DATE:January 20, 2026
TO:Mayor and Members of the City Council
VIA:Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM:Derek Schweigart, Parks and Recreation Director
Justin Lai, Senior Civil Engineer
DEPARTMENT: Parks and Recreation Department
SUBJECT:COMMUNITY CENTER REBUILD PROJECT (CIP 301-678)
GENERAL UPDATE
RECOMMENDATION
It is recommended that the City Council, by Minute Order, receive and accept the general update report on the Community Center Rebuild Project formally known as the Recreation Center Rebuild Project.
EXECUTIVE SUMMARY
Staff will provide a verbal update of the latest Project activities at the City Council meeting. The Project update will consist of this staff report and the attached Construction Manager’s Report. Some of the notable highlights from the past three months of the Project include:
Continuing to work on the building enclosure, which includes further waterproofing and sheathing.
Advances in the interior framing and placing utilities throughout the building. Starting to construct the service yard with the appropriate concrete pads being poured and laying out the trash enclosure and Concrete Masonry Unit (CMU) wall.
BACKGROUND/ANALYSIS
Over the past three months BHM Construction, LLC. (BHM) has turned its focus toward the building enclosure and interior rough-in. This involved laying out the walls, conduits, duct work and other internal utilities throughout the building. Having completed the exterior framing, BHM was able to begin closing the exterior of the building. This involved continuing to work on the roofing, sheathing, gutter system, flashing, waterproofing and windows.
Outside of the building footprint, BHM continued working on general civil tasks with work being done in the future service yard. This includes pouring concrete pads for electrical equipment and the backup generator. PG&E has also been on site for coordination and inspections. The future trash enclosure is being constructed with the adjacent concrete masonry walls starting to be erected. Beyond the service yard, BHM completed a majority of the off-site which such as sewer and water connections. Closer to the completion of the project, BHM will do some minor work within the right-of-way such as striping and cleaning up but should have minimal impact on the public.
During the construction, submittal, and request for information (RFI) process, it was found that multiple aspects of the design required additional scope or modifications which resulted in Contract Change Order #9 (CCO9) and Contract Change Order #10 (CCO10).
CCO9 consisted of the following items:
1. Due to spacing requirements, an additional 4” wall was required for electrical panels to meet waterproofing clearance. The additional cost for materials and labor was $1,124.
2. Casework for the cabinets in room 151 (Ceramics Studio) were not included in the original bid drawings and needed to be included. The additional cost for materials and labor was $4,896.
3. A portion of the insulation was found to be unnecessary and was removed from the project. The deletion of insulation resulted in a credit of ($1,750).
4. A portion of the vapor barrier at the steel deck was found to be unnecessary and was removed from the project. The deletion of vapor barrier resulted in a credit of ($7,124).
5. The operable partitions required additional engineering services due to the nonstandard framing heights. The additional cost for materials and labor was $3,060.
6. The original contract called for a welded steel deck, but a rivetted one was provided. The manufacturer has confirmed it is providing equivalent strength and performance, but due to the small visual differences credit is being provided as compensation ($20,000).
7. Wall modifications were required for two storage rooms to conceal larger diameter pipes within the walls. The additional cost for materials and labor was $5,006.
The total credit of CCO9 was ($14,788).
CCO10 consisted of the following items:
Unforeseen utility concrete casing was found on site which required removal and disposal. The additional cost for materials and labor was $9,665. The utility yard fence and gate required modifications to meet PG&E space requirements. The additional cost for materials and labor was $7,477. The CMU wall required an extension to meet design intent and was not included in the contract documents. The additional cost for materials and labor was $9,019.
Tapered roof insulation was required to resolve an elevation conflict at the high roof. The additional cost for materials and labor was $25,154. Additional insulation at the west high roof was required to accommodate the drainage and transition to the adjacent roof. The additional cost for materials and labor was $31,624.
Additional penetrations on the low roof that were not shown on the contract documents needed to be added. The additional cost for materials and labor was $12,244.
The restrooms required curb modifications to meet code compliance with the automatic paper dispenser and trash units. The additional cost for materials and labor was $4,796.
Additional sealant was required to be installed to maintain waterproofing at the slab-on-grade and the exterior sheathing. The additional cost for materials and labor was $6,081.
To accommodate future settlement, flexible connections were added to two utilities not shown on the contract documents. The additional cost for materials and labor was $12,237.
A hose bib was not shown on the contract documents, but staff require a hose at the trash enclosure for proper maintenance. The additional cost for materials and labor was $3,231.
Plumbing modifications were required in the ceramics room due to code compliance with the ADA sink. The additional cost for materials and labor was $1,934.
During a site visit, staff recommended installing additional valves to allow for easier service and flexibility during repairs within the major bathrooms. The additional cost for materials and labor was $6,904.
A stand with casters was required for the griddle that was not shown on the contract documents. The additional cost for materials and labor was $2,311.
The total cost of CCO10 was $132,677.
The remaining contingency balance following the execution of CCO9 and CCO10 is $3,692,795 and the revised contract amount is $45,395,805.
Upcoming Construction Activity
BHM will continue to work on the enclosure and interior of the building. This includes installing more walls, utilities, waterproofing, glazing, and preparing for the exterior canopies. Coordination with PG&E will continue for permanent power and the service yard will continue to be constructed. General civil improvements across the site will continue as the weather improves.
Project Schedule Summary
Site Work, Underground Utilities and Grading January 2025 – October 2025 Foundation and Structural Framing January 2025 - August 2025 Building Exterior Framing and Envelope September 2025 - December 2025 Interior Framing & Mechanical, Electrical, and
Plumbing
September 2025 – April 2026
Interior Finishes and Closeout April 2026 – July 2026
Project Completion July 2026
CEQA
In July 2023, the City of Foster City, in accordance with the requirements of the California Environmental Quality Act (“CEQA”), the State CEQA Guidelines adopted by the Secretary of Resources, and the City of Foster City Environmental Review Guidelines, prepared an Initial Study and Mitigated Negative Declaration (SCH # 20231009) with Standards Conditions and Mitigation Monitoring and Reporting Program (SCAMMRP), and CEQA Findings (IS/MND) for the Recreation Center Rebuild Project.
On November 16, 2023, the City Planning Commission adopted the IS/MND and approved the Use Permit for the Project. Pursuant to Public Resources Code section 21166 and CEQA Guidelines section 15164(b), the City prepared an Addendum to the adopted Mitigated Negative Declaration for the temporary Modular Buildings portion of the work.
FISCAL IMPACT
There is no fiscal impact associated with this update. Any fiscal impacts to the Project will be presented to the City Council as a separate agenda item with a recommended action. The construction budget can be seen on the attached Construction Manger’s Report.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:
Attachment 1 – Monthly Construction Manager's Report October 2025 Attachment 2 – Monthly Construction Manager's Report November 2025 Attachment 3 – Monthly Construction Manager's Report December 2025 Attachment 4 – Contract Change Order Summary Sheet