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TASK ORDER NO. HYD-2025-01
TO MASTER PROFESSIONAL SERVICES AGREEMENT FOR
WATER AND WASTEWATER ENGINEERING SERVICES FOR
SANITARY SEWER LIFT STATION IMPROVEMENTS – PHASE 6 (FY2023-2024) (CIP 455-719)
This Task Order No. HYD-2025-01 ("Task Order") is made and entered into by and between the City of Foster City/Estero Municipal Improvement District (“City/District”) and HydroScience Engineers, Inc.("Consultant").
RECITAL
A. City/District and Consultant entered into an agreement entitled MASTER PROFESSIONAL
SERVICES AGREEMENT FOR WATER AND WASTEWATER ENGINEERING SERVICES dated January 21, 2025 ("Agreement"), by which the Consultant agreed to perform Water & Wastewater Engineering services in accordance with Task Orders issued by the City/District.
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all items and conditions set forth in the Agreement.
2. SCOPE OF TASK ORDER. Consultant shall perform the services described in Exhibit "A," attached hereto and incorporated herein by reference, in accordance with the terms and conditions of the Agreement.
3. PAYMENT. For services performed by Consultant in accordance with this Task Order, City/District will compensate Consultant in accordance with the terms and conditions of the Agreement, in an amount not-to-exceed $995,663 (including all hourly billings as well as reimbursable costs.
4. SERVICES TO BE PROVIDED BY DISTRICT. District agrees to provide the following to Consultant as part of this Task Order:
a. Reasonable access to sites to gather existing information; b. Reasonable access to DISTRICT’s maps and record drawing files; c. Reasonable access to available electronic files for GIS mapping of areas surrounding proposed project sites, including utility information; d. For each submittal, DISTRICT shall prepare a single, conformed set of comments for use by CONSULTANT.
e. Day-to-day construction inspection services and project management.
5. DISTRICT shall pay application fees, inspection fees, relocation fees and other costs associated with the relocation of meters and other utilities as required.
6. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Consultant and the City/District.
[Signatures on Next Page]
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IN WITNESS WHEREOF, the City/District and Consultant do hereby agree to the full performance of the terms set forth herein.
City of Foster City/
Estero Municipal Improvement District Consultant
_____________________________ _________________________ By: Stacy Jimenez By: Curtis Lam
Title: Mayor/President Title: President
Date: _________________________ Date: _____________________ 4920-0335-7558 v1
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EXHIBIT A
SERVICES TO BE PROVIDED, PAYMENTS, PROJECTS, AND SCHEDULE FOR TASK ORDER NO. HYD-2025-01 WATER AND WASTEWATER ENGINEERING SERVICES FOR SANITARY SEWER LIFT STATION IMPROVEMENTS – PHASE 6 (FY2023-2024) (CIP 455-719)
SERVICES TO BE PROVIDED
This is an Exhibit attached to Task Order NO. HYD-2025-01, by and between HydroScience Engineers, Inc., hereinafter referred to as “CONSULTANT” and the City of Foster City/Estero Municipal Improvement District, hereinafter referred to as “DISTRICT” providing for professional services for Sanitary Sewer Lift Station Improvements-Phase 6 (FY 2023-2024)(CIP 455-719) (hereinafter referred to as “Project”).
The project consists of engineering design, bid support, and construction support services for CIP 455-719. The objective of the project is to rehabilitate or replace electrical, mechanical, structural, and civil elements of the lift station facilities to upgrade eight lift stations to state-of-the-art condition. Successfully implemented design criteria from previous Lift Station Improvement projects shall be incorporated in this project. CONSULTANT shall perform all civil, structural, mechanical, electrical, survey, geotechnical, and specialty technical design including instrumentation and control systems, seismic, traffic/parking and other services necessary to construct the project. CONSULTANT shall provide and coordinate services for professionals such as site surveyors, material testing, and other specialty consultants that may be required for completion of the project.
The scope of services is divided into seven (7) tasks. The scope of services describes the professional engineering and other services necessary for the project . 1) Project Management throughout project life
2) Conduct Preliminary Engineering
3) Prepare Plans, Specifications, and Construction Cost Estimates 4) Provide Bidding Support activities
5) Provide Construction Support activities
6) Provide Operation Support activities
7) Prepare Record Drawings and Perform Warranty Inspection A list of lift stations along with their locations is included at the end of Exhibit A.
Upon receipt of a written authorization to proceed, CONSULTANT shall begin work on the designated tasks and diligently prosecute the work to completion.
CONSULTANT and its sub-consultants, if any, shall separately track and report costs for each project and task.
I. TASK 1 – PROJECT MANAGEMENT
The purpose of project management is for correspondence, coordination, schedule tracking, 4920-0335-7558 v1
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budget tracking, scope tracking, and any other miscellaneous work that does not directly fall under other tasks. Project Management task shall be no more than 10% of the budget and shall have a narrative for derivation of assumed hours. CONSULTANT shall include project controls to be submitted monthly with invoice including scope performed, schedule analysis, and budget summary for each task.
II. TASK 2 – PRELIMINARY DESIGN
The purpose of preliminary design is to: (a) develop a thorough understanding of the project elements, (b) prepare preliminary design documents, (c) prepare conceptual construction cost estimates for each lift station. This task includes pre-design investigations and should include field inspection of each of the lift stations. The purpose of the pre-design investigation is to evaluate the physical and operational condition of each lift station and to provide recommendations for corrective actions with order of magnitude cost estimates.
DISTRICT staff has identified eight (8) lift stations included in the project, which include proposed improvements for each lift station as described at the end of Exhibit A. In addition to the improvements identified, CONSULTANT shall determine if other improvements are necessary in order to bring the facilities to state-of-the-art condition.
Upon receiving written authorization to proceed, CONSULTANT shall:
a. Review documentation, including as-built plans, pump data, DISTRICT utility maps, current standard specifications and standard details, results of previous lift station projects, lift station operating data and other records useful to the understanding of the construction, operation and subsequent modifications to project lift stations. b. Prepare meeting agenda for kickoff meeting/workshop, hold kick off meeting, and prepare and distribute meeting minutes within five (5) days after the meeting. Discuss the DISTRICT’s specific concerns for the project.
c. Interview DISTRICT staff to understand existing conditions at the various lift stations discuss past or possible construction issues related to operation. d. Conduct pre-design field investigation of the lift stations to evaluate the physical and operational condition of each lift station and identify additional corrective actions not already included in project scope. Document field and desktop investigations of the lift stations and standby generators as necessary, including taking photographs, measurements, videos, etc. No professional surveying or geotechnical services are expected.
oThese should at minimum include:
Inspections of interior wet well coatings
Inspection of concrete surfaces and piping arrangements Observations of lift station operations
Measurements of surface and interior to confirm the accuracy of the as-built drawings
Inventory of electrical cabinets
Photographs and measurements of key dimensions to prepare base maps for design of the improvements.
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e. Prepare Preliminary Design Documents (30%) consisting of preliminary drawings for general, mechanical, civil, structural, electrical, specialty technical and instrumentation and outline specifications and written descriptions of the project for the work. Coating systems will be two-part polyurethane coatings as specified for previous rehabilitation projects, however CONSULTANT may recommend other coating systems. New pumps shall have the same capacities and voltages as the pumps they replace (unless requested otherwise), and shall be of a single manufacturer to be specified by DISTRICT. New generator and SCADA units shall be from the same manufacturer used in previous phase.
f. Advise DISTRICT if additional reports, data, or other information or services are necessary and assist DISTRICT in obtaining such reports, data, or other information and services.
g. Advise DISTRICT of any long lead time items expected to be used that may be proactively procured ahead of time while the rest of the design is completed to avoid a longer construction period. For example, if the pumps are expected to be over a year lead time, the consultant may recommend to the DISTRICT to procure pumps themselves. The DISTRICT may request Consultant assistance in preparation of long lead time procurement packages and review of bids.
h. The Preliminary Design documents shall contain a written description of each expected item and a construction cost estimate for each item. Identify long lead time items. Identify final pay items. After review by DISTRICT, incorporate DISTRICT comments and resubmit.
i. Furnish a digital copy and two (2) hard copies of the Preliminary Design documents for DISTRICT review. Attend a review workshop meeting with DISTRICT staff to receive and discuss DISTRICT’S conformed comment set and to prior to beginning Task 3 final design. j. Perform quality control review of all submittals. (DISTRICT may reject incomplete submittals or submittals which, in DISTRICT’s sole judgement, was not subjected to an adequate quality control review.)
III. TASK 3 – FINAL DESIGN - PREPARE PLANS, SPECIFICATIONS, AND ESTIMATES Upon receiving written authorization to proceed, CONSULTANT shall:
a. On the basis of the accepted preliminary design documents, the modifications or changes in the scope, extent, character or design requirements of the project agreed upon by DISTRICT and CONSULTANT and the preliminary opinion of probable construction cost, CONSULTANT shall prepare plans, specifications, cost estimates, and construction schedule for a 60% submittal, 90% submittal, and 100%, and “For Construction” - four (4) submittals with comments on four (4) submittals. If long lead items are expected to be used, please assume two plan sets – one for construction and one for the procurement of any long lead equipment.
b. Perform up to 10 exploratory utility potholes to confirm the locations of buried utilities in the project areas.
c. All plans and specifications shall be prepared in conformance with the DISTRICT Standard 4920-0335-7558 v1
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Specifications and Standard Details.
d. Electrical/Instrumentation drawings will consist of a general single line diagram with a general cabinet layout diagram representing a typical lift station. The general diagrams will be supplemented with tables to define specific requirements for the individual lift stations.
e. Specific structural drawings will be prepared for rehabilitation of the wet wells at two lift stations, and for reconstruction of floor reinforcement at one lift station. Other structural repair will be covered by general details.
f. All submissions shall include one (1) hard copy set and a digital submission via an FTP site that DISTRICT may download from.
g. Assume DISTRICT reviews will take up to 3 weeks.
h. Assume 60% and 90% plan walkthrough at job site with DISTRICT and possible 3 rd party reviewer.
As part of the 60% submittal, submit 60% plans, table of contents for technical specifications, 60% level opinion of probable construction cost, and 60% level opinion of construction schedule.
Review DISTRICT’s standard “front-end” specifications and modify/complete as required. Submit as the redlined “front-end” technical specifications as a separate document as part of the 90% and 100%/final submittal. “Front end” specifications shall be provided in word format.
As part of the 90% submittal, submit 90 % plans, 90% technical specifications, 90% level opinion of probable construction cost, and 90% level opinion of construction schedule.
As part of the 100% submittal, submit 100%/final plans, 100% technical specifications, 100% level opinion of probable construction costs, and 100% level opinion of construction schedule.
As part of the “For Construction” submittal, submit “For Construction” plans and “For Construction” technical specifications.
Submit measurement and payment clauses for each bid items with each submittal, as part of each estimate or “front-end” specifications, wherever appropriate considering the submittal.
Perform quality control review of all submittals.
Provide a form to DISTRICT for submitting comments to Consultant. The form shall have a space for Consultant’s response to each DISTRICT comment. Consultant shall respond to comments within fourteen (14) days of DISTRICT transmitting comments to Consultant. DISTRICT and Consultant shall meet and discuss the comments within fourteen (14) days of DISTRICT transmitting comments to Consultant. Incorporate agreed upon comments into Consultant’s subsequent submittal.
Identify any third party work, e.g., PG&E electrical work, AT&T communications work, etc., if any, required to implement the project prior to 90% design submittal and provide conceptual designs of their work as part of the 90% submittal for review.
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Prepare and submit applications for relocation of up to three PG&E electric meters on DISTRICT’s behalf. Applications will include required supporting materials including project drawings prepared in AutoCAD to PG&E standards and assessors maps. CONSULTANT will coordinate with PG&E’s representative to answer questions and provide supporting materials as needed. If required, CONSULTANT will meet with PG&E representative at lift station sites for field checks.
It is assumed that the permit will not require separate landscaping or irrigation plans, streetlight or traffic signal plans, Title 24 Utility Report, building permit or any environmental permits.
CONSULTANT will incorporate PG&E review comments into the project construction documents.
Prepare for review and approval by DISTRICT, its legal counsel and other advisors, contract agreement forms, general conditions and supplementary conditions, and assist in the preparation of other related documents.
DISTRICT may reject incomplete submittals or submittals which, in its sole judgement, was not subjected to an adequate quality control review.
Furnish a digital copy and two (2) hard copies of the 60% and 90% documents for DISTRICT review. Attend a meeting with DISTRICT staff to receive and discuss DISTRICT’S conformed comment set prior to beginning each subsequent phase of design.
Submit a digital copy and two full size and one half size reproducible copies of the drawings and specifications in a form suitable for bidding at 100%/For Construction phase.
IV. TASK 4 – PROVIDE BIDDING SUPPORT
Upon receiving written authorization to proceed, CONSULTANT shall:
a. Designate individual(s) familiar with all elements of the PROJECT who shall be available to assist DISTRICT with responses, by telephone, email, mail or as otherwise appropriate, to inquiries from all prospective bidders, sub-contractors, vendors or others concerning the bid documents and with the pre-bid conference. CONSULTANT shall have one person conduct the pre-bid conference and job site tour.
b. Prepare addenda(s) for issuance as appropriate to clarify, correct, or change the bidding documents.
c. Consult with DISTRICT as to the acceptability of subcontractors, suppliers and other persons and entities proposed by contractor for those portions of the work as to which such acceptability is required by the bidding documents, as requested. d. Assist DISTRICT in reviewing and evaluating bids, as requested. e. Issue DISTRICT conformed set of plans and specifications following the bid period and before construction begins.
V. TASK 5 – PROVIDE CONSTRUCTION SUPPORT
Task 5 to be provided for budgetary purposes. Prior to construction contract approval by the DISTRICT, the consultant may update this task based on final design, to ensure budget is sufficient to complete the below tasks.
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Upon receiving written authorization to proceed, CONSULTANT shall:
a. Assist DISTRICT in documenting the physical preconstruction conditions within the construction limits and contractor staging areas through the use of video tape and still photographs. The visual documentation shall be accompanied by a verbal recorded or written description of the conditions prior to construction. Documentation shall include, but not be limited to, existing structures, above grade piping and electrical, markers, curbs, gutters, pavement, and landscaping in the vicinity of the work; and the condition of walls and any visible piping or equipment that may be damaged during construction. Provide all site documentation to the DISTRICT including original digital photos. b. Attend pre-construction meeting(s) and other construction related meetings/site visits.
Attend up to 50 weekly construction meetings/site visits. Half of the construction meetings shall be attended in-person and the other half shall be attended virtually. Visit project sites prior to or after the in-person weekly construction meetings to observe the condition of the site and progress of the contractor’s operations.
c. Perform up to 10 additional site visits, as needed, to address field conflicts during construction.
d. Review and respond to contractor submittals, requests for information, product substitution, and contract change order requests. CONSULTANT shall prepare a list of required submittals for the project. CONSULTANT shall review and markup each submittal with appropriate comments and return one copy to DISTRICT and one to the contractor.
CONSULTANT shall coordinate and monitor the transmittal and review of each submittal.
CONSULTANT shall provide an earlier return of critical submittals to avoid delays to the project. Maximum turnaround time shall be 15 calendar days. Goals for average turnaround time shall be 10 calendar days.
e. Provide recommendation to DISTRICT on all claims of DISTRICT and Contractor relating to the acceptability of the work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress of the work. f. Coordinate and provide specialty inspection consisting of pre-application inspection of wet wells prior to coating and post-application visual inspection and holiday testing of coatings.
A total of 16 site visits are included. Also coordinate testing and inspection of the SCADA System and Stand-by generators.
g. Conduct an inspection and prepare a “punchlist” of deficiencies to be corrected by the Contractor prior to final acceptance of work.
h. Conduct a final inspection after “punchlist” work has been repaired by the Contractor.
VI. TASK 6 – PROVIDE OPERATION SUPPORT ACTIVITIES
Upon receiving written authorization to proceed, CONSULTANT shall:
a. Provide assistance to the DISTRICT in connection with coordinating and scheduling of the startup, refining, and adjusting of any equipment or system. 4920-0335-7558 v1
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VII. TASK 7 – PREPARE RECORD DRAWINGS AND PERFORM WARRANTY INSPECTION Upon receiving written authorization to proceed, CONSULTANT shall:
a. Review, confirm accuracy and completeness, and prepare record drawings based upon information supplied by the contractor. Provide one set of reproducible drawings and one set of AutoCAD drawings on a thumb drive.
b. Provide warranty inspection one year after construction is complete and prepare a list of items to be repaired or replaced under warranty.
SCHEDULE AND TASK BUDGETS
The following is the anticipated project schedule. It is based on a Notice to Proceed date of December 17, 2025. DISTRICT reviews of the preliminary design, 60% submittal, 90% submittal, and 100% submittal are expected to take three weeks, each, to complete. The construction period duration is expected to be approximately 11 months. Estimated task budgets are shown in parentheses.
Task 1, Project Management ($69,308): December 17, 2025 – April 25, 2028 Task 2, Preliminary Design ($192,340): December 17, 2025 – April 17, 2026 Task 3, Final Design ($377,398): April 20, 2026 – January 15, 2027 Task 4, Bidding Support ($26,104): January 18, 2027 – April 2, 2027 Task 5, Construction Support ($297,790): April 5, 2027 – March 7, 2028 Task 6, Operation Support ($7,272): February 7, 2028 – March 3, 2028 Task 7, Record Drawings & Warranty Inspection ($25,451): April 5, 2028 – February 8, 2029 4920-0335-7558 v1
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LIFT STATION LOCATIONS AND IMPROVEMENTS
Lift Station 6 (Polynesia Drive & Niantic Drive)
Construct precast concrete mechanical valve vault in Polynesia Drive Remove valves from wet well and replace valve system in new valve vault Reconfigure the sanitary sewer force main (SSFM) to facilitate new valve vault Replace the full extent of SSFM between submersible pumps and new downstream SSFM point-of-connection
Remove existing bypass riser and cast-iron utility box located in Polynesia Drive Replace bypass connection in new mechanical valve vault Replace the wet well coating and perform comprehensive structural inspection Remove and replace the low profile outdoor MCC cabinet, wiring, and electrical components with a new outdoor MCC cabinet installed on standing legs. Replace manual transfer switch and portable generator receptacle
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Remove and replace the existing electrical service pedestal.
Lift Station 9 (Shell Blvd & E. Hillsdale Blvd)
Wet well structural rehabilitation and coating replacement (it is expected that the interior of this mostly uncoated wet well will require replacement of interior structural steel before concrete repair and coating)
Replace the dry deck access hatch, fan, and equipment removal hatch (access ladder may need to be replaced)
Remove and replace the bypass riser with upsized pipe connection and isolation valve Remove and replace the indoor MCC cabinet, wiring, and electrical components with a new indoor MCC in lift station dry deck.
Install a manual transfer switch and portable generator receptacle to allow operations with a 150kW portable generator.
Lift Station 11 (Surfbird Isle)
Install guide rail pump retrieval system and mount cast iron pump bases to wet well base Install new traffic rated aluminium wet well access hatch with safety grate and remove existing cast iron covers
Construct precast concrete mechanical valve vault at the intersection of Surfbird Isle and Mallard Street
Remove valves from wet well and replace valve system in new valve vault Reconfigure the SSFM to facilitate new valve vault
Replace the full extent of SSFM between submersible pumps and new downstream SSFM point-of-connection
Remove and replace wet well horizontal bracket in wet well with new 316L SST bracket Construct new bypass riser in valve vault
Replace the wet well coating and perform comprehensive structural inspection Remove and replace the low profile outdoor MCC cabinet, wiring, and electrical components with a new outdoor MCC cabinet installed on standing legs Replace manual transfer switch and portable generator receptacle.
Lift Station 13 (Shearwater Isle)
Install guide rail pump retrieval system and mount cast iron pump bases to wet well base Install new traffic rated aluminium wet well access hatch with safety grate and remove existing cast iron covers
Construct precast concrete mechanical valve vault at the intersection of Shearwater Isle and Plover Street
Remove valves from wet well and replace valve system in new valve vault Reconfigure the SSFM to facilitate new valve vault
Replace the full extent of SSFM between submersible pumps and new downstream SSFM point-of-connection
Remove and replace wet well horizontal bracket in wet well with new 316L SST bracket Construct new bypass riser in valve vault
Replace the wet well coating and perform comprehensive structural inspection 4920-0335-7558 v1
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Remove and replace the low profile outdoor MCC cabinet, wiring, and electrical components with a new outdoor MCC cabinet installed on standing legs Replace manual transfer switch and portable generator receptacle.
Lift Station 22 (Shell Blvd & Catamaran St)
Remove and replace the dry deck access hatch, equipment retrieval hatch cover, and wet well access hatch cover and ladder.
Remove and replace the existing wet well protective coating and perform structural rehabilitation where necessary
Remove and replace the indoor MCC cabinet, wiring, and electrical components with a new indoor MCC in lift station dry deck
Remove and replace the existing electrical service pedestal Install a manual transfer switch and portable generator receptacle to allow operations with a 150kW portable generator.
Replace soil bed odor control system with new soil bed odor control system on same footprint. This will include new blower and cabinet, new media, repair/replacement of damaged air and irrigation piping, and surface restoration Lift Station 29 (Edgewater Blvd & E. Hillsdale Blvd)
Remove and replace the dry deck access hatch, equipment retrieval hatch cover, and wet well access hatch and ladder.
Remove and replace the existing protective wet well coating and perform comprehensive structural inspection (it is expected that the interior of this mostly uncoated wet well will require replacement of interior structural steel before concrete repair and coating) Repair dry deck penetration leaks and pump room ceiling/dry deck floor concrete spalling.
Remove and replace the existing electrical service pedestal Remove and replace the station’s indoor MCC, wiring and electrical components with a new indoor MCC
Replace manual transfer switch and portable generator receptacle.
Lift Station 42 (Pitcairn Dr)
Remove and replace the existing SSFM and ductile iron appurtenances between the submersible pumps and SSFM point-of-connection
Rehabilitate existing structures and waterproof all pipe penetrations Rehabilitate or reconstruct the existing valve vault drainage system Remove existing SSFM bypass connection and install new bypass connection in new valve vault
Install new aluminium access hatch with locking mechanism on existing valve vault Replace plumbing in valve vault.
Remove the existing wet well concrete lid to eliminate the wet well lid pedestal and odor pipe tripping hazard and replace with new lid equipped with an aluminium access hatch and integral safety grate, set flush with surrounding grade Reseal new concrete lid to eliminate root intrusion
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Reapply wet well protective coating and perform comprehensive structural inspection Remove and replace outdoor MCC cabinet, wiring, and electrical components with a new outdoor MCC cabinet installed on standing legs
Remove and replace existing electrical service pedestal; and Replace manual transfer switch and portable generator receptacle.
Lift Station 43 (Baffin St)
Remove and replace existing SSFM and ductile iron appurtenances between the submersible pumps and SSFM point-of-connection
Rehabilitate the existing wet well and waterproof all pipe penetrations Remove the existing valve vault manhole and replace with a new precast valve vault with aluminium access hatch and locking mechanism
Rehabilitate or reconstruct the existing valve vault drainage system Remove existing SSFM bypass connection and install new bypass connection in new valve vault
Remove the existing wet well concrete lid to eliminate the wet well lid pedestal and odor pipe tripping hazard and replace with new lid equipped with an aluminium access hatch and integral safety grate, set flush with surrounding grade Reapply wet well protective coating and perform comprehensive structural inspection Remove and replace outdoor MCC cabinet, wiring, and electrical components with a new outdoor MCC cabinet installed on standing legs
Remove and replace existing electrical service pedestal
END OF EXHIBIT A
EXHIBIT B
FEE SCHEDULE
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FOR TASK ORDER NO. HYD-2025-01 WATER AND WASTEWATER ENGINEERING SERVICES FOR SANITARY SEWER LIFT STATION IMPROVEMENTS – PHASE 6 (FY2023-2024) (CIP 455-719)
The compensation to be paid in exchange for the completion of the scope of work identified in Exhibit A shall not exceed $995,663 to be paid on a time and materials basis.
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END OF EXHIBIT B