Plan#: 577193
6.7 Attachment 3 - Patriot Bid Submittal
230
SECTION II-PRIOR TO EXCAVATION
9. AT LEAST 24 HOURS PRIOR TO COMMENCING EXCAVATION OR GRADING OF SOIL AT THE SITE,
THE EXECUTIVE OFFICER OR DESIGNEE SHALL BE NOTIFIED OF THE EXCAVATION BY FAX
USING A FORM APPROVED BY THE EXECUTIVE OFFICER, WHICH IS FULLY COMPLETED AND
INCLUDING, THE NAME OF THE COMPANY PERFORMING THE EXCAVATION, AND THE APPLICATION NUMBER LISTED ON THIS MITIGATION PLAN. THE NOTIFICATION SHALL BE MADE BY FAXING THE NOTIFICATION FORM AT (909) 396 -3342. FAX NOTIFICATIONS WILL RECEIVE A
REFERENCE NUMBER BY RETURN FAX OR CAN BE OBTAINED REFERENCING THE FAX NOTIFICATION BY PHONE TUESDAY THROUGH FRIDAY DURING BUSINESS HOURS AT 909 396- 2326. THE REFERENCE NUMBER SHALL BE RETAINED AS PROOF OF COMPLIANCE WITH THIS REQUIREMENT.
REFERENCE NO: NOTIFICATION DATE:.
10. COMPLETE VERIFICATION INFORMATION IN CONDITION NO. 29 AND OBTAIN REQUIRED SIGNATURES, PRIOR TO COMMENCING EXCAVATION.
SECTION Ill - MONITORIN G
II. DURING THE EXCAVATION PROCESS, AN ORGANIC VAPOR ANALYZER (OVA) SHALL BE ON SITE AT ALL TIMES. THE OVA SHALL BE MAINTAINED IN GOOD WORKING ORDER AT ALL
TIMES AND SHALL BE CALIBRATED BY THE MANUFACTURER AT LEAST ONCE EVERY THREE MONTHS. THE CALIBRATION OF THE OVA SHALL BE VERIFIED USING CERTIFIED
CALIBRATION GAS AT THE BEGINNING OF EACH WORKING DAY WITH THE PROCEDURES SPECIFIED BY THE MANUFACTURER. IF A CALIBRATION GAS OTHER THAN HEXANE IS USED,
EACH MEASURED READING SHALL BE CORRELATED TO AND EXPRESSED AS HEXANE, USING EQUIVALENCY FACTORS PROVIDED BY THE MANUFACTURER.
12. ALL MONITORING SHALL BE CONDUCTED AT A DISTANCE NO MORE THAN 3 INCHES ABOVE THE SOIL SURFACE USING AN OVA DESCRIBED IN CONDITION NO. l l ABOVE. MONITORING
SHALL BE CONDUCTED AT A MINIMUM FREQUENCY OF ONE READING FOR EVERY TWO
CUBIC YARDS OF SOIL EXCAVATED, NOT TO EXCEED FIFTEEN MINUTES BETWEEN READINGS. ALL READINGS SHALL BE TAKEN NO LATER THAN THREE (3) MINUTES AFTER EACH LOAD OF SOIL IS EXCAVATED.
13. ALL MONITORING SHALL BE CONDUCTED BY TRAINED PERSONNEL WHO ARE PROFICIENT IN THE USE OF THE HYDROCARBON MONITOR SELECTED FOR USE AT THIS SITE.
14. WRITTEN RECORDS OF OVA MONITORING AND CALIBRATIONS REQUIRED ABOVE SHALL BE KEPT IN A FORMAT APPROVED BY THE AQMD. THE APPROVED FORMAT IS INCLUDED ON PAGE 8 OF THIS PLAN. THE CERTIFICATION ON ALL RECORDS SHALL BE SIGNED AND DATED ON THE DAY THE MEASUREMENTS ARE OBSERVED.
15. UPON DETECTION OF voe CONTAMINATED SOIL (READINGS 50 PPM OR GREATER), THE EXECUTIVE OFFICER OR DESIGNEE SHALL BE NOTIFIED WITIDN 24 HOURS OF THE FIRST DETECTION OF voe CONTAMINATION. THE NOTIFICATION SHALL BE MADE BY FAXING THE NOTIFICATION FORM TO (909) 396 -3342 OR CALLING (909) 396- 2326. A REFERENCE NUMBER WILL BE FAXED BACK OR WILL BE ISSUED WHEN THE PHONE NOTIFICATION IS RECEIVED.
ALL PHONE NOTIFICATIONS SHALL BE FOLLOWED BY MAILING THE NOTIFICATION FORM TO THE DISTRICT POSTMARKED WITHIN 48 HOURS. THE REFERENCE NUMBER WILL BE RETAINED AS PROOF OF COMPLIANCE WITH THIS REQUIREMENT.
REFERENCE NO: NOTIFICATION DATE:
SECTION JV-HANDLING AND STORAGE
l6. ALL VOC -CONTAMINATED SOIL BELOW 1000 PPM SHALL BE STOCKPILED, COVERED WITH
PLASTIC SHEETING AND STORED SEPARATELY FROM NON- VOC-CONTAMINATED SOIL, OR IMMEDIATELY TRANSPORTED TO A TREATMENT FACILITY.
Page3
Plan#: 577193
6.7 Attachment 3 - Patriot Bid Submittal
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17. A STOCKPILE SHALL NOT CONTAIN MORE THAN 400 CUBIC YARDS OF SOIL.
18. IF THE OVA MEASUREMENT IS GREATER THAN 50 PPMV BUT LESS THAN !000 PPMV
A) THE AFFECTED WORK AREA AND LOAD OF SOIL SHALL BE SPRAYED WITH WATER AND/OR APPROVED VAPOR SUPPRESSANT.
B) CONTAMINATED SOIL IN STOCKPILES SHALL BE COVERED WITH PLASTIC SHEETING
WHICH OVERLAP A MINIMUM OF TWENTY-FOUR INCHES AND ARE SECURED SO THAT NO PORTION OF THE CONTAMINATED SOIL IS EXPOSED TO THE ATMOSPHERE. IN THE
COURSE OF HANDLING THE STOCKPILE, ONLY THE WORKING FACE OF THE STOCKPILE MAY BE UNCOVERED.
19. IF THE SOIL OVA MEASUREMENT EQUALS OR IS GREATER THAN 1000 PPMV, NOTIFY THE
DISTRICT IMMEDIATELY OR WITHIN ONE HOUR OF DETECTION, AND,
A) THE AFFECTED SOIL AND WORKING AREA SHALL BE IMMEDIATELY SPRAYED WITH WATER OR AN APPROVED VAPOR SUPPRESSANT, AND EITHER:
i) THE CONTAMINATED SOIL EXCAVATED SHALL BE IMMEDIATELY
PLACED IN AQMD APPROVED SEALED CONTAINERS
EQUIPPED WITH VAPOR TIGHT LIDS, OR,
ii) THE SOIL SHALL BE DIRECTLY LOADED IN TRUCKS, SPRAYED WITH ADDITIONAL
WATER OR APPROVED VAPOR SUPPRESSANTS, COVERED, AND TRANSPORTED
IMMEDIATELY OFF SITE TO AN APPROVED TREATMENT FACILITY, OR,
B) HANDLED BY ALTERNATIVE STORAGE METHODS WITH PRIOR WRITTEN APPROVAL FROM THE AQMD.
20. DURING EXCAVATION, THE ONLY EXPOSED voe CONTAMINATED SOIL SHALL BE RESTRICTED TO THE IMMEDIATE WORKING AREA OF THE SITE OR STOCKPILE. ALL OTHER PORTIONS OF
THE STOCKPILE SHALL BE COVERED WITH PLASTIC SHEETING, WITH SEAMS, WHICH OVERLAP A MINIMUM OF TWENTY-FOUR INCHES AND ARE SECURED WITH DUCT TAPE. ANY EXPOSED voe-CONTAMINATED SOIL SURFACES (WORK FACE) SHALL BE KEPT MOIST WITH WATER OR
OTHER APPROVED SUPPRESSANTS AT ALL TIMES AND SHALL BE RE-COVERED DURING PERIODS OF INACTIVITY LONGER THAN ONE (I) HOUR. AT THE END OF EACH WORKING DAY,
ALL STOCKPILES SHALL BE COMPLETELY COVERED AND SECURELY ANCHORED TO PREVENT ANY EXPOSURE OF SOIL TO THE ATMOSPHERE.
21. ONCE COVERED WITH PLASTIC SHEETING, STOCKPILES SHALL REMAIN UNDISTURBED UNTIL REMOVED FROM SITE.
22. DAILY INSPECTIONS SHALL BE CONDUCTED OF ALL COVERED VOC- CONTAMINATED STOCKPILES TO ENSURE THE INTEGRITY OF THE PLASTIC COVER. SUCH INSPECTIONS SHALL INCLUDE A VISUAL INSPECTION OF ALL SEAMS AND PLASTIC COVER SUR.FACES.
ANY HOLES, TEARS OR ANY OTHER POTENTIAL SOURCES OF FUGITIVE VOC EMISSIONS SHALL BE REPAIRED IMMEDIATELY. DAILY RECORDS SHALL BE MAINTAINED TO ENSURE COMPLIANCE WITH THIS CONDITION.
SECTION V-SOJL REMOVAL AND DISPOSAL
23. ALL EXCAVATED VOC -CONTAMINATED SOIL SHALL BE REMOVED FROM THE SITE WITHIN THIRTY (30) DAYS OF ITS EXCAVATION.
24. ALL VOC-CONTAMINATED SOIL REMOVED FROM THE SITE SHALL COMPLY WITH THE FOLLOWING:
A) BE TRANSPORTED TO AN APPROVED TREATMENT/DISPOSAL FACILITY. IT SHALL BE
THE RESPONSIBILITY OF THE PLAN HOLDER TO ENSURE THAT THE RECEIVING
TREATMENT/DISPOSAL FACILITY HAS RECEIVED APPROVAL FROM THE APPROPRIATE
Page4 Plan#:
577193
6.7 Attachment 3 - Patriot Bid Submittal
232
ENVIRONMENTAL OVERSIGHT AGENCIES TO HANDLE AND TREAT voe CONTAMINATED SOILS.
B) WHEN LOADING IS COMPLETED AND DURING TRANSPORTATION, NO EXCAVATED MATERIAL SHALL EXTEND ABOVE THE SIDES OR REAR OF THE TRUCK OR TRAILER.
C) PRIOR TO COVERING/TARPING,
D) .
A) SECTION VJ - RECORDS AND REPORTINGLOADED CONTAMINATED SOIL SHALL BE TREATED BY SPRAYING WITH WATER OR DUST SUPPRESSANTS.
B) THE TRUCK OR TRAILER SHALL BE COMPLETELY COVERED/TARPED PRIOR TO
LEAYING THE SITE TO PREVENT PARTICULATE EMISSIONS TO THE ATMOSPHERE.
THE EXTERIOR OF THE TRUCKS (INCLUDING THE TIRES) SHALL BE CLEANED OFF PRIOR TO THE
TRUCKS LEAYING THE EXCAVATION SITE
25. A WRITTEN REPORT SHALL BE PROVIDED TO THE AQMD WITHIN 30 DAYS OF INITIAL DETECTION OF CONTAMINATED SOIL, WHICH INCLUDES THE FOLLOWING INFORMATION.
A) THE STATUS OF THE EXCAVATION PIT, AND ANY voe
CONTAMINATED SOIL REMAINING ON SITE.
B) A BRIEF SUMMARY INDICATING IF ADDITIONAL CLEAN UP EFFORTS ARE NECESSARY, THE ADDITIONAL QUANTITY OF voe CONTAMINATED SOILS TO BE EXCAVATED AND THE PROJECTED SCHEDULE OF THE EXCAVATION.
26. RECORDS OF DISPOSAL SHALL BE MAINTAINED FOR ALL VOC -CONTAMINATED SOIL REMOVED FROM THIS SITE. SUCH RECORDS SHALL BE CLEARLY LABELED "SCAQMD RULE 1166-VOC CONTAMINATED SOIL" AND SHALL INCLUDE THE IDENTIFICATION AND THE LOCATION OF, 1) THE GENERATOR, 2) TRANSPORTER AND 3) RECEIVING FACILITY. IN
ADDITION, SUCH RECORDS SHALL BE SIGNED AND DATED BY EACH OF THE ABOVE
PARTIES INDICATING RECEIPT OR RELINQUISHMENT OF THE VOC-CONTAMINATED SOIL AT THE TIME CUSTODY IS TRANSFERRED.
27. RECORDS OF DISPOSAL OF voe -CONTAMINATED SOIL SHALL BE MAINTAINED ON SITE DURING THE EXCAVATION AND LATER MAINTAINED FOR A PERIOD OF TWO (2) YEARS. THE RECORDS SHALL BE MADE AVAILABLE TO AQMD PERSONNEL UPON REQUEST.
28. WITHIN THIRTY (30) DAYS AFTER THE EXCAVATION AT THE SITE IS COMPLETED, THE WRITTEN RECORDS UNDER CONDITIONS NO. 14, 22, AND 27 SHALL BE SUBMITTED TO THE AQMD AT THE FOLLOWING ADDRESS.
SOUTH COAST AIR QUALITY MGMT DISTRICT
ENGINEERING & COMPLIANCE DIVISION
TOXICS & WASTE MANAGEMENT UNIT
(RULE 1166 COMPLIANCE)
21865 E. COPLEY DR.
DIAMOND BAR, CA. 91765-4182
Page5 Plan#:
577193
6.7 Attachment 3 - Patriot Bid Submittal
233
SECTION VII� VERIFICATION AND SIGNATURE
29. THIS PLAN IS NOT VALID UNTIL ALL PARTIES HAVE REVIEWED AND SIGNED THE VERIFICATION STATEMENT BELOW.
7ritel 'fame I Type of Business
An<119SS TT-tty I 'P
Responsible Party (Owner/Operator) I Phone
ti I
11ore59 City Zip
I CERTIFY THAT I HAVE REVIEWED AND UNDERSTAND THE CONDITIONS CONTAINED WITHIN THIS PLAN. IN SIGNING BELOW, I ACKNOWLEDGE THAT UNDER THE PROVISIONS OF RULE I 166, I CAN BE HELD RESPONSIBLE FOR THE REQUIREMENTS SET FORTH IN THIS PLAN.
ResponsibJe Party KespDnsible Parly: Signature date :slgnea General Contractor Genel':111 Contractor Signature date :sl8ned E1c1vation Contractor Exca"vat1on Contractor: 1;nature D.11te Signed Environmental Consultant En'rironmental Consultant 51gaature Date Signed
DEFINITIONS
Excavation
Organic Vapor Analyzer (OVA)
Responsible Party
VOC Contaminated Soil
Volatile Organic Compound (VOC)
Is the process of digging out and removing materials including any material necessary to that process such as the digging out and removal of asphalt or concrete necessary to expose, dig out and remove known VOC contaminated soil.
For the purposes of this plan, an OVA is an hydrocarbon monitor utilizing flame ionization, photo ionization or other analytical methods complying with 40 CFR PART 60 APPENDIX A, EPA METHOD 21 SECTION 3, "DETERMINATION OF VOLATILE ORGANIC COMPOUND LEAKS,
MONITORING INSTRUMENT SPECIFICATIONS. The monitor shall be capable of being calibrated using hexane at a range of O parts per million by volume (PPMV) to 50 PPMV, and at a detection range of at least 30 PPMV to I100 PPMV
For the purposes of this plan, Responsible Party is the party financially responsible for initiating the excavation. This may include the property owner or the tank operator. This excludes contractors working for the property owner or operator, and any other party that lacks the direct authority to immediately treat all voe contaminated soils generated at the excavation site.
Is soil that registers a concentration of 50 PPM or greater of volatile organic compounds as measured before suppression materials have been applied and at a distance ofno more than three inches from the surface of the excavated soil with an organic vapor analyzer calibrated with hexane.
Is any volatile compound of carbon, excluding methane, carbon monoxide, carbon dioxide, carbonic acid, metallic carbides or carbonates, ammonium carbonate, and exempt compounds. Exempt compounds areas defined in Rule 102 - Definitions of Ter111s�
6.7 Attachment 3 - Patriot Bid Submittal
234
6.7 Attachment 3 - Patriot Bid Submittal
235
Once issued, this plan is subject to further review by the AQMD and max be revoked if excavation activities are found in violation of plan condit10ns or AQMD's Rules and Regulations. Failure to comply with one or more or the conditions contained within this plan constitutes a violation of Rules 22 l and 1166.
Other governmental agencies may require approval before any excavation begins. It shall be the responsibility of the applicant to obtain that approval. The South Coast Air Quality Management District shall not be responsible or liable for any losses because of measures required or taken pursuant to the requirements ofthis approved Rule 1166 Contaminated Soil Mitigation Plan.
Questions regarding this plan should be directed to Lizabeth Gomez, (909) 396-3103.
6.7 Attachment 3 - Patriot Bid Submittal
236
�1�
Company Name
Patriot Environmental Services
P. 0. Box 1091
Long Beach, CA 90801
Facility/Site Information
Reference No(s).
Plan#: 577193
1.0.#: 138248
Monitor lnformation
Brand:
Calibration Data
Gas:
Name:
Monitoring Personnel Excavation Summary
(Upon completion ofeach page)
Total Cubic Yds
'This page\
Model: Date Company: Total Cubic Yds
Todatel
Type By Phone: Removed from
Site To date
Time
Every
15min.
voe Concentration IPPMVJ@
Excavated Load
Comment Tim
e
Ever
voe Concentration (PPMVJ@ Comment
Excavated Load
I certify that the1nfonnat1on contained 1n the above document 1s true and correct I further certify that the above listed hydrocarbon monitor was operated in a manner consistent with the manufacturers specifications and the conditions specified within this plan. In addition, I certify that the above readings represent the actual measurements I observed and recorded during the excavation process.
SIGNATURE.: _ DATE.:
Hexane
Factor
Reading Adjusted
Reading
Hexane
Factor
Readin
g
6.7 Attachment 3 - Patriot Bid Submittal
237
South Coast Air Quality Management District
21865 Copley Drive, Diamond Bar, CA91765
1-800-CUT-SMOG www.aqmd.gov
July 1, 2025
IMPORTANT NOTICE 2025
Rules 203, 1149 and 1166 Fees
TO COMPANIES AND CONTRACTORS THAT:
Operate portable soil/vapor extraction units at a location for 5 days or more (Rule203J Degas storage tanks known/suspected to contajn Volatile Organic Compounds (VOC) (Rule 1149) Remove tanks or transfer piping known/ suspected to contain voe (Rule 1166) Handle, excavate, grade, monitor or treat soil known/suspected to conta;n VOC (Rule 1166)
South Coast AQMD Regulation Ill - Fee amendments for the Fiscal Years 2025-26 increased notification fees across-the- board. All required notifications for soil vapor extraction projects, tank degassing projects, and excavation of VOC soil projects, are subject to the new fee per Rule 301(x) effective July 1st, 2025. See fee schedule below:
Fiscal Year Notification Fee
2025..2026 $81.61
The fee is per notification and an additional service charge fee of $25.00 may apply for any returned check per Rule 313(h).
Initial notifications must be emailed to [email protected] and the original notification and fee must be postmarked within 48 hours of the fax time.
South Coast AQMD recommends mailing your notification to save time, money, reduce traffic, conserve energy use and avoid air pollution. For your convenience please mail all notjfications and fees to the following mailing address:
South Coast AQMD
P.O. Box 55641
Los Angeles, CA 90074-5641
Notifications should be completed, signed, mailed and the fee paid by the contractor performing the project.
Notifications submitted without a fee are deemed incomplete and they will be returned to sender and referred to the Air Toxics Compliance Unit.
Rules 203, 1149 and 1166 notification forms, instructions, and information can be obtained from the South Coast AQMD web site at www.agmd.gov
The forms are located at our home page, click on Business / Forms / Forms Arranged By Rule or the Rule link below.
203 Soil Vapor Extraction (SVE) Notification Form
1166 voe Emissions from Soil Excavation Notification Form 1149 Storage Tank Degassing Notification Form
For any Rule 203/1149/1166 questions call the above Rules Hot Line at (909) 396-2326.
NOTE: Rule 304{e) requires an owner/operator to pay for analysis of South Coast AQMO field samples showing non compliance.
6.7 Attachment 3 - Patriot Bid Submittal
238
I
(check one only) Extra
□
ction (SVE) Conta
□
minated Soil of voe Soil/Tank ppm v
□
oe Soil ppm voe
□
soil
(check one only) !
PROJECT DATES START END WORK SHIFT day swing night
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT
SVE Operation (R203) or Rule 1166 NOTIFICATION FORM
Use this form to notify of operation of a Soil Vapor Extraction unit (SVE); or prior to Excavating, Handling, Monitoring, Treating known or suspect Volatile Organic Compounds (VOC) contaminated soil per R1166. See instructions on the back of this form. For questions check our website at www.agmd.gov or call the Hotline at (909) 396-2326.
FAX this form to 909·396·3342 and within 48 hours of the fax, MAIL the original form and fee to:
SCAQMD • 1166/203 Notifications, File# 55641, Los Angeles, CA 90074•5641 This form will be faxed back to you with a REFERENCE number if you provide a FAXBACK # here:
AQMD USE ONLY RECEIVED BY POSTMARK REFERENCE#
COMPLETED BY Company Patroit Environmental Srvs Phone# (562) 436-2614 Date Check# Amount Project#
NOTIFICATION TYPE Origiio/ritial) Revision (p r
□
io r reference#) Cancellation lrior reference#)
PROJECT TYPE 1 Soil Vapor 2 R1166 Treating 2 R1166 Excavation 2 R1166 Reporting > 50 2 R1166 Reporting > 1000 0 1 SVE Permit issued to (name): 1 SVE Permit Number:
1 SVE Distance to nearest sensitive receptor in feet (see your permit condition requirements):
2 R1166 Mitigation Plan issued to (name): 2R1166 Plan Number:
2 R1166 - Date & time of voe > 50 or 1000 ppm exceedance: Highest VO C □
re adin g in pp
□
m:
□
SITE CONTRACTOR INFORMATION AQMD ID# 138248 CSLB License# Phone# Name Patriot Environmental Srvs Address
City Zip Site supv name & phone#
SITE INFORMATION Site Name Site AQMD ID#
Site Address Cross Street
Site City Zip Site contact name & phone#
TANK INFORMATION II OF TANKS EACH CAPACITY (gal) MATERIAL STORED IN TANK ABOVE GROUND? (Y/N) @
@
Example 3 tanks @ 10,000 Gasoline no
INFORMATION CERTIFICATION I certify that the above information is complete and accurate Company Name Print Name Signature Date
COMMENTS
Revised 08/04/2010 Page 1 of 2
;Reset.
6.7 Attachment 3 - Patriot Bid Submittal
239
Rule 203 and Rule 1166 Form Notification Instructions
Use this form to notify of operation of a Soil Vapor Extraction unit (SVE) at any site for more than 5 days per permit condition (R203); or for notifying about R1166 projects prior to excavating soil that is known or suspected to contain Volatile Organic Compounds (VOC), VOC tank excavation, discovering the presence of> 50 ppm and 1000 ppm VOC contaminated soil during soil excavation, or to notify of onsite VOC contaminated soil mitigation or treating.
For questions check our website at www.aqmd.gov or call the Hotline at (909) 396-2326 NOTIFICATION FEES: Per Rule 301(x) any person required to submit a notification per Rule 1166 projects or Rule 203 -Soil Vapor Extraction projects must pay a notification fee per notification. The current notification fee is $81.61.
FAX all notifications to (909) 396-3342 and then MAIL the form and fee within 48 hours of fax to:
SCAQMD Rule 1166 / 203 Notifications, File# 55641, Los Angeles, CA 90074-5641 Notifications must include the following MANDATORY information:
Faxback # - Provide your fax# at the top of the Notification Form if you want a Reference# faxed back to you.
Notification Type - CIRCLE the type of Notification. Original is for new or initial Notifications. Revisions are for updating information on notifications in which the project End Date has not expired. Provide the most recent prior Reference# issued for Revisions or Cancellations.
Project Type - CIRCLE the type of work you are submitting a notification for. A separate notification and fee is required for each type of work selected.
Mitigation Plan/Permit - Each Project Type requires a valid R1166 Mitigation Plan or SVE Permit# (important).
Site Contractor Information - Provide the information for the actual contractor doing the work. The AQMD ID#, also known as Company or Facility ID#, can be found on the contractor's AQMD Mitigation Plan, Permits or invoices.
Site Information - Provide the site name and complete address. Include the street number and name, city, zip code, and nearest cross street. Give more detailed directions for site(s) difficult to locate.
Project Dates - Provide the project Start and End Dates. Any changes will require a Revision notification.
Tank Information - For R1166 tank excavation specify the tank capacity, the VOC material stored in the tank, and if the tank is above ground (a/g) or underground (u/g).
Information Certification - The notification must be signed and dated by the contractor doing the work or authorized representative to confirm that the information provided is complete and accurate.
SOIL/TANK EXCAVATION NOTIFICATION Rule 1166(c )(1 )(B) Notify 24 hours prior of intent to Excavate known or suspected voe storage and/or transfer equipment (includes diesel and waste oil tanks); or handling known or suspected VOC contaminated soil. NOTE: Soil excavation> 5,000 cubic yards may require a R403 Fugitive Dust Plan.
DETECTING/FINDING voe SOIL NOTIFICATION - Rule 1166(c )(1)(D)(ii) • within 1 hour of detecting voe greater than 1000 ppm* • within 24 hours of detecting voe greater than 50 ppm
Notify of finding voe contaminated soil
EMERGENCY NOTIFICATION Rule 1166(c )(1)(B) Notify prior to start work of any incident declared an emergency by an authorized agency requiring immediate tank removal/repairs or excavating/handling known or suspected VOC soil:
• Call 1·800-CUT·SMOG prior to excavating or fax the emergency notification to 909-396-3342 and • Mail the notification within 48 hours after the excavation including the agency Order or Declaration.
SOIL VAPOR EXTRACTION NOTIFICATION (SVE - Rule 203 *) Notify upon the 5th day after operating at a new site:
Notifying of start-up or testing of operation of portable Soil Vapor Extraction equipment lasting 5 days or more.
Provide the distance in feet to the nearest sensitive receptor if the site is located less than ¼ mile from any Long-Term Health Care Facility, Rehabilitation Center, Convalescent Center, Retirement Home, Residence, School, Playground, Child Care Center or Athletic Facility (* See your SVE permit condition requirements).
MITIGATION/TREATING VOC SOIL NOTIFICATION (Rule 203 *) Notify per Permit condition requirements when:
Notifying of on-site mitigation or treating of VOC contaminated soil (* See your Permit condition requirements).
Revised 08/04/2010 Page 2 of 2
6.7 Attachment 3 - Patriot Bid Submittal
240
upon the recommendation of the Board of Certified Safety Professionals, by virtue of the authority vested in it, has conferred on the credential of
and has granted the title as evidence of meeting the qualifications and passing the required examination so long as this credential is not suspended or revoked and is renewed annually and meets all recertification requirements.
Board President
Board Secretary
Date Issued
Credential Number
The digital badge is the official documentation of the certificate.
Vincent W Pempeit III
Associate Safety Professional
October 3, 2014
ASP-A15426
6.7 Attachment 3 - Patriot Bid Submittal
241
September 8, 2022
To Whom It May Concern:
This letter attests that Vincent William Pempeit III is an NFPA Certificated Marine Chemist, Qualification Certificate Number: 719 and has met the qualifications established by the National Fire Protection Association to discharge the duties of a Marine Chemist.† The expiration date of this certification is is: October 1, 2027 unless sooner cancelled.
This statement verifying the credentials of the above named individual as a NFPA Certificated Marine Chemist is to be used during the ongoing COVID-19 outbreak that has interrupted normal business operations of the NFPA. As soon as normal business operations are reestablished, Qualification Certificate documentation that has been signed by the President of the Association will be presented to the above named individual. Questions about the certification status of the aboved named NFPA Certificated Marine Chemist should be directed to the Executive Secretary of the Marine Chemist Qualification Board. A directory of current Marine Chemists is available on the Certificated Marine Chemist page on the NFPA website:
https://www.nfpa.org/Training-and-Events/Certification/Certification/Marine-chemists
For the Marine Chemist Qualification Board
Lawrence B. Russell
Executive Secretary | MCQB
Tel: 617-984-7499 | Email: [email protected]
General Limitations: The Qualification Certificate referred to above was issued on terms and conditions stated therein and on the basis of the Rules for the Certification of Marine Chemists (a copy of which Rules and of the form of said Certificate should be examined and may be obtained from the NFPA on request) and upon information believed to be reliable. But no other representation and no warranty or guarantee, express or implied, is made in connection therewith. The Qualification Certificate may be suspended or cancelled by the NFPA at anytime without notice. † Includes the Special Endorsement for Flammable Cryogenic Liquids (FCL).
The International Code Council (ICC) recognizes and uses National Fire Protection Association (NFPA) standards,
though it doesn’t directly certify NFPA credentials. The ICC has a collaborative relationship with the NFPA.
6.7 Attachment 3 - Patriot Bid Submittal
242
Jeffery Hanson
CIH-CP 10589
May 29, 2014
Dec 01, 2029
6.7 Attachment 3 - Patriot Bid Submittal
243
6.7 Attachment 3 - Patriot Bid Submittal
244
2 8
9 DATE: January 20, 2026
TO: President and Members of the EMID Board of Directors VIA: Stefan Chatwin, District Manager
Marlene Subhashini, Assistant District Manager
FROM: Andrew Brozyna, Public Works Director/District Engineer Laura Galli, Engineering Manager
Francine Magno, Senior Civil Engineer
Jerrick Carandang, Associate Civil Engineer
DEPARTMENT: Public Works
SUBJECT: AWARD OF VENDOR CONTRACT TO CD & POWER IN THE
AMOUNT OF $635,351.13 FOR PURCHASE OF SEVEN (7)
EMERGENCY GENERATOR SYSTEMS, SEVEN (7) AUTOMATIC
TRANSFER SWITCHES AND ASSOCIATED EQUIPMENT FOR LIFT
STATIONS 10, 12, 14, 15, 16, 26 AND 41 FOR EMERGENCY
GENERATOR REPLACEMENTS PROJECT (CIP 455-705)
RECOMMENDATION
It is recommended that the EMID Board of Directors adopt the attached resolution authorizing the President to execute an agreement with CD & Power (CD&P) in the amount of $635,351.13 for the purchase of seven (7) emergency generator systems, seven (7) automatic transfer switches, and associated equipment for the Emergency Generator Replacements Project (CIP 455-705).
EXECUTIVE SUMMARY
CIP 455-705 addresses the replacement of emergency generator systems (generators) and automatic transfer switches (ATSs) at ten (10) of the District’s lift stations. Due to the long lead time of equipment, staff developed separate prepurchase packages to order generators and ATSs during the design phase so that delivery of the equipment coincides with the project timeline for construction. The first prepurchase package prioritized Lift
6.8 6.8 Staff Report
245
2 8
9 Station 22, 29 and 59. The first prepurchase package has been approved for purchase, ordered and is currently in production with some equipment already been delivered.
The second pre-purchase package for the remaining (7) generators was prepared, and bids were received and opened on November 18, 2025, following a formal bid solicitation. The bid submitted by CD&P in the amount of $635,351.13 was determined to be the lowest responsible and responsive bid. The District Board action to award the vendor contract to CD&P will allow staff to pursue the equipment procurement prior to the award of the construction contract to keep its delivery in sync with the construction timeline while the project design is underway, minimize the supply chain issues including potential future price increases, and reduce potential delay claims by the installation contractor. The lead time for the delivery of the additional seven (7) generators and ATSs is estimated to be approximately 30 to 50 weeks once the supplier has been selected and the order has been placed.
BACKGROUND
CIP 455-705 was approved by the District Board as part of the Fiscal Year 2021-2022 budget to address the replacement of emergency generators at ten (10) of the District’s wastewater lift stations (Lift Stations 10, 12, 14, 15, 16, 22, 26, 29, 41 and 59) and associated ATSs with exception of the ATS equipment at Lift Station 22 which was deemed to be in good condition. The existing generators and ATS equipment scheduled for replacement have reached the end of their useful lives.
On May 20, 2024, the District Board adopted EMID Resolution No. 3757 approving the equipment procurement bid package and authorizing the call for bids for three (3) generators and two (2) ATSs for Lift Stations 22, 29, and 59. These three generators had the longest expected lead time.
On August 19, 2024, the District Board adopted EMID Resolution No. 3772 authorizing a vendor agreement with Bay City Electric Works for the purchase of three (3) generators and two (2) ATSs for Lift Stations 22, 29, and 59 in the amount of $1,587,158.
On April 7, 2025, the District Board adopted EMID Resolution No. 3795 approving an amendment to the vendor agreement with Bay City Electric Works to allow for the purchase of two (2) U.S. Environmental Protection Agency (EPA) Tier 4 certified generators for Lift Stations 22 and 29 in the amount of $127,978.
In June 2025, the City placed an order for three (3) generators and two (2) ATSs for Lift Stations 22, 29, and 59. Some equipment has already been delivered to the Corporation Yard with the balance of the order anticipated to be delivered in May 2026.
In April 2025, a technical memo, including an initial assessment and recommendations for design, was prepared by Freyer & Laureta, Inc. (F&L) (Design Consultant) for the procurement of the seven (7) remaining Lift Station locations. Subsequent site visits were
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9 conducted by F&L to provide recommendations for replacement sizes and location as part of the development of the second procurement package.
On October 20, 2025, the District Board adopted EMID Resolution No. 3824 approving the equipment procurement bid package and authorizing the call for bids for seven (7) generators, ATSs and associated equipment for Lift Stations 10, 12, 14, 15, 16, 26 and 41.
ANALYSIS
Due to the long lead time for the generators, it was recommended that a 2nd separate procurement be conducted to purchase the equipment for the seven (7) remaining Lift Station locations as a City furnished items prior to completion of the design documents. The first three (3) generators were prioritized and ordered ahead of the remaining seven (7) due to the importance of those Lift Stations (LS 22, 29, 59) and the critical state of their existing generators.
Following a competitive bidding process, two (2) bids for the purchase of the generators and ATSs were received on November 18, 2025. The bid results are as follows:
Company Name Total Base Bid
Plus Alternate
Amount
over/under Base
Bid Plus Alternate
% over/under Base
Bid Plus Alternate
$ $ %
Engineer’s Estimate $749,520.00 - -
CD&P $635,351.13 ($114,168.87) -15%
Bay City Electric
Works $727,145,27 ($22,384.73) -3%
CD&P submitted the lowest responsible and responsive bid in the amount of $635,351.13, which is $114,168.87 (-15%) under the Engineer’s Estimate (EE). Staff evaluated the bid for responsiveness and responsibleness based on vendor selection criteria identified in the bid package. CD&P has all the necessary certifications, qualifications, and experience to deliver the equipment in alignment with the project construction timeline in addition to their total bid price being responsive and in line with the EE. CD&P has performed similar work throughout the Bay Area, and their clientele includes the Saint Helena Wastewater Treatment Plant (WWTP), Chowchilla Treatment Plant, and Folsom WWTP. Furthermore, CD&P serves as one of our maintenance providers for our existing generators.
Staff is recommending the award of a vendor contract to CD&P for the purchase of the (7) generators and ATSs. It is estimated the lead time for the seven (7) new generators and ATS replacements is approximately 30 to 50 weeks.
CIP 455-705 Project Schedule: CIP 455-705 will be delivered in two phases. Currently, Phase I anticipates issuing a call for bids for the installation of the first 3 generators in April
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9 2026 with construction scheduled to start in Summer 2026. Phase II construction is anticipated to begin by late Winter 2026 following the delivery of the remaining 7 generators.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
This action is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.) as this project is exempt from the provisions of CEQA as a Class 2 (Replacement or Reconstruction) pursuant to CEQA Guidelines 15302 because this project will be a replacement of existing facilities on the same site for the same purpose and capacity as the structure being replaced.
FISCAL IMPACT
Funding in the amount of $635,351.13 for the equipment procurement is available in the CIP 455-705 Emergency Generator Replacement Project budget.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:
Attachment 1 – Resolution
Attachment 2 – Vendor Agreement
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RESOLUTION NO.____________
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL
IMPROVEMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN AGREEMENT WITH CD & POWER IN THE AMOUNT OF $635,351.13 FOR THE PURCHASE OF SEVEN (7) EMERGENCY GENERATOR SYSTEMS, AUTOMATIC
TRANSFER SWITCHES AND ASSOCIATED EQUIPMENT FOR THE EMERGENCY GENERATOR REPLACEMENTS PROJECT (CIP 455-705) AND FINDING THE
PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER SECTION 15301(b)– EXISTING FACILITIES
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
WHEREAS CIP 455-705 addresses the replacement of emergency generators and automatic transfer switches located at ten (10) of the District’s lift stations; and WHEREAS, the ten (10) emergency generator systems (Generators) and ATSs at the ten lift stations have been chosen because they have reached the end of their useful lives; and
WHEREAS, it is prudent to separately procure the equipment as District furnished items, while the project design is underway to keep its delivery in sync with the construction timeline, avoid supply chain issues including potential future price increases, and reduce potential delay claims by the installation contractor; and WHEREAS, a pre-purchase package for the three Generators and ATSs at Lift Stations 22, 29, and 59 was previously prepared, bid, and equipment ordered; and WHEREAS, at the meeting on October 20, 2025, the District Board adopted EMID Resolution No. 3824 approving the equipment procurement bid package and authorizing the call for bids for the remaining seven (7) generators, ATSs and associated equipment for Lift Station 10, 12, 14, 15, 16, 26 and 41; and WHEREAS, out of two (2) bids received and opened on November 18, 2025, CD&P submitted the apparent low responsible and responsive bid in the amount $635,351.13; and
WHEREAS, the lead time for the seven Generators and ATSs is estimated to be 30 to 50 weeks; and
WHEREAS, this action is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.) as this project is exempt from the provisions of CEQA as a Class 2 (Replacement or Reconstruction)
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because this project will be a replacement of existing facilities on the same site for the same purpose and capacity as the structure being replaced; and WHEREAS, funding is available in the budget for CIP 455-705 Emergency Generator Replacement Project.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Estero Municipal Improvement District does hereby authorize the President to execute an agreement with CD & Power in the amount of $635,351.13 for the purchase of seven (7) emergency generator systems, seven (7) automatic transfer switches, and associated equipment for the Emergency Generator Replacements Project (CIP 455- 705).
BE IT FURTHER RESOLVED that minor, non-substantive revisions may be approved by the District Manager and the District Board to execute any other necessary documents to effectuate the terms of the Agreement.
PASSED AND ADOPTED as a resolution of the Board of Directors of the Estero Municipal Improvement District at the regular meeting held on the 20 th day of January 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ART KIESEL, PRESIDENT
ATTEST:
PRISCILLA SCHAUS, DISTRICT SECRETARY
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VENDOR AGREEMENT FOR PRODUCTS AND/OR SERVICES
FOR
CIP 455-705 EMID Emergency Generator Replacement
This Agreement is m ade and entered into as of the 20th day of January 2026 by and between the Estero Municipal Improvement District, hereinafter called "DISTRICT," and Got Power, Inc. dba CD & Power, hereinafter called "VENDOR."
RECITALS
This Agreement is entered into with reference to the following facts and circumstances:
A. That DISTRICT desires to engage VENDOR to provide a product and/or services to the DISTRICT;
B. That VENDOR is specially trained, experienced and competent to perform and has agreed to provide the product and/or services to the DISTRICT and;
C. That the DISTRICT has elected to engage VENDOR upon the terms and conditions as hereinafter set forth.
1. A. Services. The services to be performed by VENDOR under this Agreement are set forth in Exhibit A, which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.
Performance of the work specified in said Exhibit A is hereby made an obligation of VENDOR under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.
Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.
B. Product. The product to be supplied by VENDOR under this Agreement is set forth in Exhibit A which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.
Timely delivery of the product specified in said Exhibit A is hereby made an obligation of VENDOR under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.
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VENDOR’s obligation to provide the product includes but is not limited to, the provision of all labor, equipment, materials, testing and any other required work or services or costs of any type incidental to the supply of the product.
2. Term; Termination. (a) The term of this Agreement shall commence upon the date hereinabove written and shall expire upon the date enumerated in Exhibit A, delivery of the product or completion of performance of services hereunder by VENDOR, whichever date shall first occur.
(b) Notwithstanding the provisions of (a) above, DISTRICT may with or without cause, direct VENDOR to suspend, delay or interrupt s ervices, in whole or in part, for such periods of time as DISTRICT may determine in its sole discretion. ( c) DISTRICT may terminate performance of the services under this Agreement in whole, or from time to time in part, for default, should VENDOR commit a material breach of this Agreement, or part thereof, and not cure such breach within ten (10) calendar days of the date of DISTRICT’s written notice to VENDOR demanding such cure, in which case VENDOR shall be liable to DISTRICT for all loss, cost, expense, damage and liability resulting from such breach and termination. (d) DISTRICT may terminate performance of the s ervices under this Agreement in whole, or from time to time in part, for convenience, whenever DISTRICT determines that such termination is in DISTRICT’s best interests, in which case VENDOR shall be entitled to recover its costs expended up to the termination date plus reasonable profit thereon to the termination date as this Agreement would otherwise provide, but may recover no other cost, damage or expense. VENDOR shall continue its work throughout the course of any dispute, and VENDOR’s failure to continue work during a dispute shall be a material breach of this Agreement.
3. Compensation; Expenses; Payment . DISTRICT shall compensate VENDOR for all products supplied or services performed by VENDOR hereunder as shown in Exhibit B attached hereto and by this reference incorporated herein.
Notwithstanding the foregoing, the combined total of compensation and reimbursement of costs payable hereunder shall not exceed the sum Six Hundred Thirty-Five Thousand Three -Hundred Fifty -One Doll ars and Thirteen Cents ($ 635,351.13).
Compensation and reimbursement of costs and expenses hereunder shall be payable upon VENDOR meeting contract milestones as defined in Exhibit B. Billing shall include an itemized statement, briefly describing by task and labor category or cost/expense items billed.
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4. Additional Services . In the event DISTRICT desires the delivery of additional products or performance of additional services not otherwise included within Exhibit A, such products or services shall be authorized in advance by DISTRICT’s District Manager (for contracts less than $50,000) or District Board of Directors (for contracts $50,000 or more) by motion duly made and carried. Such amendment to this Agreement shall include a description of the product to be delivered or services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefor, the time of performance thereof, and such other matters as the parties deem appropriate. Except to the extent modified by written amendment, all other terms and condi tions of this Agreement shall be deemed incorporated in each such amendment.
5. Records. VENDOR shall keep and maintain accurate records of products delivered or of all time expended in performing services and costs and expenses incurred relating thereto. Said records shall be available to DISTRICT for review and copying during regular business hours at VENDOR’s place of business or as otherwise agreed upon by the parties.
6. Authorization. This Agreement becomes effective when endorsed by both parties in the space provided below.
7. Documents. All documents, plans, drawings, renderings, and other papers, or copies thereof, as finally rendered, prepared by VENDOR pursuant to the terms of this Agreement, shall, upon preparation and delivery to DISTRICT, become the property of DISTRICT
8. Relationship of Parties. VENDOR is an independent Contractor and does not act as DISTRICT’s agent in any capacity, whatsoever. VENDOR is not entitled to any benefits that DISTRICT provides to DISTRICT employees, including, without limitation, worker’s compensation benefits or payments, pension benefits, health benefits or insurance benefits. Terms within this Agreement regarding direction apply to and concern the result of the VENDOR’s provision of Services, not the means, methods, or scheduling of th e VENDOR’s work. VENDOR shall be solely responsible for the means, methods, techniques, sequences and procedures with respect to its provision of Services under this Agreement. VENDOR shall pay all payroll taxes imposed by any governmental entity and shall pay all other taxes not specifically identified in this Agreement as DISTRICT’s responsibility.
9. Schedule. VENDOR shall adhere to the schedule set forth in Exhibit A; provided, that DISTRICT shall grant reasonable extensions of time for the delivery of products or performance of services occasioned by governmental reviews of VENDOR’s work product or other unavoidable
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delays; provided, further, that such unavoidable delay shall not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, VENDOR’s officers or employees.
VENDOR acknowledges the importance to DISTRICT of timely delivery of products or services and agrees to put forth its best professional efforts to perform in a manner consistent with that schedule.
10. Force Majeure. Except for defaults of subconsultants at any tier, VENDOR shall not be liable for any excess costs if the failure to perform the Agreement arises from causes beyond the control and without the fault or negligence of VENDOR, including without limitation failure to reasonably mitigate any adverse impacts (Force Majeure) . Force Majeure events include the following:
Acts of God, fires, floods, earthquake, other natural disasters, epidemics and pandemics (other than COVID -19 or variants), abnormal weather conditions beyond the parameters otherwise set forth in this Article, nuclear accidents, strikes, lockouts, freight embargos, interruptions in service by a regulated utility, or governmental statutes or regulations enacted or imposed after the fact (together, “force majeure events”).
11. VENDOR’s Liability for Injury to Persons or Damage to Property. a. VENDOR shall be liable for damages arising out of injury to the person and/or damage to DISTRICT property, DISTRICT
employees, persons designated by DISTRICT for training, or any other person(s) other than VENDOR’s agents or employees, designated by DISTRICT for any purpose prior to, during, or subsequent to delivery, installation, acceptance, and use of the Products either at VENDOR’s site or at DISTRICT’s place of business, provided that the injury or damage was caused by VENDOR’s fault or negligence.
b. VENDOR shall not be liable for damages arising out of or caused by an alteration or an attachment not made or installed by VENDOR, or for damage to alterations or attachments that may result from the normal operation and maintenance of the Products in accordance with the Agreement.
12. Indemnity. To the fullest extent allowed by law, VENDOR hereby agrees to defend, indemnify, and save harmless DISTRICT and City of Foster City , its Council, boards, commissions, officers, employees, directors, volunteers and agents, from and against any and all claims, suits, actions liability, loss, damage, expense, injury (including, without limitation, economic harm,
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injury to or death of any person, including an employee of VENDOR or its Subcontractors), cost (including, without limitation, costs and fees of litigation) of every nature, kind or description, which may be brought against, or suffered or sustained by, DISTRICT or City of Foster City , its Council, boards, commissions, officers, employees , directors, volunteers or agents that arise out of , pertain to, or relate to any negligence, recklessness, or willful misconduct of VENDOR, any Sub contractor, anyone direc tly or indirectly employed or retained by them, or anyone that they control. In the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the VENDOR shall meet and confer with other parties regarding unpaid defense costs.
The duty of VENDOR to indemnify and save harmless, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code; provided, however, that nothing herein contained shall be construed to require VENDOR to indemnify DISTRICT and City of Foster City, its Council, boards, commissions, officers, employees and agents against any responsibility or liability in contravention of Section 2782 of the California Civil Code.
VENDOR’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.
The defense and indemnification obligations of this agreement are undertaken in addition t o, and shall not in any way be limited by, the insurance obligations contained within this Agreement.
13. Patent, Copyright and Trade Secret Indemnity.
a. VENDOR shall hold DISTRICT, its officers, agents and employees, harmless from liability of any nature or kind, including costs and expenses, for infringement or use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, article or applian ce furnished or used in connection with the Agreement.
b. VENDOR may be required to furnish a bond to DISTRICT against any and all loss, damage, costs, expenses, claims and liability for patent, copyright and trade secret infringement.
c. VENDOR, at its own expense, shall defend any action brought against DISTRICT to the extent that such action is based upon a claim that the Products supplied by VENDOR or the operation of such Products pursuant to a current version of VENDOR supplied operating software infringes a patent or copyright or violates a trade
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secret. VENDOR shall pay those costs and damages finally awarded against DISTRICT in any such action. Such defense and payment shall be conditioned on the following:
i. That VENDOR shall be notified within a reasonable time in writing by DISTRICT of any notice of such claim; and
ii. That VENDOR shall have the sole control of the defense of any action on such claim and all negotiations for its settlement or compromise, provided, however, that when principles of government or public law are involved, DISTRICT shall have the option to participate in such action at its own expense. d. Should the Products, or the operation thereof, become, or in VENDOR’s opinion are likely to become, the subject of a claim of infringement of a patent or copyright or a trade secret, DISTRICT shall permit VENDOR at its option and expense either to procure for DISTRICT the right to continue using the Products, or to replace or modify the same so that they become non infringing. If none of these options can reasonably be taken, or if the use of such Products by DISTRICT shall be prevented by injunction, VENDOR agrees to take back such Products and make every reasonable effort to assist DISTRICT in procuring substitute Products. If, in the sole opinion of DISTRICT, the return of such infringing Products makes the retention of other Products acquired from VENDOR under the Agreement impractical, DISTRICT shall then have the option of terminating the Agreement, or applicable portions thereof, without penalty or termination charge. VENDOR agrees to take back such Products and refund any sums DISTRICT has paid VENDOR less any reasonable amount for use or damage.
e. VENDOR shall have no liability to DISTRICT under any provision of this clause with respect to any claim of patent, copyright or trade secret infringement which is based upon.
i. The combination or utilization of Products furnished hereunder with equipment or devices not made or furnished by VENDOR; or
ii. The operation of equipment furnished by VENDOR under the control of any operating software other than, or in addition to, the current version of VENDOR supplied operating software; or
iii. The modification by DISTRICT of the equipment of software furnished hereunder; or
iv. The combination or utilization of software furnished hereunder with non-VENDOR supplied software.
f. VENDOR certifies that it has appropriate systems and controls in place to ensure that DISTRICT funds will not be used in the
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performance of the Agreement for the acquisition, operation or maintenance of computer software in violation of copyright laws.
14. Insurance. Prior to execution of this Agreement, VENDOR shall furnish to DISTRICT Certificates of Insurance showing satisfactory proof that it maintains the insurance required by this Agreement as set forth in EXHIBIT D, Insurance, which are attached and made a part of this Agreement.
VENDOR shall maintain all required insurance throughout the term of this Agreement and as otherwise provided in EXHIBIT D. In the event VENDOR fails to maintain any required insurance, a nd notwithstanding Paragraph 3 above, DISTRICT may (but is not obligated to) purchase such insurance and deduct or retain premium amounts from any sums due VENDOR under this Agreement (or VENDOR shall promptly reimburse DISTRICT for such expense).
VENDOR shall maintain insurance as required by this Agreement to the fullest amount allowed by law and shall maintain in surance for a minimum of five (5) years following completion of this project or service. In the event VENDOR fails to obtain or maintain completed operations coverage as required by this Agreement, the VENDOR at its sole discretion may purchase the coverage required and the cost will be paid by VENDOR.
15. WORKERS' COMPENSATION. VENDOR certifies that he is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and VENDOR certifies that he will comply with such provisions before commencing the performance of the work of this agreement.
16. NON-DISCRIMINATION. The VENDOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The VENDOR will take affirmative action to ensure that applicants are employed and the employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, advancement, demotion, transfer, r ecruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for tr aining, including apprenticeship. The VENDOR shall at all times be in compliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101 -336) which prohibits discrimination on the basis of disability by public entities. The VENDOR agrees to post in conspicuous places available to employees and applicants for employment
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any notices provided by the CITY setting forth the provisions of this non - discrimination clause.
17. Notice. All notices required by this Agreement shall be given to the DISTRICT and VENDOR in writing, by first class mail, postage prepaid, addressed as follows:
DISTRICT: Estero Municipal Improvement District
610 Foster City Boulevard
Foster City, CA 94404-2299
Attention: _Jerrick Carandang______
VENDOR: CD & Power
150 Nardi Lane
Martinez, CA 14553
Attention: Mike Sartorio
Email Address: [email protected]
18. Non-Assignment. This Agreement is not assignable either in whole or in part.
19. Substitutions. VENDOR may not substitute any Products or Services without DISTRICT’s advance written consent. VENDOR shall not use any specification in lieu of those contained in the Agreement without DISTRICT’s advance written consent.
20. Warranty. Unless otherwise specified, the warranties contained in the Agreement begin after acceptance has occurred.
a. VENDOR warrants that all Products and Services furnished hereunder will conform to the requirements of the Agreement (including all descriptions, specifications and drawings made a part hereof). All Products will be merchantable, fit for their intended purposes, free from all defects in materials and workmanship and to the extent not manufactured pursuant to detailed designs furnished by DISTRICT, free from defects in design. No approval of designs, specifications or other Services furnished by VENDOR shall relieve VENDOR of its obligations under this warranty.
b. All warranties, including special warranties specified elsewhere herein, shall inure to DISTRICT, its successors and assigns, and any users of the Products or Services.
21. Samples.
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a. DISTRICT may require samples of items inspection and specification testing and must be furnished free of expense to DISTRICT. The samples furnished must be identical in all respects to the products bid and/or specified in the Agreement.
b. Samples, if not destroyed by tests, may, upon VENDOR’s request made at the time the sample is furnished, be returned at VENDOR’s expense.
22. Newly Manufactured Products. All Products shall be newly manufactured products; used or reconditioned products are prohibited, unless otherwise specified.
23. Packing and Shipment.
a. All Products shall be packed in suitable containers for protection in shipment and storage, and in accordance with applicable specifications. Each container of a multiple container shipment shall be identified to:
i. show the number of the container and the total number of containers in the shipment; and
ii. the number of the container in which the packing sheet has been enclosed.
b. All shipments by VENDOR or its subcontractors must include packing sheets identifying DISTRICT’s Contract number; item number; quantity and unit of measure; description of the Products shipped; and appropriate evidence of inspection, if required. c. Shipments must be made as specified in the Agreement, as it may be amended, or otherwise directed in writing by DISTRICT.
24. Transportation Costs and Other Fees or Expenses. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by DISTRICT unless expressly authorized by and itemized in the Agreement. Unless otherwise directed by DISTRICT in writing, all Products and components thereof shall be delivered f.o.b. Point of Delivery. VENDOR shall select the means and methods of transportation.
25. Inspection, Acceptance and Rejection.
a. VENDOR and its subcontractors shall provide and maintain a quality assurance system acceptable to DISTRICT covering Products and Services under the Agreement and will tender to DISTRICT only Products that have been inspected and found to conform to all requirements. VENDOR will keep records evidencing inspections
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and their result, and will make these records available to DISTRICT during the Agreement performance and for three years after final payment. VENDOR shall permit DISTRICT to review procedures, practices, processes and related documents to determine the acceptability of VENDOR’s quality assurance system or other business practices related to performance of the Agreement. b. All Products may be subject to inspection and test by DISTRICT or its authorized representatives.
c. VENDOR and its subcontractors shall provide all reasonable facilities for the safety and convenience of inspectors at no additional cost to DISTRICT. VENDOR shall furnish to inspectors all information and data as may be reasonably required to perform their inspection.
d. All Products may be subject to final inspection, test and acceptance by DISTRICT, notwithstanding any payment or other inspection. e. DISTRICT shall give written notice of rejection of Products delivered or Services performed within a reasonable time after receipt of such Products or performance of such Services. Such notice of rejection will state the respects in which the items do not substantially conform to their specifications. If DISTRICT does not provide such notice of rejection within thirty (30) days of delivery, unless otherwise specified in the Agreement, such Products and Services will be deemed to have been accepted. Ac ceptance shall not be construed to waive any warranty rights that DISTRICT might have at law or by express reservation in the Agreement with respect to any nonconformity, or any other rights provided by law.
26. Compliance With Statutes and Regulations . VENDOR covenants that in the performance of the Agreement it will comply with all applicable statutes, rules, regulations and orders of the United States, the State and DISTRICT, and shall defend, indemnify and hold the DISTRICT harmless against any loss, cost, damage or liability by reason of VENDOR’s violation of this provision.
27. National Labor Relations Board Certification . VENDOR swears under penalty of perjury that no more than one final, unappealable finding of contempt of court by a federal court has been issued against VENDOR within the immediately preceding two -year period because of VENDOR’s failure to comply with an order of the National Labor Relations Board.
28. Covenant Against Gratuities. VENDOR warrants that no gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by VENDOR, or any agent or representative of VENDOR, to any officer or employee of DISTRICT with a view toward securing the Agreement or
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securing favorable treatment with respect to any determinations concerning the performance of the Agreement. For breach or violation of this warranty, DISTRICT shall have the right to terminate the Agreement, either in whole or in part, and any loss or damage sustained by DISTRICT in procuring on the open market any items which VENDOR agreed to supply shall be borne and paid for by VENDOR. The rights and remedies of DISTRICT provided in this clause shall not be exclusive and are in addition to any other r ights and remedies provided by law or in equity.
29. Amendments. This Agreement may be amended or modified only by written agreement signed by both parties.
30. Validity. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
31. Governing Law. This Agreement shall be deemed to have been executed in the County of San Mateo, California . The formation, interpretation and performance of this Agreement shall be governed by the laws of the State of California, excluding its conflict of laws rules. Any suit or action initiated by either party shall be brought in the County of San Mateo, California unless the parties agree otherwise in a written amendment to this Agreement. In the event of litigation between the parties hereto to e nforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.
32. Mediation. Should any dispute arise out of this Agreement, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed the prevailing party for pur poses of the settlement and each party shall bear its own legal costs.
33. Conflict of Interest. VENDOR represents and warrants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of work and services required under this Agreement. Without limitation, VENDOR represents to and agrees with DISTRICT that VENDOR has disclosed any potential conflict of interest, and will have no future conflict of interest, in providing DISTRICT services hereunder, including but not limited to, any interest (financial, share ownership, shared management, shared directors, or reporting responsibilities) VENDOR may presently have, or will have in the future,
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with respect to any other person or entity (including but not limited to potential VENDORs, consultants, contractors, or regulatory agency) which may have an interest in the subject matter of the Services.
34. Confidentiality. Any information, whether proprietary or not, made known to or discovered by VENDOR during the performance of or in connection with the Agreement for DISTRICT, will be kept confidential and not be disclosed to any other person. VENDOR will immediately notify DISTRICT in writing if it is requested to disclose any information made known to or discovered by during the performance of or in connection with the Agreement. These confidentiality provisions and limitations shall remain fully effective indefinitely after VENDOR’s completion of the Agreement.
35. Waiver of Default. Waiver of any default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided below.
36. Entire Agreement. This Agreement, including Exhibits A, B C, D, E, and F, comprises the entire Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
Dated: _________________________________ Art Kiesel, President
ATTEST:
Dated: ________________________________ Priscilla Schaus, District Secretary
APPROVED AS TO FORM
Dated:
6.8 Attachment 2 - Vendor Agreement
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Benjamin Stock, District Legal Counsel
GOT POWER, INC. dba, CD & Power
Dated:
Jill Collaro, President
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EXHIBIT A
SCOPE OF WORK and SCHEDULE
FOR
CIPP 455-705 EMID Emergency Generator Replacement
Scope of Deliverables:
1) Generator, Weatherproof Enclosure & Subbase Diesel Fuel Storage Tank. Refer to Bid Schedule in Exhibit B.
2) Automatic Transfer Switch in Outdoor Enclosure. Refer to Bid Schedule in Exhibit B.
Scope of Services:
Refer to Technical Specifications 16233, and Pre-Purchase Drawing Package.
Delivery Schedule: The delivery date shall correspond with the anticipated construction date in Summer 2026.
Vendor to attach estimated delivery schedule including the following:
1) Submittal Reviews for District;
2) Fabrication of Equipment (for each Bid Item);
3) Delivery to District Facilities.
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From: Rob Seavey
To: Jerrick Carandang; Mike Sartorio
Subject: Re: CIP 455-705: Procurement of 7 Generator, ATSs and associated equipment Date: Monday, December 1, 2025 3:43:45 PM
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I hope you two had a great Thanksgiving. I want to take this opportunity to clear up a few things that were brought up during the bid opening that caused a bit of confusion.
1. This is for the purchase of the generators, ats, and associated equipment.
1. The installation of this equipment will be done by a third party.
2. We have thoroughly read the RFP and understand the complete scope of work.
2. The specifications in the bid package calls out Kohler/Rehlko and Blue Star as the only manufacturers that are acceptable.
1. Specifications of all equipment will be required to be submitted for our review and approval prior to manufacturing of said equipment.
2. We understand the specifications and have quoted Blue Star for all locations.
Please confirm that CD & Power understands the above.
As for your bid, please see questions, requests, and remarks below.
1. There is about 23% - 47% difference between the unit price and the total amount in your bid.
1. Does this include all necessary sales tax? Yes, sir, sales tax is included.
2. What else does this difference in amount include? Freight, Labor to offload/assemble equipment at your yard, Startup/Commissioning, Training, Air Quality Permit Application for units over 50 horsepower (fees to be paid by owner, application only), and requested spare parts.
3. Please confirm that the pricing submitted in the bid schedule will be honored. We can confirm CD & Power will honor pricing submitted, assuming the equipment manufacturers we are proposing are approved.
2. Please provide references for the turnkey projects listed in the bid. Please elaborate. Are you looking for a direct point of contact for each reference? Do you require additional references, or are we encouraged to provide additional?
1. Saint Helena, WWTP
2. Chowchilla, Treatment plant
3. Folsom, WWTP
4. In addition to the projects list, free feel to submit references to other projects like this.
3. Can you elaborate further on the delivery schedule
1. Does the estimated number of weeks include manufacturing, submittal reviews or only shipping?
2. Apologies for the lack of clarity in the delivery schedule. We can provide submittals within two weeks for your review. Upon approval of the submittal package, we will order the equipment. Once the order has been submitted, the timeframe given in the delivery schedule begins. The timeframe given includes manufacturing and shipping.
6.8 Attachment 2 - Vendor Agreement
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DATE: January 20, 2026
TO: President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, District Manager
Marlene Subhashini, Assistant District Manager
FROM: Andrew Brozyna, Public Works Director
Zaheed Danish, Public Works Maintenance Manager
Frank Schoening, Public Works Superintendent
DEPARTMENT: Public Works
SUBJECT: SOLE SOURCE PURCHASE OF FOUR FLYGT PUMPS FROM
SHAPE, INC., IN THE AMOUNT OF $243,820.94 FOR THE
PURCHASE OF REPLACEMENT PUMPS AT LIFT STATION NO.
10 AND NO. 22
RECOMMENDATION
It is recommended that the EMID Board of Directors adopt the attached resolution authorizing the sole source purchase of four (4) Flygt pumps from Shape, Inc., in the amount of $243,820.94 from the FY 2025–26 Wastewater Equipment Replacement Fund (ERF) to replace two (2) pumps for Lift Station No. 10 and two (2) pumps for Lift Station No. 22.
EXECUTIVE SUMMARY
The pumps at Lift Stations No. 10 and No. 22 are nearing the end of their useful service lives. These two lift stations account for more than one-third of the District’s wastewater flow to the main Pump Station No. 59. Replacing the four pumps at this time will help ensure continued operational reliability and is expected to provide approximately 12 years of service life.
6.9 6.9 Staff Report
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BACKGROUND/ANALYSIS
The Public Works Maintenance Division conducts scheduled pump replacements at the District’s 49 lift stations to minimize downtime and avoid emergency failures. Because delivery lead times for replacement pumps can be as long as 14 weeks, planning replacements before end-of-life is essential for system reliability.
The District exclusively utilizes Flygt pumps in its wastewater collection system. These pumps are more energy efficient than legacy models and are equipped with improved hard-iron impellers capable of moving greater volumes of water in less time. No equivalent substitute product exists for the District’s standardized system.
Flygt pumps are only available through Shape, Inc., the sole authorized distributor for Northern California, with offices in Pleasanton and Stockton. As a result, this purchase qualifies as a sole-source procurement.
CEQA
Categorically Exempt pursuant to CEQA Guidelines Section 15301(b)/15301(d) – Existing Facilities
FISCAL IMPACT
Sufficient funding in the amount of $243,820.94 is available in the FY 2025–26 Wastewater Equipment Replacement Fund (Account No. 458-0110-413-4385) to support this purchase.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS
Attachment 1 – Resolution
Attachment 2 – Sole Source Letter and Quotes
6.9 6.9 Staff Report
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4 1
9 2
RESOLUTION NO. _______
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL
IMPROVEMENT DISTRICT AUTHORIZING THE SOLE SOURCE PURCHASE OF FOUR (4) FLYGT PUMPS FROM SHAPE INC. IN THE AMOUNT OF $243,820.94 FOR LIFT STATIONS NO.10 AND NO. 22 AND FINDING THE ACTION EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER CEQA GUIDELINES SECTION 15301(b) & 15301(d)
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
WHEREAS, Lift Station No. 10 and No. 22 pumps have reached their useful life and are due for replacement; and
WHEREAS, replacement of aging pumps will allow Foster City/EMID to ensure continued operational reliability; and
WHEREAS, EMID’s entire wastewater system exclusively utilizes Flygt pumps for Wastewater conveyance; and
WHEREAS, Flygt pumps can only be ordered from Shape Inc., a sole distributor for the Northern California region, with offices located in Pleasanton and Stockton, California; and WHEREAS, funding is available and has been appropriated in the FY 2025-2026 Wastewater Equipment Replacement Fund Account No. 458-0110-413-4385.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Estero Municipal Improvement District does hereby authorize the sole source purchase of four (4) Flygt pumps from Shape Inc., in the amount of $243,820.94 from Wastewater Equipment Replacement Fund Account No. 458-0110-413-4385 and finds this action exempt from CEQA under Section 15301(b) & 15301(d) Existing Facilities.
PASSED AND ADOPTED as a resolution of the Board of Directors of the Estero Municipal Improvement District at the regular meeting held on the 20th day of January, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
ART KIESEL, PRESIDENT
ATTEST:
______________________________________
PRISCILLA SCHAUS, DISTRICT SECRETARY
6.9 Attachment 1 - Resolution
285
Grant Stayberg
Territory Manager
Xylem Water Utilities
Flygt Products
4109 NE 107th St.
Vancouver, WA 98686
(503)706-0601
[email protected]
December 8, 2025
Subject: Flygt Sole-Source Authorized Distributor
To: Frank Schoening, Public Works Maintenance Superintendent City of Foster City/EMID
This letter is to inform you that SHAPE Inc. is your exclusive factory authorized distributor for Flygt Equipment and Service. SHAPE’s ad dress is 3825 Hopyard Rd. Ste 195, Pleasanton, CA 94588 and phone number (925) 485-9720. In addition, SHAPE’s service department located at 119 Val Dervin Pkwy Suite 2, Stockton CA 95206 phone number (209) 234-5909, is a Flygt Authorized Service & Repair Facility. SHAPE is authorized to handle all Flygt repairs, service, warranty claims, pump preventative maintenance, and sale of Flygt Factory OEM Parts and replacement pumps.
SHAPE Inc is the exclusive factory authorized distributor of Flygt pumps, accessories, service, and OEM Flygt parts for the municipal markets in the Northern California region for the following counties: North of and including Inyo, Mono, Tulare, King, Monterey, Santa Clara, San Mateo and South of and including Alpine, Amador, San Joaquin, Contra Costa, Alameda, and San Francisco. Also included are the counties of Sonoma, Marin and the cities of Benicia and Vallejo in Solano County.
I am confident SHAPE Inc. will provide expert advice in a professional manner for all of your pumping needs. Thank you for your interest in Flygt Products and Services. Please call if I can be of further assistance.
Sincerely,
Grant Stayberg
Grant Stayberg
Territory Manager
6.9 Attachment 2 - Sole Source Letter & Quotes
286
SANITATION • HYDRAULIC • AND PROCESSING EQUIPMENT
PLEASANTON SACRAMENTO STOCKTON
3825 Hopyard Road #195Pleasanton, CA 94588Phone (925) 485-9720 2356 Gold Meadow Way #270Gold River, CA 95670Phone (916) 309-4132 119 Val Dervin Parkway # 2Stockton, CA 95206Phone (209) 234-5909 QUOTATION Page 1 of 3
TO: City of Foster City
100 Lincoln Centre Drive
Foster City, CA 94404
DATE: 08-28-2025
QUOTE #: 130583
DESC: NT3171 Replacement
JOB: City of Foster City Various Pumps
LOCATION:
ATTN: Frank Schoening PHONE:
EMAIL:
WE ARE PLEASED TO QUOTE ON THE FOLLOWING EQUIPMENT SUBJECT TO CONDITIONS
PRINTED ON LAST PAGE HEREOF, THESE CONDITIONS MAY BE CHANGED ONLY BY A WRITTEN STATEMENT SIGNED BY AN OFFICER OF SHAPE, INCORPORATED.
☐ F.O.B. FACTORY
☒ F.F.A. TO FIRST DESTINATION
☐ PPA Prepaid and Add
LS 10 Replacement
Line
# Qty Item Unit Price Price
01 1 0031710955467 - NT3171.095 - 434 Impeller, 30hp/208v/3ph, 6" Discharge, FM Rated, FLS Leakage Sensor, 65' Cable
$47,019.00 $47,019.00
Total for Above Equipment: $47,019.00
Notes and Clarifications:
Replacement requestedfor:
LS 10 – NT3171.095, 6” Discharge, 30HP, 434 Impeller, 208v/3ph, FM Explosion Proof Rated, FLS Moisture Sensor, 50ft power cable / mincas in panel
(Tax Rate 0.000%) Total Tax: $0.00
Grand Total: $47,019.00
Notes:
1. QUOTE IS VALID FOR 45 DAYS, See attached TOCs for details
2. Price DOES NOT INCLUDE ANY APPLICABLE TAXES
3. Price INCLUDES Freight: F.F.A.
4. Price does not include: installation, equipment unloading, pipe, conduit, anchor bolts, guide bars/rails or any other items not listed.
5. ESTIMATED EQUIPMENT LEAD TIME: A) Pumps 12-14 WEEKS B) ACCESSORIES 10-12 WEEKS SHAPE, INC.
Danielle Peterson - [email protected]
QUOTATION DOES NOT INCLUDE ANY SALES OR USE TAX PAYABLE UNDER ANY STATE OR FEDERAL STATURE. THIS QUOTATION PRICE IS FOR MATERIAL LISTED ABOVE. ANY
ADDITIONS OR MODIFICATIONS THAT BECOME NECESSARY FOR APPROVED SUBMITTALS, UPON AWARDING OF THIS CONTRACT, MAY RESULT IN NECESSARY PRICE CHANGES.
NOTE:ITEMS NOT SPECIFIED ON THIS QUOTATION ARE NOT INCLUDED IN OUR PRICE AND ARE TO BE SUPPLIED BY OTHERS. PRICES ARE FOR IMMEDIATE ACCEPTANCE AND SUBJECT TO CHANGE WITHOUT NOTICE. SALE SUBJECT TO MANUFACTURERS STANDARD TERMS AND CONDITIONS. 30% RE- STOCKING FEE.
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SHAPE STANDARD TERMS AND CONDITIONS 1
ACCEPTANCE
The following Terms and Conditions are an integral part of the offer to sell the equipment and/or services offered in this proposal. When the BUYER signifies acceptance of this quotation by submission of a Purchase Order or signed SELLER Quotation, it shall become a binding contract when accepted and signed by an authorized signer of the SELLER. Any changes or amendments to this proposal made by the BUYER must have SELLER’s approval in writing to become a part of this contract. These Terms and Conditions and the accompanying Purchase Order or signed SELLER Quotation shall comprise the entire agreement between the parties and no course of prior dealings between the parties and no usage of the trade shall be relevant to supplement or explain any terms used in this contract. Unless stated otherwise, the terms and conditions of the manufacturers listed herein will apply to this quotation Any attachments or listed documents are considered a part of this quotation and are made part of the agreement. Quote is firm for thirty (30) days unless otherwise stated on the face of the attached quotation.
APPROVAL DRAWINGS
All items listed are based on SELLER’S interpretation of the requirements in accordance with the plans and specifications. Any preliminary drawings or literature attached to our quotation are for illustration purposes only to show approximate arrangements. Specific drawings and submittal data will be furnished for approval as required after receipt and acceptance of the BUYER’S order. Any submittal or manuals when provided by SELLER will be in the form of a PDF electronic file only. Any form of media beyond the electronic file would be the responsibility of BUYER. Fabrication of products or equipment ordered will not begin until approval and direction to proceed is received in writing. No warranty is made regarding quantities, materials of construction or type of materials quoted. Operation, installation, and maintenance of materials quoted are the responsibility of the OWNER or CONTRACTOR.
DELIVERY
Any shipment or delivery date recited represents our best estimate, but no liability, direct or indirect, is assumed by SELLER for failure to ship or deliver on such dates.
Unless otherwise directed, SELLER shall have the right to make early or partial shipments and invoices covering the same to BUYER shall be due and payable in accordance with payment terms hereof. FOB shall be origin unless stated otherwise on the front of these Terms and Conditions.
Delivery schedule(s) will be contingent on supply-chain availability and variability for material components, therefore, lead-times are subject to change without notice.
Published weights are careful estimates but are not guaranteed. SELLER will endeavor, insofar, as it is possible, to comply with shipping instructions specified by the Purchaser. However, SELLER reserves the right to ship merchandise by such means of transportation as it may select. The manufacturer will ship the equipment via best way. Demurrage shall be billed to the account of the Purchaser. DAMAGE CLAIMS: Care is taken in packaging all shipments. After BUYER has been given the receipt by the transportation company, all claims for breakage or shortages, whether concealed or obvious, must be made in writing by the BUYER to the carrier and SELLER within seven (7) days after receipt of shipment. When damage or shortages are obvious, written comments on the bill of lading are required before the driver is released.. RETURNED PRODUCTS: In no instance is equipment to be returned without first obtaining SELLERS written approval and returned materials authorization.
If shipment is postponed at the request of the purchaser after manufacturing has been commenced, payment will be due on notice from us that the equipment is ready for shipment. Pro rata payments shall be made for partial shipments.
STORAGE
Any item of the product on which shipment is delayed by BUYER may be placed in storage by SELLER at BUYER’S expense and risk. If a delay in shipment is requested by BUYER after an order has been entered and accepted:
a. No charge will be made if the request for delay is made more than six (6) weeks before acknowledged shipping date and the requested delay is for a period not in excess of thirty (30) days.
b. A charge will be made if the requested delay exceeds a period of thirty (30) days or if the request is made within six (6) weeks of the acknowledged shipping date. SELLER will advise BUYER of the charge within ten (10) days of receiving BUYER’S request for delay. c. If the product is within six (6) weeks of the acknowledged shipping date, then SELLER has the option of completing, invoicing and storing the product and charging one and one-half percent (1.5%) per month, or the maximum percentage permitted by law, whichever is lesser, of the established price for such product, plus storage cost.
PAYMENT
Payment terms, upon credit approval, are of net thirty (30) days from the date of each invoice for material shipped (or when ready for shipment if shipment is deferred by BUYER) unless stated otherwise on the face of the attached quotation. Flow down provisions are not accepted and shall not be enforceable against SELLER.
Retention is not allowed. In the event any payment becomes past due, a charge of one-half percent (1.5%) will be assessed monthly. These terms are completely independent from, and not contingent upon, when BUYER receives payment from the OWNER. A processing fee of up to four percent (4%) will be added for credit card payments. All merchandise sold is subject to lien laws. Partial or final payment shall constitute acceptance of delivered materials, products, or equipment.
FORCE MAJEURE
Neither Party will be liable for any failure or delay in performing an obligation under these Terms and Conditions that is due to any of the following causes, to the extent beyond its reasonable control: acts of God, accident, riots, war, terrorist act, epidemic, pandemic, quarantine, civil commotion, breakdown of communication facilities, breakdown of web host, breakdown of internet service provider, natural catastrophes, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, generalized lack of availability of raw materials or energy. For the avoidance of doubt, Force Majeure shall not include (a) financial distress nor the inability of either party to make a profit or avoid a financial loss, (b) changes in market prices or conditions, or (c) a party’s financial inability to perform its obligations hereunder.
TAXES AND BONDS
Taxes and bonds are NOT included in our pricing. Any applicable taxes or bonds will be added to the price and shown separately on each invoice. All prices exclude sales, use, duties, excise, and other taxes in respect to manufacture, sale, or delivery, all of which are to be paid by the buyer unless a proper exemption certificate is furnished. BUYER agrees to reimburse our company for taxes SELLER must pay on BUYER’S behalf.
PRICE ESCALATION and/or MATERIAL DEPOSITS
If between the proposal date and actual procurement and through no fault of the SELLER, the relevant cost of labor, material, freight, brokerage fees, tariffs, and other SELLER costs combined relating to the contract increase, then the contract price shall be subject to escalation and increased accordingly. If required by the BUYER, increase shall be verified by documentation and the amount of contract price escalation shall be calculated as either the actual increased cost to the Seller or, if agreed by the Parties, the equivalent increase of a relevant industry recognized third-party index. SELLER shall undertake good faith efforts to obtain savings in its procurement of materials to avoid escalation costs. BUYER shall cooperate with SELLER in such efforts to obtain such cost savings. SELLER shall contemporaneously track any escalation costs.
CLAIMS AND BACKCHARGES
BUYER agrees to examine all materials immediately upon delivery and report to SELLER in writing any defects or shortages noted no later than ten (10) days following the date of receipt. The parties agree that if no such claim is made within said time, it shall be considered acceptable and in good order with respect to any defect or shortage which would have been revealed by such an inspection. In no event will SELLER be responsible for any charge for modification, servicing, adjustment or for any other expense without written authorization from SELLER prior to the performance of any such work. IN NO EVENT SHALL SELLER BE LIABLE TO BUYER OR
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SHAPE STANDARD TERMS AND CONDITIONS 2
ANY THIRD PARTY FOR ANY LOSS OF USE, REVENUE OR PROFIT, OR FOR CONSEQUENTIAL, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
PUNITIVE DAMAGES, FOR ANY REASON, INCLUDING WITHOUT LIMITATION, DAMAGES ARISING OUT OF A DELAY IN OR FAILURE OF DELIVERY, DEFECTS
IN MATERIAL AND WORKMANSHIP AND/OR FAILURE OF GOODS TO PERFORM TO APPLICABLE SPECIFICATIONS, DRAWINGS, BLUEPRINTS OR SAMPLES AS SET FORTH OR DESCRIBED HEREIN, IF ANY, OF A BREACH BY SELLER OF ANY OTHER TERM OR OBLIGATION OF SELLER UNDER THE CONTRACT. No penalty clauses of any description will be effective unless approved in writing over the signature of a principal of SELLER. Under no circumstances shall SELLER be liable for any consequential, special or incidental damages, including liquidated damages, arising from any breach by it in this transaction, AND ALL SUCH
CONSEQUENTIAL, SPECIAL AND INCIDENTAL DAMAGES, INCLUDING LIQUIDATED DAMAGES, ARE EXCLUDED FROM ANY REMEDIES AVAILABLE TO THE BUYER.
SECURITY INTEREST & TITLE
Until all amounts due SELLER have been paid in full, SELLER shall retain a security interest in the product and have all rights of a secured party under the Uniform Commercial Code and applicable law, including the right to repossess the product or equipment without legal process and the right to require the BUYER to assemble the equipment and make it available to SELLER at a place reasonably convenient to both parties.
WARRANTY
Equipment and parts not manufactured by the SELLER carry only the warranty of the manufacturer of said parts. SELLER does not make any express or implied warranty for equipment and/or parts it did not manufacture. Credits for defective material and workmanship in said equipment and/or parts are only in accordance with the underlying company policy of the manufacturer. SELLER makes no warranty whatsoever with respect to any equipment and/or parts as to their merchantability or fitness for a particular purpose. It is further agreed that the SELLER assumes no liability whatsoever for failure of equipment due to normal usage and wear.
INDEMNIFICATION
To the fullest extent permitted by the law in which the project is located, BUYER and SELLER shall indemnify and hold one another and their respective employees and agents harmless from and against all claims, damages, losses, liabilities, actions, causes of action, demands, fines, penalties, judgments, costs, and expenses, including but not limited to attorneys’ fees, court costs, expert fees and costs, arising out of or resulting from BUYER’s or SELLER’s own negligent acts, omissions or misconduct, to the extent such negligence is covered by BUYER’s and SELLER’s respective insurance policies. In the event any third party asserts against SELLER a claim for patent infringement, royalties or licensing fees with respect to BUYER’s use of the products, materials, or equipment provided hereunder, BUYER agrees to indemnity SELLER for all liability damages, costs and expenses in connection therewith.
CANCELLATION
Buyer may cancel this contract only in writing signed by BUYER’s duly authorized agent and acknowledged in writing by SELLER’s duly authorized agent. Should this order be cancelled, BUYER shall be obligated to pay for the level of work performed and products shipped. Work performed includes any engineering, calculations, preparation of submittals, drawings, and/or travel to job site in relation to this order. In addition to any other remedies provided under these Terms and Conditions, SELLER may terminate this contract with immediate effect by providing signed, written notice to BUYER, if BUYER: (i) fails to pay any amount when due under the contract and such failure continues for 30 days after BUYER’s receipt of written notice of nonpayment; (ii) has not otherwise performed or complied with any of these Terms and Conditions; or (iii) becomes insolvent, files a petition for bankruptcy or commences or has commenced against it proceedings in bankruptcy, receivership, reorganization or assignment for the benefit of creditors.
FIELD WORK
Unless specifically stated on our quotation, installation, start-up service, field testing, supervision, operation, and training are not included in our pricing of product. In the event that SELLER or any of its employees or agents do perform work or services on-site at the project’s location, BUYER agrees to hold SELLER and its employees or agents harmless for any injuries or damage to property caused by their acts or omission, except to the extent said injuries or property damage arise from gross negligence or intentional misconduct.
MODIFICATIONS
This contract can be modified only in writing which specifically states that it amends these Terms and Conditions and is signed by both parties and their duly authorized agents. It is further agreed that this contract shall not be modified in any respect except in writing signed by the party and their duly authorized agent against whom the modification is sought to be enforced.
AUTHORITY OF SELLER’S AGENTS
No agent, employee or representative of the SELLER has any authority to bind the SELLER to any affirmation, representation or warranty concerning the goods sold under this Contract, and unless an affirmation, representation or warranty made by an agent, employee, or representative is specifically included within this written contract, it shall not be enforceable by the BUYER.
NO THIRD-PARTY BENEFICIARIES
This contract is for the sole benefit of BUYER and SELLER and their respective successors and permitted assigns and nothing herein, express or implied, is intended to or shall confer upon any other person or entity any legal or equitable right, benefit, or remedy of any nature whatsoever under or by reason of these Terms and Conditions.
GOVERNING LAW
All matters arising of or relating to the contract or the Terms and Conditions shall be governed by and construed in accordance with the laws of the state in which the project is located.
DISPUTE RESOLUTION
In the event of any dispute between BUYER and SELLER arising out of the terms of the contract and these Terms and Conditions, such dispute shall be decided by arbitration administered by the American Arbitration Association in accordance with the then-prevailing Commercial Arbitration Rules and Mediation Procedures of the American Arbitration Association. BUYER and SELLER mutually agree that any dispute involving claims valued at or above $1,000,000.00 shall be heard by a panel of three (3) arbitrators. The venue for all arbitration proceedings shall be the State of California. The foregoing agreement to arbitrate shall be specifically enforceable in any court of competent jurisdiction. The award rendered by the arbitrators shall be final and judgment may be entered upon it in accordance with applicable law in any court of competent jurisdiction.
SEVERABILITY
The partial or complete invalidity of any one or more provisions of these Terms and Conditions shall not affect the validity or continuing force and effect of any other provision. If any provision is invalid, in whole or in part, the provision shall be considered reformed to reflect the intent thereof to the greatest extent possible consistent with applicable law.
ASSIGNMENT – DELEGATION
No right or interest in this Contract shall be assigned by the BUYER without the written permission of the SELLER, and no delegation of any obligation owed, or of the performance of any obligation by the BUYER shall be made without the written permission of the SELLER. Any attempted assignment or delegation shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph.
6.9 Attachment 2 - Sole Source Letter & Quotes
289
SANITATION • HYDRAULIC • AND PROCESSING EQUIPMENT
PLEASANTON SACRAMENTO STOCKTON
3825 Hopyard Road #195Pleasanton, CA 94588Phone (925) 485-9720 2356 Gold Meadow Way #270Gold River, CA 95670Phone (916) 309-4132 119 Val Dervin Parkway # 2Stockton, CA 95206Phone (209) 234-5909 QUOTATION Page 1 of 3
TO: City of Foster City
100 Lincoln Centre Drive
Foster City, CA 94404
DATE: 09-29-2025
QUOTE #: 131445
DESC: LS 22 Replacement 3202
JOB: City of Foster City Various Pumps
LOCATION:
ATTN: Frank Schoening PHONE:
EMAIL:
WE ARE PLEASED TO QUOTE ON THE FOLLOWING EQUIPMENT SUBJECT TO CONDITIONS
PRINTED ON LAST PAGE HEREOF, THESE CONDITIONS MAY BE CHANGED ONLY BY A WRITTEN STATEMENT SIGNED BY AN OFFICER OF SHAPE, INCORPORATED.
☐ F.O.B. FACTORY
☒ F.F.A. TO FIRST DESTINATION
Line
# Qty Item Unit Price Price
01 1 0032020955570 - NT3202.095 - 642 Impeller, 35hp/230v/3ph, 8" Discharge, FM Rated, FLS Leakage Sensor, (2)x65' Cable
$64,442.00 $64,442.00
Total for Above Equipment: $64,442.00
Notes and Clarifications:
Replacement requested for:
LS 22 – NT3202.095, 8” Discharge, 35HP, 642 Impeller, 230v/3ph, FM Explosion Proof Rated, FLS Moisture Sensor, 50ft power cable / mincas in panel
(Tax Rate 0.000%) Total Tax: $0.00
Grand Total: $64,442.00
Notes:
1. QUOTE IS VALID FOR 45 DAYS, See attached TOCs for details
2. Price DOES NOT INCLUDE ANY APPLICABLE TAXES
3. Price INCLUDES Freight: F.F.A.
4. Price does not include: installation, equipment unloading, pipe, conduit, anchor bolts, guide bars/rails or any other items not listed.
5. ESTIMATED EQUIPMENT LEAD TIME: A) Pumps 12-14 WEEKS B) ACCESSORIES 10-12 WEEKS SHAPE, INC.
Danielle Peterson - [email protected]
QUOTATION DOES NOT INCLUDE ANY SALES OR USE TAX PAYABLE UNDER ANY STATE OR FEDERAL STATURE. THIS QUOTATION PRICE IS FOR MATERIAL LISTED ABOVE. ANY
ADDITIONS OR MODIFICATIONS THAT BECOME NECESSARY FOR APPROVED SUBMITTALS, UPON AWARDING OF THIS CONTRACT, MAY RESULT IN NECESSARY PRICE CHANGES.
NOTE:ITEMS NOT SPECIFIED ON THIS QUOTATION ARE NOT INCLUDED IN OUR PRICE AND ARE TO BE SUPPLIED BY OTHERS. PRICES ARE FOR IMMEDIATE ACCEPTANCE AND SUBJECT TO CHANGE WITHOUT NOTICE. SALE SUBJECT TO MANUFACTURERS STANDARD TERMS AND CONDITIONS. 30% RE- STOCKING FEE.
6.9 Attachment 2 - Sole Source Letter & Quotes
290
SHAPE STANDARD TERMS AND CONDITIONS 1
ACCEPTANCE
The following Terms and Conditions are an integral part of the offer to sell the equipment and/or services offered in this proposal. When the BUYER signifies acceptance of this quotation by submission of a Purchase Order or signed SELLER Quotation, it shall become a binding contract when accepted and signed by an authorized signer of the SELLER. Any changes or amendments to this proposal made by the BUYER must have SELLER’s approval in writing to become a part of this contract. These Terms and Conditions and the accompanying Purchase Order or signed SELLER Quotation shall comprise the entire agreement between the parties and no course of prior dealings between the parties and no usage of the trade shall be relevant to supplement or explain any terms used in this contract. Unless stated otherwise, the terms and conditions of the manufacturers listed herein will apply to this quotation Any attachments or listed documents are considered a part of this quotation and are made part of the agreement. Quote is firm for thirty (30) days unless otherwise stated on the face of the attached quotation.
APPROVAL DRAWINGS
All items listed are based on SELLER’S interpretation of the requirements in accordance with the plans and specifications. Any preliminary drawings or literature attached to our quotation are for illustration purposes only to show approximate arrangements. Specific drawings and submittal data will be furnished for approval as required after receipt and acceptance of the BUYER’S order. Any submittal or manuals when provided by SELLER will be in the form of a PDF electronic file only. Any form of media beyond the electronic file would be the responsibility of BUYER. Fabrication of products or equipment ordered will not begin until approval and direction to proceed is received in writing. No warranty is made regarding quantities, materials of construction or type of materials quoted. Operation, installation, and maintenance of materials quoted are the responsibility of the OWNER or CONTRACTOR.
DELIVERY
Any shipment or delivery date recited represents our best estimate, but no liability, direct or indirect, is assumed by SELLER for failure to ship or deliver on such dates.
Unless otherwise directed, SELLER shall have the right to make early or partial shipments and invoices covering the same to BUYER shall be due and payable in accordance with payment terms hereof. FOB shall be origin unless stated otherwise on the front of these Terms and Conditions.
Delivery schedule(s) will be contingent on supply-chain availability and variability for material components, therefore, lead-times are subject to change without notice.
Published weights are careful estimates but are not guaranteed. SELLER will endeavor, insofar, as it is possible, to comply with shipping instructions specified by the Purchaser. However, SELLER reserves the right to ship merchandise by such means of transportation as it may select. The manufacturer will ship the equipment via best way. Demurrage shall be billed to the account of the Purchaser. DAMAGE CLAIMS: Care is taken in packaging all shipments. After BUYER has been given the receipt by the transportation company, all claims for breakage or shortages, whether concealed or obvious, must be made in writing by the BUYER to the carrier and SELLER within seven (7) days after receipt of shipment. When damage or shortages are obvious, written comments on the bill of lading are required before the driver is released.. RETURNED PRODUCTS: In no instance is equipment to be returned without first obtaining SELLERS written approval and returned materials authorization.
If shipment is postponed at the request of the purchaser after manufacturing has been commenced, payment will be due on notice from us that the equipment is ready for shipment. Pro rata payments shall be made for partial shipments.
STORAGE
Any item of the product on which shipment is delayed by BUYER may be placed in storage by SELLER at BUYER’S expense and risk. If a delay in shipment is requested by BUYER after an order has been entered and accepted:
a. No charge will be made if the request for delay is made more than six (6) weeks before acknowledged shipping date and the requested delay is for a period not in excess of thirty (30) days.
b. A charge will be made if the requested delay exceeds a period of thirty (30) days or if the request is made within six (6) weeks of the acknowledged shipping date. SELLER will advise BUYER of the charge within ten (10) days of receiving BUYER’S request for delay. c. If the product is within six (6) weeks of the acknowledged shipping date, then SELLER has the option of completing, invoicing and storing the product and charging one and one-half percent (1.5%) per month, or the maximum percentage permitted by law, whichever is lesser, of the established price for such product, plus storage cost.
PAYMENT
Payment terms, upon credit approval, are of net thirty (30) days from the date of each invoice for material shipped (or when ready for shipment if shipment is deferred by BUYER) unless stated otherwise on the face of the attached quotation. Flow down provisions are not accepted and shall not be enforceable against SELLER.
Retention is not allowed. In the event any payment becomes past due, a charge of one-half percent (1.5%) will be assessed monthly. These terms are completely independent from, and not contingent upon, when BUYER receives payment from the OWNER. A processing fee of up to four percent (4%) will be added for credit card payments. All merchandise sold is subject to lien laws. Partial or final payment shall constitute acceptance of delivered materials, products, or equipment.
FORCE MAJEURE
Neither Party will be liable for any failure or delay in performing an obligation under these Terms and Conditions that is due to any of the following causes, to the extent beyond its reasonable control: acts of God, accident, riots, war, terrorist act, epidemic, pandemic, quarantine, civil commotion, breakdown of communication facilities, breakdown of web host, breakdown of internet service provider, natural catastrophes, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, generalized lack of availability of raw materials or energy. For the avoidance of doubt, Force Majeure shall not include (a) financial distress nor the inability of either party to make a profit or avoid a financial loss, (b) changes in market prices or conditions, or (c) a party’s financial inability to perform its obligations hereunder.
TAXES AND BONDS
Taxes and bonds are NOT included in our pricing. Any applicable taxes or bonds will be added to the price and shown separately on each invoice. All prices exclude sales, use, duties, excise, and other taxes in respect to manufacture, sale, or delivery, all of which are to be paid by the buyer unless a proper exemption certificate is furnished. BUYER agrees to reimburse our company for taxes SELLER must pay on BUYER’S behalf.
PRICE ESCALATION and/or MATERIAL DEPOSITS
If between the proposal date and actual procurement and through no fault of the SELLER, the relevant cost of labor, material, freight, brokerage fees, tariffs, and other SELLER costs combined relating to the contract increase, then the contract price shall be subject to escalation and increased accordingly. If required by the BUYER, increase shall be verified by documentation and the amount of contract price escalation shall be calculated as either the actual increased cost to the Seller or, if agreed by the Parties, the equivalent increase of a relevant industry recognized third-party index. SELLER shall undertake good faith efforts to obtain savings in its procurement of materials to avoid escalation costs. BUYER shall cooperate with SELLER in such efforts to obtain such cost savings. SELLER shall contemporaneously track any escalation costs.
CLAIMS AND BACKCHARGES
BUYER agrees to examine all materials immediately upon delivery and report to SELLER in writing any defects or shortages noted no later than ten (10) days following the date of receipt. The parties agree that if no such claim is made within said time, it shall be considered acceptable and in good order with respect to any defect or shortage which would have been revealed by such an inspection. In no event will SELLER be responsible for any charge for modification, servicing, adjustment or for any other expense without written authorization from SELLER prior to the performance of any such work. IN NO EVENT SHALL SELLER BE LIABLE TO BUYER OR
6.9 Attachment 2 - Sole Source Letter & Quotes
291
SHAPE STANDARD TERMS AND CONDITIONS 2
ANY THIRD PARTY FOR ANY LOSS OF USE, REVENUE OR PROFIT, OR FOR CONSEQUENTIAL, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
PUNITIVE DAMAGES, FOR ANY REASON, INCLUDING WITHOUT LIMITATION, DAMAGES ARISING OUT OF A DELAY IN OR FAILURE OF DELIVERY, DEFECTS
IN MATERIAL AND WORKMANSHIP AND/OR FAILURE OF GOODS TO PERFORM TO APPLICABLE SPECIFICATIONS, DRAWINGS, BLUEPRINTS OR SAMPLES AS SET FORTH OR DESCRIBED HEREIN, IF ANY, OF A BREACH BY SELLER OF ANY OTHER TERM OR OBLIGATION OF SELLER UNDER THE CONTRACT. No penalty clauses of any description will be effective unless approved in writing over the signature of a principal of SELLER. Under no circumstances shall SELLER be liable for any consequential, special or incidental damages, including liquidated damages, arising from any breach by it in this transaction, AND ALL SUCH
CONSEQUENTIAL, SPECIAL AND INCIDENTAL DAMAGES, INCLUDING LIQUIDATED DAMAGES, ARE EXCLUDED FROM ANY REMEDIES AVAILABLE TO THE BUYER.
SECURITY INTEREST & TITLE
Until all amounts due SELLER have been paid in full, SELLER shall retain a security interest in the product and have all rights of a secured party under the Uniform Commercial Code and applicable law, including the right to repossess the product or equipment without legal process and the right to require the BUYER to assemble the equipment and make it available to SELLER at a place reasonably convenient to both parties.
WARRANTY
Equipment and parts not manufactured by the SELLER carry only the warranty of the manufacturer of said parts. SELLER does not make any express or implied warranty for equipment and/or parts it did not manufacture. Credits for defective material and workmanship in said equipment and/or parts are only in accordance with the underlying company policy of the manufacturer. SELLER makes no warranty whatsoever with respect to any equipment and/or parts as to their merchantability or fitness for a particular purpose. It is further agreed that the SELLER assumes no liability whatsoever for failure of equipment due to normal usage and wear.
INDEMNIFICATION
To the fullest extent permitted by the law in which the project is located, BUYER and SELLER shall indemnify and hold one another and their respective employees and agents harmless from and against all claims, damages, losses, liabilities, actions, causes of action, demands, fines, penalties, judgments, costs, and expenses, including but not limited to attorneys’ fees, court costs, expert fees and costs, arising out of or resulting from BUYER’s or SELLER’s own negligent acts, omissions or misconduct, to the extent such negligence is covered by BUYER’s and SELLER’s respective insurance policies. In the event any third party asserts against SELLER a claim for patent infringement, royalties or licensing fees with respect to BUYER’s use of the products, materials, or equipment provided hereunder, BUYER agrees to indemnity SELLER for all liability damages, costs and expenses in connection therewith.
CANCELLATION
Buyer may cancel this contract only in writing signed by BUYER’s duly authorized agent and acknowledged in writing by SELLER’s duly authorized agent. Should this order be cancelled, BUYER shall be obligated to pay for the level of work performed and products shipped. Work performed includes any engineering, calculations, preparation of submittals, drawings, and/or travel to job site in relation to this order. In addition to any other remedies provided under these Terms and Conditions, SELLER may terminate this contract with immediate effect by providing signed, written notice to BUYER, if BUYER: (i) fails to pay any amount when due under the contract and such failure continues for 30 days after BUYER’s receipt of written notice of nonpayment; (ii) has not otherwise performed or complied with any of these Terms and Conditions; or (iii) becomes insolvent, files a petition for bankruptcy or commences or has commenced against it proceedings in bankruptcy, receivership, reorganization or assignment for the benefit of creditors.
FIELD WORK
Unless specifically stated on our quotation, installation, start-up service, field testing, supervision, operation, and training are not included in our pricing of product. In the event that SELLER or any of its employees or agents do perform work or services on-site at the project’s location, BUYER agrees to hold SELLER and its employees or agents harmless for any injuries or damage to property caused by their acts or omission, except to the extent said injuries or property damage arise from gross negligence or intentional misconduct.
MODIFICATIONS
This contract can be modified only in writing which specifically states that it amends these Terms and Conditions and is signed by both parties and their duly authorized agents. It is further agreed that this contract shall not be modified in any respect except in writing signed by the party and their duly authorized agent against whom the modification is sought to be enforced.
AUTHORITY OF SELLER’S AGENTS
No agent, employee or representative of the SELLER has any authority to bind the SELLER to any affirmation, representation or warranty concerning the goods sold under this Contract, and unless an affirmation, representation or warranty made by an agent, employee, or representative is specifically included within this written contract, it shall not be enforceable by the BUYER.
NO THIRD-PARTY BENEFICIARIES
This contract is for the sole benefit of BUYER and SELLER and their respective successors and permitted assigns and nothing herein, express or implied, is intended to or shall confer upon any other person or entity any legal or equitable right, benefit, or remedy of any nature whatsoever under or by reason of these Terms and Conditions.
GOVERNING LAW
All matters arising of or relating to the contract or the Terms and Conditions shall be governed by and construed in accordance with the laws of the state in which the project is located.
DISPUTE RESOLUTION
In the event of any dispute between BUYER and SELLER arising out of the terms of the contract and these Terms and Conditions, such dispute shall be decided by arbitration administered by the American Arbitration Association in accordance with the then-prevailing Commercial Arbitration Rules and Mediation Procedures of the American Arbitration Association. BUYER and SELLER mutually agree that any dispute involving claims valued at or above $1,000,000.00 shall be heard by a panel of three (3) arbitrators. The venue for all arbitration proceedings shall be the State of California. The foregoing agreement to arbitrate shall be specifically enforceable in any court of competent jurisdiction. The award rendered by the arbitrators shall be final and judgment may be entered upon it in accordance with applicable law in any court of competent jurisdiction.
SEVERABILITY
The partial or complete invalidity of any one or more provisions of these Terms and Conditions shall not affect the validity or continuing force and effect of any other provision. If any provision is invalid, in whole or in part, the provision shall be considered reformed to reflect the intent thereof to the greatest extent possible consistent with applicable law.
ASSIGNMENT – DELEGATION
No right or interest in this Contract shall be assigned by the BUYER without the written permission of the SELLER, and no delegation of any obligation owed, or of the performance of any obligation by the BUYER shall be made without the written permission of the SELLER. Any attempted assignment or delegation shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph.
6.9 Attachment 2 - Sole Source Letter & Quotes
292
Dated: January 20, 2026
FOSTER CITY COUNCIL LIAISONS
POLICY/REGULATORY AGENCIES
REPRESENTATIVE/ALTERNATE
1. Airport Community Roundtable Niederhofer/Venkat
2. Airport Land Use Committee (ALUC) Sullivan/Venkat
3. Association of Bay Area Governments (ABAG) Kiesel/Jimenez
4. City/County Association of Governments (C/CAG) Jimenez/Kiesel
5. Council of Cities – City Selection Committee Kiesel/Niederhofer
6. League of California Cities Kiesel/Niederhofer
FOSTER CITY ADVISORY COMMITTEES
1. Audit Committee Niederhofer/Kiesel
2. Citizens Sustainability Advisory Committee Venkat/Sullivan
3. Parks and Recreation Committee Sullivan/Kiesel
4. Planning Commission Niederhofer/Sullivan
5. Traffic Review Committee Sullivan/Venkat
6. Youth Advisory Committee Venkat/Jimenez
OTHER ORGANIZATIONS (non-regulatory)
1. Bay Area Water Supply and Conservation Agency
(BAWSCA)1
Kiesel
2. Chamber of Commerce Venkat/Niederhofer
3. Emergency Services Council Niederhofer/Sullivan
4. Housing Endowment and Regional Trust (HEART)
Joint Powers Authority Member Agency Committee
Jimenez/Kiesel
5. Joint Powers Authority Fire Board for the San
Mateo Consolidated Fire Department
Jimenez/Venkat
6. Library Joint Powers Authority Kiesel/Sullivan
7. Peninsula Clean Energy Authority Jimenez/Niederhofer
8. Peninsula Traffic Congestion Relief Alliance
(Commute.org)
Venkat/Jimenez
9. San Francisco Bay Area Regional Water System
Financing Authority (RFA)2
Kiesel
10. San Mateo County Pre-Hospital Emergency
Services
Sullivan/Niederhofer
11. San Mateo-Foster City Elementary School District Venkat
12. San Mateo-Foster City Public Financing Authority
(JPFA)
Niederhofer/Jimenez
13. San Mateo Union High School District Sullivan
14. South Bayside Waste Management Authority
(SBWMA)
Kiesel/Jimenez
1 Vice Mayor Kiesel has been appointed as the EMID representative on BAWSCA to a partial term from July 1, 2021 through June 30, 2025 and a full term from July 1, 2025 through June 30, 2029. 2 Vice Mayor Kiesel has been appointed as the EMID representative on the RFA to a partial term from July 1, 2021 through June 30, 2025 and a full term from July 1, 2025 through June 30, 2029.
7.1 Attachment 1 - Council Liaisons List - Dated January 20, 2026
293
DATE: January 20, 2026
TO: Mayor and Members of the City Council
President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, City/District Manager
FROM: Nate Cruz, Finance Director
DEPARTMENT: Finance
SUBJECT: FY 2025-26 FIRST QUARTER FINANCIAL UPDATE
RECOMMENDATION
It is recommended that the City Council/EMID Board of Directors, by Minute Order, receive and accept the report on the FY 2025-26 First Quarter Financial Update.
EXECUTIVE SUMMARY
The first quarter of the year ended with normal results, with revenues and expenses at levels typical to the end of September. As described in more detail below, staff projects a year-end surplus of $5.4 million, primarily driven by unbudgeted (but partial) VLF reimbursement and unspent staffing resources.
BACKGROUND/ANALYSIS
The table below summarizes General Fund (Funds 001-003) operating results throughout the first quarter.
8.1 8.1 Staff Report
294
Projected year-end results were updated as follows:
1. Property Tax In-Lieu of VLF was increased by $1.5 million to account for the unbudgeted (but only partial) shortfall reimbursement from the State.
2. Sales and Use taxes were slightly reduced to reflect the most updated projections provided by our tax consultants.
3. Business License Tax revenues were increased by $200,000 to reflect higher anticipated collections under the BLT Amnesty Program.
4. Interest earnings were increased to account for market rates which remain higher than budget assumptions.
5. Personnel Cost is projected using a straight-line methodology, such that the year- end estimate assumes first quarter staffing costs remain consistent through the end of the year.
This report is intended to provide high level financial information for the City Council, City Departments, and the public. See the attachments for more General Fund details and information on other funds.
Ref
Category Amended
Budget
Actual as of
9/30/25
Projected
Year End $ %
Property Tax (incl. ERAF) 39,956,666 $ 42,044 $ 39,956,666 $ - $ 0% 1 Prop. Taxes in Lieu of VLF 2,680,715 1,564,791 4,180,715 1,500,000 56% 2 Sales Tax 3,992,179 331,575 3,943,179 (49,000) -1%
Transient Occupancy Tax 4,600,000 417,216 4,600,000 - 0% 3 Business License Tax 4,100,000 31,612 4,300,000 200,000 5% Permits 2,721,093 793,041 2,721,093 - 0%
4 Interest 1,713,900 578,565 2,045,032 331,132 19%
Other 6,334,612 1,552,576 6,334,612 - 0%
Total Revenues 66,099,165 5,311,420 68,081,297 1,982,1323% 5 Personnel Cost 40,464,177 9,209,203 36,836,812 (3,627,365) -9% Supplies & Other 25,876,538 8,360,417 25,876,538 - 0%
Total Expenditures 66,340,715 17,569,620 62,713,350 (3,627,365) -5% Net Revenues (241,550) 5,367,947 5,609,497 *
Net Transfers In (Out) (5,000,000) (5,000,000) - 0%
Change to Fund Balance (5,241,550) 367,947 5,609,497 *
Beginning Fund Balance 71,304,469 71,304,469
Ending Fund Balance66,062,919 71,672,416
% of Next Year's Expenses 98.0% 106.3%
*Indicates variance percentage is not mathmatically meaningful due to one of the compared figures being negative.
VarianceFY 2024-25
8.1 8.1 Staff Report
295
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of this report.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Staff Empowerment and Operational Excellence
ATTACHMENTS:
Attachment 1 - Changes in Fund Balances
Attachment 2 - Budget vs. Actual and Prior Year’s Revenues Attachment 3 - Budget vs. Actual and Prior Year’s Expenditures
8.1 8.1 Staff Report
296
Attachment 1
CAPITAL ASSETS/ AVAILABLE
TOTAL ACTUAL ACTUAL TOTAL NON-SPENDABLE/ (UNRESTRICTED) FUND FY 2025-26 FY 2025-26 FUND RESTRICTED/ FUND
BALANCE REVENUES EXPENDITURES TRANSFERS TRANSFERS BALANCE COMMITTED/ BALANCE AS OF 7/1/2025 3 MONTHS 3 MONTHS IN OUT AS OF 9/30/25 ASSIGNED* AS OF 9/30/25* 001 GENERAL FUND 68,683,199 $ 4,199,090 $ (16,718,629)$ - $ (5,000,000)$ 51,163,660 $ (8,824,933) $ 42,338,727 $ 002 EMID 2,621,270$ 271,925 $ - $ - $ - $ 2,893,195$ - $ 2,893,195$ 003 RECREATION -$ 840,405$ (850,992) $ - $ - $ (10,587)$ - $ (10,587)$ GENERAL FUND (001-003) 71,304,469$ 5,311,420 $ (17,569,621)$ - $ (5,000,000)$ 54,046,268 $ (8,824,933) $ 45,221,335 $ 005 GENERAL FUND - COMMUNITY BENEFITS PROGRAM 964,520 $ 10,356 $ - $ - $ - $ 974,876$ - $ 974,876$ 006 GENERAL FUND - DARE 7,065 $ 46,709 $ (4,562) $ - $ - $ 49,212$ - $ 49,212$ 007 GENERAL FUND - SOLAR INCENTIVE GRANT PROGRAM 46,814 $ 492 $ (3,000)$ - $ - $ 44,306$ - $ 44,306$ 008 GENERAL FUND - RENTAL ASSISTANCE PROGRAM 67,636 $ 726 $ - $ - $ - $ 68,362$ - $ 68,362$ 009 GENERAL FUND - ASSET SEIZURE/FORFEITURE 44,617 $ 5,262 $ - $ - $ - $ 49,879$ - $ 49,879$ 010 GENERAL FUND - PENSION STABILIZATION 103,339 $ 1,110 $ - $ - $ - $ 104,449$ - $ 104,449$ 011 GENERAL FUND - FACILITIES REPLACEMENT 2,705,962 $ 29,054 $ - $ - $ - $ 2,735,016$ - $ 2,735,016$ 012 GENERAL FUND - SUSTAINABLE FOSTER CITY 325,024 $ 4,024 $ (356) $ 50,000$ - $ 378,692$ - $ 378,692$ TOTAL ALL GENERAL FUND (FUNDS 001-009) 75,569,446 $ 5,409,153 $ (17,577,539)$ 50,000 $ (5,000,000)$ 58,451,060 $ (8,824,933) $ 49,626,127 $
SPECIAL REVENUE FUNDS
101 TRAFFIC SAFETY 5,137 $ 9,885 $ (10,000)$ - $ - $ 5,022$ - $ 5,022$ 102 MEASURE "A" 4,905,368 $ 216,905 $ (572,406) $ - $ - $ 4,549,867$ (951,931) $ 3,597,936 $ 103 GAS TAX 756,822 $ 174,903 $ (504,215) $ - $ - $ 427,510$ (500,000) $ (72,490) $ 104 PARK-IN-LIEU FEES 2,410,283 $ 25,880 $ - $ - $ - $ 2,436,163$ - $ 2,436,163$ 105 MEASURE "M" -$ - $ - $ - $ - $ - $ - $ - $ 108 SLESF/COPS GRANT - $ - $ - $ - $ - $ - $ - $ - $ 114 CALOPPS 552,654 $ 355,254 $ (106,526) $ - $ - $ 801,382$ (11,044) $ 790,338 $ 116 FOSTER CITY FOUNDATION 367,517 $ 1,547 $ (25,468)$ - $ - $ 343,596$ (343,596) $ - $ 119 SB 1 ROAD MAINTENANCE AND REHAB 2,815,701 $ 109,883 $ - $ - $ - $ 2,925,584$ (2,700,000) $ 225,584 $ 122 HOUSING SUCCESSOR-LMIHF 2,711,582$ 40,284 $ (10,751) $ - $ - $ 2,741,115$ (27,828) $ 2,713,287$ 124 FC AFFORDABLE HOUSING FUND 4,887,619$ 10,876 $ - $ - $ - $ 4,898,495$ - $ 4,898,495$ 128 GENERAL PLAN MAINTENANCE 3,159,945$ 132,034 $ (152,176) $ - $ - $ 3,139,803$ (168,012) $ 2,971,791 $ 129 CONSTRUCTION AND DEMO RECYCLING 781,761$ 32,305 $ - $ - $ (50,000)$ 764,066 $ - $ 764,066$ 130 TECHNOLOGY MAINTENANCE 321,064$ 22,326 $ (10,404) $ - $ - $ 332,986$ - $ 332,986$ 131 SB 1186 55,542$ 1,151 $ - $ - $ - $ 56,693$ - $ 56,693$ 132 SMIP FEE 9,383$ 352 $ - $ - $ - $ 9,735$ (9,383) $ 352 $ 133 CRV GRANT FUND 14,867$ 160 $ - $ - $ - $ 15,027$ - $ 15,027$ 134 CURBSIDE RECLYCLING 304,397$ 3,268 $ - $ - $ - $ 307,665$ - $ 307,665$ 135 GREEN BUILDING FEE 9,123$ 217 $ - $ - $ - $ 9,340$ (9,123) $ 217 $ 136 MEASURE W 1,954,823$ 58,013 $ - $ - $ - $ 2,012,836$ (1,575,000) $ 437,836 $ 137 COMMERCIAL LINKAGE FEE 5,714,221 $ 61,355 $ - $ - $ - $ 5,775,576$ - $ 5,775,576$ 138 TENANT RELOCATION ASSISTANCE 256,006 $ 2,749 $ - $ - $ - $ 258,755$ - $ 258,755$ 139 WORKFORCE HOUSING - $ 159,055$ (59,922) $ - $ - $ 99,133$ - $ 99,133$ 140 EQUIPMENT REPLACEMENT-WORKFORCE HOUSING 70,597 $ 6,549 $ - $ - $ - $ 77,146$ - $ 77,146$ 141 SB 1383 IMPLEMENTATION 22,106 $ 292 $ (2,316)$ - $ - $ 20,082$ - $ 20,082$ 142 PARK FACILITIES IMPACT FEE 20,134$ 216 $ - $ - $ - $ 20,350$ - $ 20,350$ 143 PUBLIC SAFETY IMPACT FEE 64,363$ 691 $ - $ - $ - $ 65,054$ - $ 65,054$ 144 TRANSPORTATION IMPACT FEE 201,558$ 2,164 $ - $ - $ - $ 203,722$ - $ 203,722$ 145 LOCAL HOUSING TRUST -$ - $ - $ - $ - $ - $ - $ - $ TOTAL SPECIAL REVENUE FUNDS 32,372,572 $ 1,428,314 $ (1,454,184) $ - $ (50,000)$ 32,296,702$ (6,295,917) $ 26,000,785 $
CITY OF FOSTER CITY/ESTERO MUNICIPAL IMPROVEMENT DISTRICT
CHANGE IN FUND BALANCES
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2025
8.1 Attachment 1 - Changes in Fund Balances
297
Attachment 1
CAPITAL ASSETS/ AVAILABLE
TOTAL ACTUAL ACTUAL TOTAL NON-SPENDABLE/ (UNRESTRICTED) FUND FY 2025-26 FY 2025-26 FUND RESTRICTED/ FUND
BALANCE REVENUES EXPENDITURES TRANSFERS TRANSFERS BALANCE COMMITTED/ BALANCE AS OF 7/1/2025 3 MONTHS 3 MONTHS IN OUT AS OF 9/30/25 ASSIGNED* AS OF 9/30/25*
CITY OF FOSTER CITY/ESTERO MUNICIPAL IMPROVEMENT DISTRICT
CHANGE IN FUND BALANCES
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2025
DEBT SERVICE FUNDS
230 LEVEE DEBT SERVICE FUND 5,021,517 $ 36,204 $ (2,854,456)$ - $ - $ 2,203,265$ - $ 2,203,265$ 231 LEVEE DEBT SERVICE FUND -2023 GO BONDS 143,831 $ 1,008 $ (106,350)$ - $ - $ 38,489$ - $ 38,489$
CAPITAL PROJECTS FUNDS
301 CIP PROJECTS-CITY 75,199,233 $ 1,132,806 $ (4,430,868) $ 6,861,400 $ - $ 78,762,571$ (35,418,118) $ 43,344,453 $ 326 CAPITAL ASSET ACQUISITION AND REPLACEMENT FUND 10,146,732$ 408,700 $ - $ - $ - $ 10,555,432$ - $ 10,555,432$ 327 LEVEE PROJECT FUND 2,831,803$ - $ (8,879)$ - $ - $ 2,822,924$ (2,190,649) $ 632,275 $ 328 LEVEE PROJECT FUND - 2023 GO Bonds -$ - $ - $ - $ - $ - $ - $ - $ TOTAL CAPITAL PROJECTS FUNDS 88,177,768 $ 1,541,506 $ (4,439,747) $ 6,861,400 $ - $ 92,140,927$ (37,608,767) $ 54,532,160 $
ENTERPRISE FUNDS
401 WATER REVENUE 12,301,510 $ 3,806,630 $ (4,070,311) $ - $ (2,600,000)$ 9,437,829 $ - $ 9,437,829$ 405 CIP-WATER 30,215,264 $ - $ (147,761)$ 2,600,000 $ - $ 32,667,503$ (4,899,759) $ 27,767,744 $ 408 WATER EQUIPMENT REPLACEMENT 4,721,366 $ 99,243 $ - $ - $ - $ 4,820,609$ (4,584,894) $ 235,715 $ 409 WATER CONNECTION FEES 217,283 $ 2,300 $ (9,263) $ - $ - $ 210,320$ (64,300) $ 146,020 $ 451 WASTEWATER REVENUE 29,465,436 $ 3,975,580 $ (1,575,569) $ (23,579,311) $ 8,286,136 $ (4,422,260) $ 3,863,876 $ 453 WASTEWATER RATE STABLIZATION 2,000,000 $ - $ - $ 2,088,875$ (2,088,875) $ 2,000,000 $ - $ 2,000,000$ 454 SM-FC PUBLIC FINANCING AUTHORITY LOAN (36,764,290) $ - $ (1,384,250)$ 2,088,875 $ - $ (36,059,665)$ - $ (36,059,665)$ 455 CIP-WASTEWATER 199,783,582 $ - $ (2,078,743)$ 16,000,000 $ - $ 213,704,839$ (41,124,188) $ 172,580,651 $ 456 WASTEWATER PLANT EXPANSION - $ 2,853$ - $ - $ - $ 2,853$ - $ 2,853$ 458 WASTEWATER EQUIPMENT REPLACEMENT 4,464,071 $ 100,466 $ (33,237) $ - $ - $ 4,531,300$ (2,914,580) $ 1,616,720 $ 459 WASTEWATER NOTES/WIFIA LOAN (50,645,977) $ 1,483,479 $ (3,851,615) $ 4,228,832 $ - $ (48,785,281)$ - $ (48,785,281)$ 460 WASTEWATER CONNECTION FEES 638,893 $ 6,860 $ - $ - $ - $ 645,753$ - $ 645,753$ 461 STATE REVOLVING LOAN FUND (25,240,364) $ - $ - $ 1,261,604$ - $ (23,978,760)$ - $ (23,978,760)$ TOTAL ENTERPRISE FUNDS 171,156,774 $ 9,477,411 $ (13,150,749)$ 28,268,186 $ (28,268,186) $ 167,483,436 $ (58,009,981) $ 109,473,455 $
INTERNAL SERVICE FUNDS
501 VEHICLE RENTAL FUND 10,274,084 $ 932,969 $ (302,320) $ - $ - $ 10,904,733$ (5,261,574) $ 5,643,159 $ 502 EQUIPMENT REPLACEMENT FUND 10,130,296 $ 283,166 $ (134,674) $ - $ - $ 10,278,788$ (141,013) $ 10,137,775$ 503 SELF INSURANCE FUND 1,460,834 $ 371,756 $ (1,695,735)$ - $ - $ 136,855$ (37,750) $ 99,105 $ 504 INFORMATION TECHNOLOGY 7,297,656 $ 817,107 $ (796,396) $ - $ - $ 7,318,367$ (133,096) $ 7,185,271 $ 505 BUILDING MAINTENANCE 11,160,935 $ 1,106,635 $ (753,009) $ - $ (1,861,400)$ 9,653,161 $ (5,140,527) $ 4,512,634 $ 507 LONGEVITY RECOGNITION PLAN 2,958,737 $ 77,138 $ (54,055) $ - $ - $ 2,981,820$ - $ 2,981,820$ 508 PEMHCA FUND 6,731,005 $ 51,195 $ (353,820)$ - $ - $ 6,428,380$ - $ 6,428,380$ 509 COMPENSATED ABSENCES FUND 4,014,584 $ 52,522 $ (28,217) $ - $ - $ 4,038,889$ - $ 4,038,889$ 510 WORKERS COMPENSATION - $ 330,786$ (225,086) $ - $ - $ 105,700$ - $ 105,700$ TOTAL INTERNAL SERVICE FUNDS 54,028,130 $ 4,023,274 $ (4,343,312) $ - $ (1,861,400)$ 51,846,692 $ (10,713,960) $ 41,132,732 $
FIDUCIARY FUND
604 SUCCESSOR AGENCY (199,605) $ 807 $ (1,415)$ - $ - $ (200,213)$ - $ (200,213)$ 608 SMC FIRE -$ 68,413$ (54,416) $ - $ - $ 13,997$ - $ 13,997$ TOTAL CITY / EMID FUNDS 426,270,433 $ 21,986,090 $ (43,982,168) $ 35,179,586 $ (35,179,586) $ 404,274,355 $ (121,453,558) $ 282,820,797 $ -$
* Available Balance excludes Capital Assets and Non-Spendable, Restricted, Committed, and/or Assigned Funds, including Prepayments, Inventory, Garbage Stabilization Reserve, unrealized investment gains, and unspent funds for previously approved CIP projects.
8.1 Attachment 1 - Changes in Fund Balances
298
Attachment 2
FY 2025-26 ACTUAL ACTUAL YR OVER YR % OF BUDGET % OF BUDGET ABOVE (BELOW) FY 2025-26 FY 2024-25 FAVORABLE % FY 2025-26 FY 2024-25 AMENDED ANNUAL BUDGET 3 MONTHS 3 MONTHS (UNFAVORABLE) INCREASE 3 MONTHS 3 MONTHS Fund BUDGET PROJECTED $ % AS OF 9/30/2025 AS OF 9/30/2024 VARIANCE (DECREASE) AS OF 9/30/2025 AS OF 9/30/2024 GENERAL FUND (FUNDS 001-003)
002 PROPERTY TAXES
SECURED 33,975,122 $ 33,975,122 $ - $ - - $ - $ - $ - - - UNSECURED 1,368,126 $ 1,368,126 $ - $ - - $ - $ - $ - - - SUPPLEMENTAL 1,013,418 $ 1,013,418 $ - $ - 42,044 $ 8,928 $ 33,116 $ 370.9% 4.1% 0.9% ERAF 3,600,000$ 3,600,000 $ - $ - - $ - - - 002 PROPERTY TAXES (1) 39,956,666$ 39,956,666 $ - $ - 42,044 $ 8,928 $ 33,116 $ 370.9% 0.1% 0.0% 001 PROPERTY TAX IN-LIEU OF VEHICLE LICENSE FEE (1) 2,680,715 $ 4,180,715 $ 1,500,000 $ 56.0% 1,564,791 $ 1,396,205 $ 168,586 $ 12.1% 58.4% 32.6% 001 OTHER TAXES
SALES AND USE (2) 3,992,179 $ 3,943,179 $ (49,000) $ (1.2%) 331,575 $ 295,546 $ 36,029 $ 12.2% 8.3% 7.2% TRANSIENT OCCUPANCY (3) 4,600,000 $ 4,600,000 $ - $ - 417,216 $ 644,191 $ (226,975) $ (35.2%) 9.1% 13.7% FRANCHISE 1,377,700 $ 1,377,700 $ - $ - 60,698 $ 75,405 $ (14,707) $ (19.5%) 4.4% 5.5% REAL PROPERTY TRANSFER 304,900 $ 304,900 $ - $ - 69,197 $ 22,213 $ 46,984 $ 211.5% 22.7% 8.3% SUBTOTAL 10,274,779 $ 10,225,779 $ (49,000) $ (0.5%) 878,686 $ 1,037,355 $ (158,669) $ (15.3%) 8.6% 9.9% 001 LICENSES & PERMITS
BUSINESS LICENSES (4) 4,100,000 $ 4,300,000 $ 200,000 $ 4.9% 31,612 $ 71,774 $ (40,162) $ (56.0%) 0.8% 3.8% PERMITS 2,721,093$ 2,721,093 $ - $ - 810,872 $ 561,689 $ 249,183 $ 44.4% 29.8% 52.0% SUBTOTAL 6,821,093 $ 7,021,093 $ 200,000 $ 2.9% 842,484 $ 633,463 $ 209,021 $ 33.0% 12.4% 21.3% 001 INTERGOVERNMENTAL
GRANTS, REIMBURSEMENTS, ARPA (POST, SB 90, GRANTS) 43,260 $ 43,260 $ - $ - 713 $ 3,059 $ (2,346) $ (76.7%) 1.6% 7.3% 002 GRANTS -$ - $ - $ - - $ - $ - $ - - - 002 HOMEOWNERS PROPERTY TAX RELIEF 100,940 $ 100,940 $ - $ - - $ - $ - $ - - - SUBTOTAL 144,200 $ 144,200 $ - $ - 713 $ 3,059 $ (2,346) $ (76.7%) 0.5% 2.2%
CHARGES FOR CURRENT SERVICES
001 SERVICE FEES 566,739 $ 566,739 $ - $ - 95,963 $ 145,508 $ (49,545) $ (34.0%) 16.9% 27.8% 003 RECREATION AND LEISURE 1,781,431 $ 1,781,431 $ - $ - 655,706 $ 713,805 $ (58,099) $ (8.1%) 36.8% 43.5% SUBTOTAL 2,348,170 $ 2,348,170 $ - $ - 751,669 $ 859,313 $ (107,644) $ (12.5%) 32.0% 39.7% 001 FINES & FORFEITURES 25,853$ 25,853 $ - $ - 5,473 $ 6,801 $ (1,328) $ (19.5%) 21.2% 27.1%
INTEREST AND RENTALS
INTEREST (5) 1,713,900 $ 2,045,032 $ 331,132 $ 19.3% 759,607 $ 617,218 $ 142,389 $ 23.1% 44.3% 39.5% RENTS & CONCESSIONS 1,579,807 $ 1,579,807 $ - $ - 392,273 $ 406,495 $ (14,222) $ (3.5%) 24.8% 26.0% OTHER REVENUES 553,982$ 553,982 $ - $ - 73,680 $ 130,181 $ (56,501) $ (43.4%) 13.3% 26.0% TOTAL GENERAL FUND (FUNDS 001-003) 66,099,165 $ 68,081,297 $ 1,982,132 $ 3.0% 5,311,420 $ 5,099,018 $ 212,402 $ 4.2% 8.0% 8.2% 005 GENERAL FUND - COMMUNITY BENEFITS PROGRAM 20,000$ 20,000 $ - $ - 10,356 $ 13,542 $ (3,186) $ (23.5%) 51.8% 67.7% 006 GENERAL FUND - DARE (6) 13,030$ 13,030 $ - $ - 46,709 $ 533 $ 46,176 $ 8663.4% 358.5% 53.3% 007 GENERAL FUND - SOLAR INCENTIVE GRANT PROGRAM 1,854$ 1,854 $ - $ - 492 $ 642 $ (150) $ (23.4%) 26.5% 35.7% 008 GENERAL FUND - RENTAL ASSISTANCE 1,494$ 1,494 $ - $ - 726 $ 791 $ (65) $ (8.2%) 48.6% 54.6% 009 GENERAL FUND - ASSET SEIZURE 1,751$ 1,751 $ - $ - 5,262 $ 3,040 $ 2,222 $ 73.1% 300.5% 178.8% 010 GENERAL FUND - PENSION STABILIZATION FUND 3,399$ 3,399 $ - $ - 1,110 $ 1,208 $ (98) $ (8.1%) 32.7% 36.6% 011 GENERAL FUND - FACILITIES REPLACEMENT 77,971$ 77,971 $ - $ - 29,054 $ 31,635 $ (2,581) $ (8.2%) 37.3% 41.8% 012 SUSTAINABLE FOSTER CITY 4,841$ 4,841 $ - $ - 4,024 $ 3,812 $ 212 $ 5.6% 83.1% 81.1% TOTAL ALL GENERAL FUND (FUNDS 001-011) 66,223,505 $ 68,205,637 $ 1,982,132 $ 3.0% 5,409,153 $ 5,154,221 $ 254,932 $ 4.9% 8.2% 8.3%
CITY OF FOSTER CITY/ESTERO MUNICIPAL IMPROVEMENT DISTRICT COMPARISON OF BUDGET VS. PROJECTED ACTUAL REVENUES
BUDGET VS ACTUAL & CURRENT VS PRIOR
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2025
8.1 Attachment 2 - Budget vs. Actual and Prior Year's Revenues
299
Attachment 2
FY 2025-26 ACTUAL ACTUAL YR OVER YR % OF BUDGET % OF BUDGET ABOVE (BELOW) FY 2025-26 FY 2024-25 FAVORABLE % FY 2025-26 FY 2024-25 AMENDED ANNUAL BUDGET 3 MONTHS 3 MONTHS (UNFAVORABLE) INCREASE 3 MONTHS 3 MONTHS Fund BUDGET PROJECTED $ % AS OF 9/30/2025 AS OF 9/30/2024 VARIANCE (DECREASE) AS OF 9/30/2025 AS OF 9/30/2024
CITY OF FOSTER CITY/ESTERO MUNICIPAL IMPROVEMENT DISTRICT COMPARISON OF BUDGET VS. PROJECTED ACTUAL REVENUES
BUDGET VS ACTUAL & CURRENT VS PRIOR
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2025
SPECIAL REVENUE FUNDS
101 TRAFFIC SAFETY 41,200 $ 41,200 $ - $ - 9,885 $ 3,392 $ 6,493 $ 191.4% 24.0% 8.5% 102 MEASURE "A" 1,090,092 $ 1,090,092 $ - $ - 216,905 $ 223,160 $ (6,255) $ (2.8%) 19.9% 21.0% 103 GAS TAX 949,793$ 949,793 $ - $ - 174,903 $ 185,872 $ (10,969) $ (5.9%) 18.4% 20.2% 104 PARK-IN-LIEU FEES 100,000 $ 100,000 $ - $ - 25,880 $ 37,107 $ (11,227) $ (30.3%) 25.9% 37.1% 105 MEASURE "M" 127,823 $ 127,823 $ - $ - - $ - $ - $ - - - 108 SLESF/COPS GRANT 169,950 $ 169,950 $ - $ - - $ - $ - $ - - - 114 CALOPPS 464,982$ 464,982 $ - $ - 355,254 $ 355,576 $ (322) $ (0.1%) 76.4% 63.0% 116 FOSTER CITY FOUNDATION 21,000 $ 21,000 $ - $ - 1,547 $ 3,469 $ (1,922) $ (55.4%) 7.4% 8.6% 119 SB 1 ROAD MAINTENANCE AND REHAB 930,502 $ 930,502 $ - $ - 109,883 $ 98,112 $ 11,771 $ 12.0% 11.8% 10.9% 122 HOUSING SUCCESSOR-LMIHF 146,878 $ 146,878 $ - $ - 40,284 $ 49,548 $ (9,264) $ (18.7%) 27.4% 34.7% 124 FC AFFORDABLE HOUSING FUND 66,364 $ 66,364 $ - $ - 10,876 $ 8,748 $ 2,128 $ 24.3% 16.4% 28.7% 128 GENERAL PLAN MAINTENANCE 1,198,168 $ 1,198,168 $ - $ - 132,034 $ 132,605 $ (571) $ (0.4%) 11.0% 69.8% 129 CONSTRUCTION AND DEMO RECYCLING (7) 76,014 $ 76,014 $ - $ - 32,305 $ 11,852 $ 20,453 $ 172.6% 42.5% 16.1% 130 TECHNOLOGY MAINTENANCE 210,983 $ 210,983 $ - $ - 22,326 $ 21,840 $ 486 $ 2.2% 10.6% 56.1% 131 SB 1186 7,056$ 7,056 $ - $ - 1,151 $ 1,133 $ 18 $ 1.6% 16.3% 16.5% 132 SMIP FEE 639$ 639 $ - $ - 352 $ 223 $ 129 $ 57.8% 55.1% 36.0% 133 CRV GRANT FUND 9,002 $ 9,002 $ - $ - 160 $ 136 $ 24 $ 17.6% 1.8% 1.6% 134 CURBSIDE RECLYCLING 24,257 $ 24,257 $ - $ - 3,268 $ 3,397 $ (129) $ (3.8%) 13.5% 14.4% 135 GREEN BUILDING FEE 927 $ 927 $ - $ - 217 $ 104 $ 113 $ 108.7% 23.4% 11.6% 136 MEASURE W (5) 501,095 $ 501,095 $ - $ - 58,013 $ 50,512 $ 7,501 $ 14.8% 11.6% 10.4% 137 COMMERCIAL LINKAGE FEE 7,848,278 $ 7,848,278 $ - $ - 61,355 $ 66,791 $ (5,436) $ (8.1%) 0.8% 407.3% 138 TENANT RELOCATION ASSISTANCE 3,708 $ 3,708 $ - $ - 2,749 $ 2,993 $ (244) $ (8.2%) 74.1% 83.1% 139 WORKFORCE HOUSING 661,395 $ 661,395 $ - $ - 159,055 $ 159,702 $ (647) $ (0.4%) 24.0% 23.6% 140 EQUIPMENT REPLACEMENT-WORKFORCE HOUSING 29,767 $ 29,767 $ - $ - 6,549 $ 6,107 $ 442 $ 7.2% 22.0% 21.1% 141 SB1383 IMPLEMENTATION 515 $ 515 $ - $ - 292 $ 1,099 $ (807) $ (73.4%) 56.7% 219.8% 142 PARK FACILITIES IMPACT FEE 915,952 $ 915,952 $ - $ - 216 $ 6,950 $ (6,734) $ (96.9%) 0.0% - 143 PUBLIC SAFETY IMPACT FEE 96,684 $ 96,684 $ - $ - 691 $ 752 $ (61) $ (8.1%) 0.7% - 144 TRANSPORTATION IMPACT FEE 310,405 $ 310,405 $ - $ - 2,164 $ 2,356 $ (192) $ (8.1%) 0.7% - 145 LOCAL HOUSING TRUST - $ - $ - $ - - $ - $ - $ - - - TOTAL SPECIAL REVENUE FUNDS 16,003,429 $ 16,003,429 $ - $ - 1,428,314 $ 1,433,536 $ (5,222) $ (0.4%) 8.9% 23.3% 230 LEVEE DEBT SERVICE FUND - 2020 GO BONDS 4,212,185 $ 4,212,185 $ - $ - 36,204 $ 31,524 $ 4,680 $ 14.8% 0.9% 0.8% 231 LEVEE DEBT SERVICE FUND - 2023 GO BONDS 550,266 $ 550,266 $ - $ - 1,008 $ 585 $ 423 $ 72.3% 0.2% 0.1%
CAPITAL PROJECTS FUNDS
301 CIP PROJECTS-CITY 8,327,108 $ 8,327,108 $ - $ - 1,132,806 $ 1,157,168 $ (24,362) $ (2.1%) 13.6% 40.0% 326 CAPITAL ASSET ACQUISITION AND REPLACEMENT FUND (5) 1,472,780$ 1,472,780 $ - $ - 408,700 $ 352,530 $ 56,170 $ 15.9% 27.8% 36.1% 327 LEVEE PROJECT FUND 35,000$ 35,000 $ - $ - - $ - $ - $ - - - 328 LEVEE PROJECT FUND - 2023 GO Bonds 5,052,987$ 5,052,987 $ - $ - - $ - $ - $ - - - TOTAL CAPITAL PROJECTS FUNDS 14,887,875 $ 14,887,875 $ - $ - 1,541,506 $ 1,509,698 $ 31,808 $ 2.1% 10.4% 16.9%
8.1 Attachment 2 - Budget vs. Actual and Prior Year's Revenues
300
Attachment 2
FY 2025-26 ACTUAL ACTUAL YR OVER YR % OF BUDGET % OF BUDGET ABOVE (BELOW) FY 2025-26 FY 2024-25 FAVORABLE % FY 2025-26 FY 2024-25 AMENDED ANNUAL BUDGET 3 MONTHS 3 MONTHS (UNFAVORABLE) INCREASE 3 MONTHS 3 MONTHS Fund BUDGET PROJECTED $ % AS OF 9/30/2025 AS OF 9/30/2024 VARIANCE (DECREASE) AS OF 9/30/2025 AS OF 9/30/2024
CITY OF FOSTER CITY/ESTERO MUNICIPAL IMPROVEMENT DISTRICT COMPARISON OF BUDGET VS. PROJECTED ACTUAL REVENUES
BUDGET VS ACTUAL & CURRENT VS PRIOR
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2025
ENTERPRISE FUNDS
401 WATER REVENUE (8) 19,741,000 $ 19,741,000 $ - $ - 3,806,630 $ 3,632,908 $ 173,722 $ 4.8% 19.3% 19.2% 405 WATER CIP -$ - $ - $ - - $ - $ - $ - - - 408 WATER EQUIPMENT REPLACEMENT 470,470 $ 470,470 $ - $ - 99,243 $ 114,192 $ (14,949) $ (13.1%) 21.1% 25.0% 409 WATER CONNECTION FEES 531,639 $ 531,639 $ - $ - 2,300 $ 1,907 $ 393 $ 20.6% 0.4% 5.8% 451 WASTEWATER REVENUE (8) 22,559,000 $ 22,559,000 $ - $ - 3,975,580 $ 3,863,920 $ 111,660 $ 2.9% 17.6% 17.2% 453 WASTEWATER RATE STABILIZATION - $ - $ - $ - - $ - $ - $ - - - 454 SM-FC PUBLIC FINANCING AUTHORITY LOAN - $ - $ - $ - - $ - $ - $ - - - 455 WASTEWATER CIP - $ - $ - $ - - $ - $ - $ - - - 456 WASTEWATER PLANT EXPANSION 4,661 $ 4,661 $ - $ - 2,853 $ 2,853 $ - $ - 61.2% 102.0% 458 WASTEWATER EQUIPMENT REPLACEMENT 476,101 $ 476,101 $ - $ - 100,466 $ 115,559 $ (15,093) $ (13.1%) 21.1% 25.0% 459 WASTEWATER NOTES/WIFIA LOAN/SRF LOAN 67,040,033 $ 67,040,033 $ - $ - 1,483,479 $ 780,082 $ 703,397 $ 90.2% 2.2% 39.4% 460 WASTEWATER CONNECTION FEES 1,209,560 $ 1,209,560 $ - $ - 6,860 $ 4,442 $ 2,418 $ 54.4% 0.6% 0.0% 461 STATE REVOLVING LOAN FUND - $ - $ - $ - - $ - $ - $ - - - TOTAL ENTERPRISE FUNDS 112,032,464 $ 112,032,464 $ - $ - 9,477,411 $ 8,515,863 $ 961,548 $ 11.3% 8.5% 16.0%
INTERNAL SERVICE FUNDS
501 VEHICLE RENTAL FUND 2,181,031 $ 2,181,031 $ - $ - 932,969 $ 616,585 $ 316,384 $ 51.3% 42.8% 28.7% 502 EQUIPMENT REPLACEMENT FUND 830,163 $ 830,163 $ - $ - 283,166 $ 232,765 $ 50,401 $ 21.7% 34.1% 26.8% 503 SELF INSURANCE FUND 2,162,925 $ 2,162,925 $ - $ - 371,756 $ 520,480 $ (148,724) $ (28.6%) 17.2% 24.7% 504 INFORMATION TECHNOLOGY 2,955,171 $ 2,955,171 $ - $ - 817,107 $ 771,776 $ 45,331 $ 5.9% 27.7% 26.5% 505 BUILDING MAINTENANCE 3,784,842 $ 3,784,842 $ - $ - 1,106,635 $ 1,010,932 $ 95,703 $ 9.5% 29.2% 27.1% 507 LONGEVITY RECOGNITION PLAN 297,487 $ 297,487 $ - $ - 77,138 $ 93,841 $ (16,703) $ (17.8%) 25.9% 29.9% 508 PEMHCA FUND 162,915 $ 162,915 $ - $ - 51,195 $ 154,539 $ (103,344) $ (66.9%) 31.4% 32.5% 509 COMPENSATED ABSENCES FUND 87,975 $ 87,975 $ - $ - 52,522 $ 49,648 $ 2,874 $ 5.8% 59.7% 42.3% 510 WORKERS COMPENSATION 1,564,082 $ 1,564,082 $ - $ - 330,786 $ - $ 330,786$ - 21.1% - TOTAL INTERNAL SERVICE FUNDS 14,026,591 $ 14,026,591 $ - $ - 4,023,274 $ 3,450,566 $ 572,708 $ 16.6% 28.7% 27.2%
FIDUCIARY FUNDS
604 SUCESSOR ANGENCY 309,309 $ 309,309 $ - $ - 807 $ 678 $ 129 $ 19.0% 0.3% 0.2% 608 SMC FIRE 149,000$ 149,000 $ - $ - 68,413 $ 23,765 $ 44,648 $ 187.9% 45.9% 15.9% TOTAL CITY / EMID FUNDS 228,394,624 $ 230,376,756 $ 1,982,132 $ 0.9% 21,986,090 $ 20,120,436 $ 1,865,654 $ 9.3% 9.6% 13.6% 1 2 According to the most recent Sales Tax report present to the Ci ty by it's consultant, the updated projections are $49,000 below original estimates. 3 For TOT, the variance between the revenue collected in the first quar ter in current fiscal year and the previous year is due to the timing of the receipt of funds. 4 On September 2, 2025, the City Council approved a temporary Business License Tax Amnesty Program, which is expected to increas e past due tax collections and yield higher tax in current fiscal year. 6 City received approximately $46,000 in OPIOID settlements in Q1 of FY 2025-26. 7 The variance is due to the fee forfeitures as customers did not collect the deposits back within the designated time period. 8 FY 2025-26 water consumption rates and fixed charges increased by 3% and 8.5% respectively; there was no change in wastewater rates. 5 The year over year yield on the City's investment portfolio was a bit lower than prior year but still stable at 4.08% for the 12-months period ending September 30, 2025 compared to 4.50% for the period ending September 30, 2024 as Federal Funds rates continued to stay above
4.25% during this period with 5% in September 2024 dropping to 4.25% in September 2025.
The majority of property tax revenues are distributed by San Mateo County in December and April of each fiscal year. Notwithstanding, the City received $1,513,290 in August 2025 from the State to backfill the FY 23/24 Property Tax in Lieu of VLF shortfal l. Similarly, we received $1,396,205 in August 2024 from the State to backfill the FY 21/22 Property Tax in lieu of VLF shortfall.
Notes and Explanation of Variances:
8.1 Attachment 2 - Budget vs. Actual and Prior Year's Revenues
301
Attachment 3
ACTUAL ACTUAL INCREASE / % OF BUDGET % OF BUDGET
FY 2025-26 FY 2024-25 DECREASE / % FY 2025-26 FY 2024-25 AMENDED 3 MONTHS 3 MONTHS FROM INCREASE 3 MONTHS 3 MONTHS Fund BUDGET PROJECTED $ % AS OF 9/30/2025 AS OF 9/30/2024 PRIOR YEAR (DECREASE) AS OF 9/30/2025 AS OF 9/30/2024 GENERAL FUND (FUNDS 001-003)
PERSONNEL COST 40,464,177$ 36,836,812 $ 3,627,365 $ 9.0% 9,209,203 $ 8,749,228 $ 459,975 $ 5.3% 22.8% 22.3% SUPPLIES & OTHER 25,876,538$ 25,876,538 $ - $ 0.0% 8,360,417 $ 7,612,218 $ 748,199 $ 9.8% 32.3% 32.3% 66,340,715$ 62,713,350 $ 3,627,365 $ 5.5% 17,569,620$ 16,361,446 $ 1,208,174 $ 7.4% 26.5% 26.0% 005 GENERAL FUND - COMMUNITY BENEFITS PROGRAM 22,208$ 22,208 $ - $ 0.0% - $ 30,000$ (30,000) $ (100.0%) - 14.6% 006 GENERAL FUND - DARE 12,600$ 12,600 $ - $ 0.0% 4,562 $ - $ 4,562$ - 36.2% - 007 GENERAL FUND - SOLAR INCENTIVE GRANT PROGRAM 15,000$ 15,000 $ - $ 0.0% 3,000 $ - $ 3,000$ - 20.0% - 008 GENERAL FUND - RENTAL ASSISTANCE -$ - $ - $ - - $ - $ - $ - - - 009 GENERAL FUND - ASSET SEIZURE 4,097$ 4,097 $ - $ 0.0% - $ - $ - $ - - - 010 GENERAL FUND - PENSION STABILIZATION FUND -$ - $ - $ - - $ - $ - $ - - - 011 GENERAL FUND - FACILITIES REPLACEMENT -$ - $ - $ - - $ - $ - $ - - - 012 SUSTAINABLE FOSTER CITY 15,700$ 15,700 $ - $ 0.0% 356 $ 2,511$ (2,155) $ (85.8%) 2.3% 2.1% TOTAL ALL GENERAL FUND (FUNDS 001-011) 66,410,320$ 62,782,955 $ 3,627,365 $ 5.5% 17,577,538 $ 16,393,957 $ 1,183,581 $ 7.2% 26.5% 25.9%
SPECIAL REVENUE FUNDS
101 TRAFFIC SAFETY 40,000$ 40,000 $ - $ 0.0% 10,000 $ 10,000 $ - $ 0.0% 25.0% 25.0% 102 MEASURE "A" 1,524,337$ 1,524,337 $ - $ 0.0% 572,406 $ - $ 572,406$ - 37.6% - 103 GAS TAX 1,474,668$ 1,474,668 $ - $ 0.0% 504,215 $ 152,250 $ 351,965 $ 231.2% 34.2% 13.7% 104 PARK-IN-LIEU FUND -$ - $ - $ - - $ - $ - $ - - - 105 MEASURE "M" -$ - $ - $ - - $ - $ - $ - - - 108 SLESF/COPS GRANT 100,000$ 100,000 $ - $ 0.0% - $ - $ - $ - - - 114 CALOPPS 556,610$ 556,610 $ - $ 0.0% 106,526 $ 89,819 $ 16,707 $ 18.6% 19.1% 12.5% 116 FOSTER CITY FOUNDATION 88,000$ 88,000 $ - $ 0.0% 25,468 $ 59,837 $ (34,369) $ (57.4%) 28.9% 70.4% 119 SB 1 ROAD MAINTENANCE AND REHAB 2,700,000$ 2,700,000 $ - $ 0.0% - $ - $ - $ - - - 122 HOUSING SUCCESSOR-LMIHF 186,500$ 186,500 $ - $ 0.0% 10,751 $ 4,409 $ 6,342 $ 143.8% 5.8% 2.5% 124 FC AFFORDABLE HOUSING FUND 5,224$ 5,224 $ - $ 0.0% - $ - $ - $ - - - 128 GENERAL PLAN MAINTENANCE 527,392$ 527,392 $ - $ 0.0% 152,176 $ 59,292 $ 92,884 $ 156.7% 28.9% 6.8% 129 CONSTRUCTION AND DEMO RECYCLING 106,500$ 106,500 $ - $ 0.0% - $ 2,451$ (2,451) $ (100.0%) - 2.3% 130 TECHNOLOGY MAINTENANCE 105,485$ 105,485 $ - $ 0.0% 10,404 $ 13,608 $ (3,204) $ (23.5%) 9.9% 12.9% 131 SB 1186 2,300$ 2,300 $ - $ 0.0% - $ - $ - $ - - - 132 SMIP FEE 500$ 500 $ - $ 0.0% - $ - $ - $ - - - 133 CRV GRANT FUND 13,000$ 13,000 $ - $ 0.0% - $ - $ - $ - - - 134 CURBSIDE RECLYCLING 25,000$ 25,000 $ - $ 0.0% - $ - $ - $ - - - 135 GREEN BUILDING FEE 500$ 500 $ - $ 0.0% - $ - $ - $ - - - 136 MEASURE W 1,575,000 $ 1,575,000 $ - $ 0.0% - $ - $ - $ - - - 137 COMMERCIAL LINKAGE GEE 10,000 $ 10,000 $ - $ 0.0% - $ - $ - $ - - - 138 TENANT RELOCATION ASSISTANCE - $ - $ - $ - - $ - $ - $ - - - 139 WORKFORCE HOUSING 375,088 $ 375,088 $ - $ 0.0% 59,922 $ 26,875 $ 33,047 $ 123.0% 16.0% 7.5% 140 EQUIPMENT REPLACEMENT-WORKFORCE HOUSING - $ - $ - $ - - $ - $ - $ - - - 141 SB 1383 IMPLEMENTATION 28,612 $ 28,612 $ - $ 0.0% 2,316 $ 4,219 $ (1,903) $ (45.1%) 8.1% 4.5% 142 PARK FACILITIES IMPACT FEE 467,000 $ 467,000 $ - $ 0.0% - $ - $ - $ - - - 143 PUBLIC SAFETY IMPACT FEE - $ - $ - $ - - $ - $ - $ - - - 144 TRANSPORTATION IMPACT FEE - $ - $ - $ - - $ - $ - $ - - - 145 LOCAL HOUSING TRUST 509,860 $ 509,860 $ - $ 0.0% - $ 2,388$ (2,388) $ (100.0%) - 0.5% TOTAL SPECIAL REVENUE FUNDS 10,421,576$ 10,421,576 $ - $ 0.0% 1,454,184$ 425,148 $ 1,029,036 $ 242.0% 14.0% 3.2%
ABOVE (BELOW)
AMENDED BUDGET
TOTAL GENERAL FUND (FUNDS 001-003)
CITY OF FOSTER CITY/ESTERO MUNICIPAL IMPROVEMENT DISTRICT COMPARISON OF BUDGET VS. PROJECTED ACTUAL EXPENDITURES
BUDGET VS ACTUAL & CURRENT VS PRIOR
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2025
FY 2025-26
8.1 Attachment 3 - Budget vs. Actual and Prior Year's Expenditures
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Attachment 3
ACTUAL ACTUAL INCREASE / % OF BUDGET % OF BUDGET
FY 2025-26 FY 2024-25 DECREASE / % FY 2025-26 FY 2024-25 AMENDED 3 MONTHS 3 MONTHS FROM INCREASE 3 MONTHS 3 MONTHS Fund BUDGET PROJECTED $ % AS OF 9/30/2025 AS OF 9/30/2024 PRIOR YEAR (DECREASE) AS OF 9/30/2025 AS OF 9/30/2024
ABOVE (BELOW)
AMENDED BUDGET
CITY OF FOSTER CITY/ESTERO MUNICIPAL IMPROVEMENT DISTRICT COMPARISON OF BUDGET VS. PROJECTED ACTUAL EXPENDITURES
BUDGET VS ACTUAL & CURRENT VS PRIOR
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2025
FY 2025-26
230 LEVEE DEBT SERVICE FUND - 2020 GO BONDS 3,904,988 $ 3,904,988 $ - $ 0.0% 2,854,456 $ 2,818,256 $ 36,200 $ 1.3% 73.1% 72.2% 231 LEVEE DEBT SERVICE FUND - 2023 GO BONDS 214,300 $ 214,300 $ - $ 0.0% 106,350 $ 106,350 $ - $ 0.0% 49.6% 49.7%
CAPITAL PROJECTS FUNDS
301 CIP PROJECTS-CITY 62,250,688$ 62,250,688 $ - $ 0.0% 4,430,868 $ 514,563 $ 3,916,305 $ 761.1% 7.1% 0.8% 326
CAPITAL ASSET ACQUISITION AND REPLACEMENT
FUND -$ - $ - $ - - $ - $ - $ - - - 327 LEVEE PROJECT FUND 1,868,062$ 1,868,062 $ - $ 0.0% 8,879 $ 64,821 $ (55,942) $ (86.3%) 0.5% 3.1% 328 LEVEE PROJECT FUND - 2023 GO BONDS -$ - $ - $ - - $ - $ - $ - - - TOTAL CAPITAL PROJECTS FUNDS 64,118,750$ 64,118,750 $ - $ 0.0% 4,439,747$ 579,384 $ 3,860,363 $ 666.3% 6.9% 0.8%
ENTERPRISE FUNDS
401 WATER REVENUE 19,455,571$ 17,607,300 $ 1,848,271 $ 9.5% 4,070,311 $ 4,042,126 $ 28,185 $ 0.7% 20.9% 21.5% 405 CIP-WATER 2,752,349$ 2,752,349 $ - $ 0.0% 147,761 $ 404,407 $ (256,646) $ (63.5%) 5.4% 6.6% 408 WATER EQUIPMENT REPLACEMENT 59,700$ 59,700 $ - $ 0.0% - $ 24,079$ (24,079) $ (100.0%) - 10.7% 409 WATER CONNECTION FEES 73,563$ 73,563 $ - $ 0.0% 9,263 $ - $ 9,263$ - 12.6% - 451 WASTEWATER REVENUE 11,255,490$ 11,255,490 $ - $ 0.0% 1,575,569 $ 1,463,051 $ 112,518 $ 7.7% 14.0% 13.7% 453 WASTEWATER RATE STABILIZATION - $ - $ - $ - - $ - $ - $ - - - 454 SM-FC PUBLIC FINANCING AUTHORITY LOAN 2,090,625 $ 2,090,625 $ - $ 0.0% 1,384,250 $ 1,365,000 $ 19,250 $ 1.4% 66.2% 73.1% 455 CIP-WASTEWATER 37,656,873$ 37,656,873 $ - $ 0.0% 2,078,743 $ 2,383,970 $ (305,227) $ (12.8%) 5.5% 22.3% 456 WASTEWATER PLANT EXPANSION - $ - $ - $ - - $ - $ - $ - - - 458 WASTEWATER EQUIPMENT REPLACEMENT 305,000$ 305,000 $ - $ 0.0% 33,237 $ - $ 33,237$ - 10.9% - 459 WASTEWATER NOTES/WIFIA LOAN/SRF LOAN 66,988,832$ 66,988,832 $ - $ 0.0% 3,851,615 $ 1,919,967 $ 1,931,648 $ 100.6% 5.7% 49.5% 460 WASTEWATER CONNECTION FEES -$ - $ - $ - - $ - $ - $ - - - 461 STATE REVOLVING LOAN FUND 1,261,604$ 1,261,604 $ - $ 0.0% - $ - $ - $ - - - TOTAL ENTERPRISE FUNDS 141,899,607$ 140,051,336 $ 1,848,271 $ 1.3% 13,150,749 $ 11,602,600 $ 1,548,149 $ 13.3% 9.3% 22.0%
INTERNAL SERVICE FUNDS
501 VEHICLE RENTAL FUND 3,084,837$ 3,084,837 $ - $ 0.0% 302,320 $ 335,317 $ (32,997) $ (9.8%) 9.8% 12.8% 502 EQUIPMENT REPLACEMENT FUND 924,900$ 924,900 $ - $ 0.0% 134,674 $ 226,351 $ (91,677) $ (40.5%) 14.6% 30.4% 503 SELF INSURANCE FUND (1) 1,980,000$ 1,980,000 $ - $ 0.0% 1,695,735 $ 1,595,630 $ 100,105 $ 6.3% 85.6% 79.5% 504 INFORMATION TECHNOLOGY 2,855,104$ 2,855,104 $ - $ 0.0% 796,396 $ 744,920 $ 51,476 $ 6.9% 27.9% 24.6% 505 BUILDING MAINTENANCE 3,657,183$ 3,657,183 $ - $ 0.0% 753,009 $ 593,630 $ 159,379 $ 26.8% 20.6% 19.1% 507 LONGEVITY RECOGNITION PLAN 231,820$ 231,820 $ - $ 0.0% 54,055 $ 53,580 $ 475 $ 0.9% 23.3% 23.0% 508 PEMHCA FUND 566,314$ 566,314 $ - $ 0.0% 353,820 $ 80,998 $ 272,822 $ 336.8% 62.5% 14.6% 509 COMPENSATED ABSENCES FUND 493,029$ 493,029 $ - $ 0.0% 28,217 $ 48,216 $ (19,999) $ (41.5%) 5.7% 9.4% 510 WORKERS COMPENSATION 1,180,100$ 1,180,100 $ - $ 0.0% 225,086 $ - $ 225,086$ - 19.1% - TOTAL INTERNAL SERVICE FUNDS 14, 973,287$ 14,973,287 $ - $ 0.0% 4,343,312$ 3,678,642 $ 664,670 $ 18.1% 29.0% 28.7%
FIDUCIARY FUND
604 SUCESSOR ANGENCY 504,630 $ 504,630 $ - $ 0.0% 1,415 $ 1,381 $ 34 $ 2.5% 0.3% 0.2% 607 TOURISM ASSESSMENT - $ - $ - $ - - $ - $ - $ - - - 608 SMC FIRE FEES 149,000 $ 149,000 $ - $ 0.0% 54,416 $ 15,927 $ 38,489 $ 241.7% 36.5% 10.7% TOTAL CITY / EMID FUNDS 302,596,458$ 297,120,822 $ 5,475,636 $ 1.8% 43,982,167 $ 35,621,645 $ 8,360,522 $ 23.5% 14.5% 16.4% 1 The City makes its annual insurance premium payments in the 1st quarter of each fiscal year.
Notes and Explanation of Variances:
8.1 Attachment 3 - Budget vs. Actual and Prior Year's Expenditures
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DATE:January 20, 2026
TO:Mayor and Members of the City Council
VIA:Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM:Derek Schweigart, Parks and Recreation Director
Justin Lai, Senior Civil Engineer
DEPARTMENT: Parks and Recreation Department
SUBJECT:COMMUNITY CENTER REBUILD PROJECT (CIP 301-678)
GENERAL UPDATE
RECOMMENDATION
It is recommended that the City Council, by Minute Order, receive and accept the general update report on the Community Center Rebuild Project formally known as the Recreation Center Rebuild Project.
EXECUTIVE SUMMARY
Staff will provide a verbal update of the latest Project activities at the City Council meeting. The Project update will consist of this staff report and the attached Construction Manager’s Report. Some of the notable highlights from the past three months of the Project include:
Continuing to work on the building enclosure, which includes further waterproofing and sheathing.
Advances in the interior framing and placing utilities throughout the building. Starting to construct the service yard with the appropriate concrete pads being poured and laying out the trash enclosure and Concrete Masonry Unit (CMU) wall.
BACKGROUND/ANALYSIS
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Over the past three months BHM Construction, LLC. (BHM) has turned its focus toward the building enclosure and interior rough-in. This involved laying out the walls, conduits, duct work and other internal utilities throughout the building. Having completed the exterior framing, BHM was able to begin closing the exterior of the building. This involved continuing to work on the roofing, sheathing, gutter system, flashing, waterproofing and windows.
Outside of the building footprint, BHM continued working on general civil tasks with work being done in the future service yard. This includes pouring concrete pads for electrical equipment and the backup generator. PG&E has also been on site for coordination and inspections. The future trash enclosure is being constructed with the adjacent concrete masonry walls starting to be erected. Beyond the service yard, BHM completed a majority of the off-site which such as sewer and water connections. Closer to the completion of the project, BHM will do some minor work within the right-of-way such as striping and cleaning up but should have minimal impact on the public.
During the construction, submittal, and request for information (RFI) process, it was found that multiple aspects of the design required additional scope or modifications which resulted in Contract Change Order #9 (CCO9) and Contract Change Order #10 (CCO10).
CCO9 consisted of the following items:
1. Due to spacing requirements, an additional 4” wall was required for electrical panels to meet waterproofing clearance. The additional cost for materials and labor was $1,124.
2. Casework for the cabinets in room 151 (Ceramics Studio) were not included in the original bid drawings and needed to be included. The additional cost for materials and labor was $4,896.
3. A portion of the insulation was found to be unnecessary and was removed from the project. The deletion of insulation resulted in a credit of ($1,750).
4. A portion of the vapor barrier at the steel deck was found to be unnecessary and was removed from the project. The deletion of vapor barrier resulted in a credit of ($7,124).
5. The operable partitions required additional engineering services due to the nonstandard framing heights. The additional cost for materials and labor was $3,060.
6. The original contract called for a welded steel deck, but a rivetted one was provided. The manufacturer has confirmed it is providing equivalent strength and performance, but due to the small visual differences credit is being provided as compensation ($20,000).
7. Wall modifications were required for two storage rooms to conceal larger diameter pipes within the walls. The additional cost for materials and labor was $5,006.
The total credit of CCO9 was ($14,788).
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CCO10 consisted of the following items:
Unforeseen utility concrete casing was found on site which required removal and disposal. The additional cost for materials and labor was $9,665. The utility yard fence and gate required modifications to meet PG&E space requirements. The additional cost for materials and labor was $7,477. The CMU wall required an extension to meet design intent and was not included in the contract documents. The additional cost for materials and labor was $9,019.
Tapered roof insulation was required to resolve an elevation conflict at the high roof. The additional cost for materials and labor was $25,154. Additional insulation at the west high roof was required to accommodate the drainage and transition to the adjacent roof. The additional cost for materials and labor was $31,624.
Additional penetrations on the low roof that were not shown on the contract documents needed to be added. The additional cost for materials and labor was $12,244.
The restrooms required curb modifications to meet code compliance with the automatic paper dispenser and trash units. The additional cost for materials and labor was $4,796.
Additional sealant was required to be installed to maintain waterproofing at the slab-on-grade and the exterior sheathing. The additional cost for materials and labor was $6,081.
To accommodate future settlement, flexible connections were added to two utilities not shown on the contract documents. The additional cost for materials and labor was $12,237.
A hose bib was not shown on the contract documents, but staff require a hose at the trash enclosure for proper maintenance. The additional cost for materials and labor was $3,231.
Plumbing modifications were required in the ceramics room due to code compliance with the ADA sink. The additional cost for materials and labor was $1,934.
During a site visit, staff recommended installing additional valves to allow for easier service and flexibility during repairs within the major bathrooms. The additional cost for materials and labor was $6,904.
A stand with casters was required for the griddle that was not shown on the contract documents. The additional cost for materials and labor was $2,311.
The total cost of CCO10 was $132,677.
The remaining contingency balance following the execution of CCO9 and CCO10 is $3,692,795 and the revised contract amount is $45,395,805.
Upcoming Construction Activity
BHM will continue to work on the enclosure and interior of the building. This includes installing more walls, utilities, waterproofing, glazing, and preparing for the exterior canopies. Coordination with PG&E will continue for permanent power and the service
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yard will continue to be constructed. General civil improvements across the site will continue as the weather improves.
Project Schedule Summary
Site Work, Underground Utilities and Grading January 2025 – October 2025 Foundation and Structural Framing January 2025 - August 2025 Building Exterior Framing and Envelope September 2025 - December 2025 Interior Framing & Mechanical, Electrical, and
Plumbing
September 2025 – April 2026
Interior Finishes and Closeout April 2026 – July 2026
Project Completion July 2026
CEQA
In July 2023, the City of Foster City, in accordance with the requirements of the California Environmental Quality Act (“CEQA”), the State CEQA Guidelines adopted by the Secretary of Resources, and the City of Foster City Environmental Review Guidelines, prepared an Initial Study and Mitigated Negative Declaration (SCH # 20231009) with Standards Conditions and Mitigation Monitoring and Reporting Program (SCAMMRP), and CEQA Findings (IS/MND) for the Recreation Center Rebuild Project.
On November 16, 2023, the City Planning Commission adopted the IS/MND and approved the Use Permit for the Project. Pursuant to Public Resources Code section 21166 and CEQA Guidelines section 15164(b), the City prepared an Addendum to the adopted Mitigated Negative Declaration for the temporary Modular Buildings portion of the work.
FISCAL IMPACT
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There is no fiscal impact associated with this update. Any fiscal impacts to the Project will be presented to the City Council as a separate agenda item with a recommended action. The construction budget can be seen on the attached Construction Manger’s Report.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:
Attachment 1 – Monthly Construction Manager's Report October 2025 Attachment 2 – Monthly Construction Manager's Report November 2025 Attachment 3 – Monthly Construction Manager's Report December 2025 Attachment 4 – Contract Change Order Summary Sheet
8.2 8.2 Staff Report
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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
Report Period: October 1 – 31, 2025
General Contractor: BHM Construction LLC
Construction Manager: Griffin Structures
Architect of Record: Group 4 Architecture
Introduction
October 2025 marked steady advancement toward building enclosure and interior rough-in at the Foster City Recreation Center. Roofing and waterproofing work ramped up across multiple roof levels, exterior sheathing began at the west and north elevations, and site utilities continued around the service yard and Shell Boulevard frontage. The project entered a transitional phase, transitioning from structural work to weatherproofing and the installation of building utilities, with an emphasis on achieving a dry-in before the onset of winter weather.
Contract Schedule Summary
NTP Issuance 11/04/24
Contract Duration 608 Calendar Days
Substantial Completion 06/17/26
Contract Final Completion 07/05/26
Approved Extension Days 0
Anticipated Completion Date 07/05/26
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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
Schedule and Critical Path Status
Schedule Update #11 (data date 9/30/25) was reviewed. The project remains within contractual duration with no approved time extensions. The critical path continues through exterior sheathing, roofing, and aluminum window system installation, leading to Building Dry-In. Following dry-in, the sequence moves through interior wall framing, rough MEP, and finishes. Roofing, flashing, and waterproofing activities are the current pacing items toward enclosure. Coordination between multiple envelope trades remains the primary focus to maintain schedule alignment. Overall sequencing remains well-coordinated, and no delays to Substantial Completion are forecasted.
Inspection & Quality Control
• Reinforcing Steel: Apex verified rebar placement for the 2nd floor deck and light pole pier foundations, confirming compliance with approved details and splice/clear cover requirements. • Field Welding: Multiple inspections confirmed conformance of canopy, fall protection, elevator rail, and beam/column welds; no defects observed.
• Fireproofing: Observations confirmed that application of fireproofing at the second-floor beams and columns was in progress, consistent with approved UL designs and submittal requirements. • Concrete: Reinforcement and placement for the second-floor deck and housekeeping pads at roof areas were inspected, with no deficiencies noted.
Construction Activities Completed - October 2025
• Continued installation of standing seam and TPO roofing systems. • Exterior sheathing and weather barrier installed along north and west elevations. • Waterproofing inspections completed for slab and wall transitions. • Aluminum window frames fabricated, and staging began for delivery in November. • Fire sprinklers and domestic water rough-ins progressed. • Offsite work, including sanitary sewer and fire water connections, is now complete. • Interior framing of partition walls continued throughout. • Service yard trenching completed for electrical switchgear, transformer, and generator conduits. • Preparations for main electrical equipment pad pours finalized. • Bocce court area grading and drainage coordination continued.
Construction Activities Planned - November 2025
• Continue roofing and waterproofing to achieve building dry-in. • Begin installation of aluminum window systems and storefront framing. • Advance MEP rough-in and overhead layout within community rooms and corridors. • Continue fire sprinkler piping and testing throughout. • Advance PG&E utility inspections, place transformer and generator concrete pads, and begin conduit backfill.
• Conduct envelope mockup verification and initiate fireproofing touch-ups.
Key Challenges
• Bocce Court Light Pole Conflict (RFI 237):
Coordination continues among the City, Group 4, and BHM regarding the light pole and storm drain conflict at the Bocce Courts. Saturated soil conditions may result from groundwater or a leaking
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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
storm drain. BHM has proposed a limited exploration excavation under a conditional cost agreement to confirm the source. BKF and Romig will provide technical input prior to corrective work. • Roof Insulation Coordination (COR 52.1 and 54):
Roofing coordination revealed a slope discontinuity at the bent plate/gutter interface, requiring tapered insulation and additional flashing, as per RFI 250.1. An additional 2-inch insulation at the west high roof (RFI 266) addresses elevation continuity. Alternative full-roof insulation was evaluated and deemed cost-inefficient. Approved scope maintains roofing continuity and waterproofing integrity while supporting schedule adherence.
Contract and Contingency Financial Overview
Original Contract Amount $44,626,000.00
Contingency (10%) $4,462,600.00
Approved Contract Change Orders $637,128.00
Total Adjusted Contract Amount $45,263,128.00
Contingency Remaining $3,825,472.00
Contingency % Remaining 85.7%
Total Completed and Stored to Date $20,652,790.13
% of Contracts Billed to Date 45.5%
*Includes all approved CORs to date
Contract Change Order Updates
The following Change Order Requests were approved by the City for incorporation into Contract Change Order #9 (pending formal execution). The combined total represents a credit of $18,043.99 to the contract:
• COR #32.2 – 4" Wall for Electrical Panels (RFI 158): Added wall furring and framing to accommodate conduit clearances behind panels LB, LC, and ELB. (+$1,124) • COR #43 – Casework Revisions (Bulletin 5): Adjusted casework dimensions per revised architectural bulletin. (+$4,896)
• COR #51.1 – Vapor Barrier Credit / Flute Closures (RFI 238): Credit for omitted vapor barrier offset by added flute closures at exterior walls. (-$7,124)
• COR #53 – Engineering for Operable Partition Walls (RFI 252): Added engineering for full-height wall anchorage. (+$3,060)
• COR #55 – Steel Deck Material Credit: Deductive credit for cost differential between specified and substituted deck. (-$20,000)
The following changes represent items that the City is currently tracking on Time and Material and anticipates a cost impact:
• CORs 52.1 and 54 were submitted by the Contractor for additional roof insulation where a coordination issue was identified between the structural element and the specified roof insulation thickness. While the City reviews the submitted cost, to not impact the project schedule, the Contractor has been directed to proceed with the purchase of materials and insulation work, while Griffin Structures will review the submitted time tags for labor. The anticipated cost is not to exceed the amount of $86,559.
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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
• RFI 237.1 details potential cost impact for repair of storm drain pipe near bocce courts and boardwalk. The City will track through T&M the Contractor’s exploratory work necessary to identify the source of the excess water near the storm drain at the bocce courts. As part of this exploratory work, the Contractor shall temporarily plug and pump out the storm drain section as needed to facilitate inspection and determine whether a leak is present. If a leak is identified, the City shall be notified to review the condition of the pipe prior to proceeding with any corrective measures.
Financial and Project Risk Status
The overall project risk profile remains moderate and stable as the work transitions from structural completion to enclosure and interior systems. The project team continues to manage coordination between roofing, waterproofing, glazing, and mechanical systems as the most schedule-sensitive activities. No critical path delays have been identified, and the project remains within its original contract duration.
Financially, contingency utilization remains minimal with approximately 84% of funds still available, reflecting effective cost control and timely design coordination. Change order activity has remained within normal limits for this phase of construction. The project should anticipate further change orders related to design changes, deferred design packages, and owner revisions if requested. Current estimates indicate sufficient contingency to absorb foreseeable adjustments.
Mitigation measures include weekly coordination meetings, early review of delegated designs, and continued emphasis on maintaining the enclosure schedule to protect winter progress. Griffin Structures continues to track risk categories across design, procurement, schedule, and closeout, with no emerging issues expected to impact completion or budget projections.
Summary
The Foster City Recreation Center project advanced significantly during October 2025, with roofing, waterproofing, and sheathing activities positioning the project toward dry-in by year-end.
Interior framing and rough-in scopes are progressing steadily, supported by consistent inspection approvals. Coordination efforts remain focused on resolving site utility conflicts and completing deferred roofing details without impacting the overall schedule. Contingency remains strong, and the project continues to trend on schedule and within budget.
Note: This report is a monthly update for the Foster City Recreation Center Rebuild Project, highlighting key construction activities, upcoming tasks, challenges, and budgetary considerations.
8.2 Attachment 1 - Monthly Construction Manager's Report October 2025
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First Floor Interior Wall Framing
Concrete Placement New Curbs In Parking Lot
Roof Insulation In Progress
Concrete Placement New Curbs In Parking Lot
Stair Landing Ready for Concrete
Interior Wall Framing First Floor
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Exterior Wall Framing Progressing Throughout
Interior Wall Framing at Restrooms
Asphalt Patching at Sewer Point of Connection and New Driveway Interior Wall Framing at Restrooms
Overhead Installation of Fire Sprinkler Pipe and Supports Low Roof Duct Supports In Progress
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Exterior Wall Framing
BMPs in Place and Monitored
Low Roof Duct Supports
Roof Insulation in Progress
Slab Edge Waterproofing
Elevator Shaft Framing
8.2 Attachment 1 - Monthly Construction Manager's Report October 2025
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Exterior Wall Sheathing
Event Space Ductwork
Second Floor Framing
Overhead Plumbing
Site Work for Utility Yard
Exterior Wall Framing and Sheathing
8.2 Attachment 1 - Monthly Construction Manager's Report October 2025
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Wall Framing, Sheathing, and Roof Deck Fire Proofing
Exterior Sheathing
Event Space HVAC Duct Installation
Exterior Sheathing
Exterior Sheathing
Trash Enclosure/Utility Yard in Progress
8.2 Attachment 1 - Monthly Construction Manager's Report October 2025
317
FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
Report Period: November 1 – 30, 2025
General Contractor: BHM Construction LLC
Construction Manager: Griffin Structures
Architect of Record: Group 4 Architecture
Introduction
November marked a significant push toward enclosure at the Foster City Recreation Center as roofing, waterproofing, and sheathing activities continued across the building exterior. Interior wall framing, overhead rough-ins, and firestopping advanced concurrently in core areas. Site utilities—including PG&E vault work, telecom pathways, and generator pad preparations also progressed, supporting the overall schedule objective of achieving dry-in ahead of winter conditions.
Contract Schedule Summary
NTP Issuance 11/04/24
Contract Duration 608 Calendar Days
Substantial Completion 06/17/26
Contract Final Completion 07/05/26
Approved Extension Days 0
Anticipated Completion Date 07/05/26
Schedule and Critical Path Status
Schedule Update #12 is the most current schedule update and has been reviewed for incorporation into this report. The critical path continues to run through exterior enclosure activities, specifically
8.2 Attachment 2 - Monthly Construction Manager's Report November 2025
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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
waterproofing, flashing, gutter installation, and aluminum window system installation. These enclosure tasks remain the primary drivers toward achieving full dry-in. Update #12 reflects refined sequencing that places increased emphasis on coordination between exterior building components.
Interior work, including top-down framing, mechanical, electrical, and plumbing overhead, and firestopping, continues to advance but is not currently driving the critical path. As roof areas transition to fully waterproofed, interior activities are expected to increase in speed and efficiency.
No critical delays are reported in Schedule Update #12, and the project remains aligned with the contractual substantial completion date. The schedule continues to reflect stable progress with key focus areas centered on maintaining enclosure momentum and sequencing trades efficiently during winter weather.
Inspection & Quality Control
Quality control activities in November focused on confirming proper installation of structural, envelope, and interior systems as the project advanced toward enclosure. Apex performed routine pull tests, torque tests, and material sampling, all of which were accepted without exception. Field inspections verified compliance with project specifications, approved submittals, and manufacturer installation standards.
Concrete, anchor, and masonry inspections showed consistent workmanship and conformance with required testing thresholds. Waterproofing details and envelope-related work continued to receive close oversight, given their importance to dry-in sequencing. No non-conformance reports were issued during November, and inspection trends indicate stable quality performance across trades.
Construction Activities Completed This Month
Building Envelope & Roofing:
• WRB prep, flashing, and spray applications advanced along north and west elevations. • Gutter installation at east barrel roof; west barrel prepared with added insulation. • Standing seam roofing stocked and staged for installation. • Low roof thermoplastic polyolefin (TPO) roofing installation queued for the next clear weather window.
• Window and flashing mockups reviewed for November installation start.
Interior Framing & Systems:
• Level 1 & Level 2 top-down sequence progressed: firestopping, head-of-wall insulation, and single- side gypsum board.
• Line set, ductwork, electrical rough-in, and domestic water extensions advanced in admin and multipurpose areas.
• Fire sprinkler rough-in nearing completion on both levels. • Soffit framing coordination underway for early December start.
Utilities & Site Work:
• PG&E primary conduits inspected and passed; trench backfill and vault work progressing. • Generator and switchgear pad framing advanced; rebar and form prep completed. • Irrigation trenching initiated; telecom vault installation and mandrel testing scheduled. • Light pole and bollard staking and coordination completed.
8.2 Attachment 2 - Monthly Construction Manager's Report November 2025
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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
Construction Activities Planned Next Month
• Continue WRB, flashing, and window preparation toward dry-in. • Begin installation of aluminum window systems.
• Install standing seam roofing as weather permits.
• Advance Level 1 and Level 2 mechanical, electrical, and plumbing overhead and wall rough-ins. • Begin soffit and hard-lid framing.
• Place generator and switchgear pads; continue backfill and conduit terminations. • Electrician to verify PG&E conduits via mandrel testing and perform transformer pad installation.
Key Challenges
Roof Insulation & Gutter Transition Coordination (COR 52.1 & 54):
• Roof insulation detailing continues to require careful sequencing as bent plate elevations and gutter transitions demand tapered insulation, z-girts, and waterproofing enhancements. Approved design solutions maintain drainage continuity and system performance. Work remains weather-dependent but is sequencing well toward dry-in.
Bocce Court Storm Drain & Light Pole Conflict (RFI 237):
• Saturated soil conditions continue at the Bocce Court light pole locations, with uncertainty between natural groundwater and a potential storm drain leak. Pending dry-weather exploratory work by BHM will proceed under conditional payment: if no leak is found, no cost to City. BKF and Romig engaged to provide technical opinion prior to corrective action.
Contract and Contingency Financial Overview
Original Contract Amount $44,626,000.00
Contingency (10%) $4,462,600.00
Approved Contract Change Orders* $651,589.00
Total Adjusted Contract Amount $45,277,589.00
Contingency Remaining $3,811,011.00
Contingency % Remaining 85.4%
Total Completed and Stored to Date** $20,652,790.13
% of Contracts Billed to Date** 45.5%
*Includes all approved CORs to date.
**November 2025 amounts have not been provided by BHM at the time of reporting.
Contract Change Order Updates
The following Change Order Requests were approved by the City in November for incorporation into future Contract Change Order #10. The combined total is $14,461.00.
• COR #9 – Unforeseen Concrete Encasement Demolition/Disposal for $9,665.00. o This addressed unforeseen concrete encasement discovered around abandoned electrical conduits during early demolition. Time and Material (T&M) backup was verified, aligned with RFI 045, and consistent with field observations.
• COR #61 – Automatic Paper Towel Dispenser Curb Notching for $4,796.00.
8.2 Attachment 2 - Monthly Construction Manager's Report November 2025
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FOSTER CITY RECREATION CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
o Required notching of the 4-inch curb at seven recessed paper towel units due to rough opening conflicts confirmed through submittal coordination and RFI 286. Labor hours were reviewed and deemed reasonable with no added materials, disposal, or equipment charges.
The following changes represent items that the City is currently tracking on Time and Material from the previous month:
• CORs 52.1 and 54 were submitted by the Contractor for additional roof insulation where a coordination issue was identified between the structural element and the specified roof insulation thickness. While the City reviews the submitted cost, to not impact the project schedule, the Contractor has been directed to proceed with the purchase of materials and insulation work, while Griffin Structures will review the submitted time tags for labor. The anticipated cost is not to exceed the amount of $86,559.
• RFI 237.1 details potential cost impact for repair of storm drain pipe near bocce courts and boardwalk. The City will track through T&M the Contractor’s exploratory work necessary to identify the source of the excess water near the storm drain at the bocce courts. As part of this exploratory work, the Contractor shall temporarily plug and pump out the storm drain section as needed to facilitate inspection and determine whether a leak is present. If a leak is identified, the City shall be notified to review the condition of the pipe before proceeding with any corrective measures.
Financial and Project Risk Status
Overall project risk remains moderate and stable. Primary focus areas include roofing/weatherproofing sequencing, winter weather exposure, window flashing coordination, the Bocce Court storm drain conflict, and outstanding deferred submittals. None pose an immediate threat to cost or schedule.
Financially, contingency remains strong at 85.4%, with recent change order activity representing routine mid-phase adjustments. Upcoming exposure areas include:
• roofing transitions and weather impacts,
• envelope integration details,
• building mechanical, electrical, and plumbing coordination • shade structure and playground delegated designs.
Mitigation measures include weekly envelope coordination meetings, real-time RFI response tracking, and continuous review of delegated design submittals.
Summary
The project made significant progress in November 2025, with envelope work, roofing preparation, and interior rough-in all advancing in alignment with schedule objectives. Inspection results were positive, and no non-conformances were issued. The project maintained a strong contingency position. Coordination efforts remain focused on achieving full dry-in and advancing interior systems before potential winter conditions. The project continues to trend on schedule and within budget.
Note: This report is a monthly update for the Foster City Recreation Center Rebuild Project, highlighting key construction activities, upcoming tasks, challenges, and budgetary considerations.
8.2 Attachment 2 - Monthly Construction Manager's Report November 2025
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Exterior Scaffolding
Interior Plumbing
Fire Sprinkler In Progress
Interior Framing
Ductwork and Plumbing in Corridor
Interior Framing
8.2 Attachment 2 - Monthly Construction Manager's Report November 2025
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Low Roof Exterior Wall
Waterproof Membrane
Top Down Sheetrock and Continuation of Mechanical Duct
Roof Gutters
Second Floor Wall Framing
Exterior Scaffold
Irrigation Sleeves and Site Staking
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Exterior Scaffolding and Waterproof Membrane
Exterior Scaffolding and Waterproof Membrane
Fire Sprinkler and Interior Framing
In-wall Plumbing Rough-in
In-wall Plumbing Rough-in
Event Roof Weather Barrier
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FOSTER CITY COMMUNITY CENTER REBUILD PROJECTCONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
Report Period: December 1 31, 2025 General Contractor: BHM Construction LLC Construction Manager: Griffin Structures Architect of Record: Group 4 Architecture Introduction December 2025 marked continued progress toward full building enclosure and interior build-out at the Foster City Community Center Rebuild Project. Exterior envelope activities, including roofing, flashing, and window coordination, advanced across multiple elevations, while interior framing, masonry, and overhead rough-ins continued to progress in parallel. Special inspections and quality control activities confirmed compliance across structural steel, rebar, masonry, and roofing-related work. The project remains aligned with planned sequencing, with schedule and financial risk actively managed as the team transitions deeper into enclosure-sensitive and coordination-intensive phases. Contract Schedule Summary NTP Issuance 11/04/24 Contract Duration 608 Calendar Days Substantial Completion 06/17/26 Contract Final Completion 07/05/26 Approved Extension Days 0 Anticipated Completion Date 07/05/26
8.2 Attachment 3 - Monthly Construction Manager's Report December 2025
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FOSTER CITY COMMUNITY CENTER REBUILD PROJECTCONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
Schedule and Critical Path Status Schedule Update #13 reflects continued progression through exterior enclosure and interior rough-in activities, with overall sequencing and logic generally consistent with the prior update. The critical path remains focused on achieving and maintaining full building dry-in, followed by completion of interior framing, overhead MEP rough-ins, and downstream inspection, testing, and commissioning activities. Exterior enclosure work, including roofing, flashing, waterproofing, and window installation, continues to be the primary near-term driver of schedule performance. These activities remain closely coordinated with interior work, as completion of dry-in directly supports acceleration of wall close-in, soffit framing, and ceiling installation. Weather sensitivity and sequencing between envelope trades continue to require active management. Interior construction has progressed in parallel where enclosure conditions allow, with framing, masonry, and MEP rough-ins advancing by area. Coordination across trades in larger program spaces remains a key focus to maintain productivity and avoid downstream conflicts as work transitions toward finishes. Schedule Update #13 does not identify a shift to the contractual completion milestones. Overall schedule risk remains concentrated in weather-dependent enclosure activities, coordination-intensive interior spaces, and timely resolution of deferred submittals and delegated design items. The project team continues to manage these risks through detailed look-ahead planning, phased installation strategies, and ongoing coordination with the contractor, design team, and City. Inspection & Quality Control Inspection and quality control activities in December remained active and well-coordinated as construction advanced through enclosure and interior build-out. Special inspections performed by Apex Testing Laboratories included field welding, reinforcing steel, masonry, metal decking, and related structural work. All inspected work was found to comply with approved drawings, specifications, and installation requirements, and no non-conformance reports were issued. In parallel, routine Building Department inspections were conducted throughout the month across buildings, mechanical, electrical, plumbing, gypsum board, and rough construction disciplines. Inspections were completed incrementally by area and system, with partial approvals issued where appropriate to support continued progress. No unresolved inspection issues were identified, and coordination with the Building Department continues to support ongoing construction activities. Construction Activities Completed This Month Construction activities in December focused on advancing exterior enclosure, interior build-out, and structural completion items as weather permitted. Exterior work included continued progress on standing seam roofing, low-roof waterproofing, flashing, and penetration detailing. Coordination of envelope interfaces progressed in preparation for aluminum window installation and full dry-in sequencing. Masonry advanced at the trash enclosure. Interior work continued in parallel, including framing, overhead mechanical, electrical, and plumbing rough-ins, and preparation for soffit and ceiling work. Structural steel field welding and reinforcing steel
8.2 Attachment 3 - Monthly Construction Manager's Report December 2025
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FOSTER CITY COMMUNITY CENTER REBUILD PROJECTCONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
placement were completed in designated areas and verified through special inspection. Quality control activities were ongoing throughout the month, with field welding, reinforcing steel, masonry, and roofing-related inspections completed and accepted. No non-conforming work was identified during December. Construction Activities Planned Next Month January work will continue to prioritize enclosure progress and interior system advancement to support increased interior productivity. Planned exterior activities include continued standing seam roofing, low-roof waterproofing, flashing, and the start of aluminum window installation as weather conditions allow. Envelope coordination will remain a focus to support sustained dry-in progress. Interior work will continue with framing completion, masonry close-out, and expanded mechanical, electrical, and plumbing rough-in activities. Coordination of soffits, ceilings, and device layouts will advance in larger program spaces to support downstream inspections and finishes. Additional planned activities include ongoing inspections and testing, continued utility coordination in support of permanent power readiness, and preparation for upcoming interior close-in and commissioning activities. Key Challenges Weather-Sensitive Enclosure Work: Roofing, waterproofing, and window installation remain sensitive towinter weather conditions and require close sequencing to maintain progress. Envelope and Interior Coordination: Continued integration of flashing, penetrations, and envelope details requires active coordination across trades to avoid rework. Deferred Submittals and Delegated Design: Timely resolution of remaining deferred submittals remains important to maintain downstream production and commissioning timelines. Contract and Contingency Financial Overview Original Contract Amount $44,626,000.00 Contingency (10%) $4,462,600.00 Approved Contract Change Orders $769,805.00 Total Adjusted Contract Amount $45,395,805.00 Contingency Remaining $3,692,795.00 Contingency % Remaining 82.7% Total Completed and Stored to Date $25,816,515.65 % of Contracts Billed to Date 56.9%
8.2 Attachment 3 - Monthly Construction Manager's Report December 2025
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FOSTER CITY COMMUNITY CENTER REBUILD PROJECTCONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
Contract Change Order Updates The project continues to maintain a strong contingency position as the team advances through enclosure and interior coordination activities. Pending Contract Change Order #10 aggregates multiple previously reviewed and City-approved CORs, primarily related to unforeseen conditions, roofing and envelope coordination, and minor interior code conflicts. These items reflect necessary design clarifications and field coordination typical of this project phase and do not represent scope expansion. The items included are summarized as follows: COR #9: Unforeseen concrete encasement abatement encountered during demolition (RFI 45). COR #12: Electrical Yard Fence and Gate Revisions (Bulletin 2). COR #20: Concrete Masonry Unit walls at Ceramics Yard (RFI 85). COR #52.2 / #54.1: Added tapered and flat insulation at high roof areas to resolve elevation and drainage transitions (RFIs 250.1, 266). COR #57: Added framing and flashing at low roof penetrations to maintain waterproofing continuity (RFI 269). COR #61: Curb notching at recessed paper towel dispensers to meet code-required mounting heights (RFI 286). COR #66: Gap correction between exterior sheathing and slab-on-grade conditions (RFI 312). COR #70: Vent piping flexible connections to accommodate movement and alignment (RFI 255.1). COR #71.1: Trash enclosure hose bib installation clarification (RFI 283). COR #72: Roof hose bib clarification at HB-3 (RFIs 43/146). COR #73: Restroom Piping Revisions (Facilities) COR #79: Food Service Equipment (Specification Update) All CORs included in CCO #10 carry zero-time extension and are aligned with maintaining enclosure progress and interior completion sequencing. As presented, CCO #10 would total $132,677.00. Financial and Project Risk Status Overall project risk remains moderate and manageable. Schedule risk continues to be concentrated around weather-sensitive enclosure activities, coordination-intensive interior work, and the timely resolution of deferred submittals as the project advances through the enclosure and interior build-out phase. Financial risk remains well controlled, with a strong construction contingency position relative to this stage of work. Even with the anticipated execution of CCO #10, contingency usage reflects normal design resolution and coordination-driven adjustments rather than systemic cost risk. Remaining contingency provides sufficient coverage for downstream uncertainties associated with final envelope integration, long-lead items, and commissioning activities. In addition to executed and pending change orders, the project continues to track several CORs under review for potential inclusion in future change orders. These items are in varying stages of design clarification, pricing validation, and owner coordination. The majority reflect normal refinement as construction transitions from documentation to installation, where final detailing and field coordination are confirmed.
8.2 Attachment 3 - Monthly Construction Manager's Report December 2025
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FOSTER CITY COMMUNITY CENTER REBUILD PROJECTCONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
Summary The Foster City Community Center Rebuild Project made steady progress in December 2025, with continued advancement of enclosure, interior construction, and quality control activities. Inspection results were favorable, and no non-conformances were identified. The project remains aligned with planned sequencing and maintains a strong financial position as it transitions further into enclosure-driven and interior completion phases. Note: This report is a monthly update for the Foster City Community Center Rebuild Project, highlighting key construction activities, upcoming tasks, challenges, and budgetary considerations.
8.2 Attachment 3 - Monthly Construction Manager's Report December 2025
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8.2 Attachment 3 - Monthly Construction Manager's Report December 2025
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8.2 Attachment 3 - Monthly Construction Manager's Report December 2025
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8.2 Attachment 3 - Monthly Construction Manager's Report December 2025
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8.2 Attachment 3 - Monthly Construction Manager's Report December 2025
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Contract Change Order Summary Sheet
Original Construction Contract 44,626,000.00$
Current Construction Contract 45,395,805.00$
Original Contingency 4,462,600.00 $
Remaining Contingency 3,692,795.00 $
Contract
Change Order
Number
Change Order
Request Number Description Price Execution Date
CCO#1 2.1 Unforeseen Plastic Cell Removal During Demolition 7,641.00 $ 12/17/2024 CCO#2 3 Handling and Disposal of Existing Asbestos Piping 4,284.00 $ 2/4/2025 CCO#2 4.1 Repair and Relocate Unforeseen Damaged Conduit 6,901.00 $ 2/4/2025 CCO#2 5 Unforeseen Vapor Barrier under Existing Bldg. Slab 145,594.00 $ 2/4/2025 CCO#2 7 Unforeseen Concrete Slab Thickness 12,026.00 $ 2/4/2025 CCO#2 10 Handling and Disposal of Additional Existing Asbestos Piping 7,464.00 $ 2/4/2025 CCO#2 11.1 Lime Treatment of the Building Pad 35,700.00 $ 2/4/2025 CCO#3 15.1 Carpet Tile Pattern and Color Change 4,995.00 $ 5/7/2025 CCO#3 17 Deep Electrical Underground Conduit Support 138,492.00 $ 5/7/2025 CCO#4 16 Grease Wate Heat Trace Insulation 32,000.00 $ 6/6/2025 CCO#4 22 Electrical Support Waterproofing 12,978.00 $ 6/6/2025 CCO#4 24 Added Mop Sinks at Janitor Closets 8,979.00 $ 6/6/2025 CCO#4 27 Design Service Transfer for Operable Partition Bracing (Credit) (8,050.00) $ 6/6/2025 CCO#5 23.1 Modify the Domestic Hot Water System 11,527.00 $ 7/2/2025 CCO#5 25 Meadow 240V Outlet Restoration 12,672.00 $ 7/2/2025 CCO#5 28 Aluminum Curtain Wall Store Front 12,182.00 $ 7/2/2025 CCO#5 33.2 Storm Drain Leak Repair 27,545.00 $ 7/2/2025 CCO#6 13.4 Power for Cathodic Protection and Irrigation Controller 11,455.00 $ 7/21/2025 CCO#6 14.1 Fall Protection Device Model Change 1,933.00 $ 7/21/2025 CCO#6 26.3 Conduit Elevation Adjustment in Salb-on-Grade Rock Section 12,329.00 $ 7/21/2025 CCO#6 34 Etched Finish at Bovve Ball Court Concrete Curbs 2,034.00 $ 7/21/2025 CCO#6 36 Lower Existing Fiber Conduits at Vibe Center 17,829.00 $ 7/21/2025 CCO#6 37 Added Condruit for Telecommunications 33,932.00 $ 7/21/2025 CCO#6 39 Removal of Existing Tree Adjaccent to the new Drive Aisle 2,977.00 $ 7/21/2025 CCO#7 6.1 Power to Operable Partition 13,213.00 $ 9/4/2025 CCO#7 41 AT&T Utility Box Conflict 3,225.00 $ 9/4/2025 CCO#7 42 Asbestos Concrete Pipe Disposal 2,264.00 $ 9/4/2025 CCO#8 29 Balcony Overflow Drain Piping 13,977.00 $ 10/8/2025 CCO#8 35.1 Concrete Pathway Replacement at Bocce Courts 19,240.00 $ 10/8/2025 CCO#8 38.1 Playground Safety Surfacing 10,527.00 $ 10/8/2025 CCO#8 46 Glass Canopy Revisions 19,107.00 $ 10/8/2025 CCO#8 48 Meadow 240V Outlet Connection 14,944.00 $ 10/8/2025 CCO#9 32.2 Additional 4" Wall for Electrical panels 1,124.00 $ 11/21/2025 CCO#9 43 Casework Revisions 4,896.00 $ 11/21/2025
CCO#9 50 Insulation Credit (1,750.00) $ 11/21/2025
CCO#9 51.1 Vapor Barrier Credit (7,124.00) $ 11/21/2025 CCO#9 53 Engineering for the Operable Partition Walls 3,060.00 $ 11/21/2025 CCO#9 55 Steel Deck Material Credit (20,000.00) $ 11/21/2025 CCO#9 58 Additional Framed Walls in Room 141 and 143 5,006.00 $ 11/21/2025 CCO#10 9 Concrete Encasement Abatement 9,665.00 $ approved CCO#10 12 Electrical Yard Fence and Gate 7,477.00 $ approved CCO#10 20 CMU wall at the Ceramics Yard 9,019.00 $ approved CCO#10 52.2 Added Tapered Insulation at High Roof 25,154.00 $ approved CCO#10 54.1 Added insulation at West Roof 31,624.00 $ approved CCO#10 57 Added Framing Flashing Penetrations Low Roof 12,244.00 $ approved CCO#10 61 Automatic Paper Towel Dispenser Conflict with Curbs 4,796.00 $ approved CCO#10 66 Gap Sealant at Exterior Sheathing and Slab on Grade 6,081.00 $ approved CCO#10 70 Vent Piping Flex Connections 12,237.00 $ approved CCO#10 71.1 Trash Enclosure Hose Bib 3,231.00 $ approved CCO#10 72.2 Hose Bib-3 at Roof 1,934.00 $ approved CCO#10 73 Restroom Piping Revisions 6,904.00 $ approved CCO#10 79 Additional Food Service Equipment 2,311.00 $ approved Total Change Orders 769,805.00$
8.2 Attachment 4 - Contract Change Order Summary Sheet
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9 DATE: January 20, 2026
TO: Mayor and Members of the City Council
President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, City/District Manager
FROM: Nate Cruz, Finance Director
DEPARTMENT: Finance
SUBJECT: RATIFYING AND APPROVING THE AUDITED FISCAL YEAR 2024-25 ANNUAL COMPREHENSIVE FINANCIAL REPORT
(ACFR), OTHER AUDIT COMPLIANCE REPORTS, AND THE
FISCAL YEAR 2024-25 WARRANT REGISTERS IN THE FORM
OF THAT ACFR
RECOMMENDATION
It is recommended that the City Council/EMID Board of Directors adopt the attached resolutions ratifying and approving the Fiscal Year 2024-25 Annual Comprehensive Financial Report (ACFR), other audit compliance reports, and the Warrant Register in the Form of that ACFR in accordance with California Government Code Section 37208(c).
EXECUTIVE SUMMARY
The FY 2024-25 ACFR, along with the independent auditor’s clean opinion, confirm the results of another strong fiscal year for the City. Ending General Fund balance on June 30, 2025 was $75.6 million, of which $71.1 million was unrestricted, which represents 109% of the next year’s budgeted operating expenditures.
Year over year General Fund revenues increased by $5.5 million, from $64.3 to $69.8.
This increase was mainly due to the new business license tax structure ($2.1 million) and increased property tax receipts ($1.85 million). Permit revenues also increased
9.1 9.1 Staff Report
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1 2
9 due to the expansion of a research facility in the City. These increases were offset by decreases in transient occupancy tax, interest earnings, and charges for services.
General Fund expenditures totaled $56.7 million with Net Transfers In of $50,000 and Net Transfers Out of $5.8 million. Transfers-In included $50,000 from the Construction and Demolition Recycling Fund representing forfeiture of deposits. Transfers Out included $5.75 million to the City’s Capital Improvement Projects Fund and $34,111 to the Housing Successor Fund for 20% of the loan repayment from the Successor Agency.
BACKGROUND/ANALYSIS
Financial Condition
In addition to the ACFR, the auditors also prepared the following reports as part of their audit engagement with the City/District:
Report on compliance with the Agreement for Distribution of San Mateo County Measure A Funds for Local Transportation Purposes for the year ended June 30, 2025
Report on Compliance with the Agreement for Distribution of San Mateo County Measure W Funds for Local Transportation Purposes for the year ended June 30, 2025
Report on Agreed Upon Procedures Applied to Appropriation Limit Schedule for the year ending June 30, 2026
Report on Internal Control over Financial Reporting and on Compliance and Other Matters based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards for the year ended June 30, 2025
Auditor’s Communication with Those Charged with Governance for the year ended June 30, 2025
These reports are all available for public viewing on the City's website at:
https://www.fostercity.org/finance/page/budget-and-financial-reports.
The City/District was awarded its 32nd consecutive Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) for its FY 2023-24 ACFR. Since the Certificate of Achievement is awarded annually, City staff will submit the FY 2024-25 ACFR for certificate consideration.
As part of the City's annual financial reports preparation process, the Audit Committee reviewed the draft ACFR and each of the above draft reports.
Warrant of Demands / CA Government Code Section 37208(c)
The California Government Code requires that all warrant of demands either be approved at the time of issuance by City Council resolution, or by “ratification and approval in the form of an audited comprehensive annual financial report.” The City
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9 Council adopted Minute Order No. 1041 in 2007, determining that it was in the best interest of the City/District’s financial operations to accept the latter form of approval through the ratification of the annual ACFR. The attached resolutions, upon approval by the City Council and EMID Board of Directors, will satisfy the requirements of California Government Code Section 37208(c).
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Not Applicable
FISCAL IMPACT
There is no fiscal impact associated with the City Council/EMID Board of Directors’ adoption of the attached resolutions approving the Fiscal Year 2024-25 ACFR and the expenditures in the ACFR in accordance with California Government Code Section 37208(c).
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Innovation and Sustainability
ATTACHMENTS:
Attachment 1 – City Resolution
Attachment 2 – EMID Resolution
9.1 9.1 Staff Report
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RESOLUTION NO. _____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY RATIFYING AND APPROVING THE AUDITED FISCAL YEAR 2024-25 ANNUAL COMPREHENSIVE
FINANCIAL REPORT (ACFR) AND OTHER AUDIT COMPLIANCE REPORTS AND THE FISCAL YEAR 2024-25 WARRANT REGISTERS IN THE FORM OF THAT ACFR
CITY OF FOSTER CITY
WHEREAS, the City has determined that California Government Code Section 37208(c) provides an alternative process for the approval of warrant registers; and WHEREAS, California Government Code Section 37208(c) states “notwithstanding subdivisions (a) and (b), budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval in the form of an audited annual comprehensive financial report”; and
WHEREAS, the City has prepared an Annual Comprehensive Financial Report (ACFR) for FY 2024-25 that received an unmodified opinion by its independent auditors, Badawi & Associates, and
WHEREAS, the City also presents other audit compliance reports, as noted below, for ratification and approval.
Report on compliance with the Agreement for Distribution of San Mateo County Measure A Funds for Local Transportation Purposes for the year ended June 30, 2025
Report on Compliance with the Agreement for Distribution of San Mateo County Measure W Funds for Local Transportation Purposes for the year ended June 30, 2025
Report on Agreed Upon Procedures Applied to Appropriation Limit Schedule for the year ending June 30, 2026
Report on Internal Control over Financial Reporting and on Compliance and Other Matters based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards for the year ended June 30, 2025
Auditor’s Communication with Those Charged with Governance for the year ended June 30, 2025
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Foster City that the audited Annual Comprehensive Financial Report and other audit compliance reports for FY 2024-25 are hereby ratified and approved, and that the warrant registers for FY 2024- 25 are approved in the form of that Report.
9.1 Attachment 1 - City Resolution
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9 4
PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the Regular Meeting held on the 20th day of January 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________________
ART KIESEL, MAYOR
ATTEST:
___________________________________
PRISCILLA SCHAUS, CITY CLERK
9.1 Attachment 1 - City Resolution
339
RESOLUTION NO. _____________
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL
IMPROVEMENT DISTRICT RATIFYING AND APPROVING THE AUDITED FISCAL YEAR 2024-25 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AND OTHER AUDIT COMPLIANCE REPORTS AND THE FISCAL YEAR 2024-25 WARRANT REGISTERS IN
THE FORM OF THAT ACFR
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
WHEREAS, the District has determined that California Government Code Section 37208(c) provides an alternative process for the approval of warrant registers; and WHEREAS, California Government Code Section 37208(c) states “notwithstanding subdivisions (a) and (b), budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval in the form of an audited annual comprehensive financial report”; and
WHEREAS, the District has prepared an Annual Comprehensive Financial Report (ACFR) for FY 2024-25 that received an unmodified opinion by its independent auditors, Badawi & Associates, and
WHEREAS, the District also presents other audit compliance reports, as noted below, for ratification and approval.
Report on compliance with the Agreement for Distribution of San Mateo County Measure A Funds for Local Transportation Purposes for the year ended June 30, 2025
Report on Compliance with the Agreement for Distribution of San Mateo County Measure W Funds for Local Transportation Purposes for the year ended June 30, 2025
Report on Agreed Upon Procedures Applied to Appropriation Limit Schedule for the year ending June 30, 2026
Report on Internal Control over Financial Reporting and on Compliance and Other Matters based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards for the year ended June 30, 2025
Auditor’s Communication with Those Charged with Governance for the year ended June 30, 2025
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Estero Municipal Improvement District that the audited Annual Comprehensive Financial Report and other audit compliance reports for FY 2024-25 are hereby ratified and approved, and that the warrant registers for FY 2024-25 are approved in the form of that Report.
9.1 Attachment 2 - EMID Resolution
340
4 1
9 5
PASSED AND ADOPTED as a resolution of the Board of Directors of the Estero Municipal Improvement District at the Regular Meeting held on the 20th day of January 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
ART KIESEL, PRESIDENT
ATTEST:
_______________________________________
PRISCILLA SCHAUS, DISTRICT SECRETARY
9.1 Attachment 2 - EMID Resolution
341
Prepared Date 12/5/2025 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2026/6
Report Number 17
Check Number Vendor Name Description
156689 ESPOSTO'S INC HOLIDAY LUNCHEON 12/10/25
Submitted for Information:
____________________________________________
Nate Cruz, Finance Director/City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON DECEMBER 5, 2025 Check Date
12/5/2025
10.1 Warrant Register Report FY 2025-2026 Number 17 - December 5, 2025
342
Prepared Date 12/5/2025 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2026/6
Report Number 17
5,653.83
5,683.83
Check Amount
10.1 Warrant Register Report FY 2025-2026 Number 17 - December 5, 2025
343
Prepared Date 12/5/2025 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2026/6
Report Number 17A
ACH Date ACH Vendor Name Description
12/5/2025 ACH WILLIAM CLARK LONGEVITY 11/16/2025-12/15/2025 210.00 12/5/2025 ACH BARBARA SCHUTZ LONGEVITY 11/16/2025-12/15/2025 200.00 12/5/2025 ACH DAVID VILLANUEVA LONGEVITY 11/16/2025-12/15/2025 200.00 12/5/2025 ACH MOSHE JOSHUA LONGEVITY 11/16/2025-12/15/2025 275.00 12/5/2025 ACH GLENN WILSON LONGEVITY 11/16/2025-12/15/2025 140.00 12/5/2025 ACH ERIC EGAN LONGEVITY 11/16/2025-12/15/2025 210.00 12/5/2025 ACH DOUGLAS ESTILL LONGEVITY 11/16/2025-12/15/2025 350.00 12/5/2025 ACH THOMAS LINARI LONGEVITY 11/16/2025-12/15/2025 350.00 12/5/2025 ACH MONICA MEDRANO LONGEVITY 11/16/2025-12/15/2025 345.00 12/5/2025 ACH JOSEPH PIERUCCI LONGEVITY 11/16/2025-12/15/2025 140.00 12/5/2025 ACH BRIAN TIDWELL LONGEVITY 11/16/2025-12/15/2025 210.00 12/5/2025 ACH MICHAEL TOWNS LONGEVITY 11/16/2025-12/15/2025 350.00 12/5/2025 ACH CHARLES GOODWIN LONGEVITY 11/16/2025-12/15/2025 350.00 12/5/2025 ACH KENNKETH LAMBRO LONGEVITY 11/16/2025-12/15/2025 350.00 12/5/2025 ACH MOHAMMAD ASLAM LONGEVITY 11/16/2025-12/15/2025 345.00 12/5/2025 ACH KRAIG WHITNEY LONGEVITY 11/16/2025-12/15/2025 350.00 12/5/2025 ACH ALBERT PIACENTE LONGEVITY 11/16/2025-12/15/2025 350.00 12/5/2025 ACH STEVEN ARCHER LONGEVITY 11/16/2025-12/15/2025 140.00 12/5/2025 ACH JOBEE FARRER LONGEVITY 11/16/2025-12/15/2025 275.00 12/5/2025 ACH DANIEL STRAMBI LONGEVITY 11/16/2025-12/15/2025 350.00 12/5/2025 ACH LWP CLAIMS SOLUTIONS MONTHLY ADMIN FEE: DECEMBER 2025, WORKER'S
COMP REPLENSIHMENT, AND WORKER'S COMP
SETTLEMENT
251,868.94
257,358.94
Amount
Submitted for Information:
____________________________________________
Nate Cruz, Finance Director/City Treasurer
ACH ON THIS REGISTER PROCESSED ON DECEMBER 5, 2025
10.1 Warrant Register Report FY 2025-2026 Number 17A - December 5, 2025
344
Prepared Date 12/16/2025 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2026/6
Report Number 18
Check Number Vendor Name Description
156690 A-G SOD FARMS, INC. SOD INSTALLATION LABOR AND MATERIALS 156691 AAA WORKSPACE OFFICE SUPPLIES
156692 ACOM SYSTEMS ANNUAL MAINTENANCE RENEWAL: 1/1/2026 - 12/31/ 2026 156693 AKBAR JONES INSTRUCTOR FEE: VOLLEYBALL
156694 ALAMEDA COUNTY SHERIFF'S OFFICE EVOC DRIVER TRAINING UPDATE FOR POLICE
DEPARTMENT EMPLOYEES
156695 AMAZON CAPITAL SERVICES, INC. MISCE LLANEOUS SUPPLIES - BUILDING AND PARKS -
USB CAR CHARGER PORT & CHARGER CABLE
156696 ANDRA LORENZ REIMBURSEMENT: LIVESCAN - BACKGROUND CHECK
FOR EMPLOYMENT
156697 ANIMAL DAMAGE MANAGEMENT, INC. GROUND SQUIRREL CONTROL SEA CLOUD PARK 156698 APEX TESTING LABORATORIES, INC. CIP635 FOSTER CITY BLVD MEDIAN MODIFICATIONS PROJECT: MATERIAL TESTING SERVICES
156699 ARAGON VETERINARY CLINIC K9 DRAKE - KNEE SURGERY COST 156700 ARLENE GONZALES EMPLOYEE REIMBURSEMENT FOR CALPERA
CONFERENCE
156701 AT&T BUSINESS PHONE LINE SERVICES
156702 AVENU MUNISERVICES LLC CLEARVIEW/STARS SERVICES FOR Q2, 2025 DATA 156703 AXION COMMUNICATIONS TELEPHONE LINE SERVICES - 501 PILGRIM DRIVE 156704 AXON ENTERPRISE, INC. IN-CAR VIDEO SYSTEM AND EQUIPMENTS 156705 AZCO SUPPLY INC CI CONNECTOR WITH SCOUT
156706 B&K VALVES & EQUIPMENT, INC. WA TER VALVES & EQUIPMENT SUPPLIES 156707 BANK OF SAN FRANCISCO BHM - CIP 678 RECREATION CENTER REBUILD PROJECT - RETAINAGE PAYMENT FOR INVOICE #13
156708 BARRY DELFIN INSTRUCTOR FEE: BASKETBALL
156709 BASTION CONSTRUCTION SERVICES IN C REMOVE & REPLACE TURF FOR PARKS 156710 BAY AREA WATER SUPPLY & CONSERVATION
AGENCY
EARTHCAPADES WATER EDUCATION PROGRAM FEES &
DROPLET TECHNOLOGIES LICENSING FEE: JULY -
SEPTEMBER 2025
156711 BAYSIDE BUILDING MATERIALS MISCELLANEOUS MATERIALS & SUPPLIES - PARKS 156712 BELKORP AG LLC MISCELLANOUE PARTS FOR VEHICLES
156713 BETHANY JOHNSTON EMPLOYEE REIMBURSEMENT FOR EVOC DRIVER
TRAINING UPDATE
156714 BHM CONSTRUCTION LLC CIP678 RECREATION CENTER REBUILD PROJECT
CONSTRUCTION SERVICES
156715 BKF ENGINEERS CIP710 SHELL BRIDGE SANITARY SEWER FORCE MAIN REHAB PROJECT AND CIP635 FOSTER CITY BLVD
MEDIAN MODIFICATIONS PROJECT - ENGINEERING
SERVICES
156716 BLANKINSHIP & ASSOCIATES, INC. LAGOON MANAGEMENT- WATER QUALITY CONSULTING SERVICES FOR NOVEMBER 2025
156717 BLUETRITON BRANDS INC 5 GALLON BOTTLED WATER
156718 BUBBA'S FIRE EXTINGUISHER CO FIRE EXTINGUISHER SERVICE 156719 BURKE, WILLIAMS & SORENSEN, LLP CITY ATTORNEY SERVICES FOR OCTOBER 2025 156720 CAL-WEST LIGHTING & SIGNAL MTNC INC STREET LIGHT, TRAFFIC SIGNAL MAINTENANCE, AND
LIGHTING REPAIR
156721 CALIFORNIA PUBLIC POLICY GROUP INC. LOBBYING SERVICES: NOVEMBER 2025 156722 CEL ANALYTICAL INC LAGOON SAMPLING - NOVEMBER 2025 156723 CHRISTOPHER HASTINGS REIMBURSEMENT FOR LIVESCAN - EMPLOYMENT 156724 CINTAS CORPORATION UNIFORM/LAUNDRY SERVICES
156725 CITY OF SAN MATEO WASTE WATER TREATMENT PLAN OPERATIONS AND MAINTENANCE, PROGRAM SALARIES FOR FY25/26 Q1,
AND ADJUSTMENTS
156726 CLARK PEST CONTROL OF STOCKTON INC PEST CONTROL SERVICES 156727 COCCONI ELECTRIC COMPANY ELECTRICAL SERVICES - SUPPLIES FOR MAINTENANCE SHED
156728 COLMA FIREMEN'S SOCIAL CLUB COUNCIL OF CITIES DINNER/MEETING FEE FOR CITY
COUNCIL MEMBERS
156729 COMMUNICATION ACADEMY INSTRUCTOR FEE: MATH OLYMPIAD 156730 CONSOR NORTH AMERICA INC CIP690 SEISMIC IMPROVEMENT LAGOON PUMP
PROJECT ENGINEERING SERVICES
Check Amount
9,109.59
1,286.48
8,979.66
936.00
12/16/2025
12/16/2025
12/16/2025
240.00
22.46 704.25
12/16/2025
12/16/2025
12/16/2025
1,010,257.83
544.00
4,645.00
12/16/2025
12/16/2025
12/16/2025
450.00
40.00 674.72
12/16/2025
12/16/2025
12/16/2025
55,495.50
26,851.89
5,000.00
12/16/2025
12/16/2025
12/16/2025
530.00
87.42 200.00
12/16/2025
12/16/2025
12/16/2025
43.96 2,294,731.98
1,071.75
12/16/2025
12/16/2025
12/16/2025
1,465.00
1,656.53
506.74
375.00
51.97 12/16/2025
12/16/2025
12/16/2025 1,620.00
12/16/2025
12/16/2025
12/16/2025
120,775.37
171.00
9,999.00
21,238.54
6,092.19
5,347.71
Check Date
12/16/2025
12/16/2025
12/16/2025
12/16/2025
12/16/2025
2,228.00
5,443.22
1,471.76
12/16/2025
12/16/2025
12/16/2025
90.08 35.00
350.00
12/16/2025
12/16/2025
12/16/2025
12/16/2025
12/16/2025
12/16/2025
1,114.83
10.1 Warrant Register Report FY 2025-2026 Number 18 - December 16, 2025
345
Prepared Date 12/16/2025 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2026/6
Report Number 18
Check Number Vendor Name Description Check AmountCheck Date 156731 CONSOR PMCM, INC CIP700 FUEL SYSTEMS IMPROVEMENTS PROJECT
CONSTRUCTION MANAGEMENT SERVICES
156732 CONTRACT SWEEPING SERVICES STREET SW EEPING SERVICES- JULY & NOVEMBER 2025 156733 CORE & MAIN LP MISCELLANEOUS SUPPLIES FOR SEWER PROGRAM 156734 CORODATA RECORDS MANAGEMENT INC OFF-SITE RECORDS STORAGE 156735 CREATIVE SECURITY COMPANY INC. BACKGROUND INVESTIGATION 156736 CRESCO EQUIPMENT RENTALS DIAMOND CHAIN SUPPLIES
156737 CSG CONSULTANTS INC. FOSTER CITY STAFF AUGMENTATION SERVICES:
9/27/2025 - 10/31/2025
156738 CURTIS CHEN REFUND UTILITY OVER PAYMENT
156739 CYCLE GEAR, INC. MOTORCYCLE PARTS/SUPPLIES FOR POLICE DEPT 156740 DAVID LIU EMPLOYEE REIMBURSEMENT FOR CALPELRA
CONFERENCE
156741 DAVID TURCH AND ASSOC. GOVT. AFFAIR CONSULTING SERVICES: NOVEMBER 156742 DAWUD BREWER EMPLOYEE REIMBURSEMENT FOR CALPELRA
CONFERENCE
156743 DOHYOUNG KIM CLASS REFUND: SUMMER25-SC9-B
156744 DOMESTIC TRUCK DRIVING SCHOOL CDL CLASS B TRAINING FOR PUBLIC WORKS DEPT
EMPLOYEE
156745 DOUGLAS NIX EMPLOYEE REIMBURSEMENT FOR EVOC DRIVER
TRAINING UPDATE
156746 ECONOMIC & PLANNING SYSTEMS INC GILEAD CAMPUS EXPANSION PROJECT INITIATION & FISCAL IMPACT ANALYSIS SERVICES - OCTOBER 2025
156747 ERLER & KALINOWSKI, INC. CIP652 WASTEWATER TREATMENT PLAN MASTER
PLAN IMPROVEMENTS PROJECT ENGINEERING
OVERSIGHT SERVICES: OCTOBER 2025
156748 ENERGY SYSTEMS LIFT STATION 18 REPAIR SERVICES
156749 ESTERO MUNICIPAL IMPROVEMENT DIST. WAT ER SERVICES: SEPTEMBER 2025 - NOVEMBER 2025 156750 ETHAN KOVAL EMPLOYEE REIMBU RSEMENT FOR EVOC DRIVER
TRAINING UPDATE
156751 EWING IRRIGATION PRODUCTS MISCELLANEOUS MATERIAL & IRRIGATION SUPPLIES - PARK
156752 FEHR & PEERS PLANNING & ENGINEERING SERVICES FOR FOSTER
CITY CHESS HATCH LOS
156753 FORELAND PARTS INC. AUTO PARTS
156754 FORTRA, LLC ALERT LOGIC ESSENTIALS
156755 FREYER & LAURETA, INC. CIP721 LAGOON INTAKE STRUCTURE REHAB ENGINEERING SERVICES: OCTOBER 2025
156756 GAWFCO ENTERPRISES INC CARWASH SERVICES: NOVEMBER 2025 156757 GOLDEN GATE TRUCK CENTER VEHICLE REPAIR & PARTS
156758 GRAINGER MISCELLANEOUS SUPPLIES - BUILDING, SEWER, WATER & LAGOON PROGRAM
156759 GRANITE ROCK COMPANY #26462 MISCELLANEOUS S SUPPLIES - WATER PROGRAM 156760 GROUP4 ARCHITECTURE RESEARCH CIP678 RECREATION CENTER REPLACEMENT PROJECT CONSTRUCTION SUPPORT SERVICES: OCTOBER 2025
156761 HACH COMPANY MISCELLANEOUS SUPPLIES - WATER PROGRAM 156762 HAYWARD SOFTBALL UMPIRES ASSOC ADULT SOFTBALL UMPIRES 156763 HIP HOUSING AFFORDABLE VENTURES INC PROPERTY MANAGEMENT FEES AND WEEKLY MAINTENANCE-: DECEMBER 2025
156764 HOME DEPOT CREDIT SERVICES MISCELLANEOUS SUPPLIES FOR VEHICLE PROGRAM 156765 HUFFMAN-BROADWAY GROUP, INC. CIP657 LEVEE PROTECTION PLANNING PROJECT ON
CALL ENVIRONMENTAL SUPPORT SERVICES
156766 IEDA MEMBER DUES FOR LABOR RELATION SERVICES
156767 INFOSEND INC. ONLINE UTILITY SUPPORT SERVICES: SEPTEMBER - NOVEMBER 2025
156768 IT'S PERSONNEL P.C. HR SERVICES FOR OCTOBER 2025 156769 J & C DOOR EXPERTS INC. DOOR FRAME REPLACEMENT &ELECTRIC STRIKE FOR
PD, AND MORTISE CASSETTE FOR PW LIFT STATION
156770 J. SNELL & CO., INC. TIME STAMP MACHINE REPAIR
156771 JET MULCH INC WOOD CHIPS & INSTALLATION - PARKS
156772 JULIO CLEANING AND MAINTENANCE SVCS JANITORIAL SERVICES FOR BUILDINGS: NOVEMBER 2025
156773 JUNIOR CHEF STARS INSTRUCTOR FEE: COOKING CLASSES12/16/2025 1,170.00 12/16/2025
12/16/2025
12/16/2025
409.30
9,954.44
24,752.00
12/16/2025
12/16/2025
12/16/2025
11,678.28
17,580.00
8,282.87
12/16/2025
12/16/2025
12/16/2025
12,121.32
3,534.03
3,910.77
12/16/2025
12/16/2025
12/16/2025
2,674.34
2,052.00
4,460.05
12/16/2025
12/16/2025
12/16/2025
363.54
5,715.16
95,444.41
12/16/2025
12/16/2025
12/16/2025
270.00
119.88
225.74
12/16/2025
12/16/2025
12/16/2025
9,814.88
323.16
8,682.24
12/16/2025
12/16/2025
12/16/2025
62,295.50
43.96 930.40
12/16/2025
12/16/2025
12/16/2025
9,150.50
1,356.16
11,870.00
12/16/2025
12/16/2025
12/16/2025
240.00
2,800.00
43.96 12/16/2025
12/16/2025
12/16/2025
294.04
7,500.00
1,482.40
12/16/2025
12/16/2025
12/16/2025
2,689.75
77.16 296.64
12/16/2025
12/16/2025
12/16/2025
145.77
67.20 584.88
12/16/2025
12/16/2025
12/16/2025
43,854.25
21,000.00
1,553.45
10.1 Warrant Register Report FY 2025-2026 Number 18 - December 16, 2025
346
Prepared Date 12/16/2025 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2026/6
Report Number 18
Check Number Vendor Name Description Check AmountCheck Date 156774 KAI ANDO REIMBURSEMENT: LIVESCAN FOR EMPLOYMENT
156775 LDVALI LLC INSTRUCTOR FEE: LINE DANCE
156776 LORAL LANDSCAPING INC. LANDSCAPE MAINTENANCE FOR DECEMBER 2025 156777 LYLY MAI EMPLOYEE REIMBURSEMENT FOR EVOC DRIVER
TRAINING UPDATE
156778 LYNGSO GARDEN MATERIALS, INC. LANDSCAPE MATERIALS- PARK 156779 MCK SERVICES, INC CIP722 RETAINAGE RELEASE - STREET REHABILITATION 156780 METRO LIGHTING DBA WESCHEM INC. LIGHTING SUPPLIES - PARKS 156781 MISSION CLOUD SERVICES, INC CALOPPS AWS SERVICES: DECEMBER 2025 156782 MISSION LINEN SUPPLY-UNIFORM LAUNDRY SERVICES - PARKS 156783 MOBILE MODULAR MANAGEMENT CORP. CIP678:TEMP MODULAR BLDGS - REC CENTER PROJECT 156784 MOESCHO ART LLC INSTRUCTOR FEE: VOLLEYBALL FALL 2025 156785 MUNICIPAL MAINTENANCE EQUIP INC. MISCELLANEOUS SUPPLIES - SEWER 156786 NATIONAL BUSINESS FURNITURE LLC BOOKCASE & LATERAL FILE SETS 156787 NAVIA BENEFIT SOLUTIONS, INC. FL EXIBLE SOLUTIONS PARTICIPANT FEE FOR NOVEMBER 2025
156788 NINJAONE LLC ANNUAL SUBSCRIPTION: 11/30/2025 - 11/29/2026 156789 NWESTCO LLC UST OPERATOR INSPECTION FOR LIFT STATION #29 156790 OFFICE DEPOT OFFICE SUPPLIES - PARK & REC
156791 OGAWA-MUNE INC PLANT MATERIALS FOR PARKS
156792 OPTIV SECURITY, INC. ANNUAL SUBSCRIPTION 9/29/2025 - 9/28/2026 156793 OTIS ELEVATOR COMPANY ELEVATOR REGULAR MAINTENANCE SERVICE :
OCTOBER 2025 - FEBRUARY 2026 AND A SERVICE CALL
ON 10/28/2025
156794 PACE GLASS COMPANY GLASS INSTALLATION
156795 PACIFIC COAST POLYGRAPH AND PRE-EMPLOYMENT EXAMS 156796 PACIFIC GAS & ELECTRIC COMPANY ELECTRI CITY & GAS IN OCTOBER AND NOVEMBER 2025 156797 PACIFIC OFFICE AUTOMATION, INC COPIER USAGE CHARGES 156798 PENINSULA GYMNASTICS INSTRUCTOR FEE: GYMNASTICS
156799 PERFORMANCE MECHANICAL, INC CIP695: LS59 EFFLUENT LINE CONSTRUCTION
SERVICES
156800 PETERSON CAT LOAD TEST ON GENERATOR AT CITY HALL 156801 PETERSON TRUCKS INC OIL SAMPLE KITS FOR VEHICLE DEPARTMENT 156802 PLACEWORKS EA2025-0001 FOSTER CITY GILEAD/CHESS HATCH
PROJECT INITIAL STUDY & ENVIRONMENTAL REVIEW
156803 FERGUSON ENT #3325-DBA POLLARDWATER MISCELLANEOUS SUPPLIES FOR WATER PROGRAM 156804 PRUDENTIAL CLEANROOM SERVICES TOWEL/UNIFORM LAUNDRY SERVICES 156805 QUADIENT, INC. POSTAGE MACHINE PURCHASE, 3 YEARS
MAINTENANCE FEE, ANNUAL METER RENTAL FEE AND
POSTAGE FOR CITYWIDE MAILS
156806 RAJ P MOTIPARA SYNTHETIC TURF REBATE
156807 RAPID FIRE SAFETY & SECURITY LLC FIRE SYSTEM INSPECTIONS, MAINTENANCE
INSPECTION SERVICE AND COMMERCIAL FIRE
156808 RECOLOGY SAN MATEO COUNTY COMPOST DELIVERY FEE FOR BOAT PARK AND
COMMERCIAL WASTE SERVICES
156809 RONALD Y CHAN PLANNING DEPOSIT REFUND
156810 SFPUC - WATER WATER: 10/11/25-11/10/25
156811 SAN MATEO CO HEALTH DEPT PORTABLE WATER LAB TEST 156812 COUNTY OF SAN MATEO ANIMAL CONTROL SHARE COST
156813 SAN MATEO COUNTY MOSQUITO ABATEMENT SERVICES - OCTOBER 2025 156814 SAN MATEO DAILY JOURNAL SPEED ORDINANCE NOTICE
156815 SAN MATEO LAWN MOWER SHOP EQUIPMENT PARTS FOR VEHICLE PROGRAM 156816 SCHAAF & WHEELER CONSULTING CIP717:ENGINEERING SERVICES 156817 SELINA VIGIL EMPLOYEE REIMBURSEMENT :CLEARS CONFERENCE 156818 SHAPE INCORPORATED 6" FLYGT PUMP
156819 SPEEDPRO SF PENINSULA MISCELLANEOUS SIGNS FOR PARKS 156820 SPENCON CONSTRUCTION INC SIDEWALK REPAIR PROGRAM 156821 STACY JIMENEZ EMPLOYEE REIMBURSEMENT: 2025 LEAGUE OF CA
CONFERENCE
156822 DEPARTMENT OF JUSTICE FINGER PRINT FEE FOR POLICE DEPARTMENT 156823 STATE WATER RESOURCES CONTROL BOARD ANNUAL PERMIT FEES FOR CITY FACILITIES AND LEVEE 12/16/2025 266.65
12/16/2025
12/16/2025
12/16/2025
4,904.00
1,228.00
955.12
12/16/2025
12/16/2025
12/16/2025
332.34
522.42
7,453.40
12/16/2025
12/16/2025
12/16/2025
1,925.00
207.06
57,995.26
12/16/2025
12/16/2025
12/16/2025
1,440.19
1,288.00
173,065.65
12/16/2025
12/16/2025
12/16/2025
337.85
1,250.00
980.94
12/16/2025
12/16/2025
12/16/2025
873.91
6,060.31
1,879.43
12/16/2025
12/16/2025
12/16/2025
12,840.00
250.00
239.84
12/16/2025
12/16/2025
12/16/2025
1,905.08
1,835.77
200.00
12/16/2025
12/16/2025
12/16/2025
704.64
10,198.13
8.86 12/16/2025
12/16/2025
12/16/2025
51,441.99
6,669.56
9,970.06
12/16/2025
12/16/2025
12/16/2025
19,032.62
43.96 289.57
12/16/2025
12/16/2025
40.00 105.60
12/16/2025
1,812.00
12/16/2025 177,942.00
12/16/2025 3,548.82
12/16/2025 1,008.00
12/16/2025 1,768.22
12/16/2025 111,728.74
12/16/2025 1,865.62
12/16/2025 14,625.63
12/16/2025 1,264.81
12/16/2025 94,976.25
12/16/2025 257.41
12/16/2025 283.00
12/16/2025 8,138.00
959,286.0312/16/2025
10.1 Warrant Register Report FY 2025-2026 Number 18 - December 16, 2025
347
Prepared Date 12/16/2025 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2026/6
Report Number 18
Check Number Vendor Name Description Check AmountCheck Date 156824 SUMMIT AUTO BODY & PAINTING TRUCK #49 REPAIR & PARTS 156825 SUPERION, LLC OPENGOV INTEGRATION UPDATE AND ANNUAL TRAKIT
MAINTENANCE FEE
156826 SWICKARD TOYOTA 101 VEHICLE REPAIR PARTS & LABOR 156827 T-MOBILE MONTHLY CELLULAR SERVICE
156828 TAIT ENVIRONMENTAL SERVICES INC CIP700 FU EL SYSTEM IMPROVEMENTS - ENGINEERING
SERVICES
156829 TARGET SPECIALTY PRODUCTS PLANT MATERIALS
156830 TELECOMMUNICATIONS ENGINEERING
ASSOCIATION
ANNUAL SUBSCRIPTION
156831 TERRYBERRY MFG JEWELERS EMPLOYEE SERVICE PINS
156832 THE SHERWIN-WILLIAMS CO PAINT SUPPLIES FOR POLICE DEPT PROJECT 156833 THERMAL MECHANICAL INC. HVAC SYSTEM REPAIR SERVICES AND PARTS 156834 THREE ALARM ELECTRICAL SYSTEMS INC FIRE ALARM MONITORING :JANUARY -MARCH 2026 156835 TOUCH 3 VOLLEYBALL LLC INSTRUCTOR FEE: VOLLEYBALL 156836 TOWNE FORD SALES AUTO PARTS
156837 UNDERGROUND REPUBLIC WATER WORKS MISCELLANEOUS SUPPLIES WATER AND STREET
PROGRAMS
156838 URBAN PLANNING PARTNERS INC. PLANNING SERVICES THROUGH 11/30/2025 156839 UTILITY TELECOM GROUP, LLC MONTHLY INTERNET SERVICES 156840 VB GOLF, LLC CIRF REIMBURSEMENT PROGRESS PAYMENT 156841 VERITIV OPERATING COMPANY JANITORIAL SUPPLIES
156842 VICTORIA PIERUCCI EMPLOYEE REIMBURSEMENT FOR EVOC DRIVER
TRAINING UPDATE
156843 VISION SERVICE PLAN - (CA) VISION PREMIUM PAYMENT FOR DECEMBER 2025 156844 WE GO LOGO YOUTH ADVISORY COMMITTEE SWEATSHIRTS AND
PARK STAFF APPARELS
156845 WEST COAST CODE CONSULTANTS, INC CIP678 RECREATION CENTER REBUILD PROJECT :BUILDING SERVICES AND ON-CALL SERVICES
156846 WEX BANK OFFSITE DIESEL FUEL CHARGES FOR CITY FLEET 156847 WHEEL WORKS WHEEL ALIGNMENT PART AND SERVICES
156848 WILSEY HAM CIP707 INSTALLATION OF REAR SECURITY GATE PROJECT ENGINEERING SERVICES -OCTOBER 2025
156849 WORLD CUP SOCCER CAMPS & CLINICS INSTRUCTOR FEE: SOCCER 156850 ZARINE BATLIWALLA REFUND UTILITY OVER PAYMENT
156851 4LEAF, INC. ON-CALL BUILDING SERVICES- OCTOBER 2025 156852 888 TABLE TENNIS CENTER INSTRUCTOR FEE: PING PONG 6,011,929.71
Submitted for Information:
____________________________________________
Nate Cruz, Finance Director/City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON DECEMBER 16, 2025 12/16/2025 4,259.06
12/16/2025 43,362.46
12/16/2025 4,731.73
12/16/2025 4,995.71
12/16/2025 6,730.38
12/16/2025 10,063.82
12/16/2025 11,928.75
12/16/2025 1,491.85
12/16/2025 118.37
12/16/2025 10,294.64
12/16/2025 2,271.00
12/16/2025 199.50
12/16/2025 4,124.19
12/16/2025 14,185.85
12/16/2025 2,187.50
12/16/2025 3,241.14
12/16/2025 58,899.31
12/16/2025 4,449.35
12/16/2025 1,344.00
12/16/2025 180.00
12/16/2025 5,755.00
12/16/2025 163.20
12/16/2025 681.19
12/16/2025 47,170.80
12/16/2025 43.96
12/16/2025 1,694.37
12/16/2025 1,566.90
12/16/2025 10,503.75
12/16/2025 4,297.33
10.1 Warrant Register Report FY 2025-2026 Number 18 - December 16, 2025
348
Prepared Date 12/30/2025 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2026/6
Report Number 19
Check Number Vendor Name Description
156853 AAA WORKSPACE CITY WIDE PAPER
156854 ALISTO ENGINEERING GROUP, INC CIP723 WATER MAIN CONDITION ASSESSMENT PROJECT: ENGINEERING SERVICES
156855 AMAZON CAPITAL SERVICES, INC. MISCELLANEOUS SUPPLI ES FOR BUILDING, VEHICLE,
AND IT DEPARTMENTS
156856 AMY SIROTA SPRING 2026 ACTIVITY GUIDE
156857 APEX POWER ELECTRICAL SUPPLY AND CIRCUIT BREAKER FOR LIFT STATION# 31 156858 AQUA METRIC SALES COMPANY MISCELLA NEOUS SUPPLIES FOR WATER DEPARTMENT 156859 BADAWI & ASSOCIATES FY24/25 AUDIT SERVICES
156860 BAN SERVICE COMPANY, INC. PEST CONTROL SERVICES
156861 BAY AREA AIR QUALITY MGMT DISTRICT ANNUA L PERMIT RENEWAL FOR LIFT STATION# 59 &
PORTABLE ENGINES
156862 BKF ENGINEERS CIP635 FOSTER CITY BLVD MEDIAN MODIFICATIONS PROJECT: ENGINEERING SERVICES
156863 BRADY COMPANIES, LLC MISC ELLANEOUS SUPPLIES FOR PARK 156864 BUBBA'S FIRE EXTINGUISHER CO FIRE EXTINGUISHER SERVICES- 398 CHESAPEAKE 156865 CHEMSEARCH ECOFLOW BIOAMP TREATMENT FOR LIFT STATIONS 156866 CINTAS CORPORATION UNIFORM/LAUNDRY SERVICES
156867 CITY OF SAN MATEO WWTP & PR OGRAM MANAGEMENT EMID SHARES DRAW REF#78 PAYMENT
156868 GRISWOLD INDUSTRIES VALVES MAINTENANCE
156869 CLARK PEST CONTROL OF STOCKTON INC PEST CONTROL SERVICES FOR LMIHAF HOUSING 156870 CONSOR NORTH AMERICA, INC. CIP660 WATER TANK & FACILITIES IMPROVEMENT PROJECT: CONSTRUCTION SUPPORT AND DESIGN
SERVICES
156871 CORODATA RECORDS MANAGEMENT INC OFF SITE RECORDS STORAGE 156872 CSG CONSULTANTS INC. STAFF AUGM ENTATION, CONSTRUCTION INSPECTION
AND REVIEW SERVICES
156873 CUMMINS SALES & SERVICE (DBA) CIP700 FU EL SYSTEM IMPROVEMENTS PROJECT:
ENGINES REPAIRS SERVICES
156874 CWEA CERTIFICATION RENEWAL FOR WASTE WATER DEPT
156875 CYCLE GEAR, INC. MOTORCYCLE PARTS/SUPPLIES
156876 DELFIN, GERARDO JR. VISION REIMBURSEMENT FOR FY25/26 156877 DIANE PITMAN EMPLOYEE REIM BURSEMENT FOR CALPELRA
CONFERENCE
156878 ECONOMIC & PLANNING SYSTEMS INC UP 2025-0012 GILEAD CAMPUS EXPANSION PROJECT
INITIATION & FISCAL IMPACT ANALYSIS SERVICES-
NOVEMBER 2025
156879 ERLER & KALINOWSKI, INC. URBAN WA TER MANAGEMENT PLAN & WATER
RESOURCE MANAGEMENT CONSULTING SERVICES
156880 ENERGY SYSTEMS BATTERY FOR LIFT STATION# 18
156881 ESTERO MUNICIPAL IMPROVEMENT DI ST. WATER SERVIC ES: NOVEMBER 2025 156882 EWING IRRIGATION PRODUCTS MISCELLANEOUS IRRIGATION SUPPLIES 156883 FEHR & PEERS D563:FC CHESS HATCH LOS PROJECT CONSULTING
SERVICES
156884 FLOWERS ELECTRIC & SERVICE CO. INC. REPL ACE TRANSFORMER AT BAFFIN PUMP STATION 156885 FOLGERGRAPHICS ACTIV ITY GUIDE PRINTING
156886 FORELAND PARTS INC. AUTO PARTS
156887 GACHINA LANDSCAPE MANA GEMENT LANDSCAPE MAINTENA NCE & REPAIR SERVICES 156888 THE GOODYEAR TIRE & RU BBER COMPANY TIR E SUPPLIES & TIRE SERVICES 156889 GP CRANE & HOIST SERVICES CRANES ANNUAL INSPECTION FOR 3 OVERHEAD CRANES
156890 GRAINGER MISCELLANEOUS SU PPLIES FOR BUILDING AND
SEWER PROGRAM DEPARTMENTS
156891 GRIFFIN STRUCTURES INC CIP678 RECREATION CENTER REBUILD PROJECT:
CONSTRUCTION SERVICES
156892 GROUP4 ARCHITECTURE R ESEARCH CIP678 RECREATION CENT ER REBUILD PROJECT:
CONSTRUCTION SUPPORT SERVICES
156893 GYM PRECISION INC SERVICE CALL FOR GYM EQUIPMENTS 12/30/2025
12/30/2025
12/30/2025
71,336.60
44,931.57
195.00
12/30/2025
12/30/2025
12/30/2025
2,745.31
321.43
4,162.78
12/30/2025
12/30/2025
12/30/2025
1,192.82
424.95
1,111.70
12/30/2025
12/30/2025
12/30/2025
3,405.22
261.49
34,557.95
12/30/2025
12/30/2025
12/30/2025
755.65
8,289.75
3,319.00
12/30/2025
12/30/2025
12/30/2025
2,369.40
114.00
131.84
12/30/2025
12/30/2025
12/30/2025
200.00
1,550.76
4,483.75
12/30/2025
12/30/2025
625,060.44
2,498.14
800.00
12/30/2025
12/30/2025
12/30/2025
11,622.25
186.46
32,587.75
565.00
4,789.50
12/30/2025
12/30/2025
12/30/2025
80.00 2,129.91
674.72
12/30/2025
Check Date
12/30/2025
12/30/2025
Check Amount
262.28
2,863.25
12/30/2025
12/30/2025
12/30/2025
1,951.44
1,200.00
473.34
12/30/2025
12/30/2025
12/30/2025
12,350.43
3,473.50
1,040.00
12/30/2025
12/30/2025
12/30/2025
2,268.00
10.1 Warrant Register Report FY 2025-2026 Number 19- December 30, 2025
349
Prepared Date 12/30/2025 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2026/6
Report Number 19
Check Number Vendor Name DescriptionCheck Date Check Amount 156894 HF&H CONSULTANTS, LLC. C APACITY FEE STUDY SERVICES 156895 HIP HOUSING AFFORDABLE VEN TURES INC LMIHAF HOUSING UNITS MANAGEMENT FEE- DECEMBER 2025 & CITY HOUSING FUNDS FOR HOME
SHARING PROGRAM FUNDING
156896 HOME DEPOT CREDIT SERVICES MIS CELLANEOUS MATERIALS & SUPPLIES 156897 INTERSTATE BATTERY SYSTEM OF SF BATTERIES FOR WASTEWATER PROGRAM 156898 INTERSTATE TRAFFI C CONTROL PROD INC MISCELLANEOU S SUPPLIES FOR STREET PROGRAM 156899 JAMES LOUIE-DER RAIN BARREL REBATE
156900 JENNY SPATARO VISION REIMBURSEMENT FOR FY25/26
156901 LANGUAGE LINE SER VICES LANGUAGE LINE TRANSLATION SERVICES 156902 LAW ENFORCEMENT PRE-EMPLOYMENT EXAMS
156903 METRO LIGHTING DBA WES CHEM INC. LIGHTING SUPPLIES 156904 MISSION LINEN SUPPLY-UNIFORM LAUNDRY SERVICES
156905 MUSCO SPORTS LIGHTING, LLC ANNUAL CONTROL LINK SERVICES 156906 NAFA FLEET MANAGEMENT ASSOCIATION M EMBERSHIP FOR VEHICLE DEPT EMPLOYEE 156907 NATE CRUZ EMPLOYEE REIMBURSEMENT FOR GFOA ERP
CONFERENCE
156908 NBC SUPPLY CORP PARKS SAFETY SUPPLIES
156909 NORFIELD DEVELOPMENT PARTNERS, LLC LOCATOR LOGI X ANNUAL RENEW 156910 OFFICE DEPOT OFFICE SUPPLIES
156911 OKSANA ZHAMBALOVA RENTAL DEPOSIT REFUND
156912 OTIS ELEVATOR COMPANY ELEVATOR MAINTENANCE SERVICES: JANUARY- MARCH 2026
156913 PACIFIC GAS & EL ECTRIC COMPANY ELECTRICITY & GAS 156914 PEI MIN LI EMPLOYEE REIMBURSEMENT: GFOA ERP
156915 PRECISION ENGR AVERS INC PLAQUES
156916 PREFERRED ALLI ANCE DOT COMPLIANCE SERVICES
156917 PRIORITY 1 VEHICLE MISC ELLANEOUS PARTS/SUPPLIES 156918 PRUDENTIAL CLEANROOM SERVICES TOWEL/UNIFORM LAUNDRY SERVICES 156919 ROADSAFE TRAFFIC SYSTEMS INC. SUPPLIES FOR STREETS 156920 SAN MATEO CO CONTROLLER'S OFFICE PARKING CITATION ALLOCATION CONTRIBUTION- NOVEMBER 2025
156921 SAN MATEO CONSOLIDATED FIRE DEPT REIMBURSEMENT FOR 2025 CIVICS ACADEMY 156922 SAN MATEO COUNTY SHERIFF'S OFFICE CRIME LAB FEES 156923 SERVICE PRESS INC. BUSINESS CA RDS FOR PUBLIC WORKS AND
COMMUNITY DEVELOPMENT DEPARTMENTS
OS156924 SHAPE INCORPORATED MISCELLANE OUS SUPPLIES FOR SEWER PROGRAM 156925 STATE OF CALIFORNIA E LEVATOR INSPECTION FEE
12/30/2025 156926 DEPARTMENT OF JUST ICE FINGERPRINT APP SERVICES 156927 STATE WATER RESOURCES CONTROL BOARD CIP698 RECREATION CENTER REBUILD PROJECT
CONSTRUCTION GENERAL PERMIT AND ANNUAL
WATER SYSTEM PERMIT FEES
156928 SUPERION, LLC OPENGOV INTEGRATION UPDATE
156929 SWRCB-DWOCP DISTRIBUTION CE RTIFICATION FOR WATER DEPT
EMPLOYEE
156930 TAIT ENVIRONMENTAL SER VICES INC CIP700 FUEL SYSM IMPROVEMENT PROJECT
ENGINEERING SERVICES
156931 TELECOMMUNICATION S ENGINEERING RADI O EQUIPMENT FEES 156932 TOWNE FORD SALES AUTO PARTS & SUPPLIES
156933 TURBO DATA SYSTEM, INC. CITATI ON PROCESSING FOR NOVEMBER 2025 156934 UNDERGROUND REPUBLIC WATER WORKS MISCELLANEOUS SUPPLIES FOR WATER AND STREET
DEPARTMENTS
156935 VALLEY OIL COMPANY GAS
156936 VERITIV OPERATING COM PANY JANITORIA L SUPPLIES
156937 WEST COAST CODE CONSULTANTS, INC C IP678 RECREATION CENTER REBUILD PROJECT
SERVICES & GENERAL BUILDING SERVICES
156938 WESTCOAST PLUMBING SERVICE INC. PLUMBING SERVICES 156939 WESTERN STATES OIL COMPANY DIESEL FUEL
156940 WILDLIFE INNOVATIONS, INC. CANADA GOOSE CONTROL SERVICES
96.00 12/30/2025
12/30/2025
15,378.83
29,831.25
12/30/2025
12/30/2025
12/30/2025
117.28
3,276.88
22,968.34
12/30/2025
12/30/2025
12/30/2025
5,174.36
6,116.25
350.00
12/30/2025
12/30/2025
12/30/2025
49,992.60
225.00
80.00 12/30/2025
12/30/2025
12/30/2025
5,042.75
2,115.50
592.58
12/30/2025
12/30/2025
12/30/2025
51,055.27
1,005.00
203.02
12/30/2025
12/30/2025
8,009.34
225.00
12/30/2025
12/30/2025
12/30/2025
215.69
309.40
531.49
12/30/2025
12/30/2025
12/30/2025
174.14
8,361.94
1,077.30
12/30/2025
12/30/2025
12/30/2025
1,500.28
54.88 500.00
12/30/2025
12/30/2025
12/30/2025
34,167.75
113,671.17
888.44
12/30/2025
12/30/2025
12/30/2025
2,884.83
234.88
475.00
12/30/2025
12/30/2025
12/30/2025
559.00
1,005.45
1,422.75
12/30/2025
12/30/2025
12/30/2025
231.63
103.91
158.00
12/30/2025
12/30/2025
12/30/2025
200.00
1,043.40
950.00
12/30/2025
12/30/2025
12/30/2025
27,456.25
6,380.00
3,458.62
10.1 Warrant Register Report FY 2025-2026 Number 19- December 30, 2025
350
Prepared Date 12/30/2025 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2026/6
Report Number 19
Check Number Vendor Name DescriptionCheck Date Check Amount 156941 WILSEY HAM D563:VESTING TENTATIVE MAP REVIEW SERVICES 156942 WINZER CORPORATION LIFT STATION DEGREASER
156943 WRT CIP682 PARK SYSTEM M ASTER PLAN PROJECT
CONSULTING SERVICES FOR NOVEMBER 2025
1,351,699.76
12/30/2025
12/30/2025
12/30/2025 2,376.00
6,920.34
39,794.59
Submitted for Information:
____________________________________________
Nate Cruz, Finance Director/City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON DECEMBER 30, 2025
10.1 Warrant Register Report FY 2025-2026 Number 19- December 30, 2025
351
Prepared Date 12/30/2025 City of Foster City, CA
Accounts Payable Check Register
Accounting Period 2026/6
Report Number 19
Check Number Vendor Name DescriptionCheck Date Check Amount
10.1 Warrant Register Report FY 2025-2026 Number 19- December 30, 2025
352