TASK ORDER NO. FL-2026-01
TO MASTER WATER AND WASTEWATER ENGINEERING SERVICES AGREEMENT This Task Order No. FL-2026-01 ("Task Order") is made and entered into by and between the City of Foster City/Estero Municipal Improvement District (City) and Freyer & Laureta, Inc. ("Consultant").
RECITAL
A. City and Consultant entered into an agreement entitled Master Water and Wastewater Engineering Services Agreement dated January 21, 2025, ("Agreement"), by which the Consultant agreed to perform professional water and wastewater engineering related services in accordance with task orders issued by the City.
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all items and conditions set forth in the Agreement.
2. SCOPE OF Task Order. Consultant shall perform the services described in the Exhibit attached hereto and incorporated herein by reference, in accordance with the terms and conditions of the Agreement.
3. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement, in an amount not to exceed $374,100 (including all hourly billings as well as reimbursable costs).
4. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Consultant and the City.
IN WITNESS WHEREOF, the City and Consultant do hereby agree to the full performance of the terms set forth herein.
City Consultant
_____________________________ _________________________ By: Art Kiesel By: Jeffrey J. Tarantino, P.E.
Title: President Title: Executive Vice President
Date: ________________________ Date: ____________________
SERVICES TO BE PROVIDED, PAYMENTS, PROJECTS, AND SCHEDULE,
PROFESSIONAL ON-CALL CIVIL ENGINEERING SERVICES
This is an Exhibit attached to and made a part of and incorporated by reference to the Agreement dated January 21, 2025, by and between Freyer & Laureta, Inc., hereinafter referred to as "CONSULTANT" and the City of Foster City/Estero Municipal Improvement District, hereinafter referred to as "CITY" providing for professional services.
DESCRIPTION OF PROJECT & SCOPE OF WORK
See attached proposal.
MANAGEMENT AND PROJECT CONTROLS
In performing the Scope of Services, the CONSULTANT shall, at a minimum, execute the management and project controls described below:
The CONSULTANTs Project Manager will be responsible for the work including implementing the project management procedures and controls; and maintaining effective communications among the sub- consultants, the CITY, and other involved agencies and organizations for the duration of the project.
The working interface between the CONSULTANT and the CITY shall be defined as follows:
CONSULTANT shall submit to the CITY a monthly invoice whose format that shall include:
• List of CONSULTANT personnel, hourly rate and hours expended during the month in question along with a subtotal for CONSULTANT staff labor effort. • Itemized list of any sub-consultant staff who performed professional services during the month in question, hourly rates and hours worked during that time period and a subtotal for the subconsultants.
• Summary of all costs for labor, sub-consultant labor with mark up, other direct costs and all supporting material from the sub-consultants.
To support each invoice, the CONSULTANT shall furnish project updates that shall include the following:
• A summary of specific accomplishments during the reporting period, anticipated accomplishments scheduled for the next reporting period, and results or other deliverables, etc. • A cost summary for each specific task, that shows:
o The current period and cumulative expenditures to date. o The approved budget.
o A comparison of the estimated cost with the approved budget to show any variance.
Payment shall be made upon the completion of each specific consultant task as delineated in the project schedule.
CONSULTANT shall be available for consultation with the CITYs Project Manager at all reasonable times and shall immediately advise the project manager of requests, technical decisions, or problems that may materially affect a projects scope, quality, schedule, or cost.
PROJECT SCHEDULE
Topographic Survey and Base Map March 2026
Geotechnical Investigation and Report March-May 2026
Plans, Specifications, and Construction Cost Estimate 30% June 2026 Plans, Specifications, and Construction Cost Estimate 60% August 2026 Plans, Specifications, and Construction Cost Estimate 90% October 2026 Plans, Specifications, and Final Construction Cost Estimate December 2026 EMID Board Approval and Bid Period Dec 2026-Mar 2027
Headquarters North Bay Office East Bay Office South Bay Office 150 Executive Park Blvd, Ste 4200 505 San Marin Dr, Ste A220 1101 Marina Village Pkwy, Ste 104 20863 Stevens Creek Blvd, Ste 275 San Francisco, CA 94134 Novato, CA 94945 Alameda, CA 94501 Cupertino, CA 95014 (415) 534-7070 (415) 534-7070 (510) 937-2310 (408) 516-1090 January 20, 2026
Justin Lai, P.E.
Senior Civil Engineer
Estero Municipal Improvement District
610 Foster City Boulevard
Foster City, Ca 94404
RE: Proposal for Engineering Design Services
Shell Boulevard Force Main Replacement Project (CIP 710) Foster City, California
Dear Mr. Lai,
Freyer & Laureta, Inc. (F&L) is please to submit this proposal to the City of Foster City/Esteror Municipal Improvement District (City/EMID) to provide engineering design services for the Shell Boulevard Force Main Replacement Project (CIP 710). The Project includes installation of a new force main parallel to the existing force main using trenchless methodologies. F&L has included Bennett Trenchless Engineers (BTE) and ENGEO as specialty subconsultants to deliver the Project for the City/EMID, herein referred to as the “F&L team.”
Scope of Services
F&L will provide the following tasks:
Task 1: Project Management & Coordination
F&L will provide project management, coordination, and communication throughout the duration of the study and design phases. This includes:
• Conduct a project kickoff meeting with EMID staff to confirm goals, review prior findings, and refine project objectives.
• Prepare for and facilitate monthly project meetings, including preparing both the agenda and minutes; • Prepare a detailed project schedule, deliverable list, and communication plan. • Perform QA/QC of all deliverables.
• Providing monthly progress updates, schedule tracking, and QA/QC oversight.
F&L will also provide as-needed email and phone updates to EMID’s project manager as the project progresses. We recognize the importance of providing updates when necessary, not just during the regularly scheduled monthly progress meetings, to ensure that EMID is fully informed about progress and any open action items.
Deliverables:
• Monthly progress reports (scope, schedule, budget status) • Updated project schedule (MS Project or equivalent)
• Kickoff meeting agenda and minutes (PDF format)
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers 2 • Monthly progress meeting agenda and minutes (PDF format) • Monthly invoices including monthly progress reports (PDF format) • QA/QC documentation for all submittals.
Assumptions:
• Kickoff meeting will be in person at EMID’s office and include a Project site visit. • Monthly progress meetings will be held virtually.
Task 2: Preliminary Design/Basis of Design Report
The F&L team will develop the preliminary design for the proposed replacement of the sanitary sewer force main. Our preliminary design effort includes:
• Perform site evaluation, including:
o Photo documentation of existing conditions;
o Topographic survey of the project limits;
o Engage third-party utility owners to request utility as-builts; and o Prepare field reports documenting observed conditions. • Implement geotechnical investigation that includes two borings near the existing shoreline advanced to a maximum depth of 125 feet below ground surface. Samples will be collected and analyzed for moisture content, dry unit weight, Plasticity Index, Liquid Limit, gradation, and strength tests such as undrained shear strength and unconfined compressive strength tests. All borings will be backfilled in accordance with San Mateo County requirements, and soil cuttings will be placed in 55-gallon drums for off-haul by the drilling contractor.
• Develop HDD alignment, including initial calculations to develop the proposed horizontal and vertical alignment for the trenchless crossing.
• Develop draft Preliminary Design Technical Memorandum, including 30% design, to present:
o Geotechnical report;
o Recommended trenchless alignment;
o Recommended open trench alignment, including initial tie-in details; o Proposed existing cast iron pipeline abandonment details with improvements to allow use as an emergency bypass;
o Construction phasing and staging; and
o Opinions of probable construction cost.
F&L will consultant with WRA, a specialty environmental consulting firm, to review the proposed 30% design. The purpose of the review is to identify any potential project components that may cause EMID to consider pursuing permit from the Corps. Although we do not anticipate a permit given the depth of the HDD bore, F&L will advise EMID on our team’s initial evaluation for EMID’s consideration.
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers 3 F&L will prepare for and facilitate a meeting with EMID to review and discuss the draft memorandum. F&L will prepare minutes to capture the discussion, but we anticipate EMID will provide formal comments in writing. F&L will prepare the final memorandum, which will include a written response to all comments.
Deliverables:
• Basis of Design Report including 30% Design
• Preliminary Opinion of Probable Construction Estimate • Workshop meeting agenda and minutes
Assumptions:
• All submittals will be electronic only in both PDF and MS Word formats • All meetings will be virtual
• All reviewers will provide comments in writing
• All soil samples will be non-hazardous, and no special handling or off-site disposal will be required. • Permits from environmental resource agencies will not be required.
Task 3: Final Design & Bid Documents
Building upon the approved Basis of Design, the F&L team will advance the project through successive design stages at 60%, 90%, and 100% completion. Each submittal will incorporate EMID review comments and updates to technical specifications, quantities, and OPC. Upon acceptance of the 100% design, F&L will prepare a Final Bid Package suitable for public bidding, including signed and sealed plans, specifications, and engineer’s estimate (PS&E).
F&L proposes to prepare for and facilitate design review meetings with EMID following both the 60% Design Submittal and 90% Design Submittal. The purpose of the design review meeting is to enable the F&L team to perform a page turn with EMID staff, discuss initial comments and questions, and allow F&L to provide initial responses. F&L will prepare agendas and minutes for the design review meetings.
F&L will also be available to attend up to two City Council meetings. F&L will attend either in person or virtually depending on EMID staff’s preference.
Deliverables:
• 60% Design Submittal
• 90% Design Submittal
• 100% Design Submittal (Bid-Ready)
• Final Bid Package including one printed copy
• Two workshop agendas and minutes
Assumptions:
• All meetings will be virtual.
• All reviewers will provide comments in writing.
• Proposed improvements will be determined to be Categorically Exempt for CEQA compliance.
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers 4 Task 4: Bid Construction Support
F&L will provide bid support services, including:
• Prepare for and attend one prebid meeting at the project site; • Review and respond to bidder questions;
• Prepare one draft bid addendum for EMID review;
• Prepare response to comments; and
• Prepare final bid addendum.
Deliverables:
• Draft bid addendum (PDF only)
• Final bid addendum (PDF only)
Assumptions:
• EMID will be responsible for receiving bidder questions and providing the questions to F&L. • EMID will be responsible for distributing bid addendum. • EMID will be responsible for reviewing bids and determining the lowest, responsive bidder.
Task 5: Construction Support Services
F&L will provide construction support services, including:
• Attend preconstruction meeting;
• Attend up to five construction meetings in person as requested by EMID; • Review up to 30 submittals;
• Respond to up to 15 Requests for Information;
• Review and provide written comments on up to five contractor requests for changes; • Participate in final inspection and assist EMID to develop punch list; and • Prepare Record Drawings based on contractor-provided redlines.
Deliverables:
• Up to 30 submittal review letters (PDF only)
• Up to 15 RFI responses (PDF only)
• Written comments on up to five contractor requests for changes (PDF only) • Review and edit construction manager prepared punch list (PDF only) • Record Drawings including required stamp
Assumptions:
• Construction administration, management, and inspection will be provided by others. • No more than five site visits will be provided during construction.
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers 5 • Construction staking is not included.
Schedule
F&L will provide the Scope of Work presented above on a mutually agreeable schedule. The initial baseline schedule will be developed and submitted to EMID prior to the project kickoff meeting.
Compensation
F&L will provide the Scope of Work presented above on time-and-materials basis in accordance with Charge Rate Schedule dated January 1, 2025 for a not-to-exceed fee of $374,100. Table 1 attached presents the F&L team’s estimated level of effort by task.
Thank you for the opportunity to support EMID on this critical project. Please contact me at (650) 619-3226 or [email protected] with any questions.
Very truly yours,
Jeffrey J. Tarantino, P.E., Executive Vice President
FREYER & LAURETA, INC.
Attachments
• Table 1 – Estimated Budget
• Charge Rate Schedule dated January 1, 2025
TABLE 1
BUDGET ESTIMATE FOR SHELL BLVD. FORCE MAIN (CIP 710)
City of Foster City/EMID
ESTIMATED OTHER DIRECT COSTS ESTIMATED COST (2)
LABOR (Hours) (1) TOTAL
TASKS F&L WRA TOTAL UNIT QNTY UNIT 4% COST SUB
ClericalTwo Man Survey CrewStaff Engineer IStaff Engineer IVSenior Project ManagerPrincipal in ChargeSenior Project ManagerAssociate EngineerPrincipalProject GeologistPrincipal Ecologist LABOR
COST
($)
COST
($)
MARKUP
($)
PER
ITEM
($)
TOTALS
($)
115 600 170 200 265 295 276 187 410 259 313
Task 1: Project Management & Coordination
Monthly invoices and progress reports (scope, schedule, budget status)8 8 $3,040 $3,040 Create and maintain project schedule 8 4 $2,660 $2,660
Kickoff meeting agenda and minutes 4 2 2 $1,920 $1,920
Monthly progress meeting agenda and minutes 8 $2,120 $2,120 QA/QC documentation for all submittals 24 $7,080 $7,080 Subtotal Labor Hours - Task 18 12 22 26 $16,820 Estimated Cost - Task 1 $16,800 Task 2: Preliminary Design/Basis of Design Report
Basis of Design Report, Including 30% Design and site visit 90 32 8 2 108 124 8 $79,892 Day 1 $189 $8 $80,088 Topographic Survey inc. base map 16 16 4 2 $13,650 $13,650 Geotechnical Investigation and Report (inc. driller & laboratory testing) 4 12 120 $37,060 LS 1 $31,000 $1,240 $69,300 Workshop meeting agenda and minutes 8 4 2 $3,250 $3,250 Subtotal Labor Hours - Task 216 106 44 18 4 108 124 12 120 8 $133,852 Estimated Cost - Task 2 $166,300 Task 3: Final Design & Bid Documents
60% Design Submittal 8 90 32 6 2 60 100 2 4 $61,912 $61,912 90% Design Submittal 8 80 20 6 2 56 80 2 4 $52,966 $52,966 100% Design Submittal 4 16 6 4 2 24 16 $15,640 $15,640
Final Bid Package 4 8 4 2 1 $3,445 $3,445
Subtotal Labor Hours - Task 324 194 62 18 7 140 196 4 8 $133,962 Estimated Cost - Task 3 $134,000 Task 4: Bid Construction Support
Prepare for and attend prebid meeting 4 2 $1,330 $1,330 Review bidder questions 8 4 2 2 8 2 $5,859 $5,859
Prepare bid addendum 8 4 4 1 4 2 $4,992 $4,992
Subtotal Labor Hours - Task 4 16 12 8 3 12 4 $12,181 Estimated Cost - Task 4 $12,200
BTE ENGEO
Budget_Foster City Shell Blvd Forcement_2026-01-20.xlsx/Budget_Estimate_Final Last Printed: 1/20/2026 Page 1 of 2 FREYER LAURETA, INC. Civil Engineers · Surveyors · Construction Managers TABLE 1
BUDGET ESTIMATE FOR SHELL BLVD. FORCE MAIN (CIP 710)
City of Foster City/EMID
ESTIMATED OTHER DIRECT COSTS ESTIMATED COST (2)
LABOR (Hours) (1) TOTAL
TASKS F&L WRA TOTAL UNIT QNTY UNIT 4% COST SUB
ClericalTwo Man Survey CrewStaff Engineer IStaff Engineer IVSenior Project ManagerPrincipal in ChargeSenior Project ManagerAssociate EngineerPrincipalProject GeologistPrincipal Ecologist LABOR
COST
($)
COST
($)
MARKUP
($)
PER
ITEM
($)
TOTALS
($)
115 600 170 200 265 295 276 187 410 259 313
BTE ENGEO
Task 5: Construction Support Services
Prepare for and attend preconstruction meeting 4 4 2 $2,010 $2,010 Provide 30 submittal review letters 60 8 4 2 $13,450 $13,450 Provide 15 RFI responses 40 8 4 2 $10,050 $10,050
Written comment on up to five contractor requests for changes 8 4 2 $3,250 $3,250 Perform up to five site visits 40 8 4 $9,460 $9,460
Record Drawings, including required stamp 20 8 4 2 $6,650 $6,650 Subtotal Labor Hours - Task 5 164 44 22 8 $44,870 Estimated Cost - Task 5 $44,900 Total Labor Hours32 16 480 174 88 48 260 324 16 128 8 $341,685 Total Estimated Cost $374,100 Notes to Table:
(1)All subconsultant hourly rates include F&L markup.
(2)Estimated costs are rounded to the nearest $100.
Budget_Foster City Shell Blvd Forcement_2026-01-20.xlsx/Budget_Estimate_Final Last Printed: 1/20/2026 Page 2 of 2 FREYER LAURETA, INC. Civil Engineers · Surveyors · Construction Managers Effective January 1, 2025
CHARGE RATE SCHEDULE
Professional & Technical Services of Freyer & Laureta, Inc. staff are provided on a fixed fee or an hourly rate basis as follows:
Fixed Fee
Where a definitive scope of work can be established, many of our clients prefer that a specific fee be agreed upon in advance. Billings are submitted monthly based upon percent complete as of the last accounting day of the month.
Hourly Rate
Applicable to Plan Preparation, Design, and Report services where the scope of work must remain open, Freyer & Laureta, Inc. utilizes the following hourly charge rate basis for billing purposes.
Consulting Category 2025 Rate
Production Aide - Clerical $115
Drafter I - Technical Typist - Survey Tech II $120
Drafter II - Word Processor $130
Engineering Tech I - Drafter III $145
Staff Engineer I - Engineering Tech II - Survey Tech III $170 Staff Engineer II - Engineering Tech III - Survey Tech IV $175 Staff Engineer III - Senior Engineering Tech $180
Staff Engineer IV - Survey Tech V - Construction Inspector $200 Associate Engineer - Associate Surveyor (L.L.S.) $215
Senior Engineer - Construction Manager $230
Senior Construction Inspector $230
Project Manager - Principal Surveyor (L.L.S.) $245
Senior Project Manager - Principal Surveyor (L.L.S.) $265 Associate Principal $275
Principal $295
Forensic Engineering $400
Deposition & Court Appearance $500
Subconsultant, Reproduction, Printing, Travel, Mailing & Delivery - Cost plus 10% Interest Charge - Billings are due and payable
within 30 days. A monthly interest charge equal to the
Federal Discount Rate plus 5% will be applied on the
next billing beyond the 30-day payment period.
The foregoing Charge Rate Schedule is
incorporated into the Agreement for the Services of
Freyer & Laureta, Inc. and may be updated annually.
www.freyerlaureta.com