AGENDA
CITY COUNCIL
8:30 AM – SPECIAL MEETING
STRATEGIC PLANNING STUDY SESSION
Thursday, November 17, 2022
Recreation Center
16400 Brookhurst Street., Fountain Valley, CA 92708
http://www.fountainvalley.org
MEETING ASSISTANCE: In compliance with the Americans with Disabilities Act, anyone needing special assistance to participate in a meeting of the government bodies listed herein should contact the City Clerk’s Office at (714) 593-4445. Notification 72 hours prior to the meeting allows the City to make reasonable arrangements to ensure accessibility to the meeting.
AGENDA COMMUNICATIONS: All revised or additional documents and writings related to an item on this agenda provided to all or a majority of the government body members after distribution of the agenda packet, are available for public inspection (1) in the City Clerk’s Office at 10200 Slater Avenue, Fountain Valley, CA 92708 during normal business hours; and (2) in the Council Chambers at the time of the meeting. Unless directed otherwise by a government body listed herein all actions shall be based on/memorialized by the latest document submitted as a late communication.
PUBLIC COMMENTS/PUBLIC HEARINGS: Persons wishing to address the Cit y Counc i l or other government body listed complete a speaker card and give it to the City Clerk prior to the public comment period. Requests to speak will not be accepted after the public comment session begins without permission of the Mayor/Chair. Speakers must limit remarks to a total of (3) three minutes and address the City Council through the Mayor. Comments to individuals or staff are not permitted.
Scheduled Matters, including Public Hearings: Indicate on the card what item you want to address.
Unscheduled Matters: Indicate on the card what subject matter you want to address. Comments must be related to issues that are within the jurisdiction of the governing body listed on the agenda. Pursuant to the Brown Act, the governing body may not enter into discussion regarding items not on the agenda.
CONSENT CALENDAR: All matters listed under the Consent Calendar are considered by the governing bodies listed herein to be routine and will be enacted on simultaneously with one motion without discussion unless separate action and/or discussion is requested by a governing body member, staff, or a member of the public.
PUBLIC HEARINGS: Persons wishing to speak in favor of or in opposition to a proposal are given an opportunity to do so during the public hearing. Those wishing to address a governing body during the hearing are requested to complete the speaker card and submit it to the City Clerk prior to the hearing. If a proposed action is challenged in court, there may be a limitation to raising only those issues raised during the hearing or in written correspondence received by the governing body at or before the hearing.
Note: The Fountain Valley City Council serves as the Successor Agency to the Fountain Valley Agency for Community Development (Successor Agency), the Fountain Valley Housing Authority, and the Fountain Valley Finance Authority. The Actions of the Successor Agency are separate and apart from the actions of the City Council.
STRATEGIC PLANNING SESSION
At 8:00 AM a light Continental Breakfast will be available. At 8:30 AM the meeting will promptly be called to order with an anticipated adjournment of 3:00 PM. There will be a mid-morning break with a group lunch at 12:15 P.M.
CALL TO ORDER 8:30 AM
CITY COUNCIL ROLL CALL
Council Members: Bui, Grandis, Vo, Mayor Pro Tem/Vice Chair Constantine, Mayor/Chair Harper PUBLIC COMMENTS (UnScheduled Matters Only)
Persons wishing to speak on Non-Agenda item(s) are requested to identify themselves by completing a blue speaker card indicating the item they want to address and to give the card to the City Clerk prior to the public comment period. Each person will have up to 3 minutes to speak.
PUBLIC COMMENTS (Scheduled Matters Only)
Persons wishing to speak on Agenda item(s) are requested to identify themselves by completing a blue speaker card indicating the item they want to address and to give the card to the City Clerk prior to the public comment period. Each person will have up to 3 minutes to speak.
ADMINISTRATIVE ITEM
1. Strategic Planning Session by facilitator Marie Knight of Knight Leadership Solutions A. Purpose of the Retreat, Public Comment and Introduction of the Facilitator and those in attendance
B. Welcome and introductions of Facilitator, Mayor and City Council, and City Staff C. Review Role of the Facilitator, Groups and Public; Strategic Planning Elements; Agenda – Marie Knight
D. Agenda for the retreat and discussion items:
State of the State of Local Government Services: Consultant will discuss overarching issues facing local government agencies that are affecting the ability to recruit and retain staff.
Accomplishments: City Council and Staff will discuss overall accomplishments and achievements the past six months. Round Table discussions and Large Group Sharing.
Review current status of the 3-year Goal action items: City Manager will provide a status update on the 3- year Goal Objectives from the past six months.
Executive Team: City Manager and Executive Team will discuss challenges ahead for their Departments.
Review of Indicators for Success: Review of the success indicators for each Goal Area as set at the last retreat.
SWOT Analysis: Discussion and identification of current Strengths-Weaknesses-Opportunities-Threats.:
Round Table discussions and Large Group Sharing
Get SMART – Review of setting SMART Objectives
3 Year Goal Objectives for the next six months: Round Table discussion and Large Group Sharing Strategic Plan Objectives Budget City Manager will discuss the budgetary needs for implementation of the Strategic Plan Objectives in the coming year.
Three New Festivals: City Manager and Executive Team members will lead a discussion related to the three new Festivals, Budgetary and Resource impacts, and seek direction for the future.
Spring 2023 Strategic Planning Retreat Discussion: Overarching discussion related to the next Strategic Planning Retreat in May of 2023, setting new Three-Year Goals, Vision and Mission for the City.
E. Summary of the Retreat and Closing Remarks
ADJOURN THE SPECIAL MEETING OF THE CITY COUNCIL
DECLARATION: This agenda was posted on the Bulletin Board outside of the Council Chambers and at the Recreation Center, where completely accessible to the public, at least 24 hours in advance of the Special City Council Meeting.
Rick Miller, City Clerk