Fountain Valley City Council
October 17, 2023

City Council Regular Meeting Agenda Page 1 October 17, 2023 AGENDA

CITY COUNCIL/ SUCCESSOR

AGENCY TO THE FOUNTAIN

VALLEY AGENCY

FOR COMMUNITY DEVELOPMENT/

FOUNTAIN VALLEY HOUSING AUTHORITY
Closed Session 4:15 p.m.

Study Session 5:15 p.m.

Regular Meeting 6:00 p.m.

Tuesday, October 17, 2023
Council Chambers
10200 Slater Avenue
Fountain Valley, CA 92708
http://www.fountainvalley.org
MEETING ASSISTANCE: In compliance with the Americans with Disabilities Act, anyone needing special assistance to participate in a meeting of the government bodies listed herein should contact the City Clerk’s Office at (714) 593-4445. Notification 72 hours prior to the meeting allows the City to make reasonable arrangements to ensure accessibility to the meeting.

AGENDA COMMUNICATIONS: All revised or additional documents and writings related to an item on this agenda provided to all or a majority of the government body members after distribution of the agenda packet, are available for public inspection (1) in the City Clerk’s Office at 10200 Slater Avenue, Fountain Valley, CA 92708 during normal business hours; and (2) in the Council Chambers at the time of the meeting. Unless directed otherwise by a government body listed herein all actions shall be based on/memorialized by the latest document submitted as a late communication.

PUBLIC COMMENTS/PUBLIC HEARINGS: Persons wishing to address the Cit y Co u nc il or ot her government body listed complete a speaker card and give it to the City Clerk prior to the public comment period. Requests to speak will not be accepted after the public comment session begins without permission of the Mayor/Chair. Speakers must limit remarks to a total of (3) three minutes and address the City Council through the Mayor. Comments to individuals or staff are not permitted. Scheduled Matters, including Public Hearings: Indicate on the card what item you want to address. Unscheduled Matters: Indicate on the card what subject matter you want to address. Comments must be related to issues that are within the jurisdiction of the governing body listed on the agenda. Pursuant to the Brown Act, the governing body may not enter into discussion regarding items not on the agenda.

CONSENT CALENDAR: All matters listed under the Consent Calendar are considered by the governing bodies listed herein to be routine and will be enacted on simultaneously with one motion without discussion unless separate action and/or discussion is requested by a governing body member, staff, or a member of the public.

PUBLIC HEARINGS: Persons wishing to speak in favor of or in opposition to a proposal are given an opportunity to do so during the public hearing. Those wishing to address a governing body during the hearing are requested to complete the speaker card and submit it to the City Clerk prior to the hearing. If a proposed action is challenged in court, there may be a limitation to raising only those issues raised during the hearing or in written correspondence received by the governing body at or before the hearing.

Note: The Fountain Valley City Council serves as the Successor Agency to the Fountain Valley Agency for Community Development (Successor Agency), the Fountain Valley Housing Authority, and the Fountain Valley Finance Authority. The Actions of the Successor Agency are separate and apart from the actions of the City Council.

ZOOM LINK INFORMATION
 Participants that choose to watch the City Council meeting through zoom are automatically placed in the waiting room and will then be admitted into the meeting. In order to make a public comment, you will indicate through the chat feature which item you would like to speak on, or click on the “raise hand” icon to let the administrator know you wish to speak.
 All participants are muted unless you are requesting to speak, at which time you will be allowed to unmute and make you comment.
 All public comments are allowed up to 3 minutes to speak.

Topic: City Council Meeting
Time: Oct 17, 2023 06:00 PM Pacific Time (US and Canada) Join Zoom Meeting
https://us02web.zoom.us/j/85833108510?pwd=M0VrY3JQUXNhNmVkOGgzN1IxT3Q3 dz09
Meeting ID: 858 3310 8510
Passcode: 619637

CLOSED SESSION
CALL TO ORDER 4:15 p.m.

PUBLIC COMMENTS (Closed Session matters only)
Persons wishing to speak on a Closed Session matter are requested to identify themselves by completing a blue speaker card indicating the item they want to address and to give the card to the City Clerk prior to the public comment period.

1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (1 case)

2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code §54957.6.

Agency Designated Representatives: City Manager, Maggie Le, Finance Director, Ryan Smith, Human Resources Director, Carrie Hanes, Community Development Director / Deputy City Manager, Omar Dadabhoy, Attorney for the City, Colin Burns Employee Organizations: Police Officers' Association (POA), Police Officers' Management Unit (POMU), Fire Association (FVFA), Fountain Valley Municipal Employees Association (Field Services unit), Fountain Valley General Employees Association (FVGEA), Fountain Valley Professional and Technical Employees (P&T), Individually Represented Battalion Chiefs and Individually Represented P&T (IRP&T)

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: Boys & Girls Club: 17565 LOS ALAMOS ST., FOUNTAIN VALLEY CA 92708 & 10200 SLATER AVE., FOUNTAIN VALLEY CA 92708
Agency negotiator: Maggie Le, City Manager; Omar Dadabhoy, Deputy City ManagerCommunity Development Director; Rob Frizzelle, Community Services Director; Bill McQuaid, Fire Chief, Director of Public Works, Ryan Smith, Finance Director; Colin Burns, Attorney for the City
Negotiating parties: Fountain Valley and Boys and Girls Club of HV Under negotiation: Price and terms of payment

STUDY SESSION
CALL TO ORDER 5:15 p.m.

PUBLIC COMMENTS (Study Session matters only)
Persons wishing to speak on a Study Session matter are requested to identify themselves by completing a blue speaker card indicating the item they want to address and to give the card to the City Clerk prior to the public comment period.

1. Crossings Branding Project – Presentation by Suzanne Madison, Allegra Consulting

OPEN SESSION
CALL TO ORDER 6:00 p.m.

INVOCATION Pastor Deena Querry – Living Waters Christian Fellowship SALUTE TO THE FLAG Mayor Kim Constantine

CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY/ ROLL CALL Council Members: Bui, Cunneen, Harper, Vice Mayor / Vice Chair Grandis, Mayor/Chair Constantine

ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS

CITY MANAGER / MAYOR UPDATE

PRESENTATIONS

1. Advisory Committee for Persons with Disabilities Awards Program – Presentation by John Borack – Chair – Advisory Committee for Persons with Disabilities

2. Certificate of Recognition to Living Waters Christian Fellowship Honoring their 50th Anniversary

3. Update on the Fiber Optic Installation – Introduction by Temo Galvez, Deputy Public Works Director

4. Presentation by The City of Hope – Presentation by Jessica Patel, MBA, CRA Director of Diagnostic Radiology City of Hope Orange County

FIRST CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS (Unscheduled Matters Only)
The Unscheduled Matters Public Comments portion will last 15 Minutes at the beginning of the meeting. Any requests to speak on unscheduled matters after the initial 15 minutes, will be heard at the end of the meeting, unless the Mayor approves an extension of this time. If an individual speaks during the First unscheduled matters time period, they do not get to speak at the end of the meeting as well. Persons wishing to speak on an unscheduled matter are requested to identify themselves by completing a blue speaker and to give the card to the City Clerk. Each person will have up to 3 minutes to speak. The City Clerk will call upon those that wish to speak.

PUBLIC COMMENTS
(Scheduled Matters Only)
Persons wishing to speak on Agenda item(s) are requested to identify themselves by completing a blue speaker card indicating the item they want to address and to give the card to the City Clerk prior to the public comment period. Each person will be given up to 3 minutes to speak on the entire Consent Calendar, 3 minutes to speak on each item pulled from the consent calendar, and 3 minutes to speak on any agendized item(s) not appearing on the Consent Calendar.

CONSENT CALENDAR
Consent Calendar Items 1 – 5 will be approved simultaneously with one motion, unless separate action/or discussion is requested.

1. Waive the reading in full of all ordinances under consideration and direct the Mayor to read by titles only.

2. Receive and File the Draft Minutes of the October 3, 2023 Regular City Council Meeting

3. Approve the Register of Demands for the Period of 9/23/2023 to 10/06/2023. Page 12 Recommended Action: Staff is requesting the City Council approve the Register of Demands for the period of 9/23/2023 to 10/06/2023 representing total payments made of $1,162,546.52.

4. City of Fountain Valley Six Month Strategic Objectives Adoption for May 11, 2023 through November 16, 2023 Page 25
Recommended Action: Staff recommends that the City Council approve Alternative No. 1.:

Adopt the vision and mission statements, six-month strategic objectives matrix for May 11, 2023 through November 16, 2023.

5. Approve and Adopt a Resolution of the City Council of the City of Fountain Valley Authorizing Submittal of Application(s) for All CalRecycle Grant and Payment Programs for which the City of Fountain Valley is Eligible. Page 31
Recommended Action: Staff is recommending City Council approve Alternative No. 1, which is to approve and adopt a Resolution of the City Council of the City of Fountain Valley Authorizing Submittal of Application(s) for All CalRecycle Grant and Payment Programs for Which the City of Fountain Valley is Eligible.

ADMINISTRATIVE ITEMS

6. Amendment No. 2 CON-19-65 Pacific Coast Refrigeration and Air Conditioning, Inc. – Presentation by Mark Sprague, Field Services Manager Page 40 Recommended Action: Staff is requesting City Council approval of Alternative No. 1, which is to approve Amendment No. 2 to CON-19-65 with Pacific Coast Refrigeration and Air Conditioning, Inc. to extend the HVAC Maintenance Services at City Facilities contract for a second two-year term and increase the annual amount by $12,935.84, for a total annual contract cost of $107,028.88.

7. Acceptance of Proposal & Authorize Staff to Issue PO to DMS Consultants On-Call Contract for Design Services for $49,730 for Design Plans, Specification & Estimates for Residential Roadway Rehabilitation Project - City Quadrant C3, Project No. 24006 – Presentation by Temo Galvez, Deputy Public Works Director Page 56
Recommended Action: Staff is requesting City Council approval of Alternative No. 1, which is to accept the proposal and authorize the staff to issue a purchase order to DMS Consultants, Inc.’s on-call contract for Design Services for $49,730 for the Residential Roadway Rehabilitation Project City Quadrant C3, Project No. 24006.

8. Yunex LLC Amendment No. 1 & 2 to Contract No. CON 22-08 (Munis CON 1140) Presentation by Temo Galvez, Deputy Public Works Director Page 77 Recommended Action: Staff is requesting City Council:

Approve Amendment No. 1 to YUNEX LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Increase the current contract in the amount of $45,000.00 for a total contract amount of $315,000.00, expiring February 14, 2024; and,
Approve Amendment No. 2 to YUNEX LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Extend the contract for an additional two (2) years and five (5) months, beginning February 15, 2024 through June 30, 2026; and,

2. Approve a pro-rated increase to the contract amount for five (5) additional months of service in the amount of $56,250.00 and a 3.3% CPI rate increase in the amount of $10,766.25, for a new total contract term amount of $337,016.25.

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION

CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS (Unscheduled Matters Only)
Persons wishing to speak on an unscheduled matter are requested to identify themselves by completing a blue speaker and to give the card to the City Clerk. Each person will have up to 3 minutes to speak. The City Clerk will call upon those that wish to speak.

CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY AB 1234/GENERAL COMMENTS

ADJOURN THE MEETING OF THE CITY COUNCIL/SUCCESSOR

AGENCY/HOUSING AUTHORITY
The next Regular Meeting of the Fountain Valley City Council is November 7, 2023 at 6:00 p.m., in the Fountain Valley Council Chambers, 10200 Slater Avenue, Fountain Valley.

City of Fountain Valley
Memorandum

TO: Honorable Mayor and City Council
FROM: Matt Jenkins, Senior Planner
DATE: October 17, 2023

SUBJECT: Crossings Branding Project
________________________________________________________________________ EXECUTIVE SUMMARY:

In January 2023, the Fountain Valley City Council selected Allegra Consulting to provide professional services and develop a brand identity program that will create awareness and a physical identity promoting the Fountain Valley Crossings Specific Plan (FVCSP). Over the last several months, Allegra and staff have worked to coordinate small group conversations with stakeholders to discuss the issues facing the Crossings, and the plan areas potential, along with renaming the Crossings. Allegra has prepared a presentation illustrating the results of that outreach effort and suggestions for the brand identity for City Council consideration.

DISCUSSION:

The FVCSP was adopted by the City Council on January 23, 2018. The plan contains policy and a zoning framework that will control the development for the 162-acre project area. The plan allows for flexibility in new land uses that will not only allow property owners and businesses to continue to operate as they do today, but will also provide a framework to guide new development. The intent of the FVCSP is also to promote reinvestment and guide future reuse of existing spaces and welcome new users with a mix of uses including retail, office, residential and industrial uses while providing for streetscape improvements that encourage community connectivity and gathering. The FVCSP policy and program components address building form, height, development standards and strategies for open space, community benefits, and circulation. These standards also effectively define and limit maximum foreseeable future growth that could occur within the FVCSP area.

As indicated in the RFP for branding services, consultants were asked to develop a brand identity program that will create awareness of the area and a physical identity program promoting the FVCSP. Allegra has been chosen to provide services related to developing a brand identity program for the FVCSP that include the following tasks:
 Public outreach strategy – Existing property owners, businesses, and City Council  Logo and graphics strategy and development
FVCSP Rebranding
October 17, 2023

 Testing the brand identity
 Strategic marketing plan to generate brand awareness
 Signage – wayfinding, banners, etc.
 Community presentation to stakeholders
Staff is requesting that the City Council receive and file Staff’s report and a presentation by Allegra Consulting and provide feedback and the direction they would like to go.

The Crossings at Fountain Valley
Renaming Project | October 17, 2023
Agenda
Stakeholders Outreach & Small Group Conversations
Renaming the Crossings
Summary/ Recommendations
Stakeholder Response
When we asked respondents about their
profession, occupation, or association with the
Crossings in FV, we found the following
distribution: Over 40% of respondents were
residents or community members. Almost 25%
were consumers.

ONLINE SURVEY RESPONSE
Survey Views: 499
Online Survey Respondents: 213
Average time to complete the survey: 6 minutes
Incompletes: 69
Bitly Link and QR Code: 330 Clicks and Scans
Approximately 23% were property owners.
10% represented various FV professional
associations, including realtors, leasing agents,
or chamber of commerce members.
23%
10%
>40%
25%
Small Group Conversations
Six Virtual Interviews and Conversations
• Property Owners, June 5, 2023
• Council Members, June 6, 2023 (3)
• Business Retailers within The Crossings, June 7, 2023 • Chamber of Commerce Members, June 12, 2023
Small Group Conversations
PROPERTY OWNERS:

During the property owners’ group
discussion, participants expressed a
sense of untapped potential and lack
of identity in the area. They highlighted
the need for a well-thought-out plan
with a strong mix of uses to attract
investors and transform the area.

Challenges included fragmented
ownership, difficulty in assembling
small parcels, and owners' reluctance
to give up their properties.

The group discussed the need for
improved infrastructure, visual
branding, and signage to create a
distinct destination.

Small Group Conversations
In the interview with council members;
The project's location near an expanded freeway system gives The Crossings a good advantage but is hard to visualize.

The city is motivated to work with the first developer and support associated benefits.

Examples from other areas, such as Victoria Gardens and Bella Terra, provide inspiration for industrial and retail trends.

The project faces obstacles with 88 landowners lacking direction for their properties.

Small Group Conversations
Business and Retailers within The Crossings;
Key points include the necessity of diverse businesses
and increased housing to attract a younger population
and balance the aging demographic.

The potential for The Crossings to become a vibrant hub like Bella Terra is emphasized, as is the importance of keeping consumer spending within Fountain Valley.

The focus is on community engagement, gathering
feedback, and considering the needs of current and
future residents while improving infrastructure and
providing high-speed internet access.

Small Group Conversations
Chamber of Commerce;
The need for a clear identity and compelling plan to attract investment and transform the area with potential for retail was discussed.

A previous market study was considered irrelevant due to changing market conditions.

The area's strengths included freeway accessibility, proximity to airports and shopping centers, and strong economic conditions, while fragmented ownership and small parcels were seen as weaknesses.

Learning from successful redevelopment projects in other areas was recommended.

Improvements in infrastructure, traffic flow, visual branding, and the development of a distinct destination identity were deemed necessary.

It was advised to finalize a general strategy before proceeding with branding considerations.

Stakeholder Outreach

1. Improve fast-moving traffic and better traffic flow.

2. Enhance the appearance, including outdoor dining and seating areas.

3. Create a cohesive space with multiple attractions and a focus on walkability.

4. Design the area for efficient pedestrian access and mass transit, including pedestrian bridges.

5. Address parking and vehicle access issues, including dangerous parking lot design.

6. Improve pedestrian access and continuity.

7. Bring in better restaurants and stores, making the retail environment more attractive.

8. Restrict high-density housing development.

9. Involve residents in decision-making for future development related to traffic improvements and parking availability.

What stakeholders would like to change about the Crossings Recommendations
✓ Develop a Comprehensive General Strategy for the Crossings ✓ Renaming and Branding – Underway
✓ Engage Investors and Real Estate Developers
✓ Provide Support and Incentives for Property Owners to Engage ✓ Create Public-Private Partnerships – Address Affordable Housing ✓ Community Engagement
✓ Invest in Architectural Continuity and Wayfinding Signage – Establish a Sense of Place

TO BE SUCCESSFUL,

CITIES NEED DESTINATIONS
WHAT MAKES A GREAT PLACE?
Most great places, whether a grand downtown plaza or humble neighborhood park, share four key attributes:

They need destinations that give an identity and image to their communities, and that help attract new residents, businesses, and investments.

What makes a great destination is that it has multiple places within it. Layered to create synergy.

They are accessible and well-connected
to other important places in the area.

They are comfortable and project a good
image.

They attract people to participate in
activities there.

They are sociable environments in which people
want to gather and visit again and again

BENEFITS OF GREAT PLACES
PLACE
Builds & Supports an Equitable
Local Economy Creates Improved Accessibility
Promotes a Sense of
Comfort Fosters Social Interaction
Nurtures & Defines
Sense of Community
Promotes Health
& Wellness
Trends in Development
• Americana at Brand is a mixed-use lifestyle
center situated on a 15.5-acre site, 492,802
square feet, and is organized as a city center
with a mix of architectural styles, heights,
and materials used. It has a large shopping,
dining, entertainment, and residential
complex in Glendale, CA. The mall’s tenants
include Nordstrom, Amazon Retail, and
Barnes and Noble. Built by Rick Caruso, it
features 100 condominiums and 242 luxury
apartments, 32 restaurants and retailers.

The center has a musical fountain, a trolly
car, and a landscape park. Prior to the
Americana, the site had strip malls with Big
5, Thrifty’s skatepark, and other older
retailers.

Trends in Development
• The Lab, Anti-Mall in Costa Mesa, CA - 3.4 acres, Designed for the Gen Y's, 42,000 SF concept, Rock climbing Park, Indoor Pool, Casting Pond/Test Fishing Reels, Juice Bar, and Restaurants.
• Bella Terra Development in Huntington Beach, CA - Outdoor shopping mall.

The former site of the Huntington Center, a 58-acre site rebirthed in 2006. 467 apartment units and retail space on the ground level.

Trends in Development
• Spectrum (Irvine Spectrum Center), Irvine, CA - 38-acre site ideally located in the center of Orange County. The lifestyle center features an outdoor shopping center featuring Nordstrom, Target, Edwards Cinemas, Ferris Wheel, Apple Store, and 130 retail shops, and restaurants.
• Victoria Gardens in Rancho Cucamonga, CA - 147 Acres Mixed-Use Development/Lifestyle Center designed to be the downtown center for the City of Rancho Cucamonga. Features a Performing Arts Center, Library, Office Space, 500 Residential Units, Retail Anchors: JC Penney, Macy's, Bass Pro Shop, and smaller retail shops.

Color Theory
Color theory guides designers in
effectively using colors to engage
users and build brand identity.
• As seen in the Fountain Valley logo,
blue symbolizes the vast sky and
boundless sea, evoking open spaces,
freedom, intuition, imagination, and
trust. It also signifies depth, loyalty,
wisdom, and a calming effect on the
mind and body, promoting stability
and reliability. Despite its positive
attributes, blue can occasionally
evoke sadness.
• Teal, a blend of blue and green, carries
meanings of decency and renewal. Its
subtlety fosters clarity, open communication,
and practical thinking, making it ideal for
stress-relief applications.

Renaming Suggestions

Renaming and Suggestions
Name #4: Public Input:

Naming Suggestion: Omni
Tagline: Your Ultimate Lifestyle Destination
Omni as a name for The Crossings, implies a sense of inclusivity and comprehensiveness in the community. The term "Omni" conveys the idea of all-encompassing or all-inclusive, suggesting that the destination aims to cater to a wide range of interests and needs. It signifies a place where people from different backgrounds can come together, fostering a sense of unity and diversity. ,

Renaming and Suggestions
Name: #10 – Allegra
Naming Suggestion: Nexus at Fountain Valley
Tagline: Vibrant Living Redefined
"Nexus" as a placemaking destination signifies a central point of connection and convergence. It represents a place where different elements, ideas, and people come together to create a dynamic and lively community. The term “Nexus" denotes a focal point or hub, emphasizing the gathering of individuals, businesses, and activities. As a placemaking destination, Nexus aims to foster interaction, collaboration, and engagement among community members. It symbolizes the interconnectedness of various aspects, such as social, cultural, and economic dimensions, creating a vibrant and thriving environment.

Renaming and Suggestions
Name: #12 – Allegra
Naming Suggestion: HUB
Tagline: Where Community Converges and Lifestyles Emerge "Hub" is an inventive and concise name that could represent the central hub or gathering place at The Crossings. It signifies a central location where people can converge, connect, and engage in various activities. "Hub" as a placemaking concept for The Crossings conveys the idea of a lively and dynamic space that serves as the heart of the community, offering a range of amenities, events, and experiences for residents and visitors alike.

Renaming and Suggestions
Name: #16 – Allegra
Verve at Fountain Valley
Tagline: Shop, Dine, and Live Your Best Life
The word "verve," means energy, enthusiasm, and liveliness. The name suggests a vibrant and dynamic gathering place where people come together, bringing their energy and excitement. Verve aims to appeal to the younger demographic by evoking a sense of vitality and a lively atmosphere.

Study Session
• Implications of rebranding the Crossings
• Establish the brand by choosing a name and retooling the icon • Brand development
• Placemaking
• Signage/Wayfinding Signage
• Entry Monumentation
• Branding and Placemaking Time and Cost
• 6 Months to 1 Year
• Considerations: City Staff Time
• Activation and Activities
• Weekly Night Market
• Quarterly Art Walks
• Furniture Store Promotion
Thank you

MINUTES OF THE

CITY COUNCIL/ SUCCESSOR AGENCY TO THE FOUNTAIN

VALLEY AGENCY

FOR COMMUNITY DEVELOPMENT/ FOUNTAIN VALLEY

HOUSING AUTHORITY
Closed Session 5:30 p.m.

Regular Meeting 6:00 p.m.

Tuesday, October 3, 2023
Council Chambers

CLOSED SESSION
CALL TO ORDER 5:30 p.m.

PUBLIC COMMENTS (Closed Session matters only)
There were no public comments

1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9:
(1 potential case - facts and circumstances unknown)
No Reportable Action

OPEN SESSION
CALL TO ORDER 6:04 p.m.

INVOCATION Father Joseph Squillacioti - Holy Spirit Catholic Church SALUTE TO THE FLAG Vice Mayor Glenn Grandis

CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY/ ROLL CALL Council Members Present: Cunneen, Harper, Mayor Pro Tem/Vice Chair Grandis, Mayor/Chair Constantine
Council Members Absent: None

ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS
Item 2 – The Minutes of the September 19, 2023 meeting had a few minor corrections made.

CITY MANAGER / MAYOR UPDATES
City Manager Maggie Le provided her update.

Mayor Kim Constantine provided her update.

FIRST CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS (Unscheduled Matters Only)
Jim Easton

CONSENT CALENDAR
Consent Calendar Items 1 – 5, 7 and 9 were approved simultaneously. Item number 6 was pulled from the Consent Calendar and heard as a separate item under the Administrative Items portion of the agenda

1. Waive the reading in full of all ordinances under consideration and direct the Mayor to read by titles only.

ACTION: Move to Waive the reading in full of all ordinances under consideration and direct the Mayor to read by titles only.

MOTION: Grandis SECOND: Bui
AYES: Bui, Cunneen, Harper, Grandis, Constantine
NOES: None
ABSENT: None
ABSTAIN: None

2. Receive and File the Draft Minutes of the September 19, 2023 Regular City Council Meeting ACTION: Move to Receive and File the Draft Minutes of the September 19, 2023 Regular City Council Meeting
MOTION: Grandis SECOND: Bui
AYES: Bui, Cunneen, Harper, Grandis, Constantine
NOES: None
ABSENT: None
ABSTAIN: None

3. Review and Approve the Need to Continue Local Emergency Due to the 2023 Cal Rainstorms ACTION: Move to Review and Approve the Need to Continue Local Emergency Due to the 2023 Cal Rainstorms
MOTION: Grandis SECOND: Bui
AYES: Bui, Cunneen, Harper, Grandis, Constantine
NOES: None

ABSENT: None
ABSTAIN: None

4. Approve the Register of Demands for the period of 9/9/2023 to 9/22/2023.

ACTION: Move to Approve the Register of Demands for the period of 9/9/2023 to 9/22/2023.

MOTION: Grandis SECOND: Bui
AYES: Bui, Cunneen, Harper, Grandis, Constantine
NOES: None
ABSENT: None
ABSTAIN: None

5. Waive the bidding requirements pursuant to FVMC 2.36.070 Par 4, and award a contract to Cintas Corporation No. 2 in an annual amount not to exceed $19,000 for Uniform Rental, Laundry Services and Facility Services Products
ACTION: Move to Waive the bidding requirements pursuant to FVMC 2.36.070 Par 4, and award a contract to Cintas Corporation No. 2 in an annual amount not to exceed $19,000 for Uniform Rental, Laundry Services and Facility Services Products MOTION: Grandis SECOND: Bui
AYES: Bui, Cunneen, Harper, Grandis, Constantine
NOES: None
ABSENT: None
ABSTAIN: None

6. Item pulled by Vice Mayor Glenn Grandis
Second Read and Adoption of An Ordinance Adding Chapters 4.35 Group Homes and 21.29 Group Homes and Amending Section 21.08.030 Residential Zoning District Land Uses and Permit Requirements to the Fountain Valley Municipal Code ACTION: Move to Continue this item for 90 days, unless information is received that warrants bringing the item back sooner for consideration MOTION: Grandis SECOND: Constantine
AYES: Bui, Grandis, Constantine
NOES: Cunneen, Harper
ABSENT: None
ABSTAIN: None

9. Adopt a Resolution (1) Reversing the Planning Commission’s Decision to Uphold Issuance of Dish Network’s Administrative Permit, (2) REVOKING THE Administrative Permit, and (3) Affirming the Planning Commission’s Decision to Issue a Stop Work Order ACTION: Move to Approve and Adopt a Resolution (1) Reversing the Planning Commission’s Decision to Uphold Issuance of Dish Network’s Administrative Permit, (2) REVOKING THE Administrative Permit, and (3) Affirming the Planning Commission’s Decision to Issue a Stop Work Order MOTION: Grandis SECOND: Bui
AYES: Cunneen, Harper, Grandis, Constantine
NOES: None
ABSENT: None
ABSTAIN: Bui

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
Council Member Bui requested an update clarifying wireless facilities. Seconded by Mayor Constantine

7. Second Reading of Code Amendment No. 23-01 - Entitlement Extensions ACTION: Move to Approve the Second Reading of the ordinance for Code Amendment No. 23-01 - Entitlement Extensions
MOTION: Grandis SECOND: Bui
AYES: Bui, Cunneen, Harper, Grandis, Constantine
NOES: None
ABSENT: None
ABSTAIN: None

8. Item pulled by Council Member Ted Bui
Second Reading of Code Amendment No. 23-02 - Accessory Dwelling Units ACTION: Move to Approve the Second Reading of the ordinance for Code Amendment No. 23-02 - Accessory Dwelling Units
MOTION: Constantine SECOND: Cunneen
AYES: Cunneen, Harper, Grandis, Constantine
NOES: None
ABSENT: None
ABSTAIN: Bui

CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS (Unscheduled Matters Only)
None
CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY AB 1234/GENERAL COMMENTS Council Member Bui
No Report Submitted
Council Member Cunneen
September 20-22 Attended the Annual League of California Cities Conference September 23 Attended the 7th Annual Ed Arnold Volunteer Award Gala September 28 Attended the City of Placentia State of City September 30 Attended the Annual Hyundai Hope on Wheels 5k and Color Fun Run Vice Mayor Grandis
September 20-22 Attended the Annual League of California Cities Conference September 23 Attended the Rotary Volunteer of the Year Awards September 24 Attended the Celebration of Life for Minh Tam Nguyen September 30 Attended the Annual Hyundai Hope on Wheels 5k and Color Fun Run October 1 Attended the Huntington Beach Air Show
Mayor Constantine
September 20th - 22nd attended the League of California Cities Annual Conference and Expo with my 4 fellow City Council Members and City Manager in Sacramento. During the 3- day Wednesday through Friday Conference, I attended the following Informational Sessions:
“Opening General Session”
“Building Mobile Crisis Response Teams”
“The Mayor Said What?! Staying Ahead of the News”
“Centralized Customer Relations”
“What the Bleep!” Limits of Public Comment”
“Mayors and Council Members Department Meeting”
“Connecting and Engaging to Make a Difference: Mentoring, Not Managing” “Building Relationships Between Police Departments and the Community” “Managing Difficult Conversations with Constituents”
“Connecting With Your Community Through Human-Centered Communication” September 20th Attended the first 2 listed Informational Sessions above, then the City Ventures Cocktail Reception at Ella Dining Room & Bar.

September 21 Attended the third through eighth Information Sessions as listed above, then had a tour of California Assembly Member Tri Ta’s office and the Capitol at the California Capitol, then toured California Senator Janet Nguyen’s office at the Swing Space

Building. Later, I attended the So Cal Cities Annual Conference Professional Mixer at The Capitol Garage, then the Cal Cities Orange County Division Reception for the swearing in of the 2023-2024 Division Board of Directors at the Hyatt Regency Sacramento, then dinner with Aleshire & Wynder, LLP League of California Cities Dinner at Cafeteria 15L.

September 22nd Attended the last 2 Information Sessions as listed above.

September 23rd, Watched the “Livable California” Teleconference on Zoom. The guest speaker was Marc Verville, with a presentation on the latest California population projections, then attended day one of the Villa Siena new homes soft opening. These 7 homes are just off the Slater bridge and are done by Keystone DCS, Inc.

September 24th Attended day 2 of the Villa Siena new homes soft opening.

September 26th Watched the Orange County Board of Supervisors Meeting on the County’s website, then stopped by the Western Luncheon at Founders Village Community and Senior Center before it started.

September 27th Participated in the ACC-OC Special Briefing: California Water Board Regulations and Rulemaking Update on Zoom for the “Implementation of Making Conservation a California Way of Life From the CA State Water Board”.

September 28th Attended the Fountain Valley Chamber of Commerce FV Connect Breakfast at Ayres Hotel featuring a presentation by Rob Frizzelle, Director of Community Services.

September 29th Attended the CAGOP (California Republican Party) Dinner featuring Florida Governor Ron DeSantis at the Anaheim Marriott.

September 30th Welcomed the crowd to the Hyundai 5K/Color Fun Run at the Fountain Valley Sports Park, then attended the 3rd Annual Sunset Classic Car Show and Concert at Mile Square Park.

October 1st Attended “Picklefest” at Sports Basement, then stopped in at the OC Moon Festival 2023 at Freedom Hall, Mile Square Park.

Council Member Harper
September 20-22 Attended the Annual League of California Cities Conference September 24 Attended the OCTA Board Meeting
September 26 Attended the OCTA Finance Committee Meeting October 2 Attended the OCTA Regional Transportation Planning Committee

ADJOURN THE MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING

AUTHORITY
Tonight’s City Council meeting is being adjourned in the memory of Minh Tam Nguyen

Mayor Constantine adjourned the meeting at 6:52 pm to the next Meeting of the Fountain Valley City Council on October 17, 2023 at 6:00 p.m., in the Fountain Valley Council Chambers, 10200 Slater Avenue, Fountain Valley.
________________________________________________________________________________________________________________________________ Kim Constantine, Mayor
Attest:
___________________________
Rick Miller, City Clerk

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: October 17, 2023
Members of the City Council
SUBJECT: City of Fountain Valley Register of Demands for the period of 9/23/2023 to 10/6/2023
Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live” ☒ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☐ Attract and retain quality staff through best practices and trends ☐ Maintain, build, and modernize infrastructure to support growth and future needs of the City ☐ Not applicable
EXECUTIVE SUMMARY:

Attached is the Register of Demands for the City of Fountain Valley to be ratified by the City Council.

DISCUSSION:

Pursuant to the State of California’s Government Code 37201 through 37210, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof. Demands paid by the city shall be inspected and ratified by the legislative body on the next available Council agenda. The Finance Department has prepared the attached Register of Demands summarizing the City's payments released since the previous City Council meeting.

FINANCIAL ANALYSIS:

The attached Register of Demands represents payments made by the City of Fountain Valley between 9/23/2023 and 10/6/2023 for a total of $1,162,546.52.

ATTORNEY REVIEW:

The Attorney for the City reviewed this staff report and concurs with the recommended action.

PUBLIC NOTIFICATION:

Not applicable.

Register of Demands
October 17, 2023

ALTERNATIVES:

Alternative No. 1: Approve the attached Register of Demands.

Alternative No. 2: Do not approve as presented and provide direction to staff.

RECOMMENDATION:

Staff recommends Alternative No. 1 to approve the attached Register of Demands representing payments made by the City of Fountain Valley between 9/23/2023 and 10/6/2023 for a total of $1,162,546.52.

Prepared by: Ryan Smith, Finance Director
Reviewed by: Colin Burns, City Attorney
Approved by: Maggie Le, City Manager
Attachment 1: Register of Demands 9/23/2023 to 10/6/2023.

City Of Fountain Valley
Register of Demands
9/23/2023 - 10/6/2023
Department
Check
Date Vendor Description Doc #
Check/ACH
# Amount
10010102 LEGAL SERVICES
09/27/23 HARPER AND BURNS, LL 17816 1155 17,965.10
17,965.10
10010103 OFFICE OF CITY MANAGER
10/04/23 ASSOCIATION OF CALIF 18236 2307750 11,511.00
11,511.00
10010104 ADMIN SERVICES
10/04/23 TOTAL RECALL CAPTION

MEETING
18297 2307806 525.00
09/27/23 AMAZON 17077 1147 82.81
09/27/23 AMAZON 17453 1147 165.15
09/27/23 ALLEGRA CONSULTING, 17815 2307640 4,500.00
10/04/23 QUALITY CODE PUBLISH 18358 2307779 580.00
10/04/23 TOTAL RECALL CAPTION

MEETING
18298 2307806 525.00
6,377.96
10020200 HUMAN RESOURCES
09/27/23 BERLITZ LANGUAGES, I

TESTING
17868 2307648 165.00
09/27/23 DEPARTMENT OF JUSTIC

LIVESCAN/FP(DOJ)
18185 2307660 209.00
10/04/23 CONCENTRA MEDICAL CE
REVIEW(8/4-8/8/23)
18299 2307753 2,080.45
09/27/23 THE INTERSECT GROUP 18248 2307711 2,124.48
09/27/23 THE INTERSECT GROUP 17823 2307710 1,998.80
09/27/23 GALLATIN INVESTIGATI

SERVICES
17866 2307664 6,605.04
10/04/23 THE INTERSECT GROUP 18291 2307803 2,157.68
10/04/23 THE INTERSECT GROUP 18292 2307804 1,599.04
10/04/23 SHRED-IT USA LLC 18375 2307790 115.04
17,054.53
10030300 PLANNING
09/27/23 KLING CONSULTING GRO 17889 2307678 850.00
09/27/23 KLING CONSULTING GRO

POINSETTIA
17893 2307678 850.00
09/27/23 KLING CONSULTING GRO 17894 2307678 850.00
09/27/23 KLING CONSULTING GRO

TALBERT
17896 2307678 850.00
09/27/23 KLING CONSULTING GRO

GARDENIA
17905 2307678 850.00
09/27/23 KLING CONSULTING GRO

AVENIDA CINCO D
17906 2307678 850.00
09/27/23 KLING CONSULTING GRO

MAGNOLIA
17907 2307678 1,200.00
09/27/23 KLING CONSULTING GRO

SANTA ISABOR
17908 2307678 850.00
09/27/23 ALLEGRA CONSULTING,

CITY LEGAL SERVICES

TOTAL LEGAL SERVICES

MEMBERSHIP DUES

TOTAL OFFICE OF CITY MANAGER

CART SERVICES FOR DISABILITY COMMITTEE
LETTER TRAYS, 2 POCKET FOLDERS

CUBE ORGANIZERS, TRIPOD, FLASHDRIVES

BRAND IDENTITY
Annual code alert fee and website maintenance

CART SERVICES FOR DISABILITY COMMITTEE

TOTAL ADMIN SERVICES

AUGUST HR DEPT BI-LINGUAL PROFICIENCY
AUGUST 2023 HR PARTIAL PMT

OCCUPATIONAL MEDICAL SERVICES &
TEMP SERVICES (9/11- 9/17)
TEMP SERVICES INV 95702189536 (9/11-9/17)

HR DEPT EE BACKGROUND CONSULTANT
TEMP SERVICES (9/18-9/24)
TEMP SERVICES (9/18-9/24)
HR ACCT #1000103178 DOS: 9/01/2023

TOTAL HUMAN RESOURCES
SOILS REVIEW SVCS 2023-1310 11096
SOILS RVW SCVS FOR 2023-1276 9233
SOILS RVW SVCS FOR 2023-1356 17388
SOILS REVIEW SVCS FOR 2023-1277 8572
SOILS REVIEW SVCS FOR 2023-1384 9422
SOILS RVW SVCS FOR 2023-1494 10352
SOILS REVIEW SCVS FOR 2022-2206 17954
SOILS REVIEW SVCS FOR 2023-1459 18892
Allegra Consulting - Crossings Branding Project 18186 2307640 4,750.00

10/04/23 AMAZON OFFICE SUPPLIES KEYBOARD INV 1TM1-JQ3RGHN4 18346 1170 29.11
09/27/23 ORANGE COUNTY REGIST AUGUST 2023 PUBLIC NOTICE PC & CDBG 18270 2307686 450.25 TOTAL PLANNING 12,379.36
10030301 BUILDING & SAFETY
09/27/23 OC SANITATION DISTRI AUGUST 2023 SEWER CONNECTION 17932 2307685 (1,036.77) TOTAL BUILDING & SAFETY (1,036.77)
10040400 FINANCE
10/04/23 WILLDAN FINANCIAL SE 2024 COST ALLOCATION STUDY THRU AUGUST 25, 2023
18204 2307817 650.00
09/29/23 HINDERLITER, DE LLAM CONTRACT SERVICES-TRANSACTION TAX JULY-SEPT 2023
18263 2307732 300.00
09/29/23 HINDERLITER, DE LLAM CONTRACT/AUDIT SVCS - SALES TAX JUL-SEPT 2023
18265 2307732 3,809.28
10/04/23 AMAZON MONITOR STAND RISER/PENS/MOUSE PAD

WRIST SUPPORT
18351 1170 110.93
TOTAL FINANCE 4,870.21
10040401 PURCHASING
09/27/23 AMAZON PLATES AND HOLDERS INV# 1TRK-VYFN-4CJW 17510 1147 158.73 09/27/23 QUADIENT LEASING USA POSTAGE MACHINE LEASE OCT 2023-DEC 2023 17913 2307689 1,116.93 10/04/23 OFFICE DEPOT REC & COM CTR PAPER (AUG 2023) 17919 2307769 216.90 10/04/23 SPARKLETTS CITY HALL WATER DELIVERY - AUGUST 2023 18266 2307795 549.17 TOTAL PURCHASING 2,041.73
10050501 TRAFFIC ENGINEERING
09/29/23 CHARTER COMMUNICATIO REMOTE ACCESS 9/9 - 10/8/23 17914 2307724 194.62 TOTAL TRAFFIC ENGINEERING 194.62
10050503 STREET LIGHTING
09/29/23 SO CALIF EDISON CO TRAFFIC SIGNALS 7/3 - 8/2/23 17501 2307736 5,032.31 09/29/23 SO CALIF EDISON CO STREET LIGHTS NEW 8/1 - 8/31/23 17502 2307740 17,575.83 09/29/23 SO CALIF EDISON CO STREET LIGHTS 8/1 - 8/31/23 17679 2307737 9,176.27 TOTAL STREET LIGHTING 31,784.41
10050550 RIGHTS-OF-WAY
09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 3.78 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 3.78 09/27/23 JHM SUPPLY, INC REPLACEMENT PEDESTAL FOR TALBERT

CONTROLLER
18257 2307677 3,469.84
TOTAL RIGHTS-OF-WAY 3,477.40
10050551 TREE MAINTENANCE
09/27/23 HB FASTPRINT, INC REVISED TREE INSPECTION FORMS 2023 17926 2307674 182.08 09/27/23 A.Y. NURSERY PARKWAYS TREES FOR SEPTEMBER 2023 17924 2307639 402.38 TOTAL TREE MAINTENANCE 584.46
10050552 PARK MAINTENANCE
09/29/23 MERCHANTS LANDSCAPE Maint Facilities-Jan 2023 10725 2307733 2,773.62 10/04/23 MERCHANTS LANDSCAPE GENERAL MAINTENANCE PARKS AUG 2023 18405 2307763 18,098.06 10/04/23 MERCHANTS LANDSCAPE LANDSCAPE MAINTENANCE OF FACILITIES AUGUST 2023
18415 2307764 2,940.03
10/04/23 MERCHANTS LANDSCAPE COLOR INSTALLATION AT SENIOR CENTER 'EXTRA WORK"
18416 2307765 868.00
10/04/23 MERCHANTS LANDSCAPE LIBRARY PATIO RENOVATION 'EXTRA WORK' AUG 23
18417 2307766 512.00
09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 6.40 09/27/23 RED WING BUSINESS AD SAFETY BOOTS-A.C. 18253 2307696 215.00 09/27/23 IMPERIAL SPRINKLER S IRRIGATION PARTS FOR PARK & FACILITIES MAINT.
17927 2307675 1,009.21
09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 6.40

09/27/23 SO CALIF EDISON CO MCDOWELL PARK ELECTRICITY 8/18/23 - 9/18/23 17818 2307703 28.27 09/27/23 JHM SUPPLY, INC ELECTRICAL PEDESTAL FOR STONECRESS

PARK CONTROLLER
18256 2307676 3,469.84
09/27/23 MONROE PACIFIC WHOLE PLANT MATERIAL FOR CITY HALL CAMPUS 18255 2307683 2,260.06 10/04/23 ORANGE COUNTY TREASU 23/24 OC SAN SEWER FEE LOS ALAMOS PARK 18398 2307775 358.00 TOTAL PARK MAINTENANCE 32,544.89
10050553 CONCRETE MAINTENANCE
09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 4.04 09/27/23 RED WING BUSINESS AD SAFETY BOOTS AND INSOLES-M.F. 18254 2307697 209.18 09/27/23 ROSEBURROUGH TOOL IN CITY HALL JOINT SEAL 17845 2307700 1,592.97 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 4.04 TOTAL CONCRETE MAINTENANCE 1,810.23
10050554 PAVEMENT MAINTENANCE
09/27/23 RESOURCE BUILDING MA SAND FOR STORM-HILARY 17788 2307698 1,199.90 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 16.14 09/27/23 UNITED RENTALS NORTH PROPANE 8512 17844 2307716 73.49 09/27/23 VULCAN MATERIAL COMP UTILITY REPAIR-9898 RARITAN 17846 2307719 275.22 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 16.14 09/27/23 VULCAN MATERIAL COMP UTILITY REPAIR-18557 SAN MARCOS 17847 2307720 432.54 TOTAL PAVEMENT MAINTENANCE 2,013.43
10050555 STORM DRAIN MAINT
09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 5.58 09/27/23 TESCO CONTROLS INC TROUBLE SHOOT REPAIR PUMP STATIONS X2 18258 2307708 1,694.15 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 5.58 09/27/23 SO CALIF EDISON CO SANDLEWOOD PUMP STN ELECTRICITY 8/16/23 - 9/14/23
17817 2307702 616.58
TOTAL STORM DRAIN MAINT 2,321.89
10050556 TRAFFIC CONTROL
09/27/23 AMAZON KLEIN TOOLS PIN PUNCH-FOR H.L.-1RF7-WDNKKF3417841 1150 26.07 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 3.62 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 3.62 TOTAL TRAFFIC CONTROL 33.31
10050557 STREET SWEEPING
09/27/23 SCA OF CA, LLC STREET SWEEPING CON-20-20 JULY 2023 17837 1163 33,122.20 09/27/23 SCA OF CA, LLC STREET SWEEPING CON-20-20 AUG 2023 17939 1164 27,622.20 TOTAL STREET SWEEPING 60,744.40
10050558 RECREATION CENTER
10/04/23 SAKIOKA WHOLESALE NU PLANT MATERIAL FOR SPORTS PARK 18278 2307787 107.49 10/04/23 SAKIOKA WHOLESALE NU PLANT MATERIAL FOR SPORTS PARK 18280 2307788 183.18 10/04/23 AGUINAGA GREEN, INC MULCH FOR PLANTERS AT SPORTS PARK 18274 2307746 556.26 10/04/23 AGUINAGA GREEN, INC MULCH FOR PLANTERS AT SPORTS PARK 18272 2307744 556.26 10/04/23 AGUINAGA GREEN, INC MULCH FOR PLANTER AT SPORTS PARK 18273 2307745 556.26 10/04/23 AGUINAGA GREEN, INC MULCH FOR PLANTERS AT SPORTS PARK 18276 2307748 556.26 10/04/23 AGUINAGA GREEN, INC MULCH FOR PLANTERS AT SPORTS PARK 18277 2307749 1,674.75 10/04/23 GRAINGER, INC. FENCE REPLACEMENT FOR BEAUTIFICATION

PROJECT
18290 2307757 601.26
10/04/23 SAKIOKA WHOLESALE NU PLANT MATERIAL FOR SPORTS PARK 18281 2307789 226.02 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 3.19

10/04/23 AGUINAGA GREEN, INC MULCH FOR PLANTERS AT SPORTS PARK 18275 2307747 556.26 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 3.19 09/27/23 MANNY NUNEZ AERIAL P AERIAL SHOOT-LOBSTERFEST-BEFORE AND

AFTER FIELD A
17922 2307681 250.00
10/04/23 MERCHANTS LANDSCAPE IRRIGATION REPAIR LOBSTER FEST "EXTRA WK" SEPT 23
18395 2307761 483.34
10/04/23 MERCHANTS LANDSCAPE PLANT MATERIAL REMOVED AND REPLACED

EXTRA WORK
18397 2307762 567.00
TOTAL RECREATION CENTER 6,880.72
10060600 FIRE SUPPRESSION
09/27/23 SOUTH COAST EMERGENC REPAIRS TO VALLY TRUCK 31 17871 1165 1,670.51 09/27/23 AT&T MOBILITY FIRE DEPARTMENT CELL PHONES 8.9.23 -

9.8.23 17855 2307645 223.01
09/27/23 AT&T MOBILITY FIRE BACK UP CELLS 8.9.23 - 9.8.23 17880 2307646 120.72 09/27/23 LINEGEAR FIRE & RESC WILDLAND EQIPMENT FOR VALLEY BATTALION 33 17870 1157 599.09
09/27/23 AMAZON 1FCH-DKJ3-4XGW OFFICE SUPPLIES FIRE

ADMINISTRATION
17875 1147 21.06
09/27/23 DANIEL'S TIRE SERVIC TIRES FOR RIG 284 17877 2307658 3,212.82 09/27/23 TURNOUT MAINTENANCE REPAIR/CLEANING OF TURNOUTS 17882 2307714 323.00 09/27/23 AMAZON 1HMP-N17F-LJRN OFFICE SUPPLIES FIRE

ADMINSTRATION
17874 1147 90.51
TOTAL FIRE SUPPRESSION 6,260.72
10060601 PARAMEDICS
09/27/23 PURETEC INDUSTRIAL W DEIONIZED WATER SYSTEM STATION 2 17872 2307688 121.19 09/27/23 PURETEC INDUSTRIAL W DEIONIZED WATER SYSTEM STATION 1 17873 2307688 121.19 TOTAL PARAMEDICS 242.38
10060602 AMBULANCE SERVICES
09/27/23 BOUND TREE MEDICAL MEDICAL SUPPLIES 17856 2307651 140.29 09/27/23 BOUND TREE MEDICAL MEDICAL SUPPLIES 17857 2307651 376.65 09/27/23 BOUND TREE MEDICAL MEDICAL SUPPLIES 17858 2307651 451.34 09/27/23 MCKESSON MEDICAL-SUR MEDICAL SUPPLIES 17885 1159 339.44 09/27/23 BOUND TREE MEDICAL MEDICAL SUPPLIES 17887 2307651 102.77 09/27/23 BOUND TREE MEDICAL MEDICAL SUPPLIES 17886 2307651 523.57 09/27/23 MCKESSON MEDICAL-SUR MEDICAL SUPPLIES 17883 1159 247.91 09/27/23 MCKESSON MEDICAL-SUR CREDIT FOR MEDICAL SUPPLIES 17884 1159 (278.28) 09/27/23 MCKESSON MEDICAL-SUR MEDICAL SUPPLIES 17888 1159 764.30 TOTAL AMBULANCE SERVICES 2,667.99
10060603 FIRE PREVENTION
09/27/23 CSG CONSULTANTS, INC FIRE PLAN CHECKS FOR AUGUST 2023 17878 2307657 2,145.00 09/27/23 AT&T MOBILITY FIRE DEPARTMENT CELL PHONES 8.9.23 -

9.8.23 17855 2307645 44.93
TOTAL FIRE PREVENTION 2,189.93
10060605 DISASTER PREPAREDNESS
09/27/23 AMAZON 17V9-XF3N-16KV - BACKDROP FOR FIRE OPEN HOUSE
17876 1147 32.46
TOTAL DISASTER PREPAREDNESS 32.46
10070700 PATROL
09/27/23 CITY NET OUTREACH SERVICES - JULY 2023 17900 2307654 26,753.02 09/27/23 BEST TOWING AND TRAN TOW BURNED VEHICLE - DODGE CHARGER 17942 2307649 486.00 09/27/23 BEST TOWING AND TRAN TOW - UNIT 404 17941 2307649 172.80 09/27/23 VERIZON WIRELESS DEPARTMENT CELL PHONES 8/26-9/25/23 17945 2307718 1,301.53 09/27/23 AT&T MOBILITY CELL PHONE (4) - ACCT NO 287324738339 17938 2307647 183.55 09/27/23 CITY NET OUTREACH SERVICES - AUGUST 2023 17901 2307654 26,753.02

TOTAL PATROL 55,649.92
10070701 INVESTIGATION
09/27/23 THOMSON REUTERS WEST PUBLIC RECORD SEARCHES - AUGUST 2023 17944 2307713 584.18 09/27/23 COUNTY OF ORANGE AFIS - SEPTEMBER 2023 17943 2307656 2,052.00 09/27/23 DEPARTMENT OF JUSTIC PARTIAL PAYMENT OF PD LIVE SCAN - AUG 2023
17931 2307659 811.00
09/27/23 FOSTER & FREEMAN USA CRIME-LITE AUTO FORENSIC CAMERA 18252 2307663 41,895.45 TOTAL INVESTIGATION 45,342.63
10070702 TRAFFIC
09/27/23 ALL CITY MANAGEMENT CROSSING GUARDS - 8/20-9/2/23 17936 1146 1,865.20 09/27/23 AMAZON KODAK CAMERA - 1TDM-XVGK-3V7V 17895 1147 217.45 TOTAL TRAFFIC 2,082.65
10070705 L.E. COMMUNICATIONS
09/27/23 SPARKLETTS PD WATER DELIVERY 8/16 & 8/18 17940 2307705 195.64 TOTAL L.E. COMMUNICATIONS 195.64
10070708 RANGE
09/27/23 CITY OF WESTMINSTER RANGE FEES - AUGUST 2023 17935 2307655 900.00 TOTAL RANGE 900.00
10080800 RECREATION CENTER
09/27/23 ULINE FACILITY RENTAL SUPPLIES 18202 2307715 916.75 09/27/23 AMAZON MOVIE IN THE PARK SUPPLIES/ RC SUPPLIES 18203 1147 29.70 09/27/23 REC SVCS REFUND FACILITY RENTAL REFUND RECEIPT #161514 18216 2307695 375.00 09/27/23 VERIZON WIRELESS PAYMENT FOR VERIZON RC PHONES 18240 2307717 45.02 09/27/23 SPECTRUM GAS PRODUCT BALLOON FILLER RC RENTAL 18242 2307706 25.00 09/27/23 AMAZON INVOICE 1LDH-Y6Q9-PPJR 18244 1152 68.70 10/04/23 AMAZON 1HKN-CX36-1F3W - RC SUPPLIES 18279 1170 64.04 TOTAL RECREATION CENTER 1,524.21
10080801 ATHLETICS
09/27/23 VERIZON WIRELESS PAYMENT FOR VERIZON RC PHONES 18240 2307717 37.64 TOTAL ATHLETICS 37.64
10080810 SENIOR & COMM CENTER
10/04/23 AMAZON OFFICE SUPPLIES 193D-FRFF-6RCK 18380 1170 79.63 10/04/23 AMAZON OFFICE SUPPLIES 1H3V-476W-T99Y 18381 1170 53.28 10/04/23 TOTAL RECALL CAPTION CART SERVICES FOR LEGISLATIVE BREAKFAST ON 8/9/23
18295 2307806 525.00
10/04/23 AMAZON OFFICE SUPPLIES 1FVG-LFHR-L9CQ 18382 1170 34.78 10/04/23 AMAZON OFFICE SUPPLIES 1DCN-RYKP-PV34 18383 1170 36.99 10/04/23 AMAZON OFFICE SUPPLIES 1FPH-Q4C4-3LK4 18384 1170 34.19 10/04/23 AMAZON TABLE TENNIS SUPPLIES 1WF6-Q7CH-CVKH 18385 1170 590.27 10/04/23 AMAZON OFFICE SUPPLIES 1WRT-6FP7-1GTP 18386 1170 19.00 10/04/23 AMAZON TABLE TENNIS SUPPLIES 13WY-94XH-9YH9 18387 1170 38.05 10/04/23 AMAZON OFFICE SUPPLIES 1Y11-WQN1-79T4 18389 1170 106.43 10/04/23 SPARKLETTS SENIOR CENTER WATER - SEPTEMBER 2023 18404 2307796 76.92 10/04/23 LEI JES CATERING CATERING SUPPLIES FOR WESTERN

LUNCHEON
18318 1178 899.86
10/04/23 JOHNSON, JACK L. ENTERTAINMENT FOR WESTERN LUNCHEON 18319 2307759 400.00 10/04/23 KOERNER, REBEKKAH DESSERT FOR WESTERN LUNCHEON 18320 2307760 200.00 10/04/23 SPECTRUM GAS PRODUCT SC HELIUM TANK RENTAL 18356 2307797 12.50

10/04/23 S.C. GYM REPAIR SC FITNESS ROOM MONTHLY SERVICE &

REPAIRS
18355 2307786 185.00
TOTAL SENIOR & COMM CENTER 3,291.90
10080820 CONTRACT CLASSES
09/27/23 REC SVCS REFUND REFUND FOR 211070-A1 17946 2307694 85.14 09/27/23 REC SVCS REFUND REFUND FOR 251134-A1 18219 2307693 39.20 09/27/23 REC SVCS REFUND REFUND FOR 211071-A1 18220 2307692 140.58 09/27/23 REC SVCS REFUND REFUND FOR 211071-A1 18221 2307691 70.29 09/27/23 HWANG'S WMAC INC. PAYMENT FOR 132152-A1 18222 1156 157.95 09/27/23 THE RINKS WESTMINSTE PAYMENT FOR WESMINSTER ICE 18223 1166 504.00 09/27/23 MAD SCIENCE PAYMENT FOR 127013-A2 18226 1158 2,000.70 09/27/23 WEST GROVE VOLLEYBAL PAYMENT FOR WEST GROVE VB 18227 1167 188.14 09/27/23 PORTAL LANGUAGES PAYMENT FOR 155031-A1 18239 1162 234.00 10/04/23 GORMAN, RON L PAYMENT FOR SUMMER 18296 1177 432.25 10/04/23 REC SVCS REFUND REFUND FOR ICE SKATING, FIRST CHECK WAS VOIDED
18331 2307780 66.00
TOTAL CONTRACT CLASSES 3,918.25
10080821 SPECIAL EVENTS
09/27/23 AMAZON MOVIE IN THE PARK SUPPLIES/ RC SUPPLIES 18203 1147 5.99 09/27/23 AMAZON INVOICE 1LDH-Y6Q9-PPJR 18244 1152 14.96 09/27/23 SWANK MOTION PICTURE MOVIE LICENSE FOR SUPER MARIO BROS 18269 2307707 450.00 TOTAL SPECIAL EVENTS 470.95
10080823 PARK PATROL
09/27/23 VERIZON WIRELESS PAYMENT FOR VERIZON RC PHONES 18240 2307717 51.26 TOTAL PARK PATROL 51.26
10093001 GENERAL FUND
09/27/23 THE PLANNING CENTER GENERAL PLAN UPDATE JUL 2023 17909 2307712 4,485.80 09/27/23 THE PLANNING CENTER GENERAL PLAN UPDATE - AUG 2023 17912 2307712 21,713.50 09/27/23 THE PLANNING CENTER GENERAL PLAN UPDATE PARTIAL SEPT 2023 18233 2307712 812.50 TOTAL GENERAL FUND 27,011.80
10093002 GENERAL FUND
09/27/23 THE PLANNING CENTER GENERAL PLAN UPDATE JUL 2023 17909 2307712 10,475.00 09/27/23 THE PLANNING CENTER GENERAL PLAN UPDATE - AUG 2023 17912 2307712 2,632.50 09/27/23 THE PLANNING CENTER GENERAL PLAN UPDATE PARTIAL SEPT 2023 18233 2307712 8,052.50 TOTAL GENERAL FUND 21,160.00
10095000 GENERAL FUND
10/04/23 TERRY LA CURAN AND S TOPPER FOR FIELD A RENOVATION 18271 2307800 2,108.13 TOTAL GENERAL FUND 2,108.13
10097001 GENERAL FUND
10/04/23 TR DESIGN GROUP INC. ARCHITECTURE DESIGN OF PD LOCKER &

RESTROOMS
16928 2307807 2,015.75
TOTAL GENERAL FUND 2,015.75
11010050 ISF IS ADMIN CAPITAL
09/27/23 KONICA MINOLTA BUSIN FEBRUARY 2023 - HOSTING SERVICE 17859 2307679 480.00 09/27/23 KONICA MINOLTA BUSIN MARCH 2023 - HOSTING SERVICE 17860 2307679 480.00 09/27/23 KONICA MINOLTA BUSIN MARCH 2023 - HOSTING SERVICE 17865 2307679 1,408.25 09/27/23 KONICA MINOLTA BUSIN APRIL 2023 - HOSTING SERVICE 17861 2307679 516.00 09/27/23 KONICA MINOLTA BUSIN MAY 2023 - HOSTING SERVICE 17862 2307679 516.00

10/04/23 TARGET SOLUTIONS LEA VECTOR SCHEDULING PRO FOR FIRE

DEPARTMENT ANNUAL
18333 2307799 3,680.00
09/27/23 KONICA MINOLTA BUSIN JUNE 2023 - HOSTING SERVICE 17863 2307679 516.02 09/29/23 TPX COMMUNICATIONS CITY & PD PHONE LINES 9/9 - 10/8/23 17799 2307741 4,735.90 10/04/23 THE INTERSECT GROUP WEEK ENDING 9/10/23 - J ARNETT 24 HOURS 18345 2307802 984.00 10/04/23 CHARTER COMMUNICATIO SC COMP LAB 9/14 - 10/13/23 18418 2307751 229.98 10/04/23 THE INTERSECT GROUP WEEK ENDING 9/17/23 J ARNETT 40 HOURS 18347 2307802 1,640.00 10/04/23 NMK CORPORATION PALO ALTO GLOBAL PROTECT SUBSCRIPTION 18283 2307768 11,298.80 10/04/23 ADVANCED OFFICE / IN RICOH LEASED 9/15 - 10/15/23 18403 2307743 3,069.07 10/04/23 AMAZON LOGITECH WIRELESS KEYBOARD/MOUSE 18335 1170 206.52 10/04/23 THE INTERSECT GROUP WEEK ENDING 9/24/23 J ARNETT 40 HOURS 18349 2307802 1,640.00 09/29/23 ADVANCED OFFICE / IN CONTRACT M-22588 OVERAGE 8/18 - 9/17/23 18261 2307721 5.85 09/29/23 ADVANCED OFFICE / IN CONTRACT M-22588 OVERAGE 8/28 - 9/25/23 18262 2307721 468.20 10/04/23 AMAZON TONER CARTRIDGE - BLACK/CYAN 18334 1170 276.10 10/04/23 IMGB SOLUTIONS NETWORK ROUTING SUPPORT 18316 2307758 2,400.00 10/04/23 AMAZON SPIGEN I PHONE CASE 18350 1170 20.65
TOTAL ISF IS ADMIN CAPITAL 34,571.34
11094001 ISF IS FINANCE PRJ NON-REC
10/04/23 TYLER TECHNOLOGIES IMP-HCM 9/6/23 ANESA ABRAHAM 17801 2307808 1,400.00 10/04/23 TYLER TECHNOLOGIES IMP-HCM 9/13 & 9/14 ANESA ABRAHAM 18336 2307808 2,800.00 TOTAL ISF IS FINANCE PRJ NON-REC 4,200.00
11110000 ISF GB CITY HALL
09/27/23 PACIFIC COAST REFRIG HVAC REPAIRS CITY HALL JULY 2023 18230 2307687 1,785.00 09/27/23 GRAINGER, INC. COMBINATION PAD LOCKS 18235 2307667 124.11 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 10.30 09/27/23 GRAINGER, INC. WALL CLOCKS 18238 2307669 348.66 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 10.30 09/27/23 GRAINGER, INC. MOVING DOLLIES 18243 2307671 159.98 09/29/23 SMARDAN SUPPLY CO. FAUCET AND PLUMBING PARTS 18307 2307735 520.40 09/29/23 GRAINGER, INC. DRINKING FOUNTAIN FOR FRONT LOBBY 18308 2307729 1,389.47 09/29/23 GRAINGER, INC. OVERFLOW TRAY FOR ICE MACHINE 18309 2307730 139.76 10/04/23 ROAD RUNNER EXTERMIN MONTHLY SERVICE 18311 2307782 72.00 TOTAL ISF GB CITY HALL 4,559.98
11110001 ISF GB B&G CLUB
10/04/23 ORANGE COUNTY TREASU 23/24 OC SAN SEWER FEE DAY CARE 18393 2307773 4,573.08 TOTAL ISF GB B&G CLUB 4,573.08
11150000 ISF GB CITY YARD
09/27/23 AMAZON NAMES PLATES FOR R.F., H.C., H.A. 1PR4- CW6Y-9GTQ
18260 1153 14.11
10/04/23 ORANGE COUNTY TREASU 23/24 OC SAN SEWER FEE NEW CITY YARD 18400 2307776 1,840.40 10/04/23 ORANGE COUNTY TREASU 23/24 OC SAN SEWER FEE OLD CITY YARD 18402 2307778 1,985.20 TOTAL ISF GB CITY YARD 3,839.71
11160001 ISF GB FS1
09/29/23 FRONTIER COMMUNICATI FS#1 PHONE 9/13 - 10/12/23 17917 2307728 0.86 10/04/23 SO CALIF EDISON CO FIRE STATION #1 ELECTRICITY 8/28/23 - 9/26/23 18332 2307792 3,071.76 10/04/23 ORANGE COUNTY TREASU 23/24 OC SAN SEWER FEE FS#1 18392 2307772 3,028.36 TOTAL ISF GB FS1 6,100.98

11160002 ISF GB FS2
09/27/23 SO CALIF EDISON CO FIRE STATION #2 ELECTRICITY 8/21/23 - 9/19/23 18228 2307704 1,370.83 09/29/23 AT&T FS#2 CKT METRO 8/20 - 9/19/23 18267 2307723 58.10 10/04/23 ORANGE COUNTY TREASU 23/24 OC SAN SEWER FEE FS#2 18391 2307771 2,022.32 TOTAL ISF GB FS2 3,451.25
11160003 ISF GB BUSHARD
09/29/23 SO CALIF EDISON CO FIRE STATION #3 ELECTRICITY 8/18/23 - 9/18/23 18286 2307739 732.66 TOTAL ISF GB BUSHARD 732.66
11170000 ISF GB POLICE DEPARTMENT
09/27/23 GRAINGER, INC. AIR FILTERS 18232 2307665 106.36 09/29/23 FRONTIER COMMUNICATI JAIL PHONE 9/7 - 10/6/23 17915 2307726 97.63 09/27/23 GRAINGER, INC. ADDITIONAL AIR FILTERS 18237 2307668 863.00 09/27/23 COUNTY OF ORANGE OCATS - SEPTEMBER 2023 17897 2307656 1,374.20 09/29/23 FRONTIER COMMUNICATI PD DISPATCH FAX 9/13 - 10/12/23 17916 2307727 101.04 09/27/23 GRAINGER, INC. CEILING TILES 18241 2307670 476.33 09/27/23 GRAINGER, INC. DUCT SMOKE DETECTORS 18246 2307672 759.05 10/04/23 ROAD RUNNER EXTERMIN MONTHLY SERVICE 18312 2307783 107.00 10/04/23 ORANGE COUNTY TREASU 23/24 OC SAN SEWER FEE POLICE DEPT 18401 2307777 4,315.32 TOTAL ISF GB POLICE DEPARTMENT 8,199.93
11180000 ISF GB REC CENTER
09/27/23 GRAINGER, INC. ICE SCOOPER 18234 2307666 69.40 09/29/23 DAVID CROWELL ELECTR REMOVED DEFECTIVE LIGHT SENSORS 18305 2307725 125.00 10/04/23 ROAD RUNNER EXTERMIN MONTHLY SERVICE 18313 2307784 82.00 10/04/23 ROAD RUNNER EXTERMIN MONTHLY SERVICE 18314 2307785 175.00 10/04/23 SO CALIF EDISON CO SPORTS PARK ELECTRICITY 8/29/23 - 9/27/23 18340 2307794 16.93 TOTAL ISF GB REC CENTER 468.33
11180001 ISF GB SR CENTER
10/04/23 SO CALIF EDISON CO SENIOR CENTER ELECTRICITY 8/28/23 - 9/26/23 18338 2307793 1,722.86 10/04/23 ORANGE COUNTY TREASU 23/24 OC SAN SEWER FEE CITY HALL 18396 2307774 2,714.54 TOTAL ISF GB SR CENTER 4,437.40
11250001 PW - FLEET MGMT
09/27/23 MAGNOLIA CAR WASH CAR WASH OF JANUARY 17923 2307680 129.87 09/27/23 MAGNOLIA CAR WASH CAR WASH OF FEBRUARY 17930 2307680 189.81 10/04/23 MYERS TIRE SUPPLY CO SHOP TIRES TOOLS 18300 2307767 240.82 09/27/23 MAGNOLIA CAR WASH CAR WASH OF MARCH 17929 2307680 129.87 09/27/23 MAGNOLIA CAR WASH CAR WASH OF APRIL 17921 2307680 329.77 09/27/23 MAGNOLIA CAR WASH CAR WASH OF MAY 17920 2307680 219.78 09/27/23 MAGNOLIA CAR WASH CAR WASH OF JUNE 17918 2307680 349.75 09/27/23 MAGNOLIA CAR WASH CAR WASH OF JULY 17928 2307680 504.52 09/27/23 MAGNOLIA CAR WASH CAR WASH OF AUGUST 17925 2307680 289.71 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 68.53 09/27/23 DANIEL'S TIRE SERVIC STOCK TIRES 18199 2307658 3,264.28 09/27/23 ASBURY ENVIRONMENTAL PART WASHER SERVICES 18198 2307644 287.00 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 68.53 09/27/23 RINCON TRUCK CENTER, STOCK PARTS 18195 2307699 5.59

09/27/23 RINCON TRUCK CENTER, STOCK PARTS 18196 2307699 108.48 09/27/23 ASBURY ENVIRONMENTAL USED OIL RECYCLE 18197 2307644 100.00 09/27/23 AMAZON RESPIRATOR MASKS-1DMY-1N9L-7NY3 18264 1154 71.61 10/04/23 RINCON TRUCK CENTER, STOCK PARTS 18423 2307781 241.69 09/27/23 MCPEEK DODGE OF ANAH PARTS FOR UNIT 402 18193 2307682 578.40 09/27/23 FACTORY MOTOR PARTS PART FOR UNIT 404 18201 2307662 95.35 09/29/23 ASBURY ENVIRONMENTAL FLAM LIQUID PICK UP - 17101 BUSHARD ST 18259 2307722 320.00 09/29/23 SC FUELS BULK DIESEL FOR STATION 2 18301 2307734 2,563.37 09/27/23 DEPT 143 ALIGNMENT FOR UNIT 402 18194 2307661 109.00 10/04/23 SNAP-ON INDUSTRIAL SHOP HAND TOOLS 18413 2307791 477.06 10/04/23 COMPLETE FIRE SERVIC SERVICED VEHICLE FIRE EXTINGUISHERS 18306 2307752 2,174.87 10/04/23 FACTORY MOTOR PARTS PART FOR UNIT 416 18409 2307755 136.13 10/04/23 SNAP-ON INDUSTRIAL SHOP HAND TOOLS 18412 2307791 307.74 10/04/23 FACTORY MOTOR PARTS PART FOR UNIT 8202 18407 2307755 9.45 10/04/23 FACTORY MOTOR PARTS PART FOR UNIT 8278 18410 2307755 34.42 10/04/23 EBERHARD EQUIPMENT PART FOR UNIT 305 18406 2307754 538.05 10/04/23 FACTORY MOTOR PARTS BATTERY FOR UNIT 305 18411 2307755 134.13 10/04/23 RINCON TRUCK CENTER, STOCK PARTS 18429 2307781 57.88 10/04/23 FACTORY MOTOR PARTS PART FOR UNIT 8202 18408 2307755 18.90 10/04/23 RINCON TRUCK CENTER, STOCK PARTS 18427 2307781 1,365.95 10/04/23 RINCON TRUCK CENTER, STOCK PARTS 18425 2307781 51.86 10/04/23 RINCON TRUCK CENTER, STOCK PARTS 18428 2307781 18.70 TOTAL PW - FLEET MGMT 15,590.87
11380053 ISF EQ R&C CAPITAL
10/04/23 AMAZON STAFF CHAIRS 16C3-JJF4-HRNF 18414 1170 330.80 TOTAL ISF EQ R&C CAPITAL 330.80
11400411 SELF INSURANCE
09/27/23 THE COUNSELING TEAM JULY 2023 TCTI EMPLOYEE SUPPORT 17820 2307709 1,100.00 09/27/23 HARPER AND BURNS, LL CLAIMS LITIGATION 17822 1155 3,878.32 10/04/23 THE COUNSELING TEAM SEPTEMBER MONTHLY EAP SERVICES FOR

FVFD & FVPD
18317 2307801 1,100.00
TOTAL SELF INSURANCE 6,078.32
11400430 SELF INSURANCE
10/04/23 THE LINCOLN NATIONAL LIFE INSURANCE/LTD/ADD/EAP (10/01/23- 10/31/2023)
18268 2307805 2,863.13
10/04/23 FOUNTAIN VALLEY FIRE FVFA LTD FOR NOVEMBER 2023 18352 1173 663.00 TOTAL SELF INSURANCE 3,526.13
11500000 ISF EMPLOYEE BENEFITS
10/04/23 THE LINCOLN NATIONAL LIFE INSURANCE/LTD/ADD/EAP (10/01/23- 10/31/2023)
18268 2307805 1,405.95
10/04/23 FRANCHISE TAX BOARD FTB ID: 1113823154 ACCT# 573679043 18438 2307756 100.00 10/04/23 U.S. BANK N.A. PR PPE 092923 PAR & PRE DEDUCTIONS 18439 1184 2,915.38 10/04/23 FVPOA PAC PR PPE 092923 POL DEDUCTIONS 18440 1176 495.00 10/04/23 ORANGE COUNTY EMPLOY PR PPE 092923 DPT & DYD DEDUCTIONS 18441 1183 399.85 10/04/23 FOUNTAIN VALLEY POLI PR PPE 092923 DPD DEDUCTIONS 18442 1175 2,300.00 10/04/23 FOUNTAIN VALLEY GENE PR PPE 092923 DGE DEDUCTIONS 18443 1174 481.00 10/04/23 FOUNTAIN VALLEY FIRE PR PPE 092923 DFR DEDUCTIONS 18445 1172 2,727.64 10/04/23 FOUNTAIN VALLEY CRED PR PPE 092923 CU DEDUCTIONS 18446 1171 44,304.60

10/04/23 MISSION SQUARE RET P PLAN #800414 - RHM DED 18447 1182 203.54 10/04/23 MISSION SQUARE RET P PLAN #800389 - RHA & RHC DED 18448 1181 1,131.11 10/04/23 MISSION SQUARE RET P PLAN #803216 - RHF & RHS DED 18449 1180 2,161.01 TOTAL ISF EMPLOYEE BENEFITS 58,625.08
11500450 EMPLOYEE BENEFITS
10/04/23 U.S. BANK N.A. PR PPE 092923 PAR & PRE DEDUCTIONS 18439 1184 104.14 10/04/23 MISSION SQUARE RET P NOVEMBER 2023 RETIREE PAYMENT 18444 1179 128,595.76 TOTAL EMPLOYEE BENEFITS 128,699.90
23030311 CDBG ADMIN. OF GRANT
09/27/23 ORANGE COUNTY REGIST AUGUST 2023 PUBLIC NOTICE PC & CDBG 18270 2307686 298.57 TOTAL CDBG ADMIN. OF GRANT 298.57
23030312 CDBG HOUSING REHAB PROG
09/27/23 AMERINAT HOME IMPROVEMENT LOAN FEES - CAMPBELL 17904 2307641 465.00 TOTAL CDBG HOUSING REHAB PROG 465.00
30095300 CAPITAL IMP - FACILITIES
09/27/23 MEYERS CONSTRUCTION PP #2 CITY HALL SECURITY UP TO 08/25/2023 18205 1160 9,920.00 TOTAL CAPITAL IMP - FACILITIES 9,920.00
30095301 CAPITAL IMP - ROAD REHAB
09/27/23 ONYX PAVING COMPANY PROJ 24006 QUAD D1 PP1 AUGUST 2023 17853 1161 332,643.50 TOTAL CAPITAL IMP - ROAD REHAB 332,643.50
50000000 WF NON-DEPARTMENTAL
10/04/23 UTILITY REFUND UTILITY REFUND - FINALED 8/31/23 18324 2307816 108.68 10/04/23 UTILITY REFUND UTILITY REFUND - FINALED 9/11/23 18325 2307812 12.72 10/04/23 UTILITY REFUND UTILITY REFUND - FINALED 9/1/23 18326 2307815 29.77 10/04/23 UTILITY REFUND UTILITY REFUND - FINALED 9/26/23 18327 2307811 21.75 10/04/23 UTILITY REFUND UTILITY REFUND - FINALED 9/18/23 18328 2307813 48.06 10/04/23 UTILITY REFUND UTILITY REFUND - FINALED 8/2/23 18329 2307814 14.68 10/04/23 UTILITY REFUND UTILITY REFUND - FINALED 6/27/22 18330 2307810 100.00 TOTAL WF NON-DEPARTMENTAL 335.66
50050570 WF WTR PROD. OPNS
09/27/23 AMAZON PETROWRAP-FOR J.M-.1CCQ-LHLT-NVCJ 17824 1148 116.08 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 19.86 09/27/23 AMAZON INSPECTION CAMERA, FLEXIBLE CABLE 1X99- CXGY-4RWN
17843 1151 130.47
09/27/23 AMAZON WIRELESS KEYBOARD AND MOUSE FOR C.S.-
1CCQ-WG1Y-6DL
17825 1149 65.24
09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 19.86 09/27/23 MUNICIPAL WATER DIST AUGUST 2023 - IMPORT WATER 17813 2307684 3,325.70 09/29/23 SO CALIF EDISON CO RES #2 AND WELLS ELECTRICITY 8/8/23 - 9/14/23
18229 2307738 91,401.05
09/27/23 AMAZON NAMES PLATES FOR R.F., H.C., H.A. 1PR4- CW6Y-9GTQ
18260 1153 38.69
10/04/23 ORANGE COUNTY TREASU 23/24 OC SAN SEWER FEE RES #2 18388 2307770 358.00 TOTAL WF WTR PROD. OPNS 95,474.95
50050571 WF DISTRIBUTION SYSTEM
09/29/23 UNDERGROUND SERVICE DIG ALERT TICKETS 18288 2307742 92.40 09/29/23 HANSON AGGREGATES, L W/C SAND 18289 2307731 1,011.69 09/27/23 HANSON AGGREGATES, L ROAD BASE 17791 2307673 344.19 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 68.22

09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 25.20 10/04/23 YO FIRE 2" PARTS AND 6" GASKETS 18302 2307818 1,168.25 10/04/23 YO FIRE VALVE BOXES AND COVERS 18206 2307818 3,376.69 10/04/23 YO FIRE 2" COPPER, INSERTS, NUTS AND BOLTS 18287 2307818 1,063.79 TOTAL WF DISTRIBUTION SYSTEM 7,150.43
50050572 WF WTR QUAL & TREATMENT
10/04/23 USA BLUE BOOK CHEMICAL REAGANTS FOR CL2 AND FLUORIDE

SAMPLES
18310 2307809 1,363.33
09/27/23 SIERRA ANALYTICAL LA WATER QUALITY SAMPLES AUGUST 7 THROUGH 15
17839 2307701 2,484.00
09/27/23 SIERRA ANALYTICAL LA WATER QUALITY SAMPLES AUGUST 21 THROUGH 28
17842 2307701 1,944.00
10/04/23 USA BLUE BOOK DPD FOR CL2 SAMPLING 18321 2307809 282.74 10/04/23 USA BLUE BOOK FLUORIDE REAGENTS 18322 2307809 255.69 10/04/23 SWEETNER PROD SALT FOR CL2 18337 2307798 2,916.02 TOTAL WF WTR QUAL & TREATMENT 9,245.78
50050573 WF CUSTOMER SERVICE
09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 6.40 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 6.40 TOTAL WF CUSTOMER SERVICE 12.80
50050574 WF METER M & R
09/27/23 AQUA-METRIC SALES MXU RADIO 18209 2307642 3,143.35 09/27/23 AQUA-METRIC SALES MXU PART- PIT LID HOUSING 18211 2307642 3,363.74 09/27/23 AQUA-METRIC SALES METER CLIPS 17790 2307643 190.05 TOTAL WF METER M & R 6,697.14
50150580 SF SEWER MAINTENANCE
09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-7-23) 17852 2307653 8.77 09/27/23 CINTAS CORPORATION 6 UNIFORM RENTAL SEPTEMBER (9-14-23) 17848 2307652 8.77 TOTAL SF SEWER MAINTENANCE 17.54
60030301 CUSTODIAL - BLDG SAFETY
09/27/23 OC SANITATION DISTRI AUGUST 2023 SEWER CONNECTION 17932 2307685 20,735.50 09/27/23 BLDG REFUND REFUND - OC SANITATION FEES 18200 2307650 856.80 TOTAL CUSTODIAL - BLDG SAFETY 21,592.30
TOTAL $ 1,162,546.52

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: October 17, 2023
Members of the City Council
SUBJECT: City of Fountain Valley Six Month Strategic Objectives Adoption for May 11, 2023 through November 16, 2023
Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☒ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☒ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:

On May 11, 2023 the City Council held a strategic planning session with executive management team and department managers. Those that were in attendance collaborated to establish the City’s vision and mission statements, three-year goals and six-month strategic planning objectives for May 11, 2023 through November 16, 2023 for adoption. The strategic plan has and will continue to serve as a guideline for both the Council and City staff as we work to achieve our goals over the next few years.

The Strategic Plan goals on the attached spreadsheet have been updated so that the City Council can see the progress that has been made on the action items.

DISCUSSION:

During the City’s Strategic Planning session on May 11, 2023, City Council, executive management team including department managers discussed achievements and missed opportunities. There were group discussions that led to the creation of the City’s vision and mission statements.

The City of Fountain Valley vision statement is:

Fountain Valley is a safe, inclusive, and desirable community where you can live your best life! The City of Fountain Valley mission statement is:

The City of Fountain Valley is a team driven organization committed to providing excellent service to our community through our Core Values: Fiscal Stability, Honesty, Integrity and Ethical Behavior, Teamwork, Innovation, Quality of Life, and Excellent Customer Service.

Through the collaborative efforts, City Council and City staff help clearly define the goals and priorities of the City in which a finalized Six Month Strategic Objectives Matrix for May 11, 2023 through November 16, 2023 was prepared for adoption.

City of Fountain Valley Strategic Plan
October 17, 2023

The recommended 2023-2026 goals were agreed upon and are not in any priority:
 Enhance the culture and environment of “A Nice Place to Live”  Achieve fiscal stability by evaluating processes and attract and retain revenue producing businesses/opportunities
 Attract and retain quality staff through best practices and trends  Maintain, build, and modernize infrastructure to support growth and future needs of the City City Council and City staff prepared the six-month objectives in support of the new goals for 2023-2026.

These objectives and staff’s progress toward achieving them are attached for your reference under Attachment No. 1.

FISCAL REVIEW:

The fiscal impact has been budgeted in Fiscal Year 2023-24.

PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

Attorney for the City has reviewed this item.

ALTERNATIVES:

Alternative No. 1: Receive and File the six-month strategic objectives matrix for May 11, 2023 through November 16, 2023.

Alternative No. 2: Direct staff to take an alternate action.

RECOMMENDATION:

Staff recommends that the City Council approve Alternative No. 1.

Prepared by: Maggie Le, City Manager
Reviewed by: Ryan Smith, Finance Director
Approved by: Colin Burns, Attorney for the City
Attachment:

1. Six Month Strategic Objectives Matrix for May 11, 2023 – November 16, 2023

A

C I T Y O F F O U N T A I N V A L L E Y

SIX-MONTH STRATEGIC OBJECTIVES
M a y 1 1 , 2 0 2 3 – N o v e m b e r 1 6 , 2 0 2 3
City of Fountain Valley Vision Statement
Fountain Valley is a safe, inclusive, and desirable community where you can live your best life! City of Fountain Valley Mission Statement
The City of Fountain Valley is a team driven organization committed to providing excellent service to our community through our core values.

Core Values
Fiscal Stability, Honesty, Integrity and Ethical Behavior, Teamwork, Innovation, Quality of Life, and Excellent Customer Service THREE-YEAR GOAL: ENHANCE THE CULTURE AND ENVIRONMENT OF “A NICE PLACE TO LIVE”

WHEN WHO WHAT STATUS COMMENTS

DONE ON
TARGET
REVISE
D
BUDGET

1. By August 15,
2023, City
Council meeting
Police Chief and Finance
Director
Review and present options to solicitor/peddler city
ordinance. X
N/A Presented at a City
Council Study Session
on August 15, 2023.

2. By June 6, 2023,
City Council
meeting
Police Chief
Facilitate a new contract for unhoused outreach and
engagement. X
N/A
Contract Approved by
City Council

3. By August 1,
2023
Community Services
Director/City Clerk/Deputy
City Manager
Present to City Manager a unified messaging platform
to help brand public facing information.

X $9,000 New City logo and brand
identity guide has been
submitted to the City
Manager for Review

4. By September
19, 2023, City
Council Meeting
Community Services Director
and City Clerk
Present to City Council for direction a proposal for a
robust and professional community survey on the
quality of services in Fountain Valley.

X $30,000 Staff presented options
to City Council at the
September 19 Council
meeting. Staff was
directed to conduct an
internal survey.

B
THREE-YEAR GOAL: ACHIEVE FISCAL STABILITY BY EVALUATING PROCESSES, AND ATTRACT

AND RETAIN REVENUE PRODUCING BUSINESSES/OPPORTUNITIES

WHEN WHO WHAT STATUS COMMENTS

DONE ON
TARGET
REVISE
D
BUDGET

1. By October 31, City
Council meeting
Deputy City
Manager/Community
Development Director
Complete and present Economic Development plan
update.

X In budget Draft presented to City
Council on July 18,
2023. Currently under
revision based on
comments received.

2. By November 7,
2023, City Council
meeting
Deputy City
Manager/Community
Development Director
Complete the Crossings Specific Plan rebranding. X In budget Working with consultant on finalizing
options and scheduling
Study Session.

3. By October 3, 2023,
City Council meeting
Finance Director Identify facilities in need of major repair or replacement and place in a newly created fund.

X N/A Staff working to retain
services of a
consultant who will
perform a full facilities’
condition assessment
to identify the short
and long-term facility
maintenance needs of
the City.

4. By August 1, 2023
Finance Director Retain services of a consultant to conduct a fee study and present to the City Manager.

X In budget Contract under review
to retain the services
of Wildan Group

5..

By October 3, 2023
Deputy City
Manager/Community
Development Director
Retain services of a consultant to identify surplus land for possible hotels and present to City Manager. X
In budget Contract completed

C
THREE-YEAR GOAL: ATTRACT AND RETAIN QUALITY STAFF THROUGH

BEST PRACTICES AND TRENDS

WHEN WHO WHAT STATUS COMMENTS

DONE ON
TARGE
T
REVIS
ED
BUDGET

1. By June 6,
2023, City
Council
Meeting
Cross City Committee
with
Oversite/Assistance
From Fire Chief and
HR Director
Present results from Engagement Team – Increase
Engagement of staff for teambuilding, equity, inclusion, retention, and morale.

X
$25,000 Completed in study
session

2. By June 6,
2023, City
Council
meeting
HR Director-lead,
Community Services
Director, Police Chief,
Public Works
Director, Fire Chief
Staff to identify creative solutions and options to address the current trends in workforce and labor market that are having a negative impact on recruitment and retention efforts.

X Completed in study
session

3. By June 6,
2023, City
Council
meeting
PW Director-lead,
Community Services
Director, HR Director,
Police Chief, and IT
Director
Present to City Council suggested improvements to the
hiring and on-boarding process.

X $10,000/annu
ally
IT and HR are working
to implement Neo-Gov
onboarding software
and single sign-on.

Completed in study
session

4. By December
5, 2023
City Council
meeting
HR Director,
Community Services
Director and
Engagement Team
Present and bring forward top trends in workforce and labor market for approval and adoption. X
New engagement team
is re-engaging the
group and will revisit
labor trends to prioritize.

5. By July 31,
2023,
Council
Communicator
HR Director-lead and
Engagement Team
Conduct survey to identify enhancements to employee
benefits and provide to Council in the Council
Communicator.

X Provided in the first
Council Communicator
in August 2023.

D
THREE-YEAR GOAL: MAINTAIN, BUILD, AND MODERNIZE INFRASTRUCTURE TO SUPPORT

GROWTH AND FUTURE NEEDS OF THE CITY

WHEN WHO WHAT STATUS COMMENTS

DONE ON
TARGET
REVISE
D
BUDGE
T

1. By September 16,
2023, City Council
meeting
Public Works Director
and Deputy Public
Works Director
Present the status of 405 Fwy Project. X Done: OCTA
provided an update
on June 6, 2023
City Council
Meeting.

2. By October 27, 2023,
Council
Communicator
IT Director Present the status of Office 365 and new servers-Nutanix. X

Completed.

Information will be
provided by Council
Communicator.

3. By October 17, 2023
City Council meeting
Public Works Director
and Deputy Public
Works Director
Present the status of fiber optics phase one.

X On Target

4. By July 20, 2023
Deputy City
Manager/Interim
Public Works
Director/Fire Chief
Secure property, close escrow and initiate RFP for design, explore and identify revenue sources for 17101 Bushard
property.

X We closed escrow,
the RFP has been
posted, the
property has been
secured with
fencing and
cameras, and
revenue sources
are being evaluated
both internally and
through the RFP.

5. By November 21,
2023,
City Council meeting
Deputy City
Manager/Community
Development Director
Present General Plan update and EIR adoption. X Currently responding to
public comments
and preparing
related
amendments to the
Zoning Code.

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: October 17, 2023
Members of the City Council
SUBJECT: Approve and Adopt a Resolution of the City Council of the City of Fountain Valley Authorizing Submittal of Application(s) for All CalRecycle Grant and Payment Programs for which the City of Fountain Valley is Eligible.

Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☐ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:

The City of Fountain Valley must have a City Council-adopted Resolution to be eligible to receive the California Department of Resources Recycling and Recovery (CalRecycle) grant funding. The City’s present Resolution 9677 (attached) was effective for five (5) years beginning October 16, 2018 and is expiring on October 16, 2023. City staff recommends that the City Council adopt a resolution, which authorizes and empowers the Director of Public Works or the Deputy Public Works Director/City Engineer to execute in the name of the City of Fountain Valley all applications, agreements, amendments and requests for payment, necessary to secure funds and implement the approved grant or payment project.

CalRecycle administers various grant and payment programs to further the State of California’s (State) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment.

Examples of the grants for which the City applied and of which the City obtained funding include playground cover grants, rubberized asphalt concrete grants, SB1383 Local Assistance grants, household hazardous waste discretionary grant, and used oil block grants.

Over the past 26 years, the City successfully realized 16 CalRecycle individual application grant allocations for a total sum of $844,864 and one (1) joint application with various other

CalRecycle Grant and Payment Programs Resolution
October 17, 2023

cities for a grant allocation in the amount of $531,206. The City’s successes in obtaining prior grant funding have facilitated significant projects cost-savings for the City over the years.

To be eligible to receive CalRecycle grant funding, Staff is recommending that the City Council approve and adopt a Resolution of the City Council of the City of Fountain Valley Authorizing Submittal of Application(s) for All CalRecycle Grant and Payment Programs for Which the City of Fountain Valley is Eligible.

DISCUSSION:

CalRecycle gathers the state’s recycling and waste management programs to “move the State towards a circular economy that reduces waste and reuses all materials.” CalRecycle offers competitive and noncompetitive grant funding to local governments/jurisdictions, tribal entities, etc. for projects that help California reach its goals to reduce the adverse impacts of climate effects on the environment. Competitive funding mechanisms include grants for playground cover, rubberized asphalt concrete, household hazardous waste, and used oil. Noncompetitive funding mechanisms include a grant for SB1383 local assistance.

Examples of CalRecycle grants for which the City has applied and was awarded grant allocations include the playground cover and rubberized asphalt concrete incentive grants. The City submitted prior applications for projects to convert recycled California tire rubber to create a playground cover at Plavan Park (1997) and ADA-accessible 175,000 square feet pour-inplace surface for a new central playground (2003). The City also submitted applications for projects that utilize rubberized asphalt concrete, which is a road paving material consisting of ground-up recycled tires with asphalt to produce an environmentally friendly binder, for arterial paving projects.

In addition to applying for CalRecycle grant projects which aim to reuse California waste tires, the City has pursued grant funding for projects that help to reduce emissions of short-lived climate pollutants, by reducing organic waste disposal 75% by 2025 (SB1383 Local Assistance Grant). Moreover, during the 1996 application cycle, the City applied for the Household Hazardous Waste Discretionary Grant to implement a household hazardous waste door-todoor collection program, supported by a public education element to serve 500 residences of the disabled and elderly. The City also sought used oil block grants, which aim to mitigate the improper disposal of used oil into the City’s storm drains, which can potentially end up polluting the storm water system.

In the 26 prior years, the City successfully obtained 16 CalRecycle individual application grant allocations for a total sum of $844,864 and one (1) joint application grant allocation for $531,206. The joint application was a cooperative project among nine (9) Orange County municipalities. The City’s successes in obtaining prior grant funding have facilitated significant projects cost-savings for the City over the years.

City staff applied for and successfully achieved the following 16 grant allocations.

CalRecycle Grant and Payment Programs Resolution
October 17, 2023

City of Fountain Valley CalRecycle Grants
Playground Cover Grants TR08-97-2417 | Year 1997 $11,521 TR29-03-0026 | Year 2003 $25,000
Total $36,521
TRI27-08-0003 | Year 2008 $245,000
TRP04-13-0007 | Year 2013 $175,000
TRP11-18-0009 | Year 2018 $35,637
Rubberized Asphalt
Concrete Incentive Grants
TRP15-22-0058 | Year 2022 $31,500
Total $487,137
SB1383 Local Assistance
Grant
OWR1-21-0167 | Year 2021 $78,475
Total $78,475
Household Hazardous
Waste Discretionary Grant
HD5-96-1734 | Year 1996 $67,740
Total $67,740
Used Oil Block Grants
(Individual Application)
Fifth Cycle UBG5-96-1984 |
Year 1996
$55,130
Sixth Cycle UBG6-00-3984 |
Year 2000
$19,604
Seventh Cycle UBG7-01-
5984 | Year 2001
$17,982
Eighth Cycle UBG8-02-7984
| Year 2002
$25,426
Ninth Cycle UBG9-03-0148 |
Year 2003
$17,232
Tenth Cycle (No UBG No.) $15,089
Fourteenth Cycle (UBG14-
08-0261) | Year 2008
$14,721
Fifteenth Cycle (UBG15-09-
0228) | Year 2009
$9,807
Total $174,991
Used Oil Block Grant
(Joint Application)
UBG5-96-2050 | Year 1996
(Partnered with 9 OC cities)
$531,206
Total $531,206
Total Sum $1,376,070
It should be noted that as part of the CalRecycle grant application process, a current City Council-adopted resolution, which authorizes submittal of applications for all CalRecycle grant and payment programs for which a jurisdiction is eligible is required. On October 16, 2018, City Council approved and adopted Resolution 9677 (attached), which has been effective for five (5) years from date of adoption.

Staff is recommending that the City Council approve and adopt a Resolution of the City Council of the City of Fountain Valley Authorizing Submittal of Application(s) for All CalRecycle Grant and Payment Programs for Which the City of Fountain Valley is Eligible. As Resolution 9677

CalRecycle Grant and Payment Programs Resolution
October 17, 2023

(attached) is set to expire on October 16, 2023, City Council approval and adoption of the afore-mentioned Resolution affords City staff opportunities to apply for all CalRecycle grant and payment programs for which the City is eligible, including any new grant and payment programs that are offered as CalRecycle’s competitive and noncompetitive grant funding mechanisms evolve.

FISCAL REVIEW:

City Council approval and adoption of a Resolution of the City Council of the City of Fountain Valley Authorizing Submittal of Application(s) for All CalRecycle Grant and Payment Programs for Which the City of Fountain Valley is Eligible, will provide the City with opportunities to apply for future CalRecycle grants. The City’s successes in obtaining prior grant funding have facilitated significant projects cost-savings for the City over the past several years. City staff endeavors to pursue additional CalRecycle grants in the future to help fund a portion of the City’s many critical environmental and civil engineering projects, and to simultaneously facilitate the reduction of waste and the reuse of materials.

PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney for the City has reviewed and approved the Resolution (attached).

ALTERNATIVES:

Alternative No. 1: Approve and adopt a Resolution of the City Council of the City of Fountain Valley Authorizing Submittal of Application(s) for All CalRecycle Grant and Payment Programs for Which the City of Fountain Valley is Eligible (Resolution). This is the recommended action as this would provide the City with opportunities to apply for and receive CalRecycle grant allocations for which the City is eligible. Moreover, City Council adoption of the Resolution allows City staff opportunities to seek future CalRecycle grant funding, the attainment of which will result in significant projects cost-savings. Importantly, the City’s successes with attaining CalRecycle grants will facilitate the City’s ability to fund many important environmental and civil engineering projects, which can promote healthier and cleaner environments and provide continued safe and reliable roadway infrastructures and playgrounds for the City’s residents and visitors.

Alternative No. 2: Do not approve and adopt a Resolution of the City Council of the City of Fountain Valley Authorizing Submittal of Application(s) for All CalRecycle Grant and Payment Programs for Which the City of Fountain Valley is Eligible (Resolution). This is not the recommended action as this would

CalRecycle Grant and Payment Programs Resolution
October 17, 2023

prevent City staff from being able to apply for, and receive, CalRecycle grant allocations for which it is eligible. In addition, this hinders the City from realizing projects cost-savings. Without the Council-approved Resolution, City staff will not have these additional funding sources to initiate and complete critical environmental and civil engineering projects. These, in due course, can promote healthier and cleaner environments and provide continued safe and reliable infrastructures and playgrounds for the City’s residents and visitors.

RECOMMENDATION:

Staff is recommending City Council approve Alternative No. 1, which is to approve and adopt a Resolution of the City Council of the City of Fountain Valley Authorizing Submittal of Application(s) for All CalRecycle Grant and Payment Programs for Which the City of Fountain Valley is Eligible.

Prepared by: Terri Phan, Management Aide
Reviewed by: Temo Galvez, P.E., Deputy Public Works Director / City Engineer Approved by: Scott Smith, P.E., Director of Public Works Fiscal review by: Ryan Smith, Finance Director / City Treasurer Approved by: Maggie Le, City Manager
Attachment 1: Resolution No. 9677
Attachment 2: Resolution

RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOUNTAIN VALLLEY

AUTHORIZING SUBMITTAL OF APPLICATION(S) FOR ALL CALRECYCLE GRANT

AND PAYMENT PROGRAMS FOR WHICH THE CITY OF FOUNTAIN VALLEY IS

ELIGIBLE
WHEREAS, Public Resources Code sections 48000 et seq., 14581, and 42023.1(g), authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant and payment programs in furtherance of the State of California’s (state) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and
WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the administration of the payment programs; and administration of the application, awarding, and management of the grant programs; and WHEREAS, CalRecycle’s procedures for administering payment and grant programs require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of the payment and grant program.

NOW, THEREFORE, BE IT RESOLVED that the City of Fountain Valley is authorized to submit an application to CalRecycle for any and all grant and payment programs offered; and
BE IT FURTHER RESOLVED that the Director of Public Works and the Deputy Public Works Director / City Engineer, or their designee is/are hereby authorized and empowered to execute in the name of the City of Fountain Valley all documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure funds and implement the approved grant or payment project; and
BE IT FURTHER RESOLVED that these authorizations are effective from the date of adoption through October 17, 2028.

PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Fountain Valley this 17th day of October, 2023. ///
///
///
///
///
///

ATTEST:
_________________________ _________________________
City Clerk, Rick Miller Mayor, Kim Constantine
APPROVED AS TO FORM:

HARPER & BURNS LLP
_________________________
Attorneys for the City

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: October 17, 2023
Members of the City Council
SUBJECT: Approve Amendment No. 2 to CON-19-65 with Pacific Coast Refrigeration and Air Conditioning, Inc. to extend the HVAC Maintenance Services at City Facilities contract for a second two-year term and increase the annual amount by $12,935.84, for a total annual contract cost of $107,028.88.

Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☒ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:

The City of Fountain Valley has heating, ventilation and air conditioning (HVAC) in 10 City facilities. In order to maintain the City’s HVAC system in good working order, the City utilizes contract HVAC maintenance services to perform routine preventative maintenance and needed repairs.

The City’s current contract (CON-19-65) with Pacific Coast Refrigeration and Air Conditioning, Inc. (Pacific Coast Refrigeration) for HVAC maintenance services at City facilities expires on November 30, 2023. Public Works staff is satisfied with the performance of the contractor and wishes to extend the contract for a second two-year term through November 30, 2025 with an annual contract amount increase of two (2) percent for preventative maintenance services and to increase the hourly labor rate for repairs from $92 to $102.

In addition, the City wishes to add preventative maintenance four (4) times a year for the new air conditioning units installed in the Building A Snack Bar and Building B Snack Bar at the Sports Park to the scope of work and increase the estimated quantity per year for parts and materials from $15,000 to $20,000 to reflect increased costs.

Amendment No. 2 to CON-19-65
October 17, 2023

Staff is requesting that City Council approve Amendment No. 2 to CON-19-65 with Pacific Coast Refrigeration and Air Conditioning, Inc. to extend the HVAC Maintenance Services at City Facilities contract for a second two-year term and increase the annual amount by $12,935.84, for a total annual contract cost of $107,028.88.

DISCUSSION:

The City of Fountain Valley has heating, ventilation and air conditioning (HVAC) in 10 City facilities. In order to maintain the City’s HVAC system in good working order, the City utilizes contract HVAC maintenance services to perform routine preventative maintenance and needed repairs.

In 2019, Public Works staff developed a comprehensive request for proposal (RFP) that detailed the scope of work for HVAC Maintenance Services at City Facilities to which the City received four (4) proposals. After City staff carefully evaluated the proposals to determine which contractor would provide the best value to the City, City Council awarded a contract (CON-19-65) to Pacific Coast Refrigeration. The term of the contract commenced on December 1, 2019, and continued through November 30, 2021. Per the terms of the contract, the City has the option to renew the contract, with contractor concurrence, for three (3) additional two-year terms on the same terms and conditions.

On November 2, 2021, the parties executed Amendment No. 1 to extend the contract for an additional two-year term through November 30, 2023, and provide an increase of two (2) percent ($741.04) to the annual contract amount for preventative maintenance services. Public Works staff manages all of the work performed by Pacific Coast Refrigeration and continues to be satisfied with their performance. Therefore, Staff believes that it is in the best interest of the City to extend the contract for a second twoyear term through November 30, 2025.

Per the terms of the contract, Pacific Coast Refrigeration has requested an annual contract amount increase of two (2) percent for preventative maintenance services and to increase the hourly labor rate for repairs from $92 to $102. This increased labor rate is very reasonable, as Pacific Coast Refrigeration has maintained the same hourly labor rate for repairs since September 2013 at the inception of their previous contract with the City.

In June 2023, the City installed air conditioning units in the Building A and B Snack Bars at the Sports Park. Therefore, the City has updated the HVAC Equipment List accordingly (Exhibit A) and wishes to add routine preventative maintenance four (4) times a year for the new air conditioning units installed at the Sports Park. Pacific Coast Refrigeration has agreed to do so at an annual cost of $1,680 ($840 for each building). In addition, the City increased the estimated quantity per year for repair related parts and materials from $15,000 to $20,000 to reflect increased parts and materials costs. The Contractor adds an additional 30% markup to that total. Therefore, the estimated annual quantity increase in costs for parts and materials will be $6,500.

Amendment No. 2 to CON-19-65
October 17, 2023

The contractor requested rate increases and the City’s changes to the scope of work result in an overall increase of $12,935.84 to the annual contract amount.

Renewing the HVAC maintenance contract with Pacific Coast Refrigeration supports the City’s strategic goals to enhance the culture and environment of “A Nice Place to Live”, and to attract and retain quality staff through best practices and trends by ensuring climate-controlled facilities that are comfortable for all who use them. The contract also supports the City’s goal to maintain, build, and modernize infrastructure to support growth and future needs of the City by properly maintaining the City’s HVAC units to maximize their lifespans.

FISCAL REVIEW:

The annual cost of the amended contract is an amount not to exceed $107,028.88. The cost of the contract will be expensed to Government Buildings Service Contract accounts within the General Fund based on the facility being serviced as detailed below. The full financial impact of the amended contract is $214,057.76 for the two-year term.

Annual Contract Cost Comparison
Facility – Account # Current
Annual Cost
Eff. Dec 1, 2021
Amend. No. 2
Annual Cost
Eff. Dec 1, 2023
Preventative Maintenance
City Hall – 111.10.10000.53010 $ 7,548.00 $ 7,698.96
Chiller – 111.10.10000.53010 $ 714.00 $ 728.28
City Yard – 111.50.50000.53010 $ 4,071.84 $ 4,153.28
Recreation Center – 111.80.80000.53010 $ 5,304.00 $ 5,410.08 Sports Park Bldg. B – 111.80.80000.53010 $ 856.80 $ 873.92 NEW Sports Park Bldg. A – Snack Bar
111.80.80000.53010
$ 840.00
NEW Sports Park Bldg. B – Snack Bar
111.80.80000.53010
$ 840.00
Senior Center – 111.80.80001.53010 $ 5,997.60 $ 6,117.56 Police Department – 111.70.70000.53010 $ 8,568.00 $ 8,739.36 Fire Station #1 – 111.60.60001.53010 $ 3,060.00 $ 3,121.20 Fire Station #2 – 111.60.60002.53010 $ 1,672.80 $ 1,706.24 Preventative Maintenance Subtotal $ 37,793.04 $ 40,228.88 Repairs – Parts & Materials/Labor
Divided among facilities as needed $ 56,300.00 $ 66,800.00 Annual Contract Total $ 94,093.04 $107,028.88
Amount of Increase $ 12,935.84
Percentage Increase 13.75%
The annual contract increase of $12,935.84 is attributed to the Contractor’s rate increase request and the City’s changes to the scope of work as noted below.

Amendment No. 2 to CON-19-65
October 17, 2023

Annual Financial Impact of Changes to Contract
Contractor – 2% Increase to Preventative Maintenance $ 755.84 Contractor – Labor Rate Increase for Repairs $ 4,000.00 City – Addition of Bldg. A & B Snacks Bars to Scope of Work $ 1,680.00 City – Increase Estimated Annual Quantity for Parts & Materials $ 6,500.00* Amount of Increase $ 12,935.84
*Includes $5,000 increase in parts and materials and a 30% vendor markup Therefore, the Contractor’s requested rate increases only account for $4,755.84 of the total contract increase, which is an increase of 5.1% over the previous annual contract amount. This is well below the 11.2% Consumer Price Index for All Urban Consumers (CPI-U) increase from August 2021 to August 2023.

Per the terms of the contract, the compensation terms may be adjusted by a mutually agreeable amount based on and no greater than the Consumer Price Index for All Urban Consumers (CPI-U) for Los Angeles-Long Beach-Anaheim, CA changes over the previous contract period. The August CPI data is released mid-September, making it the most recent data available to the Contractor prior to submitting their CPI adjustment request in writing to the City 60 days before the end of the then-current contract period as required by the contract.

The total value of the amended HVAC maintenance services contract is $107,028.88 per year, which is divided between preventative maintenance services and repair services.

The fixed cost for preventative maintenance services is $40,228.88 per year. The remaining $66,800.00 is allocated for needed repair services and is not guaranteed to be paid to the contractor. The contractor will only be paid for actual services rendered. By allocating both the fixed preventative maintenance cost and the repair cost, staff will be able to expedite repairs at pre-negotiated competitive rates. Costs for preventative maintenance services and repair services will be billed separately.

FY 2023/24 Financial Impact
The current adopted budget for FY 2023-24 allocates $106,275.00 for HVAC maintenance services at City facilities. This budget allocation was an estimate based upon the current HVAC maintenance contract and projected increases per the terms of the contract.

After factoring in the cost of HVAC maintenance services for July – November 2023 based on the current pricing and the cost of HVAC maintenance services for December 2023 – June 2024 based on the increased contract costs reflected in Amendment No. 2, the total financial impact of CON-19-65 in FY 2023/24 will be $102,049.49. Therefore, there is sufficient funding in the FY 2023/24 budget to accommodate Amendment No. 2 to CON19-65.

Amendment No. 2 to CON-19-65
October 17, 2023

Facility
Account #
July – Nov
2023 Costs
Dec 2023 –
June 2024
Costs
(Amend. 2)
FY 2023/24
Total Costs
FY 2023/24
Budget
Preventative Maintenance
City Hall & Chiller
111.10.10000.53010
$ 1,887.00 $ 6,502.50 $ 8,389.50 $21,125.00
Corporation Yard
111.50.50000.53010
$ 1,017.96 $ 3,114.96 $ 4,132.92 $11,475.00
Recreation Center /
Sports Park Buildings
111.80.80000.53010
$ 1,540.20 $ 5,973.00 $ 7,513.20 $21,600.00
Senior Center
111.80.80001.53010
$ 1,499.40 $ 4,588.17 $ 6,087.57 $16,600.00
Police Department
111.70.70000.53010
$ 2,142.00 $ 6,554.52 $ 8,696.52 $22,450.00
Fire Station No. 1
111.60.60001.53010
$ 765.00 $ 2,340.90 $ 3,105.90 $ 8,375.00
Fire Station No. 2
111.60.60002.53010
$ 418.20 $ 1,279.68 $ 1,697.88 $ 4,650.00
Repairs – Parts & Materials/Labor
Divided among facilities
as needed
$23,459.00 $38,967.00 $62,426.00 Budgeted
Above
Total $32,728.76 $69,320.73 $102,049.49 $106,275.00
As described above, the $62,426.00 for repairs will only be paid to the contractor for services performed. Any additional repair services above the appropriated amount, if needed, can be paid from the Fiscal Year 2023/24 Government Buildings fund balance.

PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney for the City has reviewed and approved Amendment No. 2 to CON-19-65.

ALTERNATIVES:

Alternative No. 1: Approve Amendment No. 2 to CON-19-65 with Pacific Coast Refrigeration and Air Conditioning, Inc. to extend the HVAC Maintenance Services at City Facilities contract for a second twoyear term and increase the annual amount by $12,935.84, for a total annual contract cost of $107,028.88. This is the recommended action.

Amendment No. 2 to CON-19-65
October 17, 2023

Alternative No. 2: Do not approve Amendment No. 2 to CON-19-65 with Pacific Coast Refrigeration and Air Conditioning, Inc., and direct staff to issue a Request for Proposal. This is not recommended as staff believes that issuing an RFP would result in higher costs to the City and slower response times. Pacific Coast Refrigeration and Air Conditioning, Inc. has highly competitive pricing and has proven to be very responsive to the needs of the City.

RECOMMENDATION:

Staff is requesting City Council approval of Alternative No. 1, which is to approve Amendment No. 2 to CON-19-65 with Pacific Coast Refrigeration and Air Conditioning, Inc. to extend the HVAC Maintenance Services at City Facilities contract for a second two-year term and increase the annual amount by $12,935.84, for a total annual contract cost of $107,028.88.

Prepared by: Ron Rothstain, Management Aide
Reviewed by: Mark Sprague, Field Services Manager
Approved by: Scott Smith, Director of Public Works
Fiscal Review by: Ryan Smith, Finance Director
Approved by: Maggie Le, City Manager
Attachment:

1. Amendment No. 2 to CON-19-65

AMENDMENT NO. 2
CON-19-65

HVAC MAINTENANCE SERVICES AT CITY FACILITIES
This SECOND AMENDMENT to AGREEMENT CON-19-65 is made and entered into this 17th day of October, 2023, by and between the City of Fountain Valley (hereinafter “CITY”), a municipal corporation, and Pacific Coast Refrigeration and Air Conditioning, Inc. (hereinafter “CONTRACTOR”), a California corporation.

Recitals
WHEREAS, CITY and CONTRACTOR previously entered into AGREEMENT CON-19-65 dated November 5, 2019, for HVAC Maintenance Services at City Facilities (hereinafter “AGREEMENT”) by which the CONTRACTOR shall provide HVAC maintenance services outlined in the AGREEMENT; and
WHEREAS, the original term of the AGREEMENT commenced on December 1, 2019, and continued through November 30, 2021; and
WHEREAS, the AGREEMENT provides the option for CITY to renew the AGREEMENT, with CONTRACTOR concurrence, for three (3) additional two-year periods on the same terms and conditions as the original AGREEMENT; and WHEREAS, on November 2, 2021, the parties executed Amendment No. 1 to extend the AGREEMENT for an additional two-year period through November 30, 2023, and provide an increase of 2% to the annual contract amount for preventative maintenance services, which was an increase of SEVEN HUNDRED FORTY-ONE AND 04/100 DOLLARS ($741.04); and
WHEREAS, the current term of the AGREEMENT will expire on November 30, 2023; and
WHEREAS, CITY has been satisfied with the performance of the CONTRACTOR and wishes to extend the AGREEMENT for a second two-year period through November 30, 2025; and
WHEREAS, CONTRACTOR has requested, in accordance with the AGREEMENT, an increase of 2% to the annual contract amount for preventative maintenance services and to increase the hourly labor rate for repairs to $102.00, as reflected in Exhibit A attached hereto and incorporated by this reference; and WHEREAS, CITY desires to expand CONTRACTOR’S scope of work to add routine preventative maintenance four times a year for the new air conditioning units installed at the Sports Park in the Building A Snack Bar and Building B Snack Bar, as reflected in Exhibit A, Item Nos. A-10 and A-11; and
WHEREAS, CITY has increased the estimated quantity per year for Repairs – Parts and Materials from $15,000 to $20,000, as reflected in Exhibit A, Item No. A-12; and

WHEREAS, CONTRACTOR has agreed to expand its scope of services to include the new air conditioning units at the Sports Park and increase the estimated quantity per year for parts and materials, as reflected in Exhibit A; and WHEREAS, the 2% increase to the annual contract amount for preventative maintenance services, the increase to the hourly labor rate for repairs and the changes to the scope of work result in an increase of TWELVE THOUSAND NINE HUNDRED THIRTY-FIVE AND 84/100 DOLLARS ($12,935.84) to the annual AGREEMENT amount, for the new two-year period, as reflected in Exhibit A; and WHEREAS, the total annual AGREEMENT amount shall not exceed ONE HUNDRED SEVEN THOUSAND TWENTY-EIGHT AND 88/100 DOLLARS
($107,028.88).

NOW, THEREFORE, the parties hereto AGREE as follows:

1. The AGREEMENT shall be extended for a second additional two-year period, ending on November 30, 2025.

2. The annual contract amount for preventative maintenance services shall be increased by 2%, and the hourly labor rate for repairs shall be increased to $102.00.

3. CONTRACTOR’s scope of services shall be expanded to include routine preventative maintenance services for the Building A Snack Bar and Building B Snack Bar at the Sports Park.

4. The estimated quantity per year for Repairs – Parts and Materials shall be increased to $20,000.

5. The annual AGREEMENT amount shall be increased by TWELVE THOUSAND NINE HUNDRED THIRTY-FIVE AND 84/100 DOLLARS
($12,935.84) for the new two-year period.

6. The total annual AGREEMENT amount shall not exceed ONE HUNDRED SEVEN THOUSAND TWENTY-EIGHT AND 88/100
DOLLARS ($107,028.88).

7. Except as expressly amended herein, all other terms and conditions of the AGREEMENT, as amended, shall remain in full force and effect.

In witness whereof, the parties hereto have entered into this SECOND AMENDMENT the date and year first above written.

ATTEST: CITY OF FOUNTAIN VALLEY
___________________________ ___________________________ Rick Miller, City Clerk Kim Constantine, Mayor
APPROVED AS TO FORM: CONTRACTOR:

HARPER & BURNS LLP
___________________________ ___________________________ Attorneys for the City Owner
APPROVED AS TO CONTENT:
___________________________
Scott Smith, Director of Public Works

Exhibit A

Amendment No. 2 to CON-19-65
Updated Pricing – Page 1 of 2
Effective December 1, 2023 thru November 30, 2025
ITEM
NO. DESCRIPTION UNIT UNIT PRICE (FIGURES)

ESTIMATED

QUANTITY PER YEAR

ANNUAL CONTRACT COST
(FIGURES)
Routine Preventative Maintenance
A-1 City Hall 10200 Slater Ave. Lump Sum Per Occurrence $___________ X 4 $_______________A-2 Police Facility 10200 Slater Ave. Lump Sum Per Occurrence $___________ X 4 $_______________A-3 Recreation Center 16400 Brookhurst St. Lump Sum Per Occurrence $___________ X 4 $_______________A-4 Sports Park – Building B 16400 Brookhurst St. Lump Sum Per Occurrence $___________ X 4 $_______________A-5 Senior Center 17967 Bushard St. Lump Sum Per Occurrence $___________ X 4 $_______________A-6 Corporation Yard 17300 Mt. Herrmann St. Lump Sum Per Occurrence $___________ X 4 $_______________A-7 Fire Station No. 1 17737 Bushard St. Lump Sum Per Occurrence $___________ X 4 $_______________A-8 Fire Station No. 2 16767 Newhope St. Lump Sum Per Occurrence $___________ X 4 $_______________A-9 Annual Chiller Maintenance - City Hall 10200 Slater Ave. Lump Sum Per Occurrence $___________ X 1 $_______________ A-10 NEW Sports Park – Building A Snack Bar 16400 Brookhurst St. Lump Sum Per Occurrence $___________ X 4 $_______________A-11 NEW Sports Park – Building B Snack Bar 16400 Brookhurst St. Lump Sum Per Occurrence $___________ X 4 $_______________ 1,924.74 7,698.962,184.84 8,739.361,352.52 5,410.08
218.48 873.92
1,529.39 6,117.561,038.32 4,153.28
780.30 3,121.20426.56 1,706.24728.28 728.28210.00 840.00210.00 840.00 Exhbit A - 1

Amendment No. 2 to CON-19-65
Updated Pricing – Page 2 of 2
Effective December 1, 2023 thru November 30, 2025
ITEM
NO. DESCRIPTION UNIT UNIT PRICE (FIGURES)

ESTIMATED

QUANTITY PER YEAR

ANNUAL CONTRACT COST
(FIGURES)
Repairs
A-12 Repairs – Parts and Materials
% Markup
from Actual
Invoice Cost
___________% X $20,000* $_______________ (add markup)
A-13
Repairs – LaborMonday – Friday7:00 AM – 5:00 PM
Per Hour $___________ X 360 $_______________
A-14 Repairs – After-Hours Labor Per Hour $___________ X 40 $_______________ *Increased Parts and Materials estimated quantity per year from $15,000 to $20,000.

TOTAL ANNUAL CONTRACT COST

WRITTEN IN WORDS

TOTAL ANNUAL

CONTRACT COST
WRITTEN IN FIGURES ________________________________________________________________________DOLLARS $__________________________ 30 102 36,720.00102 4,080.00
One Hundred Seven Thousand Twenty Eight Dollars and 88 Cents 107,028.88 26,000.00
Exhbit A - 2

Amendment No. 2 to CON-19-65 for HVAC Maintenance Services at City Facilities Updated Equipment List 10/5/23

HVAC EQUIPMENT LIST
CITY HALL – 10200 Slater Ave.

Equipment/Location Make Model # Serial # QTY
AH-1 McQuay OAH035GDAC 1
Phone RM package
heat pump ICP (Carrier) WPCH4244000RKK 1
Traffic RM Split (MUY) MUY-GE24NA 1
Boiler RayPak H8-0992B 902293643 1
Exhaust Fan Cook 120 ACE 7
Chiller 70 ton McQuay AGX070D 1
Council-AH-1 Trane 7.5 HP 1
Council-AH-2 Magic Aire 60-BV-LM 970410857 1
Split Public Cable
Access
Samsung AQV24NSDX 1
Filter Size QTY Belt Part # QTY
16" X 25" X 2" 2 4L280 1
20" X 20" X 2" 15 B-72 3
20" X 25" X 2" 6 B-73 2
20" X 25" X 2" 8
20" X 20" X 1" 1
POLICE FACILITY – 10200 Slater Ave.

Equipment/Location Make Model # Serial # Qty.

AC #1 & AC #2 McQuay RPS Rooftop
Package Units
RPS 35 Ton R410A 2
Boiler Raypak H3-05023 902293644 1
York 5 York 5 DIN0060N06546NX N/A 1
Server Room Primary Liebert 5 CSF104-Z 1
Server Room Backup
(Existing)
DV50078A161 BLJ8254 1
York 4 York 4 DINQ048N06546NX 1
York 12.5 York 12.5 xP15OC00N4AAA4 C83J-03765 1
Exhaust Fan Cook 14
Filter Size QTY Belt Part # QTY
16" X 20" X 2" 24 3L-390 3
16" X 25" X 2" 20 4L2800 1
20" X 24" X 2" 4 A-41 1
20" X 25" X 1" 1 A-95 4
28 1/2" X 29 1/2" X 2" 1 B-56 2

Amendment No. 2 to CON-19-65 for HVAC Maintenance Services at City Facilities Updated Equipment List 10/5/23

RECREATION CENTER – 16400 Brookhurst St.

Equipment/Location Make Model # Serial # QTY
AHU - 50 Tons McQuay OAH055GDDC 1
CU - 50 Tons McQuay RCS050D 1
CU - 12.5 Tons McQuay RCS12F150D 1
AHU - 12.5 Tons McQuay OAH010GDAC 1
AHU GYM - 40 Tons Daiken MPS 040FW4DV1DYBV FB0U170701987 1 Boiler RayPak W9-1262B 91230470 1
Exhaust Fan Cook 135ACEB 5
Ice Machine Ice-O-Matic ICE0400HA4 09071280013189 1
Filter Size QTY Belt Part # QTY
12" X 24" X 2" 2 5VX-930 1
18" X 24" X 2" 4 B-77 2
20" X 20" X 2" 18 B-95 2
24" X 24" X 2" 20 BVX-930 1
SPORTS PARK – 16400 Brookhurst St.

Equipment/Location Make Model # Serial # QTY
Building B – Park
Office AC
Carrier FY4ANF024 2808A73555 1
Building A – Snack
Bar – Split 2.5 Ton
Carrier 25SPA530A301 1023E01159 1
Building B – Snack
Bar – Split 2.5 Ton
Carrier 25SPA530A301 1023E01176 1
Filter Size QTY
16" X 20" X 1" 3

Amendment No. 2 to CON-19-65 for HVAC Maintenance Services at City Facilities Updated Equipment List 10/5/23

SENIOR CENTER – 17967 Bushard St.

Equipment/Location Make Model # Serial # QTY
LGC Package Unit
R22
LGC LGC0605213SIG 5604L06669 14
HD29 Heat Pump
Units
Lennox HP29-060-4G 5804538003 2
Exhaust Fan Cook EF VCR 120ACE 2
Exhaust Fan Cook EF 165 VCR H 1
Swamp Cooler 1
Ice Machine Hoshizaki KML-351MAH E02331D 1
Filter Size QTY Belt Part # QTY
16" X 25" X 2" 28 4L210 1
20" X 20" X 1" 1 4L230 1
4L270 1
A-37 1
A-42 1
A-43 4
A-44 7
CORPORATION YARD – 17300 Mt. Herrmann St.

Equipment/Location Make Model # Serial # QTY
AC #1 & #2 York 10 XP120C00N4AA4 2
Exhaust Fan Dayton 3C766 14
SCADA Rm Sanyo Mini Split C3672R 1
Bay Heaters Re-Verber-Ray Infra-Red
Radiant Heater
DR60NFS-2 14
Ice Machine Hoshizaki KML-351MAH T10237L 1
Filter Size QTY Belt Part # QTY
20" X 24" X 2" 8 4L200 1
4L210 1
4L230 2
4L240 1
4L250 1
4L260 1
4L280 2
A-54 2

Amendment No. 2 to CON-19-65 for HVAC Maintenance Services at City Facilities Updated Equipment List 10/5/23

FIRE STATION #1 – 17737 Bushard St.

Equipment/Location Make Model # Serial # Qty.

AC-1 York 4 DINQ048N05506NX 1
AC-2 York 4 DINQ048N06506N 1
AC-3 York 4 DINQ048N06506NX 1
AC-4 Carrier Existing 48KLA136-300BE 1586C43962 1
Bay Heater Eraser-Johnson 1
Bay Heater Mueller-Climatrol 1
Exhaust Fan Central 2L06 2
Exhaust Fan PlymoVent 51474 1
Exhaust Fan Romlair HE-3610 2
Filter Size QTY Belt Part # QTY
12" X 24" X 1" 2 4L240 1
16" X 16" X 2" 3 4L300 1
4L400 1
FIRE STATION #2 – 16767 Newhope St.

Equipment/Location Make Model # Serial # Qty.

CU-1 Condensing
Unit 5 Ton
Rheem RAFD065A5 1
AH-1 Air Handler Unit
5 Ton
Payne 180FAY148AC 1
Bay Heaters Payne 125UHE 2
CU-2 Condensing
Unit Workout Room
Carrier 38TMA024300 1
AH-2 Air Handler
Workout Room
Carrier FB4ANA024 1
Exhaust Fan PlymoVent 51474 1
Exhaust Fan Cook 195-ACEB 4
Filter Size QTY Belt Part # QTY
20" X 25" X 1" 1 4L270 4
14" X 20" X 1" 1

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: October 17, 2023
Members of the City Council
SUBJECT: Acceptance of Proposal and Authorize Staff to Issue a Purchase Order to DMS Consultants, Inc.’s On-Call Contract for Design Services in the amount of $49,730.00 for Design Plans, Specification & Estimates (PS&E) for the Residential Roadway Rehabilitation Project in City Quadrant C3, Project No. 24006.

Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☐ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:

For City Council consideration is the Acceptance of a Proposal and Authorize Staff to Issue a Purchase Order to DMS Consultants, Inc as our current On-Call Design Services contract in order to complete the design of the Residential Roadway Rehabilitation Project in City Quadrant C3, Project No. 24006. City staff have identified Quadrant C3 as the next location to be rehabilitated based upon the City’s Pavement Management Plan (PMP) and supplemented with field verification of current conditions.

To address and complete the design for the Quadrant C3 residential street rehabilitation project, City staff utilized the on-call Design Services contracts to solicit a proposal from DMS Consultants, Inc. in the amount of $49,730.00. DMS has consistently demonstrated their experience, knowledge and success in the completion of previous paving projects.

Staff is recommending that the City Council:

1. Accept the proposal and authorize staff to issue a purchase order to DMS Consultants, Inc.’s on-call contract for Design Services for $49,730.00 for the Residential Roadway Rehabilitation Project City Quadrant C3, Project No. 24006.

Project No. 24006 – Design Residential Roadway Rehab Project C3 October 17, 2023

DISCUSSION:

The City of Fountain Valley prides itself in having one of the best road conditions in Orange County. One way the City preserves the roads is through the Residential Roadway Rehabilitation Program. This program assesses the current residential street conditions throughout the City to identify the Quadrant in most need of rehabilitation. Once identified, the design and rehabilitation of the streets within a Quadrant are completed each year. Staff have identified Quadrant C3 as the next location to be rehabilitated based upon the City’s PMP and supplemented with field verification of current conditions. The Engineering Division is preparing for the design of the 2024/25 Residential Roadway Rehabilitation Program Project for City Quadrant C3, with proposed construction scheduled for summer of 2024.

In 2008, the City of Fountain Valley initiated the Residential Roadway Rehabilitation Program.

By 2020, the City completed the program and all residential streets received at least one (1) pavement rehabilitation treatment. In conjunction with the City’s 2022 PMP, staff identified Quadrant C3 as next year’s residential improvement project.

The project area for Quadrant C3 is bounded by Heil Avenue to the north, Warner Avenue to the south, Bushard Street to the east, and Magnolia Avenue to the west. In 2007, selected streets in Quadrant C3 received a 6’ edge grind and asphalt overlay cap, while other selected streets received a slurry seal in 2008. DMS will review the City’s PMP, reassess the current pavement conditions, and include the following tasks in the Project’s design:
 Perform a photogrammetric and field survey to create an accurate basemap and locate all utilities within project limits;
 Identify portions of roadway, sidewalk, driveways, curb ramps and gutters to be rehabilitated or reconstructed;

Project No. 24006 – Design Residential Roadway Rehab Project C3 October 17, 2023

 Prepare street improvement plans that address all identified defects in need of improvement;
 Prepare project specifications;
 Prepare Engineer’s estimate;
 Provide coordination and support during the bidding phase;  Provide assistance during the construction phase, including submittal review and RFI responses; and,
 Prepare “As-Built” plans upon completion of the Project.

On October 5, 2021, City Council approved an on-call list of qualified consultants for as-needed Design Services and awarded contracts to the list of qualified consultants for a not-to-exceed amount of $400,000 per contract for a three-year term. The purpose of the on-call list is to establish a list of qualified consultants to support the various projects and staffing needs within Public Works Engineering for three (3) years. Maintaining an active and comprehensive oncall list will streamline the process of awarding projects to the most suitable firm for specific projects and reduce the time needed to solicit RFPs for each project. DMS Consultants, Inc. is currently on the on-call list for Design Services contract.

Over the years DMS has assisted the City in completing similar projects, including street rehabilitation projects for Quadrants D1, D2, D3, D7, E1, F1, H1, J1 and J2. DMS has 30 years of experience in this field and also provides engineering services to various agencies in the Orange County area. Their team is also highly experienced regarding the current soil and pavement conditions throughout the City. DMS staff resources include registered civil engineers, designers, contract administrators, surveyors, and computer-aided designers. DMS has consistently provided quality engineering services with exceptional value.

FISCAL REVIEW:

BUDGET for Project No. 24006
Total Project Budget $2,100,000.00
ANTICIPATED PROJECT COSTS for Project No. 24006
Construction (Onyx Paving Company)* $1,919,000.00
6% Contingency* $115,140.00
Materials Testing Services (Ninyo & Moore)* $6,925.00
Project Plans and Bid Document Printing Costs* $3,000.00 Staff Time for Project Administration and Inspection $6,205.00 Design Services for C3 (DMS Consultants, Inc.) $49,730.00 Total Anticipated Project Costs $2,100,000.00
* Approved by City Council on July 18, 2023 for the Residential Paving Project in the area of D1 DMS Consultants, Inc. CON 21-62 (1039)

Project No. 24006 – Design Residential Roadway Rehab Project C3 October 17, 2023

Total Contract for DMS Consultants, Inc. * $400,000
Design Services - Residential Roadway Rehabilitation Project Quadrant D1** $29,260.00
Design Services - Rehabilitation and Resurfacing of Warner Avenue from Brookhurst Street to Bushard Street*** $67,235.00 Design Services - Rehabilitation and Resurfacing of Heil Avenue from Euclid Street to Harbor Blvd & Ward Street from Edinger Avenue to North City Limits*** $59,780.00
Design Services - Newland Street Improvement Project**** $19,530.00 Design Services - Residential Roadway Rehabilitation Project Quadrant C3 $49,730.00
Remaining Contract Balance $174,465.00
* Approved by City Council on October 5, 2021
** Purchase Order issued by Finance on June 22, 2022
*** Purchase Order issued by Finance on March 31, 2023
**** Purchase Order issued by Finance on June 14, 2023
PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney for the City has reviewed and approved the DMS Consultants, Inc. Contract for Design Services CON 21-62 on October 5, 2021.

ALTERNATIVES:

Alternative No. 1:

Alternative No. 2:

Accept the proposal and authorize staff to issue a purchase order to DMS Consultants, Inc.’s on-call contract for Design Services for $49,730.00 for the Residential Roadway Rehabilitation Project City Quadrant C3, Project No. 24006. This is the recommended action.

Do not accept the proposal and do not authorize staff to issue a purchase order to DMS Consultants, Inc.’s on-call contract for Design Services for $49,730.00 for the Residential Roadway Rehabilitation Project City Quadrant C3, Project No. 24006. This is not recommended as delaying these projects would not provide for the proper maintenance of the City’s long-term investment in its roadway network.

Project No. 24006 – Design Residential Roadway Rehab Project C3 October 17, 2023

RECOMMENDATION:

Staff is requesting City Council approval of Alternative No. 1, which is to accept the proposal and authorize the staff to issue a purchase order to DMS Consultants, Inc.’s on-call contract for Design Services for $49,730 for the Residential Roadway Rehabilitation Project City Quadrant C3, Project No. 24006.

Prepared by: Ryan Damon, Assistant Engineer
Reviewed by: Temo Galvez, P.E., Deputy Public Works Director/City Engineer Approved by: Scott Smith, P.E., Director of Public Works Fiscal review by: Ryan Smith, Finance Director/City Treasurer Approved by: Maggie Le, City Manager
Attachments:

1. DMS Consultants, Inc. Proposal

PROFESSIONAL CIVIL ENGINEERING SERVICES
Proposal For
Residential Roadway Rehabilitation Project
City Quadrant C3
Presented To:

City of Fountain Valley
Public Works/Engineering Department
10200 Slater Avenue
Fountain Valley, California 92708
Attn: Kyle Hilton
Associate Engineer
Presented By:

DMS Consultants, Inc.
12371 Lewis Street, Suite 203
Garden Grove, California 92840
714.740.8840
September 11, 2023

12371 Lewis Street, Suite 203, Garden Grove, CA 92840
September 11, 2023
Kyle Hilton
Associate Engineer
City of Fountain Valley
Public Works/Engineering Department
10200 Slater Avenue
Fountain Valley, CA 92708
SUBJECT: Residential Roadway Rehabilitation Project at City Quadrant C3 Design Services
Dear Kyle:

DMS Consultants, Inc. is pleased to present this proposal to provide civil engineering design services for the subject project.

Mr. Surender Dewan, President of DMS Consultants, Inc., would be the Principal-in-Charge assigned to this project. As such, Mr. Dewan would be responsible for the overall scheduling and would be available to meet with the City to discuss the project as required.

Over the past few years we have completed similar projects for Quadrants D1, D2, D3, D7, E1, F1, H1, J1 and J2 for the City of Fountain Valley.

We recently completed an 8 million dollar residential rehabilitation project for the City of La Mirada and a 2 million dollar residential project for the City of Gardena.

I hope that our past experience, record of performance and sincere interest in working with the City of Fountain Valley will result in a favorable consideration. We look forward to the opportunity of working with you and your staff.

Sincerely,
DMS Consultants, Inc.

Surender Dewan, P.E.

President

TABLE OF CONTENTS
Residential Roadway Rehabilitation - Quadrant C3
FIRM QUALIFICATIONS.................................................................... 1 SCOPE OF WORK ............................................................................2 UNDERSTANDING OF THE PROJECT............................................. 3 PROJECT APPROACH...................................................................... 6 SIMILAR PROJECT EXPERIENCE ................................................... 7 ORGANIZATION CHART................................................................. 10 KEY PERSONNEL........................................................................... 11 PROJECT SCHEDULE.................................................................... 13 FEE PROPOSAL ............................................................................. 14

FIRM PROFILE
DMS Consultants, Inc. is dedicated to technical excellence and high quality services. A team approach is taken to every project undertaken, with a project engineer directing, managing and acting as the central design figure in the work. Our firm strives to maintain a high level of communication with the client and jurisdictional agencies.

We are acutely aware of the value and importance of providing close individual attention to each project and to working within the constraints of time and budget. We also know that the success of our firm rests clearly on the management, competence, and expertise of our professional staff and team.

Established in 1994, our firm provides engineering and related services to municipalities, government entities, and private industries throughout Southern California. With a staff of registered civil engineers, designers, and surveyors, DMS Consultants, Inc. is uniquely qualified to respond to the diverse needs of our clientele.

DMS Consultants, Inc. presently provides on-call civil engineering design services to the City of Brea, City of Fountain Valley, City of Fullerton, City of Gardena, City of La Mirada, City of Newport Beach, and City of San Dimas.

DMS Consultants, Inc. has the ability to provide services in the following areas:
■ Plan preparation for street improvements, repair, rehabilitation or other related street improvements.
■ Plan preparation for storm drain and sewer improvements, upgrades, modifications, extensions, repair, or rehabilitation.
■ Preparation of hydrology and hydraulic analysis and reports. ■ Preparation of WQMP’s, SWPPP’s or related NDPES documents/reports. ■ Preparation of project technical provisions.
■ Preparation of detailed cost estimates.
■ Perform mapping and prepare legal descriptions for right-of-way acquisitions, easements, etc.
■ Provide design and construction surveys.
■ Provide construction assistance.
■ Coordination with, and approvals from other permitting agencies and utility companies.

DMS Consultants, Inc. also has the capacity to sub-consult for the preparation of traffic signal plans.

Residential Roadway Rehabilitation - Quadrant C3 1

2 The City of Fountain Valley intends to retain the services of a consultant to provide civil engineering design services for the Residential Roadway Rehabilitation Project at City Quadrant C3.

Scope of services for the project include the following:
▪ Design Survey
▪ Street Improvement Plans at 1”=80’ scale
▪ Project Specifications
▪ Engineers Estimate
▪ Provide Assistance During Review and Award Process
▪ As-Built Plans
▪ Improvement Plans to include:
▫ Base maps with existing utilities and right-of-way, etc. ▫ Right-of-way limit lines and addresses for each property ▫ Utility location plot
▫ Construction notes and quantity estimates
▫ Typical sections and details as necessary
▫ Proposed striping and signage at street intersections and knuckles Residential Roadway Rehabilitation - Quadrant C3 Page 65 Residential Roadway Rehabilitation at City Quadrant C3
The City of Fountain Valley is in the process of selecting a Consultant to provide design services for the Residential Roadway Rehabilitation Project for the area identified as City Quadrant C3.

The project area for Quadrant C3 is bounded by Heil Avenue to the north, Warner Avenue to the south, Bushard Street to the east, and Magnolia Avenue to the west.

The project will consist of slurry seal, cold milling and asphalt overlay, construction of new curb ramps, reconstruction of deteriorated sidewalk, curb and gutter, driveway approaches, tree removal and replacement, and utility adjustment to grade.

The streets located in Quadrant C3 are 40 feet wide from curb to curb in a 60 feet right-of-way with a 4 foot sidewalk in the parkway, with the exception of Wendy Circle, Maza Circle and Daisy Avenue north of Gardenia Avenue where the sidewalk which is 5 feet wide is adjacent to curb and gutter in a 50 foot rightof-way.

The existing pavement appears to be in good condition and can be rehabilitated with a combination of cold mill and asphalt concrete overlay. (Figure 1)
Final rehabilitation treatment will be decided in consultation with City staff.

Residential Roadway Rehabilitation - Quadrant C3 3
Figure 1

During a field visit to review the project area, we observed that the existing curb and gutter, sidewalk, driveways, and cross gutter appear to be in a reasonably good condition. However, we identified various locations where the curb and gutter was cracked, driveways were damaged, sidewalk cracked or uplifted by tree roots, and cracked or damaged cross gutter. (Figure 2 - Figure 5) Residential Roadway Rehabilitation - Quadrant C3 4
Figure 2 Figure 3
Figure 4 Figure 5

There are no existing curb ramps in the project area (Figure 6) except at the Bushard Street’s intersection with Rose Avenue and Gardenia Avenue. These curb ramps do not conform to ADA standards of accessibility and will need to be reconstructed.

A few of the driveways in the project area do not conform to ADA standards of accessibility and will need to be reconstructed. (Figure 7) Reconstruction of driveways will require improvements on adjacent private property.

As indicated in the RFP, improvement plans will be prepared on plan view only at 1”=80’ scale. The base sheets will be prepared on photogrammetric survey in ALTA format in ACAD. The plans will identify the street rehabilitation treatment, location of curb and gutter, sidewalk, curb ramps, tree removal and replacement. Also included will be all utility valves and manholes to be adjusted to grade. Plans will also show proposed striping including stop bars, legends, etc. All locations will be identified by street addresses.

Residential Roadway Rehabilitation - Quadrant C3 5
Figure 6 Figure 7

6 Design Review Meeting
▪ In a consultation meeting with the City, the scope of work, procedure and precise limits of the project improvements will be reviewed.
▪ Obtain from the City address maps for the project area.

Design Survey / Locate Removals - 30% Submittal
▪ Perform photogrammetric survey in AutoCAD digital ALTA format. ▪ Perform field survey and locate all existing manholes, cleanouts, water valves and all other utilities.
▪ Identify portion of roadway requiring full depth rehabilitation. ▪ Identify curb and gutter, sidewalk, driveways and curb ramps to be reconstructed. ▪ Identify existing trees to be removed and replaced.
▪ Prepare an inventory of all existing striping and signage.

Preliminary Design Phase - 90% Submittal
▪ Prepare base sheets at 1"=80' scale. Base sheets to identify right-of-way, street names, house addresses, existing utilities, etc.
▪ Prepare street improvement plans. Plans to identify:
▫ Limits of cold mill and overlay.
▫ Limits of curb and gutter, sidewalk, and driveway approach reconstruction. ▫ Locations of ADA curb ramps.
▫ Adjustment of utility water valves, and sewer and storm drain manholes. ▫ Removal and replacement of existing trees.
▫ Proposed striping and signage at street intersections and knuckles. ▪ Prepare project specifications.
▪ Prepare estimate of construction quantities.

Final Design Phase - 100% Submittal
▪ Prepare final plans per City’s comments.
▪ Prepare final project specifications.
▪ Prepare final cost estimate and bid package.

Construction Support Services
▪ Provide coordination during bidding process including answering bidders questions during the bidding phase.
▪ Provide assistance during construction consisting of plan interpretation and plan revisions resulting from changed conditions.
▪ Prepare “As-Built” plans based on information provided by the City.

Residential Roadway Rehabilitation - Quadrant C3 Page 69 Residential Roadway Rehabilitation Project - City Quadrant D1, Fountain Valley DMS was selected by the City of Fountain Valley to provide civil engineering services for Residential Roadway Rehabilitation Project, City Quadrant D1. The project consisted of rehabilitation of existing roadway, reconstruction of curb and gutter, driveways and curb ramps, removal of replacement of trees, and utility adjustment to grade. The project also included preparation of specifications and cost estimate.

Agency: City of Fountain Valley
Regino DeAvila, Associate Engineer
714.593.4515 [email protected]
Construction Cost: $1.3 million
Project Status: Design: 2022
Construction: 2022
Project Manager: Surender Dewan, PE
Residential Roadway Rehabilitation Project - City Quadrants D2 and D3, Fountain Valley DMS was selected by the City of Fountain Valley to provide civil engineering services for Residential Roadway Rehabilitation Project, City Quadrants D2 and D3. The project consisted of rehabilitation of existing roadway, reconstruction of curb and gutter, driveways and curb ramps, removal of replacement of trees, and utility adjustment to grade. The project also included preparation of specifications and cost estimate.

Agency: City of Fountain Valley
Regino DeAvila, Associate Engineer
714.593.4515 [email protected]
Construction Cost: $4.3 million
Project Status: Design: 2022
Construction: Active
Project Manager: Surender Dewan, PE
Residential Roadway Rehabilitation Project - City Quadrants D7, E1 and F1, Fountain Valley DMS was selected by the City of Fountain Valley to provide civil engineering services for Residential Roadway Rehabilitation Project, City Quadrants D7, E1 and F1. The project consisted of rehabilitation of existing roadway, reconstruction of curb and gutter, driveways and curb ramps, removal of replacement of trees, and utility adjustment to grade. The project also included preparation of specifications and cost estimate.

Agency: City of Fountain Valley
Regino DeAvila, Associate Engineer
714.593.4515 [email protected]
Construction Cost: $2.8 million
Project Status: Design: 2019
Construction: 2020
Project Manager: Surender Dewan, PE
Residential Roadway Rehabilitation - Quadrant C3 7

Residential Roadway Rehabilitation Project - City Quadrants H3, J1 and J2, Fountain Valley DMS was selected by the City of Fountain Valley to provide civil engineering services for Residential Roadway Rehabilitation Project, City Quadrants H3, J1 and J2. The project consisted of rehabilitation of existing roadway, reconstruction of curb and gutter, driveways and curb ramps, removal of replacement of trees, and utility adjustment to grade. The project also included preparation of specifications and cost estimate.

Agency: City of Fountain Valley
Regino DeAvila, Associate Engineer
714.593.4515 [email protected]
Construction Cost: $1.7 million
Project Status: Design: 2018
Construction: 2019
Project Manager: Surender Dewan, PE
Residential Rehabilitation Project Phase 6A and 6B, La Mirada DMS was selected by the City of La Mirada to provide civil engineering services for Phase 6 - Residential Street Rehabilitation project. The project consists of 16± miles of residential streets. The project includes roadway improvements, street resurfacing, storm drain construction and appurtenant infrastructure repairs, preparation of project specifications, cost estimates, and monument preservation.

Agency: City of La Mirada
Eric Villagracia, Project Manger
562.902.2373 [email protected]
Construction Cost: $8.2 million
Project Status: Design: 2020
Construction: Active
Project Manager: Surender Dewan, P.E.

Local Streets Improvement Project 2020-2022, Gardena
DMS was selected by the City of Gardena to provide civil engineering services for the Local Streets Improvement project. The project area is 8± miles of local and collector streets. The project includes rehabilitation of roadway, removal and replacement of curbs, gutters, cross gutters, and sidewalk, ADA improvements, project specifications, and cost estimates.

Agency: City of Gardena
Kevin Kwak, PE, Principal Engineer
310.217.9643 [email protected]
Construction Cost: $2.7 million
Project Status: Design: 2021
Construction: Active
Project Manager: Surender Dewan, PE
Residential Roadway Rehabilitation - Quadrant C3 8

Residential Roadway Rehabilitation - Quadrant C3 9
Concrete Alley and Street Replacement, Project 6502 & 20W05, Newport Beach DMS was selected by the City of Newport Beach to provide civil engineering services on the Concrete Alley and Street Replacement project. The project was located on the Balboa Peninsula and in Corona Del Mar, south of East Coast Highway and included a total of 4± miles of alley reconstruction. The scope of work consisted of reconstruction of concrete alleys and streets, ADA improvements, preparation of project specifications and cost estimate.

Agency: City of Newport Beach
Patricia Carpenter, PE, Associate Civil Engineer
949.644.3344 [email protected]
Construction Cost: $1.6 million
Project Status: Design: 2021
Construction: 2021
Project Manager: Surender Dewan, PE
139th Street and Van Ness Avenue Street Improvement Project, Gardena DMS was selected by the City of Gardena to provide civil engineering services for 139 Street and Van Ness Avenue Street Improvement project. The project area is 139th Street from Western Avenue to Van Ness Avenue and Van Ness Avenue from Marine Avenue to 135th Street. The project includes reconstruction of roadway, preparation of striping and signage plans, project specifications, and cost estimates.

Agency: City of Gardena
Kevin Kwak, PE, Principal Engineer
310.217.9643 [email protected]
Construction Cost: $1.32 million
Project Status: Design: 2021
Construction: Active
Project Manager: Surender Dewan, PE
Van Ness Avenue Street Improvement Project, Gardena
DMS was selected by the City of Gardena to provide civil engineering services for Van Ness Avenue Street Improvement project. The project area is Van Ness Avenue from Redondo Beach Boulevard to Marine Avenue. The project includes rehabilitation of existing roadway, removal and reconstruction of damaged curb and gutter, sidewalk and ADA accessible ramps, preparation of striping and signage plans, project specifications, and cost estimate.

Agency: City of Gardena
Frank Sanchez, PE, Associate Engineer
310.217.9631 [email protected]
Construction Cost: $1.2 million
Project Status: Design: Active
Construction: Pending
Project Manager: Surender Dewan, PE

The most important element in the provision of professional services is the assignment of key personnel.

Quality personnel and an effective management system combine to produce quality services.

Accordingly, the following personnel will be assigned to this project.

AVAILABILITY OF STAFF
DMS Consultants, Inc. prides itself in performing the work on a short notice and in a timely manner. We will assign significant staff to complete the work on schedule and to the City’s satisfaction.

Key personnel will be available for the duration of the required services and shall not be removed or replaced without prior written concurrence of the City.

City of Fountain Valley
Surender Dewan, PE, QSD/QSP
President/Project Manager
DMS Consultants, Inc.

Fong Tse, PE
Senior Project Engineer
DMS Consultants, Inc.

Hoang Nguyen, BS
Design Engineer
DMS Consultants, Inc.

Digital Mapping, Inc.

Photogrammetric Survey
Subconsultant
Nishant Chadha, MS, MBA
Project Engineer
DMS Consultants, Inc.

Residential Roadway Rehabilitation - Quadrant C3 10 Page 73 Residential Roadway Rehabilitation - Quadrant C3 11
DMS Consultants, Inc.

Bachelor of Science, Civil Engineering
Delhi University, 1970
Master of Science, Civil Engineering
University of Washington, 1978
Civil Engineer, California
RCE 34559
SWRCB Certified QSD 20924
Mr. Dewan, President of DMS Consultants, Inc., has over 35 years of professional experience in the design of Public Works projects. Mr. Dewan is responsible for performing and/or coordinating engineering design and other related technical services including project management; preparation of plans, specifications, estimates, design; preparation of WQMP’s and SWPPP’s; and evaluation of major municipal projects.

MUNICIPAL PROJECTS
▪ Van Ness Avenue Street Improvement Project - Gardena
▪ 139th Street and Van Ness Avenue Street Improvements - Gardena ▪ Residential Rehabilitation Project - Phase 6A and 6B - La Mirada ▪ Commonwealth Avenue and Raymond Avenue Reconstruction Project - Fullerton ▪ Residential Roadway Rehabilitation Quadrants D2 and D3 - Fountain Valley ▪ Warner Avenue Rehabilitation and Resurfacing Project - Fountain Valley ▪ Local Streets Improvement Project 2020-2022 - Gardena ▪ Concrete Alley and Street Replacement Project - Newport Beach ▪ Alondra Boulevard and Imperial Highway Rehabilitation Project - La Mirada ▪ MacArthur Boulevard Pavement Reconstruction Project - Newport Beach ▪ Marguerite Avenue and Hospital Road Pavement Rehabilitation - Newport Beach ▪ Euclid Street Roadway Improvements - Fountain Valley
▪ Residential Roadway Rehabilitation Quadrants D7, E1 and F1 - Fountain Valley ▪ State College Boulevard Rehabilitation Project - Fullerton ▪ San Dimas Avenue Improvements - San Dimas
▪ Del Amo Boulevard Street Improvements - Cerritos
▪ Madonna Area Street, Sewer and Water Reconstruction - Fullerton ▪ Via Verde Reconstruction Project from Covina Hills Street to Puente Street - San Dimas ▪ Chapman Avenue Rehabilitation Project from Berkeley Avenue to Raymond Avenue - Fullerton ▪ Bastanchury / Valencia Mesa Bike Path - Fullerton
▪ FY 2014-15 Street Improvements, Sewer and Water Main Replacement - Fullerton ▪ Covina Boulevard and Cataract Avenue Street Improvement Project - San Dimas ▪ Design of Caltrans Curb Ramp Construction Plans, Studebaker Road at State Route 91 - Cerritos ▪ Placentia Avenue Reconstruction - Fullerton

Residential Roadway Rehabilitation - Quadrant C3 12
Senior Project Engineer
California State University, Los Angeles - Civil Engineering Cal Poly Pomona - Mechanical Engineering and Computer Science Civil Engineer, California
RCE 56980
Mr. Tse has over 30 years of experience in the design and management of capital improvement projects. Mr. Tse worked for the City of Newport Beach from 1989 to 2019 in various capacities, including Assistant City Engineer in charge of capital improvements and special projects. Mr. Tse is responsible for preparation of project specifications, bid documents, and permit processing.

Project Engineer
Mr. Chadha has over 10 years of experience in civil engineering working on project for public agencies. Mr. Chadha has been responsible for preparation of street plans, sewer and storm drain improvement plans, grading plans, tract maps, lot line adjustments, legal descriptions and preparation of corner records. Mr. Chadha is a key figure at DMS Consultants, Inc. in coordinating design and carrying it through to construction drawings.

Design Engineer
Mr. Nguyen has over 25 years of civil engineering experience and has been responsible for preparation of street improvement plans, sewer, water and storm drain improvement plans.

Residential Roadway Rehabilitation - Quadrant C3 14

FEE PROPOSAL
Residential Roadway Rehabilitation at City Quadrant C3
Field Survey/ Locate Removals - 30% Submittal

1. Preliminary design development....................................................................................$420.00

2. Photogrammetric survey - Subconsultant +10%.........................................................$9,600.00

3. Field survey/ locate removals .....................................................................................$8,450.00 Subtotal: $18,470.00
Preliminary Design Phase - 90% Submittal

4. Base sheets at 1”=80’ scale .......................................................................................$6,930.00

5. Improvement plans .....................................................................................................$8,180.00

6. Project specifications..................................................................................................$2,450.00

7. Engineers estimate.....................................................................................................$1,000.00 Subtotal: $18,560.00
Final Design Phase - 100% Submittal

8. Final plans ..................................................................................................................$7,050.00

9. Project specifications..................................................................................................$1,300.00

10. Engineers estimate.....................................................................................................$1,750.00 Subtotal: $10,100.00
Construction Support

11. Assistance during bidding phase ................................................................................$1,000.00

12. Submittal review and RFI response during construction phase: ....................................$800.00

13. As-Built plans.................................................................................................................$500.00

14. Reproductions ...............................................................................................................$300.00 TOTAL DESIGN FEE: $49,730.00

FEE SCHEDULE
Principal................................................................... $180.00 Senior Project Manager ........................................... $160.00 Project Engineer ...................................................... $125.00 Design Engineer ...................................................... $105.00 Two-Man Field Party................................................ $220.00 Three-Man Field Party ............................................. $310.00 Office Survey Manager ............................................ $115.00 Word Processor.........................................................$55.00

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: October 17, 2023
Members of the City Council
SUBJECT: Approve Amendment No. 1 to Yunex LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Increase the current contract in the amount of $45,000 for a total contract amount of $315,000, expiring February 14, 2024; and,
Approve Amendment No. 2 to Yunex LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Extend the contract for an additional two (2) years and five (5) months, beginning February 15, 2024 through June 30, 2026; and,

2. Approve a pro-rated increase to the contract amount for five (5) additional months of service in the amount of $56,250.00 and a 3.3% CPI rate increase in the amount of $10,766.25, for a new total contract term amount of $337,016.25.
__________________________________________________________________________ Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☐ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:

The City operates and maintains 55 traffic signals. Due to expenditures associated with unforeseen maintenance and repair events, such as traffic signal knockdowns and interagency signal synchronization program support, City staff requests approval of contract Amendment No. 1 to increase the current Yunex LLC contract (CON 22-08; Munis CON 1140) in the amount of $45,000.

City staff also requests approval of contract Amendment No. 2 to extend the present contract expiration date to June 30, 2026 and incorporate a 3.3% Consumer Price Index (CPI) rate increase. The contract extension will align the contract expiration date with the end of the City’s Fiscal Year (FY) and allow for a more streamlined budgeting process. The extension is for an

Yunex LLC Amendment No. 1 & 2
October 17, 2023

additional two (2) years and five (5) months. The five-month extension will be a pro-rated amount from the annual contract value.

The approved budget for Traffic Signal Maintenance and Repair Services for FY 2023-24 is $170,000. Amendment No. 1 is $45,000 through the end of the current contract in February 2024. The contract cost for the first five (5) months of the contract extension, beginning February 2024 through June 30, 2024, and 3.3% CPI increase is $58,106.25. Therefore, the projected contract cost through to the end of this fiscal year is $103,106.25. The total remaining budget is $112,920.46; therefore, sufficient funds are available.

Staff recommends that City Council:

Approve Amendment No. 1 to Yunex LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Increase the current contract in the amount of $45,000 for a total contract amount of $315,000, expiring February 14, 2024; and,
Approve Amendment No. 2 to Yunex LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Extend the contract for an additional two (2) years and five (5) months, beginning February 15, 2024 through June 30, 2026; and,

2. Approve a pro-rated increase to the contract amount for five (5) additional months of service in the amount of $56,250.00 and a 3.3% CPI rate increase in the amount of $10,766.25, for a new total contract term amount of $337,016.25.

DISCUSSION:

The City operates and maintains 55 traffic signals equipped with model 2070 controllers on an Ethernet-based Maxview Central Traffic Signal System via a communication system of Cityowned fiber optic cable. Among the 55 traffic signals, there are 25 traffic signals that currently operate on a video detection system, and 33 that utilize CCTV cameras. Traffic signal maintenance services are needed for the following:
 Routine preventative maintenance,
 Extraordinary maintenance (i.e. accidents and knock-downs),  Underground Service Alert (i.e. dig-alert/USA)
 Repair of faded traffic signal equipment,
 Repainting of traffic signal steel poles for pole preservation, and mast arm,  Repainting traffic signal indicator back plates for device preservation,  Removal and replacement of traffic signal mounted street name signs as needed, and  Other repair and maintenance of traffic signal equipment as needed.

In October 2021, a Request for Proposals (RFP) for Traffic Signal Maintenance and Repair Services was posted on PlanetBids to invite qualified contractors per the City's Municipal Code and Purchasing Policy (FVMC chapter 2.30.020). Of the proposals received, Yunex demonstrated the best understanding and approach to the City’s traffic signal infrastructure and on February 15, 2022, the City Council awarded a Contract for Traffic Signal Maintenance and Repair services to Yunez LLC.

Yunex LLC Amendment No. 1 & 2
October 17, 2023

The City has managed the operations and maintenance of all the existing traffic signals citywide via a traffic signal maintenance contractor including monthly routine maintenances and extraordinary maintenances. Yunex is currently providing traffic maintenance and repair services to the City of Fountain Valley as well as to other cities throughout California, including several cities in Orange County. Yunex is a California licensed contractor with a local office in Anaheim. This reputable contractor can respond expeditiously in case of an emergency. They have highly qualified technicians and electricians with expertise in traffic signal maintenance and understands the City’s traffic signal system needs. All of their technicians and electricians are state certified to service high-voltage electrical equipment.

The scope of work for the Traffic Signal Maintenance and Repair Services agreement includes the following items:
 ROUTINE PREVENTATIVE MAINTENANCE – The Contractor shall carry on a program of continuing comprehensive routine maintenance designed to eliminate or reduce the incidences of malfunction, reduce operational complaints and extend the useful life of the equipment. The program, the cost of which is specified in the contract unit price per signalized intersection.
 EXTRAORDINARY MAINTENANCE - Generally, extraordinary maintenance involves the replacement of equipment damaged by acts of God, civil disorder, vehicle collisions, vandalism, construction activities, metal fatigue or defects, or merely equipment failure due to age or deterioration.
 UNDERGROUND SERVICE ALERT (Dig alert Monitoring) – The Contractor will be required to adequately mark all traffic signal conduits, traffic loops, traffic signal interconnect / communication lines, advance loops, and equipment on behalf of the City per the California Government Code Section 4216 eq seq. The City’s designated representative will monitor notifications submitted by Underground Service Alert (USA) to the City and will furnish applicable notifications to a representative of the contractor to coordinate the markings of any signalized intersections that may be scheduled for construction work or excavations as evidenced by notification from the USA.

Compensation for providing USA Dig Alert services identified above will be paid at a flat rate per occurrence per the cost of the proposal in this solicitation.  COSMETICALLY REPAIR FADED TRAFFIC SIGNAL – This work consists of repairing faded parts of traffic signal systems cosmetically, which has been caused by weather and environmental elements. This work shall include painting over and or removal of faded elements to extend the life of the equipment. The Public Works Department shall designate and authorize the specific traffic signal needed to be repaired.  REPAINTING TRAFFIC SIGNAL STEEL POLE, AND MAST ARM – Paint coatings shall be shop applied to the galvanized product within 15 days of galvanizing. Paintings shall be performed inside a controlled environment with applicable atmospheric requirements as recommended by the coating manufacturer. Before pre-treatment, rough areas of galvanizing shall be ground smooth to achieve a uniform galvanized surface to accept paint to extend the life of the equipment. The Public Works Department shall designate and authorize the specific traffic signal needed to be repainted.

Yunex LLC Amendment No. 1 & 2
October 17, 2023

 REPAINTING TRAFFIC SIGNAL FACE LIGHT – The coating system shall consist of hot-dip galvanizing and shop-applied paint for traffic signal hardware. The requirements for the paint system, material properties, application, and handling shall conform to the provisions of NHDOT Specification Section 550 Structural Steel Section 3.13 or per Caltrans Standard to extend the life of the equipment. The Public Works Department shall designate and authorize the specific traffic signal face light needed to be repainted.  REMOVING AND REPLACEMENT OF TRAFFIC SIGNAL STREET NAME SIGN – The replacement of the street name sign shall be per the Caltrans Standards with the City of Fountain Valley City Logo incorporated in the new sign. The shop drawing must be approved by the City of Fountain Valley City Engineer before the sign can be ordered and installed. The program, the cost of which is specified in the contract unit for street name price per intersection.

The contract amount for Yunex LLC CON 1140 is insufficient to continue traffic signal maintenance and repair services through the end of the current contract which is February 14, 2024 due to various unforeseen traffic signal repair events, including an increase in traffic signal knockdowns and various traffic signal maintenance support efforts required as part of interagency traffic signal synchronization collaborative programs. It should be noted that the City has a process in place for pursuit of reimbursement from the respective insurance companies of those who cause the damage to the traffic signals. As such, City staff is recommending an additional increase to the current contract in the amount of $45,000 to a total contract amount of $315,000.

On February 15, 2022, City Council awarded the Traffic Signal Maintenance and Repair Services contract to Yunex LLC (CON 1140), which will expire on February 14, 2024. Per the Contract, the agreement may be extended by the City for two (2) additional two (2) year terms.

If the City were to extend the contract for an additional two (2) year term, the contract extension would begin February 15, 2024 and end February 14, 2026, which is five months before the end of the Fiscal Year 2025-26. Alternatively, City staff is proposing to extend the contract for an additional two (2) years and five (5) months. In doing so, the contract expiration date will align with the end of the City’s Fiscal Year allowing for a more streamlined budgeting process.

The additional five (5) months of service would be reflected by means of a pro-rated increase to the contract term amount, in the amount of $56,250.00, based on the original contract term amount of $270,000.

Additionally, as part of a contract extension, Yunex LLC is requesting a rate increase of 3.3% in the amount $10,766.25 pursuant to the Consumer Price Index (CPI). Yunex LLC’s request for a rate increase per the CPI aligns with page 4 of the City’s RFP 21-014, which states that “The contract compensation terms may be adjusted by a mutually agreeable amount based on and not greater than the Consumer Price Index for All Urban Consumers (CPI-U) for Los Angeles-Long Beach-Anaheim...”. As such, City staff is recommending to extend the Contract for an additional two (2) year and five (5) month term, starting February 15, 2024 through June 30, 2026. City staff is also recommending a pro-rated increase to the contract amount for five (5) additional months of service in the amount of $56,250.00 and a 3.3% CPI rate increase in the amount of $10,766.25, for a new total contract term amount of $337,016.25.

Yunex LLC Amendment No. 1 & 2
October 17, 2023

Staff recommends that City Council:

Approve Amendment No. 1 to Yunex LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Increase the current contract in the amount of $45,000 for a total contract amount of $315,000, expiring February 14, 2024; and,
Approve Amendment No. 2 to Yunex LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Extend the contract for an additional two (2) years and five (5) months, beginning February 15, 2024 through June 30, 2026; and,

2. Approve a pro-rated increase to the contract amount for five (5) additional months of service in the amount of $56,250.00 and a 3.3% CPI rate increase in the amount of $10,766.25, for a new total contract term amount of $337,016.25.

FISCAL REVIEW:

FY 2023-2024 Budget for Traffic Signal Maintenance and Repair Services General Fund (100.50.50503.53038) $170,000.00
FY 2023-2024 Yunex LLC Purchase Order 00240128 * ($57,079.54) Total Remaining Budget (100.50.50503.53038) $112,920.46 *Remaining funds under Yunex LLC CON 22-08 (MUNIS CON 1140), which is set to expire February 14, 2024 Amendment No. 1 to Yunex LLC CON 22-08 (MUNIS CON 1140) Amount to Account for Unforeseen Traffic Signal Events & Maintenance
$45,000.00
Amendment No. 1 Total Amount $45,000.00
Yunex LLC CON 22-08 (MUNIS CON 1140) *February 15, 2022 to February 14, 2024 Original Agreement Amount (February 15, 2022 to February 14, 2024)
$270,000.00
Amendment No. 1 to CON 22-08 (MUNIS CON 1140)
(October 17, 2023 to February 14, 2024)*
$45,000.00
Proposed Total Contract Amount $315,000.00
*Presented to City Council October 17, 2023
Amendment No. 2 to Yunex LLC CON 22-08 (MUNIS CON 1140) Contract Term Amount for Two (2) Years (February 15, 2024 to February 14, 2026)
$270,000.00
Pro-Rated Increase for Five (5) Months of Service $56,250.00 Yunex LLC Consumer Price Index Rate Increase to Agreement by 3.3%
$10,766.25
Total Amount $337,016.25
Yunex LLC CON 22-08 (MUNIS CON 1140) *February 15, 2022 to June 30, 2026 Original Agreement Amount (February 15, 2022 to February 14, 2024)
$270,000.00

Yunex LLC Amendment No. 1 & 2
October 17, 2023

Amendment No. 1 to CON 22-08 (MUNIS CON 1140) (October
17-2023 to February 14, 2024)*
$45,000.00
Amendment No. 2 to CON 22-08 (MUNIS CON 1140)
(February 15, 2024 to Jun 30, 2026)*
$337,016.25
Proposed Total Contract Amount $652,016.25
*Presented to City Council October 17, 2023
PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney for the City reviewed and approved the Yunex LLC CON 22-08 (MUNIS CON 1140) on February 15, 2022 and reviewed and approved the Yunex LLC Amendment No. 1 and Amendment No. 2 to CON 1140.

ALTERNATIVES:

Alternative No. 1:

Approve Amendment No. 1 to Yunex LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Increase the current contract in the amount of $45,000.00 for a total contract amount of $315,000.00, expiring February 14, 2024; and,
Approve Amendment No. 2 to Yunex LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Extend the contract for an additional two (2) years and five (5) months, beginning February 15, 2024 through June 30, 2026; and,

2. Approve a pro-rated increase to the contract amount for five (5) additional months of service in the amount of $56,250.00 and a 3.3% CPI rate increase in the amount of $10,766.25, for a new total contract term amount of $337,016.25.

This is the recommended action in order to continue reliable and timely traffic signal maintenance and repair services for the City.

Alternative No. 2:

Do not approve Amendment No. 1 to Yunex LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Increase the current contract in the amount of $45,000.00 for a total contract amount of $315,000.00, expiring February 14, 2024; and,
Do not approve Amendment No. 2 to Yunex LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Extend the contract for an additional two (2) years and five (5) months, beginning February 15, 2024 through June 30, 2026; and,

Yunex LLC Amendment No. 1 & 2
October 17, 2023

2. Approve a pro-rated increase to the contract amount for five (5) additional months of service in the amount of $56,250.00 and a 3.3% CPI rate increase in the amount of $10,766.25, for a new total contract term amount of $337,016.25.

This is not the recommended action because the City would not be able to provide uninterrupted and a reliable means for traffic signal maintenance and repair services.

Recommendation:

Staff is requesting City Council:

Approve Amendment No. 1 to Yunex LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Increase the current contract in the amount of $45,000.00 for a total contract amount of $315,000.00, expiring February 14, 2024; and,
Approve Amendment No. 2 to Yunex LLC Contract No.: CON 22-08 (MUNIS CON 1140) to:

1. Extend the contract for an additional two (2) years and five (5) months, beginning February 15, 2024 through June 30, 2026; and,

2. Approve a pro-rated increase to the contract amount for five (5) additional months of service in the amount of $56,250.00 and a 3.3% CPI rate increase in the amount of $10,766.25, for a new total contract term amount of $337,016.25.

Prepared by: Terri Phan, Management Aide
Co-Prepared &
Recommended by: Kyle Knoke, Associate Engineer
Reviewed by: Temo Galvez, P.E., Deputy Public Works Director / City Engineer Approved by: Scott Smith, P.E., Director of Public Works Fiscal review by: Ryan Smith, Finance Director / City Treasurer Approved by: Maggie Le, City Manager
Attachment 1: Yunex LLC CON 22-08 (Munis CON 1140)
Attachment 2: Yunex LLC Amendment No. 1 to CON 22-08 (Munis CON 1140) Attachment 3: Yunex LLC Amendment No. 2 to CON 22-08 (Munis CON 1140)