TASK ORDER NO. IRI-2026-01
TO MASTER ARCHITECTURE AND ENGINEERING SERVICES AGREEMENT This Task Order No. IRI-2026-01 ("Task Order") is made and entered into by and between the City of Foster City/Estero Municipal Improvement District (“City/District”) and Interactive Resources, Inc. ("Consultant").
RECITAL
A. City and Consultant entered into an agreement entitled Master Architectural Engineering Services Agreement ("Agreement"), by which the Consultant agreed to perform professional Architectural, Engineering services and related services in accordance with Task Orders issued by the City.
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all items and conditions set forth in the Agreement.
2. SCOPE OF TASK ORDER. Consultant shall perform the services described in Exhibit "A," attached hereto and incorporated herein by reference, in accordance with the terms and conditions of the Agreement.
3. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement, in an amount not to exceed $ 61,832.00 (including all hourly billings as well as reimbursable costs)
4. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Consultant and the City.
IN WITNESS WHEREOF, the City and Consultant do hereby agree to the full performance of the terms set forth herein.
City of Foster City Consultant
__________________________ _________________________
By: Art Kiesel By: Andrew Butt
Title: Mayor Title: Principal-in-Charge
Date: _____________________ Date: _____________________
EXHIBIT A
SERVICES TO BE PROVIDED, PAYMENTS, PROJECTS, AND SCHEDULE,
ARCHITECTURAL ENGINEERING SERVICES
This is an Exhibit attached to and made a part of and incorporated by reference to the Agreement dated August 5, 2024, by and between Interactive Resources, Inc., hereinafter referred to as "CONSULTANT" and the City of Foster City/Estero Municipal Improvement District, hereinafter referred to as "CITY/DISTRICT" providing for professional services.
1. Phase 1 – Assessment and Preliminary Engineering Services:
• Review of available as-built drawings, inspection reports, maintenance records, and operating data.
• Conducting a kickoff meeting with City staff to confirm project objectives, operational constraints, and priorities for each facility.
• Site visits and field assessments at each building, performed collaboratively by the Prime Consultant and elevator subconsultant, with MEP support as required. • A detailed technical evaluation of elevator systems, including mechanical, electrical, controls, safety, and ADA compliance.
• Identification of required supporting building, structural, electrical, or fire/life-safety modifications necessary to implement modernization improvements. • Preparation of a Technical Report summarizing findings, risks, and recommended modernization alternatives.
• Development of 30% Preliminary Design Documents, including outline drawings, narrative descriptions, and itemized construction cost estimates by pay item. • Identification of long-lead equipment and recommendations for early procurement strategies, if appropriate.
Phase I concludes with a City review workshop to discuss findings, confirm the preferred approach, and align on scope, budget, and schedule prior to proceeding into final design.
PAYMENTS
1. The maximum payment to CONSULTANT under this Agreement for Phase 1 of the Project shall be $ 61,832.00.
MANAGEMENT AND PROJECT CONTROLS
In performing the Scope of Services, the CONSULTANT shall, at a minimum, execute the management and project controls described below:
The CONSULTANT’S Project Manager will be responsible for the work including implementing the project management procedures and controls; and maintaining effective communications among the sub-consultants, the CITY, and other involved agencies and organizations for the duration of the project.
The working interface between the CONSULTANT and the CITY shall be defined as follows:
CONSULTANT shall submit to the CITY a monthly invoice whose format that shall include:
List of CONSULTANT personnel, hourly rate and hours expended during the month in question along with a subtotal for CONSULTANT staff labor effort. Itemized list of any sub-consultant staff who performed professional services during the month in question, hourly rates and hours worked during that time period and a subtotal for the subconsultants.
Summary of all costs for labor, sub-consultant labor with markup, other direct costs and all supporting material from the sub-consultants.
To support each invoice, the CONSULTANT shall furnish project updates that shall include the following:
A summary of specific accomplishments during the reporting period, anticipated accomplishments scheduled for the next reporting period, and results or other deliverables, etc.
A cost summary for each specific task, that shows:
o The current period and cumulative expenditures to date. o The approved budget.
o A comparison of the estimated cost with the approved budget to show any variance.
Payment shall be made upon the completion of each specific consultant tasks as delineated in the project schedule.
CONSULTANT shall be available for consultation with the CITY’s Project Manager at all reasonable times and shall immediately advise the project manager of requests, technical decisions, or problems that may materially affect a project’s scope, quality, schedule, or cost.
PROJECTS AND SCHEDULE
CONSULTANT shall complete Phase 1 and provide the deliverables to the CITY by April 2, 2026.
EXHIBIT B
FEE SCHEDULE