DATE:March 16, 2026
TO:Mayor and Members of the City Council
VIA:Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM:Derek Schweigart, Parks and Recreation Director
Justin Lai, Senior Civil Engineer
DEPARTMENT: Parks and Recreation Department
SUBJECT:COMMUNITY CENTER REBUILD PROJECT (CIP 301-678)
GENERAL UPDATE
RECOMMENDATION
It is recommended that the City Council, by Minute Order, receive and accept the general update report on the Community Center Rebuild Project formerly known as the Recreation Center Rebuild Project.
EXECUTIVE SUMMARY
Staff will provide a verbal update of the latest Project activities at the City Council meeting. The Project update will consist of this staff report and the attached Construction Manager’s Report. Some of the notable highlights from the past two months of the Project include:
Continuing to work on the building enclosure, which includes further waterproofing and installing glazing.
Completing the building framing, rough-ins and closing interior walls. Pouring and polishing two of the exterior terraces.
Installing helical piles for the entrance canopy.
BACKGROUND AND ANALYSIS
Over the past two months BHM Construction, LLC. (BHM) has made great advances in the building. Most of the rough-ins for utilities were completed within the building and the key panels for electrical and the fire system were installed. Drywall and insulation were installed throughout the interior of the building with finishing work for the walls such as taping, mudding, and painting beginning. More work on the exterior of the building occurred with new glazing installed and additional waterproofing along the rooftops. The future entrance canopy helical piles were also installed.
Outside of the building footprint, BHM continued working on general civil tasks which include site grading, getting light pole foundations ready, finishing utility connections for water, and pouring concrete for walkways/terraces.
During the construction, submittal, and request for information (RFI) process, it was found that multiple aspects of the design required additional scope or modifications which resulted in Contract Change Order #11 (CCO11) and a pending Contract Change Order #12 (CCO12).
CCO11 consisted of the following items:
1. A credit for removing the requirement for a separate standalone exterior mock-up structure. The project team implemented a “first-in-place” mock-up approach within the building itself, which provides the same design review and quality control benefits without constructing a temporary structure. This resulted in a credit for materials and labor of ($103,837).
2. Additional detailing was required for the exterior finish system to accommodate structural deflection and maintain waterproofing performance. The additional cost for materials and labor was $4,286.
3. Additional wall blocking was required to properly support wall-mounted sinks where structural backing was not clearly detailed in the construction documents.
The additional cost for materials and labor was $3,457.
4. The kiln room door width was modified from 36” to 42” as a result of the owner- furnished kilns being wider than anticipated. The additional cost for materials and labor was $2,520.
5. Low-strength slurry backfill was required after light pole footings conflicted with an existing underground duct bank and storm drain piping. The additional cost for materials and labor was $2,207.
6. Select premium interior spaces were enhanced with wood base at the walls in lieu of rubber base which the original plans specified. The additional cost for materials and labor was $15,827.
7. Structural blocking was required behind gypsum boards to properly support interior storefront framing systems. The additional cost for materials and labor was $3,892.
8. Additional flashing detail was required at select roof-to-wall transitions to ensure long-term waterproofing performance. The additional cost for materials and labor was $8,339.
9. Revising roofing details at mechanical equipment pads to provide a durable and compatible waterproofing solution. The additional cost for materials and labor was $12,795.
10.Electrical connections were added to serve specified electronic trap primers where power was not originally shown. The additional cost for materials and labor was $7,662.
11.Additional scope to address excessive ground moisture encountered during walkway construction, requiring over excavation and stabilization to achieve suitable subgrade conditions. The additional cost for materials and labor was $22,380.
The total CCO11 resulted in a credit of ($20,472).
The pending CCO12 consists of the following items:
1. Lowering the existing cathodic protection for the lagoon walls. The additional cost for materials and labor is $29,245.
2. Waterproofing low roof penetrations to accommodate the kitchen exhaust fans.
The additional cost for materials and labor is $3,832.
3. Additional occupancy controls for the heating, ventilation, and air conditioning.
The additional cost for materials and labor is $4,560.
4. Adjustments and modifications to the irrigation onsite due to unforeseen conditions. The additional cost for materials and labor is $16,948.
5. A change in the ventilation diffusers in the event space due to incompatibility.
The additional cost for materials and labor is $1,310.
6. Providing additional walls to cover exposed columns in the office space. The additional cost for materials and labor is $2,869
The anticipated value of CCO12 as presented is $58,764.
The remaining contingency balance following the execution of CCO11 and CCO12 is $3,654,503, which is 81.9% of the approved contingency and the revised contract amount is $45,434,097.
Upcoming Construction Activity
BHM will continue to work on the building with wall close-ins, ceiling work, and finishing mechanical, electrical and plumbing systems. In addition to the building, BHM will work more heavily on the site lighting, landscape and hardscape surrounding the building.
This includes more concrete for the future terraces and the installation of the windscreen. The elevator and permanent power will also be further coordinated for complete installation.
Project Schedule Summary
Site Work, Underground Utilities and Grading January 2025 – October 2025 Foundation and Structural Framing January 2025 - August 2025 Building Exterior Framing and Envelope September 2025 - December 2025 Interior Framing & Mechanical, Electrical, and
Plumbing
September 2025 – April 2026
Interior Finishes and Closeout April 2026 – July 2026
Project Completion July 2026
Currently, the contractor shows some delays in the schedule but still anticipates project completion in July. The City will be monitoring this closely and having follow-up meetings with BHM to discuss mitigation methods and possible challenges.
CEQA
In July 2023, the City of Foster City, in accordance with the requirements of the California Environmental Quality Act (“CEQA”), the State CEQA Guidelines adopted by the Secretary of Resources, and the City of Foster City Environmental Review Guidelines, prepared an Initial Study and Mitigated Negative Declaration (SCH # 20231009) with Standards Conditions and Mitigation Monitoring and Reporting Program (SCAMMRP), and CEQA Findings (IS/MND) for the Recreation Center Rebuild Project.
On November 16, 2023, the City Planning Commission adopted the IS/MND and approved the Use Permit for the Project. Pursuant to Public Resources Code section 21166 and CEQA Guidelines section 15164(b), the City prepared an Addendum to the adopted Mitigated Negative Declaration for the temporary Modular Buildings portion of the work.
FISCAL IMPACT
There is no fiscal impact associated with this update. Any fiscal impacts to the Project will be presented to the City Council as a separate agenda item with a recommended action. The construction budget can be seen on the attached Construction Manger’s Report.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:
Attachment 1 - Monthly Construction Manager's Report January 2026 Attachment 2 - Monthly Construction Manager's Report February 2026 Attachment 3 - Contract Change Order Summary Sheet