
CPT. WILLIAM SANDRI
ALT Contact/Phone:

Ruth Cruz
[email protected]
1030 HILLSDALE BLVD

INTRADO LIFE & SAFETY SOLUTIONS

CORPORATION

PUBLIC SAFETY COMMUNICATIONS
4107 / 702.14

TOTAL APPROVED

LOGISTICS MANAGEMENT
Subtotal
25/26
Description of Equipment and Services to be funded:

INTRADO to provide monthly maintenance of VIPER Power911 system; (3) positions; per Quote#79386; YR-11 service-period:
9/04/2025-9/03/2026. PSAP may cancel service, giving INTRADO 30 days written notice; cancelation shall occur upon subsequent CPE replacement.

PAYMENT PROCESSING: Foster City PD shall pay INTRADO directly for service, then seek reimbursement in arrears of payment from state via the CA911 Branch TD290-Reimbursement Claim form process; complete/submit TD290 to state with copy of vendor invoice and agency proof-of-payment (copy of canceled check and/or detailed accounting ledger may be accepted); include TD288- State Tracking#28360 on TD290 form.

PAYMENT ROUTE: PSAP REIMBURSEMENT
SVS PERIOD: 09/04/2025 - 09/03/2026
911 CALL-TAKING POSITIONS: (3)
INTRADO QUOTE#79386
INTRADO; VIPER 12 MONTHS OF

MAINTENANCE
Description
Software protection and remote tech
support/ 12 months
N/A
Hardware protection
The State of California's monetary obligation under this agreement in subsequent fiscal years is subject to, and contingent upon, availability of funds in the State Emergency Telephone Account. Please be advised that this commitment to fund does not constitute a binding purchase order agreement.

On-Site Maintenance
25,378.65$
Tax and Surcharge
JOHN DIAZ 916-894-5176 ANDREW MATTSON

APPROVED BYTELEPHONERECOMMENDED APPROVAL BY
(Rev. 11-2022) 1 OES-PSC-288
Docusign Envelope ID: 8CFE2D82-163E-4852-8247-B45304A2C31B 9/5/2025

6.2 Attachment 3 - Form TD-288 Commitment to Fund document from the Cal OES 9-1-1 Branch

25 DATE: October 6, 2025
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
FROM: Cory Call, Chief of Police
DEPARTMENT: Police
SUBJECT: FOUR-YEAR CONTRACT WITH AXON ENTERPRISE, INC., IN THE AMOUNT OF $106,192.79 TO PURCHASE NEW IN-

CAR VIDEO CAMERAS AND ALL NECESSARY

HARDWARE, SOFTWARE, LICENSES, AND TECHNICAL
SUPPORT SERVICES; AND APPROPRIATION OF
$21,238.54 FROM THE GENERAL FUND TO ACCOUNT NO.
001-0620-421-4251

RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the Mayor to execute a four-year agreement with Axon Enterprises, Inc. in the amount of $106,192.79 for the purchase and implementation of eleven Axon Fleet 3 in-car camera systems for all marked patrol vehicles and all necessary hardware, software, licenses, and technical support services; and authorize an appropriation of $21,238.54 from the General Fund to Account No. 001-0620-421-4251 for the first year of payment.

EXECUTIVE SUMMARY
Since 2012, the Foster City Police Department has utilized body-worn camera (BWC) technology to enhance accountability, transparency, and officer safety. In September 2024, the Department upgraded to Axon body-worn cameras, ensuring seamless integration with evidence management and video storage platforms. To further strengthen these efforts, the Department seeks to expand its technology suite by equipping patrol vehicles with Axon Fleet 3 in-car cameras.

6.3 6.3 Staff Report

26 Axon, which currently provides the Department’s Body Worn Camera system and conducted energy devices (Tasers) and offers a comprehensive camera solution for public safety agencies, will incorporate this new product under the City’s existing contract to ensure consistency, integration, and operational continuity.

In-car camera systems complement body-worn cameras by capturing additional perspectives, improving evidence collection, and providing an objective record of officer-citizen interactions. Implementation of Axon Fleet 3 will reduce liability, deter complaints, support criminal prosecutions, and increase public trust and transparency through objective video evidence.

BACKGROUND
The Department’s first deployment of body-worn cameras in 2012 marked a significant step toward transparency and accountability. These devices have proven invaluable in documenting encounters, resolving complaints, and enhancing officer training.

With the 2024 transition to Axon body-worn cameras, the Department now benefits from advanced integration and cloud-based evidence management. However, patrol vehicles, where many enforcement actions, traffic stops, and critical incidents originate, remain without video recording capabilities. In-car camera systems have become industry standard, providing a vital perspective that complements body- worn video and enhances investigative outcomes.

The purchase of the Axon Fleet 3 in-car camera system complies with the City’s purchasing policy under the sole source procurement provision (Foster City Municipal Code 3.04.110(B)) as staff believes that this is a commodity that can be obtained from only one vendor. Axon Fleet 3 system is fully compatible with our existing equipment and integrates seamlessly with the Evidence.com platform already in use. Due to this established relationship, product compatibility, and the need for system-wide consistency, soliciting outside bids was not required.

ANALYSIS
The benefits of Axon Fleet 3 In-Car Cameras include:
Enhanced Evidence Collection: In-car cameras provide wide-angle, high-quality video of traffic stops, pursuits, and roadside interactions. This evidence is critical for investigations, DUI cases, and court proceedings. Reduced Liability & Complaints: The presence of in-car video serves as a deterrent to misconduct claims and complaints, offering an impartial record to quickly resolve disputes.
Improved Officer Safety & Training: Supervisors can review incidents to identify safety concerns, improve tactics, and strengthen training programs. Enhancing safety, improving evidence collection, and providing crucial data for training and

6.3 6.3 Staff Report

27 accountability, while also helping cities by increasing public trust and transparency through objective video evidence, deterring crime, and reducing liability. Seamless Integration with our current Axon system: The Axon Fleet 3 system integrates directly with existing Axon body-worn cameras and Evidence.com, streamlining storage, retrieval, and case sharing.
Support for Crime Reduction: High-quality video assists in suspect identification, corroborates witness statements, and supplies District Attorneys with more robust evidentiary material. This directly strengthens crime deterrence efforts, improves case clearance rates, and supports successful prosecution.
Community Trust & Transparency: Public confidence is strengthened when objective video evidence is available to verify the integrity of officer actions.

California Environmental Quality Act
The purchase and installation of in-car camera systems is not considered a “project” under the California Environmental Quality Act (CEQA) as it does not have the potential to cause a physical change in the environment. Therefore, no CEQA review is required.

FISCAL IMPACT
The total cost of the 11 Axon Fleet 3 in-car camera system is $106,192.79. The payment structure involves $21,238.54 in the first year and $28,318.08 per year in years two through four. The cost of the contract will be funded through the budget line item 001-0620-421-4251. This agreement will be co-termed with the Department’s current Body Worn Camera contract, aligning both products under a single contract cycle. The total cost of implementing the eleven (11) Axon Fleet 3 in- car camera systems, incorporated into the Department’s existing Axon Body Worn Camera/Taser contract ($315,457.92), is $421,650.71. As a result, the in-car camera system contract will conclude concurrently with the existing Body Worn Camera contract in forty-five
(45) months, at which time the City may evaluate renewal options.

For the remaining three years, the Police Department will be requesting necessary funding from the General Fund into Account No. 001-0620-421-4251. The total amount
$84,954.25 for years 2-4 is broken down as follows:
 Year 2 /August 2025 - $28,318.08
 Year 3 /August 2026 - $28,318.08
 Year 4 /August 2027 - $28,318.09
The purchase will be made through Axon, a sole source vendor to law enforcement agencies. The total cost breakdown will be:

6.3 6.3 Staff Report

28 11 In-Car Cameras $72,029.10
Wiring & Evidence.com Services $ 4,801.00
ALPR License Bundles $26,392.30
Estimated Tax $ 2,970.39
Total $106,192.79
The investment will result in long-term savings by reducing liability claims, streamlining evidence management, and supporting efficient resolution of complaints. Additionally, leveraging Axon’s bundled services alongside body-worn camera contracts ensures cost effectiveness and interoperability.

It's crucial to emphasize that although the contract specifies the provision of 11 In Car Camera Systems, Axon is dedicated to replacing all 11 cameras in the final year of the contract, providing the opportunity to transition smoothly beyond the contract period with these cameras. Additionally, this proactive approach may help mitigate the expenses associated with a potential future contract with Axon.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Public Safety and Social Equity
ATTACHMENTS:

Attachment 1 – Resolution
Attachment 2 – Axon Enterprise, Inc. Quote/Agreement

6.3 6.3 Staff Report

29 3
7 8
1 RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY AUTHORIZING A FOUR-YEAR CONTRACT WITH AXON ENTERPRISE, INC., IN THE AMOUNT OF $106,192.79 TO PURCHASE AND IMPLEMENTATION OF ELEVEN AXON FLEET 3- IN-CAR VIDEO CAMERA SYSTEMS AND ALL NECESSARY

HARDWARE, SOFTWARE, LICENSES, AND TECHNICAL SUPPORT SERVICES AND AUTHORIZING AN APPROPRIATION OF $21,238.54 FROM THE GENERAL FUND TO ACCOUNT NO. 001-0620-421-4251

CITY OF FOSTER CITY
WHEREAS, since 2012, the Foster City Police Department has utilized body-worn camera (BWC) technology to enhance accountability, transparency, and officer safety; and
WHEREAS, the Department seeks to expand its technology suite by equipping 11 patrol vehicles with Axon Fleet 3 in-car cameras; and
WHEREAS, implementation of Axon Fleet 3 will reduce liability, deter complaints, support criminal prosecutions, and increase public trust and transparency through objective video evidence; and
WHEREAS, in-car camera systems have become industry standard, providing a vital perspective that complements body-worn video and enhances investigative outcomes; and
WHEREAS, the total cost of the 11 Axon Fleet 3 in-car camera system is $106,192.79 for a four-year contract which will be co-termed with the Department’s current Body Worn Camera contract, aligning both products under a single contract cycle; and
WHEREAS, the purchase will be made through Axon, a sole source vendor to law enforcement agencies.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorize a multi-year contract with Axon Enterprise, Inc. in the amount of $106,192.79 to purchase 11 new in-car video cameras and all necessary hardware, software, licenses, and technical support services.

BE IT FURTHER RESOLVED, the Mayor is hereby authorized to execute the contract in the form attached hereto, with minor amendments that may be authorized by the City Attorney.

6.3 Attachment 1 - Resolution

30 3
7 8
1 BE IT FURTHER RESOLVED, the City Council authorizes an appropriation of $21,238.54 from the General Fund to Account No. 001-0620-421-4251 for Year 1 payment.

PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 6th day of October, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________

STACY JIMENEZ, MAYOR
ATTEST:
_______________________________

PRISCILLA SCHAUS, CITY CLERK

6.3 Attachment 1 - Resolution

Page 1 ends

Program Length 45 Months
TOTAL COST $103,222.40
ESTIMATED TOTAL W/ TAX $106,192.79

Average Savings Per Year $8,312.44
TOTAL SAVINGS $31,171.65

Axon Enterprise, Inc.
17800 N 85th St
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic:(800) 978-2737
International: +1.800.978.2737
Q-741044-45922AS

Account Number: 190614
Payment Terms: N30
Mode of Delivery: UPS-GND
Credit/Debit Amount: $0.00

Quote Summary Discount Summary

Quote Expiration: 10/17/2025
Estimated Contract Start Date: 12/01/2025
Issued: 09/22/2025

SHIP TO BILL TO
Foster City Police Dept. - CA
1030 E HILLSDALE BLVD

FOSTER CITY,
CA
94404-1604
USA
Foster City Police Dept. - CA
1030 E HILLSDALE BLVD

FOSTER CITY
CA
94404-1604
USA
Email:

SALES REPRESENTATIVE PRIMARY CONTACT

Adam Smith

Mark Lee
Phone: 602-751-1798 Phone: 650.286.3300
Email: [email protected] Email: [email protected]
Fax: (480) 463-2201 Fax:

6.3 Attachment 2 - Axon Enterprise, Inc. QuoteAgreement

Page 2 ends

Payment Summary
Date Subtotal Tax Total
Nov 2025 $20,644.46 $594.08 $21,238.54
Aug 2026 $27,525.98 $792.10 $28,318.08
Aug 2027 $27,525.98 $792.10 $28,318.08
Aug 2028 $27,525.98 $792.11 $28,318.09
Total $103,222.40 $2,970.39 $106,192.79

6.3 Attachment 2 - Axon Enterprise, Inc. QuoteAgreement

Page 3 ends

Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
80460 TRUE UP - FLEET 3 BUNDLE TRUE UP 11 15 $78.00 $75.73 $12,495.45 $1,171.46 $13,666.91 Fleet3B Fleet 3 Basic 11 45 $171.82 $163.49 $120.27 $59,533.65 $1,589.30 $61,122.95 A la Carte Hardware
100150 AXON FLEET 3 - WIRING KIT REFRESH 8 $325.00 $279.50 $2,236.00 $209.63 $2,445.63 A la Carte Software
80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 45 $62.36 $53.32 $26,392.30 $0.00 $26,392.30 A la Carte Services
100159 AXON FLEET 3 - SERVICES - ALPR API INTEGRATION 1 $3,000.00 $2,565.00 $2,565.00 $0.00 $2,565.00 Total $103,222.40 $2,970.39 $106,192.79

Delivery Schedule

Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date Fleet 3 Basic 70112 AXON SIGNAL - VEHICLE 11 1 11/01/2025 Fleet 3 Basic 72036 AXON FLEET 3 - STANDARD 2 CAMERA KIT 11 1 11/01/2025 A la Carte 100150 AXON FLEET 3 - WIRING KIT REFRESH 8 1 11/01/2025

Software
Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Basic 80400 AXON EVIDENCE - FLEET VEHICLE LICENSE 11 12/01/2025 08/31/2029 Fleet 3 Basic 80410 AXON EVIDENCE - STORAGE - FLEET 1 CAMERA UNLIMITED 22 12/01/2025 08/31/2029 A la Carte 80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 12/01/2025 08/31/2029

Services
Bundle Item Description QTY
Fleet 3 Basic 73391 AXON FLEET 3 - DEPLOYMENT PER VEHICLE - NOT OVERSIZED 11 A la Carte 100159 AXON FLEET 3 - SERVICES - ALPR API INTEGRATION 1

Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Basic 80379 AXON SIGNAL - EXT WARRANTY - SIGNAL UNIT 11 10/01/2026 08/31/2029 Fleet 3 Basic 80495 AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT 11 10/01/2026 08/31/2029 Quote Unbundled Price: $134,389.10
Quote List Price: $130,265.75
Quote Subtotal: $103,222.40
Pricing

All deliverables are detailed in Delivery Schedules section lower in proposal

6.3 Attachment 2 - Axon Enterprise, Inc. QuoteAgreement

Page 4 ends

Shipping Locations

Location Number Street City State Zip Country

1 1030 E HILLSDALE BLVD FOSTER CITY CA 94404-1604 USA

Payment Details

Nov 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 100150 AXON FLEET 3 - WIRING KIT REFRESH 8 $447.20 $41.93 $489.13 Year 1 100159 AXON FLEET 3 - SERVICES - ALPR API INTEGRATION 1 $513.00 $0.00 $513.00 Year 1 80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 $5,278.45 $0.00 $5,278.45 Year 1 80460 TRUE UP - FLEET 3 BUNDLE TRUE UP 11 $2,499.09 $234.29 $2,733.38 Year 1 Fleet3B Fleet 3 Basic 11 $11,906.72 $317.86 $12,224.58 Total $20,644.46 $594.08 $21,238.54

Aug 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 100150 AXON FLEET 3 - WIRING KIT REFRESH 8 $596.27 $55.90 $652.17 Year 2 100159 AXON FLEET 3 - SERVICES - ALPR API INTEGRATION 1 $684.00 $0.00 $684.00 Year 2 80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 $7,037.95 $0.00 $7,037.95 Year 2 80460 TRUE UP - FLEET 3 BUNDLE TRUE UP 11 $3,332.12 $312.39 $3,644.51 Year 2 Fleet3B Fleet 3 Basic 11 $15,875.64 $423.81 $16,299.45 Total $27,525.98 $792.10 $28,318.08

Aug 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 100150 AXON FLEET 3 - WIRING KIT REFRESH 8 $596.27 $55.90 $652.17 Year 3 100159 AXON FLEET 3 - SERVICES - ALPR API INTEGRATION 1 $684.00 $0.00 $684.00 Year 3 80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 $7,037.95 $0.00 $7,037.95 Year 3 80460 TRUE UP - FLEET 3 BUNDLE TRUE UP 11 $3,332.12 $312.39 $3,644.51 Year 3 Fleet3B Fleet 3 Basic 11 $15,875.64 $423.81 $16,299.45 Total $27,525.98 $792.10 $28,318.08

Aug 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 100150 AXON FLEET 3 - WIRING KIT REFRESH 8 $596.27 $55.90 $652.17 Year 4 100159 AXON FLEET 3 - SERVICES - ALPR API INTEGRATION 1 $684.00 $0.00 $684.00 Year 4 80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 $7,037.95 $0.00 $7,037.95 Year 4 80460 TRUE UP - FLEET 3 BUNDLE TRUE UP 11 $3,332.12 $312.39 $3,644.51 Year 4 Fleet3B Fleet 3 Basic 11 $15,875.64 $423.82 $16,299.46 Total $27,525.98 $792.11 $28,318.09

6.3 Attachment 2 - Axon Enterprise, Inc. QuoteAgreement

Page 5 ends

Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

Standard Terms and Conditions

Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:

This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.

ACEIP:

The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.

Acceptance of Terms:

Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.

6.3 Attachment 2 - Axon Enterprise, Inc. QuoteAgreement

Page 6 ends

Signature Date Signed

9/22/2025

6.3 Attachment 2 - Axon Enterprise, Inc. QuoteAgreement

37 DATE: October 6, 2025

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, District Manager
Marlene Subhashini, Assistant District City Manager

FROM: Andrew Brozyna, Public Works Director
Zaheed Danish, Maintenance Manager
DEPARTMENT: Public Works
SUBJECT: SAN MATEO COUNTY MOSQUITO AND VECTOR CONTROL
DISTRICT AGREEMENT – FY 2025-2028

RECOMMENDATION
It is recommended that the City Council adopt the attached resolution authorizing the Mayor to execute an agreement with the San Mateo County Mosquito and Vector Control District (SMCMVCD) for FY 2025-2028 for mosquito abatement services in an amount not to exceed $55,000 annually.

EXECUTIVE SUMMARY
The purpose of these services with SMCMVCD is to provide additional mosquito abatement to protect Foster City residents from mosquitoes and their associated diseases. The services covered by the agreement relate to Foster City’s unique storm drain system, which, due to topographic constraints, always contains standing water. As a result, in addition to the standard service provided by SMCMVCD within San Mateo County, SMCMVCD also treats over 2,000 catch basins in Foster City.

BACKGROUND/ANALYSIS
SMCMVCD is an independent special district formed by the residents of San Mateo County in 1916 to control mosquitoes and protect the health and comfort of local residents. The District is primarily funded by property taxes and is governed by a 21-

6.4 6.4 Staff Report

38 member Board of Trustees, consisting of one representative from each city in the County and one representing the County at large. The City Council appointed Foster City resident Paul Norton to represent Foster City on the Board of Trustees through December 2027.

Foster City has contracted with the SMCMVCD for over 40 years to provide mosquito prevention services over and above those basic services provided countywide. Typically, contracts have been completed on an annual basis; however, entering into a three-year agreement is more administratively efficient.

The additional services provided have been necessary due to Foster City’s unique drainage system. While some systems dry out during certain times of the year, Foster City's drainage infrastructure was designed to remain “wet” year-round as a result of its unique topography. The continuous presence of standing water necessitates the treatment of all 2,000+ catch basins located throughout Foster City. The proposed not- to-exceed amount of $55,000 annually accounts for all labor, equipment, materials, and operational costs associated with providing these enhanced mosquito deterrent services.

CEQA
This item is categorized under CEQA’s common sense exemption, as CEQA applies only to projects with potential significant environmental impact. Since this activity poses no significant environmental effect, it is not subject to CEQA (CEQA Guideline Section 15061(b)(3)).

FISCAL IMPACT
The agreement with SMCMVCD for FY 2025-2028 for mosquito abatement services is in an amount not to exceed $55,000 annually. Funding is available in Account No. 001- 0920-431-42-51.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure

ATTACHMENTS
Attachment 1 – Resolution
Attachment 2 – Agreement

6.4 6.4 Staff Report

39 3
6 3
9 RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY

AUTHORIZING THE MAYOR TO EXECUTE THE MOSQUITO ABATEMENT SERVICES

AGREEMENT WITH THE SAN MATEO COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT FOR FY 2025-2028 IN AN AMOUNT NOT TO EXCEED $55,000

ANNUALLY

CITY OF FOSTER CITY
WHEREAS, the San Mateo County Mosquito and Vector Control District (SMCMVCD) provides added services for Foster City’s unique storm drain system, which, due to topographic constraints, always contains standing water, in addition to the standard services provided to Foster City residents covered by their property tax; and WHEREAS, SMCMVCD’s added services provide needed preventative measures against mosquitoes and their associated diseases to the residents of Foster City; and WHEREAS, the cost to provide these services for FY 2025-2028 will be billed on a time, equipment and materials basis in an amount not to exceed $55,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorize the Mayor to execute an agreement in a form approved by the City Attorney with the San Mateo County Mosquito and Vector Control District (SMCMVCD) for FY 2025-2028 mosquito abatement services in an amount not to exceed $55,000 for all labor, equipment, and material costs annually.

BE IT FURTHER RESOLVED that the Mayor is hereby authorized to execute the Agreement, with minor, non-substantive revisions that may be approved by the City Attorney, and to execute any other necessary documents to effectuate the terms of the Agreement.

PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 6th day of October, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

STACY JIMENEZ, MAYOR
ATTEST:

PRISCILLA SCHAUS, CITY CLERK

6.4 Attachment 1 - Resolution

40 4926-4812-6825 v2 1
Updated 1/10/2022

VENDOR AGREEMENT FOR PRODUCTS AND/OR SERVICES
FOR
Mosquito Abatement Services

This Agreement is made and entered into as of the 6th day of October, 2025 by and between the City of Foster City hereinafter called "CITY" and San Mateo County Mosquito & Vector Control District hereinafter called "VENDOR".

RECITALS

This Agreement is entered into with reference to the following facts and circumstances:

A. That CITY desires to engage VENDOR to provide a product and/or services to the CITY;

B. That VENDOR is specially trained, experienced and competent to perform and has agreed to provide the product and/or services to the CITY and;

C. That the CITY has elected to engage VENDOR upon the terms and conditions as hereinafter set forth.

1. A. Services. The services to be performed by VENDOR under this Agreement are set forth in Exhibit A, which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.

Performance of the work specified in said Exhibit A is hereby made an obligation of VENDOR under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.

Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.

B. Product. The product to be supplied by VENDOR under this Agreement is set forth in Exhibit A which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.

Timely delivery of the product specified in said Exhibit A is hereby made an obligation of VENDOR under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.

6.4 Attachment 2 - Agreement

41 4926-4812-6825 v2 2
Updated 1/10/2022

VENDOR’s obligation to provide the product includes but is not limited to, the provision of all labor, equipment, materials, testing and any other required work or services or costs of any type incidental to the supply of the product.

2. Term; Termination. (a) The term of this Agreement shall be the dates enumerated in Exhibit A and delivery of the services shall be during the period of time identified in Exhibit A. .
(b) Notwithstanding the provisions of (a) above, CITY may with or without cause, direct VENDOR to suspend, delay or interrupt services, in whole or in part, for such periods of time as CITY may determine in its sole discretion. (c) CITY may terminate performance of the services under this Agreement in whole, or from time to time in part, for default, should VENDOR commit a material breach of this Agreement, or part thereof, and not cure such breach within ten (10) calendar days of the date of CITY’s written notice to VENDOR demanding such cure, in which case VENDOR shall be liable to CITY for all loss, cost, expense, damage and liability resulting from such breach and termination. (d) CITY may terminate performance of the services under this Agreement in whole, or from time to time in part, for convenience, whenever CITY determines that such termination is in CITY’s best interests, in which case VENDOR shall be entitled to recover its costs expended up to the termination date plus reasonable profit thereon to the termination date as this Agreement would otherwise provide, but may recover no other cost, damage or expense. VENDOR shall continue its work throughout the course of any dispute, and VENDOR’s failure to continue work during a dispute shall be a material breach of this Agreement.

3. Compensation; Expenses; Payment. CITY shall compensate VENDOR for all products supplied or services performed by VENDOR hereunder as shown in Exhibit B attached hereto and by this reference incorporated herein.

Notwithstanding the foregoing, the combined total of compensation and reimbursement of costs payable hereunder shall not exceed the sum fifty five-thousand ($55,000) annually. Invoices for amounts in excess of fifty- five ($55,000) shall not be paid unless additional amounts have been approved in advance of supplying the product, performing the services or incurring the costs and expenses by CITY’s City Manager (for contracts less than $50,000) or City Council (for contracts $50,000 or more) evidenced by motion duly made and carried and a written contract amendment having been executed.

Compensation and reimbursement of costs and expenses hereunder shall be payable upon VENDOR meeting contract milestones as defined in

6.4 Attachment 2 - Agreement

42 4926-4812-6825 v2 3
Updated 1/10/2022

Exhibit B. Billing shall include an itemized statement, briefly describing by task and labor category or cost/expense items billed.

4. Additional Services. In the event CITY desires the delivery of additional products or performance of additional services not otherwise included within Exhibit A, such products or services shall be authorized in advance by CITY’s City Manager (for contracts less than $50,000) or City Council (for contracts $50,000 or more) by motion duly made and carried. Such amendment to this Agreement shall include a description of the product to be delivered or services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefor, the time of performance thereof, and such other matters as the parties deem appropriate. Except to the extent modified by written amendment, all other terms and conditions of this Agreement shall be deemed incorporated in each such amendment.

5. Records. VENDOR shall keep and maintain accurate records of products delivered or of all time expended in performing services and costs and expenses incurred relating thereto. Said records shall be available to CITY for review and copying during regular business hours at VENDOR’s place of business or as otherwise agreed upon by the parties.

6. Authorization. This Agreement becomes effective when endorsed by both parties in the space provided below.

7. Documents. All documents, plans, drawings, renderings, and other papers, or copies thereof, as finally rendered, prepared by VENDOR pursuant to the terms of this Agreement, shall, upon preparation and delivery to CITY, become the property of CITY

8. Relationship of Parties. VENDOR is an independent Contractor and does not act as CITY’s agent in any capacity, whatsoever. VENDOR is not entitled to any benefits that CITY provides to CITY employees, including, without limitation, worker’s compensation benefits or payments, pension benefits, health benefits or insurance benefits. Terms within this Agreement regarding direction apply to and concern the result of the VENDOR’s provision of Services, not the means, methods, or scheduling of the VENDOR’s work. VENDOR shall be solely responsible for the means, methods, techniques, sequences and procedures with respect to its provision of Services under this Agreement. VENDOR shall pay all payroll taxes imposed by any governmental entity and shall pay all other taxes not specifically identified in this Agreement as CITY’s responsibility.

6.4 Attachment 2 - Agreement

43 4926-4812-6825 v2 4
Updated 1/10/2022

9. Schedule. VENDOR shall adhere to the schedule set forth in Exhibit A; provided, that CITY shall grant reasonable extensions of time for the delivery of products or performance of services occasioned by governmental reviews of VENDOR’s work product or other unavoidable delays; provided, further, that such unavoidable delay shall not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, VENDOR’s officers or employees.

VENDOR acknowledges the importance to CITY of timely delivery of products or services and agrees to put forth its best professional efforts to perform in a manner consistent with that schedule.

10. Force Majeure. Except for defaults of subcontractors at any tier, VENDOR shall not be liable for any excess costs if the failure to perform the Agreement arises from causes beyond the control and without the fault or negligence of VENDOR, including without limitation failure to reasonably mitigate any adverse impacts (Force Majeure). Force Majeure events include the following:

Acts of God, fires, floods, earthquake, other natural disasters, epidemics and pandemics (other than COVID-19 or variants), abnormal weather conditions beyond the parameters otherwise set forth in this Article, nuclear accidents, strikes, lockouts, freight embargos, interruptions in service by a regulated utility, or governmental statutes or regulations enacted or imposed after the fact (together, “force majeure events”).

Any Force Majeure event with a duration in excess of 30 days entitles either party to terminate this Agreement with written notice to the other party, without further penalty or compensation.

11. VENDOR’s Liability for Injury to Persons or Damage to Property.

a. VENDOR shall be liable for damages arising out of injury to the person and/or damage to City property, City employees, persons designated by City for training, or any other person(s) other than VENDOR’s agents or employees, designated by City for any purpose prior to, during, or subsequent to delivery, installation, acceptance, and use of the Products either at VENDOR’s site or at City’s place of business, provided that the injury or damage was caused by VENDOR’s fault or negligence.
b. VENDOR shall not be liable for damages arising out of or caused by an alteration or an attachment not made or installed by VENDOR, or for damage to alterations or attachments that may result from the

6.4 Attachment 2 - Agreement

44 4926-4812-6825 v2 5
Updated 1/10/2022

normal operation and maintenance of the Products in accordance with the Agreement.

12. Indemnity. To the fullest extent allowed by law, VENDOR hereby agrees to defend, indemnify, and save harmless CITY and Estero Municipal Improvement District, its Council, boards, commissions, officers, employees, directors, volunteers and agents, from and against any and all claims, suits, actions liability, loss, damage, expense, injury (including, without limitation, economic harm, injury to or death of any person, including an employee of VENDOR or its Subcontractors), cost (including, without limitation, costs and fees of litigation) of every nature, kind or description, at law or equity, which may be brought against, or suffered or sustained by, CITY or Estero Municipal Improvement District, its Council, boards, commissions, officers, employees, directors, volunteers or agents that arise out of, pertain to, or relate to any negligence, recklessness, or willful misconduct of VENDOR, any Subcontractor, anyone directly or indirectly employed or retained by them, or anyone that they control. In the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the VENDOR shall meet and confer with other parties regarding unpaid defense costs.

The duty of VENDOR to indemnify and save harmless, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code; provided, however, that nothing herein contained shall be construed to require VENDOR to indemnify CITY and Estero Municipal Improvement District, its Council, boards, commissions, officers, employees and agents against any responsibility or liability in contravention of Section 2782 of the California Civil Code.

VENDOR’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

The defense and indemnification obligations of this agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained within this Agreement.

13. Patent, Copyright and Trade Secret Indemnity.

a. VENDOR shall hold City, its officers, agents and employees, harmless from liability of any nature or kind, including costs and expenses, for infringement or use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented

6.4 Attachment 2 - Agreement

45 4926-4812-6825 v2 6
Updated 1/10/2022

invention, article or appliance furnished or used in connection with the Agreement.
b. VENDOR may be required to furnish a bond to City against any and all loss, damage, costs, expenses, claims and liability for patent, copyright and trade secret infringement.
c. VENDOR, at its own expense, shall defend any action brought against City to the extent that such action is based upon a claim that the Products supplied by VENDOR or the operation of such Products pursuant to a current version of VENDOR supplied operating software infringes a patent or copyright or violates a trade secret.

VENDOR shall pay those costs and damages finally awarded against City in any such action. Such defense and payment shall be conditioned on the following:
i. That VENDOR shall be notified within a reasonable time in writing by City of any notice of such claim; and
ii. That VENDOR shall have the sole control of the defense of any action on such claim and all negotiations for its settlement or compromise, provided, however, that when principles of government or public law are involved, City shall have the option to participate in such action at its own expense.
d. Should the Products, or the operation thereof, become, or in VENDOR’s opinion are likely to become, the subject of a claim of infringement of a patent or copyright or a trade secret, City shall permit VENDOR at its option and expense either to procure for City the right to continue using the Products, or to replace or modify the same so that they become non infringing. If none of these options can reasonably be taken, or if the use of such Products by City shall be prevented by injunction, VENDOR agrees to take back such Products and make every reasonable effort to assist City in procuring substitute Products. If, in the sole opinion of City, the return of such infringing Products makes the retention of other Products acquired from VENDOR under the Agreement impractical, City shall then have the option of terminating the Agreement, or applicable portions thereof, without penalty or termination charge.

VENDOR agrees to take back such Products and refund any sums City has paid VENDOR less any reasonable amount for use or damage.
e. VENDOR shall have no liability to City under any provision of this clause with respect to any claim of patent, copyright or trade secret infringement which is based upon.
i. The combination or utilization of Products furnished hereunder with equipment or devices not made or furnished by VENDOR; or

6.4 Attachment 2 - Agreement

46 4926-4812-6825 v2 7
Updated 1/10/2022

ii. The operation of equipment furnished by VENDOR under the control of any operating software other than, or in addition to, the current version of VENDOR supplied operating software; or
iii. The modification by City of the equipment of software furnished hereunder; or
iv. The combination or utilization of software furnished hereunder with non-VENDOR supplied software.
f. VENDOR certifies that it has appropriate systems and controls in place to ensure that City funds will not be used in the performance of the Agreement for the acquisition, operation or maintenance of computer software in violation of copyright laws.

14. Insurance. Prior to execution of this Agreement, VENDOR shall furnish to CITY Certificates of Insurance showing satisfactory proof that it maintains the insurance required by this Agreement as set forth in EXHIBIT D, Insurance, which are attached and made a part of this Agreement.

VENDOR shall maintain all required insurance throughout the term of this Agreement and as otherwise provided in EXHIBIT D. In the event VENDOR fails to maintain any required insurance, and notwithstanding Paragraph 3 above, CITY may (but is not obligated to) purchase such insurance and deduct or retain premium amounts from any sums due VENDOR under this Agreement (or VENDOR shall promptly reimburse CITY for such expense).

VENDOR shall maintain insurance as required by this Agreement to the fullest amount allowed by law and shall maintain insurance for a minimum of five (5) years following completion of this project or service. In the event VENDOR fails to obtain or maintain completed operations coverage as required by this Agreement, the CITY at its sole discretion may purchase the coverage required and the cost will be paid by VENDOR.

15. WORKERS' COMPENSATION. VENDOR certifies that he is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and VENDOR certifies that he will comply with such provisions before commencing the performance of the work of this agreement.

16. NON-DISCRIMINATION. The VENDOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The VENDOR will take affirmative action to ensure that applicants are employed and the employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment,

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advancement, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The VENDOR shall at all times be in compliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101-336) which prohibits discrimination on the basis of disability by public entities. The VENDOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non- discrimination clause.

17. Notice. All notices required by this Agreement shall be given to the CITY and VENDOR in writing, by first class mail, postage prepaid, addressed as follows:

CITY: City of Foster City
610 Foster City Boulevard
Foster City, CA 94404-2299
Attention: Zaheed Danish, Maintenance
Manager

VENDOR: San Mateo County Mosquito and Vector Control
District
1351 Rollins Road
Burlingame, California 94010
Attention: Brian Weber

18. Non-Assignment. This Agreement is not assignable either in whole or in part.

19. Substitutions. VENDOR may not substitute any Products or Services without City’s advance written consent. VENDOR shall not use any specification in lieu of those contained in the Agreement without City’s advance written consent.

20. Warranty. Unless otherwise specified, the warranties contained in the Agreement begin after acceptance has occurred.

a. VENDOR warrants that all Products and Services furnished hereunder will conform to the requirements of the Agreement (including all descriptions, specifications and drawings made a part hereof). All Products will be merchantable, fit for their intended purposes, free from all defects in materials and workmanship and to the extent not manufactured pursuant to detailed designs furnished by City, free from defects in design. No approval of designs,

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specifications or other Services furnished by VENDOR shall relieve VENDOR of its obligations under this warranty.
b. All warranties, including special warranties specified elsewhere herein, shall inure to City, its successors and assigns, and any users of the Products or Services.

21. Samples.

a. City may require samples of items inspection and specification testing and must be furnished free of expense to City. The samples furnished must be identical in all respects to the products bid and/or specified in the Agreement.
b. Samples, if not destroyed by tests, may, upon VENDOR’s request made at the time the sample is furnished, be returned at VENDOR’s expense.

22. Newly Manufactured Products. All Products shall be newly manufactured products; used or reconditioned products are prohibited, unless otherwise specified.

23. Packing and Shipment.

a. All Products shall be packed in suitable containers for protection in shipment and storage, and in accordance with applicable specifications. Each container of a multiple container shipment shall be identified to:
i. show the number of the container and the total number of containers in the shipment; and
ii. the number of the container in which the packing sheet has been enclosed.
b. All shipments by VENDOR or its subcontractors must include packing sheets identifying City’s Contract number; item number; quantity and unit of measure; description of the Products shipped; and appropriate evidence of inspection, if required.
c. Shipments must be made as specified in the Agreement, as it may be amended, or otherwise directed in writing by City.

24. Transportation Costs and Other Fees or Expenses. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by City unless expressly authorized by and itemized in the Agreement. Unless otherwise directed by City in writing, all Products and components thereof shall be delivered f.o.b. Point of Delivery. VENDOR shall select the means and methods of transportation.

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25. Inspection, Acceptance and Rejection.

a. VENDOR and its subcontractors shall provide and maintain a quality assurance system acceptable to City covering Products and Services under the Agreement and will tender to City only Products that have been inspected and found to conform to all requirements.

VENDOR will keep records evidencing inspections and their result, and will make these records available to City during the Agreement performance and for three years after final payment. VENDOR shall permit City to review procedures, practices, processes and related documents to determine the acceptability of VENDOR’s quality assurance system or other business practices related to performance of the Agreement.
b. All Products may be subject to inspection and test by City or its authorized representatives.
c. VENDOR and its subcontractors shall provide all reasonable facilities for the safety and convenience of inspectors at no additional cost to City. VENDOR shall furnish to inspectors all information and data as may be reasonably required to perform their inspection. d. All Products may be subject to final inspection, test and acceptance by City, notwithstanding any payment or other inspection. e. City shall give written notice of rejection of Products delivered or Services performed within a reasonable time after receipt of such Products or performance of such Services. Such notice of rejection will state the respects in which the items do not substantially conform to their specifications. If City does not provide such notice of rejection within thirty (30) days of delivery, unless otherwise specified in the Agreement, such Products and Services will be deemed to have been accepted. Acceptance shall not be construed to waive any warranty rights that City might have at law or by express reservation in the Agreement with respect to any nonconformity, or any other rights provided by law.

26. Compliance With Statutes and Regulations. VENDOR covenants that in the performance of the Agreement it will comply with all applicable statutes, rules, regulations and orders of the United States, the State and City, and shall defend, indemnify and hold the City harmless against any loss, cost, damage or liability by reason of VENDOR’s violation of this provision.

27. National Labor Relations Board Certification. VENDOR swears under penalty of perjury that no more than one final, unappealable finding of contempt of court by a federal court has been issued against VENDOR

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within the immediately preceding two-year period because of VENDOR’s failure to comply with an order of the National Labor Relations Board.

28. Covenant Against Gratuities. VENDOR warrants that no gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by VENDOR, or any agent or representative of VENDOR, to any officer or employee of City with a view toward securing the Agreement or securing favorable treatment with respect to any determinations concerning the performance of the Agreement. For breach or violation of this warranty, City shall have the right to terminate the Agreement, either in whole or in part, and any loss or damage sustained by City in procuring on the open market any items which VENDOR agreed to supply shall be borne and paid for by VENDOR. The rights and remedies of City provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or in equity.

29. Amendments. This Agreement may be amended or modified only by written agreement signed by both parties.

30. Validity. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

31. Governing Law. This Agreement shall be deemed to have been executed in the County of San Mateo, California. The formation, interpretation and performance of this Agreement shall be governed by the laws of the State of California, excluding its conflict of laws rules. Any suit or action initiated by either party shall be brought in the County of San Mateo, California unless the parties agree otherwise in a written amendment to this Agreement. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.

32. Mediation. Should any dispute arise out of this Agreement, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own legal costs.

33. Conflict of Interest. VENDOR represents and warrants that it presently has no interest, and shall not have any interest, direct or indirect, which would

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conflict in any manner with the performance of work and services required under this Agreement. Without limitation, VENDOR represents to and agrees with CITY that VENDOR has disclosed any potential conflict of interest, and will have no future conflict of interest, in providing CITY services hereunder, including but not limited to, any interest (financial, share ownership, shared management, shared directors, or reporting responsibilities) VENDOR may presently have, or will have in the future, with respect to any other person or entity (including but not limited to potential VENDORs, consultants, contractors, or regulatory agency) which may have an interest in the subject matter of the Services.

34. Confidentiality. Any information, whether proprietary or not, made known to or discovered by VENDOR during the performance of or in connection with the Agreement for City, will be kept confidential and not be disclosed to any other person. VENDOR will immediately notify City in writing if it is requested to disclose any information made known to or discovered by during the performance of or in connection with the Agreement. These confidentiality provisions and limitations shall remain fully effective indefinitely after VENDOR’s completion of the Agreement.

35. Waiver of Default. Waiver of any default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided below.

36. Entire Agreement. This Agreement, including Exhibits A, B C, D, E and F, comprises the entire Agreement.

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.

CITY OF FOSTER CITY

Dated: _________________________________ Stacy Jimenez, Mayor

ATTEST:

Dated: ________________________________ Priscilla Schaus, City Clerk

APPROVED AS TO FORM

Dated:

Benjamin Stock, City Attorney

VENDOR

Dated:

Brian Weber, District Manager

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EXHIBIT A

SCOPE OF WORK and SCHEDULE
FOR
Mosquito Abatement Services

The District will provide abatement services for the City’s problem site as detailed below. As reasonably necessary, the District will carry out mosquito surveillance and control activities using its personnel, materials, and equipment at the site and invoice accordingly.

Problem site: The catch basin and storm drain system in the presently developed areas of Foster City.

The occurrence of any unusual problems that require additional manpower, equipment, and materials will necessitate a change order as an addendum to this agreement. It is understood that any changes will be mutually agreed upon before initiating the order. All additional costs related to change orders will be negotiated separately.

This agreement shall be effective July 1, 2025, through June 30, 2028. Either party may terminate the agreement upon 30 days’ written notice to the other party.

During the term of this agreement, both contracting parties specifically waive the right to use the abatement procedures set forth in Health and Safety Code Sections 2000 through 2093, inclusive.

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EXHIBIT B

VENDOR’S FEES and PAYMENT MILESTONES

The City shall reimburse the District for man-hours at a rate of $72.29 and for material costs not to exceed $55,000 annually for FY 2025-26, FY 2026-27, and FY 2027-28.

The District will bill the Owner for actual services and materials rendered. The Owner will pay for these services within 30 days of receiving each bill.

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EXHIBIT C

INSURANCE

VENDOR shall provide, in addition to the Certificates of Insurance, original Endorsement affecting the coverages specified in herein on the attached form. No substitute form will be accepted.

This is an Exhibit to, and made a part of and incorporated by reference to the Agreement dated October 6, 2025 by and between San Mateo County Mosquito & Vector Control District, hereinafter referred to as "Vendor”, and the City of Foster City, hereinafter referred to as "City", providing for professional services.

1. Vendor's Duty to Show Proof of Insurance. Vendor, in order to protect City and its Council members, officials, agents, officers, and employees against all claims and liability for death, injury, loss and damage as a result of Vendor's acts, errors, or omissions in connection with the performance of Vendor's obligations, as required in this Agreement, shall secure and maintain insurance as described below. Vendor shall not perform any work under this Agreement until Vendor has obtained all insurance required under this section and the required certificates of insurance and all required endorsements have been filed with the City's authorized insurance representative, insurance Tracking Services Inc. (ITS). Receipt of evidence of insurance that does not comply with all applicable insurance requirements shall not constitute a waiver of the insurance requirements set forth herein. The required documents must be signed by the authorized representative of the insurance company shown on the certificate. Upon request, Vendor shall supply proof that such person is an authorized representative thereof, and is authorized to bind the named underwriter(s) and their company to the coverage, limits and termination provisions shown thereon, Vendor shall promptly deliver to ITS a certificate of insurance, and all required endorsements, with respect to each renewal policy, as necessary to demonstrate the maintenance of the required insurance coverage for the term specified herein. Such certificates and endorsements shall be delivered to ITS prior to the expiration date of any policy and bear a notation evidencing payment of the premium thereof if so requested. Vendor shall immediately pay any deductibles and self-insured retentions under all required insurance policies upon the submission of any claim by Vendor or City as an additional insured.

1.1 Insurance Requirements

☒ Commercial General Liability Insurance

Commercial General Liability Insurance including, but not limited to, Contractual Liability Insurance (specifically concerning the indemnity provisions of this Agreement with the City ), Products-Completed Operations Hazard, liability for slander, false arrest and invasion of privacy arising out of professional services rendered hereunder, Personal Injury (including bodily injury and death), and Property Damage for liability arising out of Vendor's performance of services under this Agreement. The Commercial General Liability insurance shall contain no exclusions or limitation for independent contractors working on the behalf of the named insured. Vendor shall maintain the Products-Completed Operations Hazard coverage for the longest period allowed by law following termination of this Agreement. The amount of said insurance coverage required by this Agreement shall be the policy limits, which shall be at least two million dollars ($2,000,000) each occurrence and four million dollars ($4,000,000) aggregate.

*Please note, the City will require a separate additional insured endorsement for the Commercial General Liability policy, listing the “City of Foster City, its Council members, officials, agents, officers, and employees”.

☒ Business Automobile Liability Insurance

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Automobile Liability Insurance against claims of Personal Injury (including bodily injury and death) and Property Damage covering any vehicle and/or all owned, leased, hired and non- owned vehicles used in the performance of Services pursuant to this Agreement with coverage equal to the policy limits, which shall be at least two million dollars ($2,000,000) each occurrence.

☒ Workers' Compensation Insurance

VENDOR shall submit written proof that VENDOR is insured against liability for workers' compensation in accordance with the provisions of section 3700 of the California Labor Code.

VENDOR shall require any Subcontractors to provide workers' compensation for all of the Subcontractors' employees, unless the Subcontractors' employees are covered by the insurance afforded by VENDOR. If any class of employees engaged in work or services performed under this Agreement is not covered by California Labor Code section 3700, VENDOR shall provide and/or require each Subcontractor to provide adequate insurance for the coverage of employees not otherwise covered. Vendor shall also maintain employer's liability insurance with limits of one million dollars ($1,000,000) for bodily injury or disease.

☒ Professional Liability Insurance

Professional Liability (Errors and Omissions) Insurance, for liability arising out of, or in connection with, all negligent acts, errors or omissions in connection with services to be provided under this Agreement, with no exclusion for claims of one insured against another insured, with coverage equal to the policy limits, which shall not be less than five million dollars ($5,000,000) per occurrence and five million dollars ($5,000,000) aggregate.

☒ Installation Floater

Installation Floater, covering the work performed under this Contract, against all risks of direct physical loss. The policy shall cover the Contractor’s labor, materials and equipment, including materials and equipment in transit or away from the project site, to be installed in the existing structure(s). The coverage shall be written for an amount equal to the initial contract amount plus the value of any subsequent change orders, subject to a deductible of not more than [$10,000] payable by Contractor.

Cyber Liability Insurance

Cyber Liability Insurance, covering network risk and cyber liability (including coverage for unauthorized access, failure of security, breach of privacy perils, as well at notification costs and regulatory defense) in an amount of not less than $1,000,000. Such insurance shall be maintained in force at all times during the term of the Contract and for a period of two years thereafter for services completed during the term of the Contract.

1.2 Self-Insured Retention

Any self-insured retentions in excess of $100,000 must be declared on the Certificate of insurance or other documentation provided to City and must be approved by the City Risk Manager.

1.3 Claims-Made Basis Coverage

If any of the insurance coverages required under this Agreement is written on a claims-made basis, Vendor, at Vendor's option, shall either (i) maintain said coverage for at least five (5) years following the termination of this Agreement with coverage extending back to the effective date of this

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Agreement; (ii) purchase an extended reporting period of not less than five (5) years following the termination of this Agreement; or (iii) acquire a full prior acts provision on any renewal or replacement policy.

2. City as Additional Insured

On Vendor's Commercial General Liability and Automobile policies, the City, its Council members, officers, directors, agents, employees, and volunteers, shall be named as additional insured's, but only with respect to liability arising out of the activities of the named insured. Any endorsement shall be provided using one of the following three options: (i) on ISO form CG 20 10 1 1 85; or (ii) on ISO form CG 20 37 10 01 plus either ISO form CG 20 10 10 01 or CG 20 33 10 01; or (iii) on such other forms which provide coverage at least equal to or better than form CG 20 10 1 1 85.

3. Insurance terms and conditions:

3.1 Cancellation of Insurance

The above stated insurance coverages required to be maintained by Vendor shall be maintained until the completion of all of Vendor's obligations under this Agreement except as otherwise indicated herein. Each insurance policy supplied by Vendor shall not be suspended, voided, cancelled or reduced in coverage or in limits except after ten (10) days written notice by Vendor in the case of non-payment of premiums, or thirty (30) days written notice in all other cases. This notice requirement does not waive the insurance requirements stated herein. Vendor shall immediately obtain replacement coverage for any insurance policy that is terminated, canceled, non-renewed, or whose policy limits have been exhausted or upon insolvency of the insurer that issued the policy.

3.2 All insurance shall be issued by a company or companies admitted to do business in California and listed in the current "Best's Key Rating Guide" publication with a minimum rating of A-; VII Any exception to these requirements must be approved by the City Risk Manager.

3.3 If Vendor is, or becomes during the term of this Agreement, self-insured or a member of a self-insurance pool, Vendor shall provide coverage equivalent to the insurance coverages and endorsements required above. The City will not accept such coverage unless the City determines, in its sole discretion and by written acceptance, that the coverage proposed to be provided by Vendor is equivalent to the above-required coverages.

3.4 For any claims related to the Agreement, the Vendor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City , its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City , its officers, officials, employees, or volunteers shall be excess of the Vendor’s insurance and shall not contribute with it.

3.5 Insurance coverages in the minimum amounts set forth herein shall not be construed to relieve Vendor for any liability, whether within, outside, or in excess of such coverage, and regardless of solvency or insolvency of the insurer that issues the coverage; nor shall it preclude the City from taking such other actions as are available to it under any other provision of this Agreement or otherwise in law.

3.6 Failure by Vendor to maintain all such insurance in effect at all times required by this Agreement shall be a material breach of this Agreement by Vendor. City , at its sole option, may terminate this Agreement and obtain damages from Vendor resulting from said breach.

Alternatively, City may purchase such required insurance coverage, and without further notice to

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Vendor, City shall deduct from sums due to Vendor any premiums and associated costs advanced or paid by City for such insurance. If the balance of monies obligated to Vendor pursuant to this Agreement are insufficient to reimburse City for the premiums and any associated costs, Vendor agrees to reimburse City for the premiums and pay for all costs associated with the purchase of said insurance. Any failure by City to take this alternative action shall not relieve Vendor of its obligation to obtain and maintain the insurance coverages required by this Agreement.

3.7 Should any of the required insurance (other than errors and omissions insurance) be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defenses costs be included in such general aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limit specified above.

3.8 City may (but is under no obligation to) secure project-specific insurance, wrap-up insurance, or administer an owner controlled insurance program ("OCIP"), in which case Vendor and its subcontractors shall communicate this fact to their insurance carriers and request that the risk of this project be excluded from their practice policies. Vendor's fees under this Agreement (and the fee of its subcontractors under subcontractor agreements) shall be reduced by the amount of insurance premiums that may be avoided by Vendor and its subcontractors by virtue of the City's obtaining the project-specific insurance, wrap-up insurance or administering an OCIP, and the exclusion of this project from coverage of Vendor's and subcontractors policies. Construction Manager and its subcontractors shall afford City access to their books and records and cooperate with City in verifying the amount of savings realized.

ATTACHED

1. Insurance Coverage Form

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EXHIBIT D
This INSURANCE COVERAGE FORM modifies or documents insurance provided under the following:

Named Insured: Effective Work Date(s):

Description of Work/Locations/Vehicles:

ADDITIONAL INSURED: City of Foster City/Estero Municipal Improvement District (CITY) 610 Foster City Boulevard, Foster City, CA 94404
Attention: _________________________________
Contract Administrator
Endorsement and Certificates of Insurance Required
The Additional Insured, its elected or appointed officers, officials, employees and volunteers are included as insureds with regard to damages and defense of claims arising from: (Check all that apply)
Insurer Policy
No.

General Liability: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, (c) premises owned, leased occupied or used by the Named Insured, and/or (d) permits issued for operations performed by the Named Insured. {Note:

MEETS OR EXCEEDS ISO Form # CG 20 10 11 85}

Auto Liability: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a combination of the Named Insured and the Additional Insured, its elected or appointed officers, officials, employees or volunteers.

Other: [Cyber Liability, Installation Floater, etc.]
Certificates of Insurance Required (no endorsement needed) (Check all that apply) Insurer Policy No.

Workers Compensation: work performed by employees of the Named Insured while those employees are engaged in work under the simultaneous directions and control of the Named Insured and the Additional Insured.

Professional Liability:

PRIMARY/NON-CONTRIBUTORY: This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds.

SEVERABILITY OF INTEREST: The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respect to the insurer’s limit of liability.

PROVISIONS REGARDING THE INSURED'S DUTIES AFTER ACCIDENT OR LOSS: Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the Additional Insured, its elected or appointed officers, officials, employees, or volunteers.

CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days' prior written notice (ten (10) days if canceled due to non-payment) by regular mail return receipt requested has been given to the Additional Insured. Such notice shall be addressed as shown above.

WAIVER OF SUBROGATION: The insurer(s) named above agree to waive all rights of subrogation against the CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the CITY.

Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated.

SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE INSURER

I, ___________________________________________________________(print/type name), warrant that I have authority to bind the above-named insurance company and by my signature hereon do so bind this company.

SIGNATURE OF AUTHORIZED REPRESENTATIVE (original signature required)

ORGANIZATION: TITLE:

ADDRESS:

TELEPHONE: ( ) DATE ISSUED:

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EXHIBIT E
COVID-19 AMENDMENT/ATTACHMENT
(Vendor Agreement Form)

This COVID-19 Amendment/Attachment amends the Agreement between the City of Foster City (“City”) and San Mateo County Mosquito and Vector Control District (“Vendor”) dated October 6, 2025.

1. Definitions
A. The 2019 novel coronavirus and the disease it causes are collectively referred to herein as “COVID-19”.

B . A “COVID-19 Condition” is something attributable to COVID-19 not caused by the Vendor (which for purposes herein includes all subcontractors) and beyond its reasonable control including but not limited to COVID-19 Proclamations and supply chain disruptions due to COVID-19, and other circumstances concerning COVID-19 not caused by the Vendor and which are beyond its reasonable control.

C. A “ COVID-19 Proclamation” includes but is not limited to orders, directives and guidance concerning COVID-19 that have been issued, and which may be issued from time to time, by public agencies or regulatory bodies, the CDC or OSHA or Cal/OSHA, including without limitation the Cal/OSHA COVID-19 Prevention Emergency Temporary Standards. Vendor acknowledges that those orders, directives and guidance may require the Project to shut down or otherwise increase the Vendor’s cost or time of performance by calling for things such as social distancing and the use of personal protective equipment. In the event of conflicting COVID-19 Proclamations, the Vendor shall follow the most applicable, restrictive and newest COVID-19 Proclamations.

D. An “ Unknown COVID-19 Condition” is a COVID-19 Condition the Vendor did not know about, and reasonably should not have known about, as of the date the Vendor submitted its proposal. The requirements contained in COVID-19 Proclamations issued before submission of a proposal are not Unknown COVID-19 Conditions, and the Vendor will be deemed to have knowledge of those requirements.

E. An “ Unknown COVID-19 Cost” is a cost that: (i) is solely attributable to an Unknown COVID-19 Condition; (ii) is reasonable and unavoidable under the circumstances; (iii) is not the result of the Vendor’s failure to comply with the contract documents or a COVID-19 Proclamation; and (iv) is not the result of a subcontractors failure to comply with a COVID-19 Proclamation in connection with the performance of the Services.

2. COVID-19 Conditions and Proposal. Vendor is expected to know and is deemed to have known about COVID-19 Conditions when it submits its proposal, and COVID-19 Conditions must be accounted for in the Vendor’s price and schedule. In order to be

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entitled to any relief from a COVID-19 Condition, the Vendor must demonstrate that the issue, cost or delay is due to an Unknown COVID-19 Condition.

3. Compliance with COVID-19 Proclamations.

A. Vendor shall comply with COVID-19 Proclamations in the performance of the Services, irrespective of when the COVID-19 Proclamations are issued, and as they pertains to performance of the Services. The cost of such compliance is non- compensable, except as otherwise expressly stated herein.

B. Vendor is responsible to ensure that its subcontractors and suppliers comply with COVID-19 Proclamations at all times in connection with the performance of their Services.

4. Delay. The Vendor is entitled to a reasonable time extension for an Unknown COVID-19 Condition. Such time extension is non-compensable.

5. City Directed Suspension. The City may suspend Services due to COVID-19 health concerns, even though the Vendor may be allowed to proceed with the Services based on COVID-19 Proclamations. The City may suspend the Services for its convenience. The Vendor is entitled to a time extension for a City Directed Suspension, and the contract amount will be equitably adjusted if and to the extent Vendor incurs increased costs that are Unknown COVID-19 Costs.

6. Compensation for COVID-19 Costs. City will reimburse the Vendor for Unknown COVID-19 Costs which are not included in the schedule of values.

7. Safe Work Practices. Vendor shall implement safe work practices recommended by CDC or OSHA or Cal/OSHA, which may include, inter alia, screening all employees, subcontractors, or others (“worker(s)”) at all locations where Services are performed for signs and symptoms of COVID-19; adopting staggered work schedules, e.g., providing alternating workdays or extra shifts, to reduce the total number of employees on a site at any given time and to ensure physical distancing; identifying choke points where workers are forced to stand together, such as hallways and elevators, ingress and egress points, break areas, and buses, and implement policies to maintain social distancing; coordinating deliveries in line with the employer's minimal contact and cleaning protocols; and instituting a rigorous housekeeping program to reduce dust levels at all exterior locations. Vendor remains fully responsible for following and complying with changes to recommended safe work practices from time to time.

8. Monitoring and Reporting. City may require the Vendor to actively monitor the health of its workers through temperature checks and questionnaires of major COVID- 19 symptoms, including but not limited to cough, fever above 100.4 degrees Fahrenheit and shortness of breath. Vendor shall immediately report to City any outbreaks of COVID-19 among its workers. The Vendor shall not knowingly allow any worker who has tested positive with COVID-19 to enter a City building. In the event of an outbreak

6.4 Attachment 2 - Agreement

62 23 Updated 1/18/2022

4926-4812-6825 v2
or an exposure to COVID-19, the City may impose appropriate mitigation strategies which may be in consultation with the public health officer.

9. Conflicts. In the event of an inconsistency between this COVID-19 Amendment and the Agreement, this Addendum shall control.

IN WITNESS WHEREOF, the City and Vendor have executed this Covid-19 Amendment as of the date set forth above.

VENDOR: CITY:

________________________ ____________________________
Signature Signature

________________________ ______________________________ Brian Weber, District Manager Stacy Jimenez, Mayor

6.4 Attachment 2 - Agreement

63 1
0 1
8 DATE: October 6, 2025

TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager

FROM: Diane Pitman, Administrative Services Director
DEPARTMENT: Administrative Services
SUBJECT: CITY HALL AND COMMUNITY CENTER HOLIDAY CLOSURE

RECOMMENDATION
It is recommended that the City Council adopt the attached resolution approving the closure of City Hall and the Community Center between the dates of December 26, 2025 through January 2, 2026 due to the observed holidays of Christmas Eve, Christmas Day, New Year’s Eve and New Year’s Day and authorizing the City Manager to close City Hall and the Community Center each year going forward for the days between Christmas and New Year’s.

BACKGROUND/ANALYSIS
City Hall currently remains open on all working days and observes Christmas Eve, Christmas Day, New Year’s Eve and New Year’s Day. The working days between Christmas and New Year’s experience a reduction in walk-in or call-in customers for utility payments, permit, plan check and other typical City business/services. Employees coordinate leave usage during the holidays to ensure that City Hall customers can be assisted and that there is coverage for walk-ins, but this also prevents employees from being able to take time off during the holidays. Other services and projects outside of City Hall can be scheduled around the holidays to ensure employees can take time off with their families. Closing City Hall and the Community Center between Christmas and New Year’s holidays will allow staff to focus on other tasks or allow more employees to take time off as vacation or spend time with their families if they choose. The VIBE Teen Center will be open for walk-in recreation customers, as the facility will also be hosting youth seasonal camp during the school district’s winter break.

7.1 7.1 Staff Report

64 1
0 1
8 Other cities have implemented a holiday closure and recently employees requested if that practice could be implemented here at Foster City.

Employees will be expected to work even if City Hall and the Community Center are closed to walk-in and call-in customers. But if they choose to use vacation, or other eligible leave, they can do so during this time. A building inspector will be available, should there be any emergencies needing a response related to building safety. Any water or wastewater bill payments can be done online, and the utility payment deposit slot at City Hall will remain open. The closure of City Hall and the Community Center will have no impact on Police Department operations.

Authorizing the City Manager to close City Hall and the Community Center in the future will ensure employees can communicate the status to residents ahead of time and both employees and residents can plan ahead accordingly.

The requested schedule for the period between December 24, 2025, through January 5, 2026, is as follows:

December 24, 2025 (Wed) Holiday (Christmas Eve)
December 25, 2025 (Thu) Holiday (Christmas Day)
December 26, 2025 (Fri) Closed to Public
December 27-28, 2025 (Sat-Sun) Normal Weekend Closure
December 29-30, 2025 (Mon-Tue) Closed to Public
December 31, 2025 (Wed) Holiday (New Year’s Eve)
January 1, 2026 (Thu) Holiday (New Year’s Day)
January 2, 2026 (Fri) Closed to Public
January 3-4, 2026 (Sat-Sun) Normal Weekend Closure
City Hall will resume normal business operations on Monday, January 5, 2025. Should the Council agree to the closure request, staff will work with the Communications team to notify the general public.

California Environmental Quality Act
Not Applicable

FISCAL IMPACT
There is no fiscal impact to closing City Hall and the Community Center for the days between Christmas Day and New Year’s.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA

7.1 7.1 Staff Report

65 1
0 1
8 Staff Empowerment and Operational Excellence
ATTACHMENTS:

Attachment 1 – Resolution

7.1 7.1 Staff Report

66 3
7 7
8 RESOLUTION NO. _____________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY

APPROVING THE CLOSURE OF CITY HALL AND THE COMMUNITY CENTER BETWEEN THE DATES OF DECEMBER 26, 2025 THROUGH JANUARY 2, 2026 AND

AUTHORIZING THE CITY MANAGER TO CLOSE CITY HALL AND THE COMMUNITY

CENTER EACH YEAR GOING FORWARD FOR THE DAYS BETWEEN CHRISTMAS AND NEW YEAR’S

CITY OF FOSTER CITY
WHEREAS, City Hall and the Community Center see reduced walk-in or call-in customers for utility payments and permit and plan check services between Christmas and New Year's; and
WHEREAS, employees coordinate leave usage to ensure customers can be assisted but not all employees can take leave during the holidays; and WHEREAS, other services and projects outside of City Hall can be scheduled around the holidays; and
WHEREAS, employees will be working unless they elect to use eligible leave.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Foster City approves the closure of City Hall and the Community Center from December 26, 2025 through January 2, 2026; and authorizes the City Manager to close City Hall and the Community Center each year going forward between the Christmas and New Year’s holidays.

PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the Regular Meeting held on the 6th day of October 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

STACY JIMENEZ, MAYOR
ATTEST:

PRISCILLA SCHAUS, CITY CLERK

7.1 Attachment 1 - Resolution

67 DATE: October 6, 2025

TO: Mayor and Members of the City Council
President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, City/District Manager

FROM: Nate Cruz, Finance Director
DEPARTMENT: Finance
SUBJECT: SUPPLEMENTAL APPROPRIATION OF $4,500,000 TO THE INTERNAL REVENUE CODE SECTION 115 IRREVOCABLE

TRUST TO FUND PUBLIC EMPLOYEES MEDICAL AND

HOSPITAL CARE ACT (PEMHCA) LIABILITIES

RECOMMENDATION
It is recommended that the City Council/Board of Directors (“Council”) adopt the attached resolution to appropriate $4.5 million from the Internal Service Fund PEMHCA Fund 508 to the City’s Internal Revenue Code (IRC) Section 115 Trust for PEHMCA Liabilities.

EXECUTIVE SUMMARY
On October 21, 2024, the Council approved the creation of an irrevocable Trust under IRC Section 115 to address unfunded post-employment liabilities related to the PEMHCA. The Trust investment strategy presented to Council assumed a $4.5 million initial deposit into the trust, with additional annual deposits beginning in FY 2024-25.

While the annual deposits have been made since FY 2024-25, the initial deposit of $4.5 million was not made due to a miscommunication between the City’s actuary firm Precision Actuarial and staff. The proposed resolution appropriates funds to make that $4.5 million initial deposit.

BACKGROUND/ANALYSIS

7.2 7.2 Staff Report

68 At the beginning of FY 2024-25, the City had Unfunded Accrued Actuarial Liability (UAAL) of $8.9 million with approximately $6.6 million in an Internal Service Fund established to finance those liabilities (PEMCHA Fund 508).

To reduce the unfunded liability, the City approved a Section 115 Trust legally dedicated to paying PEMHCA liabilities. By placing monies in the Trust, the City can reduce its net unfunded liability because: (a) such legally restricted funds can be included in the actuarial calculated liability, and (b) funds invested in the Trust can have an investment strategy focused on growth instead of the City’s treasury policy which prioritizes capital preservation and liquidity.

The growth financing strategy approved by the Council assumed an initial deposit of $4.5 million with annual contributions over 10 years of approximately $300,000 per year. However, due to miscommunication between the City’s actuaries and staff, the City only made the annual contributions and never made the initial $4.5 million deposit.

The proposed supplemental appropriation would allow a payment from PEMCHA Fund 508 to the Section 115 Trust.

FISCAL IMPACT
The proposed resolution would appropriate $4.5 million from the Internal Service Fund (Fund 508) to account number 508-0460-999.4155. Fund 508 currently has approximately $6.4 million in fund balance.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Staff Empowerment and Operational Excellence
ATTACHMENTS:

Attachment 1 – City Resolution
Attachment 2 – EMID Resolution

7.2 7.2 Staff Report

69 RESOLUTION NO. _____________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY

AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE INTERNAL SERVICE FUND FOR PEMCHA OBLIGATIONS (FUND 508) FOR $4,500,000 TO DEPOSIT INTO THE SECTION 115 TRUST

CITY OF FOSTER CITY
WHEREAS, the City approved the creation of an Internal Revenue Code 115 Trust to reduce unfunded liabilities related to the Public Employees Medical and Hospital Care Act (PEMHCA); and
WHEREAS, the City’s approved investment strategy included annual contributions of approximately $300,000 for ten years and an initial deposit of $4,500,000; and WHEREAS, the City has made the first two annual contributions but did not make the initial deposit of $4,500,000.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Foster City approve a supplemental appropriation of $4,500,000 from Fund 508 to account number 508-0460-999.4155 for deposit into the City’s Section 115 Trust.

PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 6th day of October 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________

STACY JIMENEZ, MAYOR
ATTEST:
___________________________________

PRISCILLA SCHAUS, CITY CLERK

7.2 Attachment 1 - City Resolution

70 RESOLUTION NO. _____________

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL

IMPROVEMENT DISTRICT AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE INTERNAL SERVICE FUND FOR PEMCHA OBLIGATIONS (FUND 508) FOR $4,500,000 TO DEPOSIT INTO THE SECTION 115 TRUST

ESTERO MUNICIPAL IMPROVEMENT DISTRICT
WHEREAS, the District approved the creation of an Internal Revenue Code 115 Trust to reduce unfunded liabilities related to the Public Employees Medical and Hospital Care Act (PEMHCA); and
WHEREAS, the District approved investment strategy included annual contributions of approximately $300,000 for ten years and an initial deposit of $4,500,000; and WHEREAS, the District has made the first two annual contributions but did not make the initial deposit of $4,500,000.

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Estero Municipal Improvement District approve a supplemental appropriation of $4,500,000 from Fund 508 to account number 508-0460-999.4155 for deposit into the District’s Section 115 Trust.

PASSED AND ADOPTED as a resolution of the Board of Directors of the Estero Municipal Improvement District at the regular meeting held on the 6th day of October 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________

STACY JIMENEZ, PRESIDENT
ATTEST:
______________________________________

PRISCILLA SCHAUS, DISTRICT SECRETARY

7.2 Attachment 2 - EMID Resolution

71 Prepared Date 9/5/2025 City of Foster City, CA
Accounts Payable Check Register

Page 1 ends

Accounting Period 2026/3
Report Number 8
ACH Date ACH Vendor Name Description
9/5/2025 ACH WILLIAM CLARK LONGEVITY 08/16/2025-09/15/2025 210.00 9/5/2025 ACH BARBARA SCHUTZ LONGEVITY 08/16/2025-09/15/2025 200.00 9/5/2025 ACH DAVID VILLANUEVA LONGEVITY 08/16/2025-09/15/2025 200.00 9/5/2025 ACH MOSHE JOSHUA LONGEVITY 08/16/2025-09/15/2025 275.00 9/5/2025 ACH GLENN WILSON LONGEVITY 08/16/2025-09/15/2025 140.00 9/5/2025 ACH ERIC EGAN LONGEVITY 08/16/2025-09/15/2025 210.00 9/5/2025 ACH DOUGLAS ESTILL LONGEVITY 08/16/2025-09/15/2025 350.00 9/5/2025 ACH THOMAS LINARI LONGEVITY 08/16/2025-09/15/2025 350.00 9/5/2025 ACH MONICA MEDRANO LONGEVITY 08/16/2025-09/15/2025 345.00 9/5/2025 ACH JOSEPH PIERUCCI LONGEVITY 08/16/2025-09/15/2025 140.00 9/5/2025 ACH BRIAN TIDWELL LONGEVITY 08/16/2025-09/15/2025 210.00 9/5/2025 ACH MICHAEL TOWNS LONGEVITY 08/16/2025-09/15/2025 350.00 9/5/2025 ACH CHARLES GOODWIN LONGEVITY 08/16/2025-09/15/2025 350.00 9/5/2025 ACH KENNKETH LAMBRO LONGEVITY 08/16/2025-09/15/2025 350.00 9/5/2025 ACH MOHAMMAD ASLAM LONGEVITY 08/16/2025-09/15/2025 345.00 9/5/2025 ACH KRAIG WHITNEY LONGEVITY 08/16/2025-09/15/2025 350.00 9/5/2025 ACH ALBERT PIACENTE LONGEVITY 08/16/2025-09/15/2025 350.00 9/5/2025 ACH STEVEN ARCHER LONGEVITY 08/16/2025-09/15/2025 140.00 9/5/2025 ACH JOBEE FARRER LONGEVITY 08/16/2025-09/15/2025 275.00 9/5/2025 ACH DANIEL STRAMBI LONGEVITY 08/16/2025-09/15/2025 350.00 9/5/2025 ACH LWP CLAIMS SOLUTIONS MONTHLY ADMIN FEE: SEPTEMBER 2025 6,583.33 12,073.33
Amount
Submitted for Information:
____________________________________________
Nate Cruz, Finance Director/City Treasurer
ACH ON THIS REGISTER PROCESSED ON SEPTEMBER 5, 2025

8.1 Warrant Register Report FY 2025-2026 Number 8A - September 5, 2025

72 Prepared Date 9/16/2025 City of Foster City, CA
Accounts Payable Check Register

Page 1 ends

Accounting Period 2026/3
Report Number 9
Check Number Vendor Name Description
155974 AAA WORKSPACE OFFICE SUPPLIES
155975 AGREEMENT DYNAMICS, INC SUCCESS SIGNALS BOOKS FOR MANAGEMENT

TRAINING
155976 AMAZON CAPITAL SERVICES, INC. MISCELLANEOUS SUPPLIES - BUILDING AND VEHICLE PROGRAM; POLICE DEPARTMENT KITCHEN &
BATHROOM PROJECT; MISCELLANEOUS AND COFFEE

SUPPLIES FOR PARKS PROGRAM
155977 ANDREW QUOCANH TRAN SMART CONTROLLER REBATE
155978 ANIMAL DAMAGE MANAGEMENT, INC. GROUND SQUIRREL CONTROL 155979 APEX TESTING LABORATORIES, INC. CIP678: RECREATION CENTER REPLACEMENT PROJECT - TESTING & INSPECTION SERVICES: JULY & AUGUST
2025
155980 AQUA METRIC SALES COMPANY MISCELLANEOUS SUPPLIES - WATER PROGRAM 155981 AXION COMMUNICATIONS TELEPHONE LINE - BUILDING ENTRY 155982 BANK OF SAN FRANCISCO BHM CONSTRUCTION RETAINAGE PAYMENT APPLICATION #10
155983 BAY AREA WATER SUPPLY &

CONSERVATION AGENCY

WATER LOSS CONTROL PROGRAM
155984 BELKORP AG LLC MISCELLANEOUS PARTS - VEHICLE PROGRAM 155985 BETTY WEXLER CLASS REFUND: HOW TO USE CHATGPT
155986 BHM CONSTRUCTION LLC CIP678: RECREATION CENTER REBUILD PROJECT - CONSTRUCTION SERVICES: AUGUST 2025
155987 BOBBY RAM PLANNING DEPOSIT REFUND
155988 BRADY COMPANIES, LLC MISCELLANEOUS SUPPLIES - PARKS PROGRAM 155989 CAL-WEST LIGHTING & SIGNAL

MAINTENANCE INC

STREET LIGHT, TRAFFIC SIGNAL MAINTENANCE, AND

LIGHTING REPAIR
155990 CALIFORNIA PUBLIC POLICY GROUP INC. LOBBYING SERVICES: AUGUST 2025 155991 CALL PRIMROSE FY25/26 NON-PROFIT FUNDING CONTRIBUTION 155992 CDI LASERFICHE CLOUD SUBSCRIPTION
155993 CHEMSEARCH ECOFLOW BIOAMP PROGRAM
155994 CINTAS CORPORATION UNIFORM/LAUNDRY SERVICES
155995 CITY OF SAN MATEO FY24/25 SAN MATEO-FOSTER CITY PFA ADMIN COST 155996 CLARK PEST CONTROL OF STOCKTON PEST AWAY SERVICES 155997 COLLEEN GOTTHARDT VISION REIMBURSEMENT
155998 CONNIE ALONZO-FRIZ MAY 2025 CALPERS MEDICAL PREMIUM REFUND 155999 CONSOR NORTH AMERICA INC CIP660: WATER TANK IMPROVEMENTS AND CIP690:

SEISMIC IMPROVEMENTS AT LAGOON PUMP STATION-
CONSTRUCTION SUPPORT SERVICES: JULY 2025
156000 COUNTY OF SAN MATEO FY25/26 SAN MATEO COUNTY TRAINING CONSORTIUM MEMBERSHIP DUES AND LMS FEE: 7/1/25 - 12/31/25
156001 CSG CONSULTANTS INC. CIP722: STREET REHAB - ENGINEERING SERVICES:

JULY 2025
156002 CUMMINS SALES & SERVICE IRRIGATION PUMPS MAINTENANCE 156003 CWEA MEMBERSHIP AND CERTIFICATION RENEWAL FOR

PUBLIC WORKS EMPLOYEE
156004 DAVID TURCH AND ASSOCIATES FEDERAL GOVERNMENT AFFAIRS CONSULTING SERVICES: JULY & AUGUST 2025
156005 DEPENDABLE LOCK AND HARDWARE INC LOCKS AND KEYS
156006 DEWEY PEST CONTROL PEST CONTROL SERVICES - 398 CHESAPEAKE, 631-633 COMET, 833-835 COMET, AND 833 GULL
156007 DISABILITY ACCESS CONSULTANTS LLC PROFESSIONAL SERVICES - ADA EVALUATION 156008 ELDORADO FORKLIFT COMPANY TRUCK REPAIR
156009 ELITE PRESSURE WASHING SERVICES
LLC

POWER WASHING SERVICES FOR DOG PARK AND LEO
J. RYAN MEMORIAL PARK
156010 EWING IRRIGATION PRODUCTS MISCELLANEOUS MATERIALS & IRRIGATION SUPPLIES -

PARKS AND WATER PROGRAM
Check Date Check Amount
9/16/2025 1,631.93
9/16/2025 1,392.04
9/16/2025 57,995.88
9/16/2025 7,184.25
9/16/2025 51.92
9/16/2025 1,133.53
9/16/2025 218.74
9/16/2025 350.00
9/16/2025 20.00
9/16/2025 1,397,124.18
9/16/2025 503.00
9/16/2025 73,532.85
9/16/2025 461.25
9/16/2025 956.34
9/16/2025 2,500.00
9/16/2025 4,541.76
9/16/2025 2,129.91
9/16/2025 4,779.79
9/16/2025 15,639.72
9/16/2025 5,000.00
9/16/2025 200.00
9/16/2025 2,777.00
9/16/2025 3,035.25
9/16/2025 676.12
9/16/2025 3,122.08
9/16/2025 172.00
9/16/2025 365.00
9/16/2025 15,000.00
9/16/2025 2,609.33
9/16/2025 2,949.13
9/16/2025 43,575.03
9/16/2025 5,032.69
9/16/2025 5,740.00
9/16/2025 2,189.00
9/16/2025 410.00
9/16/2025 600.00
9/16/2025 469.00

8.1 Warrant Register Report FY 2025-2026 Number 9 - September 16, 2025

73 Prepared Date 9/16/2025 City of Foster City, CA
Accounts Payable Check Register

Page 2 ends

Accounting Period 2026/3
Report Number 9
Check Number Vendor Name DescriptionCheck Date Check Amount 156011 FIELDTURF USA INC. SYNTHETIC TURF MAINTENANCE AT CATAMARAN, SEA

CLOUD, AND PORT ROYAL PARK
156012 FORELAND PARTS INC. AUTO PARTS
156013 FOSTER CITY VILLAGE INC. FY25/26 NON-PROFIT FUNDING CONTRIBUTION 156014 FREYER & LAURETA, INC. CIP721: LAGOON INTAKE STRUCTURE REHAB - PROFESSIONAL SERVICES: JULY 2025
156015 GARDENLAND POWER EQUIPMENT MISCELLANEOUS SUPPLIES - VEHICLE PROGRAM 156016 GAWFCO ENTERPRISES INC CARWASH SERVICES - AUGUST 2025 156017 GOLDEN STATE PORTABLES PORTABLE TOILETS RENTAL FOR SUMMER DAYS 2025 156018 GRAINGER MISCELLANEOUS SUPPLIES - BUILDING, PARKS, AND

STREET PROGRAM
156019 GRANITE DATA SOLUTIONS COMPUTER PARTS
156020 GRANITE ROCK COMPANY MISCELLANEOUS SUPPLIES - WATER AND STREET

PROGRAM
156021 GREAT AMERICA TOWING TOWING SERVICES FOR PATROL CAR 156022 GREG BAEZA VISION REIMBURSEMENT
156023 HDL COREN & CONE FY24/25 ANNUAL COMPREHENSIVE FINANCIAL REPORT

STATISTICAL PACKAGE
156024 HERC RENTALS INC LIQUID PROPANE
156025 HILLBARN THEATRE, INC. FY25/26 NON-PROFIT FUNDING CONTRIBUTION 156026 HIP HOUSING AFFORDABLE VENTURES
INC
LABOR AND MATERIALS FOR 501 PILGRIM; INSTALL
PREHUNG EXTERIOR DOOR AT 833 GULL
156027 HOME DEPOT CREDIT SERVICES MISCELLANEOUS SUPPLIES - BUILDING, SEWER, STREET, WATER, AND PARKS PROGRAM; POLICE

DEPARTMENT KITCHEN & BATHROOM PROJECT
156028 IEDA LABOR RELATION SERVICES: SEPTEMBER 2025
156029 INFOSEND INC. ONLINE UTILITY BILLING AND SUPPORT: JULY 2025 156030 INTERSTATE TRAFFIC CONTROL

PRODUCTS INC

MISCELLANEOUS SUPPLIES - STREET PROGRAM
156031 IT'S PERSONNEL P.C. HR SUPPORT & INVESTIGATION SERVICES: JULY 2025 156032 JACKIE QUON RENTAL DEPOSIT REFUND
156033 JULIO CLEANING AND MAINTENANCE

SERVICES
GARBAGE DISPOSAL SERVICES: JULY 2025; JANITORIAL
SERVICES FOR YOUTH SUMMER CAMPS: 6/16/25 - 8/1/25
156034 KYUNGA KIM CLASS REFUND: FLAG FOOTBALL
156035 LDVALI LLC INSTRUCTOR FEE: LINE DANCING
156036 MCK SERVICES, INC CIP722: STREET REHAB PROJECT: JULY 2025 156037 MCMASTER-CARR MISCELLANEOUS SUPPLIES - SEWER PROGRAM 156038 METRO LIGHTING LIGHTING SUPPLIES
156039 METROMOBILE COMMUNICATIONS POLICE PORTABLE RADIOS 156040 MISSION CLOUD SERVICES, INC CALOPPS SUPPORT - AMAZON WEB SERVICES: AUGUST 2025 AND CALOPPS SUPPORT SERVICES: SEPTEMBER
2025
156041 MISSION LINEN SUPPLY-UNIFORM LAUNDRY SERVICES
156042 MOBILE MODULAR MANAGEMENT CORP. CIP678: RECREATION CENTER REBUILD PROJECT -

TEMPORARY MODULAR BUILDINGS MONTHLY RENTAL
AND SERVICE FEE: JULY - SEPTEMBER 2025
156043 MOESCHO ART LLC INSTRUCTOR FEE: VOLLEYBALL
156044 NAISHA OBERAI UTILITY BOX ART PROJECT ARTIST STIPEND 156045 NAVIA BENEFIT SOLUTIONS, INC. PARTICIPANT FEE: AUGUST 2025 156046 NORTHERN CALIFORNIA RECREATION PARTS FOR SEA CLOUD PARK RINGS 156047 NWESTCO LLC OPERATOR INSPECTION FOR LIFT STATION #29 156048 OFFICE DEPOT OFFICE SUPPLIES
156049 OPENGOV, INC. DOMAINS AND ASSET MANAGEMENT: 8/15/2025 - 8/14/2026
9/16/2025 11,990.00
9/16/2025 88.88
9/16/2025 339.66
9/16/2025 7,259.38
9/16/2025 6,839.51
9/16/2025 6,000.00
9/16/2025 6,917.75
9/16/2025 181.50
9/16/2025 200.00
9/16/2025 795.00
9/16/2025 1,628.17
9/16/2025 581.49
9/16/2025 368.67
9/16/2025 10,680.93
9/16/2025 3,910.77
9/16/2025 3,555.39
9/16/2025 100.18
9/16/2025 3,000.00
9/16/2025 5,118.65
9/16/2025 7,022.00
9/16/2025 260.00
9/16/2025 48.00
9/16/2025 997.50
9/16/2025 2,703.75
9/16/2025 500.00
9/16/2025 125,597.86
9/16/2025 8,380.66
9/16/2025 469.76
9/16/2025 822,215.38
9/16/2025 275.20
9/16/2025 2,853.12
9/16/2025 200.00
9/16/2025 492.71
9/16/2025 125.00
9/16/2025 20,396.26
9/16/2025 2,698.67
9/16/2025 300.00
9/16/2025 57.19
9/16/2025 88,317.16

8.1 Warrant Register Report FY 2025-2026 Number 9 - September 16, 2025

74 Prepared Date 9/16/2025 City of Foster City, CA
Accounts Payable Check Register

Page 3 ends

Accounting Period 2026/3
Report Number 9
Check Number Vendor Name DescriptionCheck Date Check Amount 156050 PACIFIC AUXILIARY FIRE ALARM CO FIRE ALARM INSPECTIONS 156051 PACIFIC GAS & ELECTRIC COMPANY ELECTRICITY
156052 PACIFIC OFFICE AUTOMATION, INC COPIER USAGE CHARGES 156053 PACKET FUSION PHONE WALL MOUNT AND ZOOM PHONE OVERAGE CHARGE
156054 PARCA FY25/26 NON-PROFIT FUNDING CONTRIBUTION
156055 PENINSULA INDIAN CULTURAL

ASSOCIATION
FY25/26 NON-PROFIT FUNDING CONTRIBUTION

FUNDING
156056 PENINSULA VOLUNTEERS, INC. FY25/26 NON-PROFIT FUNDING CONTRIBUTION 156057 PERFORMANCE MECHANICAL, INC CIP695: LIFT STATION 59 EFFLUENT LINE IMPROVEMENTS - CONSTRUCTION SERVICES: AUGUST
2025
156058 PIPE DOWN LAW ENFORCEMENT

TRAINING

EXHAUST NOISE ENFORCEMENT TRAINING COURSE

FOR POLICE EMPLOYEE
156059 POLLARDWATER MISCELLANEOUS SUPPLIES - WATER PROGRAM 156060 PRUDENTIAL CLEANROOM SERVICES TOWEL/UNIFORM LAUNDRY SERVICES 156061 QUICK LIGHT RECYCLING SERVICES LLC RECYCLING CONTAINERS SERVICES 156062 RECOLOGY SAN MATEO COUNTY COMMERCIAL WASTE & ORGANICS; COMPOST

DELIVERY AT BOAT PARK
156063 ROADSAFE TRAFFIC SYSTEMS INC. MISCELLANEOUS SUPPLIES - STREET PROGRAM 156064 SAN MATEO CO HEALTH DEPT PORTABLE WATER LAB TEST 156065 COUNTY OF SAN MATEO CA LAW ENFORCEMENT TELECOMMUNICATIONS SYSTEM ACCESS: JULY 2025
156066 SAN MATEO CONSOLIDATED FIRE FIRE PLAN REVIEW FEES COLLECTED ON BEHALF OF SMC FIRE - JULY 2025
156067 SAN MATEO LAWN MOWER SHOP EQUIPMENT PARTS AND REPAIRS - VEHICLE PROGRAM 156068 SANDY LOI EMPLOYEE REIMBURSEMENT: D562 LOT LINE

ADJUSTMENT RECORDING FEE
156069 SANGITA GHOSH LAWN BE GONE REBATE
156070 SCHAAF & WHEELER CONSULTING D562: FOSTER CITY PLAN CHECK 2022-335 LAKESIDE DESIGN
156071 SERVICE PRESS INC. BUSINESS CARDS FOR COUNCILMEMBER AND

EMPLOYEE BIRTHDAY CARDS
156072 SOLUTIONS II INC. 1 YEAR CLOUD BACKUP SERVICES
156073 STANDARD INSURANCE COMPANY GROUP LIFE AND LONG-TERM DISABILITY INSURANCE:

SEPTEMBER 2025
156074 DEPARTMENT OF JUSTICE FINGERPRINTING SERVICES
156075 SUPER SOCCER STARS INSTRUCTOR FEE: SOCCER
156076 T-MOBILE TELEPHONE LINE - BUILDING ENTRY AND MONTHLY

CELLULAR SERVICE
156077 THE CITIES GROUP WORKER'S COMPENSATION CLAIM PAYMENTS & ADMIN EXPENSE - JULY 2025; AGREED TERMINATION AND

TRANSITION
156078 THE SHERWIN-WILLIAMS CO PAINT SUPPLIES - POLICE DEPARTMENT PROJECT 156079 THE ZAVEN & LISBETH ALEJIAN FAMILY
TRUST

PLANNING DEPOSIT REFUND
156080 THOMAS SARSFIELD INSTRUCTOR FEE: TENNIS
156081 THREE ALARM ELECTRICAL SYSTEMS INC FIRE ALARM REPAIR - 501 PILGRIM 156082 TOUCH 3 VOLLEYBALL LLC INSTRUCTOR FEE: VOLLEYBALL 156083 TOWNE FORD SALES AUTO PARTS
156084 U.S. BANK AGENT ADMINISTRATION FEES: 8/1/2025 - 7/31/2026 156085 UNDERGROUND REPUBLIC WATER
WORKS

MISCELLANEOUS SUPPLIES - WATER PROGRAM
156086 URBAN INSIGHT, INC. CALOPPS TECH SUPPORT SERVICES: AUGUST 2025 156087 USA NORTH 811 2025 MEMBERSHIP FEE
156088 UTILITY TELECOM GROUP, LLC TELECOMMUNICATION SERVICES 9/16/2025 944.93
9/16/2025 348.74
9/16/2025 90.34
9/16/2025 492.00
9/16/2025 103,696.90
9/16/2025 175.00
9/16/2025 104.73
9/16/2025 6,300.00
9/16/2025 1,750.00
9/16/2025 3,000.00
9/16/2025 640.55
9/16/2025 1,856.00
9/16/2025 246.76
9/16/2025 318.88
9/16/2025 2,347.49
9/16/2025 912.04
9/16/2025 3,244.00
9/16/2025 3,172.50
9/16/2025 261.69
9/16/2025 11,551.00
9/16/2025 1,230.08
9/16/2025 127.00
9/16/2025 6,227.20
9/16/2025 5,247.34
9/16/2025 137,249.14
9/16/2025 3,450.00
9/16/2025 8,406.66
9/16/2025 226.00
9/16/2025 505.00
9/16/2025 864.50
9/16/2025 149.87
9/16/2025 62.43
9/16/2025 389.50
9/16/2025 203.94
9/16/2025 6,629.48
9/16/2025 3,192.88
9/16/2025 800.00
9/16/2025 9,402.73
9/16/2025 2,750.00

8.1 Warrant Register Report FY 2025-2026 Number 9 - September 16, 2025

75 Prepared Date 9/16/2025 City of Foster City, CA
Accounts Payable Check Register

Page 4 ends

Accounting Period 2026/3
Report Number 9
Check Number Vendor Name DescriptionCheck Date Check Amount 156089 VALLEY OIL COMPANY DIESEL TANK MAINTENANCE SERVICE 156090 VERITIV OPERATING COMPANY JANITORIAL SUPPLIES
156091 TDRA INDUSTRIES INC. WONDERMULCH & DELIVERY
156092 VISION SERVICE PLAN - (CA) VISION PREMIUM: SEPTEMBER 2025 156093 WE MAKE IT MATTER FY25/26 NON-PROFIT FUNDING CONTRIBUTION 156094 WEST COAST CODE CONSULTANTS, INC CIP678 - RECREATION CENTER REPLACEMENT

PROJECT, PLAN REVIEW SERVICES, IN-HOUSE PLAN
CHECK SERVICES: JULY 2025
156095 4LEAF, INC. BUILDING OFFICIAL, SENIOR COMBINATION INSPECTOR, AND PLAN REVIEW SERVICES: JULY 2025
3,183,193.09
9/16/2025 3,638.50
Submitted for Information:
____________________________________________
Nate Cruz, Finance Director/City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON SEPTEMBER 16, 2025 9/16/2025 1,000.00
9/16/2025 3,112.50
9/16/2025 21,663.41
9/16/2025 2,021.58
9/16/2025 1,980.00
9/16/2025 1,674.93

8.1 Warrant Register Report FY 2025-2026 Number 9 - September 16, 2025

76 10.1
Attachment 1 - Claim

77 10.1
Attachment 1 - Claim

Foster City City CouncilOctober 6, 2025

Foster City City Council
October 6, 2025