Established Date: June 2023
FLSA: EXEMPT
Unit: Management
BUILDING/FLEET MAINTENANCE SUPERINTENDENT
DEFINITION
Under general direction, plans, schedules, manages and supervises the programs and activities of the Building and Fleet Maintenance Division; manages and develops outside contracts, vendors, and project budgets; assures regulatory compliance and economy in all programs; coordinates assigned activities with other City departments and outside agencies; provides responsible and technical staff assistance; and performs duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned management personnel. Exercises direct supervision over maintenance staff.
CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating diverse and specialized building and fleet maintenance and repair functions . Responsibilities include developing and implementing policies and procedures for assigned programs, budget administration and reporting, and program evaluation. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
➢ Plans, organizes, assigns, supervises, and reviews the work of staff assigned to the maintenance and repair of City buildings, vehicles, and equipment; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
➢ Participates in the development of goals, objectives, policies, and procedures for the division ; recommends within division policy, appropriate service and staffing levels; recommends and administers policies and procedures.
➢ Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding. ➢ Receives, evaluates, and processes work requests from City departments; determines priorities and methods necessary to achieve objectives; advises management staff of work in progress, operating problems and actual or potential delays.
➢ Supervises the use and operation of tools, equipment, and vehicles; ensures that tools, equipment, and vehicles are safely operated, maintained, and secured when not in use; schedules service, repair, and replacement of tools and equipment.
➢ Inspects work in progress and completed work of assigned employees and contractors for accuracy, proper work methods and techniques, and compliance with applicable standards and specifications.
Building/Fleet Maintenance Superintendent
➢ Evaluates equipment for purchase and assists in the development of specifications; orders materials and supplies; approves orders of materials and supplies by other staff associated with program area. ➢ Coordinates projects with other City work units and outside contractors; assists in the determination of the need for use of contractors; prepares contract documents and specifications; participates in vendor/contractor selection; administers contracts; re views and evaluates the work of contractors; determines contractual compliance; reviews and approves billings and charges for services. ➢ Provides staff assistance to management; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of reports, records, and files; ensures the proper documentation of operations and activities.
➢ Answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and agencies; recommends corrective actions to resolve issues.
➢ Performs the most complex building and fleet maintenance duties and provides technical assistance to crews.
➢ Troubleshoots complex operational and maintenance problems; corrects or directs the correction and repair of operational and/or equipment problems.
➢ Maintains files, databases, and records related to building and fleet maintenance and operations; prepares a variety of written reports, memoranda, and correspondence. ➢ Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
➢ Ensures the City’s safety and health programs are implemented and carried out in the assigned division(s).
➢ Performs other related duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. ➢ Principles and practices of leadership.
➢ Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. ➢ Applicable federal, state, and local laws, codes, and ordinances relevant to area(s) of responsibility. ➢ Basic principles and practices of budget administration and monitoring. ➢ Principles and practices of commercial building codes. ➢ Principles and practices of heating, ventilation, and air conditioning (HVAC) systems. ➢ Methods, practices, materials, tools, and equipment used in the installation, repair, adjustment, and maintenance of equipment common to residential and commercial buildings. ➢ Methods, techniques, tools, equipment, and materials used in the maintenance and repair of motors and engines.
➢ Methods and practices used in equipment purchasing and acquisition. ➢ Business mathematics.
➢ Design drawing and specifications.
➢ Principles and procedures of record keeping.
➢ Occupational hazards and safety equipment and practices related to the work. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination.
Building/Fleet Maintenance Superintendent
➢ Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.
Ability to:
➢ Select and supervise staff, provide training and development opportunities, ensure work is performed effectively and evaluate performance in an objective and positive manner. ➢ Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
➢ Provide administrative, management, and professional leadership for the division and the City. ➢ Perform the most complex building and fleet maintenance and repair duties and operate related equipment safely and effectively.
➢ Implement innovative techniques in response to mechanical and electrical problems. ➢ Troubleshoot, diagnose, test, and repair a wide variety of power-driven vehicles and equipment. ➢ Research and evaluate new service delivery methods, procedures, and techniques. ➢ Prepare budget analysis, cost projections and cost-benefit analyses. ➢ Read, interpret, retrieve, and produce drawings, blueprints, maps, specifications, and wiring diagnostics.
➢ Prepare clear, effective, and accurate reports, correspondence, and other written materials. ➢ Maintain accurate logs, records, and written records of work performed. ➢ Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
➢ Effectively represent the department and the City in meetings with individuals; governmental agencies; community groups; various business, professional, and regulatory organizations. ➢ Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
➢ Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to completion of the twelfth (12th) grade supplemented by specialized training or coursework in construction trades, maintenance, automotive technology, or repair, and/or supervision and five (5) years of experience as a journey-level mechanic performing vehicle and equipment repairs of which two (2) years should be in a supervisory or lead capacity.
Licenses and Certifications:
➢ Possession of, or the ability to obtain, a valid Class C California driver’s license upon appointment. ➢ Possession of National Institute for Automotive Service Excellence ( ASE) Certification in air conditioning, brakes, and electrical systems.
Building/Fleet Maintenance Superintendent
PHYSICAL DEMANDS
Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp an d make repetitive hand movement in the performance of daily duties; to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various City sites; and vision to inspect and oper ate equipment.
The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards.
Finger dexterity is needed to operate and repair tools and equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights of up to 100 pounds on a frequent/occasional basis, in all cases with the use of proper equipment and/or assistance from other staff.
Employees must wear and use the proper Personal Protective Equipment (PPE).
ENVIRONMENTAL CONDITIONS
Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, dust, and air contaminants. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.