DATE: April 20, 2026
TO: Mayor and Members of the Foster City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM: Andrew Brozyna, Public Works Director
Laura Galli, Engineering Manager
Francine Magno, Senior Civil Engineer
Claire McWilliams, Assistant Engineer
DEPARTMENT: Public Works
SUBJECT: APPROPRIATION IN THE AMOUNT OF $21,000 FROM THE GENERAL PLAN MAINTENANCE FUND (FUND 128) TO
ACCOUNT 128-0838-419-42-51; CONTRACT AMENDMENT NO.
THREE (3) IN THE AMOUNT OF $24,278 TO THE AGREEMENT
WITH FEHR AND PEERS FOR THE FOSTER CITY BICYCLE
AND PEDESTRIAN MASTER PLAN (BPMP)
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution authorizing:
1. A supplemental appropriation in the amount of $21,000 from the General Plan Maintenance Fund (Fund 128) to Account 128-0838-419-42-51 for the continued development of the Foster City Bicycle and Pedestrian Master Plan; and
2. The City Manager to execute Contract Amendment No. Three (CA #3) to the agreement with Fehr and Peers in the amount of $24,278 for professional services for the Foster City Bicycle and Pedestrian Master Plan; and
3. Finding that the project is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000.
EXECUTIVE SUMMARY
The City’s consultant, Fehr and Peers, has been developing the BPMP Project (“Plan” or “Project”), which is a comprehensive plan to improve the way people walk, bike, and roll throughout Foster City. As the project progressed, it became apparent that additional touchpoints with the City Council and the Traffic Review Committee (TRC) would be necessary to ensure adequate guidance and input during development of the Plan beyond what was originally scoped. CA #3 will provide for two additional public meetings to Fehr & Peers’ scope of work. This includes time and materials to prepare for and attend two additional work sessions for the City Council and TRC, and to cover additional submittal reviews, as needed. The proposed fees, for the not-to-exceed amount of $24,278, have been determined reasonable. The project does not have enough budget to cover the costs to address this additional effort. A supplemental appropriation in the amount of $21,000 from Fund 128 to Account 128-0838-419-42-51 is requested to facilitate completion of the Project.
BACKGROUND
On March 3, 2025, the Council awarded a contract to Fehr and Peers in the amount of $130,000 and established a contingency in the amount of $20,000. The Project kicked off in April 2025 and included the following tasks:
1. Project Management and Work Plan
2. Existing Conditions, Data Collection, and Review
3. Public Outreach
4. Citywide Infrastructure Needs and Demands Assessment
5. Goals and Policy Development
6. Recommendations and Implementation Strategy
7. Draft and Final Plan
The Project work plan further organized these tasks into three (3) phases:
1. Phase 1 – Existing Conditions
2. Phase 2 – Draft Projects and Programs
3. Phase 3 – Draft Plan
Phase 1 was completed in July 2025 and consisted of data collection and public outreach to gather public input on the current issues and opportunities of the existing bicycle and pedestrian network and to solicit ideas for the future of walking, biking, and rolling in Foster City.
Phase 2 consisted of the development of draft projects and programs based on what was learned during Phase 1 outreach. This phase involved sharing proposed improvements and programs with the public that could address their needs and concerns and gathering feedback on those improvements through interactive maps on the City’s website. Additionally, the Plan’s Goals and Policies were drafted to guide the prioritization and sequencing of future Project implementation. In response to strong interest from community stakeholders and City Council regarding bicycle and pedestrian safety for students in Foster City, staff expanded the project scope to enhance the public engagement approach and included an additional event with school Parent Teacher Association groups. This extended the project schedule by approximately two (2) months as part of CA #1. Additionally, during Phase 2, staff introduced an additional public meeting on December 15, 2025, to provide both an update on the BPMP’s progress to the City Council and solicit feedback on the goals and policies and Project prioritization methodology prior to development of a scored Project list originally planned for late November. The addition of this meeting to the Project scope, via CA #2, extended the Project completion to Spring 2026.
Since the December 15, 2025, meeting where the City Council received an update on all Project activities up to that point, staff have undertaken a thorough and deliberate review of the draft list of twenty-four (24) projects included in the proposed future network. This effort has involved applying the scoring methodology approved by the City Council, conducting two levels of internal review on the resulting list, contextualizing public feedback received over Phases 1 and 2 in relation to future projects, and reassessing each project in the context of the broader goals and priorities of the Plan. The project team also evaluated preliminary feasibility, potential impacts, and alignment with long-term capital planning. As a result of this comprehensive process, staff now recommend five (5) priority projects that best balance the established criteria, community input, and overall vision for the network.
ANALYSIS
As noted at the December 15 Council meeting, the project team anticipated bringing the Draft Plan in Spring 2026, with the incorporated five (5) detailed priority project cut sheets developed through the project scoring methodology approved by City Council and staff analysis. An opportunity for City Council to discuss and provide feedback on the five (5) projects recommended by staff to be further developed will be provided at an upcoming TRC meeting and a City Council Work Session scheduled for May 4, 2026 at 5:00 PM.
The original scope of work does not include these additional steps. To accommodate the additional meetings and extended timeline, an amendment to the professional services agreement with Fehr and Peers is required. CA #3 reflects the consultant’s time and materials needed to prepare for and attend the two additional public meetings, to analyze and incorporate meeting feedback into the draft Plan, to cover administrative overhead and internal coordination due to the project’s schedule extension, additional review iterations driven by staff, and to conduct additional reviews necessitated by these meetings.
City staff have reviewed the proposed cost and determined it to be reasonable and consistent with the level of effort required. After the City Council Work Session scheduled for May 4, 2026, the project schedule includes several weeks of project work to develop the five (5) priority projects and draft Plan. The final tasks in the BPMP Project include a couple months of public outreach, review, and adoption hearings per CEQA requirements for plan adoption. Staff are currently anticipating bringing the draft Plan before Council for review and final adoption in August 2026.
CEQA
This agenda item is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a "project" that may cause a direct, or reasonably foreseeable indirect, physical change in the environment.
FISCAL IMPACT
The fiscal impact of this resolution is $21,000. The available funding in the project contingency is $3,665, requiring a budget appropriation. The proposed resolution would appropriate an additional $21,000 to the Foster City Bicycle and Pedestrian Master Plan Project Account 128-0838-419-42-51 from the General Plan Maintenance Fund to account for the contingency shortage. The proposed CA #3 in the amount of $24,278 has been negotiated by staff and determined reasonable and consistent with the level of effort required. With the execution of CA #3, the revised contract amount is $170,613.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Infrastructure and Facilities; Innovation and Sustainability ATTACHMENTS:
Attachment 1 – Resolution
Attachment 2 – Contract Amendment No. Three (3)