Foster City City Council
September 8, 2026

CITY OF FOSTER CITY/

ESTERO MUNICIPAL IMPROVEMENT DISTRICT

FOSTER CITY COUNCIL CHAMBERS
620 FOSTER CITY BOULEVARD

FOSTER CITY, CALIFORNIA
AGENDA
Tuesday, September 08, 2026 06:30 PM

REGULAR MEETING AS CITY COUNCIL/EMID BOARD OF DIRECTORS

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING HTTPS://FOSTERCITY-ORG.ZOOM.US/J/82592136594.

PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING.

To Attend the Meeting in Person:

Location: 620 Foster City Boulevard, Foster City, California, 94404 To Provide Public Comment in Person:

The public should fill out a Request to Speak Form. Forms will be accepted until the staff presentation on an agenda item ends, or until the public comment period on non-agenda items is closed. For special meetings, public comment is limited to item(s) on the agenda only.

To Observe the Meeting via Teleconference/Video Conference:

To access the meeting by computer / smartphone, go to: https://fostercity-org.zoom.us/j/82592136594. To dial-in via phone: 1-669-444-9171 or 1-408-638-0968 and enter Webinar ID: 825 9213 6594 To Provide Public Comment via Teleconference/Video Conference:

During the Meeting: Live verbal public comments may be made by the public joining the meeting via Zoom. Zoom access information is provided above. Use the “raise hand” feature (for those joining by phone, press *9 to “raise hand”) during the public comment period for the agenda item you wish to address. Please clearly state your full name for the record at the start of your public comment.

Written Public Comment Before the Meeting: Public comments may be submitted in advance at least two hours before the start time on the day of the meeting by email to: [email protected] and will be made part of the written record but will not be read verbally at the meeting. Public comment emails should clearly indicate the Agenda Item No. or specify “Public” in the Subject Line for items not on the agenda and include the submitter’s full name (Recommended but not required).

Written public comments received at least two hours before the start time on the day of the meeting will be provided in their entirety to the City Council prior to the meeting and will be posted to the City’s website for viewing prior to the meeting.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Councilmembers/ex officio EMID Directors Stacy Jimenez, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Art Kiesel

SPECIAL PRESENTATIONS
A Proclamation Recognizing September 2026 as Suicide
Prevention Month

PUBLIC
Government Code Section 54954.2 E (3) precludes the City Council from discussing or acting upon any topic initially presented during the “Public” portion of the agenda.

Information may be received, placed on a future agenda, or referred to the appropriate City staff. FCMC 2.08.240 Addressing the Council. "...Each person desiring to address the Council shall step up to the public rostrum after being recognized to speak by the presiding officer, shall state his/her name and address for the record, state the subject he/she wishes to discuss, state who he/she is representing if he/she represents an organization or other persons and, unless further time is granted by majority vote of the Council, shall limit his/her remarks to three minutes. The City Council may vary the time limit for any speaker, if it deems this necessary." Speakers may join the Zoom meeting via the meeting link and using the “raise hand” feature and the Zoom host will call on people.

CITY/EMID CONSENT CALENDAR
All matters listed under Consent Calendar are considered to be routine by the City Council/EMID Board of Directors and will be enacted by one motion unless removed by a member of the Council/Board, staff, or public. There will be no separate discussion on these items unless a citizen or a Council/Board member so requests. This section includes minutes, ordinances for adoption, resolutions for adoption, and other business as needed.

If discussion is required, that item will be removed from the Consent Calendar and will be considered separately after approval of the remaining items on the Consent Calendar.

Vote may be by roll call.

City/EMID Regular Meeting Minutes of August 17, 2026 Page 8 City/EMID Special Meeting Minutes of August 19, 2026 Page 13 Approval of Plans and Specifications and Authorizing the Call for Bids for Install Rear Security Gates Project (CIP 301-707)

1. 2.

3. 4.

4.1 5.

6. 6.1

6.2 6.3

ADOPT - A Resolution of the City Council of the City of Foster City Approving the Plans and Specifications and Authorizing the Call For Bids for CIP 301-707 Install Rear Security Gates Project; And Finding the Approval Exempt From the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines §15061(B)(3) Task Order Amendment No. One to Task Order No. IR-2026-01 with Interactive Resources for Renovate Elevators in City Buildings (CIP 301-708)

ADOPT - A Resolution of the City Council of the City of Foster City Authorizing Amendment No. One (1) in the Amount of $235,366 to Task Order No. IR-2026-01 With Interactive Resources, Inc. for Professional Architecture and Engineering Services for Phase 2 of the Renovate Elevators in City Buildings Project (CIP 301- 708) for a Total Amount Not to Exceed $297,198 for Task Order No. IRI2026-01; An Increase of the Project Contingency From $9,000 to $32,500 Second Amendment to the Concession Agreement with
Edgewater Marine LLC to Extend Boat Rental Services
Through September 30, 2028

ADOPT - A Resolution of the City Council of the City of Foster City Authorizing the Mayor to Execute the Second Amendment to the Concession Agreement With Edgewater Marine LLC for Boat Rental Services and Extending the Agreement Through September 30, 2028
Purchase Maintenance Renewal for Police Dispatch Customer Premise Equipment and Authorizing a Supplemental
Appropriation of $26,266.89 From the General Fund Balance to Account No. 001-0630-421-4246 for FY 2026-2027

ADOPT - A Resolution of the City Council of the City of Foster City Authorizing the Police Department to Purchase a One-Year Maintenance Renewal from Intrado to Maintain the Existing Dispatch Customer Premise Equipment (CPE); And Authorizing Appropriation of $26,266.89 from the General Fund to Account 001- 0630-421-4246
Memorandum of Understanding with San Mateo County
Regarding 1065 East Hillsdale Boulevard

ACTION - By Minute Order, Approve Memorandum of Understanding with San Mateo County Regarding 1065 East Hillsdale Boulevard

REPORTS
Report on 815 Sea Spray Lane Structure Fire – Response, Recovery, and Emergency Proclamation Considerations

6.4 6.5

6.6 6.7

7. 7.1

ADOPT - By Minute Order, Receive and Accept Report and Provide Policy Direction
Wastewater Treatment Plant Master Plan Improvements
Project (CIP 455-652) - Clean Water Program - Update for Quarter 2 – April Through June 2026

ACTION - By Minute Order, Receive and Accept Report

NEW BUSINESS
Consideration of Appointment of Voting Delegate and
Alternate for the League of California Cities 2026 Annual Conference

ACTION - By Minute Order, Appoint Voting Delegate and Alternate

RESOLUTIONS FOR ADOPTION
Contract Amendment No.4 with 4Leaf, Inc. for On-Call Building Services in the Amount of $150,000 Increasing the Total Agreement Amount Not to Exceed $1,025,000 and
Supplemental Appropriation of Funds of $388,081

ADOPT - A Resolution of the City Council of the City of Foster City Authorizing the Mayor to Execute Amendment No. 4 to the Existing Agreement with 4LEAF, Inc. (4LEAF) for Professional On-Call Building Services in the Amount of $150,000, Increasing the Total Agreement Amount Not to Exceed $1,025,000 and Approving a Supplemental Appropriation of $388,081 for Building Division Professional Services (Account No. 001-0820-424-4251), Funded from the General Fund Reserves, and Finding the Request Exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines 15061(B)(3)
Carryover of Various Unspent FY 2025-26 Budget Line Items as Supplemental Appropriations to the FY 2026-27 Budget

ADOPT - A Resolution of the City Council of the City of Foster City Approving the Carryover of Various Unspent Fiscal Year 2025-26 Budget Line Items as Supplemental Appropriations to the Fiscal Year 2026-27 Budget ADOPT - A Resolution of the Board of Directors of the Estero Municipal Improvement District Approving the Carryover of Various Unspent Fiscal Year 2025- 26 Budget Line Items as Supplemental Appropriations to the Fiscal Year 2026-27 Budget

COMMUNICATIONS

7.2 8.

8.1 9.

9.1 9.2

10.

City/District Warrants ACH were Processed on August 5, 2026, and Warrants of Demands were Processed and Issued on
August 13, 2026

Information Item Only - No Action Required

CITY/DISTRICT MANAGER REPORTS, COUNCIL/BOARD

STATEMENTS AND REQUESTS, AND COUNCIL LIAISON REPORTS
City/District Manager and Council/EMID Board Members report on their various assignments and liaison roles and Council/EMID Board requests for scheduling future items.

ADJOURNMENT
The public is invited to attend.

Any attendee wishing a reasonable accommodation at the meeting based on disability should contact the City Clerk’s Department at (650) 286-3250 or [email protected] at least 72 hours in advance of the meeting to ensure availability; requests made with less notice will still be considered, and the City will provide the requested accommodation or an effective alternative when feasible. The City has a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility. That procedure for receiving and resolving requests for accommodation is available at the City Clerk’s Office. All meetings are conducted in a manner consistent with applicable civil rights and nondiscrimination laws.

For City Council meetings, members of the public who wish to provide or receive language interpretation during the meeting using their own interpreter, another member of the public, or commercially available interpretation services may request reasonable assistance from the City Clerk Department at (650) 286-3250 or [email protected] at least 72 hours in advance of the meeting. Reasonable assistance may include arranging space for an interpreter, allowing additional time for interpretation, or helping participants use personal equipment or reasonably access available facilities for interpretation services, provided the interpretation does not disrupt the meeting.

Any writings or documents provided to a majority of the City Council or EMID Board regarding any item on this agenda after the agenda packet was distributed will be made available for public inspection in the City Clerk Department at City Hall located at 610 Foster City Boulevard during normal business hours and at the meeting.

City Council meetings live and on-demand:
https://www.fostercity.org/agendasandminutes; https://www.youtube.com/@CityofFosterCity https://www.fostercity.org/fctv (live only)
City Council meetings on FCTV on Comcast Channel 27 and AT&T Channel 99: LIVE every 1st and 3rd Monday of the month; REPLAY next day at 1:00 pm (that week only) and Saturday at 5:00 pm (only on

10.1 11.

12.

Saturday the week the actual meeting occurs)

CITY OF FOSTER CITY/

ESTERO MUNICIPAL IMPROVEMENT DISTRICT
REGULAR MEETING OF AUGUST 17, 2026

MINUTES

CALL TO ORDER OF CITY COUNCIL/EMID BOARD OF DIRECTORS
The Regular Meeting of August 17, 2026 of the City Council of the City of Foster City, sitting as said Council and as ex officio the Board of Directors of the Estero Municipal Improvement District (EMID), was called to order at 6:30 p.m. in the Council Chambers, 620 Foster City Boulevard, Foster City, San Mateo County, California, by Mayor/President Art Kiesel.

This meeting was held as a hybrid meeting.

ROLL CALL
The Deputy City Clerk/Deputy District Secretary called the roll:

PRESENT: Councilmembers/ex officio EMID Directors Stacy Jimenez, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Art Kiesel.

ABSENT: None.

STAFF PRESENT: Stefan Chatwin, City/District Manager; Denise Bazzano, Assistant City Attorney/District Legal Counsel; Marlene Subhashini, Assistant City/District Manager; Sofia Mangalam, Deputy City Manager; Diane Pitman, Administrative Services Director; Thai-Chau Le, Interim Community Development Director; Nate Cruz, Finance Director; Andrew Brozyna, Public Works Director; Cory Call, Police Chief; Eric Mackintosh, Deputy Fire Chief; Derek Schweigart, Parks and Recreation Director; Rob Lasky, IT Manager; Nori Jabba, Housing and Sustainability Manager; Vanessa Brannon, Senior Management Analyst; Kevin Foiles, Emergency Services Manager; Alexis GarciaDawson, Deputy City Clerk; Shuli Chen, Video Technician; and Priscilla Schaus, Communications Director/City Clerk/District Secretary.

SPECIAL PRESENTATION
PROCLAMATION DECLARING SEPTEMBER 2026 AS "NATIONAL EMERGENCY PREPAREDNESS MONTH"
Item 6.1

Mayor Kiesel presented the Proclamation Declaring September 2026 as “National Emergency Preparedness Month” to Kevin Foiles, Emergency Services Manager of the Office of Emergency Services of the San Mateo Consolidated Fire Department and members of CERT.

PUBLIC
The following people addressed the City Council via email:

1. Tom Lease, regarding a Medical Equipment Closet;

2. Ryota Yoda, regarding the 815 Sea Spray Lane structure fire;

3. America Rios, regarding the 815 Sea Spray Lane structure fire;

4. Yiming Luo, regarding the 815 Sea Spray Lane structure fire;

5. Rev. Michael Cronin, regarding the 815 Sea Spray Lane structure fire; and

6. Allison MacQueen Felder, regarding road and bicycle safety.

The following people addressed the City Council in person:

1. Kelly Saloma, regarding the 815 Sea Spray Lane structure fire;

2. Yvonne Ryzak, regarding storm preparation;

3. Kenny Huo, regarding the Community Emergency Response Team (CERT) Program; and

4. Michael Crocker, regarding road and bicycle safety.

The following people addressed the City Council via teleconference:

1. Raymond Juballa, regarding the 815 Sea Spray Lane structure fire;

2. Alexis Lewis, regarding the 815 Sea Spray Lane structure fire;

3. Yiming Luo, regarding the Bicycle and Pedestrian Master Plan and road safety;

4. Rick Sakuda, regarding the 815 Sea Spray Lane structure fire;

5. Mike Swire, regarding road and bicycle safety;

6. Giuliano Carlini, regarding a bicycle and vehicle collision;

7. Michael Fried, regarding the 815 Sea Spray Lane structure fire; and

8. Fred de Sauvage, regarding traffic and bicycle safety.

CONSENT CALENDAR
Motion by Councilmember/Director Sullivan, seconded by Councilmember/Director Jimenez and carried unanimously, 5-0-0, approving the following items on the City/District Consent Calendar:

City/EMID Consent Calendar

1. City/EMID Regular Meeting Minutes of August 3, 2026;

2. City/EMID Regular Meeting Minutes of August 10, 2026; and

3. City Resolution No. 2026-081, “A Resolution of the City Council of the City of Foster City Authorizing the Joint Use Agreement Between the San Mateo-Foster City School District from September 1, 2026, through June 30, 2030.” Item 6.1

ITEM REMOVED FROM CONSENT CALENDAR

SECOND AMENDMENT WITH MARTINELLI ENVIRONMENTAL GRAPHICS IN THE AMOUNT OF $13,958.37 FOR A TOTAL CONTRACT AMOUNT OF $59,295.33 FOR

THE COMMUNITY CENTER DONOR WALL DESIGN AGREEMENT, AND APPROVING A 10% CONTINGENCY OF $5,929.53. CITY RESOLUTION NO. 2026-082.

Without objection from the City Council, Mayor Kiesel removed this item from the Consent Calendar at the request of Councilmember Venkat.

Parks and Recreation Director Schweigart presented the staff report.

Discussion ensued.

Motion by Councilmember Venkat, seconded by Vice Mayor Niederhofer, and carried unanimously, 5-0-0, adopting City Resolution No. 2026-082, “A Resolution of the City Council of the City of Foster City Authorizing a Second Amendment With Martinelli Environmental Graphics in the Amount of $13,958.37 for a Total Contract Amount of $59,295.33 for the Community Center Donor Wall Design Agreement, and Approving a 10% Contingency of $5,929.53 With Authorization Given to the City Manager to Approve and Execute Change Orders or Amendments up to Contingency Amount.”

RESOLUTIONS FOR ADOPTION

RESIDENTIAL BATTERY STORAGE REBATE PROGRAM FOR THE
IMPLEMENTATION OF CLIMATE ACTION PLAN (CAP) PROGRAM E-W.2.1.1

PROVIDE FINANCIAL INCENTIVES FOR SOLAR PV AND BATTERY STORAGE INSTALLATIONS. CITY RESOLUTION NO. 2026-083.

Senior Management Analyst Brannon presented the staff report.

Yiming Luo addressed the City Council via email and teleconference.

Discussion ensued.

Motion by Vice Mayor Niederhofer, seconded by Councilmember Jimenez, and carried, 3-2-0, Councilmember Venkat and Councilmember Sullivan voted “no,” adopting City Resolution No. 2026-083, “A Resolution of the City Council of the City of Foster City Approving the Foster City Residential Battery Storage Rebate Program for the Implementation of Climate Action Plan (CAP) Program E-W.2.1.1 Provide Financial Incentives for Solar PV and Battery Storage Installations.”

NEW JOB DESCRIPTION OF ASSISTANT PUBLIC WORKS DIRECTOR, UPDATING

JOB DESCRIPTION OF ASSOCIATE ENGINEER, AND APPROVING AND ADOPTING THE AMENDED PAY PLAN FOR FISCAL YEAR 2026-2027 TO INCLUDE THE NEW Item 6.1

SALARY RANGE FOR THE ASSISTANT PUBLIC WORKS DIRECTOR. CITY RESOLUTION NO. 2026-084. EMID RESOLUTION NO. 3864.

Administrative Services Director Pitman presented the staff report.

Discussion ensued.

Motion by Councilmember Sullivan, seconded by Councilmember Venkat, and carried unanimously, 5-0-0, adopting City Resolution No. 2026-084, “A Resolution of the City Council of the City of Foster City Approving the New Job Description of Assistant Public Works Director, Updating Job Description of Associate Engineer, and Approving and Adopting the Amended Pay Plan for Fiscal Year 2026-2027 to Include the New Salary Range for the Assistant Public Works Director” and EMID Resolution No. 3864, “A Resolution of the Board of Directors of the Estero Municipal Improvement District Approving the New Job Description of Assistant Public Works Director, Updating Job Description of Associate Engineer, and Approving and Adopting the Amended Pay Plan for Fiscal Year 2026-2027 to Include the New Salary Range for the Assistant Public Works Director” with amendments to revise the text of the resolutions changing “Associate Civil Engineer” to “Associate Engineer.”

COMMUNICATIONS
CITY/DISTRICT WARRANT OF DEMANDS. NO ACTION TAKEN.

City/District Warrant of Demands were Processed and Issued on July 30, 2026.

CITY/DISTRICT MANAGER REPORTS, COUNCIL/BOARD STATEMENTS AND

REQUESTS, AND COUNCIL LIAISON REPORTS
City/District Manager Chatwin provided an update to the City Council/EMID Board regarding the 815 Sea Spray Lane Structure Fire. He reported that, following consultation with Cal OES (California Governor’s Office of Emergency Services), County officials, and local emergency-management experts, the City determined that neither a local emergency declaration nor a request for a state of emergency was warranted at this time.

Staff is instead prioritizing a joint preliminary damage assessment to support potential Small Business Administration (SBA) disaster assistance and will continue coordinating with governmental agencies, nonprofit organizations, and community partners to assist residents affected by the fire with available recovery resources Councilmember/Director Jimenez stated she attended the City’s Summer Days event, and thanked City staff for their organizing the event. She praised the community for working together to help those affected by the 815 Sea Spray Lane structure fire.

Vice Mayor/Vice President Niederhofer stated she attended the SFO Airport/Community Roundtable meeting on August 5. She requested staff to explore temporary actions they Item 6.1

could take to ensure greater traffic and pedestrian safety in school zones prior to the adoption of the Bicycle Pedestrian Master Plan.

Councilmember/Director Venkat stated she attended the Citizens Sustainability Advisory Committee meeting on August 12. She requested to agendize a presentation for the September 8 Regular City Council meeting on the City’s decision regarding a local emergency declaration and received the support of Councilmember/Director Sullivan and Councilmember/Director Jimenez.

Councilmember/Director Sullivan stated he attended the Park and Recreation Committee meeting on August 4, where they discussed preparations for the Summer Days event. On August 13, he attended the San Mateo Union High School District board meeting. He praised the students in the district for organizing efforts to support those affected by the fire.

Mayor/President Kiesel shared that donations for the victims of the 815 Sea Spray Lane structure fire can be directed to the Samaritan House or the American Red Cross.

Mayor/President Kiesel shared that donations for the victims of the fire can be directed to the Samaritan House or the American Red Cross.

ADJOURNMENT
Hearing no objection from the City Council/EMID Board, Mayor/President Kiesel adjourned the meeting. Meeting adjourned at 8:27 p.m.

Item 6.1

CITY OF FOSTER CITY/

ESTERO MUNICIPAL IMPROVEMENT DISTRICT
SPECIAL MEETING OF AUGUST 19, 2026

MINUTES

CALL TO ORDER OF CITY COUNCIL/EMID BOARD OF DIRECTORS
The Special Meeting of August 19, 2026 of the City Council of the City of Foster City, sitting as said Council and as ex officio the Board of Directors of the Estero Municipal Improvement District (EMID), was called to order at 6:30 p.m. in the Council Chambers, 620 Foster City Boulevard, Foster City, San Mateo County, California, by Mayor/President Art Kiesel.

This meeting was held as a hybrid meeting.

ROLL CALL
The Communications Director/City Clerk/District Secretary called the roll:

PRESENT: Councilmembers/ex officio EMID Directors Stacy Jimenez, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat, and Mayor/President Art Kiesel.

ABSENT: None.

STAFF PRESENT: Stefan Chatwin, City/District Manager; Denise Bazanno, Assistant City Attorney/District Legal Counsel; Marlene Subhashini, Assistant City/District Manager; William Sandri, Police Captain; Rob Lasky, IT Manager; Alexis Garcia-Dawson, Deputy City Clerk; Shuli Chen, Video Technician; and Priscilla Schaus, Communications
Director/City Clerk/District Secretary.

CONSIDERATION OF OPTIONS FOR THE UNOPPOSED CITY COUNCIL DISTRICT 2 ELECTION SCHEDULED FOR NOVEMBER 3, 2026
Councilmember Jimenez recused herself in an abundance of caution as the decisions made at this meeting has a direct influence on her position as the sole nominated candidate to the District 2 City Council seat.

Communications Director/City Clerk Schaus presented the staff report.

Discussion ensued.

Motion by Mayor Kiesel, seconded by Vice Mayor Niederhofer, and failed, 2-2-0, Councilmember Sullivan and Councilmember Venkat voted “no,” to adopt “A Resolution Item 6.2

of the City Council of the City of Foster City, Approving the Appointment of Stacy Jimenez, the Sole Nominated Candidate to the District 2 City Council Seat for the November 3, 2026 General Municipal Election Pursuant to Elections Code Section 10229.” Due to the City Council not taking action to appoint the sole candidate by the 75th day before the election, August 20, Elections Code 10229 states that the election will be held for both Districts 1 and 2. This would allow the opportunity for write-in candidates.

ADJOURNMENT
Hearing no objection from the City Council/EMID Board, Mayor/President Kiesel adjourned the meeting. Meeting adjourned at 6:48 p.m.

Item 6.2

DATE: September 8, 2026
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
FROM: Andrew Brozyna, Public Works Director/City Engineer Laura Galli, Engineering Manager
Justin Lai, Senior Civil Engineer
Amy Zhou, Assistant Engineer
DEPARTMENT: Public Works
SUBJECT: Approval of Plans and Specifications and Authorizing the Call for Bids for Install Rear Security Gates Project (CIP 301-707)

RECOMMENDATION
It is recommended that the City Council adopt the attached resolution approving the plans and specifications and authorizing the call for bids for Install Rear Security Gates Project (CIP 301-707) and finding the call for bids exempt from review pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3).

EXECUTIVE SUMMARY
CIP 301-707 consists of the design and construction of security gates to enhance security within the parking lot behind the Police Station/Fire Station/City Hall.

Wilsey Ham has prepared the plans and specifications for construction, and the project is ready for bid. Funding in the amount of $500,000 is budgeted. Based on bids received, a budget appropriation may be needed to fund construction; if necessary, additional funds will be requested at the time of award for construction. Construction is anticipated to take approximately four months with a planned start date in January 2027.

Item 6.3

BACKGROUND
The rear parking lot of City Hall is utilized by the Foster City Police Department (PD), City Hall Fleet, San Mateo Consolidated (SMC) Fire Department, City Staff and City Council authorized vehicles. Public access to the rear lot is prohibited with signage posted at both access points. However, the existing signage is insufficient in deterring cut-through vehicular and pedestrian traffic. The installation of two vehicular security gates at the parking lot’s access points through CIP 301-707 will provide physical barriers to unauthorized cut-through traffic that pose risk to City personnel, vehicles, and property. Additionally, a new pedestrian gate will be added along the east side of the parking lot to meet egress requirements in the event of an emergency.

On June 16, 2025, the City Council adopted City Resolution No. 2025-45 awarding a Task Order to Wilsey-Ham for professional engineering services for CIP 301-707.

During the preliminary design phase between June and August 2025, multiple stakeholder meetings were held with representatives of various City Departments including the San Mateo Consolidated Fire, Police, Public Works Engineering and Maintenance, City Manager, IT, and Community Development Departments to refine the project scope and identify and address issues, needs, priorities, and requirements of each Department.

On November 17, 2025, the City Council adopted City Resolution No. 2025-96 authorizing the execution of Amendment No. 1 to the Task Order with Wilsey Ham to fund additional design services for the inclusion of a pedestrian gate as required by code, foundation details, supplemental structural calculations, and curb relocation.

On May 6, 2026, the City Manager executed a Professional Service Agreement with TRC Engineers, Inc. in the amount of $4,500 for geotechnical engineer services to update the existing City Hall geotechnical report and review the gate design for general geotechnical conformance. The services provided by TRC Engineers were necessary to address Building Code requirements identified during the building permit review process.

Wilsey Ham has completed the design for CIP 301-707. The plans and specifications have undergone several rounds of review from various stakeholders including San Mateo Consolidated Fire and the Police, Public Works, Building, and Planning departments. The construction documents were also evaluated for Building Code and accessibility compliance, emergency response logistics, safety and access continuity, constructability, and long-term maintenance feasibility.

ANALYSIS
The construction documents are responsive to all comments received during the Building Permit plan check process and are ready to be bid. A building permit will be issued after a contractor is awarded and able to complete the contractor information Item 6.3

section on the building permit application. A copy of the plans and specifications is available for view in the City Council’s Office at City Hall.

Construction is anticipated to begin in early January and will take approximately four months to complete. Limited project management and inspection will be provided by Wilsey Ham and augmented by staff. During construction, access to the rear parking area will be restricted. The work and staging will be coordinated so that one entrance into the back parking lot is open at all times. All pool vehicles will be parked temporarily in front of City Hall during construction. Following construction, coordination with IT and Fleet Maintenance will be required to equip pool vehicles with appropriate equipment to activate the new gates remotely.

Anticipated Project Schedule
Plans, Specifications, and Estimate Final July 2026
Council Approval September 8, 2026
Bid Period September 2026 – October 2026
Award of Construction Contract November 2026
Construction Begins January 2027

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Current funding for CIP 301-707 consists of $500,000 from City CIP funds (Fund 301).

The Task Order and Amendment No. 1 for Wilsey Ham to provide professional engineering services is in the total amount of $115,626. There is an additional design contingency for Wilsey Ham in the Amount of $9,100. The Professional Service Agreement for TRC Engineers is in the amount of $5,000. The remaining project budget is $370,274.

Based on the construction cost estimate of $400,000, a budget appropriation may be needed to fund construction. The final amount required will depend on bids received for the project. If additional funding is needed, it will be requested at the time of award for construction.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
Item 6.3

ATTACHMENTS
Attachment 1 – Resolution
Item 6.3

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY

APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE CALL FOR BIDS FOR CIP 301-707 INSTALL REAR SECURITY GATES PROJECT; AND

FINDING THE APPROVAL EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES §15061(B)(3)

CITY OF FOSTER CITY
WHEREAS, the installation of security gates at the rear lot of City Hall will provide physical barriers to unauthorized cut-through traffic that pose a risk to City personnel, vehicles, and property; and
WHEREAS, the Plans and Specifications for CIP 301-707 Install Rear Security Gates Project have been completed and are ready for bid; and WHEREAS, the Plans have been reviewed by the Building Department and a Building Permit is ready to be issued upon contractor award; WHEREAS, total funding in the amount of $500,000 is the approved project budget; and

WHEREAS, construction is anticipated to begin in January 2027; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does find that the approval of the plans and specifications and call for bids for CIP 301-707 exempt from review under CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

BE IT FURTHER RESOLVED, that the Council hereby approves the plans and specifications and authorizes the call for bids for CIP 301-707 Install Rear Security Gates Project.

Item 6.3

PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 8th day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ART KIESEL, MAYOR

ATTEST:

PRISCILLA SCHAUS, CITY CLERK
Item 6.3

DATE: September 8, 2026
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager

FROM: Andrew Brozyna, Public Works Director
Laura Galli, Engineering Manager
Francine Magno, Senior Civil Engineer
Jerrick Carandang, Associate Engineer
DEPARTMENT: Public Works
SUBJECT: Amendment No. One (1) in the Amount of $235,366 to Task Order No. IR-2026-01 with Interactive Resources, Inc. For Professional Architecture and Engineering Services for Phase 2 of the Renovate Elevators in City Buildings Project (CIP 301-708)

RECOMMENDATION
It is recommended that the City Council adopt the attached resolution authorizing:

1. The Mayor to execute Amendment No. 1 in the amount of $235,366.00 to Task Order No. IRI-2026-01 with Interactive Resources, Inc (IR) for professional architecture and engineering services for Phase 2 of the Renovate Elevators in City Buildings Project (CIP 301-708) for a total amount not to exceed $297,198 for Task Order No. IRI-2026- 01; and

2. The increase of the project contingency from $9,000 to $32,500 with authorization given to the City Manager or his designee to execute contract amendments up to the contingency amount.

Item 6.4

EXECUTIVE SUMMARY
CIP 301-708 addresses permanent elevator improvements to the four (4) elevators in City-owned facilities located at City Hall, the Fire Department, the Corporation Yard and the Community Center Annex. Design services for the project were divided into two phases. Phase 1 services included inspection and condition assessment of each elevator (including development of preliminary design documents and construction cost estimates). Phase 2 services will consist of the preparation of construction documents for bidding and construction support services. IR was hired by the City to complete Phase 1 services. Based on satisfactory completion of Phase 1, staff elected to negotiate and engage IR for the Phase 2 services.

With the execution of Amendment No. 1, IR will begin work on final design and preparation of construction documents. The proposed fees to complete Phase 2 total an amount of $235,366. Funding is available in the approved budget for CIP 301-708.

BACKGROUND
The City operates and maintains four (4) existing elevators in City-owned buildings located in the Government Center (City Hall and the Fire Department), the Corporation Yard Administration Building, and the Community Center Annex. These elevators date back to each building’s original construction, are at the end of their useful lives, and are experiencing an increasing number of failures.

Despite regular inspections and repeated repairs over the years, the elevators continue to require significant maintenance and resources to remain operational for staff and public use. These efforts are no longer cost effective given the age of the equipment.

The cumulative maintenance costs and more frequent periods of downtime indicate that modernization is the best long-term solution. CIP 301-708 consists of the permanent modernization of these elevators and addresses improvements to meet current ADA accessibility requirements and other code compliance upgrades.

On November 17, 2025, under the City Manager’s authority, staff issued an RFP for professional engineering services, to qualified professional engineering consulting firms that specialize in elevator modernization as well as the City’s on-call architectural engineering firms. The RFP requested proposers provide a scope of services for two phases of work: Phase 1 consists of a condition assessment and preliminary engineering, to identify specific improvements required for each elevator; and Phase 2 consists of the development of construction documents for bidding including construction support services.

On February 17, 2026, the City Council adopted City Resolution No. 2026-009 approving Task Order No. IR-2026-01 with IR in the amount of $61,832 and established a contingency in the amount $9,000 for Phase I.

Item 6.4

ANALYSIS
Design was split into two (2) phases. Phase 1 consisted of a condition assessment and preliminary engineering, and Phase 2 consists of the development of construction documents for bidding including bid and construction support services along with providing record drawings and closeout. An assessment of the elevators was necessary to be completed prior to development of construction documents in order to better understand the existing conditions and more accurately define the level of effort required to complete the design services.

IR has successfully provided the necessary deliverables required to complete Phase 1 and is ready to start Phase 2. IR’s Phase 2 proposal was reviewed and analyzed by staff from Public Works Engineering. IR has demonstrated in their proposal and Phase 1 work that they understand the scope of work fully and are uniquely qualified to perform the work required for this project. Their proposal is comprehensive and meets the requirements outlined in the RFP.

Amendment No. 1 for Phase 2 will provide final design, bid and construction support services along with record drawings and closeout services. Staff anticipates that final design will be completed in November 2026 with approval of plans, specifications, and construction estimates (PS&E) and calls for Bids to be brought to City Council in December 2026.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
On February 17, 2026, the City Council determined that the project was categorially exempt pursuant toCEQA Guidelines section 15301 (Cat Ex Class 1, Existing Facilities.

FISCAL IMPACT
The fiscal impact of this resolution is $258,866, including (a) $235,366 for the task order amendment to IR; (b) $23,500 contingency increase to mitigate any unforeseen tasks and other additional services that may be required. A contingency of 10 - 15% is typically established for design contracts to address unforeseen scope changes or additions. A contingency in the amount of $9,000 was established for Phase 1 and has not been expended. Therefore, an additional $23,500 is necessary to establish a total contingency of $32,500. Funding is available in the approved budget for CIP 301-708.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Facilities and Infrastructure
Item 6.4

ATTACHMENTS
Attachment 1 – Resolution
Attachment 2 – Amendment No. 1
Item 6.4

RESOLUTION NO.____________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY AUTHORIZING AMENDMENT NO. ONE (1) IN THE AMOUNT OF $235,366 TO TASK ORDER NO. IRI-2026-01 WITH INTERACTIVE RESOURCES, INC FOR PROFESSIONAL ARCHITECTURE AND ENGINEERING SERVICES FOR PHASE 2 OF THE RENOVATE ELEVATORS IN CITY BUILDINGS PROJECT (CIP 301-708) FOR A TOTAL AMOUNT NOT TO EXCEED $297,198 FOR TASK ORDER NO. IRI2026-01; AN INCREASE OF THE PROJECT CONTINGENCY FROM $9,000 TO $32,500

CITY OF FOSTER CITY
WHEREAS, the four (4) elevators in City-owned buildings located at City Hall, the Fire Department, the Corporation Yard, and the Community Center Annex are at the end of their useful lives and are experiencing an increasing number of failures; and WHEREAS, renovating and modernizing these elevators will allow the City to provide up-to-date and reliable vertical transportation for members of staff and the public while meeting current ADA accessibility requirements; and WHEREAS, design was split into two phases in order to allow for a condition assessment to be performed to inform the specific scope to be developed as part of the second phase; and
WHEREAS, on February 17, 2026, the City Council adopted Resolution No. 2026- 009 approving Task Order No. IR-2026-01 with Interactive Resources (IR) in the amount of $61,832 to provide Phase 1 services which includes an assessment of existing conditions, and preliminary engineering; and
WHEREAS, on February 17, 2026, the City Council determined that the project was categorially exempt pursuant to CEQA Guidelines section 15301 (Cat Ex Class 1, Existing Facilities); and
WHEREAS, based on satisfactory completion of Phase 1, as outlined in the Request for Proposals, staff elected to negotiate and engage with IR for Phase 2 services; and
WHEREAS, IR will perform Phase 2 which includes final design and development of construction documents for bidding and provide bid and construction support services for the project; and
WHEREAS, funding is available in the approved project budget.

Item 6.4

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorize:

1. The Mayor to execute Amendment No. One (1) in the amount of $235,366 to Task Order No. IR-2026-01 with Interactive Resources, Inc to provide professional architecture and engineering services for Phase 2 of the Renovate Elevators in City Buildings Project (CIP 301-678) for a total amount not to exceed $297,198 for Task Order No. IRI-2026-01.

2. The increase of the project contingency from $9,000 to $32,500 with authorization given to the City Manager or his designee to execute task order amendments up to the contingency amount.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Amendment, in the form attached hereto, with minor, non-substantive revisions that may be approved by the City Manager and City Attorney, and to execute any other necessary documents to effectuate the terms of the agreement.

PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 8th day of September 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ART KIESEL, MAYOR
ATTEST:

PRISCILLA SCHAUS, CITY CLERK
Item 6.4

Renovate Elevators at City Buildings (FY25-26) Project (CIP 301-708) Task Order Amendment No. 1

CITY OF FOSTER CITY
AMENDMENT NO. ONE (1)
TO TASK ORDER NO. IR-2026-01
DATE: August 27, 2026 CHARGE ACCOUNT: 301-0910-708-4251 PROJECT NAME: RENOVATE ELEVATORS AT CITY BUILDINGS (FY22-23) PROJECT (CIP 301-708)
TO: INTERACTIVE RESOURCES, INC., Based on mutual agreement, the following work is hereby included in the Agreement dated 5th of August 2024 CHANGE REQUESTED BY: Interactive Resources, Inc. and City of Foster City Based on mutual agreement, Interactive Resources, Inc. and City of Foster City agree to amend the original Task Order No. IR-2026-01, dated February 17, 2026 (“Original Task Order”) pursuant to Section 17 of the Master Professional Services Agreement dated August 5, 2024, to add additional work for specified amounts, which are identified as follows:

ORIGINAL TASK ORDER AMOUNT $ 61,832.00
AMOUNT OF AMENDMENT NO. ONE (1) $ 235,366.00
REVISED TASK ORDER AMOUNT $ 297,198.00
Additional work included in the task order amendment:

Task 2 – Prepare Plans, Specifications and Estimates

1. Design Development and Consultant Coordination
This phase includes advancing architectural design, integrating consultant input, and performing the technical analyses necessary to support preparation of coordinated construction documents consistent with City standards.

2. 60% Design Submittal
The 60% submittal will include 60% Design Documents,
including coordinated plans, bid schedule, draft measurement and payment section, draft technical specifications, and a specification table of contents, along with updated cost and schedule projections appropriate to this phase. The submittal will also identify any required third-party scope and include supporting conceptual design materials to aid coordination. $ 103,350.00
Item 6.4

Renovate Elevators at City Buildings (FY25-26) Project (CIP 301-708) Task Order Amendment No. 1

Early documentation will be prepared where external utility review may be required.

3. 90% Design Submittal
The 90% submittal will include updated plans, a refined construction cost, complete specifications and an updated construction schedule.

4. 100% Design Submittal
The 100% submittal will include final construction documents suitable for bidding and construction, including completed plans, technical specifications, a final probable construction cost, and a final construction schedule. City front-end specifications will be incorporated into the project manual.

Following City acceptance of the final design, we will issue “For Construction” drawings and technical specifications.

5. Review and Quality Control
Consultant shall submit design deliverables for City review, lead responses to review comments, participate in coordination meetings, and incorporate agreed-upon revisions into
subsequent submittals.

Task 3 – Bid Support

1. Bid Walk (As Needed)
Respond to bidder questions and attend the pre-bid conference and site walk.

2. Addenda (As Needed)
Prepare and issue addenda to clarify, correct, or modify the bidding documents.

3. Bid Evaluation Support (1–2 Weeks)
Assist the City with review and evaluation of bids and proposed subcontractors, as requested.

4. Conformed Documents (1–2 Weeks)
Prepare a conformed set of plans and specifications
incorporating addenda and accepted bids prior to construction, if requested.
$ 33,714.00
Task 4 – Construction Administration

1. Meetings and Site Visits
Attend the pre-construction meeting and participate in
construction meetings and site visits to observe general progress and site conditions.

2. Submittals and RFIs
Prepare a submittal log and review contractor submittals, RFIs, substitution requests, and proposed change orders for
$ 52,756.00
Item 6.4

Renovate Elevators at City Buildings (FY25-26) Project (CIP 301-708) Task Order Amendment No. 1

conformance with the Contract Documents, responding
promptly to support construction progress.

3. Punchlist and Final Inspection
Conduct a punchlist inspection prior to final acceptance.

Prepare and maintain a punch list identifying corrective work and completion status. Perform a final inspection following completion of corrective work to verify deficiencies are addressed. Provide documentation of final inspection and confirmation of punch list items completed.

Task 5 – Record Drawings and Closeout

1. Record Drawings
Provide record drawings in .dwg format.

2. Warranty Inspection
Coordinate and prepare a warranty inspection 12 months from the date of substantial completion.
$ 45,546.00
Subtotal $ 235,366.00
REVISED CONTRACT AMOUNT $ 297,198.00
Except as specifically modified herein, all other terms and provisions in the Task Order No. IR-2026-01 shall remain unchanged.

Interactive Resources, Inc. have given careful consideration to the work proposed and hereby agree, if this proposal is approved, to provide all equipment, furnish all materials except as may otherwise be noted above, and to perform all services necessary for the work above specified, and to accept as full payment therefore the prices shown above. [Signatures on Next Page]
Item 6.4

Renovate Elevators at City Buildings (FY25-26) Project (CIP 301-708) Task Order Amendment No. 1

IN WITNESS WHEREOF, the City and Interactive Resources, Inc. have executed this Amendment Number One, which shall be effective as of the date identified above, regardless of when it is executed.

City of Foster City
DATED:

ART KIESEL, MAYOR

CONSULTANT
DATED: __________________________________

ANDREW BUTT, PRINCIPAL-IN-CHARGE
INTERACTIVE RESOURCES, INC.

ATTEST:

BY: ____________________________________

PRISCILLA SCHAUS, CITY CLERK
APPROVED AS TO FORM:

BY: ___________________________________
BENJAMIN L. STOCK, CITY ATTORNEY
Item 6.4

DATE: September 8, 2026
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM: Derek Schweigart, Parks and Recreation Director
Tiffany Oren, Recreation Manager
DEPARTMENT: Parks and Recreation
SUBJECT: Second Amendment to the Concession Agreement with Edgewater Marine LLC to Extend Boat Rental Services Through September 30, 2028

RECOMMENDATION
It is recommended that the City Council adopt the attached resolution authorizing the Second Amendment to the Concession Agreement with Edgewater Marine LLC, extending the agreement for boat rental services through September 30, 2028.

EXECUTIVE SUMMARY
Edgewater Marine LLC has been providing boat rental concession services in Foster City since November 2016. The original Concession Agreement expired on June 30, 2026. To maintain uninterrupted service while updated agreement terms were finalized, the City Council approved a First Amendment extending the Concession Agreement through September 30, 2026. City staff and Edgewater Marine have completed negotiations on the first optional renewal term and agreed upon revisions to Exhibits A and E of the original Concession Agreement.

Staff recommend approval of the Second Amendment, which:
• Extends the agreement term through September 30, 2028.

Item 6.5

• Revises Exhibit A to clarify operational requirements, including approved passenger loading and unloading areas and docking locations, and to allow operations or promotional activities at additional City-approved locations. • Revises Exhibit E to establish requirements for City-approved public events conducted in conjunction with the concession, including event approval, operational standards, and measures to minimize impacts on park operations and public access.

Approval of the Second Amendment will ensure the continued operation of boat rental services while updating the agreement to reflect current operational practices and responsibilities.

BACKGROUND / ANALYSIS
Edgewater Marine has provided boat rental concession services in Foster City since November 2016. The most recent agreement was awarded by City Council at their meeting on January 4, 2021. The agreement included an initial term through June 30, 2026, with two optional two-year renewal terms.

To avoid an interruption in boat rental services, the City Council approved a First Amendment extending the agreement through September 30, 2026, while staff and Edgewater Marine completed negotiations regarding the first renewal term and updates to the agreement. Those negotiations have been completed, and the parties have agreed to revisions to Exhibits A and E of the original Concession Agreement.

The proposed Second Amendment extends the agreement term through September 30, 2028 and incorporates the following revisions:
• Exhibit A: Revised to reflect current operating practices, including approved passenger loading and unloading areas and authorized docking locations. The revisions also provide flexibility for Edgewater Marine to conduct boat rental operations or promotional activities from additional City-approved locations, subject to prior City approval.
• Exhibit E: Revised to establish standards for City-approved public events conducted in conjunction with the concession. The requirements address advance City approval, event frequency and duration, attendance, permitted activities, parking and public access, and other operational considerations. The City retains the authority to condition or deny an event based on safety, operational, or public access impacts.

Item 6.5

The Public Event Use Requirements (Exhibit E) establish a consistent process for City review and approval of concession-related public events while preserving the City's authority to impose operational conditions necessary to protect public safety, park operations, and public access.

Edgewater Marine has maintained a positive working relationship with the City and continues to provide a recreational service that supports lagoon-based recreation for residents and visitors. Staff believe the proposed Second Amendment reflects current operational needs while ensuring continued public access to boat rental services.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Not Applicable

FISCAL IMPACT
There is no direct fiscal impact associated with approval of the Second Amendment.

Under the agreement, the City continues to receive concession revenue equal to seven percent (7%) of the concessionaire's gross revenues. Approval of the extension will ensure the continued receipt of concession revenue while maintaining public boat rental services without additional operating costs to the City. For the period January – December 2025, the amount received from Edgewater Marine was approximately $16,778.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
City Council Operations and Improved Community Engagement

ATTACHMENTS
Attachment 1 – Resolution
Attachment 2 – Second Agreement Amendment
Attachment 3 – Revised Exhibits A and E to the Concession Agreement Item 6.5

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY

AUTHORIZING THE MAYOR TO EXECUTE THE SECOND AMENDMENT TO THE

CONCESSION AGREEMENT WITH EDGEWATER MARINE LLC FOR BOAT RENTAL SERVICES AND EXTENDING THE AGREEMENT THROUGH SEPTEMBER 30, 2028

CITY OF FOSTER CITY
WHEREAS, on January 4, 2021, the City Council approved a Concession Agreement with Edgewater Marine LLC to provide boat rental services within the City of Foster City, with an initial term from January 1, 2021 through June 30, 2026, and optional renewal terms; and
WHEREAS, on June 15, 2026, the City Council subsequently approved a First Amendment extending the term of the Concession Agreement through September 30, 2026, to ensure uninterrupted boat rental services while the City and Edgewater Marine negotiated updated agreement terms; and
WHEREAS, City staff and Edgewater Marine have completed their review of the Concession Agreement and mutually agreed upon revisions to Exhibits A and E of the Agreement to reflect updated operational requirements and public event use requirements; and
WHEREAS, the proposed Second Amendment would extend the Concession Agreement through September 30, 2028; and
WHEREAS, the City Council finds that extending the agreement through September 30, 2028, is in the best interest of the City and its residents.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby approve a Second Amendment to the Concession Agreement, attached hereto, with Edgewater Marine LLC for Boat Rental Services, extending the agreement thorough September 30, 2028, and authorizes the Mayor to execute the Second Amendment on behalf of the City.

Item 6.5

PASSED AND ADOPTED as a Resolution of the City Council of the City of Foster City at the regular meeting held on the 8th day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ART KIESEL, MAYOR
ATTEST:

PRISCILLA SCHAUS, CITY CLERK
Item 6.5

SECOND AMENDMENT TO CONCESSION AGREEMENT (CAO Edits) 4913-0100-1413 v.1.docx

SECOND AMENDMENT TO CONCESSION AGREEMENT
THIS SECOND AMENDMENT ("Second Amendment") is made and entered into this 8th day of September, 2026, by and between the CITY OF FOSTER CITY, hereinafter called "CITY," and EDGEWATER MARINE LLC, hereinafter called "CONCESSIONAIRE." The CITY and CONCESSIONAIRE entered into a Concession Agreement dated January 1, 2021 (“Agreement”), for the provision of boat rental services within the City of Foster City, with a term through June 30, 2026, and optional extensions through June 30, 2030.

The parties subsequently entered into an Amendment dated June 15, 2026, extending the Agreement through September 30, 2026.

The CITY and CONCESSIONAIRE now desire to exercise the first optional two-year extension of the Agreement and update certain operational provisions.

The parties therefore agree as follows:

1. Term
The term of the Agreement is hereby extended through September 30, 2028, pursuant to the first optional two-year extension provided in the Agreement.

2. Exhibit A
Exhibit A, Scope of Work and Schedule, of the Agreement is hereby amended and restated in its entirety, as attached hereto.

3. Exhibit E
A new Exhibit E, Public Event Use Requirements for Concessionaire Operations, is hereby added to the Agreement and incorporated herein by this reference.

4. Continuing Effect
Except as expressly amended by this Second Amendment, all other terms and conditions of the Agreement, as previously amended, shall remain unchanged and in full force and effect.

Item 6.5

SECOND AMENDMENT TO CONCESSION AGREEMENT (CAO Edits) 4913-0100-1413 v.1.docx IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be executed on the date first above written by their respective officers duly authorized in that behalf.

CITY OF FOSTER CITY
Dated:
__________________________________ _______________________________ Art Kiesel, Mayor
ATTEST:

Dated:
__________________________________ _______________________________ Priscilla Schaus, City Clerk
APPROVED AS TO FORM:

Dated:
__________________________________ _______________________________ Benjamin Stock, City Attorney

EDGEWATER MARINE, LLC
Dated:
__________________________________ _______________________________ Michael Terner, Owner
Item 6.5

EXHIBIT A

SCOPE OF WORK AND SCHEDULE
FOR

BOAT RENTAL AT LEO RYAN PARK
The concession agreement grants exclusive right to a single CONCESSIONAIRE to operate a boat rental business for the term of the Agreement. CONCESSIONAIRE shall provide materials and staff to provide the service and shall pay CITY an annual concession fee and monthly use fee.

1. Scope of Deliverables:

Location and Equipment. CONCESSIONAIRE shall operate a boat rental concession from the Boat Park facility and the Leo Ryan Park public boat tie-ups, as authorized by the CITY/DISTRICT. CONCESSIONAIRE shall provide all equipment necessary to operate the concession.

Scope of Services: CONCESSIONAIRE shall operate a boat rental concession on the Foster City lagoon that is open to the general public year-round, subject to weather conditions and operational needs. Standard operating hours during the summer season (March through September) shall be noon to 7:00 p.m. on weekdays and 9:30 a.m. to 7:00 p.m. on weekends. Standard operating hours during the winter season (October through February) shall be noon to 4:30 p.m. on weekdays and 9:30 a.m. to 4:30 p.m. on weekends. CONCESSIONAIRE may modify or suspend operations during adverse weather or other conditions affecting the safe operation of the concession.

CONCESSIONAIRE shall vacate the premises when reasonably requested by the CITY for City-sponsored events, maintenance activities, or other operational needs.

CONCESSIONAIRE shall, at its sole cost and expense, maintain and operate the concession in a clean, safe, sanitary, and orderly condition, free of trash, debris, and obstructions, and in compliance with all applicable federal, state, and local laws, regulations, ordinances, and policies relating to public health, safety, and welfare.

CONCESSIONAIRE shall promptly correct any unsafe or hazardous conditions. No alcoholic beverages (except as otherwise permitted herein), hazardous materials, explosives, or other dangerous goods shall be sold, stored, or kept on the premises. No offensive, unlawful, or dangerous activity shall be conducted or permitted on the premises.

Additional Requirements. The concession shall be operated in accordance with the following requirements:
• Garbage Disposal: Disposal of garbage into the Foster City lagoon is prohibited.

An enclosed trash receptacle shall be maintained on each rental vessel at all times.

CONCESSIONAIRE shall be responsible for the proper disposal of all recyclable Item 6.5

and non-recyclable waste. CONCESSIONAIRE may assess a cleaning fee when additional cleanup is required.
• Alcoholic Beverages: Alcohol consumption aboard rental vessels is permitted.

Operation of a vessel while under the influence of alcohol or drugs is strictly prohibited. Smoking and vaping are prohibited on all rental vessels in accordance with the Foster City Municipal Code.
• Passenger Loading and Unloading: Passengers may embark and disembark only at locations approved by the CITY/DISTRICT, including designated public docks and authorized private property, where permission has been granted by the property owner.
• Waterway Route: Rental vessels shall operate primarily within the main lagoon waterways and maintain a minimum distance of 25 feet from private property bulkheads. Vessels shall not enter the smaller residential channels except to access a renter's private property and shall not operate beneath the Highway 92 bridge.
• Docking: Docking is permitted only at designated public docks approved by the CITY/DISTRICT, including Ryan Park, Boat Park, Marlin Cove Floating Dock, Catamaran Park, and Edgewater Place, as well as any other City-approved public docking locations, or at private docks owned or leased by, or otherwise authorized for use by, the renter. CONCESSIONAIRE shall provide each renter with a lagoon map identifying approved docking locations and non-transit areas. • Boat Identification: Each rental vessel shall display CONCESSIONAIRE's company name, telephone number, and assigned California registration number (CF Number) in accordance with applicable law.
• Community Involvement: Under the direction of the Parks and Recreation Department, CONCESSIONAIRE shall continue to support community boating education programs and shall provide six (6) hours of boat rental time annually to the Foster City Foundation for charitable fundraising purposes. • Noise Control: Operations shall comply with all applicable noise regulations contained in the Foster City Municipal Code.
• Privacy: Renters shall be instructed to respect the privacy of lagoon residents and avoid unnecessary disturbance of adjacent private properties. • Driver Requirements: Operators of rental vessels shall be at least twenty-one (21) years of age and shall provide a valid driver's license, valid payment method, and execute CONCESSIONAIRE's rental agreement prior to departure.

Item 6.5

• Safety: CONCESSIONAIRE shall provide a safety orientation to each renter prior to departure. All rental vessels shall be maintained in safe operating condition and equipped with all safety equipment required by the United States Coast Guard and applicable law. Properly sized life jackets shall be provided for all passengers.

Children under thirteen (13) years of age shall wear a life jacket as required by law.
• Emergency Communication: Renters shall have access to a cellular telephone or other reliable communication device while operating the rental vessel. • Towing: CONCESSIONAIRE shall maintain towing assistance sufficient to respond to disabled rental vessels during all hours of operation. • Additional Operating Locations: Subject to prior written approval by the CITY, CONCESSIONAIRE may operate from additional City-approved locations for boat rental operations or promotional activities. Approval of any additional operating location shall be at the sole discretion of the CITY and may be subject to additional operational requirements or permit conditions.
• Occasional Public Events: Subject to prior written approval by the CITY, CONCESSIONAIRE may conduct occasional Public Events in conjunction with the boat rental concession. Public Events shall be conducted in accordance with the Public Event Use Requirements for Concessionaire Operations set forth in Exhibit E, as may be amended by the CITY from time to time. Approval of a Public Event is granted at the sole discretion of the CITY and does not relieve CONCESSIONAIRE of obtaining any permits or approvals otherwise required by law.

Insurance: CONCESSIONAIRE shall maintain insurance in accordance with this Agreement and Exhibit D. Insurance requirements may be reviewed and updated by the City's Risk Manager, as necessary.

Signs: CONCESSIONAIRE shall provide the CITY with copies of promotional materials intended for display on City property at least ten (10) days prior to use for review and approval. All permanent and temporary signage placed on City property shall be subject to City approval and shall comply with the Foster City Municipal Code and applicable City sign regulations.

Parking: CONCESSIONAIRE shall park vehicles in areas designated by the City/District.

Employees and customers shall be directed by CONCESSIONAIRE to park in designated legal parking spaces. All regulations governing controlled parking spaces and fire lanes shall be observed.

Taxes: CONCESSIONAIRE shall pay when due all taxes levied on personal property on the premises and shall pay any possessory interest tax that may be levied in connection Item 6.5

with use of the premises. CONCESSIONAIRE agrees to indemnify and save City/District harmless from all such taxes.

Condition of Premises: CONCESSIONAIRE agrees to accept City premises and any improvements thereon in the existing condition, “as-is.” City/District shall not be obligated to make any alterations, additions, improvements or repairs.

CONCESSIONAIRE’s Personnel: CONCESSIONAIRE shall keep the CITY informed of the names and contact information for employees or managers responsible for concession operations. All employees shall be at least sixteen (16) years of age, appropriately trained, and readily identifiable as employees of the concession.

Quality of Service; Rates and Charges: CONCESSIONAIRE shall maintain a consistently high standard of service. Service rendered shall be of good quality and that the service shall be prompt, clean, courteous, and efficient. If City/District is of the opinion that any fee is not comparable with fees being charged in other similar operations, the City/District shall notify CONCESSIONAIRE and request it to justify such fee. If City/District shall thereafter reasonably determine that the fee is not comparable, CONCESSIONAIRE shall not implement same.

Renewal of Contract: Not less than two (2) months before the expiration of the current Agreement term, the CITY will review the CONCESSIONAIRE's performance and determine whether to exercise the remaining renewal option. The criteria used for exercising the renewal option shall include, but not be limited to, quality of service, maintenance of the concession site, rates and charges, customer and public input, compliance with this Agreement, and safety procedures.

Lagoon Inspection and Maintenance: City/District reserves the right of entry upon the premises at all reasonable times for inspection purposes and to do any and all work of any nature necessary for maintenance and operation of the lagoon. CONCESSIONAIRE shall be given reasonable notice when any such work may become necessary and will adjust concession operations in such a manner that City/District may proceed expeditiously. City/District shall coordinate with CONCESSIONAIRE in an attempt to cause a minimum of interference with CONCESSIONAIRE’s activities.

Compliance: CONCESSIONAIRE shall comply with all applicable federal, state, and local laws, regulations, ordinances, and City policies governing the operation of the concession and shall promptly correct any unsafe or hazardous conditions.

Project Schedule:
a. Term. The term of this Agreement shall commence on October 1, 2026, and shall expire on September 30, 2028.

Item 6.5

b. Term Extension. The CITY may, at its sole discretion, exercise the remaining renewal option for one (1) additional two-year (24-month) term. Not less than two (2) months before the expiration of the current Agreement term, the CITY may exercise its option to extend the Agreement by providing written notice to the CONCESSIONAIRE.

Item 6.5

EXHIBIT E

PUBLIC EVENT USE REQUIREMENTS FOR CONCESSIONAIRE

OPERATIONS

1. Public Events
For purposes of this Agreement, a Public Event is a City-approved activity conducted by the CONCESSIONAIRE in conjunction with its boat rental concession that is open to the general public. Public Events may include grand openings, anniversaries, promotional events, boating demonstrations, community outreach activities, or other similar activities related to boating, recreation, or lagoon use.

The following are not considered Public Events under this Agreement unless otherwise approved in writing by the CITY:
• Private parties;
• Ticketed events;
• Fundraising events; and
• Activities unrelated to the boat rental concession.

Public Events must occur entirely within the concession area identified in Section 1 of Exhibit A. Events may not extend into the parking lot, Boat Park, or Dog Park without prior written approval by the CITY.

Approval of a Public Event is specific to the CONCESSIONAIRE and may not be assigned, transferred, or subleased.

2. Parking & Dog Park:
• The parking lot is a shared public facility, and access to the Dog Park shall remain available at all times.
• Public Events may not reserve, restrict, or redirect parking without prior written approval by the CITY.
• Public Event activities, queuing, signage, or equipment may not encroach into the Dog Park or otherwise interfere with public access.

3. Public Event Frequency & Duration
• Public Events are limited to a maximum of three (3) events per calendar year. • Public Events may not exceed three (3) hours in duration.

Public Events must conclude by 8:00 p.m.

Public Event requests, including a detailed event plan, shall be submitted to the CITY at least thirty (30) days prior to the proposed event date and require written approval before the event may occur.

Item 6.5

The CONCESSIONAIRE shall coordinate with CITY staff in advance of each approved Public Event and provide final event details prior to implementation.

Public Events shall not conflict with City-sponsored events, park reservations, or normal park operations.

4. Event Size & Attendance
• Attendance at Public Events shall be limited to a maximum of seventy-five (75) participants, unless otherwise approved by the CITY.
• Public Events exceeding standard thresholds for attendance, duration, or event footprint may require:
o IDEC review and approval;
o Additional City permits, approvals, or operational conditions. • The CITY reserves the right to modify, condition, or deny any Public Event based on anticipated operational, safety, or public access impacts.

5. Permitted Activities
Activities conducted during a Public Event shall be land-based unless otherwise approved in writing by the CITY.

Permitted activities may include:
• Live or amplified music, subject to applicable noise regulations; • One (1) food truck;
• Up to two (2) vendor booths; and
• Demonstrations or informational activities related to the boat rental concession.

Additional requirements:
• Alcohol is prohibited at Public Events unless separately approved and permitted by the CITY and all applicable regulatory agencies.
• Public Events may not generate direct revenue (e.g., admission fees or ticket sales).
• All Public Event-related signage must be temporary and approved in advance by the City.
• No on-site cooking without required Fire Department permits. • All food and beverage service must comply with San Mateo County Health requirements.

Item 6.5

The CONCESSIONAIRE shall be responsible for all Public Event setup, breakdown, cleanup, and restoration of the site to its pre-event condition.

6. City Authority
The CITY reserves the right, at its sole discretion, to approve, condition, modify, or deny any proposed Public Event.

The CITY may impose additional operational requirements, insurance requirements, permit conditions, or other reasonable restrictions based on the scope, location, or anticipated impacts of the Public Event.

Approval of one Public Event shall not establish a precedent or create any right to approval of future events.

Item 6.5

DATE: September 8, 2026
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM: Cory Call, Police Chief
DEPARTMENT: Police Department
SUBJECT: Purchase Maintenance Renewal for Police Dispatch Customer Premise Equipment and Authorizing a Supplemental Appropriation of $26,266.89 From the General Fund Balance to Account No. 001- 0630- 421-4246 for FY 2026-2027

RECOMMENDATION
It is recommended that City Council approve the attached resolution (Attachment 1) authorizing the Foster City Police Department (FCPD) to purchase a one-year maintenance renewal from Intrado to maintain the existing Customer Premise Equipment (CPE) for the agency’s dispatch center and authorizing a supplemental appropriation of $26,266.89 from the General Fund to Account 001-0630-421-4246 for FY 2026-2027.

EXECUTIVE SUMMARY
The existing CPE was purchased and installed in 2014 and included a five-year maintenance agreement with Intrado. After the five-year maintenance agreement expired, the FCPD has renewed it each year because Intrado is the sole provider of maintenance for the existing CPE system. Since Intrado is a sole-source vendor, the competitive bidding process is waived under Section 3.04.110 B of the Foster City Municipal Code. The FCPD has utilized one-year maintenance agreements, and this is year 13. Utilizing one-year maintenance agreements is the preferred method to obtain service because of the imminent implementation of the cloud based, NextGen 9-1-1 Item 6.6

(NG9-1-1) system. NG9-1-1 is developed and will be deployed by the Cal OES 9-1-1 branch. However, delays have occurred in the deployment of NG9-1-1, so the FCPD continues to use its current CPE. The renewal of this Intrado maintenance agreement allows the support of the current CPE until the NG9-1-1 system is ready for deployment.

The one-year Intrado maintenance agreement cost $26,266.89. The cost of the agreement is reimbursed fully by the Cal OES; a Commitment to Fund document has been provided to confirm reimbursement (Attachment 3). Reimbursement is often provided within 30 days of the purchase.

BACKGROUND
CPE equipment is used to receive, and process calls made into the 9-1-1 system. Some of the uses of the existing CPE include:
 Receive wireless and landline 9-1-1 calls into the dispatch center.  A text-to-9-1-1 system is in place to receive 9-1-1 text messages into the dispatch center.
 Identify the location of a person calling 9-1-1.
 Identify the location of calls into the 9-1-1 system that were dropped, abandoned by the caller, or misrouted.
 Provide the agency with reporting and analysis information to examine and understand historical activity involving the 9-1-1 system.

The existing CPE was purchased and installed in 2014. According to the Cal OES 9-1-1 Branch, the recommended life of a CPE system is five years, which is when replacement CPE systems are recommended. When purchased by this agency, the existing CPE included five years of maintenance from Intrado. After the five-year maintenance agreement expired, the FCPD has renewed it each year because Intrado is the sole provider of maintenance for the existing CPE system. Since Intrado is a solesource vendor, the competitive bidding process is waived under Section 3.04.110 B of the Foster City Municipal Code. Maintenance for years 6 through 12 has been purchased on an annual basis.

The Cal OES 9-1-1 Branch is working on a cloud-based 9-1-1 system that will take the place of the existing 9-1-1 system. The new system is referred to as NextGen 9-1-1 (NG9-1-1). Cal OES is working closely with vendors, such as Intrado, to make this system available as soon as possible; however, unsatisfactory performance when vendors test their CPE using the NG9-1-1 system have caused substantial delays in the release of NG9-1-1.

Development of the NG9-1-1 system has been ongoing for several years. Because of the significant improvements and capabilities expected of the NG9-1-1 system when compared to the existing 9-1-1 system, the FCPD made the decision to retain the Item 6.6

existing 9-1-1 system and CPE until the NG9-1-1 system is available. With the regular maintenance and service that Intrado has provided, the existing CPE has continued to serve the agency and community well. This is expected to continue through year 13.

Until the NG9-1-1 is available, the existing CPE must be maintained and serviced regularly, and expeditiously when problems arise. The agency’s CPE is essential and is heavily relied upon to provide necessary services to the community. Intrado has maintained the existing CPE for twelve years; there have been no issues with Intrado’s service that would cause concern with renewing our agreement with Intrado for an additional year of maintenance and service. Included in the maintenance renewal from Intrado is software protection, remote technical support, on-site support, and hardware protection service. As the maintenance period begins on 9/04/2026, Intrado confirmed the existing maintenance plan would continue uninterrupted as we work toward making payment.

Currently, NG9-1-1 deployment is behind schedule. The State has not provided an exact deployment time, but the FCPD will continue with the Intrado CPE maintenance service until final implementation of NG9-1-1.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Not Applicable

FISCAL IMPACT
The fiscal impact of the proposed resolution is $26,266.89, which will be appropriated to account no. 001-0630-421-4246 in the FCPD budget from the City’s General Fund. This purchase will be initially funded by the City and subsequently reimbursed by the Cal OES 9-1-1 Branch. A Commitment to Fund document (Attachment 3) was provided by the Cal OES 9-1-1 Branch.

These funds were not included in the department’s FY 2026-27 budget approved on June 15, 2026 because the department anticipated that a new Next Generation 911 software solution would be identified and selected before the renewal became necessary, eliminating the need to fund the existing software renewal.

The General Fund fund balance was $60.0 million as of July 1, 2026, which exceeds the 50% minimum reserve level by $20.7 million.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Public Safety and Social Equity
Item 6.6

ATTACHMENTS
Attachment 1 – Resolution
Attachment 2 – Quote from Intrado for a Maintenance Renewal Period of 9/04/2026- 9/03/2027
Attachment 3 – Form TD-288: Commitment to Fund document from the Cal OES 9-1-1 Branch
Item 6.6

RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY

AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE A ONE-YEAR

MAINTENANCE RENEWAL FROM INTRADO TO MAINTAIN THE EXISTING DISPATCH CUSTOMER PREMISE EQUIPMENT (CPE); AND AUTHORIZING APPROPRIATION OF $26,266.89 FROM THE GENERAL FUND TO ACCOUNT 001- 0630-421-4246

CITY OF FOSTER CITY
WHEREAS, on November 18, 2013, the City Council adopted Resolution No. 2013-86 authorizing the Foster City Police Department to accept a 9-1-1 equipment purchase funding allotment of $154,000 from the State of California, and to enter into a contract for the purchase, installation, and maintenance of replacement 9-1-1 telephone communications equipment from Intrado in the amount not to exceed $154,000; and WHEREAS, the Department is interested in purchasing a maintenance renewal plan for the existing CPE; and
WHEREAS, the Department dispatch center relies on the CPE to receive wireless calls, landline calls, and text messages into the police dispatch 9-1-1 system; and WHEREAS, the Department CPE provides reporting and analysis information to examine and understand historical 9-1-1 system activity; and WHEREAS, Intrado will provide the purchased maintenance and service of their existing CPE as they have done for the previous twelve years; and WHEREAS, the maintenance renewal period will be September 4, 2026 – September 3, 2027, and will include software protection, remote technical support, onsite support, and hardware protection service; and
WHEREAS, CPE is essential equipment and is heavily relied upon to provide necessary services to the community; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City does hereby authorizes the purchase of a maintenance renewal plan from Intrado to maintain and service the existing police CPE for a total cost of $26,266.89, of which $26,266.89 will be reimbursed to the City by the California Office of Emergency Services 9-1-1 Branch.

BE IT FURTHER RESOLVED, the City Council authorizes appropriation of $26,266.89 from the General Fund to Account 001-0630-421-4246 for a total cost of $26,266.89.

Item 6.6

PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 8th day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________

ART KIESEL, MAYOR
ATTEST:
_______________________________

PRISCILLA SCHAUS, CITY CLERK
Item 6.6

liairmoo
Company Name : Intrado Life & Safety, Inc.

Maintenance Renewal
for
Foster City Police Department, CA
Direct Sales
Quote Number: 2839
Version: I
August 03, 2026
Theterms and conditions available at https://www.intrado.com/leHal-privacy/terms/call-handlinz as of the date of this Quote will apply to this Quote, unless the parties have entered into a separate mutually executed agreement, or Customer is purchasing under a cooperative purchasing agreement. The terms of this Quote will govern any conflict with the above-mentioned terms, and Customer's issuance of a purchase order for any or all of the items described in this Quote will constitute acknowledgement and acceptance of such terms. No additional terms in Customer's purchase order will apply. This document contains confidential and proprietary information oflntrado, and such information mav not be used or disclosed without orior written consent.

Item 6.6

Summary - Foster City PD
Item
Maintenance
Total:

Year
Year 13
Systems Professional
Services
Recurring
Services
Totals
Copyright 2026 Intrado Life & Safety, Inc.
2839 vl - Foster City Police Department, CA

Maintenance
Services
S26,266.89
S26,266.89
Price
S26,266.89
!!126,266.89
Totals
S26,266.89
S26,266.89
August 03, 2026
Item 6.6

Configuration Parameters - Foster City PD
Site Configuration
Total Number of Positions 3 Primary
Summary
Onsite Maintenance Services
Maintenance Services
Item# Description Qty List Price Selling Price
S20,400.18
S5,866.71
Total
Onsite Maintenance Services
950999/ONSI-1/1 0n-Site Maintenance, (per position
/ year for 1 to 10 positions) - Year
13 96,800.06 S6,800.06 !>20,400.18
Subtotal S20,400.18
Maintenance Services
950999/HPSAI/1 Hardware Protection Stand Alone
System - /Position - Year 13
950999/PROI/1 Software Protection and Remote
Technical Support - /Position - Year
13 9772.95
Sl,182.62
S772.95
91,182.62
52,318.85
S3,547.86
Subtotal SS,866.71
Total 926,266.89
Copyright 2026 Intrado Life & Safety, Inc.
2839 vl - Foster City Police Department, CA

August 03, 2026
Item 6.6

Notes
I This quote is providing pricing for (3) Call Taking Positions for the following services:
- Software Protection and Remote Technical Support
- On Site Maintenance
- HW Protection
Effective: 4 SEP 2026 - 3 SEP 2027
Previous Quote: Q78643D
Bridge Maintenance (Year 7 and beyond) Total Protection Support Services cover only Intrado Application support. Out of warranty workstation and server Hardware and or Operating System support is not covered under Software Protection & Remote Technical Support Services.

Intrado will make best efforts, but not responsible for sourcing replacement parts for any of the out of warranty system Hardware components.

In addition, iflntrado determines that any failure(s) have been caused in whole or in part by out of warranty hardware, any associated help desk, technician, and or engineering service costs related with the diagnostics of the failure condition will be invoiced to the customer at published rates. 2 Software Protection and Remote Technical Support is a coverage requirement with the purchase and ownership of Intrado CPE system equipment.

Software Protection and Remote Technical Support cannot be deleted from quotes or system orders.

Once a Software Protection and Remote Technical Support service contract is established for the site during system initial purchase, all items subsequently added to the site will not require an additional contract, but the acquisition of additional positions will increase the price of the services. a. For sites with one year coverage contracts, the increased price will be reflected in the quote at the next contract renewal point.
b. For sites with multi-year agreements, the customer will be required to retract the remaining years of the original purchase order and issue a new purchase order for the remaining period covering the original system and new positions.

If a contract for Software Protection and Remote Technical Support expires without renewal, causing a lapse in coverage, the customer's access to the Support Center will be discontinued and a notification of services termination will be issued. Reinstatement of the lapsed coverage will require the following from the customer:
a) Payment in full for the lapsed period at the prevailing per-seat rate b) Purchase of a new maintenance agreement (one-year or five-year) Copyright 2026 Intrado Life & Safety, Inc.
2839 vl - Foster City Police Department, CA

August 03, 2026
Item 6.6

c) System Recertification fees in the form of a Class A inspection at 91,500.00 per day plus related travel and expense charges.See the Intrado GIS Portolio Service Guide for more information.

Software Protection
This offering provides for the availability of software product updates. Installation and training (if needed) are not included. Intrado will publish periodic software release bulletins to customers which announce important product updates for Intrado software. Customers may then request the new update from Intrado based on applicability of the release to customer's system. Customer is responsible for installation of all these releases, unless the On-Site Maintenance Service is purchased. If On-Site Maintenance has not been purchased and the customer prefers to have Intrado deploy a new release, Intrado will dispatch appropriate personnel to perform the upgrade on a mutually agreed upon date at Intrado's then current prices for such services.

Remote Technical Support
Support is provided by associates who specialize in the diagnosis and resolution of system performance issues. Remote Technical Support is available 24/7 through both a toll free hotline and a secure customer Internet portal. All service inquiries are tracked by a state-of-the-art CRM trouble ticket system that can be queried by customers through the online portal to obtain the most up-to-date status on their issues. 3 On-site Support Services are primarily designed to assist with issues that require system expertise in troubleshooting and restoration at the customer's location. On-site Support Services include travel costs and time and labor related to the service incident. Also included in the service are quarterly on-site preventative and routine maintenance reviews (four per year) of the customer's Intrado system. These maintenance visits can include the installation of routine updates to software. Training, configuration changes, reprogramming and system upgrade labor are not included in this offering, but are available for purchase. On-Site Support Services options include the designation of a technician dedicated specifically to the customer's deployment(sl or alternately a non-dedicated resource available for use with other customers. Intrado may engage third-party vendors to provide the On-Site Support Services. 4 Hardware Protection Service provides for the replacement of any non-operating Intrado provided hardware component, with the exception of monitors. This offering only provides for the replacement of the hardware item.

Installation services and training (if needed) are not included. This service does not cover items where warranty has been voided due to abuse, Force Majeure or other actions. When the Intrado Technical Support Center concludes that an item is non-operational, a fully functioning new or refurbished unit will be shipped to the customer. This unit will then become the property of the customer and will restore the functionality of the non-working item, but it may not be the exact same model as the original. The shipment of the replacement item will include a pre-printed shipping label used for the return of the nonworking item from the customer.

Copyright 2026 Intrado Life & Safety, Inc.
2839 vl - Foster City Police Department, CA

August 03, 2026
Item 6.6

Terms

VENDOR NAME
SUBMIT P.0
Intrado Life & Safety, Inc.

Include quote number
and customer EIN/Tax Identification Number
on P.0
erd-ordermanagementtea [email protected]
PRICING All prices are in USD
Taxes, if applicable, are extra.

Handling and Shipping charges are extra unless specified on the quote.

SHIPPING TERMS FCA (Montreal), INCOTERMS 2023

INVOICING

DELIVERY

VALIDITY
If Intrado is not performing Installation, software and equipment will be deemed accepted when Intrado has completed its shipping obligations. If Intrado is performing Installation, then Customer will provide Intrado with a written notice of acceptance or rejection, based on a Severity Level 1 or 2 failure (as defined in the Maintenance and Support termsl within ten calendar days after Intrado's notice of System Cutover ("Notification Date"l which acceptance will not be unreasonably withheld or conditioned. If Customer does not accept software and equipment, it will notify Intrado in writing within ten calendar days of the Notification Date, and will specify the Severity Level 1 or 2 failure.

Intrado will use commercially reasonable efforts to promptly diagnose and correct all identified failures, and the acceptance process will be repeated until acceptance occurs. If Customer fails to provide written notice of rejection as stated above within the time stated above, acceptance will be deemed to have occurred. "System Cutover" will mean the first date that software and equipment is used for live call-taking or dispatching. If software and/or equipment are being installed at multiple sites, the above acceptance process will apply to each site. The date of acceptance of the first site will be referred to as "Final Acceptance." Services will be deemed accepted when performed. Ifinstallation is not purchased, then all fees will be invoiced on shipment. Ifinstallation is purchased, Customer will be invoiced according to the following terms:
ii 30% on acceptance of Customer's Order
ii 30% on shipment
* 30% on System Cutover
* 10% on Final Acceptance
TBD
Quote expires on January 29, 2027.

However, part numbers beginning with Q, such as QXXXXX, constitute unique third-party components.

These components, including model and price, (i) may be subject to change at any time; and (ii) are noncancellable, non-refundable, and non-exchangeable at any time.

COPYRIGHT The information contained in this document is proprietary to Intrado Life & Safety, Inc. and is offered solely for the purpose of evaluation.

Copyright 2026 Intrado Life & Safety, Inc.
2839 vl - Foster City Police Department, CA

August 03, 2026
Item 6.6

Optional Signature Page
Customer can purchase the products and services in this Quote by:

Issuing a purchase order for the Total Amount of the quote OR
By signing below
Intrado Quote Number:2839 Date Issued: August 03, 2026
Total Purchase Amount (Not including Optional Products or Services):
'B:allat';e"T'Oatoa'l Ao'maount Upfront: j Bill Annually:

ACCEPTED AND AGREED:

Customer is committing to the Total Purchase Amount listed above.

Printed Name:

City Police Department
MAgt=: tgc
Title: chpmtzv, hi ctr4 ht,-ir,r Cemyt
Date Signed: 9/;,o/74)
A customer purchase order is required to pay any invoice relating to this quote. Customer acknowledges that Intrado will not ship any equipment or software, or commence any services, until it has received customer's corresponding purchase order.
2 A customer purchase order is NOT required to pay any invoice relating to this quote. The signature aboveauthorizes Intrado to ship, provide services, and invoice customer.

The terms and conditions available at https://www.intrado.com/legal-privacy/terms/call-handling as of the date ofthisQuotewill applyto thisQuote, unless the parties have entered into a separate mutually executed agreement, or Customer is purchasing under a cooperative purchasing agreement. The terms of this Quote will govern any conflict with the above-mentioned terms, and Customer's issuance of a purchase order for any or all of the items described in this Quote will constitute acknowledgement and acceptance of such terms. No additional terms in Customer's purchase order will apply. This document contains confidential and proprietaryinformation oflntrado, and such information may not be used or disclosed without prior written consent.

Copyright 2026 Intrado Life & Safety, Inc.
2839 vl - Foster City Police Department, CA

August 03, 2026
Item 6.6

CALIFORNIA GOVERNORS OFFICE OF EMERGENCY SERVICES
COMMITMENT TO FUND 9-1-1 EQUIPMENT AND SERVICES
OES-PSC-288 (Rev. 04-2026)
Public Agency:

Address:

City, State, Zip:

PSAP Manager:

E-mail Address:

Phone Number:

ALT Phone:

Type of Funding Request:
( ) 9-1-1 Equipment ( ) 9-1-1 Network ( ) Training
( ) 9-1-1 Education ( ) County Coordinator Expense ( ) 7-Digit Phone Lines (X) Maintenance
Quantity Service/
Eqmt. ID# Unit Cost Installation Monthly Cost # Months
(Maintenance)
Total Recurring
Cost
Total NonRecurring Cost
3 $6,800.06 $20,400.18
3 $772.95 $2,318.85
3 $1,182.62 $3,547.86
$0.00 $26,266.89
PSC-288 Expiration Date:
30098
DATE
Contractor Name:

Mailing Address:

City, State, Zip:

Representative:

E-Mail Address:

Phone Number:

ALT Contact/Phone:

Foster City Police Department
1030 Hillsdale Blvd
Foster City, CA 94404
Mark Lee
[email protected]
Chicago, IL 60674-7077
(650) 286-3332

STATE OF CALIFORNIA
This Form To Be Completed By The State 9-1-1 Office Only

LOGISTICS MANAGEMENT

PUBLIC SAFETY COMMUNICATIONS
PO Box 74007077
2026/2027
Description of Equipment and Services to be Funded: Intrado shall provide extended maintenance services to Foster City Police Department's 3-position Viper Power911 call handling system for maintenance cycle Year 13 (Service period: 09/04/2026–09/03/2027). PSAP may cancel extended maintenance service upon subsequent CPE system replacement, provided the vendor is given 30 days’ notice.

Payment Directive: Foster City Police Department shall pay Intrado Life & Safety directly for the service, then seek reimbursement from the CA 9-1-1 Branch. PSC-290 with CA 9-1-1 Branch TRK#30098 , invoice, and proof-of-payment must be provided to CA 9-1-1 Branch for reimbursement to be processed.

Payment Route: PSAP Reimbursement
On-Site Maintenance, (per position) -
Year 13
Intrado Quote#2839
Intrado Viper Power911 CPE Stand Alone
System; (3) Positions
Description
Hardware Protection Stand Alone
System - Year 13
Software Protection and Remote
Technical Support - Year
13 N/A
Tax and Surcharge
Purchase/Service Information: Include equipment or service description, quantity, part number, unit cost, installation cost, monthly cost, total months covered under maintenance, tax and total cost. Attach contractors quote or PSAP purchase order, where applicable. ( ) Other:

Intrado Life & Safety
The State of California's monetary obligation under this agreement in subsequent fiscal years is subject to, and contingent upon, availability of funds in the State Emergency Telephone Account. Please be advised that this commitment to fund does not constitute a binding purchase order agreement. If system acceptance has not been signed by the expiration date noted above, this purchase can be voided by the CA 9-1-1 Emergency Communications Branch. $ 26,266.89
Account Name: 4107 / 702.14

TOTAL APPROVED
Fiscal Year:

NOTES: Subtotal
All invoices shall refer to tracking number:

DYLAN CRANE JANEE DABROWSKI

RECOMMENDED APPROVAL BY TELEPHONE APPROVED BY
(916) 894-5025
(Rev. 04/2026) 1 OES-PSC-288











 





Item 6.6

DATE: September 8, 2026
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City/District Manager

FROM: Benjamin L. Stock, City Attorney
DEPARTMENT: City Attorney
SUBJECT: Approval of Memorandum of Understanding with San Mateo County Regarding 1065 East Hillsdale Boulevard

RECOMMENDATION
It is recommended that the City Council approve by Minute Order the Memorandum of Understanding between the County of San Mateo and the City of Foster City regarding the property located at 1065 East Hillsdale Boulevard.

EXECUTIVE SUMMARY
On July 21, 2026, the San Mateo County Board of Supervisors approved a resolution authorizing the acquisition of the property located at 1065 East Hillsdale Boulevard (“Property”) with the intent to relocate certain Human Services Agency (“HSA”) activities and functions to the Property. On July 16, 2026, pursuant to a request made by the County that the City’s Planning Commission report on whether the County’s intended use of the Property complies with the City’s General Plan, the City’s Planning Commission adopted Resolution No. P-17-26 that the County’s intended use of the Property would not be consistent with the City’s General Plan. After the County staff presented the scope of the relocation at the City Council’s meeting on July 20, 2026, both City and County staff met in early August to address the issues presented at the Council meeting, and have agreed on the terms of the attached Memorandum of Understanding (“MOU”).

Item 6.7

BACKGROUND/ANALYSIS
The MOU drafted between City and County staff seek to provide a framework for addressing issues that would normally be covered under the City’s Municipal Code for property use. However, given that the County is exempt from certain City regulatory requirements, the MOU was drafted to provide an alternative process for addressing the Property. The MOU lasts for a term of ten (10) years, and obligates the parties to certain processes stated in the MOU for use of the Property. The following obligations are the material terms the parties were able to reach agreement on under the proposed MOU. • The MOU requires the County to provide a list of uses and modifications needed for the Property prior to occupancy, and allow public input for any exterior building modifications. The MOU further describes potential avenues for obtaining such public and City input at the election of the County. • The MOU requires the County to provide a plan of deliveries made to the property prior to occupancy, and sets expectations on the type of delivery activity to be expected.
• The MOU commits the County to seeking advisory review before the City should the County have a material change in use and/or building modifications to the Property.
• The MOU allows for City input in the landscaping plan for frontage improvements along East Hilldale Boulevard to blend with surrounding properties to further a City downtown environment.
• The County agrees to allow a farmers market on the Property on weekends and holidays, and the City agrees that the County’s Vocational Rehabilitation Services (“VRS”) may sell food at those markets, and to contract with VRS for janitorial services for the farmers markets.
• County agrees to collaborate with the City regarding an outdoor food hall/food court at the Property.

Both County and City staff discussed and agreed upon these provisions after hearing public comment at both the City Council and Board of Supervisors meetings that occurred discussing the proposed purchase of the Property.

Item 6.7

CALIFORNIA ENVIRONMENTAL QUALITY ACT
This item does not constitute a project as defined by the California Environmental Quality Act (Public Resources Code § 21000, et seq.) (CEQA) as the adoption of the MOU does not have the potential to result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment (14 Cal. Code Regs. § 15378.).

FISCAL IMPACT
Not Applicable

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
City Council Operations and Improved Community Engagement

ATTACHMENTS
Attachment 1 – Memorandum of Understanding (MOU) Between the County of San Mateo and City of Foster City
Item 6.7

Memorandum of Understanding Between the County of San Mateo and the City of Foster City Regarding 1065 East Hillsdale Boulevard in Foster City This Memorandum of Understanding (“MOU”) Regarding 1065 East Hillsdale Boulevard. in Foster City is made and entered into as of the Effective Date (defined herein) by and between the County of San Mateo (the “County”) and the City of Foster City (the “City”).

The County and City may be collectively referred to herein as “Parties” and individually as “Party”.

Recitals
WHEREAS, the County has an interest in relocating certain Human Services Agency (“HSA”) activities and functions to the building located at 1065 East Hillsdale Boulevard in Foster City (the “Property”), and this relocation will have a positive impact on and provide public benefits to the residents of the County and of each city within the County, including the City; and
WHEREAS, the County is in the process of acquiring the Property for uses that may include, among other things, delivery to the public of HSA’s vocational rehabilitation and economic self-sufficiency services (the “Project”); and WHEREAS, the Property has previously functioned as a commercial office building, generating property tax annually to the City and other public agencies, in addition to business license tax and sales tax; and
WHEREAS, on July 16, 2026, pursuant to a request made by the County that the City’s Planning Commission report on whether the County’s intended use of the Property complies with the City’s General Plan, the City’s Planning Commission adopted Resolution No. P-17-26 that the County’s intended use of the Property would not be consistent with the City’s General Plan; and
WHEREAS, on July 21, 2026, the County’s Board of Supervisors approved a resolution authorizing the acquisition of the Property, and the County intends to take further steps to develop the Property and implement the Project; and
WHEREAS, the City has expressed concerns about the relocation of the Project to the Property, which concerns include (a) potential uses that the City states are inconsistent with the City’s General Plan identified as a downtown core in the Town Center, (b) loss of property tax revenue to the City; (c) traffic and truck deliveries and (d) exterior improvements (collectively referred to herein as the “City Concerns”); and WHEREAS, as specified herein, the County is willing to take steps to address the City Concerns and the Parties wish to cooperate on certain activities in connection with the relocation of the Project.

NOW THEREFORE, the Parties set forth the following terms and understanding between them regarding the Project.

Item 6.7

1. Purpose. This MOU outlines the Parties’ obligations and responsibilities as to certain measures relating to the implementation of the Project at the Property.

2. Term. This MOU is effective upon the Effective Date and shall remain in effect until December 31, 2036, unless modified by written amendment executed by the Parties.

The initial term and any extended term shall be collectively referred to as the “Term.” This MOU may be terminated by either Party, with or without cause, (a) following a good faith attempt by the Parties to meet and confer as described in Section 12, which termination shall be effective upon thirty (30) days written notice to the other Party; or (b) upon mutual written agreement of the Parties.

The County agrees to inform, and discuss with, the City any plans it may have for termination of the use of the Property for the Project and any material changes in use of the Property or any proposed disposition of the Property.

3. Responsibilities
A. Use of Property and Future Modifications.
(1) The County shall provide the City with a list of the uses and/or building modifications proposed for the Property prior to occupying the Property. The County will make reasonable efforts to engage with the City in an attempt to incorporate aesthetics and design feedback into exterior building improvements on the Property and the County agrees to collaborate in good faith with the City and to participate in any community outreach the City reasonably determines is appropriate. The County may elect to present proposed exterior building improvements to the City’s Planning Commission for feedback and comments and, if the County so elects, the City agrees that the Planning Commission shall reasonably promptly schedule the matter for consideration and provide feedback and comments.
(2) The County shall provide a delivery/logistics plan identifying designated delivery routes in the City, and hours of operation prior to occupying the Property and shall reasonably promptly provide the City with any changes to the plan as they are made. Truck activity shall generally be limited to utilization of standard box trucks.
(3) Prior to making any material changes to the use(s) of the Property and/or material building modifications, the County shall provide the City reasonable prior notice of such changes. The County also agrees that, as to any building modifications that would require design review under the City’s Municipal Code if the Property were owned by a private owner, the County will seek feedback and comment from the City’s Planning Commission. The City agrees that the Planning Commission shall reasonably promptly schedule the matter for Item 6.7

consideration and provide feedback and comments. The Parties acknowledge that, while the County is exempt from certain City approvals pursuant to Government Code section 53090 , the County is willing to seek comment and feedback from the Planning Commission as described herein.

B. Provision and Maintenance of Supportive Services.

The County agrees to maintain an appropriate level of supportive services, staffing, and security for the Project, as determined in the County’s discretion and shall meet and confer in good faith, at the written request of the City, with respect to any concerns that the City may express regarding supportive services, staffing and security for the Project.

C. City Review of Traffic Management Plan.

Within one year after the County occupies the Property, the County shall provide the City with a Traffic Demand Management (“TDM”) plan to address anticipated vehicle trips associated with the Property and to incorporate any measures deemed appropriate by the County. While the contents of the TDM plan shall be solely at the discretion of the County, the City shall have the opportunity to review and comment on the TDM plan.

D. Aesthetics of the Property.

Any material landscaping and exterior aesthetic improvements at the Property shall be implemented by the County with prior written notice to the City. The County agrees to meet and confer with the City regarding a landscaping plan that incorporates the City’s preference that the frontage improvements along East Hillsdale Boulevard provide a pedestrian friendly environment and that blends with the surrounding properties to further a City downtown environment.

E. Community Benefits.
(1) Farmers Market/Community Events: Upon request by the City, the County shall allow the use of the Property’s parking lot for operation of a farmers market and similar public use community events on the weekend and holidays subject to reasonable terms and conditions and documentation to indemnify/hold the County harmless for activities related to such events. The City agrees that VRS shall be permitted to sell food at farmers markets on the Property, subject to reasonable and generally applicable requirements and conditions. The City agrees to consider, in good faith, contracting with VRS for janitorial/clean up services for the parking lot/public restrooms during and after farmers markets on the Property.
(2) Retail/Restaurant Pavilion- The City has previously approved a 5,200 square foot outdoor retail/restaurant pavilion within the Property’s existing parking lot. To Item 6.7

preserve the community benefit, the County agrees to confer in good faith with the City regarding incorporation of an outdoor food hall/food court to create a vibrant public space similar to what was previously approved. Such pavilion space would include power outlets and other infrastructure to accommodate popup food service trucks. The County shall assess the feasibility of such a public space and provide the City with its feasibility assessment and, if feasible, plan for this use, within 120 days after the County acquires the Property, and discuss in good faith with the City the details of this improvement.

4. Amendments
Either Party may request changes to this MOU. Any changes, modifications, revisions, or amendments to this MOU which are mutually agreed upon by and between the Parties to this MOU shall be incorporated by written instrument, and effective when executed and signed by all Parties to this MOU.

5. Governing law
The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of California. The Superior Court of the State of California, County of San Mateo shall have original jurisdiction over any action arising out of this MOU and over the Parties, and the venue for any such actions shall be the Superior Court of the State of California, County of San Mateo.

6. Complete agreement
This MOU represents the entire, integrated agreement between the Parties regarding the subject matter hereof and supersedes all prior negotiations, representations and agreements, whether written or oral.

7. Construction
All section headings are intended for reference and convenience purposes only, and in no way define, limit, or describe the scope or intent of any provisions herein.

8. Severability
Should any portion of this MOU be judicially determined to be illegal or unenforceable, the remainder of the MOU shall continue in full force and effect, and either Party may renegotiate the terms affected by the severance.

9. No third-party beneficiary rights
The Parties do not intend to create in any other individual or entity the status of a thirdparty beneficiary, and this MOU shall not be construed to create such status. The rights, duties and obligations contained in this MOU shall operate only between the Parties to this MOU and shall inure solely to the benefit of the Parties to this MOU. The provisions of this MOU are intended only to assist the Parties in determining and performing their obligations under this MOU. The Parties to this MOU intend and expressly agree that only Parties signatory to this MOU shall have any legal or equitable right to seek to enforce this MOU, to seek any remedy arising out of a Party’s performance or failure to Item 6.7

perform any term or condition of this MOU, or to bring an action for the breach of this MOU.

10. Indemnification. Pursuant to Government Code Section 895.4, each Party agrees to fully indemnify, defend, and hold the other Party (including its appointed and elected officials, officers, employees, and agents) harmless and free from any damage or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying Party, its appointed or elected officials, officers, employees, or agents, under or in connection with any activities undertaken in connection with this MOU. No Party, nor any appointed or elected official, officer, employee, or agent thereof, shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of any other Party, its appointed or elected officials, officers, employees, or agents, under or in connection, with any activities undertaken in connection with this MOU.

11. Notice. Any notice, demand or request required or permitted to be given or made under this MOU (“Notice”) shall be in writing and will be deemed given or made when delivered in person, or when sent by United States registered or certified mail, postage prepaid, to a Party at its address specified below, with email copy as follows:

If to the County:

Michael Callagy, County Executive, County of San Mateo, 500 County Center Drive, 5th Floor,
Redwood City, CA 94063
[email protected]
With a copy to:

San Mateo County Attorney
500 County Center, 4th Floor
Redwood City, CA 94063
[email protected]
If to the City:

Stefan Chatwin, City Manager
610 Foster City Blvd.

Foster City, CA 94404
[email protected]
With a copy to:

Benjamin Stock, City Attorney
Burke, Williams & Sorensen
181 Third Street, Suite 200
San Rafael, CA 94901
[email protected]
Item 6.7

The Parties may change their addresses for Notice by notifying the other Party in the manner provided in this section.

12. Disputes
The Parties agree that, with regard to all disputes or disagreements arising under this MOU that are not resolved informally at the staff level after a good faith attempt, the Parties may, at their sole and mutual discretion, agree to engage in mediation, and the costs of any such mediation shall be divided equally among the Parties involved in the mediation.

13. Signatures
In witness whereof, the parties to this MOU through their duly authorized representatives have executed this MOU on the dates set out below, and certify that they have read, understood, and agreed to the terms and conditions of this MOU as set forth herein. This MOU may be executed by a Party's signature transmitted by facsimile or electronically, and copies of this MOU executed and delivered by such means shall have the same force and effect as copies hereof executed and delivered with original signatures. This MOU may be executed in counterparts, all of which will constitute one MOU. A copy or original of this document with all signature pages appended together will be deemed a fully executed, original MOU.

14. No Presumption Against the Drafter
This MOU shall be interpreted and construed only by the contents hereof, and there shall be no presumption or standard of construction in favor of or against either Party.

15. Non-Discrimination
In fulfilling the obligations and exercising any rights under this MOU, the Parties will not discriminate in any way against any person based on sex, pregnancy, childbirth or related medical conditions, race, veteran status, religion, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, gender (including gender identify and gender perception), sexual orientation, or any other basis protected by federal or state law.

16. Effective Date
This MOU shall be effective after approval by the Parties’ respective governing bodies and upon the date of full execution by the Parties’ duly authorized representatives shown below (the “Effective Date”).

Item 6.7

In witness of and in agreement with this MOU’s terms, the Parties, by their duly authorized representatives, affix their respective signatures:

County of San Mateo,
By: ____________________________ Date:

Michael P. Callagy,
County Executive
City of Foster City,
By: ____________________________ Date:

Stefan Chatwin,
City Manager
Item 6.7

DATE: September 8, 2026
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager

FROM: Marlene Subhashini, Assistant City Manager
DEPARTMENT: City Manager
SUBJECT: 815 Sea Spray Lane Structure Fire – Response, Recovery, and Emergency Proclamation Considerations

RECOMMENDATION
It is recommended that the City Council by Minute Order, receive the report regarding the City's response and recovery efforts following the August 2, 2026 structure fire at 815 Sea Spray Lane and consider the statutory requirements associated with emergency proclamations and provide direction.

EXECUTIVE SUMMARY
On August 2, 2026, a major six-alarm structure fire occurred at 815 Sea Spray Lane within the Spinnaker Cove condominium community. San Mateo Consolidated Fire Department (SMCFD), the Foster City Police Department (FCPD), and assisting public safety agencies responded. The incident caused extensive fire and structural damage, displaced more than 100 residents, injured four firefighters, and resulted in the building being red-tagged and deemed unsafe for occupancy and general access. The subsequent investigation identified an unattended gas grill on an exterior balcony as the origin of the fire, and FCPD announced an arrest related to the incident on August 6.

Since the fire, the City has provided support to residents through emergency sheltering at PJCC, a Local Assistance Center (LAC) at the LDS Church, building-safety and structural coordination, restricted-access and vehicle-recovery planning, pet-recovery efforts, PGE/Utilities coordination, factual verification letters for displaced residents, housing-resource coordination, public information, and ongoing coordination with the Item 7.1

HOA, property management, San Mateo County Department of Emergency Management (County DEM), SMCFD Office of Emergency Services (SMCFD OES), California Office of Emergency Services (Cal OES), the American Red Cross, and other partners. Staff is also coordinating efforts to pursue potential federal U.S. Small Business Administration (SBA) disaster assistance. The building remains red tagged.

Engineering, site-safety, controlled-demolition, vehicle-access, and broader recovery and reconstruction planning remain ongoing.

The City recognizes the extraordinary impact this incident has had on the impacted residents, owners, renters, and broader Spinnaker Cove community. The question of whether to proclaim a local emergency is separate from the severity of the tragedy or the City’s commitment to assisting those affected. A local emergency proclamation is a statutory and operational tool that is appropriate when specified conditions established by the California Emergency Services Act exist and when extraordinary governmental authorities or assistance are necessary.

This report therefore separates two related but distinct policy considerations.

1. Does the factual record support the statutory findings for a Foster City local emergency under Government Code Section 8558(c) and FCMC Chapter 2.40?

2. Does the record provide a reasonable factual basis for requesting a Governor’s State of Emergency under Government Code Sections 8558(b) and 8625? The report therefore does not frame the issue as simply whether to “declare or do nothing.” Rather, it provides the Council with information to consider separately whether the circumstances warrant a local emergency proclamation and/or a Governor’s State of Emergency.

Link: Cal OES Proclamation Process

BACKGROUND
Emergency Response Operations
On August 2, 2026, a major six-alarm structure fire occurred at 815 Sea Spray Lane. The 49-unit condominium building sustained extensive fire and structural damage and was subsequently red-tagged. More than 100 residents were displaced. Firefighters conducted rescue and suppression operations under dangerous conditions, and four firefighters sustained injuries. No resident injuries were reported. Operations ultimately transitioned from interior to defensive firefighting as conditions within the structure became unsafe. After active suppression concluded, work shifted to investigation, structural-safety assessment, site stabilization, and recovery.

On August 3, the City’s Chief Building Official inspected the property, determined the building to be uninhabitable, and red-tagged the structure. Access has remained Item 7.1

restricted because of significant structural and falling-debris hazards. The City’s written verification confirmed that residents could not enter their units, and subsequent structural evaluation supported maintaining strict limitations on access. Property management installed perimeter fencing, and City staff has continued to coordinate with the HOA, engineers, SMCFD, FCPD, and contractors regarding safe access, targeted demolition, vehicle retrieval, and longer-term recovery.

Recovery Efforts to Date
Emergency Shelter and Local Assistance Center
 The American Red Cross operated an emergency shelter at the PJCC through August 4 for residents displaced by the fire.
 The City coordinated with the Red Cross, SMCFD, County DEM, CERT, community organizations, and other partners to establish and operationalize an LAC. City staff coordinated to procure and deliver requested equipment and supplies and assisted with site setup and logistics.
 The LAC used an intake and navigation process to connect impacted residents with service providers and included access to mental-health support, food and basic-needs resources, pet assistance, and other recovery services.

Building Safety, Access, and Property Recovery
 The Chief Building Official inspected and red-tagged the property, maintained access restrictions, and coordinated with the HOA and its consultants regarding structural evaluation and access limitations.
 City staff directed site-security measures, including perimeter fencing, and coordinated with SMCFD and FCPD to adjust the fence line where it could be done safely to allow retrieval of vehicles in the surface parking area.  The HOA retained a structural engineer. Based on preliminary engineering analysis, the HOA and its contractor began preparing a permit package for controlled demolition and hazard mitigation near the garage entrance to support safe garage access and vehicle removal. The Building Official coordinated with the project team to facilitate complete submittal and expedited review when appropriate.
o Building Division approved the limited demolition permit for a Phase 1 demolition to remove overhead hazards to gain access into the garage for vehicle retrieval.
 Residents’ concerns regarding recoverable documents, fire-resistant boxes, and other personal property have been communicated to the HOA and property management for consideration as site-safety and demolition planning proceeds.

Resident Support and Resource Coordination
Item 7.1

 The Chief Building Official prepared standardized verification letters confirming that the building was red-tagged, uninhabitable, and inaccessible. These factual letters were intended to assist residents when third parties, including insurers, pharmacies, or other service providers, that required documentation that residents could not access property or prescription medications.  SMCFD coordinated pet-recovery efforts on a case-by-case basis without entering unsafe portions of the building, including use of traps with food and water. The SPCA provided guidance on safe trapping and pet retrieval practices. o One missing cat was safely captured and returned to her owner.  The Housing and Sustainability Division, Communications staff, and City Manager’s Office coordinated with housing providers and other organizations offering support to displaced residents.
 The City established a dedicated Sea Spray Lane Structure Fire Response webpage and continued public updates regarding building access, recovery resources, assistance efforts, and the emergency-declaration discussion.

Cal OES and SBA Disaster Assistance Coordination
Following the fire, staff contacted the Cal OES Recovery Division regarding potential SBA Physical Disaster Assistance. Cal OES staff indicated that the Sea Spray incident appeared to have strong potential for consideration of an SBA Physical Disaster Declaration and that neither a City local emergency proclamation nor a Governor’s State of Emergency is required to pursue SBA disaster assistance. Cal OES guidance provided to the City states that an SBA physical declaration generally requires at least 25 homes and/or businesses, each sustaining uninsured losses equal to at least 40 percent of the estimated structure damage and identifies applicable request deadlines.

Foster City, SMCFD OES, and County DEM began the Initial Damage Estimate (IDE) process. The preliminary IDE identified approximately $21 million in private-property losses. This is an initial estimate and is not a final determination of market value, insured loss, uninsured loss, or eligibility for any program. The Preliminary Damage Assessment (PDA) process is intended to further evaluate damage, insurance coverage, uninsured or underinsured losses, and whether applicable SBA criteria are satisfied. County DEM, as the Operational Area, is coordinating the IDE/PDA process through CalEOC 360. SBA makes the ultimate declaration and eligibility determinations.

FEMA Individual Assistance requires a separate Presidential emergency or majordisaster declaration and federal eligibility determination. Neither a Foster City local emergency nor a Governor's State of Emergency, by itself, makes FEMA Individual Assistance available. Cal OES likewise treats a Presidential declaration as a separate level of disaster assistance requiring additional findings and federal action.

Link: SBA Disaster Recovery Assistance
Item 7.1

RESIDENT REQUESTS AND PUBLIC COMMENTS
On August 11, residents and owners of 815 Sea Spray Lane requested that Foster City and San Mateo County take local-emergency action and seek a Governor’s State of Emergency. Following the City’s August 13 public statement regarding its approach to emergency, residents submitted additional correspondence asking the City to reconsider its position. Residents acknowledged that SBA disaster assistance does not require a local proclamation but noted that SBA loans represent only one form of assistance and that a Governor's proclamation could potentially provide additional insurance, tax, and other protections.

Additional public comments received for the August 17 Council meeting requested reconsideration of the emergency-declaration issue and a public discussion explaining both the potential value of declarations and the resources available without them. During Council/Board Statements and Requests, Councilmember/Director Venkat requested to agendize a presentation for the September 8 Regular City Council meeting on the City’s decision regarding a local emergency declaration and received the support of Councilmember/Director Sullivan and Councilmember/Director Jimenez.

ANALYSIS
CALIFORNIA EMERGENCY SERVICES ACT – LOCAL EMERGENCY
Local Emergency Standard
Government Code Section 8558(c)(1) defines a local emergency as a duly proclaimed condition of disaster or extreme peril within a city caused by conditions including fire that (1) are or are likely to be beyond the control of the services, personnel, equipment, and facilities of that political subdivision, and (2) require the combined forces of other political subdivisions to combat. Both elements are necessary in order to declare an emergency. A serious fire incident or a significant disaster, by itself, does not automatically meet the statutory definition.

Link: Government Code §8558
Foster City Municipal Code Chapter 2.40 – Emergency Organization and Functions FCMC Chapter 2.40 establishes the City’s emergency organization and functions. FCMC Section 2.40.020 defines an emergency using language substantially parallel to the localemergency standard in Government Code Section 8558(c): conditions of disaster or extreme peril, including fire, that are or are likely to be beyond the control of City services, personnel, equipment, and facilities and require combined forces of other political subdivisions.

FCMC Section 2.40.050 designates the City Manager as Director of Emergency Services.

Section 2.40.070(A) authorizes the Director to request that the City Council proclaim a Item 7.1

local emergency when the Council is in session, or to issue a proclamation when the Council is not in session subject to Council ratification within seven (7) days. Government Code Section 8630 similarly permits a local emergency to be proclaimed by the governing body or an official designated by ordinance and requires review at least every 60 days and termination at the earliest date conditions warrant.

FCMC Section 2.40.070(B) separately authorizes the Director to request that the Governor proclaim a State of Emergency when, in the Director’s opinion, locally available resources are inadequate to cope with the emergency. Section 2.40.070(F) provides specified emergency powers when a Foster City local emergency is proclaimed, when the Governor or the Director of State OES proclaims a State of Emergency, or during a state of war emergency.

Links: FCMC Chapter 2.40 | Government Code §8630
Purpose and Effect of a Local Proclamation
Cal OES identifies several purposes of a local emergency proclamation, including providing authority for extraordinary local orders and emergency contracting; documenting local conditions in support of requests for State assistance; supporting a request for a Governor’s State of Emergency; and supporting eligibility for certain State disaster-assistance programs, including the California Disaster Assistance Act (CDAA), and certain federal disaster-assistance programs when the applicable program requirements are satisfied.

A local proclamation is not, however, required for all forms of disaster assistance. Cal OES identifies fire and law-enforcement mutual aid, Red Cross assistance, certain direct State assistance, and SBA disaster-loan programs as examples of resources that may be available without a local emergency proclamation. The significance of a local proclamation therefore depends on the specific authority, statutory protection, or assistance being sought.

Link: Cal OES Emergency Proclamations: Guide
Certain assistance programs are dependent on a declaration. For example, the California Disaster Assistance Act (CDAA) primarily provides financial assistance to eligible public agencies and certain qualifying nonprofit organizations for disaster-related governmental costs. Government Code Section 8685.2 provides two potential pathways for an allocation: a local emergency proclaimed within 10 days of the disaster and accepted by the Cal OES Director, or an order of the Governor following a State of Emergency proclamation, subject to applicable eligibility requirements and legislative appropriation.

Based on the information available during and immediately following the incident, the City did not identify a need for CDAA financial assistance or qualifying public costs that warranted pursuing the local-proclamation pathway. Fire suppression and City recovery Item 7.1

activities have been managed through existing authorities and resources. Accordingly, CDAA assistance was not identified as necessary for the City’s response or recovery.

A Governor’s State of Emergency could provide a separate statutory pathway for CDAA consideration. However, CDAA does not provide direct financial assistance to individual condominium owners or renters for private property losses, reconstruction costs, insurance deductibles, HOA assessments, lost rental income, or temporary housing expenses.

Link: Government Code §8685.2

POTENTIAL EFFECTS OF A FOSTER CITY LOCAL EMERGENCY AT THIS STAGE Based on the circumstances presently known, staff has identified two principal prospective effects that a Foster City local emergency proclamation could have at this stage:

Price-gouging protections. California Penal Code Section 396 generally prohibits price increases exceeding 10 percent for specified goods and services following a qualifying emergency declaration, subject to statutory exceptions. The protections generally apply for 30 days to specified goods and services and for 180 days to repair, reconstruction, and emergency-cleanup services. Covered categories include rental housing, hotels and other lodging, building materials, transportation, storage, and other necessities.

To date, the City has received no reports or complaints of price gouging related to the Sea Spray fire incident. Much of the immediate need for hotels, temporary housing, transportation, and other emergency necessities arose shortly after the fire. Because the applicable statutory periods generally run from the date of the emergency declaration, rather than the date of the underlying incident, a local emergency proclaimed at this stage could still activate these protections prospectively. However, much of the immediate postdisplacement period during which protections for temporary lodging and other necessities may have been most relevant has already occurred. A proclamation now could still provide prospective protections, including for certain repair, reconstruction, and emergency-cleanup services.

Link: California Attorney General – Price Gouging FAQs
Residential insurance renewal protections. California Insurance Code Section 675.1(a)(3) provides specified renewal protections when a total loss to a primary insured residential structure is caused by a “disaster.” For qualifying policies, the insurer generally must offer renewal for at least the next two annual renewal periods and for no less than 24 months from the date of loss, subject to applicable statutory conditions and exceptions.

Civil Code Section 1689.14 defines “disaster” to include a fire for which a local emergency has been declared by a city or county. California law also includes individually owned condominium units within the definition of residential property insurance applicable to Section 675.1.

Item 7.1

Accordingly, if Foster City proclaims a local emergency, qualifying condominium owners may become eligible for the renewal protections provided by Insurance Code section 675.1(a)(3). These protections may be relevant where reconstruction is expected to take an extended period. Applicability would depend on the particular policy, the insured structure or interest, the circumstances of the loss, and other statutory requirements.

Given the extent of the damage and the anticipated length of the reconstruction process, the extent of the benefit provided by these insurance renewal protections will depend on the circumstances of each condominium owner, the coverage provided under the applicable individual-unit policy, and the policyholder’s continuing insurance needs during the reconstruction period. The City does not determine whether a particular policy or policyholder qualifies for these statutory protections.

Importantly, certain protections already apply following a qualifying total loss without an emergency declaration. Insurance Code Section 675.1(a)(1) requires an insurer, when reconstruction of the primary insured structure has not been completed at renewal, to evaluate and adjust applicable coverage limits and premiums to reflect the insured’s changed exposure. Insurance Code Section 675.1(a)(2) generally prohibits an insurer from cancelling coverage while a totally damaged primary insured structure is being rebuilt, subject to specified statutory exceptions. These protections do not depend on a local emergency proclamation. The local proclamation’s incremental benefit is therefore specifically the additional two-renewal/24-month protection under Section 675.1(a)(3).

Links: Penal Code §396 | Insurance Code §675.1 | Civil Code §1689.14 Other general consequences of a local emergency proclamation—including extraordinary governmental authority and support for certain State-assistance requests—are discussed earlier in this report. Staff has not identified a present need for extraordinary City emergency authority or State financial assistance for governmental costs that would make those consequences materially relevant to the Sea Spray recovery at this stage.

GOVERNOR’S STATE OF EMERGENCY
State Emergency Standard
Government Code Section 8558(b) defines a “State of Emergency” as duly proclaimed conditions of disaster or extreme peril caused by conditions including fire that, by reason of their magnitude, are or are likely to be beyond the control of the services, personnel, equipment, and facilities of any single county, city and county, or city, and require the combined forces of a mutual-aid region or regions to combat. Government Code Section 8625 authorizes the Governor to proclaim a State of Emergency when those circumstances exist and either a qualifying local official requests gubernatorial action or the Governor independently finds that local authority is inadequate to cope with the emergency. A prior local proclamation is not a jurisdictional prerequisite to gubernatorial action under Government Code Section 8625.

Link: Government Code §8558 | Government Code §8625
Item 7.1

Cal OES Administrative Considerations
Cal OES guidance states that a local jurisdiction should request a Governor’s State of Emergency when it determines that emergency conditions are beyond the capability of any single city or county and require the combined forces of a mutual-aid region or regions. Cal OES also directs a requesting jurisdiction to describe its local response and identify the specific type and extent of State emergency assistance or regulatory relief needed.

A prior local proclamation is not an express statutory prerequisite to gubernatorial action under Government Code section 8625. However, Cal OES’s ordinary administrative process contemplates supporting documentation that may include a local emergency proclamation, an Initial Damage Estimate (IDE), information concerning governmental response and recovery costs, and an identification of the State assistance being requested.

In the Sea Spray incident, staff has not identified additional State operational resources, extraordinary State governmental authority, public-infrastructure assistance, or State financial assistance for City response or recovery costs that is presently necessary. This does not prevent the City from requesting gubernatorial consideration, but it is relevant to how the factual basis for such a request may be evaluated.

Potential Benefits to Affected Residents
A Governor’s State of Emergency could make important statutory protections and benefits available for qualifying residents impacted by the fire incident. California law provides certain enhanced residential insurance protections for claims relating to a declared State of Emergency, and State and federal law may provide additional disaster-related tax treatment. The California Department of Insurance’s (CDI) 2026 Annual Notice confirms that California’s residential property insurance framework includes a number of protections associated with losses relating to a declared State of Emergency.

Depending on the individual policy, insured interest, type of loss, use of the property, and other statutory requirements, potentially relevant protections may include extended Additional Living Expense periods, certain ALE advances, simplified personal-property claim procedures, advance payment of a portion of qualifying personal-property coverage, additional time to claim replacement-cost benefits, extended proof-of-loss periods, premium-payment protections, claims-adjuster protections, and access to CDI mediation. Certain disaster-related State and federal tax provisions may also become available to qualifying taxpayers.

These are potentially meaningful protections, particularly where residents face prolonged displacement and reconstruction. However, the existence of these potential benefits does not itself establish the statutory basis for a Governor’s State of Emergency.

Item 7.1

The protections also do not create new insurance coverage, increase policy limits, eliminate deductibles, resolve disputes between the HOA and individual owners, reimburse uninsured private losses, or guarantee payments to affected residents.

Individual eligibility and coverage would remain subject to the applicable statutes, policy terms, and determinations of insurers, CDI, taxing agencies, and other responsible entities.

Accordingly, the potential resident benefits of a Governor’s proclamation are relevant to the Council’s policy consideration but should be considered separately from the threshold statutory question of whether the circumstances provide a reasonable factual basis for requesting that the Governor make the State-emergency findings required by Government Code Section 8558(b).

Authority and Process for a Governor Request
Government Code Section 8625 permits the Governor to act upon a qualifying request from the mayor or chief executive of a city. FCMC Section 2.40.070(B) separately authorizes the City Manager, as Director of Emergency Services, to request that the Governor proclaim a State of Emergency when, in the Director’s opinion, locally available resources are inadequate to cope with the emergency.

If the Council elects to request gubernatorial consideration without separately proclaiming a Foster City local emergency, the request could be transmitted by the Mayor pursuant to Government Code Section 8625, with the form of the request, supporting factual record, and any identified State assistance or relief coordinated with the City Attorney, County DEM, SMCFD OES, and Cal OES. The City Manager’s separate authority under FCMC Section 2.40.070(B) remains conditioned on the determination specified in that Section.

If the Governor proclaims a State of Emergency, FCMC section 2.40.070(F) would also activate the Director of Emergency Services’ specified emergency powers even if Foster City had not separately proclaimed a local emergency.

Assistance Available Without a Local or State Emergency Proclamation Existing Insurance Coverage and Contractual ALE
An emergency proclamation is not required for an owner, renter, or HOA to submit a fireloss insurance claim. Where an applicable policy provides Additional Living Expense (ALE), loss-of-use, property, or other coverage, that contractual coverage exists independently of a declaration, subject to the policy’s limits, deductibles, exclusions, endorsements, and insured interests. Coverage and claim determinations are matters between the insured and insurer.

Item 7.1

San Mateo County Property-Tax Calamity Relief
Revenue and Taxation Code Section 170 permits counties to provide reassessment relief for qualifying property damaged or destroyed by calamity, including fire. San Mateo County generally requires a qualifying reduction in value of at least $10,000 and a timely application (within one year of the loss). Qualifying property may be reassessed to reflect its damaged condition. If rebuilt in a like or similar manner, the property generally retains its prior taxable value rather than being reassessed as new construction. This may be particularly relevant to individual condominium owners. This form of property-tax calamity relief does not depend on Foster City or the Governor first proclaiming an emergency.

Links: Revenue and Taxation Code §170 | San Mateo County – Calamity Relief SBA Physical Disaster Assistance
If SBA issues a Physical Disaster Declaration (based on the information provided and as discussed earlier in the report), eligible homeowners may apply for loans of up to $500,000 to repair or replace a primary residence, and eligible homeowners and renters may apply for up to $100,000 to repair or replace personal property. Assistance is generally limited to losses not fully compensated by insurance or other sources and is subject to SBA eligibility requirements. Secondary or vacation homes are not eligible for SBA home disaster loans; however, qualifying rental properties may be eligible under SBA’s business physical disaster loan program. SBA assistance consists of loans rather than grants and is generally directed to eligible uninsured or underinsured losses. Neither a Foster City local emergency nor a Governor’s State of Emergency is required to pursue the SBA declaration process.

Nonprofit, Community, and Governmental Resources
American Red Cross assistance does not require a local emergency proclamation. Other nonprofit, charitable, faith-based, and community organizations may likewise provide housing, food, household goods, financial assistance, counseling, case management, and other recovery services independently of a governmental emergency declaration.

The City can also continue housing-resource coordination, building and permitting functions, providing factual documentation and coordinating with County and State agencies within its existing authority.

California Department of Insurance (CDI) Consumer Assistance Affected residents may contact CDI for assistance with insurance questions, complaints, claim delays, denials, cancellations, non renewals, and other claims-handling concerns regardless of whether a local or State emergency has been proclaimed.

CDI can assist consumers in understanding their insurance policies and applicable rights and may review or investigate whether insurers are complying with California insurance laws and claims-handling requirements.

Link: CDI – Residential Property Claims Guide
Item 7.1

Potential Protections Associated with a Governor’s State of Emergency The following protections are identified separately because they generally depend on a Governor-declared State of Emergency and are not triggered by a Foster City local emergency proclamation alone:

These protections should not be interpreted to mean that a Governor’s proclamation is expected to be issued or that every protection would apply to every affected owner or renter. A request by Foster City would not activate these protections. They could become relevant only if the Governor independently determines that the statutory Stateemergency criteria are satisfied and issues a proclamation, and the individual policyholder or taxpayer satisfies the requirements of the applicable statute.

CDI’s 2026 Annual Notice summarizes many of the residential-property insurance protections associated with qualifying losses relating to a State of Emergency. These protections are not categorically limited to wildfires; however, each provision has its own requirements regarding the type of policy, insured property, primary-residence status, total loss, available coverage, timing, and other circumstances.

Link: CDI 2026 Annual Notice
• Additional Living Expense (ALE). Insurance Code Section 2060 generally provides at least 24 months of ALE for a qualifying covered loss relating to a State of Emergency, with up to 12 additional months for qualifying reconstruction delays and further six-month extensions for good cause. Limited civil-authority ALE may also apply where access is restricted because of a covered peril.

Limitation: These provisions do not create ALE coverage or increase policy limits and apply only where statutory and policy requirements are met.

Link: Insurance Code §2060
• Four-month ALE advance. Insurance Code Section 2061 requires, upon request, an advance of at least four months of living expenses for a qualifying ALE claim involving a total loss arising from a State of Emergency.

Limitation: It does not increase the policy’s ALE limit and may have less incremental benefit if substantial ALE has already been advanced or paid.

Link: Insurance Code §2061
• Personal-property claim procedures and advance payment. Insurance Code Section 2061 permits grouped-category inventories and limits insurer-specific inventory requirements for qualifying claims. For a covered total loss of a furnished primary dwelling resulting from a State of Emergency, Section 10103.7 generally requires an offer of at least 60% of the personal-property limit, up to $350,000, without an itemized inventory.

Limitation: Applicability depends on the type and form of policy, applicable issue or renewal date, primary-residence status, total-loss status, furnished status, and Item 7.1

available contents coverage; it should not be assumed to apply equally to every owner, renter, rental unit, or HOA policy.

Links: Insurance Code §2061 | Insurance Code §10103.7
• Replacement-cost and proof-of-loss periods. Insurance Code Section 2051.5 generally provides at least 36 months from the first actual-cash-value payment to collect qualifying replacement-cost benefits, with further six-month extensions for good cause. It also generally prohibits proof-of-loss deadlines shorter than 100 days and provides additional extensions for qualifying delays.

Limitation: These provisions do not create replacement-cost coverage or increase policy limits; the insured must otherwise have applicable coverage.

Link: Insurance Code §2051.5
• Premium-payment grace period. Insurance Code section 2062 provides a 60- day grace period for premiums on qualifying residential property policies within the area covered by a State of Emergency.

Limitation: This delays payment; it does not waive premiums or provide additional coverage.

Link: Insurance Code §2062
• Enhanced Claims-adjuster continuity. For qualifying residential property claims arising from a State of Emergency, Insurance Code Section 14047 additionally requires the insurer to provide a written status report, establish a primary point of contact, and provide a direct means of communicating with that contact when a third or subsequent adjuster is assigned within six months.

Limitation: These protections become relevant only if repeated adjuster reassignment occurs; they do not affect claim coverage or the amount payable.

Link: Insurance Code §14047
• CDI Claims mediation. CDI’s Residential Property and Earthquake Claims Mediation Program may be available for qualifying residential fire disputes following a Governor-declared State of Emergency, subject to program and monetary requirements.

Limitation: Mediation is nonbinding, excludes certain disputes and policy types, and does not guarantee coverage or a particular outcome.

Link: CDI Residential Property Claims Mediation Program • Federal casualty-loss tax treatment. Beginning in 2026, certain personal casualty losses resulting from State-declared disasters may qualify for a federal deduction.

Limitation: A Governor’s proclamation does not itself establish deductibility; the taxpayer must satisfy applicable federal tax requirements and limitations.

Link: IRS – State-declared casualty-loss deduction
• California disaster-loss tax treatment. California permits qualifying disaster-loss deductions for losses in an area proclaimed by the Governor and, in some circumstances, allows the loss to be claimed in the preceding taxable year.

Limitation: Eligibility is taxpayer-specific, and a Governor’s proclamation does not automatically extend filing or payment deadlines.

Link: California FTB – Disaster Loss Deduction
Item 7.1

These protections could provide meaningful additional assistance to some qualifying Sea Spray policyholders or taxpayers, particularly because of the anticipated length of displacement and reconstruction, the inability to access the building, and the magnitude of personal-property losses. The extent of these benefits, however, will vary significantly depending on whether an individual unit was a primary residence or rental property, the type and limits of the applicable policy, whether a qualifying total loss occurred, benefits already paid, and the requirements of each statute.

These protections do not create new insurance coverage, increase policy limits, eliminate deductibles, reimburse all uninsured losses, or guarantee a particular insurance or tax benefit. The City does not determine individual coverage or eligibility; those determinations remain with insurers, CDI, taxing agencies, and other appropriate professionals.

Most importantly, these are potential consequences of a Governor’s State of Emergency, not criteria for issuing one. Their potential value to impacted residents may appropriately inform the Council’s consideration, but they do not establish the findings required by Government Code Section 8558(b). A request by Foster City would not itself activate these protections or guarantee that the Governor will issue a proclamation.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Receiving this report and providing direction regarding emergency-declaration policy does not, by itself, constitute approval of a project subject to the California Environmental Quality Act (CEQA).

FISCAL IMPACT
There is no fiscal impact in connection with receiving this report and providing direction.

Ongoing response and recovery activities are being performed primarily within existing budget resources. Any fiscal impacts resulting from subsequent Council direction, additional City expenditures, or outside assistance requests would be evaluated and reported as appropriate.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
City Council Operations and Improved Community Engagement Item 7.1

DATE: September 8, 2026
TO: President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, District Manager
FROM: Andrew Brozyna, Public Works Director/District Engineer Laura Galli, Engineering Manager
Francine Magno, Senior Civil Engineer
DEPARTMENT: Public Works
SUBJECT: Wastewater Treatment Plant Master Plan Improvements Project (CIP 455-652) - Clean Water Program - Update for Quarter 2 – April Through June 2026

RECOMMENDATION
It is recommended that the Board of Directors of the Estero Municipal Improvement District (EMID) by minute order, receive and accept this Q2 progress update on the Wastewater Treatment Plant (WWTP) Master Plan Improvements Project (CIP 455-652) – Clean Water Program (CWP). No further action is required by the EMID Board of Directors.

EXECUTIVE SUMMARY
This report summarizes the progress-to-date of the WWTP Master Plan Improvements Project (CIP 455-652) - Clean Water Program (CWP) for the City of San Mateo/EMID WWTP for the months of April through June 2026. The report includes summary information about construction and other project activities over the second quarter of the calendar year.

Item 7.2

BACKGROUND
The CWP is a comprehensive Capital Improvement Program to rehabilitate the sanitary sewer collection system in the City of San Mateo and the treatment systems at the San Mateo WWTP. EMID has 24.12% ownership of the WWTP. The City of San Mateo, as the lead agency, has responsibility for the performance of tasks required to develop, implement, and complete construction of the CWP Improvements, including administration of design and construction, construction management, and program management contracts; management of the CWP budget; and maintenance and operation of the plant facilities. EMID reimburses the City of San Mateo for its share of the program and facility costs.

In October 2014, the City of San Mateo retained Jacobs to serve as the Program Manager responsible for overseeing the management of the approximately $1 billion-dollar combined program, including the coordination of the design, construction, and start-up activities of this multi-year program. EMID’s portion of the CWP consists of the WWTP Expansion Project, Immediate Action Projects (IAPs), and Annual Major Component (AMC) Projects. The WWTP Expansion Project replaces the existing liquids treatment process with a new facility. IAP Projects comprise critical major infrastructure projects, and the AMC Projects comprise rehabilitation and replacement projects that will both continue to remain in operation after the WWTP Expansion Project has been completed.

The EMID Board of Directors has requested that staff provide updates on a regular basis.

The WWTP Expansion Project is the CWP’s largest project and is being performed using a Construction Manager at Risk (CMAR) delivery method. The involvement of the contractor during the early stages of the design process, to provide constructability input and insight to inform the design development, ultimately benefits the overall project delivery.

The WWTP Expansion Project Manager and Construction Manager is Jacobs. The WWTP Expansion Project Design Engineer is HDR. The team for the disinfection improvements portion of the WWTP Expansion Project is Trussell Technologies. HDR is also providing Engineering Services During Construction (ESDC). The CMAR Contractor is Sundt Construction Inc. (Sundt).

The WWTP Expansion Project construction was awarded in three separate construction packages. Packages 1 and 2 have been completed and Notices of Completion filed with the County as follows:
 Construction Package 1 – Site Preparation (Original Construction Agreement with Sundt - $33,098,178) – Final Expenditures at Completion are $31,630,697.

The Notice of Completion was filed and recorded with San Mateo County on April 23, 2025.

Item 7.2

 Construction Package 2 – Foundation Piles (Amendment No. 1 to the Construction Agreement with Sundt - $17,716,049) – Final Expenditures at Completion are $17,206,534. The Notice of Completion was filed and recorded with San Mateo County on March 6, 2024.

ANALYSIS
WWTP Expansion Project
Construction Package 3 – WWTP Above-Grade Facilities (Amendment No. 2 to the Construction Agreement with Sundt in the amount of $379,880,747 with approved 10% contingency of $38,986,910) – Construction is approximately 98% complete and in its final stages. The remaining project elements include fine tuning of the process controls and programming, correction of the force main tie-ins, continued coordination with the San Mateo Building and San Mateo Consolidated Fire Department for Final Occupancy for the Administration building, the conversion of the existing (and now abandoned) aeration basins into a flow equalization basin to store excess water during wet weather events, and remaining sitewide improvements including landscaping, paving, and site security. The liquid treatment side of the plant has fully transitioned from the existing to the new WWTP and as of March 2026, is in full service.

The projected date of final completion is currently December 2026, which is five months later than was anticipated during the last quarter update, due primarily to unanticipated delays in SCADA programming for the liquid processes, flow equalization basin differing site conditions, and corrections to the EMID and Los Prados force main tie ins. Efforts by the Contractor to mitigate schedule impacts from multiple change events are ongoing.

Estimated Cost to Complete WWTP Expansion Project
As of the end of June 2026, the project’s estimate at completion (EAC) is approximately $603.5 million (including construction, design, program management, construction management, permitting, and miscellaneous costs), which is a $100,000 increase from the $603.4 million amount that was reported during the last quarterly update. The Contractor has submitted multiple Time Impact Analysis (TIA) notices related to various Change Orders. The City of San Mateo has retained a third-party consultant to perform an independent evaluation of the TIAs, and this review remains ongoing. Upon completion of the review, the negotiations with the Contractor will continue.

Annual Major Components (AMC) Projects
AMC projects address repairs and replacements of aging components of the existing WWTP that will continue to remain in operation after the expansion project has been completed. As of the end of June 2026, the AMC’s estimate at completion is approximately $20.02 million, which is a $100,000 decrease from what was reported during the last quarterly report, with the decrease due to minor reductions to the Item 7.2

engineering and contingency costs. Completion for majority of the AMC projects is anticipated to coincide with the end of the CWP in December 2026. The City of San Mateo and EMID are in discussion to establish a post-clean water program to address the remaining AMC projects beyond 2026.

Immediate Action Projects (IAPs)
IAP Projects comprise critical major infrastructure projects.

IAP-2 was completed on October 16, 2025 with final costs of $14.5 million. This excludes the Polymer Injection Ring project, which is being pursued as a project independent from the IAPs, due to a dispute with the IAP-2 contractor. The initial estimated cost of the project was $900,000, as reported during the previous update; however, the current estimate has been reduced to $530,000. The Polymer Injection Ring project is estimated to be completed by May 2027. The City of San Mateo and EMID are in discussion to establish a post-clean water program to address the polymer injection ring scope beyond 2026, as it is beyond the end of the current clean water program.IAP-3 consists of improvements to the effluent site waste pump stations and solids handling building. The project’s estimate at completion is currently $21.9 million, which matches the amount from the previous update. Project completion is estimated by October 2026, which is two months later than anticipated during the last quarterly update. The schedule push is a result of scope changes due to unforeseen differing site conditions, as well as current programming, controls integration, commissioning, and startup activities needed to bring all four effluent pumps into automatic operation.

Estimated Cost to Complete the CWP Projects
As of the end of June 2026, the collective EAC of EMID’s portion of the CWP is approximately $681.9 million (EMID Share: $164.5 million), which is $400,000 less than the estimate at completion from the last quarterly update. The EAC reflects the worstcase scenario, as it does not include any reductions that may result from negotiations or rejections of contractor requests.

The overall EAC has decreased due mostly to the reduction in the price of the Polymer Injection Ring project. There is adequate budget in the current FY 2026-2027 project to cover the estimated completion costs.

QUARTERLY CONSTRUCTION REPORT
Attachment 1 consists of selected portions of the Quarterly Progress Report for April through June 2026 published by the City of San Mateo Program Management Team on July 30, 2026. This report summarizes the budget, schedule, and project activities that have occurred during the second quarter of 2026 and activities that are anticipated to occur in the third quarter of 2026 for the WWTP Expansion Project, IAP projects, and AMC projects.

Item 7.2

Attachment 2 consists of a site plan showing the locations of the various process units being constructed as part of the projects.

Attachment 3 includes photographs of construction activities at the site over the past 3 months.

Attachment 4 includes a history of the project financing.

More detailed information including additional photographs and architectural renderings of the completed WWTP Expansion Project as well as real time video of the active construction, is available on the Clean Water Program Project site:
https://cleanwaterprogramsanmateo.org/wwtp/.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
A Programmatic Environmental Impact Report (EIR) was prepared for the WWTP Master Plan Improvements Project (State Clearinghouse No. 2015032006).

FISCAL IMPACT
There is no fiscal impact associated with receiving this update.

At the start of the project, a strategic funding and financing plan to deliver the CWP was executed by both Agencies and included raising sewer rates over several years (14.25% FY17/18 to FY22/23; 10% FY23/24; 2% FY24/25; 0% FY25/26; and 2% FY26/27), issuing bonds, and pursuing loans. The CWP successfully received three low-interest rate loans from State and/or Federal programs (see Attachment 4). These loans were able to reduce the fiscal impact of the Cities’ investment in the wastewater infrastructure on EMID ratepayers. No additional rate increases beyond typical inflationary adjustments are anticipated to fund this project.

DISTRICT BOARD VISION, MISSION, AND VALUE/PRIORITY AREA Facilities and Infrastructure

ATTACHMENTS
Attachment 1 – Portions of Quarterly Progress Report – 2nd Quarter Report, April 1, 2026 to June 30, 2026
Attachment 2 – Wastewater Treatment Plant Site Plan
Attachment 3 – Construction Photographs
Attachment 4 – Project Financing
Item 7.2

Progress Through: June 30, 2026
Quarterly Progress Report
San Mateo Clean
Water Program
for the
Wastewater
Treatment Plant
Projects
2nd Quarter Report April 1, 2026
To June 30, 2026
Submitted on: July 30, 2026
Item 7.2

Contents
Introduction............................................................................................................................................................... 1 Purpose ......................................................................................................................................................... 1 Overall Program Description......................................................................................................................... 1 Program Projects........................................................................................................................................... 1 Executive Summary ................................................................................................................................................. 2 Program Cost and Schedule Indicator Status............................................................................................... 2 Accomplishments and Highlights .................................................................................................................. 2 Key Issues and Actions ................................................................................................................................. 7 Overall Cost and Schedule Management ..................................................................................................... 8 Program Funding Update.............................................................................................................................. 8 Program Cost Summary Table...................................................................................................................... 9 Program Schedule (Active Projects) ........................................................................................................... 11 Active Wastewater Treatment Plant Projects...................................................................................................... 12 46T003 WWTP Nutrient Removal and Wet Weather Flow Management Upgrade.................................... 12 46T009 IAP Package II................................................................................................................................ 21 46T010 IAP Package III............................................................................................................................... 23 46T090 Annual Major Component WWTP.................................................................................................. 27 Completed Projects................................................................................................................................................ 30 Wastewater Treatment Plant Projects......................................................................................................... 30 Attachments
1 Abbreviations
2 Glossary of Terms
3 Construction Progress Reports
April through June 2026 P A G E i

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026 Item 7.2

Introduction
Item 7.2

Introduction
Purpose
This document provides a Program-level report of progress monitoring for the Clean Water Program (Program or CWP) Wastewater Treatment Plant Projects on a quarterly basis. This Quarterly Program Report is structured as follows:

Executive Summary: This section provides a high-level summary of cost and schedule status; accomplishments and highlights; upcoming activities and milestones; and issues and actions.

Project Status Reports: These project-level reports include the status and performance information on all CWP Wastewater Treatment Plant projects.

Attachments/Appendixes: These include 01 – Abbreviations, 02 – Glossary of Terms, 03– Construction Reports.

Overall Program Description
The Clean Water Program is a comprehensive, $1 billion, 10-year plan to upgrade the aging wastewater collection and treatment system with advanced infrastructure that will provide reliable services for years to come.

The Program goals are to replace aging infrastructure and facilities, build wet weather sewer system capacity assurance to prevent overflows, meet current and future regulatory requirements, and align with the City of San Mateo and Foster City’s sustainability goals.

Program Projects
Thirty-one projects are being delivered under the Program. These are grouped into three main categories:

Program Management (two projects), Collection System Projects (18 projects), and Wastewater Treatment Plant (WWTP) Projects (11 projects). This quarterly report addresses the Wastewater Treatment Plant projects.

April through June 2026 Page 1

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

Executive Summary
Item 7.2

Executive Summary
This report presents the Clean Water Program (Program or CWP) Wastewater Treatment Plant projects progress for the quarter ending June 2026. The high-level Overall Cost and Schedule Status, Accomplishments and Highlights, Upcoming Activities and Milestones, and Issues and Actions for the Program are presented hereafter.

Program Cost and Schedule Indicator Status
Parameter
Previous
Quarter
Value
Current
Quarter
Value Notes/Explanation
Current Program
Estimate at
Completion
(EAC)
$1,036.3
million
$1,036.1
million
The current approved Program budget is $991.6 million (M). The EAC decreased by about $0.24 million this quarter, from $1,036.3 million to $1,036.1 million.

There was an decrease of $0.43 million in the Wastewater Treatment Plant Projects: IAP3 project ($0.02 M decrease), WWTP upgrade and Expansion Project ($0.09 M increase) and AMC projects ($0.10 M decrease). The Polymer Injection Ring Project was added as an offshoot of the IAP2 settlement at a cost of $0.93 M, but the current estimated cost has since been reduced to $0.53 million.

The current EAC is $44.43 M above the original Program baseline budget.

Overall Program
Cost
Performance
Index (CPI)

0.86 0.85 The CPI decreased by 0.01 from the previous quarter.

Overall Program
Schedule
Performance
Index (SPI)

0.81 0.81 The overall Program SPI remained the same as the previous quarter.

Accomplishments and Highlights
Team Updates
Tom Ruark, Senior Project Manager, retired on May 26, 2026, after five years of supporting the Clean Water Program and various WWTP projects. The City appreciates Tom’s contributions to the program and wishes him well in retirement.

His responsibilities have been transitioned as follows:
• GMP-3 to Tom Williams, Engineering Manager
• IAP-3 to James O’Connell, Deputy Director
• AMCs and other WWTP projects to Jen Lam, Project Manager II Program and Project Updates:

Some key highlights and accomplishments for the Program and related projects are summarized as follows:

Program
The Annual Major Component Projects planning and engineering remain ongoing.

During Q2 2026, plant staff continued startup activities to return Digester 2 to service. Startup is currently anticipated between September and October 2026, following completion of the new liquid treatment processes.

April through June 2026 Page 2

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

The DAFT Study was completed and recommended replacing the existing DAFT system with Rotary Drum Thickeners. Carollo was selected to design the DAFT Replacement Project, and its agreement was approved in April 2026. During Q2, Carollo began the pre-design phase, and a kickoff meeting with City and plant staff was held on June 2, 2026. The project will also replace the existing biofilter beds with a new odor-control system. Current pre-design activities include solids flow and loading analyses, sludge sampling and testing, RDT siting, odor-control evaluation, a geotechnical study, and preparation of the Basis of Design Report.

The AMC Digester Transfer Pumps Project was awarded to GSW Construction on November 7, 2023, and on-site construction started in June 2024. This project remains in progress. Transfer pumps and the variable frequency drives (VFD) arrive in late March 2025. Programing of the VFDs and motors for digester 2 occurred in late July 2025. Changing the pumps and the VFDs and motors for Digester 1 was completed in November 2025.

Programming of Digester 1 pumps was done in February 2026. Final testing of the pumps for Digester 2 will occur once Digester 2 is back on-line. During Q2, the schedule has been delayed because final testing of the Digester 2 pumps cannot be completed until Digester 2 is returned to service. Plant staff are currently working to bring Digester 2 back online, with startups anticipated between September or October 2026. Final pump testing and project completion will follow.

The AMC 3 Water/Ferric design was completed in September 2025. Additional scope to include the conversion of the spent back wash pumps to storm water discharge pumps and modifications to the ferric system was added to the scope. Project was advertisement on October 2, 2025, with bid opening scheduled for October 30, 2025.

Project was awarded to C. Overaa, Inc. on December 1, 2025. Procurement phase started in January 2026 with onsite construction scheduled to start April 2026. Construction of the 3 Water/Ferric Improvements Project began during Q2. Work included utility locating and potholing, removal of the ferric chloride day tanks, draining and disconnecting pumps in the Pump Pit, and removal of the existing 3W pumps and associated piping. The current forecasted substantial completion date is February 10, 2027.

The AMC Digester 2 Mixer Repair Project - the mixer was removed and sent out for evaluation on January 9, 2024.

Contractor began repair work in late November 2025 and repairs to the mixer were completed in May 2025. While the mixer was being repaired offsite, the Digester was cleaned and repairs to the interior of the digester including recoating the interior of the digester and draft tube as well as repairing the draft tube bracing took place.

Completion of the interior improvements and reinstallation of the mixer occurred in September 2025. Project was completed in October 2025. During Q2, plant staff began startup activities to return Digester 2 to service.

IAP3 construction continues with the Effluent Pump Station expansion and on the new Site Waste Pump Station.

The contractor has replaced piping on the digesters, installed new air conditioning units in the Solids Handling Building and installed structural, and electrical upgrades to the effluent pump station building. Construction started in January 2024. Due to procurement delays in obtaining the Variable Frequency Drives (VFDs) and unforeseen utility conflicts with new duct banks, the anticipated construction completion date is July 2026. In addition, the existing conduits which were originally shown to be reused have deteriorated to a point where reuse is no longer a valid option and new duct banks are required. There has been substantial settlement of the existing sewer system including pipes and manholes requiring additional work. These changes have contributed to the EAC now being $21.90 million (a decrease of $0.02 million from $21.92 million reported last quarter).

WWTP Projects
46T003 – Wastewater Treatment Plant Upgrade and Expansion Project ✓ The Estimated Cost at Completion is $603.46M (an increase of $0.09 million from the $603.37 million reported last quarter). This increase is primarily due to an increase in requests from Sundt for differing site conditions, design changes, time impacts due to delays, additional costs for Project Management and Construction Management, and additional consultants to assist in resolving the Time impact analysis requests.
✓ Plant seeding began on December 15 and was completed December 23, 2025 April through June 2026 Page 3

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

✓ The first force main tie in (Dale Avenue Pump Station Force main #1 was completed on December 5, 2025.

Tie in of the site waste force main and the Site waste Force main was completed in early January 2026. ✓ Tie ins of the remaining four force mains were completed in February and March 2026. ✓ Bio-Actiflo was successfully tested and completed on December 18, 2025. Subsequent rework expected to complete mid-August.
✓ The Biological Nutrient Removal/ Membrane Filtration process successfully produced membrane permeate on December 19, 2025.
✓ GMP-1. Project was finalized and accepted April 23, 2025 ✓ GMP-2: Project was finalized and accepted March 6, 2024. ✓ GMP-3: Major ongoing work includes finalizing the SCADA programing of the liquid processes, eliminating the nuisance alarms, fine tuning the liquid processes and correcting the tie ins of two force mains. Construction of the Administration Building is substantially complete and temporary occupancy occurred in June 2025. Construction of the new warehouse is substantially complete and was occupied by City staff in October 2024. Mechanical and electrical equipment, including the primary screens, grit chambers, fine screens, and grit washers have been installed in Headworks Area 51. The Primary Clarifiers (Area 52) are completed. The contractor installed the aeration systems in Bio Acti Flo (Area 53) and Biological Nutrient Removal (Area 55). The contractor installed Membrane Bioreactor Filters in Area 56. Clean Water testing of the new processes began in late November 2025 and was completed in December 2025. Seeding of the plant, and testing of the Bio-Actiflo, BNR /MBR process was completed in December 2025.

The contracted completion date for GMP3 has been changed to May 22, 2025, due to the addition of work associated with the back-up fueling system for the plant. However, delays in programming the SCADA, the need for new processors and Probus cards, and the need to provide uninterrupted power supply to the VFDs have added additional delays to the project. Conversation of the existing aeration basins into flow equalization basins is in progress and is the last major area of work. The project substantial date is now projected to be October 2026, and final completion date is the end of December 2026. The Contractor and the City are working together to minimize the potential delays and reduce this potential completion date extension.
✓ 46T009 – IAP 2: The project is complete. The city reached a settlement agreement with the Contractor.

Project completion date is October 16, 2025. The city has decided the addition of polymer rings to the system will be a standalone project. The polymer ring system design was awarded to Kennedy and Jenks on January 12, 2026. The final EAC for this project is $14.8 Million. A project to install the polymer injection rings was added at an initial cost of $0.9 million. In Q2 2026, the estimated cost was reduced to $0.53 million.
✓ 46T010 – IAP 3: Project is estimated cost at completion is $21.9 million. There was substantial settlement to the sewer system manholes and pipes which was discovered once the pipes were exposed requiring additional work beyond the original scope. Additionally, the original scope intent was to reuse existing electrical duct banks and conduits at the Effluent Pump Station (EPS) to support the electrical upgrades. Due to poor condition of this existing infrastructure, the upgrade requires installation of a new reinforced duct bank, new conduits extending from the existing vault north of the EPS to equipment within the EPS and new connections to the south duct bank, incorporating new elbows for pump feeds, expansion/deflection couplings, and supplemental conduit and wire. On site construction started in January 2024. Contractor is currently working on the pile work for the new and modified manholes and EPS electrical upgrades. Contractor will complete the remaining new Site Waste Pump Station work once the manholes are installed. Replacing Digester piping, replacing the HVAC units in the Solids Handling Building; repairing the EPS building; replacing the EPS valves; EPS roofing and interior and exterior painting of EPS building has been completed. The estimated completion date is October 2026.

April through June 2026 Page 4

SAN MATO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

46T090 – Annual Major Component WWTP
✓ AMC Projects are estimated at $20.02 M. This EAC decreased by $0.10 million from the previous quarter.
• The decrease was primarily driven due to reductions in Engineering, Contingency, and Escalation, but partially offset by increases in construction and project management cost. The increase is driven by Digester 1 cleaning and abrasive blasting construction scope to prepare for improvements and by the MCC Replacement Project design‑phase scope modifications that requires additional engineering design and project management effort. ✓ AMC Projects include:
• WWTP Biosolids and Biogas Plan contract was awarded to Brown and Caldwell in November 2024 and is scheduled for completion in January 2026. The first phase of the work involved evaluating the condition of Digester 2. The assessment identified repairs that were more significant than originally anticipated. These repairs have since been completed, and Digester 2 is expected to return to service by August 2026. Preparation for the Digester 1 condition assessment is now underway. Brown and Caldwell developed the Digester 1 cleaning and abrasive blasting bid package, which was advertised in June 2026. Digester 1 cleaning is scheduled to begin in September/October 2026 and conclude in December 2026, after which the condition assessment will proceed.
• Digester 1 Improvements - Scope will be defined by the outcome of the Biosolids condition assessment report above. Digester 1 will not be evaluated until Digester 2 is back online and Digester 1 is ready to be visually inspected.
• Dewatering Centrifuge and Centrifuge Feed Pump Replacement- Proposals were received in April 2025, and the City awarded the design contract to Carollo Engineering on June 16, 2025.

The work was placed on hold pending sufficient performance data from the new facilities constructed under the WWTP Expansion and Upgrade. With the necessary data now available, the project is scheduled to kick off at the end of August 2026. • Solids Handling Systems I&C Improvements- The extent of required improvements is significantly less than originally anticipated, as several needs have already been addressed through other AMC and IAP projects. The remaining scope will be revisited and refined with City plant staff in September 2026, following completion of the WWTP Upgrade and Expansion programming.
• Digester Transfer Pump Project was awarded to the contractor in November 2024. Transfer pumps on site and VFDs arrived in late March 2025. Due to programing issues, the new pumps and VFDs for Digester 2 were programed in July 2025. Due to delays in the availability of the SCADA programmer, the programing for the Digester 1 pumps and VFDs will occur in February 2026. Final testing cannot occur until Digester 2 is back online project to occur in September/October 2026. The estimated construction completion date is September 2026. • 3 Water Pumping Improvements – additional scope to include the conversion of the spent back wash pumps to stormwater discharge pumps and additional work regarding the ferric chloride system has pushed the project design completion date out until September 2025. The project was advertised for bid on October 2, 2025. Bids were open on October 30, 2025. The contract was awarded to C. Overaa, inc. on December 1, 2025, with approximately one year to complete the construction. Site construction started in April 2026. The project is currently in construction and is scheduled for final completion in March 2027. • Digester 2 Mixer Repair/Replacement - This project is complete, and Digester 2 is in the process of being put back in service. In 2024, mixer removed was evaluated by SPX. Mixer took approximately 6 months to repair (completed May 2025). While the digester was offline, the digester was cleaned and interior improvements to recoat the interior of the digester and draft tube and repair the draft tube bracing was performed. Mixer was reinstalled in mid-August 2025, and Digester 2 is ready to be placed back into service.

April through June 2026 Page 5

SAN MATEO CLEAN WATER PROGRAM QUARTRLY REPORT
Q2 2026
Item 7.2

• Dissolved Air Flotation Thickener (DAFT) Replacement Design Project - • Carollo completed the precursor Waste Activated Sludge (WAS) Thickening Study in August 2025, which recommended replacing the Dissolved Air Flotation Thickener (DAFT) with Rotary Drum Thickeners (RDTs). Proposals for the DAFT Replacement Design Project were received in February 2026, and the City awarded the design contract to Carollo Engineering on April 4, 2026. Design began in June 2026 and is scheduled to be completed within one year. • Motor Control Centers (MCCs) Replacement - The project has undergone significant scope modifications driven by site conditions, state of existing infrastructure operational reliability.

During design development, several existing conduits, penetrations, and structural conditions were found to differ from record drawings, requiring additional investigation and redesign. The City also directed changes to maintain the MCCs in their existing locations rather than relocating them, which expanded the structural, architectural, HVAC, and civil components of the project. This has increased the engineering effort and design coordination across multiple disciplines. Estimated bid advertisement date is in December 2026.

Upcoming Key Activities and Milestones
Some key anticipated activities and milestones for the Program and related projects are summarized as follows:

Program
✓ Continue engineering, design, and construction of the AMC Projects ✓ Advertise and award the Polymer Injection System Project ✓ Advertise and award Construction Management Services for WWTP Projects. ✓ Advertise and award SCADA Integration and Programming services for WWTP Projects.

Wastewater Treatment Plant Projects
46T003 – Wastewater Treatment Plant
✓ GMP-1: Completed. Project was closed out in April 2025. ✓ GMP-2: Completed. Project was closed out in March 2024 ✓ GMP-3: Correct two of the main tie-ins. Continue construction on the conversion of the Aeration Basins to flow Equalization Basins. Continue construction on the miscellaneous site work including site paving, fencing and landscaping. Continue the startup and commissioning, review of Operations and Maintenance Manuals, and closeout documentation.
✓ Working with Contractor to minimize potential delays to the construction completion date. 46T009 – IAP 2
✓ Completed.

April through June 2026 Page 5

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

46T010 – IAP 3
✓ Contractor to continue installation and improvements of site waste area manholes, complete remaining work at new site waste pump station including electrical connections, testing and start-up of new site waste pumps, demolition and restoration of the existing site waste pump station area, and electrical upgrades at the effluent pump station. Construction is scheduled to be completed in October 2026. ✓ Tanner Pacific provides Construction Management Services for IAP3. 46T090 – Annual Major Component WWTP
✓ Digester Transfer Pump Improvements – Contractor to complete project in September 2026. ✓ 3 Water Pumping Improvements – Site Construction to start in April 2026. Construction is estimated to be completed by March 2027 (final completion).
✓ Biosolids/Biogas Study scheduled to be completed in December 2026. ✓ Digester 1 Cleaning to prepare for condition assessments and repair, pending to start in September/October 2026.
✓ DAFT Replacement design was awarded to Carollo in March 2026. DAFT Replacement Design Project kicked off in June 2026.
✓ Kick off Dewatering Centrifuges Replacement Project.
✓ MCC Replacement Project design is anticipated to be completed at the end of November 2026, advertising for bid in January 2027.

April through June 2026 Page 6

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

Key Issues and Actions
Issue Action/Resolution Program Function/Projects Impacted Wastewater Treatment Plant Projects
GMP 1, 2 and 3
Differing Site Conditions at Area 75,
FEQ basins, 24 in. FEQ Return Pipe
Foster City – Los Prados force main
cross over.

Pipe expansion joints in new plant pipe
galleries.

BioActiflo maturation mixer repair and
testing.

These issues have caused the
project substantial completion
date to slip to October 2026 and
final completion to December
2026.

The City, Construction Management team
and Contractor are working together to
minimize the impact of these delays on
the overall schedule and construction
cost.

Wastewater Treatment Plant Projects
IAP2 and 3
IAP2: Sludge Cake Pump and Sludge
Hopper Design and Construction
Issues:

Sludge Cake Pump 1 has been
unable to run in automatic potentially
due to pipe stresses impacting the
pump. In addition, operation and
maintenance (O&M) is concerned
about the long- term wear and
maintenance associated with the
pumps.

IAP3: The project was advertised
and bid with the revised scope of
work. Procurement issues regarding
VFD’s are delaying the project.

Existing site conditions differed from
design. Existing conduits could not
be reused due to age and
deterioration. Existing Sanitary
Sewer manholes have settled.

The City worked with the
contractor to resolve this issue.

The mitered pipes have been
replaced, and pipe supports have
been installed. The project is
complete.

The project was awarded to
Mountain Cascade on May 15,
2023. The contractor is
progressing on all items of work.

Project now anticipated to be
completed in October 2026.

Additional funds are needed to
construct new duct banks and
install piles for structures which
have settled.

These issues took a long time to resolve;
The City and the Contractor reached a
settlement agreement which resulted in
the project EAC being reduced by $2.2
million.

Immediate Action Projects, Package (IAP)
3 project although the delay is not
anticipated to affect any other projects.

However, the project budget has
increased.

Overall Program
Supply-chain disruptions and other
residual impacts associated with the
COVID-19 pandemic continue to
present potential risks to the Program.

Several projects have experienced
delayed delivery of electrical
equipment, specialty piping, and other
materials.

Long lead times for electrical
equipment, specialty piping, and
other critical materials continue to
create potential schedule risks
across several projects.

The Program team is coordinating with
contractors and consultants to identify
long-lead items early, monitor
procurement schedules, and evaluate
sequencing or substitution options where
appropriate.

April through June 2026 Page 7

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

Overall Cost and Schedule Management
The Overall Program Cost Summary Table showing the budget status for each of the completed and active Program projects is presented below. The summary includes the baseline budget for each project referred to in the table as “current budget,” the current forecast of the EAC and the variance between the original budget and the forecast expenditure. The table also presents the SPI and the CPI for each project.

The total forecast for EAC for the Program decreased approximately $0.24 million from the previous quarterly update, from $1,036.3 million to $1,036.1 million. There was a decrease of $0.43 million in Wastewater Treatment Projects: IAP3 project ($0.02 million decrease), WWTP Upgrade and Expansion Project ($0.09 million increase) and AMC projects ($0.10 million decrease). The Polymer Injection Ring Project was added as an offshoot of IAP2 settlement, was originally budgeted at $0.93 million, this has since been reduced to $0.53 million. The total variance from the original program baseline budget is $44.43M over budget.

Figure 5 shows the planned, actual, and forecast quarterly data for the Program. The quarterly Program spend in the last quarter was higher than expected due to work progressing to make up for previous quarters where work progressed slower than expected for the WWTP Upgrade and Expansion GMP-3. The amount of work completed peaked in the 3rd quarter of 2023.

A summary schedule representing the active projects for the WWTP is presented below. The projects present the construction phase and forecast completion dates for each active project.

The overall Program CPI decreased slightly from 0.86 in Q1 to 0.85 in Q2, while the SPI remained unchanged at

0.81. Program Funding Update
The Program’s financial strategy includes multiple funding sources, including:
• Cash generated through user fees.
• 2019 bond sale
• Water Infrastructure and Finance Act (WIFIA) WWTP loan • WIFIA Basins 2 and 3 Loan
• SRF loan for the WWTP
Future bond sales or use of short-term construction notes may also be deemed necessary.

The current financial modeling and strategy, last updated in the April 2020 Economic Summit, includes the following milestones. These milestones will be adjusted as the financial strategy is continually updated. • Construction was issued in June 2021 for both the Collection System and the WWTP • In the current period, the following funding milestones were achieved:
✓ Submittal of quarterly reports required for WIFIA loan projects. ✓ Submittal of reports for the SRF Loan for the WWTP.

April through June 2026 Page 8

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

PROGRAM COST SUMMARY TABLE
April through June 2026 Page 9
Item 7.2

Figure 5 Program S Curve

April through June 2026 Page 10
Item 7.2

Program Schedule (Active Projects)
Wastewater Treatment Plant Project- Construction
2021 2022 2023 2024 2025 2026 2027
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Wastewater Treatment Plant
GMP-1 Completed April 2025
GMP-2 Completed March 2024
GMP-3 December 2026
IAP2 Completed April 2025
IAP3 October 2026
AMC 2028
Polymer Injection Ring October/November 2026
Completed portion of schedule
Remaining Construction Schedule
April through June 2026 Page 11
Item 7.2

Active Wastewater Treatment Plant Projects
Item 7.2

Active Wastewater Treatment Plant Projects
46T003 WWTP Nutrient Removal and Wet Weather Flow
Management Upgrade
Project Description:

The WWTP Upgrade and Expansion Project will replace aging infrastructure, provide capacity for wet weather flows, comply with regulatory requirements, enhance reliability, and produce a higher quality effluent that meets current and future permit requirements and Title 22 recycled water quality. Producing higher quality effluent will enable the City to develop a water reuse Program.

GMP3 – Contract
Contractor Sundt
Award Date 9/21/2020
Construction NTP 9/22/2020
Duration (calendar days) 1704
Contracted Completion Date 5/23/2025
Total Original Contract Amount $379,880,747.00
Revised Contract Amount $383,790,833.00
Original Contingency Amount $13,900,000.00
Revised Contingency Amount $63,110,612.00
Forecast Completion Date 12/9/2026
Current Contracted Amount $432,186,728.23
Actual Expended $420,425,398.78
Current Period Activities
Project/Construction Management
• Coordinating the Special Inspections Services
• Providing Construction Inspection Services
• Reviewing and recommending approval of change orders
• Administering the Consultant and Subconsultants contracts • Assisting with Startup and Commissioning
• Monthly WWTP update meeting with Foster City management team.

April through June 2026 Page 12

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Project Inside
Project Manager Leswin DCunha
Project Type Wastewater System
Phase Construction
GMP1 – Contract
Contractor Sundt
Award Date 5/6/2019
Construction NTP 6/4/2019
Duration (calendar days) 1124
Contracted Completion Date 7/1/2022
Total Original Contract Amount $33,098,178.00
Contingency Amount $1,725,000.00
Acceptance Date 4/23/2025
Current Contracted Amount $34,783,550.00
Actual Expended $31,630,697.00
GMP2 – Contract
Contractor Sundt
Award Date 5/4/2020
Construction NTP 5/5/2020
Duration (calendar days) 619
Contracted Completion Date 01/14/2022
Total Original Contract Amount $17,716,049.00
Contingency Amount $1,645,000.00
Acceptance Date 3/6/2024
Current Contracted Amount $17,963,767.00
Actual Expended $17,206,534.00
Item 7.2

Engineering Design/ Services During Construction
• ESDC: HDR continued review of submittals and RFIs on GMP 3; development of design change notices; onsite and remote support by Resident Engineer. HDR continuing the preparation of electronic Operations and Maintenance Manuals
Permitting:

Bay Area Air Quality Management District (BAAQMD)
A/C 30448 (Liquid Processes)
Because the A/C renewal request has been submitted, the City can continue construction/operation under the conditions of the existing permit until a new A/C permit is issued.

A/C 30449 (Generators)
Because construction is complete and source test data submitted, the City does not need to renew the A/C. The Source Test data was approved 10/26/23. The next step is to issue the Permit to Operate (P/O). In the interim, the City can operate the generators under the conditions of the A/C permit.

Public Outreach
• PM/CM and the CWP Public Outreach Lead coordinated on regular project updates to the website, newsletter, social media, etc.

Construction
GMP1
✓ Project is closed out and accepted on. April 23, 2025.

GMP-2
✓ Project is closed out and accepted in March 2024
GMP-3
✓ The contracted completion date for GMP3 has been adjusted to May 23, 2025, to account for additional time to incorporate additional scope added for the back-up fuel system. The Foster City and Los Prados Force main tie ins need to be corrected. FEQ differing site conditions have added scope to the project. These changes have caused the project end date projected to be December 2026. The Contractor and the City are working together to minimize the potential delays and reduce this potential completion date extension. ✓ Yard piping is completed except for redoing the tie ins for Foster City Force Main and Los Prados Force Main. All seven force mains have been connected to the new headworks with the two force mains needing to be corrected in August 2026.
✓ Continued adjust and calibrate process equipment and programming now that sewage has been introduced into the new process areas.

April through June 2026 Page13

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

✓ Admin. Building is completed and has been granted temporary occupancy. Contractor needs to complete final punch list items. Remediation of settlement issues will be accomplished outside of the contract and will not affect the budget.
✓ The warehouse is completed and has been granted temporary occupancy Project/Construction Management
• HDR’s to continue to provide ESDC services including development of process O&M manuals, process training, expanded discipline-specific Resident Engineer services, and related known scope reflected in the contingency budget.

Engineering Design/Services During Construction
• ESDC: HDR continues to provide onsite resident engineering services.

Permitting
• Coordination with Building and Fire Departments for Final Occupancy for Admin Building. The anticipated final occupancy is mid-June 2026.

Public Outreach
• Provide project updates to the CWP Public Outreach Lead for monthly newsletter, website, and social media updates.
• Continue as-needed support in response to resident queries via the communication hotline.

Construction
GMP-1
• Completed.

GMP-2
• Completed.

GMP-3
✓ Continue coordination with Building and Fire Department for Final Occupancy for Admin. Building. Work on final punch list items.
✓ Continue calibrating and tweaking new processes now that the plant has received sewage ✓ Correct the two force mains’ tie ins.
✓ Plant seeding was completed in December 2025.
✓ Continue landscaping and security improvements.
✓ Pedestrian path open.
✓ Continue conversion of the Aeration basins to Flow Equalization Basins.

April through June 2026 Page 14

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

Risks and Opportunities
• Cal Water’s New Potable Water Main Extension: Completed • PG&E’s New Primary Service: Completed
• Relocation of PG&E’s Utilities from Detroit Drive: Completed Financial Status
• The current update shows an overrun ($70.75M) of the original budget.

Millions
Baseline Budget $532.71M
Actual Cost to date $576.25M
Estimate at Completion
$603.46M
Schedule Status
• The current forecast shows project completion to be in December 2026 April through June 2026 Page 15

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

46T009 IAP Package II
Project Description:

Replace and repair aging infrastructure at WWTP by adding screening, flexibility, and redundancy for WWTP solids processes. The project includes: (1) Mechanical bar screen and repair of concrete wall at the IJB; (2) Effluent PS #1 pumping and piping improvements; (3) replace two of the oldest pumps in PS #1; (4) Cake pumping system: add second cake pumping system; and (5) Second cake hopper system: add a second cake hopper, slide gate, access walkway, and platform.

Current Period Activities
Project/Construction Management
• Project closed out
Engineering Design/ Services During Construction
(Various)
• Project closed out
•Permitting
✓ No activities during this period.

Public Outreach
✓ No activities during this period.

Construction
Immediate Action Projects, Package II (IAP II)
✓ Construction completed
✓ Project closed out
Next Period Activities
Project/Construction Management
✓ Completed
Engineering Design and Engineering Services During Construction ✓ Completed
• Permitting
✓ Completed
• Public Outreach
✓ Completed
• Construction
Immediate Action Projects, Package II (IAP II)
✓ Completed
•
April through June 2026 Page 20
Project Inside
Project Manager Tyler Kirkendall
Project Type Wastewater System
Phase Construction
Design Firm Stantec, HDR
IAP II – Contract
Contractor Myers & Sons
Award Date 2/11/2019
Construction NTP 2/19/2019
Duration (calendar days) 848
Contracted Completion Date 6/14/2021
Contract Amount $6,340,000
Contingency Amount $1,144,000
Forecast Completion Date 10/16/2025
Current Contracted Amount $7,181,514
Actual Expended $7,181,514

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026 Item 7.2

Risks and Opportunities
• Project is complete. Settlement agreement has been reached.

Financial Status
• The current update shows an overrun ($1.5 M) of the original budget.

Millions
Budget $13.0M
Actual Cost to date $14.5M
Estimate at
Completion $14.5M
Schedule Status
• Project substantially complete. A settlement agreement between the contractor and the City has been reached.

April through June 2026 Page 21

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

46T010 IAP Package III
Project Description:

Upgrade aging infrastructure and increase reliability for the effluent PS at the WWTP. Improvements include performing hydraulic analysis on the effluent PS and flow meters; add variable-frequency drives (VFDs) and check valves on stormwater pumps; replace check valves (3) for dry weather pumps; replace MCCs/VFDs (4) and control panels (4) for dry weather pumps; and replace doors (3) and windows (10), repair roof, and add HVAC for the PS.

IAP III –
Contract
Contractor Mountain Cascade
Construction NTP 6/30/2023
Duration (calendar days) 470
Contracted Completion Date 5/14/2025
Contract Amount $11,344,696
Contingency Amount $3,420,000
Forecast Completion Date 10/30/2026
Current Contracted Amount $14,355,226
Actual Expended $11,494,468
Current Period Activities
Project/Construction Management (Jacobs - Riva Mitra/Tanner Pacific) • Project Management by Jacobs with assistance from the City. • Construction Management by Tanner Pacific.

Engineering Design/ Services During Construction (HDR)
• Review of Submittals and RFI’s.

Construction
• Continue constructing the Site Waste Pump Station and associated piping. • Continue constructing the Effluent Pump Station expansion. • Continuing the replacement of the roof on Effluent Pump Station. • Continue installing the wiring upgrades for the Effluent Pump Station and the Site Waste Pump Station.

Completed
✓ Completed replacement of the HVAC units and continued construction of the piping in the Solids Handling Building.
✓ Completed replacement of Digester 1 piping.
✓ Completed structural repairs of concrete and installation of new windows in the Effluent Pump Station Building.
✓ Completed Valve Replacement in the Effluent Pump Station April through June 2026 Page 22

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Project Inside
Project Manager Riva Mitra
Project Type Wastewater System
Phase Construction
Item 7.2

Next Period Activities
Project/Construction Management (City/Tanner Pacific)
• Construction Management by Tanner Pacific
• Project Management by Jacobs.

Engineering Design/ Services During Construction
• HDR to continue EDSC.

Construction
• Continuing the construction of Site Waste Pump Station and Improvements to the Effluent Pump Station and associated piping.
• Modify the piping and manholes upstream of the new Site Waste Pump Station due to the elevations of the existing system being lower than shown on the contract documents. • Continue installing the electrical upgrades for the Effluent Pump Station and the Site Waste Pump Station. ✓
• Risks and Opportunities
Rescoping the project pushed out the completion date of the project. Existing site conditions varied from what was anticipated in the design. The existing conduit system has deteriorated over the years and cannot be reused. This required new duct banks to be constructed. The existing manholes and pipes had settled causing the structures to be pile supported. These unforeseen differing site conditions are contributing to an increase in construction costs.

Financial Status
• The current update shows an overrun ($19.43 M) of the original budget. The original budget was an estimate to be used as a place holder that was set prior to having any knowledge of the project scope of work. The overall program carried a large contingency to compensate for this unknown and a portion of those contingencies are being used to offset this overrun. The estimate has increased to account for changes required to address unforeseen underground utilities and deteriorated conduits, new duct banks and settled sewer pipes and manholes which have added new scope and work to the contract caused by unforeseen conditions.

Budget $2.47M
Actual Cost to
date $16.48 M
Estimate at
Completion $21.90M
Schedule Status
• The current forecast shows final completion in October 2026.

April through June 2026 Page 24

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

46T090 Annual Major Component WWTP
Project Description:

Maintain reliable plant operations to meet regulatory permit requirements and repair and replace critical WWTP
infrastructure. The operations and maintenance team maintain an active list of potential projects that are implemented as funds are available.

Current Period Activities
Project/Construction Management (Jacobs- Riva Mitra/ Tanner Pacific) • Jacobs provides Project Management with assistance from the city staff. Tanner Pacific provides Construction Management.
• AMC project
✓ Update WWTP Biosolids and Energy Management Plan – Brown and Caldwell are working on the study. The first phase of the work involved evaluating the condition of Digester 2. The assessment identified repairs that were more significant than originally anticipated. These repairs have since been completed, and Digester 2 is expected to return to service by August 2026. Preparation for the Digester 1 condition assessment is now underway. Brown and Caldwell developed the Digester 1 cleaning and abrasive blasting bid package, which was advertised in June 2026. Digester 1 cleaning is scheduled to begin in September 2026 and conclude in December 2026, after which the condition assessment will proceed.
✓ Digester 1 Improvements - waiting for biosolids report to be completed and for Digester 2 to be put back into service (anticipated in August/September 2026).
✓ Centrifuge and Centrifuge Feed Pump Replacement – Carollo Engineering selected to prepare plans and specifications for the project. Design is to be completed by December 2026. ✓ Solids Handling Systems I&C Improvements – the scope of work has been significantly reduced as a large percentage of this work has been accomplished with other AMC or IAP projects. The remainder programming work will be done as a contract with a consultant programmer. ✓ Digester Transfer Pump Project – VFD’s arrived in late March 2025. Project completion was delayed due to unavailability of contractor subcontractor to program SCADA. Only testing remains but cannot be performed until Digester 2 is back online. Project completion is scheduled for May 2026. However, the date is expected to be delayed due to ongoing efforts to bring Digester 2 online. ✓ 3 Water Pumping Improvements – Project advertised for Bid on Oct 2, 2025. Bids opened on October 30, 2025. On December 1, 2025, C. Overaa Inc. was awarded the contract Notice to proceed for procurement was sent on January 20, 2026. On site construction started in April 2026. Approximately one year to construct. Project completion is scheduled for March 2027. ✓ DAFT Corrosion Improvements – Study to evaluate alternatives to repairing DAFT was awarded to Carollo in November 2024. Study completed in August 2025.Study recommends replacing the DAFT with Rotary Drum Thickeners. Design is scheduled to be awarded on April 4, 2026, to Carollo. ✓ MCC Replacement – HDR is working on finalizing the design for advertisement in January/February 2027.

Permitting (Various) - None
Construction
• Digester Transfer Pump Project was awarded in November 2023. The contractor has procured the equipment.

Minor electrical work was started. VFDs arrived in March 2025. Programming issues are resolved. Final testing will be completed once Digester 2 is back online. Construction is estimated to be completed in May 2026.

April through June 2025 Page 27

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Project Inside
Project Manager Riva Mitra
Project Type Wastewater System
Phase Engineering
Item 7.2

• Digest 2 Mixer Repair/Replacement – SPX was awarded the repair of the mixer in September 2024. The mixer took approximately 6 months to repair. Repairs were completed in May 2025. An initial investigation after cleaning Digester 2 showed the interior and draft tube need to be coated, and the draft tube bracing be repaired, prior to coating the lower portion of the digester needs to have some additional welding done to repair some minor thinning in small areas of the digester. Repairs were completed in late September 2025. The Digester is available to be brought back online in October. However, the Digester will be brought back online when the new liquid process is online approximately May 2026.

Next Period Activities
Project/Construction Management (City/ Tanner Pacific)
• Continue CM on the Digester Transfer Pump Project
• Continue CM services on the 3 Water/Ferric Project
Engineering Design/ Services During Construction
• Design Consultants providing EDSC for the Digester Transfer Pump Project. • Advertise for Bid the MCC Replacement Project
• Continue working on the Biosolids and Energy management plan • Begin the design for the Replacement of the DAFT project • Continue the design for the Centrifuge Project
• Continue the Solids Handling Systems I&C project using programing consultant Permitting
• None
Construction
• Close out construction on the Digester Transfer Pump Project once Digester 2 is online and transfer pumps can be tested. Return Digester 2 back to service and take Digester 2 offline. • Begin Digester 1 cleaning and abrasive blasting.
• Continue Construction of the 3-water /Ferric Project
Risks and Opportunities
• Digester 1 has not undergone an internal inspection in more than 20 years. The condition assessment is expected to identify areas requiring repair or rehabilitation to restore reliable performance and support long-term solids handling operations. B&C will be conducting the assessment and analysis once Digester 1 is cleaned.
• DAFT Replacement Design Project will include analysis and siting of the rotary drum thickeners to streamline operations and provide system redundancy.
• Centrifuge and Centrifuge Feed Pump Replacement Project might reveal need for additional dewatering capacity due to higher solids loading from new BNR/MBR processes.

April through June 2026 Page 28

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026
Item 7.2

Financial Status
• Project shows EAC over budget.by $11.10 million The original budget was an estimate to be used as a place holder that was set prior to having any knowledge of the project scope of work. The overall program carried a large contingency to compensate for this unknown and a portion of those contingencies are being used to offset this overrun. The current estimate is based on defined scopes of work.

Budget $8.92M
Actual Cost to date $6.31M
Estimate at Completion $20.02M
Schedule Status
• AMC 6 +23 Natural Gas Line Replacement was completed in November 2022. • AMC Digester 2 Mixer Repair/Replace, awarded to SPX in September 2024; Mixer has been repaired. Digester 2 ‘s interior is cleaned, repaired and recoated prior to the Mixer being installed. Construction was completed in September 2025.
• AMC Digester Transfer Pump was awarded in November 2023. The contractor has completed minor electrical work. VFDs arrived in March 2025. Programming issues are resolved. Scheduled to be completed in May 2026. However, transfer pump testing is dependent on the completion of final testing for Digester 2. The updated estimated completion date is August or September 2026. • Digester 1 Improvement: City staff is preparing the cleaning, condition assessments, and repairs of Digester 1. • AMC 3 water - Ferric Project was awarded December 1, 2025, to C. Overaa Inc. and on-site construction is scheduled to start April 2026. Estimated schedule is estimated to be completed in March 2027. • All other AMC projects are either in the design, study or pre-design phase.

April through June 2026 Page 29

SAN MATEO CLEAN WATER

PROGRAM

QUARTERLY REPORT
Q2 2026 Item 7.2

Completed Projects
Item 7.2

Completed Projects
Wastewater Treatment Plant Projects
Name Start Date
Finish
Date Actual Cost
469948: SCADA Immediate Projects: Phase 2 (IAP) 1/2/2015 11/25/2015 $1,524,717 469962: Short-Term MCC Replacement Project (IAP) 1/2/2015 11/25/2015 $49,628 469973: Secondary System: Immediate Projects: SCs 1-4 and returnactivated sludge Pump Values (IAP) 1/2/2015 11/25/2015 $426,918
469975: Solids: Immediate Projects: GT 1&2 (IAP) 1/2/2015 11/25/2015 $372,358 469976: Immediate Projects: Boiler Replacement 1/2/2015 4/29/2016 $475,296 469978: Solids Building: Immediate. Projects: Centrifuge Hoist Project (IAP) 1/2/2015 11/25/2015 $2,410 46T002 IAP Package I 8/1/2018 8/28/2019 $18,621,868
GMP 1 6/4/2019 4/23/2025 $31,630,697
GMP 2 5/5/2020 3/6/2024 $17,206,534
IAP Package 2 2/19/2019 10/16/2025 $14,477,558
TOTAL $84,787,984
April through June 2026 Page 30

SAN MATEO CLEAN WATER PROGRAM QUARTERLY REPORT
Q2 2026 Item 7.2

WASTEWATER TREATMENT PLANT SITE PLAN
Attachment 2
Area 64
Area 52
Area 80
Area 51
Area 53
Area 55
Area 56
Item 7.2

Most of the improvements for the new process area, Admin. Building and Warehouse are completed last and only punch list items remain. There are little to no changes in those areas. The following Photos are for new improvements that have occurred and are ongoing for the conversion of the existing Aeration Basin and Secondary Clarifier as well as the tie ins of the force mains into the new Headworks.

April through June 2026 Page 16
Item 7.2

April through June 2026 Page 17
Item 7.2

April through June 2026 Page 18
Item 7.2

April through June 2026 Page 19
Item 7.2

IAP3
April through June 2026 Page 25
Item 7.2

April through June 2026 Page 26
Item 7.2

April through June 2026 Page 30
Item 7.2

ATTACHMENT #4

PROJECT FINANCING
In addition to cash from the District’s and City of San Mateo’s wastewater enterprises, financing for the project consists of the following funding sources:

Revenue Bonds – The San Mateo Foster City Public Financing Authority (“PFA”) sold $270 million in revenue bonds in 2019 for Clean Water Program costs. The District’s share of the proceeds from that bond issue was $40,131,000. The WWTP 2019 bond funds were fully expended in July 2021.

The Program through the San Mateo-Foster City PFA is obtaining additional financing through the two programs as described below:

Water Infrastructure Finance and Innovation Act (WIFIA) - The PFA approved the close of the WIFIA loan in November 2020 in the total amount of $277.2 million (San Mateo share is $210.4 million and EMID share is $67.8 million). The WIFIA loan has excellent rates (1.32% for San Mateo and 1.14% for EMID). We have until 8/1/25 to start drawing on the WIFIA loan.
2021 Wastewater Revenue Notes, Series A (Estero Municipal Improvement District) - On July 1, 2021, the San Mateo-Foster City PFA issued $62.76 million of 2021 Wastewater Revenue Notes, Series A (EMID) to attain a cost savings (from lower interest rates than the WIFIA loan) of approximately $1.1 million for the financing of EMID’s share of WWTP project costs. These notes have a maturity date of 8/1/25 when the City will draw on the WIFIA Loan to pay off the notes.

State Revolving Fund (SRF) –The SRF loan package, for a maximum loan amount of $137,000,000, was approved by the State with an interest rate not to exceed

1.6% (EMID’s share of the loan is $33,044,400). These funds are now available as part of the financial strategy for the project.

Item 7.2

DATE: September 8, 2026
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
FROM: Priscilla Schaus, Communications Director/City Clerk Alexis Garcia-Dawson, Deputy City Clerk
DEPARTMENT: Communications/City Clerk
SUBJECT: Appointment of Voting Delegate and Alternates for the League of California Cities 2026 Annual Conference

RECOMMENDATION
It is recommended that the City Council, by Minute Order, appoint one voting delegate and two alternates to be present at the League of California Cities (“Cal Cities”) Annual Conference General Assembly Meeting to be held on Friday, September 25.

EXECUTIVE SUMMARY
The Cal Cities’ 2026 Annual Conference is scheduled for September 23-25. An important part of the Annual Conference is the Annual General Assembly Meeting, where member cities can take action on resolutions that establish Cal Cities policy. The General Assembly is comprised of one voting delegate from each member city. Each city may also appoint alternate voting delegates, who may vote in the event that the designated voting delegate is unable to serve in that capacity. Cal Cities has advised City Council to take action to designate voting delegates by September 1, 2026.

Although the submission deadline was September 1, submissions may be made after the deadline, if necessary. Scheduling was also impacted this year by the conference being held at a different time of year than in previous years.

Item 8.1

Vice Mayor Suzy Niederhofer is the City’s alternate Representative/Liaison to Cal Cities and Mayor Art Kiesel is the City’s Representative/Liaison.

Four members (Art Kiesel, Suzy Niederhofer, Patrick Sullivan, Phoebe Venkat) of the City Council have signed up to attend the conference. See attached Memorandum from Cal Cities regarding designation of voting delegates and alternates.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Not Applicable

FISCAL IMPACT
There is no fiscal impact.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
City Council Operations and Improved Community Engagement

ATTACHMENTS
Attachment 1 – Memorandum from CalCities
Item 8.1

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, May 13, 2026
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026
Item 8.1

alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Anaheim Convention Center, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly Item 8.1

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Item 8.1

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

Item 8.1

DATE: September 8, 2026
TO: Mayor and Members of the City Council
VIA: Stefan Chatwin, City Manager
Marlene Subhashini, Assistant City Manager
Sofia Mangalam, Deputy City Manager
FROM: Thai-Chau Le, Interim Community Development Director Chuck Venook, Chief Building Official
DEPARTMENT: Community Development
SUBJECT: Contract Amendment No. 4 with 4LEAF, Inc for On-Call Building Services in the Amount of $150,000, Increasing the Total Agreement Amount Not To Exceed $1,025,000 and Approve
Supplemental Appropriation of Funds in the Amount of $388,081

RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution (Attachment 1) authorizing the Mayor to execute Amendment No. 4 to the existing Agreement with 4LEAF, Inc. (4Leaf) for professional on-call building services to increase the amount of agreement by $150,000 for a total Agreement amount not to exceed $1,025,000; approving the supplemental appropriation of $388,081 for Fiscal Year (FY) 2026-27 to Account No. 001-0820-424-4251, funded from the General Fund Reserves; and find the request exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15061(b)(3).

EXECUTIVE SUMMARY
The Building Division has a limited staff comprised of six (6) full-time and one (1) limited/temporary position providing services related to all construction permit activity in the City. Out of seven (7) positions, the Senior Building Inspector position is currently vacant. Over the last two (2) years, there have been significant ongoing challenges in staffing, including vacancies and staff absences.

Item 9.1

Additionally, permit activity has significantly increased over the past year, and a half, especially commercial permits and multi-family Accessory Dwelling units (ADUs), and staff have been extensively relying on consulting services from 4Leaf and West Coast Code Consultants (WC3) to provide continuous and uninterrupted building services. WC3 has been providing plan check services and 4Leaf has been providing permit technician and building inspection staff augmentation.

On November 3, 2025, City Council approved Contract Amendment No. 3 to the existing Agreement with 4Leaf for professional on-call building services, which extended the term of the Agreement to June 30, 2027, and increased the amount of the agreement by $550,000, bringing the total contract amount to $875,000. To date, the City has spent $636,919 with a remaining balance of $238,081. Due to administrative oversight, the remaining balance of $238,081 was not included in the FY 2026-27 Adopted Budget.

While 4Leaf‘s current Agreement remains in effect through June 2027, the remaining balance will be insufficient to support the increased workload given staffing limitations and continued vacancy. Therefore, staff recommend approval of Amendment No. 4 to the 4Leaf Agreement, increasing not to exceed amount by $150,000 and appropriation of the remaining balance of $238,081, for a total supplemental appropriation of $388,081.

Amendment No. 4 would increase the total contract amount to $1,025,000.

BACKGROUND/ANALYSIS
The Community Development Department (CDD) is dedicated to planning, maintaining, and enhancing the quality of life and public safety in Foster City. Its work aligns with the vision established by the City Council through the General Plan and other guiding documents that honor the City’s heritage as a Master Planned community. CDD consists of three (3) divisions: Planning and Code Enforcement, Housing and Sustainability, and Building.

The Building Division ensures that all construction permitted within the City complies with the California Building Code, the Foster City Municipal Code, and other applicable regulations. The Division oversees permit intake and issuance, plan review, and building inspection services to ensure compliance with Title 24 and all other building standards.

The Division has six (6) full-time positions and one (1) limited-term position. The Division is currently staffed by the Chief Building Official, a Plans Examiner, two (2) Inspectors, and two (2) Permit Technicians, with one (1) inspector position remaining vacant. This limited staffing makes it difficult to maintain service levels during employee absences due to vacation, training, illness, 9/80 schedule days, and periods when positions are vacant, and recruitment efforts are underway.

Item 9.1

Over the past two (2) years, the Division has experienced ongoing staffing challenges, including vacancies, the onboarding of new employees, and various absences. As a result, the Division has not operated with its full complement of staff on a sustained basis during this period. For example, the Chief Building Official position was vacant for a year, from March 2024 until March 2025; one (1) Plans Examiner was vacant from June 2025 to October 2025; one (1) Permit Technician position was vacant from October 2025 to January 2026. In addition, one (1) Senior Inspector position has been unstaffed since June 2025, initially due to an extended absence and subsequently due to a vacancy. The City has conducted two (2) separate recruitments to fill the position; however, despite efforts, the position remains vacant.

These staffing constraints have made it difficult to provide consistent and uninterrupted services. As a result, the City continues to rely on consulting services from 4Leaf and WC3 to supplement permit processing, plan review, and inspections capacity. Since July 2024, 4Leaf has been providing services for staff augmentation for various building services.

On July 15, 2024, the City Council approved professional on-call building service agreements with 4Leaf and WC3 in an amount not to exceed $150,000 each for two (2) years ending June 30, 2026, to provide coverage during staff absences, ensuring continuity of services, increased flexibility, cost-effectiveness, and enhanced customer satisfaction.

On April 7, 2025, Contract Amendment No. 1 to the on-call building service agreement with 4Leaf in the amount of $75,000 was approved for continuing on-call building services.

At the time, the unspent personnel budget from the vacant CBO position was used to fund the Agreement.

On July 21, 2025, Contract Amendment No. 2 to the on-call building service agreement with 4Leaf in the amount of $100,000 was approved for continuing on-call building services through a supplemental appropriation.

On November 3, 2025 Contract Amendment No. 3 to the on-call building service agreement with 4Leaf in the amount of $550,000 was approved for continuing on-call building services.

There are currently several large and complex projects underway in the City that are identified below. This is in addition to numerous additions to homes, modifications to homes, and commercial tenant improvements (TI) that occur on a regular basis. Major projects under review, anticipated construction to start in the next year, and/or under active construction include:
 Gilead Lab Building at 335 Lakeside Dr.
 Gilead Lab Building at 1165 Chess Dr.

Item 9.1

 40+ multi-family ADUs
 Gilead’s numerous building TIs on the Main Campus
 Visa – Phase 1 Full interior renovation of the twelve-story buildings (M1 & M2 towers) from level 5 through 12, approx. 573,237 square feet; and Phase 2 full interior renovation of the 12 story buildings M3 & M4 slated for late 2027  101 Lincoln Center (TIs on 2 floors)
 Multiple TIs at Edgewater Place Shopping Center
As noted above, of the seven (7) authorized positions, one (1) remains vacant for an extended period. Due to the specialized qualifications and limited candidate pool for this classification, the position has remained vacant despite ongoing recruitment efforts.

Furthermore, in recent times, filling vacancies and finding qualified candidates has been a challenge, given the current job market, and when competing with other jurisdictions that have similar job openings. Until the position is successfully filled, continued contract inspection services are necessary to maintain service levels and ensure timely building inspection operations.

The remaining balance under the 4Leaf contract will not be sufficient to continue using their services through June 30, 2027, especially due to increased workload. Although funds remain available under the WC3 contract, they are unable to provide building inspections and/or permit technician services.

The City has adopted a Master Fees & Service Charges Schedule, which specifies the payment for all processing costs associated with the review of applications for building permits. The costs of services related to building permits and associated inspections are covered by the applicable building and inspection fees charged by the City. However, the City must have the staffing to be able to provide those services and therefore the amendment with 4Leaf is necessary to ensure that services are not interrupted.

The breakdown of 4LEAF contract and subsequent amendments including source of fundings is shown in the table below:

Consultant Agreement
Date
Amount Source of Funding Impact on General
Fund
4Leaf July 15, 2024 $150,000 General Fund $150,000
Amendment
#1
April 7, 2025 $75,000 Unspent Salary from
vacant CBO position
None
Amendment
#2
July 21, 2025 $100,000 General Fund $150,000
Amendment
#3
Nov 3, 2025 $550,000 General Fund, to be
largely offset by
reimbursement from
Gilead including cost
reimbursement and
unspent personnel
budget authority.

None (After
reimbursement from
Gilead including cost
reimbursement and
unspent personnel
budget)
Item 9.1

Amendment
#4
$150,000 General Fund, to be
largely offset by
reimbursement from
Gilead including cost
reimbursement and
unspent personnel
budget authority.

Partial (After
reimbursement from
Gilead including cost
reimbursement and
unspent personnel
budget)
Staff would like to note that Gilead and City have a cost reimbursement agreement relating to the funding for building consulting services to support their various construction projects. Additionally, there are unspent personnel budgets from the vacant positions in CDD.

On November 3, 2025, City Council approved Contract Amendment No. 3 to the existing Agreement with 4Leaf for professional on-call building services, which extended the term of the Agreement to June 30, 2027, and increased the amount of the agreement by $550,000, bringing the total contract amount to $875,000. To date, the City has spent $636,919 with a remaining balance of $238,081. Due to administrative oversight, the remaining balance of $238,081 was not included in the FY 2026-27 Adopted Budget.

Due to the increase in permitting and inspection activities noted above, staff recommends that the City Council authorize the Mayor to execute Contract Amendment No. 4 to the existing Agreement with 4Leaf for professional on-call building services to increase the amount of the agreement by $150,000 for a total Agreement amount not to exceed $1,025,000 and approve a supplemental appropriation of $388,081 for FY 2026-27.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
The approval of Amendment No. 4 and supplemental appropriation are not subject to review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, then the activity is not subject to CEQA.

FISCAL IMPACT
The fiscal impact of the proposed resolution is a supplemental appropriation of $388,081 for Building Division professional services (Account No. 001-0820-424-4251) in FY 2026- 27, funded from the General Fund Reserves. The net fiscal impact to the General Fund is expected to be less than the full appropriation amount, as the majority of the costs are anticipated to be offset by fees charged for the services, including the reimbursement of costs from Gilead, as well as unspent salary appropriations resulting from vacant positions.

Item 9.1

The General Fund fund balance was $60.0 million as of July 1, 2026, which exceeds the 50% minimum reserve level by $20.7 million.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Smart Planning, Development, and the Local Economy

ATTACHMENTS
Attachment 1 – Resolution
Attachment 2 – Contract Agreement No. 4
Attachment 3 – 4LEAF Agreement and Contract Amendments
Item 9.1

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 4 TO THE EXISTING AGREEMENT WITH 4LEAF, INC. (4LEAF) FOR PROFESSIONAL ONCALL BUILDING SERVICES IN THE AMOUNT OF $150,000, INCREASING THE TOTAL AGREEMENT AMOUNT NOT TO EXCEED $1,025,000 AND APPROVING A SUPPLEMENTAL APPROPRIATION OF $388,081 FOR BUILDING DIVISION PROFESSIONAL SERVICES (ACCOUNT NO. 001-0820-424-4251), FUNDED

FROM THE GENERAL FUND RESERVES, AND FINDING THE REQUEST

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES 15061(B)(3)

CITY OF FOSTER CITY
WHEREAS, the Building Division is responsible for ensuring that all construction projects permitted within the City comply with the California Building Code, the Foster City Municipal Code, and all other applicable codes and regulations; and
WHEREAS, the Building Division has a limited staff comprising of six (6) fulltime positions and one (1) temporary position providing services related to all construction permit activity in the City, and limited staffing poses a significant challenge in providing continuous and uninterrupted building division services; and WHEREAS, to address these challenges, on July 15, 2024, the City Council approved professional on-call building service agreements with 4Leaf (“Agreement”) in an amount not to exceed $150,000 to provide coverage during staff absences, ensuring continuity of services, increased flexibility, cost-effectiveness, and enhanced customer satisfaction for a period to two years ending June 30, 2026; and WHEREAS, on April 7, 2025, the City Council approved Contract Amendment No. 1 to the existing agreement with 4Leaf in an additional amount of $75,000; and WHEREAS, on July 21, 2025, Contract Amendment No. 2 in the amount of $100,000 was added to the 4Leaf agreement for continuing on-call building services through a supplemental appropriation; and
WHEREAS, on November 3, 2025, the City Council approved contract Amendment No. 3 to the existing Contract Agreement with 4Leaf for professional oncall building services, including additional amount of $550,000 and extending the term to June 30, 2027; and
Item 9.1

WHEREAS, the total contract amount has reached to $875,000 and, to date, the City has spent $636,919 with remaining balance of $238,081; and WHEREAS, due to an administrative oversight, the $238,081 was not included in the FY 2026-27 budget; and
WHEREAS, staff is recommending that the City Council approve Contract Amendment No. 4 to the existing Contract with 4Leaf for $150,000 increasing the total Agreement amount not to exceed $1,025,000 and approve a supplemental appropriation of $388,081 for FY 2026-27 for Building Division professional services to Account No. 001-0820-424-4251, funded from the General Fund Reserve.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Foster City find that the approval of the Amendment No. 4 and supplemental appropriation are not subject to review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, then the activity is not subject to CEQA.

BE IT FURTHER RESOLVED, that the City Council hereby authorize the Mayor to execute Amendment No. 4 to the existing Agreement with 4LEAF, Inc. (4Leaf) for professional on-call building services to increase the amount of agreement by $150,000 for a total Agreement amount not to exceed $1,025,000; approving the supplemental appropriation of $388,081 for Fiscal Year (FY) 2026-27 to Account No. 001-0820-424-4251, funded from the General Fund Reserves.

PASSED AND ADOPTED as a Resolution of the City Council of the City of Foster City at the regular meeting held on the 8th day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ART KIESEL, MAYOR
ATTEST:

PRISCILLA SCHAUS, CITY CLERK
Item 9.1

CITY OF FOSTER CITY
CONTRACT AMENDMENT NO. FOUR (4)
DATE: SEPTEMBER 8, 2026
ACCOUNT NUMBER: 001-0820-419-4251
PROJECT NAME: ON-CALL BUILDING SERVICES
TO: 4LEAF, INC.

CHANGE REQUESTED BY: COMMUNITY DEVELOPMENT DEPARTMENT AND 4LEAF, INC.

Based on mutual agreement, 4Leaf, Inc. and City of Foster City agree to amend the original Agreement dated July 16, 2024 (“Agreement”) pursuant to Section 17 of the Agreement to increase the compensation as follows:

1. Section 3 of the Agreement is amended to add additional compensation amounts for the ongoing services which are identified as follows:

ORIGINAL AGREEMENT AMOUNT $150,000
AMOUNT OF CONTRACT AMENDMENT NO. ONE (1) $ 75,000
AMOUNT OF CONTRACT AMENDMENT NO. TWO (2) $ 100,000
AMOUNT OF CONTRACT AMENDMENT NO. THREE (3) $ 550,000
AMOUNT OF CONTRACT AMENDMENT NO. FOUR (4) $ 150,000
TOTAL MAXIMUM CONTRACT AMOUNT $1,025,000
The increased Agreement maximum is necessary to continue using 4Leaf for on-call building services, given their familiarity with ongoing projects and consistent availability.

Except as specifically modified herein, all other terms and provisions in the Agreement shall remain unchanged.
4Leaf, Inc. has given careful consideration to the amendments identified herein and agrees that if this Contract Amendment No. 4 is approved, to provide all equipment, furnish all materials except as may otherwise be noted above, and to perform all services necessary for the work, and to accept as full payment therefore the prices shown in the Agreement as amended herein.

Item 9.1

SUBMITTED BY: _______________________________________

BECKI HANAN DATE

SENIOR MANAGEMENT ANALYST
ACCEPTED BY:

KEVIN J. DUGGAN, PRESIDENT DATE
4LEAF, INC.

APPROVED FOR CITY:

ART KIESEL DATE
MAYOR
ATTEST:

BY:

PRISCILLA SCHAUS, CITY CLERK DATE
APPROVED AS TO FORM:

BY:

BENJAMIN L. STOCK, CITY ATTORNEY DATE
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Item 9.1

DATE: September 8, 2026
TO: Mayor and Members of the City Council
President and Members of the Estero Municipal Improvement District (EMID) Board of Directors
VIA: Stefan Chatwin, City/District Manager
Marlene Subhashini, Assistant City/District Manager

FROM: Nate Cruz, Finance Director
DEPARTMENT: Finance Department
SUBJECT: Carryover of Various Unspent Fiscal Year 2025-26 Budget Line Items as Supplemental Appropriations to the Fiscal Year 2026-27 Budget

RECOMMENDATION
It is recommended that the City Council/EMID Board of Directors (City Council) approve the attached resolutions authorizing the carryover of various unspent Fiscal Year 2025- 26 budget line items as supplemental appropriations to the Fiscal Year 2026-27 City/EMID budget.

EXECUTIVE SUMMARY
Due to various circumstances and conditions, City staff was unable to complete various FY 2025-26 tasks and projects, and/or such work plan items needed to be extended into FY 2026-27. This resulted in $1.13 million in unspent FY 2025-26 budget appropriations that City staff is now requesting to be carried over to FY 2026-27 (as detailed in Exhibit A to the Resolutions) so that they may be completed in the current fiscal year.

BACKGROUND AND ANALYSIS
Item 9.2

The City Council adopts an annual budget each fiscal year with each City Department receiving financial resources necessary to administer and execute their respective work plans. In FY 2025-26, staff was unable to start or complete various projects due to numerous factors including supply chain delays, ordering delays, project initiation delays, project continuation and extensions, staff turnover, and staff vacancies. Since unspent operating budgets lapse at the end of each fiscal year, departments are requesting the carryovers shown below so that their associated work plans may be completed this fiscal year (additional details provided in Exhibit A to the Resolutions).

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Not Applicable

FISCAL IMPACT
The proposed carryover of the various unspent FY 2025-26 budgets amounts to a total FY 2026-27 supplemental appropriation of $1,125,832, including $386,321 for General Fund. The details are enumerated in Exhibit A to the Resolutions.

CITY COUNCIL VISION, MISSION, AND VALUE/PRIORITY AREA
Staff Empowerment and Operational Excellence

ATTACHMENTS
Attachment 1 – City Resolution
Attachment 2 – EMID Resolution
Attachment 3 – Exhibit A
Item 9.2

RESOLUTION NO. _____________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOSTER CITY APPROVING THE CARRYOVER OF VARIOUS UNSPENT FISCAL YEAR 2025-26

BUDGET LINE ITEMS AS SUPPLEMENTAL APPROPRIATIONS TO THE FISCAL YEAR 2026-27 BUDGET

CITY OF FOSTER CITY
WHEREAS, due to various circumstances and conditions, City staff was unable to complete various FY 2025-26 tasks and projects and/or these work plan items needed to be extended into FY 2026-27; and
WHEREAS, this resulted in unspent FY 2025-26 budget appropriations associated with these work plan items that City staff is requesting to be carried over to FY 2026-27 (as enumerated in Exhibit A) so that they may be completed in the current fiscal year; and
WHEREAS, the City Council has reviewed and evaluated the proposed FY 2025- 26 budget carryovers to Fiscal Year 2026-27 that was submitted and recommended by the City Manager; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Foster City that the carryover of various unspent Fiscal Year 2025-26 budget line items as enumerated in Exhibit A is hereby approved as supplemental appropriations to the Fiscal Year 2026-27 budget.

Item 9.2

PASSED AND ADOPTED as a resolution of the City Council of the City of Foster City at the regular meeting held on the 8th day of September 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________________

ART KIESEL, MAYOR
ATTEST:
___________________________________

PRISCILLA SCHAUS, CITY CLERK
Item 9.2

RESOLUTION NO. _____________

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ESTERO MUNICIPAL

IMPROVEMENT DISTRICT APPROVING THE CARRYOVER OF VARIOUS UNSPENT FISCAL YEAR 2025-26 BUDGET LINE ITEMS AS SUPPLEMENTAL
APPROPRIATIONS TO THE FISCAL YEAR 2026-27 BUDGET

ESTERO MUNICIPAL IMPROVEMENT DISTRICT
WHEREAS, due to various circumstances and conditions, City/District staff was unable to complete various FY 2025-26 tasks and projects and/or these work plan items needed to be extended into FY 2026-27; and
WHEREAS, this resulted in unspent FY 2025-26 budget appropriations associated with these work plan items that City/District staff is requesting to be carried over to FY 2026-27 (as enumerated in Exhibit A) so that they may be completed in the current fiscal year; and
WHEREAS, the District Board has reviewed and evaluated the proposed FY 2025- 26 budget carryovers to fiscal year 2026-27 that was submitted and recommended by the City/District Manager; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Estero Municipal Improvement District that the carryover of various unspent fiscal year 2025-26 budget line items as enumerated in Exhibit A is hereby approved as supplemental appropriations to the fiscal year 2026-27 budget.

Item 9.2

PASSED AND ADOPTED as a resolution of the Board of Directors of the Estero Municipal Improvement District at the regular meeting held on the 8th day of September 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________________

ART KIESEL, PRESIDENT
ATTEST:
_______________________________________

PRISCILLA SCHAUS, DISTRICT SECRETARY
Item 9.2

Requesting
Dept Dept Head Staff Liaison Fund Account Number
Budgeted
Vendor Contract
Amount/
Project Amount
Estimated
Amount to be
Expended
through end of
FY 25/26
Estimated
Unexpended
Budget at Year
End
Carryover
Requested to
FY 2026-27
Summary Detail
City Manager's Office
Stefan Chatwin Mangalam 001 001-0110-413-4251 300,000.00 99,859.59 200,140.41 175,000.00 Land Use/Real Estate Market Analysis On February 2, 2026, the City Council adopted Resolution No. 2026-008, authorizing the Mayor to execute an agreement with Kosmont Companies to conduct a Real Estate Economic Market Analysis in an amount not-to-exceed $125,000, with a project contingency of $15,000 and authority for the City Manager to execute agreement amendments up to the contingency amount. Subsequently, on July 10, 2026, the City Manager authorized Contract Amendment No. 1 with Kosmont Companies in an amount not-to-exceed $12,500 for additional real estate advisory services, including preparation of a feasibility study. The project is ongoing and the agreement term has been extended to October 31, 2026, resulting in a portion of the project continuing into FY 2026-27. As part of the project, Kosmont is developing an “ Economic Development Action Plan” that will identify priority strategies, programs and initiatives to support the local economy and is scheduled to be presented to the City Council on September 21, 2026. Staff requests carryover of unspent budget line item 001-0110-413-42-51 of $175,000 from FY 2025-26 to FY 2026-27 to fund the remaining contract amount and to support the implementation of initiatives identified in the Economic Development Action Plan following City Council approval.

Community Development Thai-Chau Le Hanan 001 001-0820-424-4251 207,190.00 100,084.00 107,106.00 107,106.00 West Coast Code Consultants (WC3) Agreement-On-Call Building Services Reso 2026-061 approved June 15, 2026 for 1st contract amendment in the amount of $100,000 and extending agreement with WC3 to June 30, 2027 for on-going on-call building services due to vacancies and current staff absences/training. (Includes original agreement amount of $150,000 + contract amendment #1 for $100,000) Public Works Andrew Brozyna Marquez 001 001-0920-431-4251 150,000.00 - 150,000.00 104,214.70 Survey of the lagoon floor and locations of silt build up A contract with Moffat and Nichol was executed on April 20, 2026 to perform a survey of the lagoon floor and locations of silt build up. The survey was conducted in mid June 2026. The consultant will be analyzing the results of the survey and a final report with recommendations is anticipated to be completed by September 2026 Public Works Andrew Brozyna McWilliams 128 128-0838-419-4251 151,420.00 106,473.40 44,946.60 35,000.00 Extended scope of Bicycle and Pedestrian Master Plan (BPMP) The original scope of work for the BPMP was amended to add additional public meetings, outreach events, and the development of an increased number of project cut sheets. These additions required additional time and effort. As a result, the project completion date has extended into FY26-27.

Public Works Andrew Brozyna Miller 501 501-0560-431-43-84 153,195.00 153,195.00 153,195.00 FY 2025-26 Vehicles Replacement The purchase of thirteen vehicles was approved in FY 25-26; however three of the vehicles are still in production and are expected to be delivered in September. 1. Explorer Active 4WD - $46,7452. Ranger XL - $35,8063. Ford Expedition XL SSV - $70,664 Police Cory Call Castro 502 502-0110-413-43-85 535,000.00 510,583.79 24,416.21 24,416.00 Dispatch Remodel Project Funds were appropriated in FY 2025-26 to completely remodel the Communication Center and upgrade equipment. The project is finalizing and the remaining invoices continue to come in.Parks and Recreation Derek Schweigart Fanara 502 502-0110-413-43-85 28,400.00 28,400.00 28,400.00 Flail Attachment for Levee Mowing Funds were appropriated as part of the FY 2025-26 ERF process. Staff is still researching what product would best suit the needs of the department and anticipate this to be done in FY 2026-27 Admin Services Diane Pitman Lasky 504 504-0160-419-4388 90,000.00 - 90,000.00 90,000.00 Police Patrol Car PC Replacements This purchase was approved by Council on 6/15/26 but we have been delayed getting the agreement signed.

Admin Services Diane Pitman Lasky 504 504-0160-419-4388 46,300.00 30,226.90 16,073.10 16,000.00 Wiring/Tech for Community Center With the Community Center project finishing up, we are now seeing what pieces are missing that IT will need to fill in. For example, we had to add licensing (~$8,500) for our Keri system keycard software for the additional doors being added.

Public Works Andrew Brozyna Delfin 505 505-0550-419-43-85 - 392,500.00 392,500.00 392,500.00 FY 2025-26 Building Maintenance projects Although many projects were completed in FY 25-26, the 5 projects listed below were not completed. Staff anticipates to be able to complete the work in FY 26-27. 1. Purchase of 2 Heat Unit Blowers for Corp Yard - $10,0002. Exterior sealing of Teen Center - $70,0003. Exterior sealing of Library/Community Center - $62,5004. Exterior sealing of Government Center/City Hall - $150,0005. Council Chamber conference room flooring - $100,000 TOTAL 1,125,831.70
FY 25-26 Carryover to FY 26-27
Item 9.2

Prepared Date 08/05/2026 City of Foster City, CA
Accounts Payable Check Register

Accounting Period 2027/2
Report Number 4
ACH Date ACH Vendor Name Description
8/5/2026 ACH WILLIAM CLARK LONGEVITY 07/16/2026-08/15/2026 210.00 8/5/2026 ACH BARBARA SCHUTZ LONGEVITY 07/16/2026-08/15/2026 200.00 8/5/2026 ACH DAVID VILLANUEVA LONGEVITY 07/16/2026-08/15/2026 200.00 8/5/2026 ACH MOSHE JOSHUA LONGEVITY 07/16/2026-08/15/2026 275.00 8/5/2026 ACH GLENN WILSON LONGEVITY 07/16/2026-08/15/2026 140.00 8/5/2026 ACH ERIC EGAN LONGEVITY 07/16/2026-08/15/2026 210.00 8/5/2026 ACH DOUGLAS ESTILL LONGEVITY 07/16/2026-08/15/2026 350.00 8/5/2026 ACH THOMAS LINARI LONGEVITY 07/16/2026-08/15/2026 350.00 8/5/2026 ACH MONICA MEDRANO LONGEVITY 07/16/2026-08/15/2026 345.00 8/5/2026 ACH JOSEPH PIERUCCI LONGEVITY 07/16/2026-08/15/2026 140.00 8/5/2026 ACH BRIAN TIDWELL LONGEVITY 07/16/2026-08/15/2026 210.00 8/5/2026 ACH MICHAEL TOWNS LONGEVITY 07/16/2026-08/15/2026 350.00 8/5/2026 ACH CHARLES GOODWIN LONGEVITY 07/16/2026-08/15/2026 350.00 8/5/2026 ACH KENNKETH LAMBRO LONGEVITY 07/16/2026-08/15/2026 350.00 8/5/2026 ACH MOHAMMAD ASLAM LONGEVITY 07/16/2026-08/15/2026 345.00 8/5/2026 ACH KRAIG WHITNEY LONGEVITY 07/16/2026-08/15/2026 350.00 8/5/2026 ACH ALBERT PIACENTE LONGEVITY 07/16/2026-08/15/2026 350.00 8/5/2026 ACH STEVEN ARCHER LONGEVITY 07/16/2026-08/15/2026 140.00 8/5/2026 ACH JOBEE FARRER LONGEVITY 07/16/2026-08/15/2026 275.00 8/5/2026 ACH DANIEL STRAMBI LONGEVITY 07/16/2026-08/15/2026 350.00 8/5/2026 ACH LOUIS WARNER LONGEVITY 07/16/2026-08/15/2026 200.00 8/5/2026 ACH VINCENT WARNER LONGEVITY 07/16/2026-08/15/2026 350.00 8/5/2026 ACH LWP CLAIMS SOLUTIONS MONTHLY ADMIN FEE: AUGUST 2026 6,780.83 12,820.83
Amount
Submitted for Information:
____________________________________________
Nate Cruz, Finance Director/City Treasurer
ACH ON THIS REGISTER PROCESSED ON AUGUST 5, 2026
Item 10.1

Prepared Date 07/30/2026 City of Foster City, CA
Accounts Payable Check Register

Accounting Period 2027/02
Report Number 5
Check
Number
Vendor Name Description
158501 A PLUS TREE LLC TREE SERVICES $939.00
158502 A-Z CREATIVITY LLC INSTRUCTOR FEE: SEWING $2,592.00 158503 AAA WORKSPACE OFFICE SUPPLIES $279.66
158504 AKSHAY MEHTA CLASS REFUND:SUMMER26-C13-A $260.00 158505 AKSHAYALAKSHMI SRIDHAR CLASS REFUND:WAYOUTBACK26-8A $368.00 158506 ALISTO ENGINEERING GROUP, INC CIP723:ENGINEERING SERVICES $9,928.55 158507 ALL PURPOSE CRANE TRAINING CRANE SAFETY TRAINING $7,985.00 158508 AMAZON CAPITAL SERVICES, INC. MISCELLANEOUS PARK SUPPLIES $3,262.47 158509 AMERIPACIFIC (DBA) SANDBAGS $1,292.50
158510 ANIMAL DAMAGE MANAGEMENT, INC. GROUND SQUIRREL CONTROL SEA CLOUD PARK $350.00 158511 APEX TESTING LABORATORIES, INC. CIP678:TESTING & INSPECTION $29,722.06 158512 ARKANCE USA LLC BLUEBEAM REVU COMPLETE ANNUAL SUBSCRIPTION $4,158.25 158513 ASCAP MUSIC LICENSE FEE FY26/27 $465.58
158514 AT&T BUSINESS PHONE LINE SERVICES $985.35
158515 AXION COMMUNICATIONS TELEPHONE LINE - WORKFORCE HOUSING BUILDING ENTRY $52.02 158516 BANNER PRINTING & BUSINESS FORMS REGULAR-WINDOW ENVELOPES $1,709.53 158517 BAYSIDE BUILDING MATERIALS MISCELLANEOUS SUPPLIES- PARK & WATER PROGRAM $2,837.86 158518 BELKORP AG LLC MISCELLANEOUS SUPPLIES- VEHICLE PROGRAM $640.50 158519 BIGGS CARDOSA ASSOCIATES INC FAILURE OF EXISTING LAGOON BULKHEAD AT LEO RYAN PARK $5,846.25 158520 BKF ENGINEERS CIP695 LIFT STATION 59 EFFLUENT LINE IMPROVEMENTS PROJECT ENGINEERING SERVICES- JUNE 2026 & CIP725 TECH SUPPORT-EV INFRASTRUCTURE SERVICES-JUNE 2026
$8,611.00
158521 BLUETRITON BRANDS INC WATER DELIVERY SERVICE $134.88 158522 BORAM JOO CLASS REFUND:BREAKAWAY26-8A $337.50
158523 BURKE, WILLIAMS & SORENSEN, LLP APRIL-JUNE 2026 $101,018.00 158524 CATHOLIC CHARITIES CYO CAMP BUS TRANSPORTATION $5,920.00 158525 CECE LIU CLASS REFUND:SUMMER26-C32-A $315.00
158526 CEL ANALYTICAL INC LAGOON TESTING-JULY 2026 $425.00 158527 CELLEBRITE INC ADMIN/INVESTIGATION TECHNOLOGY $10,117.19 158528 CHIA TENG CLASS REFUND:SUMMER26-C40-A $610.00
158529 CHRISTINA APPLEGATE CLASS REFUND:BREAKAWAY26-7A $430.00 158530 CINTAS CORPORATION UNIFORM/LAUNDRY SERVICES $1,522.80 158531 CITY OF SAN MATEO WWTP FY26Q4 WASTEWATER TREATMENT PLANT OPERATIONS, COUNCIL

OF CITIES DINNER/MEETING FEE FOR CITY COUNCIL MEMBERS
$1,114,492.53
158532 CLARK PEST CONTROL OF STOCKTON INC PEST CONTROL SERVICES - PARKS & HIP HOUSING $327.00 158533 COMMUNICATION ACADEMY INSTRUCTOR FEE: PUBLIC SPEAKING $3,180.00 158534 CORE & MAIN LP MISCELLANEOUS SUPPLIES -SEWER PROGRAM $273.32 158535 CORODATA RECORDS MANAGEMENT INC OFF SITE RECORDS STORAGE $58.95 158536 CREATE MIX & MINGLE LLC INSTRUCTOR FEE: PAINTING $824.00 158537 CSG CONSULTANTS INC. GENERAL BUILDING PERMIT REVIEW $35,881.50 158538 CUES, INC. GRANITENET ANNUAL SUPPORT $1,830.94
158539 CWEA CERTIFICATION RENEWAL FOR EMPLOYEE $114.00
158540 CYCLE GEAR, INC. MOTORCYCLE PARTS/SUPPLIES $105.47 158541 CYGNET ENTERPRISES INC. POND DYE FOR LAGOON MANAGEMENT $11,128.91 158542 CYNTHIA MCCAUGHEY CLASS REFUND:WAYOUTBACK26-8B $418.00 158543 DAKTRONICS, INC. ON-SITE TECH SERVICES AND TRAVEL $1,312.50 158544 DATAVANT MEDICAL RECORDS: STANFORD HOSPITAL $172.60 158545 DELL MARKETING L.P. MICROSOFT PRODUCTS RENEWAL $121,159.59 158546 DISABILITY ACCESS CONSULTANTS LLC ANNUAL DACTRACK SUBSCRIPTION $2,000.00 158547 DKF SOLUTIONS GROUP LLC CALOSHA TRAINING SUBSCRIPTION $999.00 158548 ECONOMIC & PLANNING SYSTEMS INC UP2025-0012:JUN 2026 SERVICE $1,537.50 158549 ERLER & KALINOWSKI, INC. CONSULTATION SERVICES: JUNE 2026 & URBAN WATER MANAGEMENT PLAN $15,664.24 158550 ELDORADO FORKLIFT COMPANY MISC SUPPLIES VEHICLE PROGRAM $2,076.96 158551 ERIK HANAN FY25/26 VISION REIMBURSEMENT $200.00
158552 ENVIRONMENTAL SYSTEMS RESEARCH ENTERPRISE ANNUAL AGREEMENT $42,200.00 158553 ESTERO MUNICIPAL IMPROVEMENT DIST. WATER SERVICE: MAY-JUNE 2026 $243.23 158554 ETHAN KOVAL POST TRAINING REIMBURSEMENT $151.36
158555 EWING IRRIGATION PRODUCTS MISCELLANEOUS IRRIGATION SUPPLIES $5,151.94 158556 FEHR & PEERS D563: FOSTER CITY CHESS HATCH LOS $4,852.31 158557 FIKRET CANER GOCMEN CLASS REFUNDS:KOALA26-8A & OUTBACK26-8A $671.00 158558 FLOCK GROUP INC LICENSE PLATE READERS $74,000.00 158559 FOLGERGRAPHICS ACTIVITY GUIDE: FALL 2026 $3,592.97 158560 FORELAND PARTS INC. VEHICLE PARTS/SUPPLIES $193.04 158561 FOSTER CITY ISLANDER VARIOUS ADS $2,890.75
158562 GARDENLAND POWER EQUIPMENT MISCEALLANEOUS SUPPLIES -VEHICLE PROGRAM $502.61 158563 GLOBAL MUSIC RIGHTS LLC MUSIC LICENSE FY26/27 $850.00 158564 GRAINGER MISCELLANEOUS SUPPLIES-VARIOUS DEPARTMENTS $14,082.18 158565 GRANITE ROCK COMPANY #26462 MISCELLANEOUS SUPPLIES-STREET & WATER PROGRAM $1,798.40 158566 GREEN MAN AMMO RECYCLING AMMO DISPOSAL FEE $364.17 158567 GREG BAEZA FY25/26 VISION REIMBURSEMENT $200.00
158568 GUIDEPOST SOLUTIONS LLC PHYSICAL SECURITY ASSESSMENT $380.00 158569 HEIDI PAN RENTAL ROOM DEPOSIT $350.00
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Check Amount
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Item 10.1

Prepared Date 07/30/2026 City of Foster City, CA
Accounts Payable Check Register

Accounting Period 2027/02
Report Number 5
Check
Number
Check Date Vendor Name Description Check Amount
158570 HERC RENTALS INC LIQUID PROPANE & EQUIPMENT RENTAL $1,039.54 158571 HEXAGON TRANSPORTATION CONSULTANTS HILLSDALE BLVD BIKE STUDY $3,000.00 158572 HI TECH AUTO GLASS WINDOW REPAIR $50.00
158573 HILLYARD SACRAMENTO JANITORIAL SUPPLIES $2,552.72 158574 HIP HOUSING DEVELOPMENT CORP., INC. HOUSING FUNDS HOME SHARE $5,000.00 158575 HOME DEPOT CREDIT SERVICES MISCELLANEOUS SUPPLIES FOR VARIOUS DEPARTMENTS $18,534.03 158576 HUFFMAN-BROADWAY GROUP, INC. MITIGATION PERFORMANCE & ON-CALL ENVIRONMENTAL SUPPORT- MAY 2026 $148.75 158577 HYDROSCIENCE ENGINEERS CIP719 LIFT STATION IMPROVEMENTS PHASE 6 ENGINEERING SERVICES THROUGH JUNE 2026
$47,870.50
158578 JDH CORROSION CONSULTANTS, INC. CORROSION ENGINEER SERVICES $1,600.00 158579 JENNIFER CHIU CLASS REFUND:BREAKAWAY26-5A $322.50 158580 JESUS NUNEZ CLASS REFUND:OUTBACK26-8A $503.25
158581 JULIO CLEANING AND MAINTENANCE SVCS MONTHLY JANITORIAL SERVICES, ADDITIONAL AS NEEDED SERVICES & GARBAGE DISPOSAL SERVICES - JULY 2026
$24,352.00
158582 JUN PENG CLASS REFUND:OUTBACK26-7B $418.00
158583 JUNIOR CHEF STARS INSTRUCTOR FEE-JR CHEF STARS $4,032.00 158584 KINETIC KIDS LLC INSTRUCTOR FEE: MULTI SPORT TOT & HOOPSTER TOTS $1,218.00 158585 KOSMONT COMPANIES REAL ESTATE ANALYSIS-MAY-JUNE 2026 $23,874.70 158586 KURT SCHAFFER FY25/26 VISION REIMBURSEMENT $200.00 158587 LDVALI LLC INSTRUCTOR FEE: LINE DANCE $499.20
158588 LEADSONLINE LLC ADMIN INVESTIGATION TECHNOLOGY $3,840.00 158589 LEXIPOL LLC LAW ENFORCEMENT MANUALS $12,108.01
158590 LORAL LANDSCAPING INC. LANDSCAPE, MEDIAN/EASEMENT MAINTENANCE: AUGUST 2026 $27,200.00 158591 LWP CLAIMS SOLUTIONS INC (TRUST) WORKER'S COMP REPLENISH $71,824.82 158592 MASAHIKO IRIE CLASS REFUND: SUMMER26-C13-A $258.12 158593 MCCAMPBELL ANALYTICAL, INC ANALYTICAL SERVICES $230.00 158594 MCK AMERICAS, INC EMERGENCY GENERATOR-LIFT STATION #29 $442.58 158595 METRO LIGHTING DBA WESCHEM INC. LIGHTING SUPPLIES $4,521.94 158596 MISSION CLOUD SERVICES, INC CALOPPS AWS SERVICES: JULY- AUGUST 2026 $8,744.76 158597 MISSION LINEN SUPPLY-UNIFORM LAUNDRY SERVICES-PARKS $543.70 158598 MITCHEL MCGINN DMV CLASS B PERMIT APPLICATION $100.00 158599 MOVEABLE FEAST SUMMER DAYS REMAINING PAYMENT, MARKETING & EVENT PRODUCTION $21,993.75 158600 OFFICE DEPOT OFFICE SUPPLIES $224.74
158601 OTIS ELEVATOR COMPANY ELEVATOR REGULAR MAINTENANCE SERVICE: JULY- SEPTEMBER 2026 $2,377.71 158602 PACIFIC GAS & ELECTRIC COMPANY ELECTRICITY & GAS $1,142.06 158603 PACIFIC LANDSCAPE SUPPLY, INC. ARBOR MULCH $1,754.91 158604 PACKET FUSION ZOOM PHONE OVERAGE CHARGE $15.14
158605 PALU DEDHIA CLASS REFUNDS:BREAKAWAY26-7A, BREAKAWAY26-8A, WAYOUTBACK26-8B $1,298.00 158606 PATRICK BROSNAN PLUMBING REPAIR:631 COMET $350.00 158607 PENINSULA BUILDING MATERIALS CO. MATERIAL $1,022.94 158608 PENINSULA GYMNASTICS INSTRUCTOR FEE: GYMNASTICS $1,488.00 158609 PETTY CASH/COMMUNITY DEV PETTY CASH REPLENISHMENT $133.93 158610 PETTY CASH/FINANCIAL SVCS PETTY CASH REPLENISHMENT $98.46 158611 PETTY CASH/FC POLICE DEPT PETTY CASH REPLENISHMENT $140.64 158612 PETTY CASH/PUBLIC WORKS MAINT. PETTY CASH REPLENISHMENT $142.58 158613 PIVOT INTERIORS, INC. STATIONS STORAGE COST $909.18 158614 PLACEWORKS EA2025-0001 GILEAD/CHESS HATCH INITIAL STUDY & ENVIRONMENTAL REVIEW - JUNE 2026
$2,725.00
158615 PLANTING SEEDS ACADEMIC SOLUTIONS INSTRUCTOR FEE: PLANTING SEEDS $1,344.00 158616 POWER PLUS RENTAL EXTENSION $490.00
158617 POWERDMS, INC. POWERLINE SUBSCRIPTION $3,402.60
158618 PRIORITY 1 VEHICLE PARTS/LABOR $6,829.41
158619 PRUDENTIAL CLEANROOM SERVICES TOWEL/UNIFORM LAUNDRY SERVICES $910.38 158620 ROADSAFE TRAFFIC SYSTEMS INC. SUPPLIES FOR STREETS $415.48 158621 SAN MATEO CAR WASH/CLEAN AUTO INC. CAR WASH SERVICE- JUNE 2026 $90.00 158622 SAN MATEO CO HEALTH DEPT POTABLE WATER LAB TESTS $2,331.68 158623 SAN MATEO COUNTY PLANNING AND BLDG CONTRIBUTION-SFO AIRPORT/ COMMUNITY ROUNDTABLE OPERATING FUND FY26/27
$1,500.00
158624 SAN MATEO DAILY JOURNAL GILEAD CAMPUS EXPANSION-CHESS DRIVE/HATCH DRIVE $1,440.00 158625 SAN MATEO LAWN MOWER SHOP EQUIPMENT PARTS/SUPPLIES $896.00 158626 SAN MATEO-FOSTER CITY SCHOOL DIST. Q3&Q4 CUSTODIAL SUPPORT & SHARED UTILITY $32,475.40 158627 SCHAAF & WHEELER CONSULTING CIP717: LAGOON PUMP REHAB - ENGINEERING SERVICES $36,289.40 158628 SHAOHER PAN PLANNING DEPOSIT REFUND $597.67
158629 SHARMISTHA DASH CLASS REFUND:SUMMER26-C40-A $315.00 158630 SITEONE LANDSCAPE SUPPLY LLC IRRIGATION SUPPLIES $3,021.70 158631 STATE OF CALIFORNIA ELEVATOR INSPECTION FEE $675.00 158632 EMPLOYMENT DEVELOPMENT DEPT EMPLOYMENT TAX $16,381.00 158633 DEPARTMENT OF JUSTICE FINGER PRINT FEE FOR POLICE DEPARTMENT & PUBLIC $147.00 158634 STEMTREE INSTRUCTOR FEE:STEMTREE $1,576.00
158635 SUMMIT AUTO BODY & PAINTING PAINT CAR DOORS $5,081.34 158636 SUNNYVALE FORD, INC. AUTO PARTS $2,708.87
158637 SYN-TECH SYSTEMS INC. FUEL SYSTEM LIVE SERVICE RENEWAL $6,224.00 158638 T-MOBILE MONTHLY CITY WIDE CELLULAR SERVICES $5,831.36 8/13/2026
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Item 10.1

Prepared Date 07/30/2026 City of Foster City, CA
Accounts Payable Check Register

Accounting Period 2027/02
Report Number 5
Check
Number
Check Date Vendor Name Description Check Amount
158639 TAIT ENVIRONMENTAL SERVICES INC CIP700:ENGINEER DESIGN $10,942.00 158640 TECHNOFLO SYSTEMS MAGNETIC FIRE HYDRANT METERS $5,597.40 158641 THE BANK OF NEW YORK MELLON ADMINISTRATION FEE: 05/04/26-08/03/26 $1,875.00 158642 THE EDCCO GROUP LABOR & HARDWARE FOR LIFT STATIONS $13,439.27 158643 THERMAL MECHANICAL INC. HVAC SYSTEM REPAIRS & PREVENTATIVE MAINTENANCE $28,243.76 158644 THOMAS SARSFIELD INSTRUCTOR FEE: TENNIS $3,066.00 158645 THREE ALARM ELECTRICAL SYSTEMS INC FIRE ALARM REPAIR- 501 PILGRIM $2,271.00 158646 TODD JONES PA SERVICE FOR SUMMER DAYS FESTIVAL: 8/15/26-8/16/26 $3,000.00 158647 TOWNE FORD SALES AUTO PARTS & SUPPLIES $72.51
158648 U.S. BANK FY 2027 CUSTODIAN AMIN FEE $700.00
158649 UNDERGROUND REPUBLIC WATER WORKS MISCELLANEOUS SUPPLIES WATER PROGRAM $4,025.00 158650 URBAN INSIGHT, INC. CALOPPS TECH SUPPORT SERVICES: JULY 2026 $2,750.00 158651 USA NORTH 811 2026 MEMBERSHIP FEE, CA STATE FEE-REGULATORY $4,530.22 158652 UTILITY TELECOM GROUP, LLC INTERNET SERVICES $3,225.69 158653 VERITIV OPERATING COMPANY JANITORIAL SUPPLIES $6,842.62 158654 VERMONT SYSTEMS INC PAYTRAC MONTHLY SERVICES $525.66 158655 VISION SERVICE PLAN VISION INSURANCE & COBRA VISION PREMIUM- AUGUST 2026 $1,579.28 158656 WATER INDUSTRY TRAINING SPECIALISTS BACKFLOW TESTER COURSE $1,700.00 158657 WILDLIFE INNOVATIONS, INC. CANADA GOOSE CONTROL SERVICES $44,734.38 158658 WILSEY HAM D563: VESTING T. MAP REVIEW $138.50
158659 WING YEE POON FY25/26 VISION REIMBURSEMENT $200.00 158660 WING YEE POON EMPLOYEE REIMBURSEMENT $125.00
158661 XUAN HUAN CLASS REFUND:WAYOUTBACK26-8B $868.00
158662 YUTIAN CHENG CLASS REFUND:OUTBACK26-5A $276.00
158663 ZAHEED DANISH FY25/26 VISION REIMBURSEMENT $200.00 158664 ZEP MANUFACTURING COMPANY CARPET ANTIFOAM $508.65 158665 4LEAF, INC. ON-CALL BUILDING SERVICES-JUNE 2026 & AEC8 GILEAD COST RECOVERY

FOR BUILDING INSPECTIONS
$37,746.56
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Submitted for Information:
____________________________________________
Nate Cruz, City Treasurer
CHECKS ON THIS REGISTER PROCESSED AND MAILED ON AUGUST 13, 2026 2,280,348.87
Item 10.1