CITY OF FOSTER CITY/ESTERO MUNICIPAL IMPROVEMENT DISTRICT
PROJECT LABOR AGREEMENT
This Project Labor Agreement is entered into this 12th day of May, 2026 by and between the City of Foster City/Estero Municipal Improvement District (referred to herein as the “City/EMID”), together with contractors and subcontractors of all tiers, who shall become signatory to this Agreement by signing the “Agreement to be Bound” (Addendum A) (referred to herein as “Contractor(s)/Employer(s)”), and the San Mateo County Building and Construction Trades Council (referred to herein as the “Trades Council”) and the local Unions that have executed this Agreement (referred to collectively herein as the “Union(s)”).
The purpose of this Agreement is to promote the efficiency of construction operations for the City/EMID through the use of skilled labor resulting in quality construction outcomes, and to provide for the peaceful settlement of labor disputes and grievances without strikes or lockouts, thereby promoting the public interest in assuring the timely and economical completion of each Project covered by this Agreement.
WHEREAS, the timely and successful completion of each Project is of the utmost importance to meet the needs of the City/EMID and avoid increased costs resulting from delays in construction; and
WHEREAS, this Agreement will facilitate the use of skilled labor to enhance the City’s/EMID’s quality construction outcomes and promote the public interest in assuring the timely and economical completion of each Project; and
WHEREAS, given that large numbers of workers of various skills will be required in the performance of construction of each Project, this Agreement will facilitate harmonious labor relations; and
WHEREAS, the interests of the general public, the City/EMID, the Unions, and the Contractors/Employers would be best served if the construction work proceeded in an orderly manner without disruption because of strikes, sympathy strikes, work stoppages, picketing, lockouts, slowdowns or other interferences with work; and WHEREAS, the Contractors/Employers and the Unions desire to mutually establish and stabilize wages, hours and working conditions for the workers employed on each Project and to encourage close cooperation among the Contractors/Employers and the Unions so that a satisfactory, continuous and harmonious relationship will exist; and WHEREAS, the parties agree that one of the primary purposes of this Agreement is to avoid the tensions that might arise on the Projects if Union and non-union workers of different employers were to work side by side on the Projects, potentially leading to labor disputes that could delay completion of the Projects; and
WHEREAS, this Agreement is not intended to replace, interfere with, abrogate, diminish or modify existing local or national collective bargaining agreements in effect during the Docusign Envelope ID: 7F032BA2-2135-882F-82F3-40A237F2C9A6
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duration of the Projects, insofar as a legally binding agreement exists between the Contractors/Employers and the Unions, except to the extent that the provisions of this Agreement are inconsistent with said collective bargaining agreements, in which event the provisions of this Agreement shall prevail; and
WHEREAS, the contract(s) for construction work on each Project will be awarded in accordance with the applicable provisions of the California State Public Contract Code and all state, local and federal laws; and
WHEREAS, the parties to this Agreement pledge their full good faith and trust to work toward the mutually satisfactory completion of each Project;
NOW, THEREFORE, IT IS AGREED BETWEEN AND AMONG THE PARTIES HERETO, AS FOLLOWS:
ARTICLE I
DEFINITIONS
1.1 “Agreement” means this Project Labor Agreement.
1.2 “Agreement to be Bound” means the agreement (attached hereto as Addendum A) that shall be executed by each and every Contractor/Employer as a condition of working on each Project.
1.3 “City” means the City of Foster City and its governing board, officers, agents and employees, including managerial personnel.
1.4 “Completion” means that point at which there is Final Acceptance by the City/EMID of a Construction Contract, and the City/EMID has filed a Notice of Completion. For purposes of this definition, “Final Acceptance” means that point in time at which the City/EMID has determined upon final inspection that the work has been completed in all respects and all required contract documents, contract drawings, warranties, certificates, manuals and data have been submitted and training completed in accordance with the contract documents and the City/EMID has executed a written acceptance of the work.
1.5 “Construction Contract” means the public works or improvement contract(s) (including design-bid, design-build, lease-leaseback or other contracts under which construction of each Project is done) awarded by the City/EMID that are necessary to complete each Project.
1.6 “Contractor(s)/Employer(s)” or “Contractor(s)” or “Employer(s)” means any individual, firm, partnership or corporation (including the prime contractor, general contractor, design-build entity, lease-leaseback entity or equivalent entity), or combination thereof, including joint ventures, and their successors and assigns, that is an independent business enterprise and enters into a contract with the City/EMID with respect to the construction of any part of each Project, and all contractors and subcontractors of any tier.
1.7 “Council” or “Trades Council” means the San Mateo County Building and Construction Trades Council.
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1.8 “EMID” means Estero Municipal Improvement District.
1.9 “Master Agreement” means the Master Collective Bargaining Agreement of each craft Union signatory hereto.
1.10 “Project” means the projects identified on Addendum B attached hereto. Multiple Construction Contracts may be required to complete an integrated Project. The City/EMID and the Trades Council may mutually agree in writing to add additional projects or components to be covered by this Agreement. The term “Project” applies to each, and all projects as defined in this section, whether used in the singular or plural herein.
1.11 “Union” or “Unions” means the San Mateo County Building and Construction Trades Council and the labor organizations identified on the attached Union Signatures page that become signatory to this Agreement, acting on their own behalf and on behalf of their respective affiliates and member organizations whose names are subscribed hereto and who have through their officers executed this Agreement.
ARTICLE II
SCOPE OF AGREEMENT
2.1 Parties: This Agreement applies to and is limited to all Contractors/Employers performing work under a Construction Contract on each Project (including subcontractors at any tier), and their successors and assigns, the City/EMID, the Trades Council, and the Unions signatory to this Agreement.
2.2 Applicability: This Agreement governs all Construction Contracts awarded on each Project. For purposes of this Agreement, Construction Contracts shall be considered Completed as set forth in Section 1.4, except when the City directs a Contractor to engage in repairs, warranty work, modifications, or punch list work under a Construction Contract or when a Contractor performs work under a change order for a Construction Contract.
2.3 Covered Work: This Agreement covers, without limitation, all site preparation, surveying, construction, alteration, demolition, installation, improvement, remediation, retrofit, painting or repair of buildings, structures and other works, and related activities for each Project that is within the craft jurisdiction of one of the Unions and that is directly or indirectly part of each Project, including, without limitation to the following examples, landscaping and temporary fencing, temporary HV AC, geotechnical and exploratory drilling, soils and materials testing and inspection, pipelines (including those in linear corridors built to serve each Project), pumps, pump stations, start-up, modular furniture installation, jobsite access/traffic control and clean-up.
This Agreement covers work done for each Project in temporary yards, dedicated sites, or areas adjacent to each Project, and at any on-site or off-site batch plant constructed to supply materials to each Project.
2.3.1 This Agreement applies to any start-up, calibration, commissioning, performance testing, repair, maintenance, and operational revisions to systems and/or subsystems Docusign Envelope ID: 7F032BA2-2135-882F-82F3-40A237F2C9A6
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for the Project performed after Completion pursuant to a Construction Contract, unless performed by City employees.
2.3.2 This Agreement covers all on-site fabrication work over which the City/EMID, Contractor(s)/Employer(s) or subcontractor(s) possess the right of control (including work done for the Project in any temporary yard or area established for the Project). This Agreement also covers any off-site work, including fabrication, that is traditionally performed by the Unions and is directly or indirectly part of the Project, provided such work is covered by a Master Agreement or local addenda to a national agreement of the applicable Union(s).
2.3.3 This Agreement covers any 3D BIM modeling and mechanical computer aided drafted and/or hand detailing of shop and field drawings used for fabrication/coordination or erection, provided such work is covered by a Master Agreement or local addenda to a national agreement of the applicable Union(s).
2.3.4 Except for the delivery of supplies, equipment or materials that are stockpiled for later use, this Agreement covers all construction trucking work, including the hauling and delivery of ready-mix, asphalt, aggregate, sand, soil or other fill or similar material that is directly incorporated into the construction process as well as the off hauling of soil, sand, gravel, rocks, concrete, asphalt, excavation materials, construction debris and excess fill, material and/or mud. Contractor(s)/Employer(s), including brokers, of persons providing construction trucking work shall provide certified payroll records to the City/EMID within ten (10) days of written request or as required by the bid specifications.
2.3.5 Work covered by this Agreement within the following craft jurisdictions shall be performed under the terms of their National Agreements as follows: the National Transient Lodge (NTL) Articles of Agreement, the National Stack/Chimney Agreement, the National Cooling Tower Agreement, the National Agreement of Elevator Constructors, and any instrument calibration work and loop checking shall be performed under the terms of the UA/IBEW Joint National Agreement for Instrument and Control Systems Technicians, with the exception that Articles IV , XII and XIII of this Agreement shall apply to such work.
2.4 Exclusions: The following shall be excluded from the scope of this Agreement.
2.4.1 This Agreement shall not apply to work performed by the City’s own employees as permitted by the Public Contract Code.
2.4.2 This Agreement shall not apply to a Contractor/Employer’s non-construction craft executives, managerial employees, administrative personnel, and supervisors above the level of general foreman, unless covered by a Master Agreement.
2.4.3 This Agreement shall not apply to any non-Project work performed on or near or leading to the site of work covered by this Agreement that is undertaken by state, county, Docusign Envelope ID: 7F032BA2-2135-882F-82F3-40A237F2C9A6
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city, or other governmental bodies or their contractors. Work performed by public or private utilities including all electrical utility, voice-data-video, and security installation work ahead of and up to the electrical service entry connection or the main point of entry into the building shall be excluded. All electrical utility, voice-data-video, and security installation work performed after the electrical utility service entrance, or the main point of entry shall be Covered Work.
Additionally, all contracted work performed ahead of the service entrance connection and main point of entry that is inside the property line and provides for access to the building via a conduit or series of conduits shall be Covered Work.
2.4.4 This Agreement shall not apply to the off-site maintenance of leased equipment and on-site supervision of such work.
2.4.5 This Agreement shall not apply to a professional services contract entered into by the City/EMID for design services prior to solicitation of the general contract for the Project.
2.4.6 This Agreement shall not apply to the District’s purchase of Project-related equipment and/or materials unless said purchase includes Covered Work, in which case the Covered Work itself shall be covered by this Agreement.
2.5 Award of Contracts: It is understood and agreed that the City/EMID has the right to select any qualified bidder for the award of Construction Contracts under this Agreement. The bidder need only be willing, ready and able to execute and comply with this Agreement. It is further agreed that this Agreement shall be included in all invitations to bid or solicitations for proposals from contractors or subcontractors for work on each Project. A copy of all invitations to bid shall be provided to the Trades Council at the time of issuance. The Trades Council and Unions shall work cooperatively with the City/EMID to facilitate competitive bidding and encourage multiple bids for Projects covered by this Agreement. To that end, the Trades Council and the Unions will use their best efforts to conduct outreach to interested contractors and provide information to those contractors to support bidding the work, and take any other reasonable steps to encourage submission of bids to the City/EMID for Projects covered by this Agreement.
ARTICLE III
EFFECT OF AGREEMENT
3.1 By executing this Agreement, the Trades Council, the Unions and the City/EMID agree to be bound by each and all the provisions of the Agreement.
3.2 By accepting the award of work under a Construction Contract for each Project, whether as a Contractor or subcontractor thereunder, all Contractors/Employers agree to be bound by every provision of this Agreement and agree to evidence their acceptance prior to the Docusign Envelope ID: 7F032BA2-2135-882F-82F3-40A237F2C9A6
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commencement of work by executing the Agreement to be Bound in the form attached hereto as Addendum A.
3.3 At the time that any Contractor/Employer enters into a subcontract with any subcontractor providing for the performance of work under a Construction Contract, the Contractor/Employer shall provide a copy of this Agreement to said subcontractor and shall require the subcontractor, as a condition of accepting the award of a construction subcontract, to agree in writing, by executing the Agreement to be Bound, to be bound by each and every provision of this Agreement prior to the commencement of work. The obligations of a Contractor may not be evaded by subcontracting. If the subcontractor refuses to execute the Agreement to be Bound, then such subcontractor shall not be awarded a Construction Contract on any Project.
3.4 This Agreement shall only be binding on the signatory parties hereto, and their successors and assigns, and shall not apply to the parents, affiliates, subsidiaries, or other ventures of any such party. Each Contractor shall alone be liable and responsible for its own individual acts and conduct and for any breach or alleged breach of this Agreement, except as otherwise provided by law or the applicable Master Agreement. Any dispute between the Union(s) and the Contractor(s) with respect to compliance with this Agreement shall not affect the rights, liabilities, obligations and duties between the Union(s) and other Contractor(s) party to this Agreement.
3.5 It is mutually agreed by the parties that any liability by a Union signatory to this Agreement shall be several and not joint. Any alleged breach of this Agreement by a Union shall not affect the rights, liabilities, obligations and duties between the Contractor(s) and the other Union(s) party to this Agreement.
3.6 The provisions of this Agreement, including the Master Agreements incorporated herein by reference, shall apply to the work covered by this Agreement, notwithstanding the provisions of any other local, area and/or national agreements which may conflict with or differ from the terms of this Agreement. To the extent a provision of this Agreement conflicts with a Master Agreement, the provision of this Agreement shall prevail. Where a provision of a Master Agreement does not conflict with this Agreement, the provision of the Master Agreement shall apply.
ARTICLE IV
WORK STOPPAGES, STRIKES, SYMPATHY STRIKES AND LOCKOUTS
4.1. The Unions, the City/EMID, and the Contractor(s)/Employer(s) covered by this Agreement agree that for the duration of each Project:
4.1.1 There shall be no strikes, sympathy strikes, work stoppages, picketing, hand billing or otherwise advising the public that a labor dispute exists, or slowdowns of any kind, for any reason, by the Unions or employees employed on the Project, at the job site of the Docusign Envelope ID: 7F032BA2-2135-882F-82F3-40A237F2C9A6
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Project or any other City/EMID facility because of a dispute on the Project. Disputes arising between the Unions and Contractor(s)/ Employer(s) on other City/EMID projects are not governed by the terms of the Agreement or this Article.
4.1.2 There shall be no lockout of any kind by a Contractor/Employer of workers employed on each Project.
4.1.3 If a Master Agreement expires before the Contractor/Employer completes the performance of work under a Construction Contract and the Union or Contractor/Employer gives notice of a demand for a new or modified Master Agreement, the Union agrees that it will not strike on work covered by this Agreement and the Union and the Contractor/Employer agree that the expired Master Agreement will continue in full force and effect for work covered under this Agreement until a new or modified Master Agreement is reached. If the new or modified Master Agreement provides that any terms of the Master Agreement shall be retroactive, the Contractor/ Employer agrees to comply with any retroactive terms of the new or modified Master Agreement that are applicable to any employee(s) on the Project during the interim, with retroactive payment due within seven (7) calendar days of the effective date of the new or modified Master Agreement.
4.1.4 In the case of nonpayment of wages or trust fund contributions on the Project, the Union shall give the City/EMID and the Contractor/Employer three (3) business days’ notice when nonpayment of trust fund contributions has occurred, and one (1) business days’ notice when nonpayment of wages has occurred or when paychecks being tendered to a financial institution normally recognized to honor such paychecks will not honor such paycheck, of the intent to withhold labor from the Contractor/Employers’ or their subcontractor’s workforce, during which time the Contractor/Employer may correct the default. In this instance, a Union’s withholding of labor (but not picketing) from a Contractor/Employer who has failed to pay its fringe benefit contributions or failed to meet its weekly payroll shall not be considered a violation of this Article.
4.1.5 Notification: If the City/EMID or any Contractor contends that any Union has violated this Article, it will so notify in writing the Senior Executive of the Trades Council and the Senior Executive of the Union, setting forth the facts alleged to violate the Article, prior to instituting the expedited arbitration procedure set forth below. The Trades Council will immediately use its best efforts to cause the cessation of any violation of this Article. The leadership of the Union will immediately inform the workers of their obligations under this Article. A Union complying with this obligation shall not be held responsible for the unauthorized acts of employees it represents.
4.2 Expedited Arbitration: Any party to this Agreement shall institute the following procedure, prior to initiating any other action at law or equity, when a breach of this Article IV is alleged to have occurred.
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4.2.1 A party invoking this procedure shall notify Robert Hirsch, as the permanent arbitrator, or Barry Winograd, as the alternate arbitrator, under this procedure. In the event the permanent arbitrator is unavailable at any time, the alternate will be contacted. If neither is available, the parties shall select the arbitrator from the list in Section 12.4. Notice to the arbitrator shall be by the most expeditious means available, with notice by email and telephone to the City/EMID, the involved Contractor, and the party alleged to be in violation, and to the Trades Council and involved local Union if a Union is alleged to be in violation.
4.2.2 Upon receipt of said notice, the City/EMID will contact the permanent arbitrator named above, or the alternate if the permanent arbitrator is not available, who will attempt to convene a hearing within twenty-four (24) hours if it is contended that the violation still exists.
4.2.3 The arbitrator shall notify the parties by email and telephone of the place and time for the hearing. Said hearing shall be completed in one session, which, with appropriate recesses at the arbitrator’s discretion, shall not exceed twenty-four (24) hours unless otherwise agreed upon by all parties. The failure of any party to attend said hearings shall not delay the hearing of evidence or the issuance of an award by the arbitrator.
4.2.4 The sole issue at the hearing shall be whether a violation of Section 4.1 of the Agreement has occurred. The arbitrator shall have no authority to consider any matter of justification, explanation or mitigation of such violation or to award damages, which issue is reserved for court proceedings, if any. The award shall be issued in writing within three (3) hours after the close of the hearing and may be issued without a written opinion. If any party desires a written opinion, one shall be issued within fifteen (15) calendar days, but the parties shall not delay compliance with or enforcement of the award due to the issuance of a written opinion. The arbitrator may order cessation of the violation of this Article, and the arbitrator’s award shall be served on all parties by hand or registered mail upon issuance. Should a party found in violation of this Article fail to comply with the arbitrator’s award ordering the party to cease the violation, the party in violation shall pay to the affected party as liquidated damages the sum of ten thousand dollars ($10,000.00) per shift for which it failed to comply, or portion thereof, until such violation is ceased. The arbitrator shall retain jurisdiction to resolve any disputes regarding the liquidated damages claimed under this section.
4.2.5 The arbitrator’s award may be enforced by any court of competent jurisdiction upon the filing of this Agreement and all other relevant documents referred to above in the following manner. The party filing such enforcement proceedings shall give written notice to the other party. In a proceeding to obtain a temporary order enforcing the arbitrator’s award as issued under this Article, all parties waive the right to a hearing and agree that such proceeding may be ex parte. However, such an agreement does not waive any party’s right to seek or participate in a hearing for a final order of enforcement. Any court order enforcing the arbitrator’s award shall be served on all parties by hand or delivered by certified mail.
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4.2.6 Any rights created by statute or law governing arbitration proceedings inconsistent with the above procedure, or which interfere with compliance with the above procedure, are waived by the parties.
4.2.7 The fees and expenses of the arbitrator shall be divided equally between the party instituting the arbitration proceedings provided in this Article and the party alleged to be in breach of its obligation under this Article.
4.2.8 Should either the permanent or the alternate arbitrator identified above no longer work as a labor arbitrator, the City/EMID and the Trades Council shall mutually agree to a replacement.
ARTICLE V
PRE-JOB CONFERENCES
5.1 Timing: The City and the Trades Council shall convene a pre-job conference at a mutually agreeable location and time, with the Unions and the representatives of all involved Contractors/Employers, who shall be prepared to announce craft assignments and discuss in detail the scope of work and the other issues set forth below, at least fourteen (14) calendar days prior to:
(a) The commencement of any Project work, and
(b) The commencement of Project work on any subsequently awarded Construction Contract.
5.2 The pre-job conference shall be conducted by the Trades Council and shall be attended by a representative of each participating Contractor and each affected Union, and the City/EMID may attend at its discretion.
5.3 The pre-job conference shall include but not be limited to the following subjects:
(a) A listing of each Contractor’s scope of work.
(b) The craft assignments.
(c) The estimated number of craft workers required to perform the work. (d) Transportation arrangements.
(e) The estimated start and completion dates of the work; and (f) Discussion of prefabricated materials.
5.4 Joint Administrative Committee: In order to ensure the terms of this Agreement are being fulfilled and concerns pertaining to the operation of this Agreement are addressed, the City/EMID and Trades Council shall establish a Joint Administrative Committee comprised of two (2) representatives designated by the City/EMID and two (2) representatives designated by the Trades Council. The Joint Administrative Committee shall meet on a periodic basis during the term of construction, at least semi-annually, to assess the implementation of this Agreement, review the progress of the Projects, and facilitate harmonious relations between the parties. Both Docusign Envelope ID: 7F032BA2-2135-882F-82F3-40A237F2C9A6
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the City/EMID and the Trades Council shall have the right to call a meeting of the Joint Administrative Committee.
5.4.1 In the event the City/EMID is concerned about receiving an adequate number of competitive bids for a Project, the City/EMID may call a meeting of the Joint Administrative Committee to discuss the scope of work and potential interested contractors, and the Trades Council and Unions shall conduct outreach upon request by the City/EMID consistent with Section 2.5 herein.
ARTICLE VI
NO DISCRIMINATION
6.1 The Contractors/Employers and the Unions agree to comply with all anti- discrimination provisions of federal, state, and local law, to protect employees and applicants for employment, on each Project.
ARTICLE VII
UNION REPRESENTATION AND REFERRAL
7.1 The Contractors/Employers recognize the Unions as the sole bargaining representative of all craft employees performing Covered Work under this Agreement, and all such employees must be represented by a Union for the duration of their employment on each Project.
7.2 The Contractors/Employers shall make and transmit all deductions for Union dues, fees, and assessments that have been authorized by employees in writing in accordance with the applicable Master Agreement. This Agreement does not require any employee of a non-Union contractor to join a Union or to pay dues or fees to a Union as a condition of working on each Project; however, nothing in this Article is intended to supersede the requirements of the applicable Master Agreements as to Contractors/Employers signatory to such Master Agreements and as to employees of those Contractors/Employers who are performing Covered Work.
7.3 Authorized representatives of the Unions shall have access to each Project whenever work covered by this Agreement is being, has been, or will be performed on the Project.
7.4 Contractor(s)/Employer(s) performing construction work on each Project shall, in filling craft job requirements, utilize and be bound by the registration facilities and referral systems established or authorized by the Unions signatory hereto. The Contractor(s)/Employer(s) shall have the right to reject any applicant referred to by the Union(s), in accordance with the applicable Master Agreement.
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7.5 Contractor(s)/Employer(s) shall have the unqualified right to select and hire directly all supervisors above the level of general foreman it considers necessary and desirable, without such persons being referred by the Union(s), unless such craft construction employee is covered by a Master Agreement.
7.6 In the event that referral facilities maintained by the Union(s) are unable to fill the requisition of a Contractor/Employer for employees within a forty-eight (48) hour period (Saturdays, Sundays and Holidays excluded) after such requisition is made by the Contractor/Employer, the Contractor/Employer shall be free to obtain the worker(s) from any source. A Contractor/Employer who hires a worker(s) to perform Covered Work on each Project pursuant to this section shall immediately provide the appropriate Union with the name and address of such worker(s) and shall immediately refer such worker(s) to the appropriate Union to satisfy the requirements of this Article.
7.7 Local Hire: The parties to this Agreement support the employment of skilled construction workers from the City of Foster City and San Mateo County (the “Local Area”) and wish to facilitate employment of Local Area residents and use resources in the Local Area in the construction of each Project. To the extent allowed by law, and consistent with the Unions’ hiring hall provisions, as long as they possess the requisite skills and qualifications, residents of the Local Area, including journeymen and apprentices, shall be referred by the Unions for Project work covered by this Agreement.
ARTICLE VIII
W AGES AND BENEFITS
8.1 The Contractors/Employers agree to pay all benefit contributions required by the applicable Master Agreement(s), including but not limited to vacation, pension and/or other deferred compensation, apprenticeship, worker protection and assistance, health benefit and any other funds established by the applicable Master Agreement(s) for each hour worked on each Project, in the amounts designated in the applicable Master Agreement(s).
8.2 By signing this Agreement, the Contractors/Employers adopt and agree to be bound by the written terms of the legally established Trust Agreements for the benefit funds described in Section 8.1, which may from time to time be amended, specifying the detailed basis upon which payments are to be made into, and benefits paid out of, such Trust Funds. The Contractors/Employers authorize the parties to such local Trust Agreements to appoint trustees and successor trustees to administer the Trust Funds and hereby ratify and accept the trustees so appointed as if they were appointed by the Contractors/Employers. The Contractors/Employers agree to execute a separate subscription agreement(s) when such Trust Fund(s) requires such document(s).
8.3 Wages, Hours, Terms and Conditions of Employment: The wages, hours and other terms and conditions of employment on each Project shall be governed by the Master Agreement Docusign Envelope ID: 7F032BA2-2135-882F-82F3-40A237F2C9A6
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of the respective craft, to the extent such Master Agreement is not inconsistent with this Agreement. Where a subject is covered by the Master Agreement and not covered by this Agreement, the Master Agreement will prevail. When a subject is covered by both the Master Agreement and this Agreement, to the extent there is any inconsistency, this Agreement will prevail.
8.4 Holidays: Holidays shall be as set forth in the applicable Master Agreement, and any additional City/EMID recognized holidays.
ARTICLE IX
APPRENTICES
9.1 Recognizing the need to develop adequate numbers of competent workers in the construction industry, including on public works projects, the Contractors/Employers shall employ apprentices from a California state-approved Joint Apprenticeship Training Program in their respective crafts, to perform such work as is within their capabilities and that is customarily performed by the craft in which they are indentured.
9.2 Apprentice ratios will be in compliance with the provisions of the California Labor Code and the applicable state prevailing wage determination.
9.3 Consistent with the Master Agreements, there shall be no restriction on the utilization of apprentices in performing the work of their craft provided they are properly indentured and supervised.
9.4 Pre-Apprenticeship Program: Recognizing that the Bay Area Apprenticeship Coordinators Association, the San Mateo Workforce Investment Board, the San Mateo County Union Community Alliance, and the California Division of Apprenticeship Standards have established a countywide Pre-Apprenticeship Program – the Trades Introduction Program (“TIP San Mateo”) – to prepare students to become apprentices to work in construction-related trades, the parties agree to provide opportunities for employment on each Project for students who have completed the TIP San Mateo or another pre-apprenticeship program that utilizes Multi-Craft Core Curriculum (“MC3”). As such, Contractors on each Project shall endeavor to employ a minimum of two (2) TIP graduates or graduates of another MC3 pre-apprenticeship program who meet local Union requirements for admittance into a California state-approved Joint Apprenticeship Training Program.
ARTICLE X
HELMETS TO HARDHATS
10.1 The Contractors/Employers and Unions recognize a desire to facilitate the entry into the building and construction trades of veterans who are interested in careers in the building and construction industry. The Contractors/Employers and Unions agree to utilize the services of the Docusign Envelope ID: 7F032BA2-2135-882F-82F3-40A237F2C9A6
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Center for Military Recruitment, Assessment and Veterans Employment (hereinafter “Center”) and the Center’s “Helmets to Hardhats” program to serve as a resource for preliminary orientation, assessment of construction aptitude, referral to apprenticeship programs or hiring halls, counseling and mentoring, support network, employment opportunities and other needs as identified by the parties.
10.2 The Unions and Contractors/Employers agree to coordinate with the Center to participate in an integrated database of veterans interested in working on each Project and of apprenticeship and employment opportunities for each Project. To the extent permitted by law, the Unions will give credit to such veterans for bona fide, provable past experience.
ARTICLE XI
COMPLIANCE
11.1 It shall be the responsibility of the Contractors/Employers and Unions to investigate and monitor compliance with the provisions of Article VIII of this Agreement. Nothing in this Agreement shall be construed to interfere with or supersede the usual and customary legal remedies available to the Unions and/or employee benefit Trust Funds to collect delinquent wages or Trust Fund contributions from Contractors/Employers on each Project.
ARTICLE XII
GRIEV ANCE ARBITRATION PROCEDURE
12.1 Project Labor Disputes: All disputes involving the application or interpretation of a Master Agreement to which a Contractor/Employer and a Union are parties shall be resolved pursuant to the resolution procedures of the Master Agreement. All disputes relating to the interpretation or application of this Agreement, other than disputes under Article IV and Article XIII, shall be subject to resolution by the grievance arbitration procedures set forth in this Article.
12.2 Employee Discipline: All disputes involving the discipline and/or discharge of an employee working on each Project shall be resolved through the grievance and arbitration provisions contained in the Master Agreement for the craft of the affected employee. No employee working on any Project shall be disciplined or discharged without just cause.
12.3 No grievance shall be recognized unless the grieving party (Union on its own behalf, or on behalf of an employee whom it represents, or a Contractor/Employer on its own behalf) provides notice in writing to the party with whom it has a dispute within five (5) business days after becoming aware of the dispute but in no event more than thirty (30) business days after it reasonably should have become aware of the event giving rise to the dispute. Time limits may be extended by mutual agreement of the parties.
12.4 Grievances shall be settled according to the following procedures:
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Step 1: Within five (5) business days after the receipt of the written notice of the grievance, the representative of the involved Union, or his/her designee, and the representative of the involved Contractor/Employer, shall confer and attempt to resolve the grievance.
Step 2: If the grievance is not resolved at Step 1, within five (5) business days of the Step 1 meeting or the conclusion of efforts to resolve the grievance at Step 1, the alleged grievance may be referred in writing by either involved party to the Business Manager(s) of the affected Union(s) involved and the Labor Relations Manager of the Contractor/Employer, or the Contractor/Employer’s designated representative, for discussion and resolution. This time limit may be extended by mutual consent of both parties. Regardless of which party has initiated the grievance, the Union shall notify its International Union representative prior to the Step 2 meeting, and the International Union representative shall advise if it intends to participate in the Step 2 meeting. The City/EMID and the Trades Council shall have the right to participate in any efforts to resolve the dispute in Step 2.
Step 3: If the grievance is not resolved at Step 2, either party may request the dispute be submitted to arbitration within five (5) business days of the Step 2 meeting or the conclusion of efforts to resolve the grievance at Step 2. This time limit may be extended by mutual consent of both parties. Within five (5) business days after referral of a dispute to arbitration, the representatives shall notify the permanent arbitrator designated in Article IV , or if not available, the alternate arbitrator designated in Article IV , for final and binding arbitration. If the permanent arbitrator or the alternate is not available, an arbitrator shall be selected by the alternate striking method from the list of three (3) below. The order of striking names from the list of arbitrators shall be determined by a coin toss, the winner of which shall decide whether they wish to strike first or second.
1. William Riker
2. Carol Vendrillo
3. Morris Davis
12.5 The decision of the arbitrator shall be final and binding on all parties. The arbitrator shall have no authority to change, amend, add to or detract from any of the provisions of the Agreement. The expense of the arbitrator shall be borne equally by both parties. The arbitrator shall arrange for a hearing on the earliest available date from the date of his/her selection. A decision shall be given to the parties within five (5) calendar days after completion of the hearing unless such time is extended by mutual agreement. A written opinion may be requested by a party from the presiding arbitrator.
12.6 The time limits specified at any step of the grievance procedure may be extended by mutual agreement of the parties. However, failure to process a grievance, or failure to respond in writing within the time limits provided above, without an agreed upon extension of time, shall be Docusign Envelope ID: 7F032BA2-2135-882F-82F3-40A237F2C9A6
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deemed a waiver of such grievance without prejudice, or without precedent to the processing and/or resolution of like or similar grievances or disputes.
12.7 In order to encourage the resolution of disputes and grievances at Steps 1 and 2 of this grievance procedure, the parties agree that such settlements shall not be precedent setting.
12.8 Retention: At the time a grievance is submitted under this Agreement or any Master Agreement, the Union(s) may request that the City/EMID withhold and retain an amount from what is due and owing to the Contractor(s) against whom the grievance is filed, or its higher-tier Contractor, sufficient to cover the damages alleged in the grievance, should the Union(s) prevail.
The amount shall be retained by the City/EMID until such time as the underlying grievance giving rise to the retention is withdrawn, settled, or otherwise resolved, and the retained amount shall be paid to whomever the parties to the grievance shall decide, or to whomever an arbitrator shall so order.
12.9 Should any of the arbitrators listed in this Article XII or Article IV no longer work as a labor arbitrator, the City/EMID and the Trades Council shall mutually agree to a replacement.
ARTICLE XIII
WORK ASSIGNMENTS AND JURISDICTIONAL DISPUTES
13.1 The assignment of Covered Work will be solely the responsibility of the Employer performing the work involved; and such work assignments will be in accordance with the Plan for the Settlement of the Jurisdictional Disputes in the Construction Industry (the “Plan”) or any successor Plan.
13.2 All jurisdictional disputes on this Project between or among the building and construction trades Unions and the Employers parties to this Agreement, shall be settled and adjusted according to the present Plan established by the Building and Construction Trades Department or any other plan or method of procedure that may be adopted in the future by the Building and Construction Trades Department. Decisions rendered shall be final, binding and conclusive on the Employers and Unions parties to this Agreement.
13.3 If a dispute arising under this Article involves the North Coast States Carpenters Regional Council or any of its subordinate bodies, an arbitrator shall be chosen by the procedures specified in Article V , Section 5 of the Plan from a list composed of John Kagel, Andrea Dooley, Robert Hirsch and Thomas Pagan, and the arbitrator’s hearing on the dispute shall be held at the offices of the California State Building and Construction Trades Council in Sacramento, California within fourteen (14) calendar days of the selection of the arbitrator. All other procedures shall be as specified in the Plan.
13.4 All jurisdictional disputes shall be resolved without the occurrence of any strike, work stoppage, or slow-down of any nature, and the Employer’s assignment shall be adhered to Docusign Envelope ID: 7F032BA2-2135-882F-82F3-40A237F2C9A6
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until the dispute is resolved. Individual employees violating this section shall be subject to immediate discharge.
13.5 Each Employer will conduct a pre-job conference with the Trades Council prior to commencing work. The City/EMID will be advised in advance of all such conferences and may participate if they wish. Pre-job conferences for different Employers may be held together.
ARTICLE XIV
MANAGEMENT RIGHTS
14.1 Consistent with the Master Agreements, the Contractor(s)/Employer(s) shall retain full and exclusive authority for the management of their operations, including the right to direct their work force in their sole discretion. No rules, customs or practices shall be permitted or observed which limit or restrict production, or limit or restrict the working efforts of employees, except that all lawful manning provisions in the Master Agreement shall be recognized.
ARTICLE XV
DRUG AND ALCOHOL TESTING
15.1 The use, sale, transfer, purchase and/or possession of a controlled substance, alcohol and/or firearms at any time on the Project site is prohibited.
15.2 Drug and alcohol testing shall be conducted in accordance with the substance abuse prevention policies set forth in the applicable Master Agreement.
ARTICLE XVI
SA VINGS CLAUSE
16.1 If any article, provision, clause, sentence or word of this Agreement is determined to be illegal or void as being in contravention of any applicable law, by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect. The parties further agree that if any article, provision, clause, sentence or word of the Agreement is determined to be illegal or void, by a court of competent jurisdiction, the parties shall substitute, by mutual agreement, in its place and stead, an article, provision, clause, sentence or word that will meet the objections to its validity and will be in accordance with its original intent.
16.2 In the event a decision of a court of competent jurisdiction materially alters the terms of this Agreement such that the intent of the parties is defeated, then the entire Agreement shall be null and void.
16.3 If a court of competent jurisdiction determines that all or part of the Agreement is invalid and/or enjoins the City/EMID from complying with all or part of the Agreement’s Docusign Envelope ID: 7F032BA2-2135-882F-82F3-40A237F2C9A6
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provisions, and the City/EMID accordingly determines that compliance with this Agreement will not be required in order to perform work under a Construction Contract, the Unions will no longer be bound by the provisions of Article IV .
ARTICLE XVII
TERM
17.1 This Agreement shall be included in all bid documents, requests for proposals, or other equivalent Project solicitations, which shall indicate that entering into this Agreement is a condition of the award of a Construction Contract(s) for each Project.
17.2 This Agreement shall become effective on the day it is executed by the City/EMID and the Trades Council and shall apply until the Completion of each Project in accordance with Sections 1.4 and 2.2.
17.3 The Joint Administrative Committee shall meet on an annual basis to identify the budgetary status of each Project and any issues that may impact the construction of the Projects.
In addition, the City/EMID shall promptly notify the Trades Council of any circumstance which would likely prohibit or make impractical the construction of any Project.
17.4 In the event it is likely that a Project will not be advertised for bid by the City/EMID within five (5) years of the effective date of this Agreement, the City/EMID and the Trades Council shall meet and confer in good faith to identify a replacement project of comparable type and value to use as a substitute for that Project. Neither party may unreasonably withhold its agreement to the substitution of a Project. If such a substitute project is agreed upon, the parties shall memorialize that substitution by written amendment to this Agreement. If no substitute project is agreed upon, the City Council shall determine whether to continue to apply this agreement to the Project at issue, or in the alternative, which project, if any, shall serve as an appropriate substitute.
17.5 Five (5) years after the effective date of this Agreement, the City/EMID and the Trades Council shall meet to discuss potential application of this Agreement to additional City/EMID projects and if so, any necessary revisions.
ARTICLE XVIII
MISCELLANEOUS PROVISIONS
18.1 The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement. All defined terms used in this Agreement shall be deemed to refer to the singular and/or plural, in each instance as the context and/or particular facts may require.
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18.2 This Agreement may be executed in counterparts, such that original signatures may appear on separate pages and when bound together all necessary signatures shall constitute an original. Faxed or emailed signature pages transmitted to other parties to this Agreement shall be deemed the equivalent of original signatures.
18.3 Each of the persons signing this Agreement represents and warrants that such person has been duly authorized to sign this Agreement on behalf of the party indicated, and each of the parties signing this Agreement warrants and represents that such party is legally authorized and entitled to enter into this Agreement.
18.4 The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party’s draftsmanship thereof.
18.5 All defined terms used in this Agreement shall be deemed to refer to the singular and/or plural, in each instance as the context and/or particular facts may require.
[SIGNA TURES TO FOLLOW]
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CITY OF FOSTER CITY/ESTERO
MUNICIPAL IMPROVEMENT DISTRICT
By: _____ Date:
Name: Art Kiesel
Title: Mayor/President
APPROVED AS TO FORM
By: _____ Date:
Name: Benjamin Stock
Title: City Attorney/District Legal Counsel
ATTEST:
By: _____ Date:
Name: Priscilla Schaus
Title: City Clerk/District Secretary_
SAN MATEO COUNTY BUILDING AND
CONSTRUCTION TRADES COUNCIL
By: Date:
Name: Bart Pantoja ______
Title:
Docusign Envelope ID: 7F032BA2-2135-882F-82F3-40A237F2C9A6 Business Manager | Secretary-Treasurer
5/13/2026 | 11:52 AM PDT
5/13/2026 | 4:25 PM PDT
5/13/2026 | 8:34 PM PDT
5/14/2026 | 8:44 AM PDT
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UNION SIGNATURES
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Addendum A
AGREEMENT TO BE BOUND
[Date]
[Addressee]
[Address]
Re: City of Foster City/Estero Municipal Improvement District Project Labor Agreement Agreement to be Bound
Dear ________________:
The undersigned confirms that it agrees to be a party to and bound by the City of Foster City/Estero Municipal Improvement District Project Labor Agreement (“Agreement”) as such Agreement may, from time to time, be amended by the parties or interpreted pursuant to its terms.
By executing this Agreement to be Bound, the undersigned subscribes to, adopts and agrees to be bound by the written terms of the legally established trust fund documents as set forth in Section
8.1 of the Agreement, as they may from time to time be amended, specifying the detailed basis upon which contributions are to be made into, and benefits made out of, such trust funds, and ratifies and accepts the trustees appointed by the parties to such trust funds. The undersigned agrees to execute a separate subscription agreement(s) for such trust funds when such trust fund(s) require(s) such document(s).
The obligation to be a party to and bound by the Agreement shall extend to all work covered by the City of Foster City/Estero Municipal Improvement District Project Labor Agreement undertaken by the undersigned. The undersigned shall require all of its subcontractors, of whatever tier, to become similarly bound for all their work within the scope of the Agreement by signing an identical Agreement to be Bound.
This letter shall constitute a subscription agreement, to the extent of the terms of the letter.
CONTRACTOR/SUBCONTRACTOR:
California Contractor License No. or Motor Carrier (CA) Permit No.:
Name of Authorized Person (print):
Signature of Authorized Person:
Title of Authorized Person:
Telephone Number of Authorized Person:
Address of Authorized Person:
State Public Works Registration Number:
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Addendum B
COVERED PROJECTS
This Agreement shall cover all phases of the following projects:
1. (CIP 301-717) Lagoon Pump Station Seismic Rehabilitation and Capacity Enhancement Project;
2. (CIP 455-719) Sanitary Sewer Lift Station Improvements – Phase 6
3. (CIP 301-698) Transportation Safety Signalization Upgrades
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DATE: May 18, 2026
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM: Andrew Brozyna, Public Works Director
Laura Galli, Engineering Manager
Justin Lai, Senior Civil Engineer
Amy Zhou, Assistant Engineer
DEPARTMENT: Public Works
SUBJECT: EXECUTION OF A TASK ORDER WITH BKF ENGINEERS FOR
PROFESSIONAL ENGINEERING SERVICES IN THE AMOUNT
OF $153,815 WITH A CONTINGENCY OF $15,400 FOR CIP 301-
725 INSTALL ELECTRIC VEHICLE CHARGING STATIONS
PROJECT
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution authorizing:
1. The Mayor to execute Task Order BKF-2026-01 with BKF Engineers in the amount of $153,815 to provide professional engineering services consisting of site assessment, design services, and bid/construction support for CIP 301-725 Install EV Charging Stations Project under the Master On-Call Civil Engineering Services Agreement;
2. The establishment of a contingency in the amount of $15,400 with authorization given to the City Manager or his designee, to execute contract amendments up to the contingency amount; and
3. Finding the approval exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines §15061(b)(3).
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EXECUTIVE SUMMARY
The City’s medium and heavy-duty fleet vehicle purchases must consist entirely of zero-emission vehicles (ZEVs) by 2030 due to the Advanced Clean Fleet (ACF) Regulation approved by the California Air Resources Board (CARB) in 2023. In preparation for the transition to electrical vehicles, CIP 301-725 will install seven (7) electric vehicle dual port EV chargers at the Corporation Yard and prepare the site for three (3) additional “make ready” dual port EV chargers. The City is participating in Peninsula Clean Energy’s (PCE) EVGov program, which provides technical assistance including electrical design. Civil design services are not provided under the EVGov program and will need to be contracted separately.
Task Order BKF-2026-01 will provide for the preparation of civil construction contract documents including site assessment, design services, and bid/construction support.
BKF has demonstrated experience with EV infrastructure projects and is qualified to manage, design, and support CIP 301-725. There are sufficient funds in CIP 301-725 for the design contract and the proposed fees in the amount of $153,815 have been reviewed by staff, negotiated and deemed appropriate based on the scope of services.
BACKGROUND
In 2023, the CARB approved the ACF regulation, which is one part of a broader strategy to deploy medium and heavy-duty ZEVs. The ACF regulation outlines a phased approach to transition the City’s medium and heavy-duty fleet vehicles to be entirely ZEVs. In 2025, the CARB approved amendments to the ACF regulation that include extending the ZEV phasing deadlines. Currently, 50 percent of medium and heavy-duty vehicle purchases are required to be zero-emission. By 2030, 100 percent of medium and heavy-duty vehicle purchases are required to be zero-emission.
At the November 6, 2023 meeting, the City Council approved an agreement with PCE’s Gov EV program, which provides free technical assistance, project planning, and grant funding to public agencies for new municipal EVs and fleet charging infrastructure. Staff have been working with Optony, the consultant firm provided under PCE’s Gov EV program, to plan the City’s transition to ZEVs. Optony has assessed the City’s inventory and needs, prepared a fleet electrification strategic plan, developed a charging strategy, and considered electrification funding options.
CIP 301-725 will address the immediate-term EV infrastructure needs identified by Optony, which include the installation of 7 dual-port EV chargers and preparation of 3 “make-ready” dual port EV chargers at the Corporation Yard. Through PCE’s Gov EV program, Optony will provide electrical design services. The City is responsible for all other services required for successful project delivery.
On July 18, 2022, the City Council/EMID Board adopted Resolution No. 2022-87 and 3665 and approved a Master Professional Civil Engineering Services Agreement with
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BKF Engineers under which the City/District can access on-call civil engineering services to carry out specific tasks with the approval of a Task Order by the City/District Manager or City Council/EMID Board (depending on the scope of the task) from July 18, 2022 through July 17, 2025, with the option to extend services in one year increments through 2027. BKF Engineers was selected through a competitive process, in accordance with the City’s purchasing policy, and was selected to provide on-call Civil Engineering Services along with one other firm. Due to satisfactory services during the term of the contract, the Master Agreement has been renewed through July 17, 2026, and staff plans to exercise the option in the agreement to extend the term for one final year through July 17, 2027.
ANALYSIS
The objective of CIP 301-725 is to install five (5) dual port 19.2kW AC level 2 chargers, one (1) dual port 40kW AC Level 3 Charger, and one (1) dual port 90kW DCFC charger at the Corporation Yard. An additional three (3) dual port 40 kW AC Level 3 chargers are to be “make ready”, such that the project shall include the means to support future EV charging infrastructure at the Corporation Yard. These chargers will be used to power new electric vehicles acquired to replace existing vehicles as they are retired from the Corporation Yard.
Optony’s service includes the management of the electrical design for the project, which will be prepared by their subconsultant McCalmont Engineers. Civil design services are not within Optony’s scope but are required to deliver the project.
Staff is working with Optony and using their assistance to apply for the Rule 29 program at PG&E. Rule 29 program assists agencies in creating cost-effective solutions to deploy EV infrastructure by sharing in some of the responsibilities and costs. As part of the program, PG&E will cover the costs for the planning, engineering, materials and installation of the electrical service plus appurtenances, from the street to the electric meter.
BKF is responsible for the civil design services necessary for the project which include:
Utility Locating/Mapping Services and Topographic Survey Geotechnical Investigation
Preparation of Plans and Specifications for Civil Scope • Trenching and Conduit Run
• Striping and Grading
• Structural Calculations and Design
General review of and coordination with electrical design. Response to building code requirements.
Preparation of bid package and bidding support.
Construction support through RFIs, submittal review, and an appropriate number of field visits.
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Staff reached out to three (3) professional design firms and received one (1) proposal from BKF Engineers. BKF is working on a similar EV infrastructure project for the City of Menlo Park with the same project design team consisting of Optony and McCalmont.
BKF Engineers are fully qualified to manage, design, and support CIP 301-725. Their recent experience in the emerging field of EV infrastructure coupled with their existing relationship with the electrical design team will be invaluable in the delivery of CIP 301- 725.
Anticipated Project Schedule
Utility Mapping, Topographic Survey, and
Geotechnical Investigation
May 2026 – June 2026
Schematic Design Package July 2026 – August 2026
Plans, Specifications, and Estimate 50% August 2026 – September 2026 Plans, Specifications, and Estimate 90% September 2026 – October 2026 Plans, Specifications, and Estimate Final November 2026 Council Approval and Bid Period December 2026 – January 2027 The construction timeline will be dependent on the availability of PG&E equipment for the two new electrical services serving the EV chargers. Staff are aware of the long lead times and will begin separate procurement once the equipment design is complete.
CEQA
Categorically Exempt pursuant to CEQA Guidelines Section 15061(b)(3)
FISCAL IMPACT
The fiscal impact of this resolution is $169,215, including: (a) $ 153,815 for a Task Order Award to BKF Engineers for CIP 725 Install Electric Vehicle Charging Stations Project, and (b) $15,400 in contingency. There is a current budget of $1,600,000 available in the CIP project to fund this work. Any unspent contingency reverts to the originating fund balance following the closeout of the project.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
Innovation and Sustainability
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ATTACHMENTS:
Attachment 1 – Resolution
Attachment 2 – Task Order BKF-2026-01
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RESOLUTION NO.____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY
AUTHORIZING THE MAYOR TO EXECUTE A TASK ORDER WITH BKF ENGINEERS FOR ON-CALL CIVIL ENGINEERING SERVICES IN THE AMOUNT OF $153,815 WITH A CONTINGENCY OF $15,400 TO PROVIDE SITE ASSESSMENT, DESIGN SERVICES, AND BID/CONSTRUCTION SUPPORT FOR CIP 301-725 INSTALL ELECTRIC VEHICLE CHARGING STATIONS; AND FINDING THE APPROVAL
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES §15061(B)(3)
CITY OF FOSTER CITY
WHEREAS, medium- and heavy-duty City Fleet vehicle purchases must consist of entirely zero-emission vehicles (ZEV) by 2030 due to the Advanced Clean Fleet Regulation approved by the California Air Resources Board in 2023; and WHEREAS, CIP 301-725 will install seven (7) electric vehicle chargers at the Corporation Yard and prepare the site for three (3) additional EV chargers at a “make ready” capacity in anticipation of the transition to ZEVs; and WHEREAS, on July 18, 2022, the City Council/EMID Board approved a Master Professional Civil Engineering Services Agreement with BKF Engineers (BKF) under which the City can access on-call professional services by Task Order; and WHEREAS, BKF will provide the civil technical assistance necessary to install electric vehicle chargers, including site assessment and design services and bid and construction support; and
WHEREAS, funding in the amount of $1,600,000 has been budgeted from City CIP funds for CIP 301-725.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorize:
1. The Mayor to execute Task Order BKF-2026-01 with BKF Engineers in the amount of $153,815 to provide site assessment, design services, and bid/construction support for CIP 301-725 Install Electric Vehicle Charging Stations under the Master Professional Civil Engineering Services Agreement; and
2. The establishment of a contingency in the amount of $15,400 with authorization given to the City Manager, or his designee to execute amendments up to the contingency amount.
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BE IT FURTHER RESOLVED that the Mayor is hereby authorized to execute the Task Order, in the forms attached hereto, with minor, non-substantive revisions that may be approved by the Mayor and the City Attorney, and to execute any other necessary documents to effectuate the terms of the Task Order.
PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 18th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ART KIESEL, MAYOR
ATTEST:
PRISCILLA SCHAUS, CITY CLERK
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TASK ORDER NO. BKF-2026-01
TO MASTER ARCHITECTURE AND ENGINEERING SERVICES AGREEMENT
This Task Order No. BKF-2026-01 ("Task Order") is made and entered into by and between the City of Foster City/Estero Municipal Improvement District (“City/District”) and BKF Engineers ("Consultant").
RECITAL
A. City and Consultant entered into an agreement entitled Master Civil Engineering Services Agreement ("Agreement"), by which the Consultant agreed to perform professional Civil Engineering services and related services in accordance with Task Orders issued by the City.
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all items and conditions set forth in the Agreement.
2. SCOPE OFT ASK ORDER. Consultant shall perform the services described in Exhibit "A," attached hereto and incorporated herein by reference, in accordance with the terms and conditions of the Agreement.
3. PAYMENT. For services performed by Consultant in accordance with this Task Order, City will compensate Consultant in accordance with the terms and conditions of the Agreement, in an amount not to exceed $153,815(including all hourly billings as well as reimbursable costs.
4. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Consultant and the City.
IN WITNESS WHEREOF, the City and Consultant do hereby agree to the full performance of the terms set forth herein.
City of Foster City Consultant
_____________________________ _________________________ By:___________________________ By: Brian Scott
Title: Mayor Title: Principal
Date: _________________________ Date: _____________________
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SERVICES TO BE PROVIDED, PAYMENTS, PROJECTS, AND SCHEDULE,
PROFESSIONAL ON-CALL CIVIL ENGINEERING SERVICES
This is an Exhibit attached to and made a part of and incorporated by reference to the Agreement dated July 18, 2022, by and between BKF Engineers, hereinafter referred to as "CONSULTANT" and the City of Foster City/Estero Municipal Improvement District, hereinafter referred to as "CITY/DISTRICT" providing for professional services.
1. Description of the Project:
1.1 DESCRIPTION: As shown on the attached proposal
2. Basic Services:
The CITY/DISTRICT has developed a general scope of work as described on the attached proposal.
MANAGEMENT AND PROJECT CONTROLS
In performing the Scope of Services, the CONSULTANT shall, at a minimum, execute the management and project controls described below:
The CONSULTANT’s Project Manager will be responsible for the work including implementing the project management procedures and controls; and maintaining effective communications among the sub- consultants, the CITY, and other involved agencies and organizations for the duration of the project.
The working interface between the CONSULTANT and the CITY shall be defined as follows:
CONSULTANT shall submit to the CITY a monthly invoice whose format that shall include:
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• List of CONSULTANT personnel, hourly rate and hours expended during the month in question along with a subtotal for CONSULTANT staff labor effort. • Itemized list of any sub- consultant staff who performed professional services during the month in question, hourly rates and hours worked during that time period and a subtotal for the subconsultants.
• Summary of all costs for labor, sub- consultant labor with mark up, other direct costs and all supporting material from the sub-consultants.
To support each invoice, the CONSULTANT shall furnish project updates that shall include the following:
• A summary of specific accomplishments during the reporting period, anticipated accomplishments scheduled for the next reporting period, and results or other deliverables, etc.
• A cost summary for each specific task, that shows:
o The current period and cumulative expenditures to date. o The approved budget.
o A comparison of the estimated cost with the approved budget to show any variance.
Payment shall be made upon the completion of each specific consultant task as delineated in the project schedule.
CONSULTANT shall be available for consultation with the CITY’s Project Manager at all reasonable times and shall immediately advise the project manager of requests, technical decisions, or problems that may materially affect a project’s scope, quality, schedule, or cost.
PAYMENTS
1. The maximum payment to CONSULTANT under this Agreement for the Project shall be:
$153,815.
2. TIMES OF PAYMENTS.
a. Shall be made on a monthly basis
PROJECTS AND SCHEDULE
As shown on the attached proposal
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May 1, 2026
BKF No. 20211454-009
City of Foster City
Attn: Amy Zhou, Assistant Engineer
610 Foster City Boulevard
Foster City, CA 94404
Transmitted via email: [email protected]
RE: Technical Support for EV Infrastructure Project (CIP 725) - Civil Engineering and Land Surveying Proposal Dear Ms. Zhou:
BKF welcomes the opportunity to submit this proposal for civil engineering and land surveying services associated with the Electric Vehicle charging infrastructure project located in the City of Foster City, California. To arrive at the estimated effort required by our office for this project, we have outlined a proposed scope of services, identified assumptions, and determined a level of effort fee based on our understanding of the project.
Project Understanding
Based on your proposal request and information obtained from Amy Zhou, we understand the project as follows:
The objective of CIP 725 Install Electric Vehicle Charging Stations is to install five (5) dual port 19.2kW AC level 2 chargers, one (1) dual port 40KW AC Level 3 Charger, and one (1) dual port 90KW DCFC charger at the Foster City Corporation Yard located at 100 Lincoln Centre Dr. An additional three (3) dual port 40 kW AC Level 3 chargers are to be “make ready,” such that the project shall include the means to support future EV charging infrastructure at the Corporation Yard. Please reference the attached layout plan for the proposed charger locations.
Foster City is participating in Peninsula Clean Energy’s EVGov program, which provides technical assistance through the firm Optony. Included in Optony’s services is the management of the electrical design for the project, which will be prepared by their subconsultant McCalmont Engineers. Civil design services are not within Optony’s scope, and as such, the City is requesting proposals for the following work.
Anticipated Scope of work for BKF Team
· Topographic Survey and Utility Locating/Mapping Services · Geotechnical Investigation by subconsultant to BKF
· Plans and specs for conduit trenching from new electrical service(s). o Proposed conduit run with consideration for existing conditions. o Proposed location of new electrical service(s).
o Approval from PG&E required for location(s) of new service(s). City anticipates two Rule 29 applications for the 2 parcels (west and east). PG&E will be responsible for “to-the-meter” services. BKF will provide support for this as necessary.
· Striping and grading plans
6.5 Attachment 2 - Task Order BKF 2026-01
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City of Foster City, CIP 725 - EV Infrastructure| 2
Redwood City Office: 255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 · Structural design services
o Including but not limited to pads and anchorage
· General review of and coordination with electrical design · Response to building permit requirements
· Preparation of bid package and bidding support for civil scope. Front end specs from City template · Construction support through RFIs, submittal review, and an appropriate number of field visits. Proposal shall consider that the existing conditions are poorly documented in the Corporation Yard.
Figure 1: Corporation Yard East Site Layout
Figure 2: Corporation Yard West Site Layout
6.5 Attachment 2 - Task Order BKF 2026-01
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City of Foster City, CIP 725 - EV Infrastructure| 3
Redwood City Office: 255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 Basis of Design
Our proposal is based on the following:
1. Concept Layout Plan by Peninsula Clean Energy (see above in Figure 1 and Figure 2)
2. As built/Record drawings:
i. East and West Parcels - 700 Fuel As-Builts
ii. East Parcel – 695 LS59 Progress Set
iii. East Parcel – Potential Abandoned Utilities
iv. West Parcel – 660 Tanks As-Builts
Scope of Services
Task 1: Underground Utility Locating & Mapping
BKF will perform utility loca ting a nd ma pping services within the subject area (as shown in Figure 3). The subject area represents the maximum area within the scope of work. Locating and mapping services may be conducted in a lesser area based on the final locations of the new services approved by PG&E. Areas outside these limits are excluded from the scope of work. All underground utilities will be located and marked on the ground surface. All paint markings will be surveyed by our field survey crews and added to the base drawing.
BKF will perform utility investigation services using acceptable methods to determine the approximate horizontal position and count of existing utilities within the areas designated by the client. BKF’s field crews will use a combination of water- based paint and pin flags (in the appropriate APWA color) to mark the results of our investigation on the ground surface.
BKF will compare any available utility record information with the results of field investigation services attempting to map all underground utilities. Utilities not identifiable by BKF’s field crews due to lack of utility record information or above ground appurtenances will be marked with pink paint on the ground surface and annotated as “Unknown” on the project deliverables. BKF will make every effort to determine the location of all underground utilities; however, due to technical limitations of today’s most modern equipment, no guarantee (expressed or implied) can be made.
Utility Mapping Services: Once the utilities have been marked, BKF will survey the locations of the utilities and add them to the base drawing. BKF will utilize the projects’ horizontal and vertical coordinate system to keep the utility data on the same coordinate system as the surveying / civil files.
BKF has assumed five (5) full field days to complete this task.
6.5 Attachment 2 - Task Order BKF 2026-01
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City of Foster City, CIP 725 - EV Infrastructure| 4
Redwood City Office: 255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 Figure 3: Subject Area for Utility Locating and Survey (red areas) Task 2: Topographic Survey
Topographic Survey: BKF will provide the fieldwork to prepare a Topographic Map for the subject area (as shown in Figure 3 ) . T h e s u b j e c t a r e a r e p r e s e n t s t h e m a x i m u m a r e a w i t h i n t h e s c o p e o f w o r k . L o c a t i n g a n d m a p p i n g s e r v i c e s m a y b e conducted in a lesser area based on the final locations of the new services approved by PG&E. The topographic survey will be comprised of identified visible site features such as the building footprint, and all visible and survey-able exterior doors and windows, roadways, pavements, walls, fences, trees 6-inches and larger in diameter, and visible utility infrastructure.
Inverts of gravity flow utilities and pipe sizes and types will be gathered and added to the survey. We will obtain a succession of spot elevations to define the general terrain of the site and immediately adjacent improvements to produce mapping at a 1-foot contour interval.
Mapping - BK F will produce the ma pping in a repro ducible hard copy a nd electronic forma t. The signed and stamped hardcopy Topographic Map will be an instrument of service. Electronic mapping will be completed in an AutoCAD format and can be transferred and used by other team consultants for their work, as a courtesy. The mapping is to be compiled at 1” = 10’ and will also indicate individual spot elevations at various locations throughout the site. BKF will take photographs for future references and documentation of current field conditions encountered during the time of our survey.
P o tho le s urvey - BK F w il l co l le ct po tho le to po gra p hi c in f o rm a tio n a t u p to ei g ht ( 8) des ig na t ed lo ca t io ns to ve ri f y t he horizontal and vertical position of existing underground utilities. Each utility exposed and made available to BKF will be measured for depth, size, and material, as is feasible. These measurements will be tied into the project control and incorporated into the base map files.
· This scope assumes all eight pothole locations are made accessible to BKF and can be completed within a single full-day site visit
· This proposal excludes any vacuum truck or pothole excavation services The vertical control for the survey is anticipated to be on the North American Vertical Datum of 1988 (NAVD88) or the city benchmark system if one exists and is available.
BKF has assumed five (5) full field days to complete this task.
6.5 Attachment 2 - Task Order BKF 2026-01
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City of Foster City, CIP 725 - EV Infrastructure| 5
Redwood City Office: 255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 Task 3: Schematic Design Phase
1. On-Site Project Kickoff Meeting. BKF will meet with the City to review the scope of work, key stakeholders and confirm schedules, submittals and goals. This forum will also be used to outline expectations and review questions. BKF will walk around the site with City staff.
2. Utility Research. BKF will contact the City (City owns water, sewer and storm) and utility (PG&E and comms) companies that serve the site or have utilities within the adjacent streets. We will gather the available record drawings and/or block maps to depict the record location of the utilities superimposed onto the existing topographic survey.
3. Project Coordination. BKF will coordinate with the City and the design team regarding design concepts and electronic data exchange associated with the Schematic Design Phase.
4. Geotechnical Investigation. BKF will engage a geotechnical engineer to perform site investigations. This will include onsite borings (3), lab testing, geotechnical analysis and a report to summarize the findings and recommendations. Scope has been included for USA ground marking coordination and utility locating as this may occur independent of the utility locating under Task 1. If CPTs are required to be advanced to 50-100 feet, this is an optional service that will require additional authorization and fee.
5. Preliminary Design Calculations. We have not budgeted for any earthwork quantities calculations.
6. Preliminary Design Drawings. We will prepare preliminary PDF markups in Bluebeam to coordinate the proposed improvements.
7. Meetings. BKF has budgeted up to a maximum of ten (10) combined staff hours to attend meetings and participate in conference calls during the planning and entitlement phase. Anticipated meetings include internal coordination and agency coordination. Attendance at formal hearings such as Design Review Board, Planning Commission, City Council, would be considered as additional services and not part of the scope and fee provided.
8. Submittals. We have budgeted to provide one (1) submittal package to the City for initial review and coordination.
Task 4: Plans, Specifications and Estimates (PSE) Phase
1. Coordination. Upon City Planning approvals, BKF will take ownership of the digital site plan layout and geometrics. We will coordinate with the team and verify that the proposed plan conforms to existing conditions, boundaries, and site constraints. We will coordinate site utility services with the existing improvements. BKF will verify, based on the available record information, if there are any identifiable conflicts between proposed and existing improvements. We will also determine during this phase if any additional survey is needed to facilitate the design process.
2. Drawings. Based on the approved site plan as developed by the Architect, BKF will prepare the following documents:
a. Title Sheet and Notes Sheet
b. Existing Conditions
c. Demolition Plan
d. Grading and Drainage Plan
e. Utility Plan
f. Paving and Striping Plan
g. Erosion Control Plan
h. Details
3. NPDES C.3/C.6 Compliance. B a s e d o n a p r e l i m i n a r y r e v i e w , t h e s i t e w i l l n o t b e s u b j e c t t o t h e N P D E S S t o r m w a t e r regulations, and this has been excluded from our scope.
4. Structural Design. BKF will engage a structural engineer to review the proposed scope and then design structural elements as required.
6.5 Attachment 2 - Task Order BKF 2026-01
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City of Foster City, CIP 725 - EV Infrastructure| 6
Redwood City Office: 255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300
5. Electrical Design. We understand that the City will still be engaged with Optony/McCalmont Engineering and BKF will not be required to engage McCalmont or an electrical engineer as a subconsultant during the permitting phase. BKF will review the electrical drawings and coordinate with McCalmont Engineering as necessary to prepare bid documents.
6. Specifications. BKF will prepare technical specifications in CSI format for elements included in our scope of work. All work within the Public Right of Way will be designed in accordance with Foster City Standards.
7. Additional Submittals. BKF will provide PSE submittals at the 50% and 90% level of completion for internal coordination and then the 90% set will be sent for building permit review. We have includedforty (40) hours of combined staff time to address plan check comments from the City and prepare the 100% set.
8. Meetings. B K F ha s bu d ge te d fo r up toten (10) ho urs o f co m bi ne d sta ff t im e to a tte n d m e et in gs a n d pa rt i ci p a te in conference calls during this phase.
Task 5: Bidding and Construction Support
1. Bidding Assistance. BKF will assist the owner with the project bidding process. This includes attending a pre-bid meeting, answering questions during the bidding period, and attending a pre-construction meeting. BKF has allocated ten (10) hours of combined staff time for bidding assistance.
2. Bid Addendum. BKF will provide one formal response to Requests for Clarification during the bidding phase and have budgeted for issuance of one (1) Bid Addendum drawing set reflecting the changes made and approved during bidding.
BKF has allocated sixteen (16) hours of combined staff time for this task.
3. Construction Support Services. BKF has allocated up to a maximum ofsixty (60) hours of combined staff time to support the contractor and design team during the construction phase of the project. Anticipated services include written responses to requests for information (RFI's), submittal reviews and substitution requests.
4. Construction Meetings. BKF has budgeted for five (5) site visits/meetings with the contractor during the construction process. Anticipated meetings/site visits include the following:
a. pre-construction meeting
b. interim site visit (3)
c. final punch-list walk
5. Record Drawings: BKF will provide final record drawings for the project showing changes that were made during construction, based on information provided by the contractor. BKF will not field verify notations received.
6.5 Attachment 2 - Task Order BKF 2026-01
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City of Foster City, CIP 725 - EV Infrastructure| 7
Redwood City Office: 255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 Scope Qualifications and Assumptions
BKF’s services are limited to those expressly set forth in the scope. We understand that BKF will have no other obligations or responsibilities for the project except as provided in this proposal letter, or as otherwise agreed to in writing. BKF will provide the scope of services consistent with, and limited to, the standard of care applicable to such services. Any participation in non- adversarial procedures, or other rights to repair items, are considered as additional services. For the scope of work identified, we have assumed the following:
1. Basis of Design and Site Information
a. Topographic Survey. BKF will provide survey information per Tasks 1 and 2 of this proposal. · This proposal assumes that the survey crew will have reasonable access to the site, as necessary for the completion of the survey services requested. Any obstructions, locked access points, or limitations affecting visibility or physical entry may result in delays and/or additional charges. All site visits will be coordinated with the City with at least 48 hours notice.
· The separate deliverables related to Client’s request represent the workflow of a single work effort and are not discretional elements or phases to be chosen or eliminated. The incremental portions of that overall fee are presented for informational purposes only and are not to be considered, or used as, separate independent budgets.
· This proposal assumes efficiency from a single notice to proceed; phased mobilizations may result in additional fees.
b. Title Report. A current title report for the property will be provided by the owner. c. Geotechnical Report. BKF has included scope to provide geotechnical services as a subconsultant. d. Existing Utilities. U n l e s s o t h e r w i s e i n d i c a t e d o r p r o v i d e d b y o t h e r s , a n y e x i s t i n g u t i l i t i e s i d e n t i f i e d o n B K F ' s drawings/plans are based on information obtained by BKF, or provided to BKF, and may not be accurately documented in their horizontal location or vertical profile. Other utilities may be present that were not disclosed. BKF highly recommends that critical facilities be underground service alert (USA) located and potholed during design or prior to construction.
e. Potholing. We have allowed for surveying of eight (8) pothole locations under Task 2. · Pothole scope assumes all eight pothole locations are made accessible to BKF and can be completed within a single full-day site visit
· This proposal excludes any vacuum truck or pothole excavation services f. Existing Utility Capacities. Unless otherwise addressed, existing utilities have adequate capacity to serve the proposed improvements, that they are adjacent to the site frontage and do not require main extensions, and that utility system capacity studies are not required.
g. Site Plan. At the completion of the Design Development phase, the site plan is final and only minor alterations will be made. Any significant changes from the Architect or owner may necessitate additional fees. h. Legal Support. If requested, and in the event our opinion of the project boundary is challenged by stakeholders other than the approving agencies, BKF can participate in non-adversarial procedures to demonstrate the bases of our opinions as necessary. Participation in such activities would be considered as additional services.
2. Responsibilities
a. Civil Engineering Scope Items. B K F ' s d e s i g n t a s k s a r e l i m i t e d t o c i v i l w o r k o u t s i d e o f t h e s t r u c t u r e ( s ) a n d u t i l i t y connections 5-feet outside of the structure(s) including: site grading, non-structural concrete pavement, concrete sidewalks, concrete curbs and gutters, asphalt pavement and storm drainage design. We do not anticipate providing wastewater and domestic water/fire water design for this project.
6.5 Attachment 2 - Task Order BKF 2026-01
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City of Foster City, CIP 725 - EV Infrastructure| 8
Redwood City Office: 255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 b. Architect. There will be no Architect involved with the project. No accessible routes of travel, details of site accessibility signage, parking counts, site coverage calculations, trash areas/enclosures, fencing/walls are anticipated. c. Site Dry Utilities. All electric, gas, communications, and lighting improvements will be designed by others, unless specifically included in the civil scope of work.
d. Fire System. Certification of the fire protection system from the point of connection at the public water main to the building sprinkler system must be provided by a properly-licensed fire protection engineer or contractor. We do not anticipate fire system design being required for this project. e. Site Landscape/Irrigation. The landscape architect will provide landscape, irrigation design, and layout and details of walks, plazas, trails, entry monuments, walls, and/or fences. The architect and landscape architect will lead the design development efforts for the design, grading, and detailing of interior courtyards, plaza areas, hardscape and landscape areas. BKF will utilize the provided design intent and document the exterior site grading and drainage during the Construction Documents phase. We do not anticipate landscape design being required for this project. All existing improvements will be reinstated to match current conditions. f. Structural Details. Structural calculations, design, and details for such items as reinforced concrete slabs, foundations, pads and footings will be provided by BKF or their subconsultant. g. Mechanical, Electrical and Plumbing (MEP). All site HVAC, power, gas, communications, and low voltage improvements, and existing water pressures will be coordinated, designed, and documented by others. h. Joint Trench Design. Services to the buildings, main extensions, and/or relocation of existing 'dry' utilities (gas, electric, communication, fiber, etc.) will be led by the joint trench/electrical designers unless otherwise contracted.
Utility relocation/abandonment required as part of the joint trench design process is assumed to be coordinated and processed by the Joint Trench Consultant. BKF will support their efforts and coordinate with the site design and new wet (water, sewer, and stormwater) utilities. Dry utilities designed by the joint trench consultant will be shown for coordination purposes only on the civil plans.
i. Water Design. Proposal assumes that the project will not require new water services for domestic, irrigation, and fire. j. Mapping. W e h a v e n o t i n c l u d e d t i m e t o p r e p a r e a d d i t i o n a l i t e m s n o t c o n t a i n e d i n t h e m a p p i n g s c o p e o f w o r k .
Additional mapping services such as subdivision maps, private easement documents, quit claims, ALTA's, right-of-way dedications, etc. not specifically listed in this proposal are not included. k. Cost Estimating. All cost estimating will be provided by a project estimator. BKF will review the CD estimates for general consistency with the plans and specifications.
l. Pump Stations. Pump station design (electrical, mechanical, plumbing, and sitework) is not included in the basic scope of services. We can provide pump station design service as an additional scope item at your request. m. Earthwork. Due to the variability in soils properties, existing site conditions, below ground demolition, foundation ty pe s a nd p re pa ra t io n , tre nc h, im po r te d m a t eria l a nd o t her fa cto r s, no de li nea tio n o f ea r th wo rk q ua n ti ti es o r ' si t e balance' is implied with the scope of work. Any earthwork quantities generated are solely for bonding and permitting of the work with the local agency and must only be used as an approximate guide as to the actual earthwork and site balance.
n. Off-Site Improvements. Off-site improvements are limited to designing new curb cuts along the project frontage and construction of new curb, gutter, sidewalk, and utility services to the public mains within the fronting public roads. If additional offsite improvements are subsequently required because of the permitting process, we will notify you of the change in scope and provide an additional service request to cover the new scope. We assume that the minimal public improvements currently anticipated to support this development can be designed and documented with the on-site improvement plans.
6.5 Attachment 2 - Task Order BKF 2026-01
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City of Foster City, CIP 725 - EV Infrastructure| 9
Redwood City Office: 255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 o. Agreements and Exhibits. We ha ve no t i n cl ud ed t im e o r b ud ge t to pro vi de ex hi b its to a gre em en ts t ha t m a y b e needed included development agreements, 3rd party agreements, etc.
3. Meetings
a. Meetings. Meetings are assumed to be held in the Bay Area or via remote conference. Meeting time requested beyond what we have budgeted is not included in this proposal.
4. Phasing, Delivery and Deliverables
a. Phasing. The project will be permitted and constructed in one phase and that construction phasing plan(s), or interim c o n d i t i o n p l a n s , w i l l n o t b e r e q u i r e d f o r t h i s p r o j e c t . P r o p o s a l d o e s n o t i n c l u d e p r e p a r i n g a n d p r o c e s s i n g s p l i t construction permits for demolition, rough grading, backbone utilities, etc. b. Submittals. All submittals, and the coordination thereof, will be facilitated by the City. c. Permits. Unless otherwise specifically delineated in the scope of services, permit processing, applications, fees, and submittals to local, state, and federal agencies and utility purveyors will be provided by others. BKF will submit to the client delineated scope deliverables for client submission to governing agencies. d. Drawings. All drawings will be prepared in AutoCAD format. We can submit copies of all drawings in both electronic and paper format.
e. Building Information Modeling (BIM). We have not included time to convert civil 3D design or existing conditions AutoCAD files into BIM model files. We have assumed all conversions will be by others.
5. Construction
a. Duration. We have assumed that the duration of construction will be 12 months or less. The hours identified in the Construction Support task are based on this construction duration. Should the duration extend beyond this time, additional services will be required to complete the services related to construction support. b. Construction Services Scope. The construction services provided in the scope does not include work (site visit, design, and permitting) related to field changes needed to address unknown or unforeseen conditions or changes to the design based on the contractor’s sequencing design.
c. Utility Location Services. BKF has not included fee to contract with an underground utility location consultant to locate private utilities within the site. We have assumed that all existing private infrastructure within the development parcel will be demolished and not reused for the final development. d. QSD Services/Storm Water Pollution and Prevention Plan (SWPPP). BKF has excluded Qualified SWPPP Developer (QSD) services from our scope as we do not anticipate disturbance of 1-acre of the site. e. Traffic Control Plan and Construction Haul Route Plan.These will be prepared and coordinated by the Contractor.
We can provide this service as an additional scope item at your request. f. Construction Staking. These services are assumed to be contracted directly with the general contractor and are not included. BKF can provide a scope and fee for these services if required. g. Post Construction Survey. Preparation of post-construction record documents or as-built surveys are not included. h. Meetings. W e have no t included attenda nce a t regularly scheduled constructio n meetings as part o f the scope of services.
6.5 Attachment 2 - Task Order BKF 2026-01
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City of Foster City, CIP 725 - EV Infrastructure| 10
Redwood City Office: 255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 Schedule
Compensation
BKF proposes to provide the services on a time and materials (hourly) basis from the not-to-exceed (NTE) budgets below.
Please consult our current Hourly Fee Schedule (attached) for specific hourly billing rates for various civil engineering and support staff:
Task Description Budget
1 Underground Utility Locating and Mapping $30,000
2 Topographic Survey $27,500
3 Schematic Design Phase $30,215
4 Plans, Specifications and Estimates (PSE) Phase $41,700 5 Bidding and Construction Support $24,400
Total Labor Budget $153,815
Reimbursable expenses are anticipated for reproduction, mileage, express and messenger deliveries, and computer deliverable plots. Reimbursable expenses will be billed on a cost plus 10-percent markup basis.
For tasks requested by the owner not defined in this scope of services, BKF will identify them as potential extra work. We can provide a scope and fee for these items or they may be tracked separately as extra work and billed on a time and materials basis per our attached rate schedule.
Thank you for the opportunity to present this proposal. We look forward to assisting in developing this project. Please contact me at 650-482-6475 if you have any questions regarding our scope of services.
Respectfully,
BKF
Craig Smith, PE Jason Mansfield, PE
Project Manager Project Director / Associate VP
6.5 Attachment 2 - Task Order BKF 2026-01
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BKF
255 Shoreline Drive, Suite 200
Redwood City, CA 94065
5/1/2026
Sr. Project
Executive
Project
Executive Sr. PM PM
Engineering/
Survey
Manager
Project
Surveyor/
Engineer
Design
Engineer Drafter III Drafter II 2-Person
Field Crew Mobilizations TOTALS
$309 $301 $292 $287 $264 $215 $188 $166 $153 $403
TASK 1 UNDERGROUND UTILITY LOCATING & MAPPING 1 2 2 2 6 8 5 $30,000 TASK 2 TOPOGRAPHIC SURVEY 2 4 8 8 5 $22,000
Pothole Survey 2 4 8 7 8 1 $5,500
0 0 6 0 10 0 18 13 16 8 11 $0 $57,500
TASK 3 SCHEMATIC DESIGN PHASE
1 On-site Project Kickoff Meeting 3 3 $1,700
2 Utility Research 4 $900
3 Project Coordination 2 4 4 $2,800
4 Geotechnical Investigation $12,650 $13,915
5 Preliminary Design Calculations $0
6 Preliminary Design Drawings 2 8 20 $7,000
7 Meetings 4 4 $2,200
8 Submittals 1 2 4 $1,700
0 2 0 14 21 28 0 0 0 0 $12,650 $30,215
TASK 4 PLANS, SPECIFICATIONS AND ESTIMATES
1 Coordination 6 4 $2,800
2 Drawings 4 12 40 $12,900
3 Calculations $0
4 NPDES C.3/C.6 Compliance $0
5 Structural Design $10,000 $10,000
6 Electrical Design $0
7 Specifications 2 4 8 $3,400
8 Additional Submittals 2 8 10 20 $9,800
9 Meetings 2 4 4 $2,800
0 4 0 24 34 68 0 0 0 0 $10,000 $41,700
TASK 5 BIDDING AND CONSTRUCTION SUPPORT
1 Bidding Assistance 1 2 3 4 $2,500
2 Bid Addendum 1 2 3 4 $2,500
3 Construction Support Services 10 20 30 $14,600
4 Construction Meetings 10 10 $4,800
0 2 0 14 36 48 0 0 0 0 $0 $24,400
TOTAL 153,815$
FOSTER CITY CORP YARD - EV INFRASTRUCTURE
BKF ENGINEERS FEE ESTIMATE
Subconsultant
PERSONNEL HOURS
https://api.box.com/wopi/files/2205511748722/WOPIServiceId_TP_BOX_2/WOPIUserId_-/Foster_City_CorpYard_EV_Charger_Fee Estimate.xlsx
6.5 Attachment 2 - Task Order BKF 2026-01
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CLAS
SIFICATION HOURLY RATE
PROJECT MANAGEMENT
Principal in Charge $333.00
Senior Project Executive $309.00
Project Executive $301.00
Senior Project Manager | Senior Technical Manager $292.00 Project Manager | Technical Manager $287.00
Engineering Manager | Surveying Manager | Planning Manager $264.00
TECHNICAL STAFF
Senior Project Engineer | Senior Project Surveyor | Senior Project Planner $245.00 Project Engineer | Project Surveyor | Project Planner $215.00 Design Engineer | Staff Surveyor | Staff Planner $188.00 BIM Specialist I, II, III $188.00 - $215.00 - $245.00
Technician I, II, III, IV , V $179.00 - $190.00 - $208.00 - $224.00 - $242.00 Drafter I, II, III, IV $140.00 - $153.00 - $166.00 - $184.00 Engineering Assistant | Surveying Assistant | Planning Assistant $117.00
FIELD SURVEYING
Survey Party Chief $245.00
Instrument Person $210.00
Survey Chainperson $158.00
Utility Locator I, II, III, IV $128.00 - $181.00 - $217.00 - $247.00 Apprentice I, II, III, IV $97.00 - $130.00 - $144.00 - $152.00
CONSTRUCTION ADMINISTRATION
Senior Consultant $320.00
Senior Construction Administrator $279.00
Resident Engineer $207.00
Field Engineer I, II, III, IV $188.00 - $215.00 - $245.00 - $263.00
FUNDING & GRANT MANAGEMENT
Director of Funding Strategies $229.00
Funding Strategies Manager $210.00
Funding/Research Analyst I, II, III, IV $144.00 - $166.00 - $176.00 - $194.00
PROJECT ADMINISTRATION
Project Coordinator $156.00
Senior Project Assistant $134.00
Project Assistant $119.00
Clerical | Administrative Assistant $100.00
Expert witness rates are available upon request.
Subject to the terms of a services agreement:
• Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Late Fee will be charged at 1.5% per month on past due accounts. • The rates shown are subject to periodic increases, including January 1st of each year.
BKF ENGINEERS
BKF ENGINEERS PROFESSIONAL SERVICES
RATE SCHEDULE
2025-2026
6.5 Attachment 2 - Task Order BKF 2026-01
179
DATE: May 18, 2026
TO: President and Members of the EMID Board of Directors VIA: Stefan Chatwin, District Manager
Marlene Subhashini, Assistant District Manager
FROM: Andrew Brozyna, Public Works Director
Laura Galli, Engineering Manager
Francine Magno, Senior Civil Engineer
Jerrick Carandang, Associate Engineer
DEPARTMENT: Public Works
SUBJECT: AMENDMENT NO. ONE (1) TO THE VENDOR AGREEMENT WITH CD & POWER IN THE AMOUNT OF $13,412.63 FOR THE
EMERGENCY GENERATOR REPLACEMENTS PROJECT (CIP
455-705)
RECOMMENDATION
It is recommended that the Estero Municipal Improvement District Board (District Board) adopt the attached resolution authorizing the President to execute Contract Amendment No. One (1) to the vendor agreement with CD & Power (CDP) in the amount of $13,412.63 for the Emergency Generator Replacements Project (CIP 455-705).
EXECUTIVE SUMMARY
At the January 20, 2026, Board Meeting, the District Board adopted EMID Resolution No. 3831 authorizing a vendor agreement to CDP for the purchase of seven (7) generators and seven (7) Automatic Transfer Switches (ATS) for Lift Stations 10, 12, 14, 15, 16, 26 and 41 in the amount of $653,351.13. As a result of recent performance evaluations of a similar generator at another bay area project, Freyer & Laureta, Inc. (F&L) (Design Consultant) is recommending the generator for Lift Station 41 be upsized to ensure sufficient power to run the pumps at the station. The attached Contract Amendment No. One (1)addresses the costs associated with upsizing the Lift Station 41 generator from the current 60kW to an 80kW generator. Funding
6.6 6.6 Staff Report
180
is available for this amendment in the approved project budget for the Emergency Generator Replacement Project (CIP 455-705).
BACKGROUND/ANALYSIS
CIP 455-705 consists of the replacement of generators and ATSs at ten (10) of the District’s lift stations. Due to the long lead time for the equipment, a separate equipment procurement was performed prior to the award of the construction contract to minimize the effects of supply chain issues including potential future price increases and potential delay claims by the installation contractor.
On October 20, 2025, the District Board adopted EMID Resolution No. 3824 approving the equipment procurement bid package and authorizing the call for bids for seven (7) generators and seven (7) Automatic Transfer Switches (ATS) for Lift Stations 10, 12, 14, 15, 16, 26 and
41. On January 20, 2026, the District Board adopted EMID Resolution No. 3831 authorizing a vendor agreement to CDP for the purchase of seven (7) generators and seven (7) Automatic Transfer Switches (ATS) for Lift Stations 10, 12, 14, 15, 16, 26 and 41 in the amount of $653,351.13.
On March 27, 2026, during the submittal review of the equipment, F&L made observations on a similar Bay Area project with a lift station with an identical 60kW generator and pumps to the District’s Lift Station 41. They had found that when the pumps start, they draw a high surge of power. This causes an excessive drop in voltage, which makes the motor click on and off rapidly (chattering). That chattering is a sign there isn’t enough power at start-up. Because of this, it is determined that the current 60kW generator might have difficulties starting the second pump when the first pump is running. In order to meet the operational needs of Lift Station 41, the District’s consultant recommended the District proceed with upsizing the generator to 80kW.
The District requires all generators to start and run pumps in their respective lift stations in the event of a power outage. Although the original generator for Lift Station 41 is sized to handle the loads for the station, F&L is concerned that the generator may not be strong enough to start the second pump without the motor rapidly clicking on and off, which can lead to extra wear and tear on the motors and other electrical parts, shortening their useful life.
Staff and F&L reached out to CDP to discuss the cost of upsizing the generator and CDP presented an estimate. A summary of the price impact is provided below.
Reso # 3831
Item Description Awarded
Purchase Price
Revised
Pricing for
Upsizing
%
Change Price Difference
Lift Station 41
6.6 6.6 Staff Report
181
1 Generator,
Weatherproof Enclosure
& Subbase Diesel fuel
storage tank for Lift
Station 41
$84,640.24
$98,052.87 16%
$13,412.63
Total
$84,640.24
$98,052.87 16% $13,412.63
Staff and the design team concluded that upsizing Lift Station 41 generator is preferred from both a financial and maintenance perspective. Upsizing the generator achieves the goal of having a generator that is capable of starting the second pump as the first pump is running without adversely affecting the useful life of other Lift Station components.
The District Board’s approval of the attached resolution will amend CDP’s vendor agreement to provide for the purchase of 80kW generator for Lift Station 41. Upon execution, CDP will provide the necessary submittal documents for review and approval by the District in order to proceed with procurement of the equipment.
It is estimated the lead time for the seven (7) new generators and ATS replacements remains approximately 30 to 50 weeks.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
This action is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.) as this project is exempt from the provisions of CEQA as a Class 2 (Replacement or Reconstruction) because this project will be a replacement of existing facilities on the same site for the same purpose and capacity as the structure being replaced.
FISCAL IMPACT
Funding in the amount of $13,412.63 for Contract Amendment No. 1 to the Vendor Agreement is available in the approved project budget for the Emergency Generator Replacement Project (CIP 455-705).
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Infrastructure and Facilities
ATTACHMENTS:
Attachment 1 – Resolution
Attachment 2 – Contract Amendment No. One (1)
6.6 6.6 Staff Report
182
4 6
2 1
RESOLUTION NO.____________
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL
IMPROVEMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE CONTRACT AMENDMENT NO. ONE (1) TO THE VENDOR AGREEMENT WITH CD & POWER IN THE AMOUNT OF $13,412.63 FOR THE EMERGENCY GENERATOR REPLACEMENTS PROJECT (CIP 455-705); AND FINDING PROJECT EXEMPT FROM
REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15032 (CLASS 2-EXISTING
FACILITIES)
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
WHEREAS, on January 20, 2026, the District Board adopted Resolution No. 3831 authorizing an agreement with CD & Power for the purchase of seven (7) generators and seven (7) Automatic Transfer Switch (ATSs) in the amount of $653,351.13; and WHEREAS, the generator for LS 41 specified in the original agreement is 60kW; and
WHEREAS, during the submittal review process, it was determined that an 80kW generator would better support the station allowing two pumps to run more efficiently at the same time; and
WHEREAS, Contract Amendment No. 1 in the amount of $13,412.63 will allow for the purchase of an 80kW generator for Lift Station 41 to ensure adequate power is provided to the pumps; and
WHEREAS, funding for this amendment is available in the approved project budget for the CIP 455-705 Emergency Generator Replacement Project budget; and WHEREAS, the project is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.) as this project is exempt from the provisions of CEQA as a Class 2 (Replacement or Reconstruction) because this project will be a replacement of existing facilities on the same site for the same purpose and capacity as the structure being replaced.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Estero Municipal Improvement District does hereby:
1. Find that project is categorically exempt pursuant to CEQA Guidelines Section 15032 (Class 2 – Existing Facilities); and
6.6 Attachment 1 - Resolution
183
4 6
2 1
2. Authorize the President to execute Contract Amendment No. One (1) to the vendor agreement with CD & Power in the amount of $13,412.63 for a total contract amount not to exceed $666,763.76 for the Emergency Generator Replacements Project (CIP 455-705).
PASSED AND ADOPTED as a resolution of the Board of Directors of the Estero Municipal Improvement District at the regular meeting held on the 18 th day of May 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ART KIESEL, PRESIDENT
ATTEST:
PRISCILLA SCHAUS, DISTRICT SECRETARY
6.6 Attachment 1 - Resolution
184
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
CONTRACT AMENDMENT NO. ONE (1)
DATE: May 18, 2026
ACCOUNT NO.: 455-0910-705-4251
PROJECT: EMERGENCY GENERATOR REPLACEMENTS
PROJECT (CIP 455-705)
TO: CD & Power
CHANGE REQUESTED BY: CD & Power, and the Estero Municipal Improvement District (EMID)
Based on mutual agreement, the parties agree to amend the Agreement dated January 20, 2026 (“Agreement”) pursuant to Section 29 of the Agreement to add additional services and products for specified amounts, which are identified as follows:
ORIGINAL CONTRACT AMOUNT $ 653,351.13
AMOUNT OF CONTRACT AMENDMENT NO. ONE (1) $ 13,412.63
TOTAL REVISED CONTRACT AMOUNT $ 666,763.76
Revised pricing and budget adjustments included in this Contract Amendment No. 1:
Lift Station 41
Upsize the Generator, Weatherproof Enclosure & Subbase
Diesel fuel storage tank for Lift Station 41 from 60KWh to 80KWh
$ 13,412.63
Subtotal for revised pricing and adjustments for products and labor in this Contract Amendment No. 1
$ 13,412.63
REVISED NOT TO EXCEED CONTRACT AMOUNT $ 666,763.76
Except as specifically modified herein, all other terms and provisions in the Agreement shall remain unchanged.
6.6 Attachment 2 - Contract Amendment No. One (1)
185
CD & Power have given careful consideration to the work proposed and hereby agree, if this proposal is approved, to provide all equipment, furnish all materials except as may otherwise be noted above, and to perform all services necessary for the work above specified, and to accept as full payment therefore the prices shown above.
SUBMITTED BY:
JERRICK L CARANDANG DATE
PROJECT MANAGER
ACCEPTED BY:
JILL COLLARO DATE
PRESIDENT & TREASURER
GOT POWER INC dba CD & POWER
APPROVAL RECOMMENDED:
ANDREW BROZYNA DATE
PUBLIC WORKS DIRECTOR
APPROVED FOR DISTRICT:
STEFAN CHATWIN DATE
DISTRICT MANAGER
ATTEST:
BY:
PRISCILLA SCHAUS DATE
DISTRICT SECRETARY
APPROVED AS TO FORM
BY:
BENJAMIN L STOCK DATE
DISTRICT LEGAL COUNSEL
6.6 Attachment 2 - Contract Amendment No. One (1)
186
DATE: May 18, 2026
TO: Mayor and Members of the City Council
President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, City/District Manager
Marlene Subhashini, Assistant City/District Manager
FROM: Nate Cruz, Finance Director
DEPARTMENT: Finance
SUBJECT: PUBLIC HEARING ON MASTER FEES AND SERVICE CHARGES FOR PARKS AND RECREATION FY 2026-27 AND FY 2027-28
RECOMMENDATION
It is recommended that the City Council/EMID Board of Directors hold a public hearing on the proposed changes to the Master Fees and Service Charges Schedule for Parks and Recreation. After considering the staff report and public testimony, it is further recommended that the City Council/EMID Board adopt the attached resolutions approving the Master Fees and Service Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28.
EXECUTIVE SUMMARY
At the April 20, 2026, Study Session, City/District staff recommended the FY 2026-27 Master Fees and Service Charges Schedule for Parks and Recreation (“Schedule”) including the new Community Center. Based on the feedback provided at that meeting, staff have made some revisions to the Schedule as discussed in Attachment 3.
At this time, it is appropriate to hold a public hearing on these proposed changes and, subject to public testimony and other direction provided by the City Council/EMID Board, approve the Master Fees and Service Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28.
7.1 7.1 Staff Report
187
BACKGROUND/ANALYSIS
The Parks and Recreation Department Memo in Attachment 4 provides a summary of proposed changes to the Master Fees and Services Charges Schedule based on the feedback received from the City Council at the Study Session on April 20, 2026.
Most existing facility and program fee updates saw modest rate increases and rental policy updates to be consistent across the system, adjustments to school facility rental rates, incremental increases to park reservation fees and sports fields, and minor increases for court rental and club membership fees beginning in FY 2027-2028.
For the new Foster City Community Center, the following is a summary of the changes:
Reduced the proposed rental rate tier structure. Rental categories now consist of standard resident, non-resident, non-profit and commercial tiers. Additional nonprofit categories were removed per Council direction. Adjusted Community Center Annex pricing to the lower end of comparable market rates recognizing its continued use for community and non-profit meetings.
Established reduced-rate accommodation for legacy non-profit service clubs/groups (Foster City Lions Club, Foster City Rotary Club, and Bair Island Cyber Lions Club), allowing for (1) weekday event per year at 50% off the standard rental rate at the Community Center Annex or Vibe buildings Added a 25% non-resident differential applied across facilities.
In addition to the above changes and after further consideration, staff is recommending to the City Council to provide the legacy groups / service clubs one additional weekday event a year, at a 50% discount off the standard rate to use the new Foster City Community Center.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Not Applicable
FISCAL IMPACT
The adoption of an updated Master Fees and Service Charges Schedule provides for the cost recovery of various city services.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Staff Empowerment and Operational Excellence
7.1 7.1 Staff Report
188
ATTACHMENTS
Attachment 1 – City Resolution
Attachment 2 – EMID Resolution
Attachment 3 – Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28
Attachment 4 – Memorandum from Parks and Recreation
7.1 7.1 Staff Report
189
RESOLUTION NO. _____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY AMENDING
THE MASTER FEES AND SERVICE CHARGES SCHEDULE FOR PARKS AND RECREATION FOR FY 2026-2027 AND FY 2027-2028
CITY OF FOSTER CITY
WHEREAS, the City Council adopted a Master Fees and Service Charges Schedule; and
WHEREAS, adjusting the Master Fees and Service Charges will provide an updated reflection on the cost recovery of providing services to the City’s customers; and WHERAS, the City Council previously approved the updated Master Fees and Service Charges excluding Parks and Recreation on April 20, 2026; and WHEREAS, the updated Master Fees and Service Charges for Parks and Recreation was discussed at a Special Meeting on April 20, 2026; and WHEREAS, the proposed fees do not exceed the reasonable cost of providing services to the public; and
WHEREAS, a Notice of Public Hearing has been published and posted and said public hearing was held on May 18, 2026; and
WHEREAS, the City Council finds that the proposed fees reflect the cost recovery of providing services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Foster City that the attached FY 2026-27 Master Fees and Services Charges Schedule for Parks and Recreation (Exhibit A) shall become effective on July 1, 2026.
PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the Regular Meeting held on the 18th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ART KIESEL, MAYOR
ATTEST:
PRISCILLA SCHAUS, CITY CLERK
7.1 Attachment 1 - City Resolution
190
RESOLUTION NO. _____________
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL
IMPROVEMENT DISTRICT AMENDING THE MASTER FEES AND SERVICE CHARGES SCHEDULE FOR FY 2026-2027 AND FY 2027-2028
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
WHEREAS, the Board of Directors adopted a Master Fees and Service Charges Schedule; and
WHEREAS, adjusting the Master Fees and Service Charges will provide an updated reflection on the cost recovery of providing services to the District’s customers; and
WHERAS, the District Board previously approved the updated Master Fees and Service Charges excluding Parks and Recreation on April 20, 2026; and WHEREAS, the updated Master Fees and Service Charges for Parks and Recreation was discussed at a Special Meeting on April 20, 2026; and WHEREAS, the proposed fees do not exceed the reasonable cost of providing services to the public; and
WHEREAS, a Notice of Public Hearing has been published and posted and said public hearing was held on May 18, 2026; and
WHEREAS, the District Board finds that the proposed fees reflect the cost recovery of providing services; and
NOW, THEREFORE, BE IT RESOLVED by Board of Directors of the Estero Municipal Finance District that the attached FY 2026-27 Master Fees and Services Charges Schedule for Parks and Recreation (Exhibit A) shall become effective on July 1, 2026.
PASSED AND ADOPTED as a resolution of the Board of Directors of the Estero Municipal Improvement District at the Regular Meeting held on the 18th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ART KIESEL, PRESIDENT
ATTEST:
PRISCILLA SCHAUS, DISTRICT SECRETARY
7.1 Attachment 2 - EMID Resolution
191
Attachment 3
Foster City Community Center Facility Rates
Standard Rate: Applies to private individuals or organizations hosting personal or community-based events that are not revenue-generating and do not qualify for the non-profit rate. Residency status determines the applicable rate.
Non-Profit Rate: Applies to verified 501 (c){3) organizations hosting mission-based, community-serving activities. Proof of tax exempt status may be required. Residency status determines the applicable rate.
Commercial Rate: Applies to for-profit businesses or any revenue-generating activity, including ticketed events, paid classes, workshops, or product sales. Residency status determines the applicable rate.
Meeting & Activity Rooms
Weekday Weekend
Re,s,ident Ho,n, Resident Non-Co,nference Room (165 sq tt} Reside:nt Resident Stendard .Hourly Rate $0 $30 $0 $40
Non-Profit Hour{,, Rate $0 $20 $0 $30
Commercial Hourly Rate $25 $35 $30 $50
;Conference Room is unavaiteqfe for I.!� on Sund�ys.
:
Boardwalk ,Roon, (715 sq ttJ
Standard HouriyRate $,150 $185 $180 $225
Non-Profit Hourly Rate $105 $1:30 $140 $170
Commercial Hourly Rate $190 $235 $225 $280
Fitness Room A or B {970 sq ftJ1
Standard Houriy Rate $165 $205 $195 $245
Non-Pmfit Hourly Rate $115 $1:45 $150 $1;35
Commercial Hourly Rate $,205 $255 $245 $310
Fulll !Fitness R,oo,m A & B , (21260, sq, ft)
Standard' Hourly Rate $225 $285 $270 $340
Non-Profit Hourly Rate $'i155 $1:95 $205 $255
Commercial Hourly .Rate $280 $350 $335 $425
Bay Room (1,095 sq ft}
Stendard .Hourly Rate $95 $1:20 $115 $.1,45
Non-Profit Hour{,, Rate $65 $85 $90 $110
Commercial Hourly .Rate $,120 $1:50 $1:45 $180
Se,nior Lounge(1,340 sq'ft)
Standard Hourly Rate $150 $190 $180 $225
Non-Profit Hourly Rate $rn5 $1'30 $135 $170
Commercial Hourly Rate $,18fi $235 $225 $280
Vista Room A or B (750�960 sq ft}
Standard Hourly Hate $200 $250 $240 $300
Non-Profit Hourly Rate $140 $1'75 $185 $230
Commercial Hourly Rate $250 $315 $300 $375
v;ista1 Room A & B w ith Terrace (1, 71 O sq 'ft)
Standard' Hour:l.y Hate $305 $385 $370 $460
Non-Profit Hourly Rate $,215 $270 $280 $350
Commercial Hourly Rate $385 $480 $460 $575
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
192
Lagoon Event Hall (Weekday: Monday-Thursday)
Small Ha 1- Event Hall D (1', 3 t 5 sq ft}
Standard· Weekday Rate
Non-Pmfit Rate,
Commercial
Medium IHaU- Event Halt A or B (1� 795-1,880 sq ft)
Standard Weekd.ay Rate
Non-Pmfit Rate
Commercial
La l']ge IHaU- Event Mall C ,(2�225 sq ft)'
Standard Weekd.ay Rate
Non-Profit Rate
Commercial
FuiH IEvent Halt- Eve•nt Halts A-Dam.I Patio (7,215 sq ft) Standard Weelm'ay Rate
Non-Profit Rete
Commercial
Pa:ti,o Add-on (3,375 sq; ft) Exclucies Event HaU.C &D only rentals Srandard Weekday Flat Rat,e
Non-Pmfit Weekday Flat Rate
Commercial Weekday Flat Rat,e
Lar,gelKitchen Add-on (675 sqtt)
Standard Weekday Flat Rate
Non-Pmfit Weekday Flat Rate
Commercial Weekday Flat Rate
A le Carte Large Kitchen (3 hour block)
Small Kitc:he1n (265 sq ft} Add -o.n
Standard Weekdi9y Flat Rate
Non-Profit Weekday flat Rate
Commercial Weekday flat Rate
A la Carte Small Kitchen (3 flour block)
Deposit: A $350 refundable deposit per room is required.
Advance Booking Windows
• Residents may book up to 12 months in advance.
• Non-Residents may book up to 10 months in advance.
Attachment 3
Non
Resi!dent R,esid,e,nt
$1:65 $205
$12.0 $155
$205 $255
$250 $310
$1'85 $230
$310 $390
$290 ,$360
$215 ,$270
$360 $450
$375 $460
$280 ,$350 I
$460 $585
$250 ,$310
$1'85 $230
$310 $390
$200 $250
$150 $185
$250 ,$310
$400 $500
$WO $125
$75 $90
$'11 25 $155
$200 $250
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
193
Attachment 3
Lagoon Event Hall (Weekend Full Day Rates)
Weekend (Friday-Sunday) packages include up to 10 consecutive hours of use between 8:00am and Midnight .
Ultimate Full Ever ttHatl Package
Full Event Hall, Patio, Lobby, Small Kitchen Large Kitchen, and Resident Non-Resident Boardwalk Room
Stand.ard Weekend Full Day Rate $7,700 $9,625
Non-Profit Weekend Full Day Rate $6,930 $8,660
Commercial Weekend Full Day R at:e $10,010 $11,550
Event Package A
Full Event Hall. Patio, Lollby, Small K"rt:chen, and Large Kitchen standard Weekend Full Day Rate $6,900 $8,625
Non-Profit Weekend Full Day Rate $6,210 $7,760
Commercial Weekend Full D.ay Rate $8,970 $10,500
Event 'Package B
Event HallA-C, Patiu, arid Large Kitchen
Standard We,ekend Full Day Rate $5,800 $7,250
Non-Profit Weekend Full Day Rate $5,220 $6,525
Commercial Weekend FuU Day Rate $7,540 $9,300
Event .Package C
Event Hall A & B, Patio, and Small J<itchen
Standard Weekend Full Day Rate $5,000 $6,250
Non-Profit Weekend Full Hay Rate $4,500 $5-,625
Commercial Weekend Full Day Rate $6,500 $8,400
Event Package D
Event Hall C & Q, and Large Kitchen
Standard Weekend Rate $4,600 $5,750
Non-Profit Weekend Full Dey .Rate $4,320 $5,400
Commerciel Weekend Full Day Rate $5,980 $7,200
Event Package E
Event Hall D and Small Kitchen
Standard We�kend Ful.l Day Rate $3,600 $4,500
Non-Profit Weekend Full Day Rate $3,240 $4,050
Commercial Weekend.Full DayRat.e $4,680 $5,400
Deposit: A $1,000 refundable security deposit for the Ultimate Package and Package A is required. $500 for Packages B-E.
Additional hours may be added at the applicable Weekend A la Carte hourly rate, subject to availability.
Advance Booking Windows
• Residents
o Packages: Up to 12 months in advance
o A la Carte Rentals: Up to 6 months in advance
• Non-Residents
o Packages: Up to 10 months in advance
o A la Carte Rentals: Up to 4 months in advance
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
194
Lagoon Event Hall (Weekend Hourly Rates)
Weekend (Friday-Sunday) A la Carte Rental Rates (5-Hour Minimum Required) Event Hal!l Weekend A La Cart� Hourly Rates
Res·dent 5-hour minimum rental �,quired
Stand,ard Hourly Rate $350
Non-Profit Rate ,$280
Commercial $435
Large Kitch�n Add-on flat Rate
Must.rent a,□ Ewnt Ha El Space at 6 hou.t minimum
flat Rate late hen Use $550
SmaH Kitchen Add-on Flat Rate
Mustrent a,□ Event HaEl Space at 5 hou.t minimum
flat .Rate latchen Use $300
Patio Add-G,n Flat Rate_
Can only be added with Event Hall A-C or Full E vent Configuration Flat Hate Patio Vs ,e
Deposit: A $350 refundable security deposit per room is required.
Allowed Event Hall Configurations
$750
Attachment 3
Non-Resident
$435
$350
$545
$685
$3:75
$935
The following room combinations may be reserved: D, C + D, B + C + D, A+ B, A+ B + C, or Full Hall (A+ B + C + D).
Advance Booking Window
• Residents:
o A la Carte reservations may be booked up to 6 months in advance. • Non-Residents
o A la Carte reservations may be booked up to 4 months in advance.
Rental time must include all setup, event time, and cleanup. Access to the facility will only be permitted during the reserved rental period.
For priority booking, Lagoon Event Hall Packages may be reserved up to 12 months in advance for residents and 10 months in advance for non-residents.
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
195
Attachment 3
REVISED MAY 2026 PRD MFS FY 26/27-FY 27/28 Page 1
PARKS AND RECREATION DEPARTMENT REVISED MASTER FEE SCHEDULE FY 2026-2027 to FY 2027-2028
COMMUNITY CENTER ANNEX RENTAL FEES
Conference Room - Weekday (Mon–Th, 2-hr min)
Rate Type FY 25/26 FY 26/27 FY 26/27 FY 27/28 FY 27/28
Current Resident Non-Resident Resident Non-Resident
Standard n/a $20 $25 $20 $25
Non-Profit n/a $10 $15 $10 $15
Commercial n/a $25 $30 $25 $30
Port, Starboard, Sail – Weekday (Mon–Th)
Rate Type FY 25/26 FY 26/27 FY 26/27 FY 27/28 FY 27/28
Current Resident Non-Resident Resident Non-Resident
Standard $55 / $82 $60 $75 $60 $75
Non-Profit $37 $25 $35 $25 $35
Commercial n/a $75 $95 $75 $95
Port, Starboard, Sail – Weekend (Fri–Sun, 3-hr min)
Rate Type FY 25/26 FY 26/27 FY 26/27 FY 27/28 FY 27/28
Current Resident Non-Resident Resident Non-Resident
Standard $94 / $109 $100 $125 $100 $125
Non-Profit n/a $60 $75 $60 $75
Commercial n/a $125 $155 $125 $155
Wind Room – Weekday (Mon–Th)
Rate Type FY 25/26 FY 26/27 FY 26/27 FY 27/28 FY 27/28
Current Resident Non-Resident Resident Non-Resident
Standard $82 / $109 $95 $120 $95 $120
Non-Profit n/a $45 $60 $45 $60
Commercial n/a $120 $150 $120 $150
Wind Room – Weekend (Fri–Sat, 5-hr min)
Rate Type FY 25/26 FY 26/27 FY 26/27 FY 27/28 FY 27/28
Current Resident Non-Resident Resident Non-Resident
Standard $137 / $197 $165 $205 $165 $205
Non-Profit n/a $100 $125 $100 $125
Commercial n/a $210 $260 $210 $260
To be eligible for Non-Profit rate, groups must present the Parks and Recreation Department with their letter of non- profit status 501(c)(3. Deposit fees still apply.
Foster City Service Club Organizations that include the Foster City Rotary Club, Foster City Lions Club, and Bair Island Cyber Lions Club may request to schedule one (1) weekday event per year at a reduced rate of 50% oƯ at the Community Center Annex or Vibe buildings, subject to availability, and in addition, may request to schedule one (1) event per year at a reduced rate of 50% oƯ at the new Foster City Community Center.
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
196
Attachment 3
REVISED MAY 2026 PRD MFS FY 26/27-FY 27/28 Page 2
Patio (Add-On with Wind Room Only)
Rate Type FY 25/26 FY 26/27 FY 26/27 FY 27/28 FY 27/28
Current Resident Non-Resident Resident Non-Resident
Standard $109 / $109 $115 $145 $115 $145
Non-Profit n/a $70 $90 $70 $90
Commercial n/a $145 $180 $145 $180
Rate Type FY 25/26 FY 26/27 FY 26/27 FY 27/28 FY 27/28
Current Resident Non-Resident Resident Non-Resident
Custodial Fee (Flat fee)
$55 (over 80)
$60 (over 50
or alcohol
served)
$60 (over 50 or
alcohol served)
$60 (over 50
or alcohol
served)
$60 (over 50 or
alcohol
served)
Administrative Fee (Flat fee) $26 $26 $26 $26 $26
Facility/Room Cancellations: Cancellations made thirty (30) days or more prior to the event date will receive full deposit minus $50. Cancellations made less than thirty (30) days will result in loss of deposit. Only the applicant may make changes to the reservation.
FY 26/27 changes:
1. Conference room rates added.
2. Port, Starboard, and Sail room rates increased.
3. Three-hour minimum rental requirement added for Port, Starboard, and Sail rooms for weekend rentals.
4. Wind Room rates increased.
5. Non-residents charged additional ~25% over resident rate for hourly fees (consistent with the practice for park rentals).
6. Custodial fee changed to apply to groups over 50 attendees or events serving alcohol.
7. Addition of commercial rental rates ( ~+25%) and established a non-resident non-profit rate structure. Annex non-profit rates are intentionally set lower than The VIBE and FCCC to support community access.
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
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Attachment 3
REVISED MAY 2026 PRD MFS FY 26/27-FY 27/28 Page 3
THE VIBE RENTAL FEES
VIBE Main Floor (Dance floor and adjacent carpeted area and patio) - (Fri-Sun, 5 hr minimum) Rate Type FY 25/26 FY 2026-2027 FY 2027-2028
Current Resident Non-Resident Resident Non-Resident
Standard $156/$208 $185 $230 $185 $230
Non-Profit (~-30%) n/a $130 $165 $130 $165
Commercial (~+25%) n/a $230 $290 $230 $290
VIBE Event Package- Main floor, small activity room, kitchen, and patio* (Fri–Sun, 5-hr min) Rate Type FY 25/26 FY 2026-2027 FY 2027-2028
Current Resident Non-Resident Resident Non-Resident
Standard n/a 215 $270 $215 $270
Non-Profit (~-30%) $150 $190 $150 $190
Commercial (~+25%) $270 $340 $270 $340
Small Activity Room or Dance Floor (Mon-Thurs)
Rate Type FY 25/26 FY 2026-2027 FY 2027-2028
Current Resident Non-Resident Resident Non-Resident
Standard $55/$82 $60 $75 $60 $75
Non-Profit n/a $45 $55 $45 $55
Commercial n/a $75 $95 $75 $95
Small Activity Room or Dance Floor (Fri-Sun, 5 -hr min) Rate Type FY 25/26 FY 2026-2027 FY 2027-2028
Current Resident Non-Resident Resident Non-Resident
Standard $55/$82 $95 $120 $95 $120
Non-Profit n/a $65 $80 $65 $80
Commercial n/a $120 $150 $120 $150
Study Room (3-hr min on Fri-Sun)
Rate Type FY 25/26 FY 2026-2027 FY 2027-2028
Current Resident Non-Resident Resident Non-Resident
Standard $42/$68 $45 $55 $45 $55
Non-Profit n/a $30 $40 $30 $40
Commercial n/a $60 $75 $60 $75
Kitchen Add-on (only for VIBE Main Floor or Small Activity Room rentals) Rate Type FY 25/26 FY 2026-2027 FY 2027-2028
Current Resident Non-Resident Resident Non-Resident
Standard Flat Rate $78 $80 $100 $80 $100
Non-Profit n/a $55 $70 $55 $70
Commercial n/a $100 $125 $100 $125
Kitchen Only Rental (3 hr block, Mon-Thu 9am-3pm)
Rate Type FY 25/26 FY 2026-2027 FY 2027-2028
Current Resident Non-Resident Resident Non-Resident
Standard Flat Rate n/a $250 $315 $250 $315
Non-Profit n/a $175 $220 $175 $220
Commercial n/a $315 $395 $315 $395
Patio Add-on (only for Small
Activity Room rentals)
Rate Type FY 25/26 FY 2026-2027 FY 2027-2028
Current Resident Non-Resident Resident Non-Resident
Standard Flat Rate $109 $115 $144 $115 $144
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
198
Attachment 3
REVISED MAY 2026 PRD MFS FY 26/27-FY 27/28 Page 4
Non-Profit n/a $80 $100 $80 $100
Commercial n/a $145 $180 $145 $180
Current Resident Non-Resident Resident Non-Resident
Custodial Fee (Flat fee) Groups over 80:
$55
Groups over 50
or serving
alcohol: $60
Groups over 50
or serving
alcohol: $60
Groups over
50 or serving
alcohol:
$60
Groups over 50 or
serving alcohol:
$60
Administrative Fee (Flat fee) $26 $26 $26 $26 $26
Additional Building Attendant
Groups of 100+ $30 $30 $30 $30 $30
*Pool table and TVs included
FY 26/27 changes:
1. Patio added to Vibe Main Floor rental, price increased to reflect addition.
2. Event Package added.
3. Dance Floor added to rentable areas.
4. Small Activity Room weekend rate added.
5. Five-hour minimum rental requirement added for Small Activity and Study rooms on weekends.
6. Non-residents charged additional 25% over resident rate for hourly fees.
7. Custodial Vibe fee changed to apply to groups over 50 or events serving alcohol.
8. Added nonprofit (~-30% discount) and commercial rates ( ~-25% increase over standard).
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
199
Attachment 3
REVISED MAY 2026 PRD MFS FY 26/27-FY 27/28 Page 5
MATERIAL FEES
General Material Fees FY 25/26 FY 26/27 FY 27/28
Air Pots $11 for 3 $11 for 3 $11 for 3
Coffee Maker $11 $11 $11
Portable Stage
$11 each piece (3
pieces = full stage)
$11 each piece (3
pieces = full stage)
$11 each piece (3
pieces = full stage)
Podium or podium w/ mic $11 $11 $11
Small TV (42") $20 $20 $20
Large Screen TV (75") $50 $50 $50
Microphone (wired or wireless) $11 per mic $11 per mic $11 per mic Portable Projector Screen $11 $11 $11
Stanchions
$15 for 2
includes topper
$15 for 2
includes topper
$15 for 2
includes topper
Social Media Op Frame $11 $11 $11
The Vibe Material Fees
BBQ Grill $16 $16 $16
Cover for Pool Table $11 $11 $11
NEW: Video Game Consoles N/A $20/each $20/each
Outdoor Event Material Fees
A-Frames $11 for 2 $11 for 2 $11 for 2
Barricades $10 each $10 each $10 each
Cord Covers $15 each $15 each $15 each
Spider Box $55 $55 $55
Traffic Cones $2 per cone $2 per cone $2 per cone
Community Ctr. Annex Material Fees
BBQ Grill $21 $21 $21
Patio Heater $20 each $20 each $20 each
Patio Umbrella $16 each $16 each $16 each
Portable Bar $40 $40 $40
Wind Room Projector & Screen (co/av) $20 $20 $20
FY 26/27 changes:
Video game console rental charged added to The Vibe Material Fees
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
200
Attachment 3
REVISED MAY 2026 PRD MFS FY 26/27-FY 27/28 Page 6
SCHOOL MULTI-PURPOSE ROOM (MPR) FEES
Foster City School, Beach Park and Audubon Elementary School Rental Fees Room Day
FY 25/26 FY 25/26 FY 26/27 FY 26/27 FY 27/28 FY 27/28
Resident Non-
Resident Resident Non-
Resident Resident Non-Resident
School MPRs Mon-Thurs $52 $52 $52 $65 $55 $68
Hourly Rates Fri-Sun $115 $115 $99 $124 $104 $130
Foster City School, Beach Park and Audubon Elementary School Non-Profit Rental Fees Room Day
FY 25/26 FY 25/26 FY 26/27 FY 26/27 FY 27/28 FY 27/28
Resident Non-
Resident Resident Non-
Resident Resident Non-
Resident
School MPRs Mon-Thurs $32 $37 $32 $40 $34 $42
Hourly Rates Fri-Sun $47 $68 $47 $59 $49 $62
FY 26/27 changes:
Non-resident fee revised to equal resident fee + 25% for consistency with facility non-resident formula FY 27/28 changes:
Resident rates increased 5%, non-resident equals resident rate + 25% Brewer Island Elementary School Gymnasium
FY 25/26
Resident
Group
FY 25/26
Non-Resident
Group
FY 26/27
Resident
Group
FY 26/27
Non-Resident
Group
FY 27/28
Resident
Group
FY 27/28
Non-Resident
Group
Gym Hourly Rate $110 $138 $110 $138 $120 $150
Liability Insurance Coverage of $1,000,000 required for all use of gymnasium.
FY 26/27 changes:
No changes
FY 27/28 changes:
Resident rates increased by $10 to reflect increased rates from the School District. Non-resident rates are set at 25% above the resident standard rate.
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
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Attachment 3
REVISED MAY 2026 PRD MFS FY 26/27-FY 27/28 Page 7
PARK RENTAL FEES
Park Capacity
FY 25/26
Resident
FY 25/26
Non-Resident
FY 26/27
Resident
FY 26/27
Non-Resident
FY 27/28
Resident
FY 27/28
Non-Resident
Boothbay 150 people $246 $308 $246 $308 $258 $323
Bridgeview 30 people $44 $55 $44 $55 $46 $58
Catamaran 30 people $71 $89 $71 $89 $75 $93
Edgewater 30 people $71 $89 $71 $89 $75 $93
Erckenbrack 50 people $85 $106 $85 $106 $89 $112
Farragut 30 people $71 $89 $71 $89 $75 $93
Gull 50 people $85 $106 $85 $106 $89 $112
Leo Ryan
Amphitheater
1-100
people $164 $205 $169 $211 $174 $217
Leo Ryan
Amphitheater -large
group
101-150
people
$273 $342
$281 $351 $290 $362
Leo Ryan Gazebo 25 people $44 $55 $45 $57 $47 $58
Leo Ryan Grass West 25 people $44 $55 $45 $57 $47 $58 Leo Ryan Patio 50 people $82 $239 $84 $106 $87 $109
Marlin 50 people $85 $106 $85 $106 $89 $112
Shorebird 30 people $44 $55 $44 $55 $46 $58
Levee* NA NA $132 $165 $139 $173
* Levee use requires IDEC approval and payment of applicable permit-related fees, does not provide exclusive access, and must always remain open to the public.
Food Truck fee, per
park, per truck Flat Rate $82 $82 $82 $82 $82 $82
Inflatable jump house
fee Flat Rate $32 $32 $32 $32 $32 $32
Change to reservation date/time: First change free. $10 each change thereafter.
Park Cancellation Fees:
• Fourteen or more business days before the rental date: Full refund, minus an administrative fee • Three to thirteen business days before the rental date: 50% refund, minus an administrative fee • Two or fewer business days before the rental date: No refund FY 26/27 changes:
1. Added a Foster City levee use fee for run/walk/bike events that go through the IDEC process.
2. All Leo Ryan Park rental spaces will increase by 3% each year.
FY 27/28 changes:
1. Park rates (except Leo Ryan Park rental spaces) will increase by 5%.
2. Leo J. Ryan Park reservation fees will increase approximately 3% annually.
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
202
Attachment 3
REVISED MAY 2026 PRD MFS FY 26/27-FY 27/28 Page 8
Foster City Park Sports Fields Rental Rates
All sports camps, clinics, tournaments, and field use at City-managed parks require authorization from the Foster City Parks and Recreation Department. Approved users must be a Priority User Group or an authorized contract instructor.
Camps/Clinics: (Priority user groups and aƯiliates): 20% of participant registration fees paid to the City.
Tournaments: 10% of host organization proceeds paid to the City.
Category Sport / Use
FY 25/26
Hourly Rate
FY 26/27
Hourly Rate
FY 27/28
Hourly Rate
Tier 2 Softball/Baseball $4 $4 $5
Tier 3a Softball/Baseball $6 $6 $7
Tier 3b Softball/Baseball $8 $8 $9
Tier 2 Soccer $4 $4 $5
Tier 3a Soccer $6 $6 $7
Tier 3b Soccer $8 $8 $9
All Tiers 2-3b Field Lights Flat Rate $35 $35 $40
Tiers 2-3b Youth Participant Player Fees (per season) $10 per resident player $45 non-resident player Tiers 4-5
Softball/Baseball
(Resident) $20 $24 $24
Tiers 6
Softball/Baseball (Non-
Resident) $50 $50 $50
Tiers 4-5 Soccer (Resident) $24 $24 $24
Tiers 6 Soccer (Non-Resident) $50 $50 $50
All Tiers 4-5 Field Lights Flat Rate $40 $40 $40
Tiers 7-8 Athletic Fields $40 $40 $40
Tiers 4, 5, 7, 8 Field Lights Flat Rate $40 $40 $40
Tiers 6
Field Lights Flat Rate
(Non-Resident) $50 $50 $50
FY 26/27:
Hourly rate increased for Tiers 4-5 for Resident Softball/Baseball FY 27/28:
Hourly rate and Field Lights Flat Rate increased for Tiers 2-3b Tier Description
Tier 1
City of Foster City–sponsored activities, including programs offered or sponsored by the San Mateo –Foster City School District under the joint-use agreement. Priority is given to schools within the district located in Foster City.
Tier 2 Foster City–based youth sports organizations with a recreation focus; minimum 80% Foster City residents.
Tier 3a Foster City–based youth organizations with a competitive focus; minimum 75% Foster City residents.
Tier 3b Foster City–based youth organizations with a competitive focus; minimum 51% Foster City residents.
Tier 4 Foster City residents (including resident adult groups).
Tier 5 Foster City–based non-profit organizations/businesses.
Tier 6 Non-city non-profit residents, clubs, or organizations.
Tier 7 Community fundraising events sponsored by Tiers 2 & 3.
Tier 8 Private social parties.
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
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Attachment 3
REVISED MAY 2026 PRD MFS FY 26/27-FY 27/28 Page 9
Foster City Court Rental Rates
Bocce Court Group Rates
Available to organized or recognized groups and organizations only Resident and
Non-Resident
Group Rates
FY 25/26
Resident
FY 25/26
Non-Resident
FY 26/27
Resident
FY 26/27
Non-Resident
FY 27/28
Resident
FY 27/28
Non-Resident
Court 1 $28/hr $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Court 2 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Court 3 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Court 4 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Table Reservation - Add on
with only $30 flat rate $30 flat rate
$30 flat
rate $30 flat rate
$30 flat
rate $30 flat rate
Tennis Court Group Rates
Available to organized or recognized groups and organizations only Resident and
Non-Resident
Group Rates
FY 25/26
Resident
FY 25/26
Non-Resident
FY 26/27
Resident
FY 26/27
Non-Resident
FY 27/28
Resident
FY 27/28
Non-Resident
Edgewater Court #1 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Edgewater Court #3 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Edgewater Court #4 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Edgewater Court #5 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Boothbay Court #1 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Boothbay Court #2 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Table Reservation - Add
on only
$30 flat
rate $30 flat rate
$30 flat
rate $30 flat rate $30 flat rate $30 flat rate
FY 26/27 changes:
No changes
FY 27/28 changes:
Bocce Court and Tennis Court Group rates increased by $2/hr.
Tennis Club Membership and Court Rental Fees
Annual
Club
Fees
(Effective
Jan.2026)
FY 25/26
Resident
FY 25/26
Non-Resident
FY 25/26
Court Fee
FY 26/27
Resident FY 26/27
Non-Resident
FY 26/27
Court Fee
FY 27/28
Resident FY 27/28
Non-Resident
FY 27/28
Court Fee
Foster
City
Tennis
Club
$10 per
Resident
$50 per Non-
Resident
$5/hr. per
court*
$10 per
Resident
$50 per
Non-Resident
$5/hr. per
court*
$10 per
Resident
$50 per
Non-Resident
$6/hr. per
court*
FY 26/27 changes:
No changes
FY 27/28 changes:
Court fees raised to $6/hr. per court
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
204
Attachment 3
REVISED MAY 2026 PRD MFS FY 26/27-FY 27/28 Page 10
Pickleball Courts Group Rates
Note: An additional six pickleball courts are anticipated to be constructed in FY 2026/27, which is expected to increase overall court availability and revenue capacity.
Resident and Non-Resident
Groups and Organizations only.
No private rentals.
FY 25/26
Resident
FY 25/26
Non- Resident
FY 26/27
Resident
FY 26/27
Non- Resident
FY 27/28
Resident
FY 27/28
Non- Resident
Leo Ryan Pickleball Court #1 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Leo Ryan Pickleball Court #2 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Leo Ryan Pickleball Court #3 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Leo Ryan Pickleball Court #4 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Leo Ryan Pickleball Court #5 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
Leo Ryan Pickleball Court #6 $28/hr. $35/hr. $28/hr. $35/hr. $30/hr. $37/hr.
FY 26/27 changes:
No changes
FY 27/28 changes:
Pickleball Courts Group rates increased by $2/hr.
Pickleball Courts Individual Rates
FY 25/26
Resident
FY 25/26
Non- Resident
FY 26/27
Resident
FY 26/27
Non- Resident
FY 27/28
Resident
FY 27/28
Non- Resident
Leo Ryan Pickleball Court #4 $4/hr. $8/hr. $4/hr. $8/hr. $4/hr. $8/hr.
Leo Ryan Pickleball Court #5 $4/hr. $8/hr. $4/hr. $8/hr. $4/hr. $8/hr.
Leo Ryan Pickleball Court #6 $4/hr. $8/hr. $4/hr. $8/hr. $4/hr. $8/hr.
For Individual Pickleball Court reservations, please note:
Pickleball Courts #1-3 are reserved for Open Play use. Individual resident and non-resident use.
No group use and/or instructional use.
Residents can reserve 3 weeks in advance, non-residents 1 week in advance. Households are limited to no more than 3 reservations per week (2 for non-residents). Maximum length of rental is 1 hour.
Pickleball Club Membership Fees
Annual Club Fees
(Effective Jan.2026)
FY 25/26
Resident
FY 25/26
Non-
Resident
FY
25/26
Court
Fee
FY 26/27
Resident
FY 26/27
Non-
Resident
FY
26/27
Court
Fee
FY 27/28
Resident
FY 27/28
Non-
Resident
FY
27/28
Court
Fee
Foster City
Pickleball
Club
$10 per
Resident
$50 per
Non-
Resident
$5/hr.
per
court*
$10 per
Resident
$50 per
Non-
Resident
$5/hr.
per
court*
$10 per
Resident
$50 per
Non-
Resident
$6/hr.
per
court*
FY 26/27 changes:
No changes
FY 27/28 changes:
Court fees raised to $6/hr. per court
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
205
Attachment 3
REVISED MAY 2026 PRD MFS FY 26/27-FY 27/28 Page 11
Foster City Outdoor Volleyball Court Rental Rates
Annual Club Fees
(Effective Jan.2026)
FY 25/26
Resident
FY 25/26
Non- Resident
FY 26/27
Resident
FY 26/27
Non-
Resident
FY 27/28
Resident
FY 27/28
Non- Resident
Sand Court at
Catamaran Park $26/hr. $32/hr. $26/hr. $32/hr. $26/hr. $32/hr.
Sand Court at
Boothbay Park $26/hr. $32/hr. $26/hr. $32/hr. $26/hr. $32/hr.
Foster City Outdoor Basketball Court Rental Rates
Annual Club Fees
(Effective Jan.2026)
FY 25/26
Resident
FY 25/26
Non- Resident
FY 26/27
Resident
FY 26/27
Non- Resident
FY 27/28
Resident
FY 27/28
Non- Resident
Boothbay Park $26/hr. $32/hr. $26/hr. $32/hr. $26/hr. $32/hr.
Catamaran Park $26/hr. $32/hr. $26/hr. $32/hr. $26/hr. $32/hr.
Edgewater Park $26/hr. $32/hr. $26/hr. $32/hr. $26/hr. $32/hr.
Ketch Park $26/hr. $32/hr. $26/hr. $32/hr. $26/hr. $32/hr.
Leo J. Ryan Park $26/hr. $32/hr. $26/hr. $32/hr. $26/hr. $32/hr.
Shad Park $26/hr. $32/hr. $26/hr. $32/hr. $26/hr. $32/hr.
Sunfish Park $26/hr. $32/hr. $26/hr. $32/hr. $26/hr. $32/hr.
Turnstone Park $26/hr. $32/hr. $26/hr. $32/hr. $26/hr. $32/hr.
FY 26/27 changes:
No changes
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
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Attachment 3
REVISED MAY 2026 PRD MFS FY 26/27-FY 27/28 Page 12
Citywide Special Event Fees
The goal of Special Event Fees is full cost recovery of events, while encouraging and supporting events that help promote a sense of community, enrich Foster City's culture and support the City's philosophy of inclusiveness and other values, by helping organizers A) lower costs and B) eliminate process burden and bureaucracy, where possible, without adding risks/unintended consequences.
FEE TITLE FY 25/26 FY 26/27 FY 27/28
Application Fee ‐ Low Impact Events $1,061 $1,100 $1,100 Application Fee ‐ Recurring High Impact Events (See
Definition) $2,089 $2,500 $2,500
Application Fee ‐ Nonrecurring High Impact Events
(See Definition) $3,482 $3,500 $3,500
High Impact Recreation Center Day Fee $2,152 $2,800 $2,800 Street Closure Approval Fee $1,201 $1,201 $1,201
Boulevard Closure by City Staff $23,830 $23,830 $23,830 Special Events Open to the General Public without an
entrance cost ‐ Discount for Organizers Based in Foster City
50% off Non‐
Permit fees up to
$10,000 cap
50% oƯ Non‐
Permit fees up to
$10,000 cap
50% oƯ Non‐
Permit fees up to
$10,000 cap
Special Events Open to the General Public without an
entrance cost ‐ Discount for Organizers Not Based in
Foster City
25% off Non‐
Permit fees
25% off Non‐
Permit fees
25% off Non‐
Permit fees
up to $5,000 cap up to $5,000 cap up to $5,000 cap
7.1 Attachment 3 - Proposed Master Fees and Services Charges Schedule for Parks and Recreation for FY 2026-27 and FY 2027-28 (updated as of 5/18/26)
207
M E M O R A N D U M
Parks and Recreation Department
To: Mayor and Members of the City Council
Via: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
From: Derek Schweigart, Parks and Recreation Director
Tiffany Oren, Recreation Manager
Date: May 18, 2026
Subject: Proposed Updates to the Parks and Recreation Master Fee Schedule for Fiscal Years 2026–2027 and 2027–2028
RECOMMENDATION
Conduct a public hearing and adopt the proposed updates to the Parks and Recreation Master Fee Schedule for Fiscal Years 2026–2027 and 2027–2028.
BACKGROUND
The Parks and Recreation Department regularly reviews fees and charges to ensure they remain aligned with operational costs, market conditions, and community access goals.
Fees support cost recovery for programs, services, and facility operations within both the General Fund and the Special Recreation Fund. The proposed fee updates are intended to balance affordability, community access, and long-term financial sustainability while maintaining competitive pricing within the regional market.
The proposed updates are primarily driven by the upcoming opening of the new Foster City Community Center, which introduces new rental opportunities and requires the establishment of a comprehensive pricing structure. Additional targeted updates are proposed for existing facilities, parks, sports fields, and recreation amenities.
These updates were reviewed and discussed by the City Council at their Study Session on April 20, 2026. Council direction via Minute Order No. 2071 included:
Reduce the number of proposed rental rate tiers
Continue to charge the standard nonprofit rates for nonprofit fundraising events Legacy service clubs/groups (Foster City Rotary Club, Foster City Lions Club, and Bair Island Cyber Lions Club) will have the opportunity to schedule one (1) weekday event per year at a reduced rate of 50% at the Community Center Annex or VIBE buildings.
7.1 Attachment 4 - Memorandum from Parks and Recreation
208
Maintain a 25% non-resident differential across facilities
DISCUSSION
New Foster City Community Center Rates
The proposed Community Center rental rates were developed in alignment with the Community Center Business Operations Plan approved by City Council on February 17, 2026. The pricing structure incorporates operational best practices, including minimum rental durations, bundled event packages, and coordinated facility scheduling. The proposed rates are introductory to allow the City to evaluate operational performance, community demand, and usage patterns following the facility opening.
Staff benchmarked rates against comparable municipal facilities, including Burlingame, Millbrae, Los Altos, and Agoura Hills, to ensure the proposed pricing remains competitive and market aligned.
Key components of the proposed Community Center fee structure include:
Weekend event packages for the Lagoon Event Hall designed for weddings, banquets, and large gatherings
Weekend a la carte rental options with minimum rental requirements Weekday hourly rental options for meetings, programs, and community use Meeting and activity room pricing based on room size, function, and capacity Standardized non-resident rates generally set at approximately 25% above resident rates
Discounted non-profit rental categories to support community-serving organizations
The proposed pricing structure is intended to support efficient operations, maximize facility use, and provide a consistent framework across all rentable spaces. These updates reflect rising operational and maintenance costs while maintaining reasonable and competitive pricing for residents and community organizations.
Existing Facility and Program Fee Updates
In addition to the new Community Center rates, staff are proposing targeted adjustments to existing Parks and Recreation fees, including:
Modest rental rate increases and updated rental policies for the Community Center Annex
New bundled rental options and amenity rentals at The Vibe Teen Center Adjustments to school facility rental fees
Incremental increases to park reservation fees
Sports field rental fee adjustments by user tier
Minor increases to court rental and club membership fees beginning in FY 2027– 2028
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Based on City Council direction provided during the April 20, 2026, Study Session and reflected in Minute Order No. 2071, staff made the following updates to the proposed fee schedule. Staff also refined portions of the fee structure to simplify administration and improve consistency across facilities:
Reduced the proposed rental rate tier structure. Rental categories now consist of standard resident, non-resident, non-profit and commercial tiers. Additional nonprofit subcategories were removed.
Adjusted Community Center Annex pricing to the lower end of comparable market rates in recognition of its continued use for community and non-profit meetings. Established reduced-rate accommodation for legacy non-profit service clubs/groups (Foster City Lions Club, Foster City Rotary Club, and Bair Island Cyber Lions Club), allowing one (1) weekday event per year at 50% off the standard rental rate at the Community Center Annex or Vibe buildings. After further consideration, staff is also recommending providing the legacy groups / service clubs an additional, once-a-year discount of 50% to use at the new Foster City Community Center.
25% non-resident differential applied across facilities.
FISCAL IMPACT
The new Community Center is anticipated to generate approximately $427,815 in rental revenue during its first nine months of operation in FY 2026–2027. By comparison, the former Recreation Center generated approximately $182,865 in facility rental revenue during its last full year of operation in FY 2023–2024.
The proposed fee adjustments for other Parks and Recreation facilities are expected to maintain or modestly improve cost recovery while preserving affordability and community access.
The proposed fee structure supports the operational goals identified in the Community Center Business Operations Plan while balancing community access and long-term financial sustainability.
ATTACHMENTS
1. Minute Order No. 2071
7.1 Attachment 4 - Memorandum from Parks and Recreation
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MINUTE ORDER
No. 2071
OFFICE OF THE CITY CLERK
FOSTER CITY, CALIFORNIA
Date: April 21, 2026
Attention: City Council/EMID Board
Stefan Chatwin, City/District Manager
Marlene Subhashini, Assistant City/District Manager
Derek Schweigart, Parks and Recreation Director
Tiffany Oren, Recreation Manager
City Council/EMID Board of Directors Meeting Date: April 20, 2026
Subject: Changes to the Parks and Recreation Department Master Fee and Service Charges Schedule for FY 2026-2027 and FY 2027-2028
By Consensus of the City Council/EMID Board of Directors, confirming the following assumptions and providing policy direction regarding the proposed changes to the Parks and Recreation Department Master Fee and Service Charges Schedule for FY 2026-2027 and FY 2027-2028:
1. Review the 5-hour minimum a la carte weekend rental pricing strategy and re- evaluate after 6 months of implementation;
2. Continue to provide special non-profit rates to legacy groups at a reduced rate of 50% for one weekday event per year;
3. Maintain a 25% non-resident differential across facilities;
4. Reduce the number of proposed rental tier levels, and define the criteria for each tier level;
5. Explore how other cities engage with their local service organizations for their facility rental fee structures;
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Minute Order No. 2071
6. Continue to charge the standard nonprofit rates for nonprofit fundraising events;
7. Proceed with the use of both bundled (package) and hourly pricing for the Lagoon Event Hall; and
8. Proceed with the overall pricing strategy for the new Community Center and Community Center Annex.
CITY CLERK/DISTRICT SECRETARY
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DATE:May 18, 2026
TO:Mayor and Members of the City Council
VIA:Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM:Derek Schweigart, Parks and Recreation Director
Justin Lai, Senior Civil Engineer
DEPARTMENT: Parks and Recreation Department
SUBJECT:COMMUNITY CENTER REBUILD PROJECT (CIP 301-678)
GENERAL UPDATE
RECOMMENDATION
It is recommended that the City Council, by Minute Order, receive and accept the general update report on the Community Center Rebuild Project formally known as the Recreation Center Rebuild Project.
EXECUTIVE SUMMARY
Staff will provide a verbal update of the latest Project activities at the City Council meeting. The Project update will consist of this staff report and the attached Construction Manager’s Report. Some of the notable highlights from the past two months of the Project include:
Crews moved from framing and drywalling to installing final fixtures and finishes. Elevator installation began and coordination for permanent power reached its final stages.
The exterior shifted from basic weatherproofing to the installation of architectural panels, complemented by the placement of solar (PV) panels and inverters on the roofs.
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External work progressed from utility installation to visible site improvements, including terrace concrete, landscaping, irrigation, playground construction, and the development of the bocce court area
BACKGROUND AND ANALYSIS
During the months of March and April, the project shifted from structural shell completion to intensive interior finishing and complex site development. During March, efforts were primarily focused on closing in the building envelope and advancing interior framing and drywall, particularly within the events wing. Mechanical, electrical, and plumbing (MEP) systems were integrated as elevator installation began and permanent power coordination moved forward. By April, the focus pivoted toward high-level finishes across both floors, including the installation of polished concrete floors, cabinetry, restroom tiling, and kitchen equipment. The exterior evolved significantly during this period, moving from basic waterproofing and insulation work to the installation of high- end exterior panels, alongside the deployment of photovoltaic (PV) solar systems on the roofs. Simultaneously, the surrounding grounds were transformed through extensive site concrete work, irrigation installation, and the assembly of community amenities such as the playground and bocce courts.
During the construction, submittal, and request for information (RFI) process, it was found that multiple aspects of the design required additional scope or modifications which resulted in Contract Change Order #13 (CCO13) and Contract Change Order #14 (CCO14)
CCO13 consisted of the following items:
1. During construction an existing tripping hazard was identified, and additional work was required to replace an existing storm drain inlet to match the sidewalk grade. The additional cost for materials and labor was $6,870.
2. Additional equipment and material were required to address a broken storm drain, which created unstable soil conditions. The additional cost for materials and labor was $25,597.
3. Minor plumbing and electrical adjustments to accommodate revised kitchen equipment layout were required. The additional cost for materials and labor was $3,221.
4. Additional structural framing was required at the operable partitions due to the height extending from the original designs. The additional cost for materials and labor was $6,450.
5. Two interior doors required revisions due to the heights not working with the storefront framing. The additional cost for materials and labor was $1,227.
6. Additional reinforcing steel was required at the structural bases due to relocations of openings. The additional cost for materials and labor was $2,618.
7. Additional flashing work was required to properly seal the penetrations at the low roof. The additional cost for materials and labor was $5,859.
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8. During construction additional depth was required for the helical piles due to the existing soils not meeting requirements for structural capacity. The additional cost for materials and labor was $11,073.
9. Electrical controls were relocated due to field conflicts during construction. The additional cost for materials and labor was $2,380.
The total cost of CCO13 was $65,295.
CCO14 consisted of the following items:
1. Work to address the deflection gap at the roof decking required additional material and work. The additional cost for materials and labor was $20,747.
2. The existing bocce courts required additional subgrade preparation to meet warranty specifications for the new turf. The additional cost for materials and labor was $20,848.
3. Concrete curbs were modified around the building for a cohesive design. The additional cost for materials and labor was $6,092.
4. Installation of additional deck support plates were required. The additional cost for materials and labor was $21,675.
5. Temporary timers were installed for the amphitheater lights so they would remain fully operational but not remain on during the daytime hours. The additional cost for materials and labor was $1,955.
6. Additional work was required to modify the storefront drywall adapters for an improved final product. The additional cost for materials and labor was $16,288.
7. Due to modifications to the diffusers in the event hall, additional work was required to install them flush with the ceiling. The additional cost for materials and labor was $5,564.
8. To accommodate proper lighting voltages, additional modifications were required to select light fixtures. The additional cost for materials and labor was $8,243.
9. The glass entry canopy required additional downspouts for proper drainage. The additional cost for materials and labor was $24,030.
10.Brake metal was added at the head of the curtain walls. The additional cost for materials and labor was $8,415.
11.Soffits were added on the 1 st and 2nd floors to improve the visual design. The additional cost for materials and labor was $4,006.
12.The polished concrete floors on the 1 st floor required a significant increase to the original scope of work to achieve the desired finish. The concrete slab density was higher than anticipated. The additional cost for materials and labor was $59,976.
13.Wall painting was added to the scope to allow for a more cohesive appearance at the wood grille ceiling areas in the event spaces and activity room. The additional cost for materials and labor was $11,496.
14.To be consistent with the event space and activity rooms, it was determined additional paint in the main lobby would provide a cohesive result behind the grille ceiling. The additional cost for materials and labor was $6,150.
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The total cost of CCO14 resulted was $215,485.
The remaining contingency balance following the execution of CCO13 and CCO14 is $3,373,723, which is 75.6% of the approved contingency and the revised contract amount is $45,714,877.
Upcoming Construction Activity
Project work is moving into its final stages, with crews focusing on finishing touches both inside and outside the building. Within the building, BHM will install ceilings, flooring, and doors, alongside essential lighting, plumbing, and fixtures. They will connect the kitchen equipment, complete the elevator installation, and complete finishing details like signs and restroom accessories. Outside the building, the team is wrapping up exterior wall panels and painting, completing the roof and solar panels, and handling landscaping tasks like planting and setting up irrigation. Outdoor recreation and gathering areas, including the playground, patios, concrete walkways, and shaded bocce courts, are also taking shape. A major priority for May is getting the building's permanent electricity and networks up and running, which involves close coordination with the City's IT department and PG&E. Establishing this network connectivity is crucial so that the building's smart systems, fire alarms, and sprinklers can be thoroughly tested and pass final safety inspections. Finally, in June, the crew plans to resurface and repaint the existing parking lot, which will require careful timing to minimize disruptions to upcoming summer events and programs.
Project Schedule Summary
Site Work, Underground Utilities and Grading January 2025 – October 2025 Foundation and Structural Framing January 2025 - August 2025 Building Exterior Framing and Envelope September 2025 - December 2025
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Interior Framing & Mechanical, Electrical, and
Plumbing
September 2025 – April 2026
Interior Finishes and Closeout April 2026 – July 2026
Project Completion July 2026
Currently, there are some minor delays in the schedule, but the contractor anticipates project completion in July. The City will monitor this closely and have follow-up meetings with BHM to discuss mitigation methods and possible challenges. Continued delays could occur if interior finishes, MEP trim, inspections, startup, commissioning, and turnover activities do not advance in a coordinated sequence. Receiving permanent power from PG&E has affected downstream tasks such as system testing for commissioning and IT setup, which is necessary for life-safety inspections. Any delays within the sequence have the potential to push out the final inspections and occupancy certification, which would lead to a later completion date.
Foster City Community Center Operations Update
Apart from construction activities, City staff have been evaluating responses to requests for information (RFI) for the three onsite vendors - Café, Early Education and Ceramics.
The shortlisted vendors will be invited for follow-up interviews, and the award of the agreement will be scheduled for Council approval tentatively in the June or July timeframe. Staff will provide a brief update to the City Council during the meeting.
California Environmental Quality Act
In July 2023, the City of Foster City, in accordance with the requirements of the California Environmental Quality Act (“CEQA”), the State CEQA Guidelines adopted by the Secretary of Resources, and the City of Foster City Environmental Review Guidelines, prepared an Initial Study and Mitigated Negative Declaration (SCH # 20231009) with Standards Conditions and Mitigation Monitoring and Reporting Program (SCAMMRP), and CEQA Findings (IS/MND) for the Recreation Center Rebuild Project.
On November 16, 2023, the City Planning Commission adopted the IS/MND and approved the Use Permit for the Project. Pursuant to Public Resources Code section 21166 and CEQA Guidelines section 15164(b), the City prepared an Addendum to the adopted Mitigated Negative Declaration for the temporary Modular Buildings portion of the work.
FISCAL IMPACT
There is no fiscal impact associated with this update. Any fiscal impacts to the Project will be presented to the City Council as a separate agenda item with a recommended action. The construction budget can be seen on the attached Construction Manger’s Report.
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CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS:
Attachment 1 - Monthly Construction Manager's Report March 2026 Attachment 2 - Monthly Construction Manager's Report April 2026 Attachment 3 - Contract Change Order Summary Sheet
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FOSTER CITY COMMUNITY CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
Report Period: March 1 – 31, 2026
General Contractor: BHM Construction LLC
Construction Manager: Griffin Structures
Architect of Record: Group 4 Architecture
Introduction
Construction in March focused on terrace and plaza improvements, building envelope completion, and continued installation of mechanical, electrical, and plumbing systems. Interior work included framing close-in, soffit coordination, and preparation for ceilings and finishes.
The project is entering a sequencing- and inspection-driven phase, with increased emphasis on system readiness and testing. The Construction Management team continues to monitor and address field and design coordination to maintain progress toward completion.
Contract Schedule Summary
NTP Issuance 11/04/24
Contract Duration 608 Calendar Days
Substantial Completion 06/17/26
Contract Final Completion 07/05/26
Approved Extension Days 0
Anticipated Completion Date 07/05/26
Construction Activities Completed This Month
Construction in March included concurrent interior buildout, building envelope work, and exterior site improvements. Inspections supported concrete placements, reinforcing steel, site utilities, and interior
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GRIFFIN STRUCTURES
system installations.
Interior work included framing, soffit construction, and drywall installation across both floors, with continued activity in the Events Wing toward wall close-in and ceiling preparation. Mechanical, electrical, and plumbing systems were coordinated within wall and ceiling assemblies, with painting and ceiling systems initiated in select areas.
Exterior work included terrace and boardwalk concrete placement, site utility installation, lighting infrastructure, and ongoing improvements at the bocce court and surrounding areas.
Building envelope work is substantially complete. Current efforts are focused on finish systems, including near completion of EIFS, with UHPC and ACM panel installation upcoming.
Elevator installation activities began, with continued coordination of electrical infrastructure in preparation for permanent power.
Schedule and Critical Path Status
The Contractor’s most recent schedule update reflects ongoing interior buildout, system installation, and remaining site improvements. While a defined critical path is identified, current field conditions indicate completion will be influenced by coordination across multiple work areas.
Interior progress is tied to inspection approvals and system readiness. MEP rough-in, soffit installation, and drywall close-in require coordinated completion across trades prior to advancing subsequent work. In parallel, key systems including grease duct, electrical infrastructure, lighting, and elevator installation are moving toward testing, commissioning, and final acceptance.
Exterior work remains active, including flatwork, site lighting, and utility improvements, and must be coordinated with building activities. Permanent power remains a key milestone not fully captured in the Contractor’s critical path. Recent PG&E site review identified potential additional work related to existing utility infrastructure, currently under engineering review. Final scope and timing remain subject to PG&E confirmation and may affect permanent power activation and downstream activities.
The current phase of work is driven by inspection approvals, system readiness, and coordination of interrelated scopes. The Construction Management team will continue to monitor schedule updates and key dependencies to support timely completion.
Inspection & Quality Control
Inspection activity covered structural, architectural, and MEP work associated with interior close-in and exterior site improvements. Building Department inspections included framing, shear and drywall assemblies, and rough mechanical, electrical, and plumbing systems, with partial approvals issued where work is progressing in phases.
Apex Testing Laboratories performed special inspections including reinforcing steel observation, concrete placement and testing, and post-installed anchor verification, with results confirming compliance with approved plans and specifications.
A temporary City network outage occurred during the month; however, inspection coordination and documentation were maintained through direct communication among the project team, with no impact on construction or quality control.
Construction Activities Planned Next Month
Construction activities next month will include remaining exterior sitework and continued interior buildout. Planned work includes terrace and plaza concrete, paver installation, site lighting, irrigation and landscaping, and installation of site features such as the terrace windscreen.
Interior work will include wall close-in, ceiling preparation, and mechanical, electrical, and plumbing
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GRIFFIN STRUCTURES
system integration to support inspections and system startup.
Elevator installation is expected to progress. Coordination for permanent power activation will continue pending PG&E scheduling and resolution of utility-related scope currently under review.
Key Challenges
Remaining exterior sitework, building system readiness, and inspection approvals must be completed in a coordinated manner to avoid impacting follow-on activities. The glass canopy remains a long-lead deferred element and is being closely tracked to mitigate potential impacts from procurement and installation timing.
Permanent power activation remains a key milestone dependent on PG&E coordination. Recent site review identified potential additional work associated with existing utility infrastructure, currently under engineering evaluation. Final scope and timing remain subject to PG&E confirmation and may affect system startup, elevator installation, and final inspections.
Progress will continue to depend on maintaining inspection readiness, timely completion of interrelated scopes, and coordination of third-party activities.
Contract and Contingency Financial Overview
Original Contract Amount $44,626,000.00
Contingency (10%) $4,462,600.00
Approved Contract Change Orders* $873,392.00
Total Adjusted Contract Amount* $45,499,392.00
Contingency Remaining* $3,589,208.00
Contingency % Remaining* 80.4%
Total Completed and Stored to Date** $30,988,192.04
% of Contracts Billed to Date** 68.29%
*Accounts for approved CORs under upcoming CCO #1 3.
**Updated amounts pending BHM monthly progress billing.
Contract Change Order Updates
Contract Change Order No. 12 (CCO #12) is currently in the process of execution following prior approval and will be incorporated into the contract value upon final execution. CCO #12 includes eight COR items totaling $58,764.00 with zero calendar days added. The items reflect coordination and refinement typical of site integration and mechanical/electrical detailing at this phase of construction. Previous monthly report summarized CORs included within CCO No. 12.
Draft CCO #13 includes nine COR items totaling $65,295.00 with zero calendar days requested. The items generally reflect field coordination, design clarifications, and site condition adjustments encountered during ongoing construction. The draft includes:
• COR #40 – Remove and Replace Concrete Around Inlet – $6,870 Adjusts inlet elevation to correct grade and eliminate tripping hazard identified in the field. • COR #49 – Extended Rentals Shell Blvd. Storm Drain Repair – $25,597 Additional equipment costs due to groundwater and unstable soil conditions during storm drain repair.
• COR #89 – Food Service Revisions – $3,221
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GRIFFIN STRUCTURES
Minor plumbing and electrical adjustments to accommodate revised kitchen equipment layout.
• COR #105 – Operable Partition Full-Height Framing – $6,450 Additional framing required for walls exceeding original stud height design limits. • COR #108 – Wood Doors Rooms 106 & 202 Revisions – $1,227 Revises door heights to align with coordinated storefront conditions. • COR #110 – Shear Key Blockout Revisions – $2,618
Modifies slab reinforcing to accommodate updated structural requirements at brace locations.
• COR #112 – Low Roof Duct Penetration Flashing – $5,859 Provides additional waterproofing at duct penetrations where detailing was incomplete. • COR #113 – Helical Pile Increased Depth – $11,073
Accounts for deeper installation required to achieve structural capacity in field conditions. • COR #114 – Room 110 Electrical Device Relocation – $2,380 Relocates electrical devices due to field conflicts with final layout.
Financial and Project Risk Status
Overall project financial risk remains controlled as the project progresses through site completion and building systems integration. Contract Change Order No. 12 is currently in the process of execution, and Contract Change Order No. 13 is in process based on CORs reviewed during March.
Additional CORs have been submitted and remain under review, reflecting coordination-driven refinements and design clarifications typical of this phase; not all are expected to result in executed change orders, and several may be reduced through ongoing evaluation.
From a risk perspective, key considerations include coordination of permanent power activation with PG&E, progression of remaining exterior sitework, and alignment of milestone-sensitive activities including elevator installation and system startup. At this stage, contingency usage remains consistent with project expectations, and the project remains financially well-positioned to address remaining coordination and integration efforts.
Summary
Construction during March reflected continued progress across both site and building scopes, with advancement of exterior finishes, site infrastructure, and interior system installation. The project is moving further into system integration phases, where progress is increasingly driven by coordination among trades, inspection approvals, and readiness of building systems for testing and verification.
Change order activity during the month remained consistent with project needs, reflecting design clarifications, field coordination, and site condition adjustments typical of this stage of construction. The overall financial position of the project remains stable, with change activity managed within the available contingency.
As the project progresses, continued alignment between site completion, equipment readiness, and inspection approvals will be essential to support advancement toward completion. The Construction Management team will continue to monitor these factors, including PG&E coordination and remaining site sequencing, and provide guidance to support efficient progression toward project completion.
Note: This report is a monthly update for the Foster City Community Center Rebuild Project, highlighting key construction activities, upcoming tasks, challenges, and budgetary considerations.
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Electrical Panel Wiring
Main Lobby
Site Walkway/Terraces
Site Walkway/Terraces
Wall Paint/Duct Insulation
Wall/Ceiling Paint
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Exterior Painting of EIFS
Aluminum Frames Installation
Elevator Material Delivery
Ceiling Grid Installation
Telecom Data Cabling
HVAC Duct Insulation
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Finish Paint Started
Site Concrete Progressed
Exterior Insulated Finish System
Site Concrete Progressed
Preparation for Terrace Concrete Placement
Additional Soffit to be Installed
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Site Walkway and Terraces
Existing Storm Drain at
New Light Pole
Stainless Handrail In Progress
Event Space Wall Framing
Kitchen Exhaust Hood and Grease Duct
Wall Prep For Paint
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FOSTER CITY COMMUNITY CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
Report Period: April 1 – 30, 2026
General Contractor: BHM Construction LLC
Construction Manager: Griffin Structures
Architect of Record: Group 4 Architecture
Introduction
Construction in April marked the project’s continued transition from general construction into finish sequencing, systems integration, and turnover planning. The work is no longer driven by a single major activity, but by the coordinated advancement of interior finishes, exterior envelope completion, site improvements, permanent power, IT readiness, and building system startup.
The project is now in a sequencing and inspection driven phase. Progress is increasingly dependent on completing interrelated scopes in the correct order, including interior finishes, mechanical/electrical/plumbing (MEP) trim, telecom room readiness, permanent power activation, equipment startup, commissioning, elevator completion, and final life-safety inspection requirements.
The Construction Management team continues to monitor schedule performance, trade coordination, PG&E coordination, City IT requirements, open CORs, and remaining field and design clarifications to support completion.
8.1 Attachment 2 - Monthly CM Report - April 2026
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CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
Contract Schedule Summary
NTP Issuance 11/04/24
Contract Duration 608 Calendar Days
Substantial Completion 06/17/26
Contract Final Completion 07/05/26
Approved Extension Days 0
Current Contractor-Projected
Completion Date
07/17/26
Construction Activities Completed This Month
Construction in April included continued interior buildout, exterior finish installation, low roof and PV work, and active site improvements. BHM’s April look-ahead schedules reflected ongoing work in the first- floor and second-floor interiors, including electrical wire pulling, data cabling, electrical room buildout, MEP trim, ceiling grid installation, casework, lockers, restroom tile, plumbing fixtures, restroom partitions and accessories, kitchen equipment, and finish painting.
Interior finish work advanced in multiple areas. First-floor work included polished concrete floor work, installation of T-bar and seismic ceiling systems, MEP ceiling fixtures, wall and ceiling trim, lighting and mechanical work at exposed ceilings, casework and lockers, precast stair and landing work, door and hardware installation, wood grille ceiling coordination, elevator-related work, smoke guard work, and continued restroom and kitchen and café buildout.
Second-floor work included electrical room buildout, operable partition coordination, painting, storefront work, T-bar and seismic ceiling systems, MEP fixture installation, wood grille ceilings, casework, flooring preparation, balcony roofing and paver coordination, and follow-on finish work.
Exterior work progressed with EIFS completion, UHPC panel installation, phenolic panel installation, ACM panel installation, exterior painting, canopy rough-in, and remaining envelope coordination. Low roof work included electrical disconnects and PV inverters, flashing coordination, mechanical systems, PV electrical systems, and MEP connections to rooftop equipment. High roof work included continued PV panel installation.
Sitework continued with soil amendments and topsoil, planting, booster pump coordination, site concrete layout and placement, site lighting and electrical work, irrigation valves and controllers, baserock tuning, flatwork, playground structure and surfacing, trash enclosure work, utility yard and patio fencing coordination, and bocce court preparation. Bocce court activities included fine grading, shade structure footing coordination, flatwork preparation, and ongoing coordination around the existing cathodic protection conduit.
Schedule and Critical Path Status
BHM submitted Schedule Update No. 17 in April with a March 31, 2026 data date. The schedule update reported a current project completion date of July 17, 2026. BHM’s narrative stated that the project completion date slipped from July 3, 2026 to July 17, 2026, a fourteen-calendar-day variance from the prior update, due to slower-than-planned progress on critical interior trim and finish activities.
The current critical path identified by BHM runs through interior framing and rough-in, first-floor west and second-floor east interior finishes, MEP startup, fire alarm inspection and testing, fire sprinkler inspection and testing, Fire Marshal sign-off, substantial completion, punch list, commissioning, training and demonstration, and project completion.
During schedule review, Griffin Structures requested additional clarification from BHM regarding the
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CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
specific interior work driving the critical path, including whether the impacts were tied to the Events space, restroom tile, or other interior finish and buildout activities. The team also requested that BHM provide a more detailed energization and commissioning breakout schedule to clearly identify the sequence from permanent power through system startup, programming, testing, commissioning, and final inspection readiness.
Permanent power remains a key schedule driver. Schedule Update No. 17 showed PG&E power in mid- May; however, April coordination with PG&E reflected a more current planned energization sequence in early May. PG&E confirmed new utility box work on the project site, adjacent to the existing Shell Boulevard utility infrastructure, with night clearance windows planned for early May to perform the work and subsequent transformer energization. PG&E also confirmed that no customers are expected to be impacted during the planned work windows.
City IT room turnover was also identified as a schedule sensitive coordination item. BHM requested coordination with City IT and AEI to confirm expectations for IT room turnover, including when fiber needs to be landed and IPs programmed so BHM’s team has sufficient time to program and debug building systems before final testing and acceptance.
Inspection & Quality Control
Inspection and quality control activity in April continued to support interior close-in, finish installation, exterior envelope completion, site concrete, and MEP coordination. Work areas required phased inspections as trades advanced through ceiling, wall, restroom, kitchen, site, and exterior assemblies.
The project remains dependent on maintaining inspection readiness as areas transition from rough-in to finishes. Priority inspection related activities include MEP above-ceiling and wall close-in, fire sprinkler and fire alarm readiness, elevator completion, kitchen and café systems, restroom finishes, exterior envelope completion, site concrete, playground work, accessibility-related items, and final life-safety elements.
The team also flagged the need for ongoing coordination with San Mateo County Fire. A meeting was held with San Mateo County Fire to confirm the final fire requirements for Fire Marshal sign-off including, the sequencing of fire alarm and fire sprinkler testing, and the path toward occupancy-related approvals.
Construction Activities Planned Next Month
Interior work is expected to include continued ceiling tile and wood grille ceiling installation, MEP fixture installation, lighting, casework, doors and hardware, flooring, wall pads, signage, restroom accessories, kitchen equipment hook-up, elevator-related completion, operable partition coordination, and final finish work.
Exterior and site work is expected to include continued UHPC, phenolic, and ACM panel installation, exterior painting, canopy-related work, PV and low roof system completion, irrigation, planting, site furnishings, flatwork; playground surfacing, trash enclosure work, utility yard and patio fencing, and bocce court shade structure and flatwork coordination.
May coordination will also focus on permanent power, system startup, commissioning, and IT room turnover. BHM is expected to provide a more detailed breakout schedule identifying the work required after energization, including building system programming, debugging, fire alarm and fire sprinkler testing, elevator coordination, commissioning, and final life-safety inspection milestones.
The team will also coordinate with City IT and AEI regarding telecom room turnover, fiber installation, IP programming, and network-related system readiness. This coordination is important because building systems may require network connectivity and programming time before final testing and acceptance.
Coordination will also continue for the Vibe parking lot resurfacing and restriping scope. BHM has indicated this work is planned for June, and the City noted upcoming summer events at The Vibe
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FOSTER CITY COMMUNITY CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
beginning in early June. Griffin requested that BHM provide proposed dates, duration, closure needs, and any impacts to parking, City operations, or Shell Boulevard so the work can be coordinated with City staff.
Key Challenges
The primary schedule challenge is that the project has moved into a phase where many remaining activities are interdependent and must be completed in the correct sequence. BHM’s Schedule Update No. 17 reports a July 17, 2026 project completion date and attributes the slip from the prior update to slower-than-planned progress on critical interior trim and finish activities. At this stage, continued slippage could occur if interior finishes, MEP trim, inspections, startup, commissioning, and turnover activities do not advance in a coordinated sequence.
Permanent power activation remains one of the most important near-term milestones. PG&E identified required betterment work at the existing Shell Boulevard utility infrastructure, but by late April confirmed the box replacement schedule, planned night clearance windows, and transformer energization targeted for early May. The remaining risk is no longer only PG&E scheduling, but also BHM’s downstream readiness after energization, including system startup, programming, debugging, commissioning, elevator completion, and final life-safety inspection sequencing.
City IT coordination is also a key turnover item. The telecom room must be ready for City IT access, fiber landing, IP programming, and related system setup with sufficient time for BHM and its subcontractors to program, test, and debug building systems.
Final inspection and occupancy-related requirements also need to be closely coordinated. The project team has flagged the importance of confirming Fire Final requirements with San Mateo Consolidated Fire Department, as these requirements influence Temporary Certificate of Occupancy readiness and the required sequence of fire alarm, fire sprinkler, Fire Marshal, and related life-safety approvals.
The Vibe parking lot resurfacing and restriping scope requires advance coordination with City staff.
The work may affect parking and access during a period when The Vibe has summer programming beginning in early June. BHM has been asked to provide proposed dates, duration, closure requirements, and any public access or Shell Boulevard impacts before the work is scheduled.
Contract and Contingency Financial Overview
Original Contract Amount $44,626,000.00
Contingency (10%) $4,462,600.00
Approved Contract Change Orders* $1,082,727.00
Total Adjusted Contract Amount* $45,708,727.00
Contingency Remaining* $3,379,873.00
Contingency % Remaining* 75.7%
Total Completed and Stored to Date $38,082,134.14
% of Contracts Billed to Date 83.6%
*Accounts for approved CORs under upcoming CCO #14.
Contract Change Order Updates
Contract Change Order No. 13 was executed on April 22, 2026. CCO #13 includes nine COR items totaling $65,295.00, with zero calendar days added. The items generally reflect field coordination, design clarifications, site condition adjustments, minor finish and MEP revisions encountered during ongoing construction. The previous monthly report summarized CORs included within CCO No. 13.
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230
FOSTER CITY COMMUNITY CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
Draft CCO #14 is currently being prepared and includes thirteen COR items totaling $209,335.00, with zero calendar days requested. The package includes the following:
• COR #65.1 – Deflection Gap Sealing at Roof Decking – $20,747 ▪ Added sealing at roof decking deflection gaps associated with RFI 291. • COR #94.2 – Bocce Court Subgrade Prep – $20,848
▪ Additional bocce court subgrade preparation associated with RFI 353. • COR #101 – Precast Curb Modifications – $6,092
▪ Modifications to precast curb conditions associated with RFI 339. • COR #109.1 – Added Deck Support Plates – $21,675
▪ Added deck support plates associated with RFI 39.1.
• COR #116.1 – Temporary Timer for Amphitheater Lights – $1,955 ▪ City-requested temporary timer for amphitheater lights.
COR #117 – Removal of Storefront Drywall Adapters – $16,288 ▪ Removal of storefront drywall adapters associated with RFI 267. • COR #118 – Installation of Diffusers at the Event Spaces – $5,564 ▪ Installation of diffusers at Event Spaces associated with RFI 298. • COR #119 – Power to AM1 Light Fixture Revisions – $8,243 ▪ Power revisions for AM1 light fixtures associated with RFI 374. • COR #121.1 – Entry Canopy Downspouts – $24,030.00
▪ Revised downspout material and additional downspouts at events canopy. • COR #123.1 – Added Brake Metal at Head of Curtain Walls – $8,415 ▪ Added brake metal at curtain wall head conditions associated with RFI 382. • COR #124 – Added Soffits on 1st and 2nd Floors – $4,006 ▪ Added soffits at the first and second floors associated with RFI 361.1. • COR #126 – Polished Concrete Revisions – $59,976
▪ City-requested polished concrete revisions.
• COR #128.1 – Wall Paint Above Wood Grille Ceilings – $11,496 ▪ Wall paint above wood grille ceiling areas associated with RFI 410.
Financial and Project Risk Status
In addition to Draft CCO #14, the current active COR log includes open and pending COR items. These items include a mix of pending contractor proposals, approved T&M work, and items under City or design team review. Several items may be reduced, reconciled through T&M, or incorporated into future CCOs after entitlement, scope, and pricing reviews are completed.
Change order activity remains generally consistent with the current phase of construction, including field coordination, finish conditions, sitework, electrical and AV revisions, owner-requested adjustments, and design clarifications. While contingency remains in a strong position, continued review of pending CORs will be important as the project moves through final finishes, startup, commissioning, site completion, and closeout.
From a project risk standpoint, the primary non-financial risk remains the sequencing of startup, commissioning, life-safety inspections, and turnover activities following permanent power activation.
Summary
Construction during April continued the project’s transition into final finish sequencing, systems integration, and turnover planning. BHM’s latest schedule update reports a July 17, 2026 project completion date, with the reported variance tied to slower-than-planned progress on critical interior trim
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FOSTER CITY COMMUNITY CENTER REBUILD PROJECT
CONSTRUCTION MANAGEMENT MONTHLY REPORT (CIP 301-678)
GRIFFIN STRUCTURES
and finish activities.
PG&E coordination advanced in April, with permanent power activities planned for early May. Once permanent power is available, the project team’s focus will shift to BHM’s readiness for startup, programming, commissioning, elevator completion, life-safety inspections, and turnover sequencing.
Note: This report is a monthly update for the Foster City Community Center Rebuild Project, highlighting key construction activities, upcoming tasks, challenges, and budgetary considerations.
8.1 Attachment 2 - Monthly CM Report - April 2026
232
Lobby Wall Painting
Activity Room Wood Ceiling Grid
Exterior UHPC Mounting System
Glass Installed Main Corridor
Wood Slat Ceiling Grid and Wall Backing
Event Space Sheetrock
8.1 Attachment 2 - Monthly CM Report - April 2026
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Utility Yard
Exterior Finish Mounting System
Event Space Wall Framing
Event Space Diffuser Installation
Mechanical Piping to Roof Equipment
Elevator Construction in Progress
8.1 Attachment 2 - Monthly CM Report - April 2026
234
Restroom Tile
Site Concrete Rebar
Wall Louvers Installed
Walkway Concrete
Restroom Wall Tile
Ceiling Grid and Paint
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235
Contract Change Order Summary Sheet
Original Construction Contract 44,626,000.00$
Current Construction Contract 45,714,877.00$
Original Contingency 4,462,600.00 $
Remaining Contingency 3,373,723.00 $
Contract
Change Order
Number
Change Order
Request Number Description Price Execution Date
CCO#1 2.1 Unforeseen Plastic Cell Re moval During Demolition 7,641.00 $ 12/17/2024 CCO#2 3 Handling and Disposal of Existing Asbestos Piping 4,284.00 $ 2/4/2025 CCO#2 4.1 Repair and Relocate Unforeseen Damaged Conduit 6,901.00 $ 2/4/2025 CCO#2 5 Unforeseen Vapor Barrier under Existing Bldg. Slab 145,594.00 $ 2/4/2025 CCO#2 7 Unforeseen Concrete Slab Thickness 12,026.00 $ 2/4/2025 CCO#2 10 Handling and Disposal of Addi tional Existing Asbestos Piping 7,464.00$ 2/4/2025 CCO#2 11.1 Lime Treatment of the Building Pad 35,700.00 $ 2/4/2025 CCO#3 15.1 Carpet Tile Pattern and Color Change 4,995.00 $ 5/7/2025 CCO#3 17 Deep Electrical Underground Conduit Support 138,492.00 $ 5/7/2025 CCO#4 16 Grease Wate Heat Trace Insulation 32,000.00 $ 6/6/2025 CCO#4 22 Electrical Support Waterproofing 12,978.00 $ 6/6/2025 CCO#4 24 Added Mop Sinks at Janitor Closets 8,979.00 $ 6/6/2025 CCO#4 27 Design Service Transfer for Operabl e Partition Bracing (Credit) (8,050.00)$ 6/6/2025 CCO#5 23.1 Modify the Domestic Hot Water System 11,527.00 $ 7/2/2025 CCO#5 25 Meadow 240V Outlet Restoration 12,672.00 $ 7/2/2025 CCO#5 28 Aluminum Curtain Wall Store Front 12,182.00 $ 7/2/2025 CCO#5 33.2 Storm Drain Leak Repair 27,545.00 $ 7/2/2025 CCO#6 13.4 Power for Cathodic Protec tion and Irrigation Controller 11,455.00 $ 7/21/2025 CCO#6 14.1 Fall Protection Device Model Change 1,933.00 $ 7/21/2025 CCO#6 26.3 Conduit Elevation Adjustment in Salb-on-Grade Rock Section 12,329.00$ 7/21/2025 CCO#6 34 Etched Finish at Bovve Ball Court Concrete Curbs 2,034.00 $ 7/21/2025 CCO#6 36 Lower Existing Fiber C onduits at Vibe Center 17,829.00 $ 7/21/2025 CCO#6 37 Added Condruit for Telecommunications 33,932.00 $ 7/21/2025 CCO#6 39 Removal of Existing Tree Adjacc ent to the new Drive Aisle 2,977.00$ 7/21/2025 CCO#7 6.1 Power to Operable Partition 13,213.00 $ 9/4/2025 CCO#7 41 AT&T Utility Box Conflict 3,225.00 $ 9/4/2025 CCO#7 42 Asbestos Concrete Pipe Disposal 2,264.00 $ 9/4/2025 CCO#8 29 Balcony Overflow Drain Piping 13,977.00 $ 10/8/2025 CCO#8 35.1 Concrete Pathway Replac ement at Bocce Courts 19,240.00 $ 10/8/2025 CCO#8 38.1 Playground Safety Surfacing 10,527.00 $ 10/8/2025 CCO#8 46 Glass Canopy Revisions 19,107.00 $ 10/8/2025 CCO#8 48 Meadow 240V Outlet Connection 14,944.00 $ 10/8/2025 CCO#9 32.2 Additional 4" Wall for Electrical panels 1,124.00 $ 11/21/2025 CCO#9 43 Casework Revisions 4,896.00 $ 11/21/2025 CCO#9 50 Insulation Credit (1,750.00) $ 11/21/2025 CCO#9 51.1 Vapor Barrier Credit (7,124.00) $ 11/21/2025 CCO#9 53 Engineering for the Operable Partition Walls 3,060.00 $ 11/21/2025 CCO#9 55 Steel Deck Material Credit (20,000.00) $ 11/21/2025 CCO#9 58 Additional Framed Walls in Room 141 and 143 5,006.00 $ 11/21/2025 CCO#10 9 Concrete Encasement Abatement 9,665.00 $ 2/6/2026 CCO#10 12 Electrical Yard Fence and Gate 7,477.00 $ 2/6/2026 CCO#10 20 CMU wall at the Ceramics Yard 9,019.00 $ 2/6/2026 CCO#10 52.2 Added Tapered Insulation at High Roof 25,154.00 $ 2/6/2026 CCO#10 54.1 Added insulation at West Roof 31,624.00 $ 2/6/2026 CCO#10 57 Added Framing Flashing Penetrations Low Roof 12,244.00 $ 2/6/2026 CCO#10 61 Automatic Paper Towel Dispenser Conflict with Curbs 4,796.00 $ 2/6/2026 CCO#10 66 Gap Sealant at Exterior Sheathing and Slab on Grade 6,081.00 $ 2/6/2026 CCO#10 70 Vent Piping Flex Connections 12,237.00 $ 2/6/2026 CCO#10 71.1 Trash Enclosure Hose Bib 3,231.00 $ 2/6/2026 CCO#10 72.2 Hose Bib-3 at Roof 1,934.00 $ 2/6/2026 CCO#10 73 Restroom Piping Revisions 6,904.00 $ 2/6/2026 CCO#10 79 Additional Food Service Equipment 2,311.00 $ 2/6/2026 CCO#11 69 Standalone Mock-Up (103,837.00) $ 2/23/2026 CCO#11 76 Dryvit detail at Exterior Finishes 4,286.00 $ 2/23/2026 CCO#11 77.1 L2 and L3 Labatory Backing 3,457.00 $ 2/23/2026
8.1 Attachment 3 - Contract Change Order Summary Sheet
236
Contract
Change Order
Number
Change Order
Request Number Description Price Execution Date
CCO#11 78 Enlarge Kiln Room Door 2,520.00 $ 2/23/2026 CCO#11 80 Bocce Court Light Pole Relocation 2,207.00 $ 2/23/2026 CCO#11 82.1 Wood Base Material Change 15,827.00 $ 2/23/2026 CCO#11 83 Wood Blocking for Interior Storefronts 3,892.00 $ 2/23/2026 CCO#11 84 Roof Well Flashings 8,339.00 $ 2/23/2026 CCO#11 85.1 TOP Roof H ousekeeping Pads 12,795.00 $ 2/23/2026 CCO#11 86 Power to Trap Primers 7,662.00 $ 2/23/2026 CCO#11 90.2 Ground Moisture Excavation at New Walkway 22,380.00 $ 2/23/2026 CCO#12 92.1 Lowering Existing Cathodic Protection 29,245.00 $ 4/13/2026 CCO#12 93 Flashing at Ki tchen Exhaust Fans 3,832.00 $ 4/13/2026 CCO#12 96 Coordinates occupancy controls with HVAC 4,560.00 $ 4/13/2026 CCO#12 97-99 Adjusting unforeseen existing irri gation conditions with new work. 16,948.00$ 4/13/2026 CCO#12 103 Diffusers at Events Space 1,310.00 $ 4/13/2026 CCO#12 104 Furred Walls in Office 161 2,869.00 $ 4/13/2026 CCO#13 40 Remove and Replace Concrete Around Inlet 6,870.00 $ 4/22/2026 CCO#13 49 Extended Rentals Shell Bl vd. Storm Drain Repair 25,597.00 $ 4/22/2026 CCO#13 89 Food Service Revisions 3,221.00 $ 4/22/2026 CCO#13 105 Operable Partition Fu ll-Height Framing 6,450.00 $ 4/22/2026 CCO#13 108 Wood Doors Rm 106 & 202 Revisions 1,227.00 $ 4/22/2026 CCO#13 110 Shear Key Blockout Revisions 2,618.00 $ 4/22/2026 CCO#13 112 Low Roof Duct Penetration Flashing 5,859.00 $ 4/22/2026 CCO#13 113 Helical Pile Increased Depth 11,073.00 $ 4/22/2026 CCO#13 114 Room 110 Electrical Device Relocation 2,380.00 $ 4/22/2026 CCO#14 65.1 Deflection Gap Sea ling at Roof Decking 20,747.00 $ 5/5/2026 CCO#14 94.2 Bocce Court Subgrade Prep 20,848.00 $ 5/5/2026 CCO#14 101 Precast Curb Modifications 6,092.00 $ 5/5/2026 CCO#14 109.1 Added Deck Support Plates 21,675.00 $ 5/5/2026 CCO#14 116.1 Temporary Timer for Amphitheater Lights 1,955.00 $ 5/5/2026 CCO#14 117 Removal of Storefr ont Drywall Adapters 16,288.00 $ 5/5/2026 CCO#14 118 Installation of Diffusers at the Event Spaces 5,564.00 $ 5/5/2026 CCO#14 119 Power to AM1 Light Fixture Revisions 8,243.00 $ 5/5/2026 CCO#14 121.1 Entry Canopy Downspouts 24,030.00 $ 5/5/2026 CCO#14 123.1 Added Brake Metal at Head of Curtain Walls 8,415.00 $ 5/5/2026 CCO#14 124 Added Soffits on 1st and 2nd Floors 4,006.00 $ 5/5/2026 CCO#14 126 Polished Concrete Revisions 59,976.00 $ 5/5/2026 CCO#14 128.1 Wall Paint Above Wood Grille Ceilings 11,496.00 $ 5/5/2026 CCO#14 135 Wall Paint Above Wood Grille Ceilings in Lobby 6,150.00 $ 5/5/2026 Total Change Orders 1,088,877.00$
8.1 Attachment 3 - Contract Change Order Summary Sheet
237
DATE: May 18, 2026
TO: President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, District Manager
Marlene Subhashini, Assistant District Manager
FROM: Andrew Brozyna, Public Works Director/ District Engineer Laura Galli, Engineering Manager
Francine Magno, Senior Engineer
DEPARTMENT: Public Works
SUBJECT: WASTEWATER TREATMENT PLANT MASTER PLAN
IMPROVEMENTS PROJECT (CIP 455-652) - CLEAN WATER
PROGRAM - UPDATE FOR QUARTER 1 – JANUARY THROUGH
MARCH 2026
RECOMMENDATION
It is recommended that the Board of Directors of the Estero Municipal Improvement District (EMID) by minute order, receive and accept this Q1 progress update on the Wastewater Treatment Plant (WWTP) Master Plan Improvements Project (CIP 455-652) – Clean Water Program (CWP). No further action is required by the EMID Board of Directors.
EXECUTIVE SUMMARY
This report summarizes the progress-to-date of the WWTP Master Plan Improvements Project (CIP 455-652) - Clean Water Program (CWP) for the City of San Mateo/EMID WWTP for the months of January through March 2026. The report includes summary information about construction and other project activities over the first quarter of the calendar year.
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BACKGROUND
The CWP is a comprehensive Capital Improvement Program to rehabilitate the sanitary sewer collection system in the City of San Mateo and the treatment systems at the San Mateo WWTP. EMID has 24.12% ownership of the WWTP. The City of San Mateo, as the lead agency, has responsibility for the performance of tasks required to develop, implement and complete construction of the CWP Improvements, including administration of design and construction, construction management, and program management contracts; management of the CWP budget; and maintenance and operation of the plant facilities. EMID reimburses the City of San Mateo for its share of the program and facility costs.
In October 2014, the City of San Mateo retained Jacobs to serve as the Program Manager responsible for overseeing the management of the approximately $1 billion-dollar combined program, including the coordination of the design, construction, and start-up activities of this multi-year program. EMID’s portion of the CWP consists of the WWTP Expansion Project, Immediate Action Projects (IAPs), and Annual Major Component (AMC) Projects. The WWTP expansion project replaces the existing liquids treatment process with a new facility. IAP Projects comprise critical major infrastructure projects, and the AMC Projects comprise rehabilitation and replacement projects that will both continue to remain in operation after the WWTP expansion project has been completed.
The EMID Board of Directors has requested that staff provide updates on a regular basis.
The WWTP Expansion Project is the CWP’s largest project and is being performed using a Construction Manager at Risk (CMAR) delivery method. The involvement of the contractor during the early stages of the design process, to provide constructability input and insight to inform the design development, ultimately benefits the overall project delivery.
The WWTP Expansion Project Manager and Construction Manager is Jacobs. The WWTP Expansion Project Design Engineer is HDR. The team for the disinfection improvements portion of the WWTP Expansion Project is Trussell Technologies. HDR is also providing Engineering Services During Construction (ESDC). The CMAR Contractor is Sundt Construction Inc. (Sundt).
The WWTP Expansion project construction was awarded in three separate construction packages. Packages 1 & 2 have been completed and Notices of Completion filed with the County as follows:
Construction Package 1 – Site Preparation (Original Construction Agreement with Sundt - $33,098,178) – Final Expenditures at Completion are $31,630,697.
The Notice of Completion was filed and recorded with San Mateo County on April 23, 2025.
8.2 8.2 Staff Report
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Construction Package 2 – Foundation Piles (Amendment No. 1 to the Construction Agreement with Sundt - $17,716,049) –Final Expenditures at Completion are $17,206,534. The Notice of Completion was filed and recorded with San Mateo County on March 6, 2024.
ANALYSIS
WWTP Expansion Project
Construction Package 3 – WWTP above grade Facilities (Amendment No. 2 to the Construction Agreement with Sundt in the amount of $379,880,747 with approved 10% contingency of $38,986,910) – Construction is approximately 98% complete and in its final stages. The remaining project elements include calibration of the process controls and programming, correction of the force main tie-ins, continued coordination with the San Mateo Building Department and San Mateo Consolidated Fire Department for Final Occupancy for the Administration building, and landscaping and security improvements.
The liquids treatment operations side of the plant has fully transitioned from the original to the new WWTP improvements and is in full service. As such, the remaining scope of work has begun and consists of repurposing the existing (and now abandoned) aeration basins into a flow equalization basin to store excess water during wet weather events.
The projected date of final completion is now July 2026, which is one month later than the last quarter update, due primarily to unanticipated delays in SCADA programming for the liquid processes. Efforts by the Contractor to mitigate schedule impacts from multiple change events are ongoing.
Estimated Cost to Complete WWTP Expansion Project
As of the end of March 2026, the project’s estimate at completion (EAC) is approximately $603.4 million (including construction, design, program management, construction management, permitting, and miscellaneous costs), which matches the $603.4 million amount that was reported during the last quarterly update.
Annual Major Components (AMC) Projects
AMC projects address repairs and replacements of aging components of the existing WWTP that will continue to remain in operation after the expansion project has been completed. As of the end of March 2026, the AMC’s EAC is approximately $20.1 million, which is a $0.1 million increase from what was reported during the last quarterly report, with the increase due to some minor adjustments to the project management and engineering budgets. AMC project completion is anticipated to coincide with the end of the CWP in December 2026.
Immediate Action Projects (IAPs)
IAP Projects comprise critical major infrastructure projects.
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IAP-2 was completed on October 16, 2025, however an additional design element (polymer injection ring) previously omitted from the scope is now determined necessary for the upgraded facility to function properly. Due to a dispute with the IAP-2 contractor, the project is being pursued as an independent project at a cost of $0.9 million. The polymer ring injection system will inject polymer into the pipes to serve as a lubricant to reduce the high pressures encountered following installation of the new cake pumps and appurtenances. That said, the City of San Mateo has since reached a settlement agreement with the contractor and all other scope items are complete. The final costs are $14.5 million, which is within the previously reported EAC.
IAP-3 consists of improvements to the effluent site waste pump stations and solids handling building. The project’s EAC is approximately $21.9 million, which is a $0.2 million increase from what was reported during the previous update due to minor adjustments in engineering costs associated with additional time on the job than expected. Project completion is estimated by August 2026.
Estimated Cost to Complete the CWP Projects
As of the end of March 2026, the collective EAC of the CWP is approximately $682.3 million (EMID Share: $164.5 million), which is $1.2 million more than the EAC from the last quarterly update ($0.3 million to EMID). The majority of the increase is due to San Mateo’s decision to add the Polymer Injection Ring project as an independent project into the CWP, at a cost of $0.9 million.
These estimates include all project costs associated with the construction contract and extended soft costs (i.e. project management, construction management, specialty inspections, owner-controlled insurance program, and engineering services) and encompasses all known and requested changes and delay costs, potential future changes, and contingencies.
The Fiscal Year 2026-27 project budget has already been adjusted to incorporate costs discussed at the March 16, City Council meeting and includes an allowance for unforeseen issues to mitigate the risk of a funding shortfall during the final stages of the project. This allowance covers the $0.3 million described above and excludes any potential future savings that may result from ongoing negotiations or rejections of contractor requests that are in dispute.
QUARTERLY CONSTRUCTION REPORT
Attachment #1 consists of selected portions of the Quarterly Progress Report for January through March 2026 published by the City of San Mateo Program Management Team on April 21, 2026. This report summarizes the budget, schedule, and project activities that have occurred during the first quarter of 2026 and activities that are anticipated to occur in the second quarter of 2026 for the WWTP Expansion Project, IAP, and AMC projects.
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Attachment #2 consists of a site plan showing the locations of the various process units being constructed as part of the projects.
Attachment #3 includes photographs of construction activities at the site over the past 3 months.
Attachment #4 includes a history of the Project financing.
More detailed information including additional photographs and architectural renderings of the completed WWTP Expansion Project as well as real time video of the active construction, are available on the Clean Water Program Project site:
https://cleanwaterprogramsanmateo.org/wwtp/.
CEQA
A Programmatic Environmental Impact Report (EIR) was prepared for the WWTP Master Plan Improvements Project (State Clearinghouse No. 2015032006).
FISCAL IMPACT
There is no fiscal impact associated with receiving this update.
At the start of the project, a strategic funding and financing plan to deliver the CWP was executed by both Agencies and included raising sewer rates over several years (14.25% FY17/18 to FY22/23; 10% FY23/24; 2% FY24/25; and 0% FY25/26), issuing bonds, and pursuing loans. The CWP successfully received three low-interest rate loans from State and/or Federal programs (see Attachment No. 4). These loans were able to reduce the fiscal impact of the Cities’ investment in the wastewater infrastructure on EMID ratepayers. No additional rate increases beyond typical inflationary adjustments are anticipated to fund this project.
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
ATTACHMENTS
Attachment 1 – Portions of Quarterly Progress Report – 1st Quarter Report, January 1, 2026 to March 31, 2026
Attachment 2 – Wastewater Treatment Plant Site Plan
Attachment 3 – Construction Photographs
Attachment 4 – Project Financing
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Progress Through: March 31, 2026
Quarterly Progress Report
San Mateo Clean
Water Program
for the
Wastewater
Treatment Plant
Projects
1st Quarter Report January 1, 2026
To March 31, 2026
Submitted on: April 21, 2026
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
243
Contents
Introduction ............................................................................................................................................................... 1 Purpose ......................................................................................................................................................... 1 Overall Program Description ......................................................................................................................... 1 Program Projects ........................................................................................................................................... 1 Executive Summary ................................................................................................................................................. 2 Program Cost and Schedule Indicator Status ............................................................................................... 2 Accomplishments and Highlights................................................................................................................... 2 Key Issues and Actions ................................................................................................................................. 7 Overall Cost and Schedule Management ...................................................................................................... 8 Program Funding Update .............................................................................................................................. 8 Program Cost Summary Table ...................................................................................................................... 9 Program Schedule (Active Projects) ............................................................................................................ 11 Active Wastewater Treatment Plant Projects ...................................................................................................... 12 46T003 WWTP Nutrient Removal and Wet Weather Flow Management Upgrade .................................... 12 46T009 IAP Package II ................................................................................................................................ 21 46T010 IAP Package III ............................................................................................................................... 23 46T090 Annual Major Component WWTP .................................................................................................. 27 Completed Projects ................................................................................................................................................ 30 Wastewater Treatment Plant Projects ......................................................................................................... 30
Attachments
1 Abbreviations
2 Glossary of Terms
3 Construction Progress Reports
January through March 2026 P A G E i
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2026
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
244
Introduction
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
245
Introduction
Purpose
This document provides a Program-level report of progress monitoring for the Clean Water Program (Program or CWP) Wastewater Treatment Plant Projects on a quarterly basis. This Quarterly Program Report is structured as follows:
Executive Summary: This section provides a high-level summary of cost and schedule status; accomplishments and highlights; upcoming activities and milestones; and issues and actions.
Project Status Reports: These project-level reports include the status and performance information on all CWP Wastewater Treatment Plant projects.
Attachments/Appendixes: These include 01 – Abbreviations, 02 – Glossary of Terms, 03– Construction Reports.
Overall Program Description
The Clean Water Program is a comprehensive, $1 billion, 10-year plan to upgrade the aging wastewater collection and treatment system with advanced infrastructure that will provide reliable services for years to come.
The Program goals are to replace aging infrastructure and facilities, build wet weather sewer system capacity assurance to prevent overflows, meet current and future regulatory requirements, and align with the City of San Mateo and Foster City’s sustainability goals.
Program Projects
Thirty-one projects are being delivered under the Program. These are grouped into three main categories:
Program Management (two projects), Collection System Projects (18 projects), and Wastewater Treatment Plant (WWTP) Projects (11 projects). This quarterly report addresses the Wastewater Treatment Plant projects.
January through March 2026 Page 1
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2026
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
246
Executive Summary
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
247
Executive Summary
This report presents the Clean Water Program (Program or CWP) Wastewater Treatment Plant projects progress for the quarter ending March 2026. The high-level Overall Cost and Schedule Status, Accomplishments and Highlights, Upcoming Activities and Milestones, and Issues and Actions for the Program are presented hereafter.
Program Cost and Schedule Indicator Status
Parameter
Previous
Quarter
Value
Current
Quarter
Value
Notes/Explanation
Current Program
Estimate at
Completion (EAC)
$1,033.8
million
$1,036.3
million
The current approved Program budget is $991 million (M). The EAC this quarter increased by about $2.5 million overall to $1,036.3 million. There was an increase of $2.5 million in the Wastewater Treatment Plant Projects: IAP3 project ($0.1 M increase), WWTP upgrade and Expansion Project ($1.4. M increase) and AMC projects ($0.1 M increase). The Polymer Injection Ring Project was added as an off shoot of the IAP2 settlement at a cost of $0.9M. The total variance from the original program baseline budget is $45.3M increase in budget.
Overall Program
Cost Performance
Index (CPI)
0.86 0.86 The CPI remained the same as the previous quarter., Overall Program
Schedule
Performance Index
(SPI)
0.81 0.81 The overall Program SPI remain ed the same as the previous quarter.
Accomplishments and Highlights
Team Updates
The City hired Swinerton Construction and Jarvis Fay to assist with analyzing the Time Impact Analysis Requests from Sundt Construction for The Wastewater Treatment Plant Upgrade and Expansion project.
Jennifer Lam joined on February 2, 2026, with the city as a Project Manager II at the WWTP overseeing numerous AMC projects and assisting on the other WWTP projects.
Program and Project Updates:
Some key highlights and accomplishments for the Program and related projects are summarized as follows:
Program
The Annual Major Component Projects planning and engineering are ongoing. The Digester 2 repair project was completed in October 2025. The DAFT Study was completed, and the recommendation is to replace DAFT with Rotary Drum Thickeners. Carollo was selected for the design of the DAFT Replacement Project. Award of their agreement is scheduled for approval on April 4, 2026.
The AMC Digester Transfer Pumps Project was awarded to GSW Construction on November 7, 2023, on site construction started in June 2024. Transfer pumps and the VFDs arrive in late March 2025. Programing of the VFDs and motors for digester 2 occurred in late July 2025. Changing the pumps and the VFDs and motors for Digester 1 was completed in November 2025. The programming of Digester 1 pumps was done in February 2026, Final testing of the pumps for Digester 2 will occur once Digester 2 is back on-line. This is scheduled to occur in April /May2026. Project completion is scheduled for May 2026.
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QUARTERLY REPORT
Q1 2026
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The AMC 3 Water/Ferric design was completed in September 2025. Additional scope to include the conversion of the spent back wash pumps to storm water discharge pumps and modifications to the ferric system was added to the scope. Project was advertisement on October 2, 2025, with bid opening scheduled for October 30, 2025.Project was awarded to C. Overaa, Inc. on December 1, 2025. Procurement phase started in January 2026 with onsite construction scheduled to start April 2026.
The AMC Digester 2 Mixer Repair Project – the mixer was removed and sent out for evaluation on January 9, 2024. Contractor began repair work in late November 2025 and repairs to the mixer were completed in May 2025.
While the mixer was being repaired offsite, the Digester was cleaned and repairs to the interior of the digester including recoating the interior of the digester and draft tube as well as repairing the draft tube bracing took place.
Completion of the interior improvements and reinstallation of the mixer occurred in September 2025. Project was completed in October 2025.
IAP3 construction continues with the Effluent Pump Station expansion and on the new Site Waste Pump Station.
The contractor has replaced piping on the digesters, installed new air conditioning units in the Solids Handling Building and installed structural, and electrical upgrades to the effluent pump station building. Construction started in January 2024. Due to procurement delays in obtaining the Variable Frequency Drives (VFDs) and unforeseen utility conflicts with new duct banks, the anticipated construction completion date is July 2026. In addition, the existing conduits which were originally shown to be reused have deteriorated to a point where reuse is no longer a valid option and new duct banks are required. There has been substantial settlement of the existing sewer system including pipes and manholes requiring additional work. These changes have contributed to the EAC now being $21.9 million (an increase of $0.1 million from $21.8 million reported last quarter) WWTP Projects
46T003 – Wastewater Treatment Plant Upgrade and Expansion Project The Estimated Cost to Complete is $603.4M (an increase of $1.4 million from $602.0 million reported last quarter). This is primarily due to an increase in requests from Sundt for time impacts due to delays and for additional costs for Project Management and Construction Management due to the project taking longer to construct than was originally intended and additional consultants to assist in resolving the Time impact analysis requests.
Plant seeding began on December 15 and was completed December 23, 2026 The first force main tie in (Dale Avenue Pump Stati on Force main #1 was completed on December 5, 2025.
Tie in of the site waste force main and the Site waste Force main was completed in early January 2026. Tie ins of the remaining four force mains were completed in February and March 2026. Bio-Actiflo was successfully tested and completed on December 18, 2025 The Biological Nutrient Removal/ Membrane Filtrati on process successfully produced membrane permeate on December 19, 2025.
GMP-1. Project was finalized and accepted April 23, 2025 GMP-2: Project was finalized and accepted March 6, 2024. GMP-3: Major ongoing work includes finalizing the SCADA programing of the liquid processes, eliminating the nuisance alarms, fine tuning the liquid processes and correcting the tie ins of the two force mains. Construction of the Administration Building is substantially complete and temporary occupancy occurred in June 2025. Construction of the new warehouse is substantially completed and was occupied by City staff in October 2024. Mechanical and electrical equipment, including the primary screens, grit chambers, fine screens, and grit washers have been installed in Headworks Area
51. The Primary Clarifiers (Area 52) are completed. The contractor installed the aeration systems in Bio Acti Flo (Area 53) and Biological Nutrient Removal (Area 55). The contractor installed Membrane
January through March 2025 Page 3
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QUARTERLY REPORT
Q1 2026
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Bioreactor Filters in Area 56. Clean Water testing of the new processes began in late November 2025 and was completed in December 2025. Seeding of the plant, and testing of the Bio-Actiflo, BNR /MBR process was completed in December 2025.
The contracted completion date for GMP3 has been changed to May 22, 2025, due to the addition of work associated with the back-up fueling system for the plant. However, delays in programming the SCADA, the need for new processors and Probus cards, and the need to provide uninterrupted power supply to the VFDs have added additional delays to the project The project end date is now projected to be July 2026. The Contractor and the City are working together to minimize the potential delays and reduce this potential completion date extension.
46T009 – IAP 2- The project is complete. The city reached a settlement agreement with the Contractor.
Project completion date is October 16, 2025. The city has decided the addition of polymer rings to the system will be a standalone project. The polymer ring system design was awarded to Kennedy and Jenks on January 12, 2026. The final EAC for this project is $14.8 Million. A project to install the polymer injection rings was added at a cost of $0.9M.
46T010 – IAP 3 Project is estimated at $21.9 million. This has increased by approximately $0.1 million primarily due to potential cost impacts due to project delays. In addition, there was substantial settlement to the sewer system manholes and pipes which was discovered once the pipes were exposed requiring additional work beyond the original scope. On site construction started in January 2024.Contractor is currently working on the Effluent Pump Station piping and Site Waste Pump Station.
Replacing Digester piping, replacing the HVAC units in the Solids Handling Building; repairing the effluent pump station building; and replacing the Effluent Pump Station valves has been completed. The contractor is working on replacing the Effluent Pump Station roofing, and electrical upgrades to the effluent pump station. The contractor is also working on completing the site waste collection system and pump station. The estimated completion date is July 2026.
46T090 – Annual Major Component WWTP
AMC Projects are estimated at $20.1 M. This EAC increased by $0.1 million for this quarter.
• The increase was due primarily to increase projection in project management costs AMC Projects include:
• WWTP Biosolids and Biogas Plan Contract was awarded to Brown and Caldwell in November 2024. Scheduled to be completed in September 2026. The first phase of this project was to evaluate the condition of Digester 2. The results of the evaluation required repairs to digester 2 that were more significant than originally envisioned. The repairs have been made, and the Digester is ready to be placed back into service, however we are waiting for the new liquid processes to be completed. The Digester is scheduled to be placed into service in May 2026. • Digester 1 Improvements- scope will be defined by the outcome of the Biosolids report above.
Digester 1 will not be evaluated until Digester 2 is back online. • Centrifuge and Centrifuge Feed Pump Replacement- Request for proposals were received in April 2025. On June 16, 2025, the City awarded the contract to Carollo Engineering to prepare the design for this project. The project design is scheduled to be completed in December 2026. • Solids Handling Systems I&C Improvements- the extent of needed improvements is significantly less than as originally envisioned as some of the improvements needed have been accomplished as part of the other AMC project, or IAP projects. Current plan is to have the programming updates done by a consultant once the WWTP Upgrade and Expansion project is completed.
January through March 2026 Page 4
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Q1 2026
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• Digester Transfer Pump Project was awarded to the contractor in November 2024. Transfer pumps on site and VFDs arrived in late March 2025. Due to programing issues, the new pumps and VFDs for Digester 2 were programed in July 2025. Due to delays in the availability of the SCADA programmer, the programing for the Digester 1 pumps and VFDs will occur in February 2026. Final testing cannot occur until Digester 2 is back online project to occur in May 2026.
The estimated construction completion date is May 2026. • 3 Water Pumping Improvements – additional scope to include the conversion of the spent back wash pumps to stormwater discharge pumps and additional work regarding the ferric chloride system has pushed the project design completion date out until September 2025. The project was advertised for bid on October 2, 2025. Bids were open on October 30, 2025. The contract was awarded to C. Overaa, inc. on December 1, 2025, with approximately one year to complete the construction. Site construction is scheduled to start in April 2026. • Digester 2 Mixer Repair/Replacement - Mixer removed was evaluated to determine what repairs are required. Mixer repair contract was awarded in September 2024 to SPX. Mixer took approximately 6 months to repair (completed May 2025). While the digester was offline, the digester was cleaned and interior improvements to recoat the interior of the digester and draft tube and repair the draft tube bracing was performed. Mixer was reinstalled in mid-August 2025, and Digester 2 is ready to be placed back into service. However, the city is waiting for the new liquid processes to be completed prior to bringing the Digester back online. The Digester is scheduled to be placed back in service in May 2026. • DAFT Study- Carollo completed the study in August 2025, and the recommendation is to replace the DAFT with Rotary Drum Thickeners. The request for proposal for the design of the DAFT Replacement Project was received in February 2026, and the design is scheduled to be awarded on April 4, 2026.
• MCC Replacement -HDR is working on incorporating the final comments into the improvement plans. Project is scheduled to be advertised for bid in September 2026
Upcoming Key Activities and Milestones
Some key anticipated activities and milestones for the Program and related projects are summarized as follows:
Program
Continue engineering and design for AMC projects.
Advertise and award the MCC Replacement Project.
Wastewater Treatment Plant Projects
46T003 – Wastewater Treatment Plant
GMP-1: Completed. Project was closed out in April 2025. GMP-2: Completed. Project was closed out in March 2024 GMP-3: Complete the clean water testing and SCADA programming for the liquid processes. Correct two of the force main tie-ins. Turn over the new liquid processes to the Plant operation st aff. Continue construction on the conversion of the Aeration Basins to flow Equalization Basins. Continue construction on the miscellaneous site work including site paving, fencing and landscaping. • Working with Contractor to minimize potential delays to the construction completion date.
46T009 – IAP 2
Completed.
January through March 2026 Page 5
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QUARTERLY REPORT
Q1 2026
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251
46T010 – IAP 3
Contractor to continue to construct a new site wa ste pump station and piping, improvements to the effluent pump station, replacing the VFDs and repairing the roof in the effluent pump station building. Tanner Pacific provides Construction Management Services for IAP3.
46T090 – Annual Major Component WWTP
Continue engineering on the AMC projects.
Digester Transfer Pump Improvements – Contractor to complete project in May 2026. 3 Water Pumping Improvements – Site Construction to start in April 2026. Construction is estimated to be completed by December 2026
Digester 2 Mixer Repair/Replacement –. Close out project. Biosolids/Biogas Study scheduled to be completed in September 2026. DAFT study completed Request for design proposal will be sent out in January 2026. Proposal received February 16, 2026. and award design scheduled for April 4, 2026. MCC Replacement Project, Advertise for bid in September 2026.
January through March 2026 Page 6
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QUARTERLY REPORT
Q4 2025
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252
Key Issues and Actions
Issue Action/Resolution Program Function/Projects Impacted Wastewater Treatment Plant Projects
GMP 1, 2 and 3
Basin Leak Testing, SCADA
Programming and Piping installation
issues.
Requirements for new processors,
probus cards and uninterrupted power
supply for VFDs
These issues have caused the
project completion date to slip to
May 2026.
These issues have caused the
project completion date to slip to
July 2026.
The City, CM team and Contractor are
working together to minimize the impact
of these delays on the overall schedule
and construction cost.
Wastewater Treatment Plant Projects
IAP2 and 3
IAP2: Sludge Cake Pump and Sludge
Hopper Design and Construction
Issues:
Sludge Cake Pump 1 has been
unable to run in automatic potentially
due to pipe stresses impacting the
pump. In addition, operation and
maintenance (O&M) is concerned
about the long- term wear and
maintenance associated with the
pumps.
IAP3 was advertised and bid with
the revised scope of work.
Procurement issues regarding
VFD’s are delaying the project.
Existing site conditions differed from
design. Existing conduits could not
be reused due to age and
deterioration. Existing Sanitary
Sewer manholes have settled.
The City worked with the
contractor to resolve this issue.
The mitered pipes have been
replaced, and pipe supports have
been installed. The project is
complete.
The project was awarded to
Mountain Cascade on May 15,
2023. The contractor is
progressing on all items of work.
Project now anticipated to be
completed in July 2026.Additonal
funds are needed to construct
new duct banks and install piles
for structures which have settled.
These issues took a long time to resolve;
The City and the Contractor reached a
settlement agreement which resulted in
the project EAC being reduced by $2.2
million.
Immediate Action Projects, Package (IAP)
3 project although the delay is not
anticipated to affect any other projects.
However, the project budget has
increased.
Overall Program
COVID-19 pandemic continues to
present a potential risk to the overall
Program and projects within. Several
projects have notified us of potential
impacts on delivery or supply chains
as a result.
The Program team has continued to
update and implemented updated
Covid protocols in alignment with
the revised Occupational Safety and
Health Administration and County
health guidelines and orders.
Program has taken a consistent
approach based upon the general
conditions employed such that non-
compensated time is allowed for
Covid-related delays.
The Program has now encountered
Covid-related delay requests associated
with a couple projects due to supply chain
issue making procurement time especially
for electrical equipment and specialty
piping longer than originally envisioned.
January through March 2026 Page 7
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QUARTERLY REPORT
Q4 2025
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253
Overall Cost and Schedule Management
The Overall Program Cost Summary Table showing the budget status for each of the completed and active Program projects is presented below. The summary includes the baseline budget for each project referred to in the table as “current budget,” the current forecast of the EAC and the variance between the original budget and the forecast expenditure. The table also presents the SPI and the CPI for each project.
The total forecast for EAC for the Program increased approximately $2.5 million from the last quarterly update to $1,036.3 million. There was an increase of $2.5 million in Wastewater Treatment Projects: IAP3 project ($0.1 M increase), WWTP Upgrade and Expansion Project ($1.4 M increase) and AMC projects ($0.1 M increase). The Polymer Injection Ring Project was added as an offshoot of IAP2 settlement at a cost of $0.9M. The total variance from the original program baseline budget is $45.3M over budget.
Figure 5 shows the planned, actual, and forecast quarterly data for the Program. The quarterly Program spend in the last quarter was higher than expected due to work progressing to make up for previous quarters where work progressed slower than expected for the WWTP Upgrade and Expansion GMP-3. The amount of work completed peaked in the 3rd quarter of 2023.
A summary schedule representing the active projects for the WWTP is presented below. The projects present the construction phase and forecast completion dates for each active project.
During the past quarter, the overall Program CPI and SPI did not vary.
Program Funding Update
The Program’s financial strategy includes multiple funding sources, including:
Cash generated through user fees.
2019 bond sale
Water Infrastructure and Finance Act (WIFIA) WWTP loan WIFIA Basins 2 and 3 Loan
SRF loan for the WWTP
Future bond sales or use of short-term construction notes may also be deemed necessary.
The current financial modeling and strategy, last updated in the April 2020 Economic Summit, includes the following milestones. These milestones will be adjusted as the financial strategy is continually updated.
Construction was issued in June 2021 fo r both the Collection System and the WWTP In the current period, the following funding milestones were achieved: Submittal of quarterly reports required for WIFIA loan projects. Submittal of reports for the SRF Loan for the WWTP.
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QUARTERLY REPORT
Q1 2026
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254
PROGRAM COST SUMMARY TABLE
January through March 2026 Page 9
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Figure 5 Program S Curve
January through March 2026 Page 10
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Program Schedule (Active Projects)
Wastewater Treatment Plant Project- Construction
2021 2022 2023 2023 2025
2026
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1
Q2 Q3 Q4 Q1 Q2
46T003 Wastewater Treatment Plant
GMP-1 d Completed April 2025
GMP-2 Completed March 2024
GMP-3 July 2026
46T009-
IAP2
Completed October
2025
46T010-
IAP3
July
2026
AMC s
December 2026
Polymer
Injection
Rin
g
December 2026
Completed portion of schedule
Remaining Construction Schedule
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Active Wastewater Treatment Plant Projects
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
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Active Wastewater Treatment Plant Projects
46T003 WWTP Nutrient Removal and Wet Weather Flow
Management Upgrade
Project Description:
The WWTP Upgrade and Expansion Project will replace aging infrastructure, provide capacity for wet weather flows, comply with regulatory requirements, enhance reliability, and produce a higher quality effluent that meets current and future permit requirements and Title 22 recycled water quality. Producing higher quality effluent will enable the City to develop a water reuse Program.
GMP3 – Contract
Contractor Sundt
Award Date 9/21/2020
Construction NTP 9/22/2020
Duration (calendar days) 1704
Contracted Completion Date 5/23/2025
Total Original Contract Amount $379,880,747.00
Revised Contract Amount $383,790,833.00
Original Contingency Amount $13,900,000.00
Revised Contingency Amount $59,260,612.00
Forecast Completion Date 7/23/2026
Current Contracted Amount $430,091,403
Actual Expended $416,562,130
Current Period Activities
Project/Construction Management
Coordinating the Special Inspections Services
Providing Construction Inspection Services
Reviewing and recommending approval of change orders Administering the Consultant and Subconsultants contracts Assisting with the Startup and Commissioning
Monthly WWTP update meeting with Foster City management team.
January through March 2026 Page 12
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QUARTERLY REPORT
Q1 2026
Project Inside
Project Manager Leswin DCunha
Project Type Wastewater System
Phase Construction
GMP1 – Contract
Contractor Sundt
Award Date 5/6/2019
Construction NTP 6/4/2019
Duration (calendar days) 1124
Contracted Completion Date 7/1/2022
Total Original Contract Amount $33,098,178.00
Contingency Amount $1,725,000.00
Acceptance Date 4/23/2025
Current Contracted Amount $34,783,550.00
Actual Expended $31,630,697.00
GMP2 – Contract
Contractor Sundt
Award Date 5/4/2020
Construction NTP 5/5/2020
Duration (calendar days) 619
Contracted Completion Date 01/14/2022
Total Original Contract Amount $17,716,049.00
Contingency Amount $1,645,000.00
Acceptance Date 3/6//2024
Current Contracted Amount $17,963,767.00
Actual Expended $17,206,534.00
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
259
Engineering Design/ Services During Construction
ESDC: HDR continued review of submittals and RFIs on GMP 3; development of design change notices; onsite and remote support by Resident Engineer. HDR continuing the preparation of electronic Operations and Maintenance Manuals
Permitting:
Bay Area Air Quality Management District (BAAQMD)
A/C 30448 (Liquid Processes)
Because the A/C renewal request has been submitted, the City can continue construction/operation under the conditions of the existing permit until a new A/C permit is issued.
A/C 30449 (Generators)
Because construction is complete and source test data submitted, the City does not need to renew the A/C. The Source Test data was approved 10/26/23. The next step is to issue the Permit to Operate (P/O). In the interim, the City can operate the generators under the conditions of the A/C permit.
Public Outreach
PM/CM and the CWP Public Outreach Lead coordi nated on regular project updates to the website, newsletter, social media, etc.
Construction
GMP1
Project is closed out and accepted on. April 23, 2025. GMP-2
Project is closed out and accepted in March 2024
GMP-3
The contracted completion date for GMP3 has been adjusted to May 23, 2025 , to account for additional time to incorporate additional scope added for the back-up fuel system.
However, the City was informed by the contractor that the procurement of the electrical panels required for programming the SCADA have been impacted by the supply change issues because of the Covid pandemic, leak testing of the basins took longer than originally planned, the chemical piping system needed to be replaced to account for thermo- expansion and contraction, and the air aeration piping in the BNR area failed its initial pressure test and required to be reworked. In addition, new processors and probus cards were required as well as an uninterrupted power supply for the VFDs, and the Foster City and Los Prados Force main tie ins need to be corrected. These changes have caused the project end date projected to be July 2026. The Contractor and the City are working together to minimize the potential delays and reduce this potential completion date extension.
Commissioning meetings are being held to continue discussing start-up activities. Yard piping is completed except for redoing the ti e ins for Foster City Force Main and Los Prados Force Main. All seven force mains have been connected to the new headworks with the 2 force mains needing to be corrected in April/ May 2026.
Continued adjust and calibrate all the processes equipment and programming now that sewage has been introduced into the new process areas.
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QUARTERLY REPORT
Q1 2026
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260
Admin. Building is completed and has been granted te mporary occupancy. Contractor needs to complete final punch list items.
The warehouse is completed and has been granted temporary occupancy Project/Construction Management
HDR’s to continue to provide ESDC services incl uding development of process O&M manuals, process training, expanded discipline-specific Resident Engineer services, and related known scope reflected in the contingency budget.
Engineering Design/Services During Construction
ESDC: HDR continues to provide on site resident engineering services. Permitting
Coordination with Building and Fire Departments for Final Occupancy for Admin Building. The anticipated final occupancy is mid -June 2026.
Public Outreach
Provide project updates to the CWP Public Outreach Lead for monthly newsletter, website, and social media updates.
Continue as-needed support in response to resident queries via the communication hotline. Construction
GMP-1
Completed
GMP-2
Completed.
GMP-3
Continue coordination with Building and Fire Department for Final Occupancy for Admin. Building. Work on final punch list items.
Continue calibrating and tweaking new processes now that the plant has received sewage Correct the two Force mains’ tie ins.
Plant seeding was completed in December 2025.
Continue landscaping and security improvements
Continue conversion of the Aeration basins to Flow Equalization Basins
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QUARTERLY REPORT
Q1 2026
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
261
Risks and Opportunities
Cal Water’s New Potable Water Main Extension: Completed PG&E’s New Primary Service: Completed
Relocation of PG&E’s Utilities from Detroit Drive: Completed
Financial Status
The current update shows an overr un ($70.66M) of the original budget.
Millions
Budget $532.71M
Actual Cost to date $570.37M
Estimate at Completion
$603.37M
Schedule Status
The current forecast shows project completion to be in July 2026
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QUARTERLY REPORT
Q1 2026
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262
46T009 IAP Package II
Project Description:
Replace and repair aging infrastructure at WWTP by adding screening, flexibility, and redundancy for WWTP solids processes. The project includes: (1) Mechanical bar screen and repair of concrete wall at the IJB; (2) Effluent PS #1 pumping and piping improvements; (3) replace two of the oldest pumps in PS #1; (4) Cake pumping system: add second cake pumping system; and (5) Second cake hopper system: add a second cake hopper, slide gate, access walkway, and platform.
Current Period Activities
Project/Construction Management
Project closed out
Engineering Design/ Services During Construction
(Various)
Project closed out
Permitting
No activities during this period.
Public Outreach
No activities during this period.
Construction
Immediate Action Projects, Package II (IAP II)
Construction completed
Project closed out
Next Period Activities
Project/Construction Management
Completed
Engineering Design and Engineering Services During Construction Completed
Permitting
Completed
Public Outreach
Completed
Construction
Immediate Action Projects, Package II (IAP II)
Completed
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QUARTERLY REPORT
Q1 2026
Project Inside
Project Manager Tyler Kirkendall
Project Type Wastewater System
Phase Construction
Design Firm Stantec, HDR
IAP II – Contract
Contractor Myers & Sons
Award Date 2/11/2019
Construction NTP 2/19/2019
Duration (calendar days) 848
Contracted Completion Date 6/14/2021
Contract Amount $6,340,000
Contingency Amount $1,144,000
Forecast Completion Date 10/16/2025
Current Contracted Amount $7,181,514
Actual Expended $7,181,514
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
263
Risks and Opportunities
Project is complete. Settlement agreement has been reached.
Financial Status
The current update shows an overrun ($1.5 M) of the original budget.
Million
s
Budget
$13.0
M
Actual Cost to date $14.5M
Estimate at
Completion
$14.5M
Schedule Status
Project substantially complete. A settlement agreement between the contractor and the City has been reached.
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QUARTERLY REPORT
Q1 2026
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
264
46T010 IAP Package III
Project Description:
Upgrade aging infrastructure and increase reliability for the effluent PS at the WWTP. Improvements include performing hydraulic analysis on the effluent PS and flow meters; add variable-frequency drives (VFDs) and check valves on stormwater pumps; replace check valves (3) for dry weather pumps; replace MCCs/VFDs (4) and control panels (4) for dry weather pumps; and replace doors (3) and windows (10), repair roof, and add HVAC for the PS.
IAP III –
Contract
Contractor Mountain
Cascade
Construction NTP 6/30/2019
Duration (calendar days) 680
Contracted Completion Date 5/14/2025
Contract Amount $11,344,696
Contingency Amount $2,270,000
Forecast Completion Date 7/31/2026
Current Contracted Amount $12,706,155
Actual Expended $10,923,983
Current Period Activities
Project/Construction Management (Jacobs -Riva Mitra/Tanner Pacific) Project Management by Jacobs with assistance from the City Construction Management by Tanner Pacific
Engineering Design/ Services During Construction (HDR)
Review of Submittals and RFI’s
Construction
Continue constructing the Site Wast e Pump Station and associated piping Continue constructing the Effluent Pump Station expansion Continuing the replacement of the roof on Effluent Pump Station.
Continue installing the wiring upgrades for the Effluen t Pump Station and the Site Waste Pump Station.
Completed replacement of the HVAC units and contin ued construction of the piping in the Solids Handling Building
Completed replacement of Digester 1 piping.
Completed structural repairs of concrete and installati on of new windows in the Effluent Pump Station Building.
Completed Valve Replacement in the Effluent Pump Station Next Period Activities
Project/Construction Management (City/Tanner Pacific)
Construction Management by Tanner Pacific
Project Management by Jacobs.
January through March 2026 P A G E 23
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2026
Project Inside
Project Manager Riva Mitra
Project Type Wastewater System
Phase Engineering
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
265
Engineering Design/ Services During Construction
HDR to continue EDSC.
Construction
Continuing the construction of Site Waste Pump St ation and Improvements to the Effluent Pump Station and associated piping
Continuing the Effluent Pump Station electrical upgrades Continue replacement of the roof on the Effluent Pump Station.
Risks and Opportunities
Rescoping the project pushed out the completion date of the project. Existing site conditions varied from what was anticipated in the design. The existing conduit system has deteriorated over the years and cannot be reused. This required new duct banks to be constructed. The existing manholes and pipes had settled causing the structures to be pile supported. These unforeseen differing site conditions are contributing to an increase in construction costs.
Financial Status
The current update shows an overrun ($19.45 M) of the original budget. The original budget was an estimate to be used as a place holder that was set prior to hav ing any knowledge of the project scope of work. The overall program carried a large contingency to compensate for this unknown and a portion of those contingencies are being used to offset this overrun. The estimate has increased to account for changes required to address unfores een underground utilities and deteriorated conduits, new duct banks and settled sewer pipes and manholes which have added new scope a nd work to the contract caused by unforeseen conditions...
Budget $2.47M
Actual Cost to
date
$15.09 M
Estimate at
Completion
$21.92M
Schedule Status
The current forecast shows final completion in July 2026.
January through March 2026 Page 24
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2026
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
266
46T090 Annual Major Component WWTP
Project Description:
Maintain reliable plant operations to meet regulatory permit requirements and repair and replace critical WWTP
infrastructure. The operations and maintenance team maintain an active list of potential projects that are implemented as funds are available.
Current Period Activities
Project/Construction Management (Jacobs- Riva Mitra/ Tanner Pacific) Jacobs provides Project Management wi th assistance from the city staff.
Tanner Pacific provides Construction Management
AMC project
Update WWTP Biosolids and Energy Management Plan – Brown and Caldwell are working on the study.
Phase 1 of the study investigated the condition of the interior of Digester 2. And discovered that the repairs required for the digester were more extensive than was originally envisioned. The remainder of the Study is to be completed in September 2026.
Digester 1 Improvements - waiting for biosolids repo rt to be completed and for Digester 2 to be put back into service (anticipated in May 2026).
Centrifuge and Centrifuge Feed Pump Replacement – Carollo Engineering selected to prepare plans and specifications for the project. Design is to be completed by December 2026. Solids Handling Systems I&C Improv ements – the scope of work has been significantly reduced as a large percentage of this work has been accomplished with other AMC or IAP projects. The remainder programming work will be done as a contract with a consultant programmer. Digester Transfer Pump Project –. VFD’s arrived in late March 2025. Project completion was delayed due to unavailability of contractor subcontractor to program SCADA. Only testing remains but cannot be performed until Digester 2 is back online. Project completion is scheduled for May 2026. 3 Water Pumping Improvements – Project advertised for Bid on Oct 2, 2025. Bids opened on October 30, 2025. On December 1, 2025, C. Overaa Inc. was awarded the contract/ Notice to proceed for procurement was sent on January 20, 2026. On site construction is estimated to start in April 2026. Approximately one year to construct.
DAFT Corrosion Improvements – Study to evaluate alte rnatives to repairing DAFT was awarded to Carollo in November 2024. Study completed in August 2025.Study recommends replacing the DAFT with Rotary Drum Thickeners. Design is scheduled to be awarded on April 4, 2026, to Carollo. MCC Replacement- HDR is working on finalizing the design for advertisement in August 2025.
Permitting (Various) - None
Construction
Digester Transfer Pump Project was awarded in Nove mber 2023. The contractor has procured the equipment.
Minor electrical work was started. VFDs arrived in March 2025. Programming issues are resolved. Final testing will be completed once Digester 2 is back online. Construction is estimated to be completed in May 2026. Digest 2 Mixer Repair/Replacement – SPX was awarded the repair of the mixer in September 2024. The mixer took approximately 6 months to repair. Repairs were completed in May 2025. An initial investigation after cleaning Digester 2 showed the interior and draft tube need to be coated, and the draft tube bracing be repaired, prior to coating the lower portion of the digester needs to have some additional welding done to repair some minor thinning in small areas of the digester. Repairs were completed in late September 2025. The Digester is available to be brought back online in October. However, the Digester will be brought back online when the new liquid process is online approximately May 2026.
January through March 2025 Page 27
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2026
Project Inside
Project Manager Riva Mitra
Project Type Wastewater System
Phase En gineering
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
267
Next Period Activities
Project/Construction Management (City/ Tanner Pacific)
Continue CM on the Digester Transfer Pump Project
Continue CM services on the 3 Water/Ferric project
Engineering Design/ Services During Construction
Design Consultants providing EDSC for the Digester Transfer Pump project. Continue EDSC for the 3-Water/Ferric Project
Advertise for Bid the MCC Replacement project
Continue working on the Biosolids and Energy management plan Begin the design for the Repl acement of the DAFT project Continue the design for the Centrifuge project
Continue the Solids Handling Systems I&C project using programing consultant Monthly WWTP update meeting with Foster City management team. for the AMC projects.
Permitting
None
Construction
Continue the Construction on the Digester Transfer Pump project with the installation of the VFDs. Advertise the MCC Replacement project
Continue Construction of the 3-water /Ferric Project
Risks and Opportunities
The condition of Digester 2 was significantly worse t han what was expected. Since Digester 1 is older than Digester 2 there is concern that Digester 1 may need major repairs. The extent of the repairs needed will be determined by the analysis performed as part of the Biosolids/Biogas Study.
Financial Status
Project shows EAC over budge t.by $11.2 million The origin al budget was an estimate to be used as a place holder that was set prior to having any knowledge of the project scope of work. The overall program carried a large contingency to compensate for this unknown and a portion of those contingencies are being used to offset this overrun. The current estimate is based on defined scopes of work.
Budget $8.92M
Actual Cost to date $5.72M
Estimate at Completion $20.12M
January through March 2026 Page 28
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2026
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
268
Schedule Status
AMC 6 +23 Natural Gas Line Replacement was completed in November 2022. AMC Digester 2 Mixer Repair/Repla ce, awarded to SPX in September 2024; Mixer has been repaired. Digester 2 ‘s interior is cleaned, repaired and recoated prior to the Mixer being installed. Construction was completed in September 2025.
AMC Digester Transfer Pump was awarded in November 2023. The contractor has completed minor electrical work. VFDs arrived in March 2025. Programming issues are resolved. Scheduled to be completed in May 2026...
AMC 3 water -Ferric Project was awarded December 1, 2025, to C. Overra Inc. and on-site construction is scheduled to start April 2026
All other AMC projects are either in the design, study or pre-design phase.
January through March 2026 Page 29
SAN MATEO CLEAN WATER
QUARTERLY REPORT
Q1 2026
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
269
Completed Projects
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
270
Completed Projects
Wastewater Treatment Plant Projects
Updated to latest values from EDEN (January 2020)
Name
Start Date
Finish
Date
Actual Cost
469948: SCADA Immediate Projects: Phase 2 (IAP) 1/2/2015 11/25/2015 $1,524,717 469962: Short-Term MCC Replacement Project (IAP) 1/2/2015 11/25/2015 $49,628 469973: Secondary System: Immediate Projects: SCs 1-4 and return- activated sludge Pump Values (IAP)
1/2/2015 11/25/2015 $426,918
469975: Solids: Immediate Projects: GT 1&2 (IAP) 1/2/2015 11/25/2015 $372,358 469976: Immediate Projects: Boiler Replacement 1/2/2015 4/29/2016 $475,296 469978: Solids Building: Immediate. Projects: Centrifuge Hoist Project (IAP) 1/2/2015 11/25/2015 $2,410 46T002 IAP Package I 8/1/ 2018 8/28/19 $18,621,868
TOTAL $21,472,951
January through March 2026 Page 30
SAN MATEO CLEAN WATER PROGRAM
QUARTERLY REPORT
Q1 2026
8.2 Attachment 1 - Portions of Quarterly Progress Report - 1st Quarter Report, January 1 to March 21, 2026
271
WASTEWATER TREATMENT PLANT SITE PLAN
Attachment 2
Area 64
Area 52
Area 80
Area 51Area 51
Area 53
Area 55
Area 56
8.2 Attachment 2 - Wastewater Treatment Plant Site
272
January through March 2026 Page 17
8.2 Attachment 3 - Construction Photographs
273
January through March 2026 Page 18
8.2 Attachment 3 - Construction Photographs
274
January through March 2026 Page 19
8.2 Attachment 3 - Construction Photographs
275
January through March 2026 Page 20
8.2 Attachment 3 - Construction Photographs
276
IAP3
January through March 2026 Page 25
8.2 Attachment 3 - Construction Photographs
277
January through March 2026 Page 26
8.2 Attachment 3 - Construction Photographs
278
ATTACHMENT #4
PROJECT FINANCING
In addition to cash from the District’s and City of San Mateo’s wastewater enterprises, financing for the project consists of the following funding sources:
Revenue Bonds – The San Mateo Foster City Public Financing Authority (“PFA”) sold $270 million in revenue bonds in 2019 for Clean Water Program costs. The District’s share of the proceeds from that bond issue was $40,131,000. The WWTP 2019 bond funds were fully expended in July 2021.
The Program through the San Mateo-Foster City PFA is obtaining additional financing through the two programs as described below:
Water Infrastructure Finance and Innovation Act (WIFIA) - The PFA approved the close of the WIFIA loan in November 2020 in the total amount of $277.2 million (San Mateo share is $210.4 million and EMID share is $67.8 million). The WIFIA loan has excellent rates (1.32% for San Mateo and 1.14% for EMID). We have until 8/1/25 to start drawing on the WIFIA loan.
2021 Wastewater Revenue Notes, Series A (Estero Municipal Improvement District) - On July 1, 2021, the San Mateo-Foster City PFA issued $62.76 million of 2021 Wastewater Revenue Notes, Series A (EMID) to attain a cost savings (from lower interest rates than the WIFIA loan) of approximately $1.1 million for the financing of EMID’s share of WWTP project costs. These notes have a maturity date of 8/1/25 when the City will draw on the WIFIA Loan to pay off the notes.
State Revolving Fund (SRF) –The SRF loan package, for a maximum loan amount of $137,000,000, was approved by the State with an interest rate not to exceed
1.6% (EMID’s share of the loan is $33,044,400). These funds are now available as part of the financial strategy for the project.
8.2 Attachment 4 - Project Financing
279
DATE: May 18, 2026
TO: Mayor and Members of the City Council
FROM: Stefan Chatwin, City/District Manager
DEPARTMENT: City Manager
SUBJECT: APPROVING A TENTH AMENDMENT TO THE LEASE
AGREEMENT BETWEEN V.B. GOLF LLC AND THE CITY OF
FOSTER CITY/ESTERO MUNICIPAL IMPROVEMENT DISTRICT
AND AUTHORIZING THE MAYOR/PRESIDENT TO EXECUTE
THE AMENDMENT
RECOMMENDATION
It is recommended that the City Council/Estero Municipal Improvement District (EMID) Board of Directors adopt the attached resolutions approving the Tenth Amendment to the Lease between V.B. Golf LLC and the City of Foster City/EMID and authorize the Mayor/President to execute the Tenth Amendment; and find the Tenth Amendment to the Lease is not a project under CEQA, and if a project, it is exempt from CEQA pursuant to CEQA Guidelines Section 15061 (b)(3).
EXECUTIVE SUMMARY
On June 10, 1996, the City of Foster City (“City”)/EMID entered into a lease agreement with V.B. Golf LLC (“V.B. Golf”) for property located at 2401 East Third Avenue, Foster City (“Lease”). The Lease provided for the construction and operation of a 9-hole golf course and associated facilities by V.B. Golf. The Lease was initially for a term of 15 ½ years but the term has been extended thrice, most recently on June 20, 2023 for an additional three (3) years, with an option for a fourth year.
It is now recommended that the City Council/EMID Board of Directors review and approve a Tenth Amendment to the Lease granting an extension of the term for an additional five (5) years. The proposed amendment is included as Attachment 3.
9.1 9.1 Staff Report
280
BACKGROUND
On June 10, 1996 the City/EMID entered into the Lease with V.B. Golf. Pursuant to the Lease, V.B. Golf was required to construct the following improvements on the leased property (“Premises”):
1. Practice Tees
2. Nine hole golf course
3. Putting course
4. Pro shop
5. Restaurant/Bar and other related facilities
6. Parking areas and roads to service the golf improvements
7. Landscaping, walkways, and other amenities and infrastructures to service the Improvements, such as fencing, maintenance/equipment building, water Conservation irrigation, lighting, utilities, storm drainage, and other improvements as required for the operation of the facilities, including pedestrian pathways and traffic improvements.
The Lease Section 6.2, Conditions of Use, Subsection (g) required that the Premises be available for use by the general public; provided, however that V.B. Golf was allowed to open the facility, free of charge (or at a discount) for use by non-profit community oriented organizations such as City of Foster City or school youth groups, if V.B. Golf notified the City in writing fifteen (15) days prior to the activity (hereinafter “Special Events”). V.B. Golf was also required to cooperate with the City to promote golf and related activities, tournaments, and classes consistent with the best public use of the golf driving range component of the facilities.
The Lease Section 7, Improvements, Subsection 7.1, Prior Consent for Improvements, requires that V.B. Golf obtain written approval from the City/EMID before undertaking any alterations or improvements to the Premises. Subsection 7.2, Ownership of Improvements, provides that all buildings, improvements, fixtures and facilities constructed by V.B. Golf become the property of the City/EMID at the expiration of the Lease subject only to the buy-out or early termination provisions of the Lease.
Since 1996, the Lease has been amended a total of eight times. The First through Fifth Amendments and the Seventh Amendments made relatively minor changes to the Lease provisions to allow various subleases for retail and restaurant operations and allow live entertainment and music in the restaurant and bar. 2006 Amended Lease
The Sixth Amendment, which is dated January 1, 2006 made more substantial changes. Some of the more significant changes are summarized as follows:
Amends Section 1.2, Lease Term, to specify that the “Amended Lease Term” shall be from July 1, 1996 to December 31, 2021 (25 1/2 years).
9.1 9.1 Staff Report
281
Amends Section 5.1, Monthly Rent- Minimum Rent or Percentage Rent to specify that the annual minimum rent shall be $350,000 or a Percentage Rent as defined in section 5.3, whichever amount is higher.
Amends Section 6.2, Conditions of Use, subsection (g) to expand uses of facilities to require V. B. Golf to do the following:
1. Offer the lowest available published rate to all Foster City residents.
2. Offer a 30% bonus on $100 range cards to all Foster City residents.
3. Sponsor and manage an eight week Fall and eight week Spring golf team from the public middle school(s) located in Foster City. During each eight week period, V.B. Golf was required to conduct try-outs, practice and league play.
4. Offer free practice for up to twenty-five Foster City public elementary school children ten years and older as an after-school program or as part of the school’s physical education curriculum during the school year.
5. Host, at its cost, two Foster City golf events per year. Each golf event is for a maximum of sixty players who are allowed three hours of course time and one hour of time on the driving range.
6. Offer four free clinics per month for Foster City residents to be coordinated with the Foster City Parks and Recreation Department.
A maximum of ten free enrollments per clinic to be offered. Each clinic to be at least an hour in length.
7. Sponsor one $500 scholarship to be awarded to a student attending a public middle school in Foster City and selected by the City and/or School District.
8. Donate for City awards programs twenty-five range cards to the City redeemable for one free medium bucket of range balls annually.
9. Donate free one-hour golf instruction to the City Employee of the Quarter or an employee designated in a similar recognition program during each year of the Amended Lease term.
Amends Section 7.1, Consent for Improvements to add subsection (a) to specify in 2006 process for submittal of plans for review and approval of work for interior office/retail/restaurant space and driving range and golf course.
Also adds subsection (b) to specify in 2007 process for submittal and plan for review and approval of all wind screens to protect driving range stalls. Adds Section 7.4, Capital Improvement Fund (CIRF), which requires effective, January 1, 2008, 4% of all revenue generated from annual golf operations (driving range, golf course green fees, and short game practice center) be placed in CIRF to fund additional improvement projects through the Term of the Amended Lease. Expenditures for capital improvements funded out of this CIRF shall be approved in writing by the City prior to construction which approval shall not be unreasonably withheld, and any funds remaining in the CIRF on December 31, 2021 shall inure to the benefit of the City.
9.1 9.1 Staff Report
282
2008 Amended Lease
The Eighth Amendment to the Lease, which is dated March 15, 2021 also made more substantive changes. Some of the more significant changes are summarized as follows:
Amends Section 1.2, Amended Lease Term, to extend term to term of 27 ½ years to commence on July 1, 1996 and terminate on December 31, 2023 unless City/District in its sole discretion provides V.B. Golf with written notice no later than June 30, 2023 that the lease term is extended to December 31, 2024.
Amends Section 5.1, Monthly Rent-Minimum Rent or Percentage Rent, and Section 5.4, Minimum Rent, to specify that the Lessee shall pay the Minimum Rent of $350,000 or a Percentage Rent, whichever is higher. Amends Section 6.2, Conditions of Use, Subsection(g) to specify effective date of January 1, 2006 and reference to Amended Lease. Amends subsection (l) to specify July 1st as deadline for submission of written schedule to City for operation hours and prices charged for all goods and/or services.
Amends Section 7.1, Consent for Improvements, to specify that during the term of the Amended Lease V.B. Golf shall be responsible to fund and construct all improvements, including those necessary to address public safety issues.
2023 Amended Lease
Most recently, at the June 20, 2023 City Council Meeting, the City Council approved the Ninth Amendment to the Lease Agreement, which included the following amendments. Extended the term for three years to expire on December 31, 2026, with an option for City/EMID to extend to December 31, 2027;
Increased the minimum rent from $350,000 to $450,000;
Increased the contribution made by V.B. Golf to the CIRF from 4% to 5%; Allowed installation of food trailer on the Premises and sublease with City/EMID to receive 5% of rent paid by Sublessee to V.B. Golf, conditioned upon V.B. Golf obtaining necessary use permit and any other necessary authorizations to operate food trailer.
ANALYSIS
At the direction of the Council/EMID Board, the City/District Manager has engaged in discussions with V.B. Golf and both parties have negotiated the following terms for the Tenth
Amendment:
Five-year extension from January 1, 2027 to December 31, 2032.
9.1 9.1 Staff Report
283
Premise Definition: Lessee must keep both entrance gate and gate to the levee path open during business hours and allow members of the public to traverse the parking lot to the gate.
As shown in Exhibit A-1 in the Tenth Amendment to the Lease Agreement (Attachment 3), six (6) designated parking spaces will be available for public use during business hours of the Facilities.
Increased the contribution made by V.B. Golf to the CIRF from 5% to 6%.
Attached for the City Council/EMID Board of Director’s review are the resolutions approving the Tenth Amendment to the Lease. If approved, the foregoing revisions would go into effect including the extension of the term of the Amended Lease to allow operations to continue until December 31, 2032.
California Environmental Quality Act
The approval of the Tenth Amendment is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.
FISCAL IMPACT
Per the terms of the Tenth Amendment to the Lease Agreement, the contributions made by V.B. Golf to the CIRF will increase to 6% (was previously 5%).
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Smart Planning, Development, and the Local Economy
ATTACHMENTS:
Attachment 1 – City Resolution
Attachment 2 – EMID Resolution
Attachment 3 – Proposed Tenth Amendment to the Lease Agreement
9.1 9.1 Staff Report
284
4 6
5 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY APPROVING A TENTH AMENDMENT TO THE LEASE AGREEMENT BETWEEN V.B.
GOLF LLC AND THE CITY OF FOSTER CITY/ESTERO MUNICIPAL IMPROVEMENT
DISTRICT AND AUTHORIZING THE MAYOR TO EXECUTE THE TENTH AMENDMENT
AND FINDING THE AMENDMENT TO THE LEASE NOT A PROJECT AND IF A
PROJECT, IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3)
CITY OF FOSTER CITY
WHEREAS, the City of Foster City entered into a lease agreement on June 10, 1996 with V.B. Golf LLC for the construction and operation of a 9-hole golf course and associated facility at 2401 East Third Avenue, Foster City, California (“Lease”); and WHEREAS, since 1996, the Lease has been amended a total of nine times with the First through Fifth Amendments and the Seventh Amendments made relatively minor changes to the Lease provisions to allow various subleases for retail and restaurant operations and allow live entertainment and music in the restaurant and bar; and WHEREAS, in 2006, the City approved a Sixth Amendment to the Lease extending the term of the Lease to December 31, 2021, establishing the minimum rent for a term of the lease at $350,000, requiring that V.B. Golf LLC offer its lowest published rates to residents and provide additional community benefits, and requiring V.B. Golf LLC to establish a Capital improvement Reserve Fund for capital improvements; and WHEREAS, in 2008, the City approved a further extension of the lease for an additional two years until December 31, 2023, with the City having an option to extend the lease for a third year, in its discretion, until December 31, 2024 and the City authorized use of the CIRF funds to assist in construction of driving range improvements; and WHEREAS, in 2023, the City approved a Ninth Amendment to the lease for an additional three years to expire on December 31, 2026, with an option to extend the lease to December 31, 2027; and
WHEREAS, the City/District and V.B. Golf LLC desire to enter into another amendment to the Lease to, among other things, extend the Amended Lease term to December 31, 2032; and
WHEREAS, this Tenth Amendment is not subject to the California Surplus Lands Act guidelines for disposition of surplus lands because, among other things, the Lease was entered into prior to 2019.
9.1 Attachment 1 - City Resolution
285
4 6
5 2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FOSTER CITY as follows:
1. The City Council finds that approval of the Tenth Amendment is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs.§§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.
2.The City Council does hereby approve the Tenth Amendment to the Lease between V.B. Golf LLC and the City of Foster City/Estero Municipal Improvement District and authorizes the Mayor to execute the Tenth Amendment in the form attached hereto, with minor revisions that may be approved by the City Attorney, and to execute any other necessary documents to effectuate the terms of the Tenth Amendment.
PASSED AND ADOPTED as a Resolution of the City Council of the City of Foster City at the special meeting held on the 18th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ART KIESEL, MAYOR
ATTEST:
PRISCILLA SCHAUS, CITY CLERK
9.1 Attachment 1 - City Resolution
286
4 6
5 3
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL
IMPROVEMENT DISTRICT APPROVING A TENTH AMENDMENT TO THE LEASE AGREEMENT BETWEEN V.B. GOLF LLC AND THE CITY OF FOSTER CITY/ESTERO
MUNICIPAL IMPROVEMENT DISTRICT AND AUTHORIZING THE BOARD
PRESIDENT TO EXECUTE THE TENTH AMENDMENT AND FINDING THE
AMENDMENT TO THE LEASE NOT A PROJECT AND IF A PROJECT, IS EXEMPT
FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3)
ESTERO MUNICIPAL IMPROVEMENT DISTRICT
WHEREAS, the Estero Municipal Improvement District entered into a lease agreement on June 10, 1996 with V.B. Golf LLC for the construction and operation of a 9-hole golf course and associated facility at 2401 East Third Avenue, Foster City, California (“Lease”); and
WHEREAS, since 1996, the Lease has been amended a total of nine times with the First through Fifth Amendments and the Seventh Amendments made relatively minor changes to the Lease provisions to allow various subleases for retail and restaurant operations and allow live entertainment and music in the restaurant and bar; and WHEREAS, in 2006, the Board of the Estero Municipal Improvement District approved a Sixth Amendment to the Lease extending the term of the Lease to December 31, 2021, establishing the minimum rent for a term of the lease at $350,000, requiring that V.B. Golf LLC offer its lowest published rates to residents and provide additional community benefits, and requiring V.B. Golf LLC to establish a Capital improvement Reserve Fund for capital improvements; and
WHEREAS, in 2008, the Board of the Estero Municipal Improvement District approved a further extension of the lease for an additional two years until December 31, 2023, with the Estero Municipal Improvement District having an option to extend the lease for a third year, in its discretion, until December 31, 2024 and authorized use of the CIRF funds to assist in construction of driving range improvements; and WHEREAS, in 2023, the Board of the Estero Municipal Improvement District approved a Ninth Amendment to the lease for an additional three years to expire on December 31, 2026, with an option to extend the lease to December 31, 2027; and WHEREAS, the Estero Municipal Improvement District and V.B. Golf LLC desire to enter into another amendment to the Lease to, among other things, extend the Amended Lease term to December 31, 2032; and
9.1 Attachment 2 - EMID Resolution
287
4 6
5 3
WHEREAS, this Tenth Amendment is not subject to the California Surplus Lands Act guidelines for disposition of surplus lands because, among other things, the Lease was entered into prior to 2019.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL IMPROVEMENT DISTRICT as follows:
1. That approval of the Tenth Amendment is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.
2. The Board hereby approve the Tenth Amendment to the Lease between V.B. Golf LLC and the City of Foster City/Estero Municipal Improvement District and authorizes the Board President to execute the Tenth Amendment in the form attached hereto, with minor revisions that may be approved by the Attorney for the Estero Municipal Improvement District, and to execute any other necessary documents to effectuate the terms of the Tenth Amendment.
PASSED AND ADOPTED as a Resolution of the Board of Directors of the Estero Municipal Improvement District at the special meeting held on the 18th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ART KIESEL, PRESIDENT
ATTEST:
PRISCILLA SCHAUS, DISTRICT SECRETARY
9.1 Attachment 2 - EMID Resolution
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