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RESOLUTION NO. ___________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY
AUTHORIZING THE EXECUTION OF AGREEMENTS WITH CAL-WEST LIGHTING & SIGNAL MAINTENANCE, INC. IN THE AMOUNT NOT TO EXCEED OF $172,450 AND BEAR ELECTRICAL SOLUTIONS, LLC IN AN AMOUNT NOT TO EXCEED $100,000 FOR TRAFFIC SIGNAL & LIGHTING MAINTENANCE (FY 2026/27 - FY 2030/31); AND
FINDING THE APPROVAL EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES 15061(B)(3) AND 15301(C)—EXISTING FACILITIES
CITY OF FOSTER CITY
WHEREAS, a Request for Proposal (RFP) for Traffic Signal & Lighting Maintenance (FY 2026/27 - FY 2030/31) was issued on June 27, 2025, with the option to award up to two maintenance contracts; and
WHEREAS, proposals were received from Bear Electrical Solutions (BES) and Cal-West and Lighting & Signal Maintenance (Cal-West) on July 23, 2025; and WHEREAS, the proposals were evaluated using a qualification-based selection process; and
WHEREAS, Cal-West submitted the highest rated proposal based on responsiveness to RFP, prior work experience, references, firm capacity, cost, and has satisfactorily maintained the City’s traffic signal and street lights from July 1, 2011 to the present; and
WHEREAS, BES submitted a competitive proposal that rated highly, and is well regarded in the industry by local jurisdictions, with thirty (30) years of experience; and WHEREAS, the award of two contracts for on-call maintenance will aid the City in improving response times and providing a high level of service as traffic signal and street light reports increase with the age of the City’s infrastructure; and WHEREAS, funding for traffic signals and street light maintenance will be included in the Public Works Department’s FY 2026/27 budget; and WHEREAS, funding for parks lights and City property lighting maintenance will be included in the Parks and Recreation Department’s FY 2026/27 budget; and WHEREAS, funding for the subsequent years will be similarly budgeted on an annual basis; and
WHEREAS, an analysis of the bid proposal indicates that the prices are reasonable for the work involved and Cal-West and BES are qualified to perform the work. 3 8
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorize:
1. The Mayor to execute an agreement with Cal-West in the amount not to exceed $172,450.00 annually for the routine and on-call maintenance of the City’s traffic signals, street lights, and park lights and City property lights effective July 1, 2026 through June 30, 2031; and
2. The Mayor to execute an agreement with Bear Electrical Solutions, LLC in the amount not to exceed $100,000.00 annually for on-call maintenance of the City’s traffic signals, street lights, and park lights and City property lights, effective July 1, 2026 through June 30, 2031; and
Pursuant to City purchasing and contracting procedures:
3. Staff to approve proposals for work other than routine maintenance, based on the unit prices shown on the fee schedule included as Exhibit B of each of the agreements; and
4. Staff to exercise the option to extend the agreements with Cal-West Lighting & Signal Maintenance Inc, and Bear Electrical Solutions, LLC for an additional year, upon demonstration of satisfactory performance during the original contract period of FY 2026/27 - FY 2030/31.
PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 20th day of October, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
STACY JIMENEZ, MAYOR
ATTEST:
PRISCILLA SCHAUS, CITY CLERK