AGENDA
CITY COUNCIL
Special Meeting 4:30 p.m.
Closed Session Immediately Following Open Session
Wednesday, February 23, 2022
Council Chambers
10200 Slater Avenue
Fountain Valley, CA 92708
http://www.fountainvalley.org
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OPEN SESSION
CALL TO ORDER 4:30 p.m.
CITY COUNCIL ROLL CALL
Council Members: Bui, Grandis, Vo, Mayor Pro Tem/Vice Chair Constantine, Mayor/Chair Harper PUBLIC COMMENTS (Scheduled Matters Only)
Persons wishing to speak on Agenda item(s) are requested to identify themselves by completing a blue speaker card indicating the item they want to address and to give the card to the City Clerk prior to the public comment period. Each person will have up to Three (3) Minutes to speak.
ADMINISTRATIVE ITEMS
1. Waive Bidding Requirements Per FVMC 2.36.070(2) and Approve a Contract with City Net for Fountain Valley Street Outreach and Engagement – Presentation by Matt Sheppard, Chief of Police
CLOSED SESSION
CALL TO ORDER Immediately Following Open Session
PUBLIC COMMENTS (Closed Session matters only)
Persons wishing to speak on a Closed Session matter are requested to identify themselves by completing a blue speaker card indicating the item they want to address and to give the card to the City Clerk prior to the public comment period. The City Clerk will call upon those that wish to speak. • PUBLIC EMPLOYEE APPOINTMENT
Title: Interim City Manager and City Manager
ADJOURN THE SPECIAL MEETING OF THE CITY COUNCIL
The next Regular Meeting of the Fountain Valley City Council is March 1, 2022 at 6:00 p.m., in the Fountain Valley Council Chambers,10200 Slater Avenue, Fountain Valley.
CITY COUNCIL
COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: February 23, 2022
Members of the City Council
SUBJECT: WAIVE BIDDING REQUIREMENTS PER FVMC 2.36.070(2) AND
APPROVE A CONTRACT WITH CITY NET FOR FOUNTAIN VALLEY
STREET OUTREACH AND ENGAGEMENT
EXECUTIVE SUMMARY:
At the direction of Council, Staff identified City Net as a sole source vendor that is uniquely qualified to provide street outreach and engagement for the homeless population in the City of Fountain Valley. Staff recommends Council approve the City Net 16-month contract and approve an appropriation of $395,572 from the General Fund to increase the Police Department budget to fund the contractor service.
DISCUSSION:
At the August 17, 2021, Council Meeting, Council gave direction to identify a social services outreach and engagement contractor to help provide assistance with our homeless population. Since that time, the City has continued to see an increase in calls for service with our homeless population throughout our entire City. Although the City was responsive to restoring the parking within the Sports Park to the intended use, there has been an increase in nuisance problems with the resurgence of motorhomes parking along the perimeter of Mile Square Park. Furthermore, the Sports Park continues to have an increase in encampment locations with persons that are non-compliant with the park closure hours. These increased activities are causing quality of life disruptions throughout the City.
Staff continues to support that a social services concept of an outreach and engagement contractor is a best practice that other Cities have been using with success. This concept continues the response toward a compassionate approach where the focus is on housing and establishing long-term connections with social services/health care.
Staff has collaborated with other Cities and County care and shelter services and has identified that City Net has been providing outreach and engagement services throughout the County. Furthermore, City Net has a strong connection and professional relationship with the Orange County Health Care Agency and homeless shelter facilities. The Cities of Newport Beach, Santa Ana, and Anaheim are currently in multi-year contracts with City Net. City Net was also the outreach and engagement team that was contracted to work with the multi-agency response to help mitigate homelessness in the Santa Ana Riverbed.
Council Action Request
Contract Approval - City Net
February 23, 2022
Additionally, City Net is the contractor used to conduct the Point in Time Count throughout the County.
Services provided by City Net include the following:
• Non law-enforcement street outreach
• Regular engagement and follow-up
• Housing navigation that has established relationships with local shelters and hotels • Case management and the ability to align the connection with Orange County Health Care Agency
• Ability to transport directly to services, such as shelters, medical treatment, and transportation hubs
• Immediate health/mental health assistance
• Services for special populations
• Connection to food and emergency housing services
• Deployment of motivational interviewing techniques to assist in behavior change Currently, there are no other third party contractors in the local area that have the necessary resource connections and established local relationships that exclusively focus on homeless outreach and engagement. Staff also researched another Orange County sponsored contractor that has a focus on providing field response services for persons experiencing mental health crisis, response to alcohol and drug addictions, and homelessness. The contractor scope of services is a model that has been proven effective and beginning to be utilized by large agencies in the County. However, the contractor is not immediately scalable and ready to take on small Cities, which would significantly delay obtaining services. Staff is requesting Council waive the competitive bidding procurement as City Net is the only local vendor that can meet the needs of the City.
Staff recommends Council approve the City Net 16-month contract for street outreach and engagement and approve an appropriation of $395,572 from the General Fund to increase the Police Department budget to fund the contractor service. The 16-month contract will provide for immediate support beginning March 1, 2022 and will align with the 2022-23 Fiscal Year budget cycle.
FINANCIAL ANALYSIS:
The Police Department and Community Services are requesting an appropriation from the General Fund of $395,572 for the City Net 16-month contract. As presented at the Mid-Year Budget Review on February 15, the City is projecting receipt of higher than budgeted revenues, particularly in Measure HH revenues. This additional revenue can support this contract and directly relates to the Responsible Spending Pledge and “should be used to maintain: Essential City Services, including public safety/911 emergency response, parks and play equipment and provide other essential City services.” Council Action Request
Contract Approval - City Net
February 23, 2022
The allocation of these funds comports with the City Responsible Spending Pledge to maximize the highest level of services for the citizens of Fountain Valley. The services of City Net will provide an enhanced public safety emergency response and an opportunity to increase the outreach and engagement for the City homeless population.
As part of the budget development for FY 2023-24, Staff will evaluate the effectiveness of these services and make a recommendation to continue. Moreover, Staff will continue to look for funding opportunities, including local and regional collaborations to offset program costs.
ATTORNEY REVIEW:
This action been approved by the Attorney for the City.
PUBLIC NOTIFICATION:
The special meeting public notification was made through the regular agenda process.
ALTERNATIVES:
Alternative No. 1: Waive bidding requirements per FVMC 2.36.070(2) and approve a contract with City Net for Fountain Valley street outreach and engagement.
Alternative No. 2: Do not waive bidding requirements per FVMC 2.36.070(2) nor approve of a contract with City Net for Fountain Valley street outreach and engagement.
RECOMMENDATION:
Staff recommends City Council approve Alternative No. 1: Waive bidding requirements per FVMC 2.36.070(2) and approve a contract with City Net for Fountain Valley street outreach and engagement.
Prepared by: Matthew L. Sheppard, Chief of Police
Reviewed by: Rob Frizzelle, Community Services Director Fiscal Review by: Jennifer Lampman, Finance Director
Attorney Review by:Colin Burns, Attorney for the City
Approved by: Rob Houston, City Manager
Attachments:
City Net Contract
Cost Proposal