DATE: May 18, 2026
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
FROM: Nate Cruz, Financial Services Director
Rob Lasky, IT Manager
Kitty Dandan, Financial Services Manager
DEPARTMENT: Financial Services
SUBJECT: AGREEMENT FOR OPENGOV SOFTWARE RENEWAL
SUBSCRIPTION JUNE 2026 TO SEPTEMBER 2029 IN AN
AMOUNT NOT TO EXCEED $154,523
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution approving an agreement with OpenGov Inc. for a three-year and four-month renewal of the City’s subscription for the cloud-based budgeting software in an amount not to exceed $154,522.05 for the period of June 1, 2026, through September 30, 2029.
EXECUTIVE SUMMARY
In May 2019, the City Council signed an agreement to subscribe to the cloud-based OpenGov Budgeting Software, and this subscription is up for renewal. City staff is proposing to renew the software subscription over this three-year and four-month agreement. The additional four (4) months set the renewal date in September (instead of June) to avoid the next renewal analysis occurring during peak budget season.
BACKGROUND/ANALYSIS
The City has used OpenGov software to support financial reporting, budgeting, and related processes since 2019. The current subscription is set to expire on May 31, 2026.
OpenGov is an essential tool used by the City for budget development and financial reporting. Renewing the subscription will ensure continued access to the platform, maintain established budgeting workflows, and support ongoing fiscal transparency.
Finance staff has been satisfied with the product, and no alternative options are proposed at this time, as OpenGov is a proprietary platform and serves as the City’s existing budgeting and financial reporting system.
California Environmental Quality Act
Not Applicable
FISCAL IMPACT
The total cost of the agreement is $154,523, as shown below. The cost of this software is paid from the Information Technology Internal Service Fund (Account 504-0160-419- 4246), and funding will be requested through the City’s biennial budget process.
Dates Amount
6/1/2026 to 9/30/2026
13,305
10/1/2026 to 9/30/2027
45,915
10/1/2027 to 9/30/2028
47,063
10/1/2028 to 9/30/2029
48,240
TOTAL $154,523
CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Innovation and Sustainability
ATTACHMENTS:
Attachment 1 – Resolution
Attachment 2 – Order Form
Attachment 3 – Master Service Agreement