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FIRM QUALIFICATIONS
RESUMES OF KEY INDIVIDUALS
Christopher Townsend, President: Christopher founded TPA in 1998 and has 40 years of experience in public affairs, legislative advocacy, and grant writing. Christopher and TPA have represented over 315 clients, including 250 local public agencies, such as cities, counties, transportation agencies, water and sanitation districts, park and recreation districts, and other special districts as well as nonprofit organizations.
Townsend Public Affairs, Inc.
President 1998–Present
Christopher provides leadership to a team of 16 advocates and grant writers while managing the development and implementation of strategies for the agendas of each client. His achievements include:
• Under Christopher’s leadership, TPA has become one of the most successful advocacy firms in California (and is continually recognized as a “top ten” firm registered with the California Secretary of State) while still providing the personalized attention and focus of a small boutique firm. • Christopher and his team have secured over $2.8 billion in local, regional, state, and federal government grants as well as private and nonprofit grants for a multitude of legacy projects in the policy sectors of water and sanitation, transportation, education, housing and economic development, parks and natural resources, historical and cultural resources, and public safety.
• Christopher maintains close bipartisan relationships with several members of the California Congressional delegation, including Senator Padilla and Representatives Torres, Porter, Levin, Correa, Lee, Swalwell, Napolitano, Garamendi, Carbajal, DeSaulnier, Sanchez, Lieu, Harder, Calvert, Garcia, Steel, and Kim.
PepsiCo/Taco Bell Corp., Irvine, CA
Senior Director, Government & Community Affairs 1992–1998 Stein-Brief Group, Inc., Dana Point, CA
Vice President, Public Affairs 1982–1992
JFK School of Government, Harvard University, Cambridge, MA Master of Public Administration 1991
Claremont McKenna College, Claremont, CA
Bachelor of Arts, Political Science, Magna cum Laude, Political Science Honors Prize 1982 Project Manager: Alex Gibbs, Grants Manager: Alex brings 11 years of public policy experience to TPA. Alex has four years of experience working for the State Legislature analyzing, researching, writing, and shepherding bills through the legislative process. Alex has also secured significant grant funding for clients throughout California. Alex has expertise in the policy sectors of parks and recreation, natural resources, local governance, public safety, and transportation.
Townsend Public Affairs, Inc.
Grants Manager 2014–Present
During his tenure at TPA, Alex has been responsible for securing millions in competitive grant funds at the private, state, and federal levels for local public agency clients. In addition to his expertise on parks and recreation, transportation, and public safety, Alex has a strong network of relationships with State Legislators and key staff as well as various state departments and agencies. Some of his accomplishments include:
• Alex coordinated with County of Kern staff to secure over $17 million in grant funding from the Behavioral Health Continuum Infrastructure Grant Program administered by the California Department of Health Care Services to establish a youth crisis walk-in center facility. Alex crafted a competitive application and leveraged a strategic network of agency relationships to ensure the project’s success.
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FIRM QUALIFICATIONS
• Alex worked closely with the City of Oakland staff to secure $7 million in grant funding from the Clean CA Local Grant Program. Alex leveraged relationships with the California Department of Transportation and the City’s legislative delegation to successfully advocate for two funded projects. This funding helped the City of Oakland conduct the Courtland Creek Restoration Project as well as the Oakland Mini Parks Beautification Project, both of which provided significant remediation and beautification of public resources. • Alex led a team of Kern County staff through the application process to secure $6.5 million in grant funding from the Prop 68 Statewide Parks Program (Round 4). This funded the South Kern Lamont Park Project, which provided much needed renovations to an existing park in the community of Lamont, despite grant program guidelines that outlined preferences for the construction of new parks. • Alex worked with the City of San Leandro to secure $4.5 million in grant funding from the Building Forward Library Infrastructure Program administered by the California State Library to upgrade multiple libraries throughout the City. Alex tailored the grant application’s message and narrative and worked with City staff to create a project budget and timeline that would ensure competitiveness. Alex also utilized advocacy strategies that leveraged the City’s strengths during the grant review process to ensure project success. • Alex collaborated with state Natural Resources Agency staff to secure a $3 million Urban Greening Grant for the Desert Recreation District. This funded the construction of a new park and sports complex in unincorporated Riverside County. Alex then continued to work with the District on grant administration, ensuring the client was able to see the completion of their legacy project that had been years in the making. • Alex worked jointly with the City of South San Francisco to secure a $868,000 grant from the Active Transportation Program (ATP). Alex leveraged relationships with the California Department of Transportation and coordinated among local business stakeholders and school officials to craft a competitive grant application to the statewide ATP. This funding helped the City with their Linden and Spruce Avenue Traffic Calming Improvement Project to construct major traffic calming improvements to ensure bike and pedestrian safety at crucial intersections connecting residential and commercial neighborhoods.
California State Senate
Legislative Aide 2012–2014
University of San Francisco, CA
Bachelor of Arts, Politics 2011
San Diego State University
Professional Grant Writing Certification 2023
Christine Rose, M.A., Senior Associate: Christine brings a variety of experience and knowledge to TPA, including seven years of experience in public policy and four years of experience in higher education. Christine has grant writing experience in areas such as education, public safety, cultural resources, public health, and transportation.
Townsend Public Affairs, Inc.
Senior Associate 2022–Present
Since joining TPA, Christine has worked with clients to identify their funding needs and develop competitive proposals. She has identified new and strategic funding resources, bringing her clients’ proposals from idea to reality. Her work includes:
• Christine secured $7.1 million in regional Active Transportation Program funding for the City of Fullerton’s pedestrian bridge construction project. This funding will allow the City to complete bicycle and pedestrian mobility enhancements to close an infrastructure gap in a priority transportation corridor. • Utilizing her education background, Christine worked to secure $3.8 million in California Community Schools Program implementation funding for Merced Union High School District for the expansion of their community school program. Funds will allow the District to offer social, academic, and medical services and
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FIRM QUALIFICATIONS
resources at each of their community school sites, allowing students and their families to receive needed counseling, mental health services, behavioral support, food services, and more. • Christine worked with Contra Costa County Fire Protection District to secure $342,000 from the FEMA Fire Prevention and Safety grant program for the District's Knox Box Replacement Project, which will ensure that all fire personnel have the appropriate access key at the appropriate business and residence in the event of a fire or other emergency, saving lives and property.
• Working with Guadalupe Union School District staff, Christine secured $1.2 million in competitive grant funds for campus safety upgrades, preschool expansion, community school planning, and art programs. • Christine advocated for funding for Guadalupe Union School District’s early learning center and secured federal community program funding in the amount of $2 million.
California State Assembly
Legislative Director 2018–2022
California State Assembly
Legislative Aide 2017–2018
Cal Poly, San Luis Obispo
Master of Arts, History 2013
California State University, Sacramento
Bachelor of Arts, History and Government 2011
Anastasia Heaton, Associate: Anastasia brings a variety of experience and knowledge to TPA, including five years of experience in public cultural and historical resources. Anastasia has grant writing experience in areas such as water, parks and recreation, cultural resources, and natural resources.
Townsend Public Affairs, Inc.
Associate 2021–Present
Anastasia works with clients to develop their funding proposals and secure competitive grant funding on projects.
Anastasia has developed robust and strong relationships with the Department of Water Resources, California Natural Resources Agency, Governor’s Office of Planning and Research, California State Library, Go-BIZ, the Department of Parks and Recreation, and the National Endowment of the Arts. Some of her work includes:
• Through the 2022 State Budget process, Anastasia worked to advocate for the inclusion of $6 million for the City of Agoura Hills’ Linear Park construction. This park will provide critical recreation, social, and educational spaces for residents of the City of Agoura Hills. • Anastasia, alongside California Water Service, secured $4.2 million in competitive Urban Community Drought Relief funding through the Department of Water Resources. This funding will be used to consolidate several at-risk and dangerous water systems to provide clean, accessible potable water to a disadvantaged area.
• Anastasia worked with State Department of Water Resources staff to secure $2.3 million in Small Community Drought Relief Grants. This grant funding supported three projects in Kern County and Marin County, ranging in award amounts from $19,500 to $1.4 million. These critical drought mitigation projects include a new intake facility and increased storage capacity for water districts.
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• Anastasia worked closely with the City of Palmdale to secure $1 million in competitive LA County Regional Park and Open Space District Measure A funding for Regional Recreation, Multi-Use Trails, and Accessibility projects. This grant funding will go towards the expansion of a beloved and critical swimming pool in the City’s Marie Kerr Park.
• Through the Building Forward Library Infrastructure Program, Anastasia secured a total of $2.7 million in state funding for various projects benefiting libraries throughout the state, from children’s wing expansion to HVAC and elevator repairs.
• With the City of Murrieta, Anastasia secured $2.4 million in Economic Development Agency competitive grant funding for the Murrieta Innovation Center, a life-science startup incubator and community resource that will prove integral for job growth and economic development in the City.
U.S. State Department and Indian Health Services Agency Research and Writing VSFS Intern 2020–2021
Santa Barbara Mission Archive-Library
Archival Intern 2020
Westmont College, Santa Barbara
Bachelor of Arts, History 2021
Sammi Maciel, Associate: Sammi brings seven years of federal legislative, funding, and public policy experience. Sammi has experience managing legislative activity including bill analysis, research, and drafting, particularly for federal funding opportunities. Sammi has expertise in several policy sectors including local governance, transportation, broadband, energy, and cultural resources.
Townsend Public Affairs, Inc.
Associate 2021–Present
Since joining TPA, Sammi has kept clients informed of significant actions and pertinent developments in the federal government and strategizes how to influence and enact changes in Washington, DC that have concrete results for clients. Some of Sammi’s experience includes:
• Sammi has strong relationships with key officials within the Department of Transportation, Department of Energy, and Environmental Protection Agency, which have been critical in helping to advocate and navigate the hundreds of new funding opportunities implemented through the Bipartisan Infrastructure Law and inflation Reduction Act. Sammi has leveraged these relationships to guide clients in the submittal process for the millions of dollars available to advance our client’s infrastructure priorities. • In FY 2023, Sammi worked with the City of Half Moon Bay to secure a $2 million earmark for the City’s Highway 1–Frenchman Creek Intersection and Bike/Pedestrian Improvement project. Sammi assisted in developing and submitting the project for consideration and leveraged her extensive federal relationships to ensure success.
• Sammi’s four years of experience working for two California Senators has led to an extensive network of relationships both on Capitol Hill and within federal agencies. Her understanding of the regional and political dynamics of the California Congressional delegation and their interactions with other members of the Senate and House are important to successfully advocating for California-based clients. • Sammi has first-hand knowledge of the current federal appropriations process, including community project funding requests and has utilized her experience to successfully aid clients in securing millions of dollars’ worth of earmarks in the FY22 and FY23 process.
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FIRM QUALIFICATIONS
• Sammi has identified new and previously underutilized federal grants for the benefit of TPA clients. She has leveraged her relationships with key grant officials at various federal agencies to ascertain their specific priorities and buzz words required for successful grant applications. Sammi then leverages that information to help TPA clients develop and submit more competitive federal grant applications and provides more effective tailored advocacy to secure funding awards.
U.S. Senate, Office of Senator Kamala Harris (CA)
Field Representative 2019–2021
U.S. Senate, Office of Senator Dianne Feinstein (CA)
Legislative Intern Summer of 2017
Dominican University of California
Bachelor of Arts, Political Science 2017
Nicolette Genovese, Associate: Nicolette brings a variety of experience and knowledge to TPA, including five years of experience in the writing and editing of proposals. Nicolette has grant writing experience in areas such as economic and community development, parks and recreation, cultural resources, and natural resources.
Townsend Public Affairs, Inc.
Associate 2023–Present
Since joining TPA, Nicolette has worked with clients to develop their funding proposals and secure competitive grant funding on projects. She has also worked to identify strategic funding resources that ensure her clients’ visions are transformed into reality. Some of her work includes:
• Nicolette worked with City of Oakland staff and a local community-based organization to secure $3.5 million in competitive funding from the Department of Social Services’ Community Response Initiative to Strengthen Emergency Systems (CRISES) Grant Program. This funding will allow the community-based organization to respond to calls for service regarding unhoused individuals that would otherwise be routed to the police department, furthering the City’s continuum of care for its most vulnerable communities. • Working closely with the City of Citrus Heights’ Police Department, Nicolette helped to secure $2.7 million through the Board of State and Community Corrections’ Organized Retail Theft Prevention Program for increased surveillance and deterrence measures near key commercial locations throughout the City. • Through the Kingsburg Tri-County Health Care District’s grant program, Nicolette successfully secured $620,000 in funding through four grants for the City of Kingsburg. This funding will be used for public health and playground safety updates, new first aid kits for officers, supporting the salaries of six full-time emergency responders, and upgrading heart monitors for paramedics.
King’s College, London
Master of Global Affairs 2020
The University of Manchester
Bachelor of Arts, Middle Eastern Studies and Arabic Language 2016 University of California, San Diego
Copyediting Certification Program 2022
City of Sacramento Planning Academy
City Planning Program 2023
OUTLINE OF CURRENT RELEVANT PROJECTS IN SOUTHERN CALIFORNIA
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The table below outlines several of TPA’s ongoing funding efforts in Southern California on behalf of municipal and nonprofit clients. For each of these efforts, TPA has actively engaged in grant writing, funding advocacy, and post-award management to ensure competitive applications and to maximize client success.
PRIORITY AREA CURRENT RELEVANT PROJECTS
Community & Economic Development
EDA Regional Technology and Innovation Hubs Grant Program Go-BIZ Covid Economic Relief Fund (CERF) Implementation Funding
SCAG Reap 2.0 Funding For Lasting Affordability Program LA County Community Impact Arts Grant Program
Health & Safety
Behavioral Health Reform Funding
FEMA Staffing for Adequate Fire and Emergency Response
(SAFER) Grant Program
Encampment Resolution Funding (ERF) Program
Mobile Crisis Units—State and Federal Funding
Community & Municipal Planning Orange County Housing Finance Trust—Federal Community Project Funding to Support the Trust
Criminal Justice Technology &
Programs
Orange County Public Safety Collaborative—State and Federal Funding
BSCC Adult Reentry Grant Program (ARG)
Infrastructure Development &
Maintenance Housing Statewide Bond Proposals
Recreation & Community Services
Orange County Loop (Tracks at Brea, Buena Park, Fullerton, Placentia, and Stanton)—State and Federal Funding
DPR Land and Water Conservation Fund
2024 Climate Resiliency Bond Advocacy Efforts
Transportation & Transit Systems
FHWA Safe Streets and Roads for All (SS4A) Grant Program OCTA Complete Streets Program
Caltrans Sustainable Transportation Planning Grant Program Information Technology CalOES State Local Cybersecurity Grant Program
REFERENCES
1. CITY OF FULLERTON
Contact Name: Stephen Bise
Contact Title: Director of Public Works
Address: 303 West Commonwealth Avenue, Fullerton, CA 92832 Phone Number: 714-738-6852
Email Address: [email protected]
Project Description: TPA provides state and federal legislative advocacy and grant writing services to the City.
Key Personnel: Christopher Townsend, Alex Gibbs, Christine Rose Start/Finish Dates: March 2004—Present
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FIRM QUALIFICATIONS
2. CITY OF MURRIETA
Contact Name: Kristen Crane
Contact Title: Assistant City Manager
Address: 1 Town Square, Murrieta, CA 92562
Phone Number: 951-461-6014
Email Address: [email protected]
Project Description: TPA provides state and federal legislative advocacy and grant writing services to the City.
Key Personnel: Christopher Townsend, Alex Gibbs, Anastasia Heaton, Sammi Maciel Start/Finish Dates: December 2019—Present
3. CITY OF CONCORD
Contact Name: Justin Ezell
Contact Title: Assistant City Manager
Address: 1950 Parkside Drive, Concord, CA 94519
Phone Number: 925-671-3155
Email Address: [email protected]
Project Description: TPA provides state and federal legislative advocacy and grant writing services to the City.
Key Personnel: Christopher Townsend, Alex Gibbs, Christine Rose, Nicolette Genovese Start/Finish Dates: November 2019—Present
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UNDERSTANDING OF & PROPOSED APPROACH TO THE SCOPE OF WORK
UNDERSTANDING OF THE PROJECT
Townsend Public Affairs, Inc. (“TPA”) has raised the bar among grant writing firms with a California focus.
Founded in 1998 by President and Owner Christopher Townsend, TPA provides grant writing services to public agencies and nonprofit organizations throughout California. With deep roots in Orange County, TPA has the specific expertise and local knowledge needed by the City to achieve significant funding success. TPA will engage the following strategies to ensure the City’s projects and priorities have the highest likelihood of success:
• Funding: TPA has secured over $2.8 billion in competitive funding for client projects in the areas of transportation, water and wastewater, housing and development, parks and recreation, public safety, education, and cultural resources. TPA works with our clients through every step of the funding process, starting as early as the creation of relevant funding opportunities through legislative, budget, and bond proposals. TPA then works to influence any legislative and regulatory processes in place to distribute and award funds. In partnership with clients, TPA assists with the development of grant applications and shepherds them through the agency review process, advocating aggressively to get applications funded. • Attention to Detail: The TPA team works with clients to craft and execute an agenda focused on implementing funding solutions for legacy projects at all levels of government. The firm is made up of 16 advocates and grant writers with their own areas of expertise, who will collaborate and work together to achieve ultimate results. This means the City will have a dedicated Project Manager, as well as the benefit of having a variety of subject experts at its disposal who are at the top of their field to tackle projects and issues for the City. These efforts, combined with tactical and consistent follow-up, will ensure the City is positioned as competitively as possible to secure funding.
• Dedicated Grant Writing Team: The TPA team oversees a host of local, state, and federal grant opportunities and strategizes with the TPA project management team and clients to identify funding needs and eligible grant programs. TPA then works with Department officials to understand best practices to ensure grant application success. TPA grant experts diligently work to implement quality control measures on grant language and work as an extension of the client to seamlessly submit applications and report on all grant activity relevant to client interests. TPA employs the most effective strategies, including constant communication and updates on relevant funding programs, strategic and pointed application development and submittal, and grant application advocacy to ensure clients’ projects are compelling and best positioned for success.
• Relationships: TPA has cultivated and maintains an extensive network of powerful and long-standing relationships that will be leveraged to meet the City’s needs. TPA works diligently to craft and submit the strongest grant application possible, followed by strategic funding advocacy with key state and federal agency officials in order to ensure the highest likelihood of success. Additionally, TPA works with key members of the State Legislature and Congress to ensure our clients’ priorities are regularly voiced at both the state and federal levels and the importance of client projects is well-conveyed. These strategies, in tandem with TPA’s expertise, experience, and dedication to our clients, will undoubtedly lead to significant achievements for the City of Fountain Valley.
APPROACH TO THE SCOPE OF WORK
TPA will utilize the following strategic and comprehensive approach to provide grant writing services to the City:
• Conduct Detailed Orientation: TPA utilizes a comprehensive onboarding process that includes extensive meetings with various relevant members of City leadership and key City departments to develop a strategic plan that is carefully tailored to satisfy the needs of the City and is designed for maximum success in the current political climate and funding environment.
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UNDERSTANDING & APPROACH
• Craft Strategic Funding Plan: Utilizing the information gathered during the onboarding process, TPA will coordinate with the City to develop a proactive and comprehensive strategic funding plan that serves the needs of the City’s priorities. The plan will do more than simply identify City projects; it will outline and prioritize multiple funding options for each project and develop a specific plan of work tailored for each project.
It will also identify key “strings attached” to help assess the cost/benefit ratio for each grant opportunity. • Identify, Research, and Monitor Grant Funding Opportunities: TPA will utilize list-serve subscription programs, funding workshops, agency canvassing, and other networking tactics to ensure every potential opportunity is identified and reviewed for relevance with the City’s projects. TPA will then share these opportunities with the City for further assessment and determination if a grant application is warranted. The City will also receive a grant matrix of funding programs that is updated regularly as new opportunities arise. • Community Outreach: TPA will assist the City with community outreach required for grant applications by ensuring the City is aware of specific requirements, helping develop materials that capture all elements required by the grant, and compiling the outreach data for inclusion in the application. • Grant Application Development and Submittal: TPA will develop, draft, submit, and follow up on each City grant application through the following process:
o Establishment of Clear Accountabilities: TPA will coordinate with the City to ensure the assignment of responsibilities and tasks are made clear so that confusion and inefficiency are avoided, and the City is burdened as little as possible while TPA pursues a grant opportunity. o Provide Overview of Full Application Requirements: For each grant application, TPA will provide the City with a detailed overview of the requirements for the grant program and corresponding application to ensure that the program is a strong fit for the City’s project. This will include:
Application timeline
Eligible project types
Funding availability and award maximums and minimums
List of application components, including proposal questions and any required attachments o Assemble Project Background and Details: TPA will conduct a detailed informational interview with City staff most involved with each project in order to gain a full understanding of the project background and scope details necessary for developing the grant proposal and addressing all application questions.
o Coordinate Technical Project Details: For technical application components such as site plans, detailed cost estimates, project timelines, engineering plans, and cost-benefit analyses, TPA will coordinate with City staff to compile all necessary attachments and ensure consistency across all elements of the application.
o Draft Written Proposal: TPA will fully draft all narrative components of the application and, when applicable, will indicate where additional input or project detail from the City could be provided during the proposal review process.
o Incorporate Feedback to Finalize Proposal: Well ahead of the application deadline, TPA will provide the City with a full draft for review and feedback. TPA will incorporate any additional details or revisions provided during this process to finalize the grant application and will obtain City approval for the final version of the application prior to submission. o Submit Completed Application: TPA will ensure that applications are submitted prior to the deadline, whether the submission is electronic or through hard copies, in accordance with submission instructions for each individual program. For hard copy submissions, TPA will print and package applications according to submission instructions and will ship applications through a reliable carrier
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UNDERSTANDING & APPROACH
service such as FedEx in order to provide the City with tracking and delivery confirmation for the application. TPA will also obtain a receipt for proof of submission and provide the City with a final copy of all submitted application documents.
o Funding Advocacy: Throughout the grant application process TPA will leverage relationships with relevant officials and program officers in various state and federal funding agencies to ensure that City grant applications are aligned with the goals of the specific grant program and that the applications are well-crafted and well-positioned for funding. o State Budget Funding Opportunities: In an effort to maximize state funding, TPA will work with the City to identify projects and other funding priorities that may be suitable for funding through the State Budget. TPA will coordinate with the City to develop supporting materials for the budget request. TPA will also work with members of the City’s state legislative delegation, along with the Assembly and Senate Budget Committees, to gain support for the inclusion of the City’s project in the final State Budget approved by the Legislature.
o Federal Earmark Opportunities: In an effort to maximize federal funding, TPA will work with the City to identify projects and other funding priorities that may be suitable for funding through the Federal Earmark process. TPA will coordinate with the City to develop supporting materials for the earmark request. TPA will also work with members of the City’s federal legislative delegation to gain support for the inclusion of the City’s project.
• Post-Grant Submittal Advocacy: TPA will frequently contact legislators and agency officials to follow up on the status of a grant application and promote its need and urgency. This will include drafting letters of support after grant submissions and distributing them to legislators for their consideration. In addition, TPA will work with legislators to reach out to individual granting agencies to provide background on the City’s projects and convey their support for those projects.
• Post-Award Grant Administration and Compliance: TPA will also assist, as needed, with post-award administration and compliance for all grant applications submitted by TPA on behalf of the City. This assistance will include interacting with granting agencies on behalf of the City, providing support for the drafting and submission of required reports and evaluations, and other tasks related to the successful monitoring of and compliance with the program requirements. • Post-Award Services—Above and Beyond Advocacy: TPA has a track record of success with post-award grant administration and retention. TPA has worked on behalf of clients who, due to unforeseen circumstances, have needed to request an extension of the grant performance period to accomplish project deliverables. TPA is prepared to engage in the legislative process and work with legislators to get bills passed that would allow for the City to retain its grant funding after the performance period would have otherwise ended. Additionally, TPA is prepared to work directly with the City and agencies to secure scope of work changes to already awarded projects to ensure the City will not have to return any hard-won grant funding. • Comprehensive Follow-Up on Unsuccessful Applications: Despite all best efforts, some grant applications are not selected for funding. In those instances where grant applications are unsuccessful, TPA will work with the relevant state and federal funding agencies to set up in-person or telephone debriefing sessions to discuss the grant applications and how to best revise the grant applications for the next funding round to ensure success.
• Provide Monthly Progress Reports: TPA will confer regularly with the City on our activities. TPA will provide timely electronic monthly reports on the status of all funding activity, such as current funding opportunities, current applications, submitted applications, and post-grant submittal advocacy. In addition to written reports, TPA will be available to the City for conference calls, in-person briefings, and meetings.
Estimated Costs for Grant Writing Services | City of Fountain Valley Page 1 Estimated Costs for
Grant Writing Services
Estimated Costs for Grant Writing Services | City of Fountain Valley Page 1
ESTIMATED COSTS
ALL-INCLUSIVE RETAINER:
DESCRIPTION OF SERVICES MONTHLY FEE
Grant Writing Services $6,000*
• Conduct Detailed Orientation Included
• Craft Strategic Funding Plan Included
• Identify, Research, and Monitor Grant Funding Opportunities Included • Grant Application Development and Submittal Included
• Establishment of Clear Accountabilities Included
• Provide Overview of Full Applications Requirements Included • Assemble Project Background and Details Included
• Coordinate Technical Project Details Included
• Draft Written Proposal Included
• Incorporate Feedback to Finalize Proposal Included
• Submit Completed Application Included
• Funding Advocacy Included
• Post-Grant Submittal Advocacy Included
• Post-Award Grant Administration and Compliance Included • Post-Award Services—Above and Beyond Advocacy Included • Comprehensive Follow-Up on Unsuccessful Applications Included *The monthly fee includes all reasonable business and travel expenses.
ANNUAL NOT-TO-EXCEED AMOUNT: $72,000
TPA does NOT institute a limit on the number of funding opportunities that we will pursue on behalf of a client. For this reason, TPA recommends our monthly fee option as a more cost-effective option for the City than a per-project or hourly fee.
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ESTIMATED COSTS
HOURLY RATES FOR KEY PERSONNEL:
NAME & TITLE HOURLY FEE
Christopher Townsend, President $350*
Alex Gibbs, Grants Manager $275*
Christine Rose, Senior Associate $250*
Anastasia Heaton, Associate $225*
Sammi Maciel, Associate $225*
Nicolette Genovese, Associate $225*
*The hourly fee includes all reasonable business and travel expenses.
Exhibit “B”
InsuranceSpecifications
EXHIBIT “B”
INSURANCE SPECIFICATIONS
Without limiting CONSULTANT’s indemnification of CITY, and prior to performing any work under this AGREEMENT or receiving any compensation, CONSULANT shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form that is satisfactory to CITY.
General liability insurance. CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than dollars per occurrence, dollars general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability.
[Check if Applicable] Automobile liability insurance. CONSULTANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of CONSULTANT arising out of or in connection with the work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than dollars combined single limit for each accident. [Check if Applicable] Workers’ compensation insurance. CONSULTANT shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least dollars). CONSULTANT shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers. [Check if Applicable] Umbrella or excess liability insurance. CONSULTANT shall obtain and maintain an umbrella or excess liability insurance policy with limits of not less than dollars that will provide bodily injury, personal injury, and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
[Check if Applicable] Professional liability (errors & omissions) insurance.
CONSULTANT shall maintain professional liability insurance that covers the services to
be performed in connection with this AGREEMENT, in the minimum amount of dollars per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this AGREEMENT and CONSULTANT agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this AGREEMENT.
[Check if Applicable] Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on CONSULTANT’s Pollution Liability form or other form acceptable to CITY providing coverage for liability arising out of sudden, accidental, and gradual pollution and remediation. The policy limit shall be no less than dollars per claim and in the aggregate. All activities contemplated in this AGREEMENT shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites. Products/completed operations coverage shall extend a minimum of three years after project completion. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage.
Policy shall specifically provide for a duty to defend on the part of the insurer. The CITY, its officials, officers, agents, and employees, shall be included as insureds under the policy.
[Check if Applicable] Explosion, collapse, underground insurance.
CONSULTANT shall furnish a copy of a public liability and property damage insurance policy with “XCU” or equivalent coverage in an amount not less than dollars per person and dollars per occurrence for personal injury. The limit of property damage liability shall be not less than dollars for each occurrence as payment for damages to property which may result from or be caused by such public display of fireworks and arising from any acts of the CONSULTANT, its agent, employees, or subcontractors presenting such public display. CITY, its officers, agents, and employees shall be additional insureds under the policy. CONSULTANT shall not cancel the insurance coverage without fifteen (15) days prior written notice to the State Fire Marshal.
Proof of insurance. CONSULTANT shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsement must be approved by CITY prior to commencement of performance. Current certification of insurance shall be kept on file with CITY at all times during the term of this contract.
CITY reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. CONSULTANT shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of this
AGREEMENT by CONSULTANT, his/her/its agents, representatives, employees, or subconsultants. If this AGREEMENT involves construction, CONSULTANT must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. CITY and its officers, officials, employees, and agents shall continue as additional insureds under such policies.
CITY’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT’s payments. In the alternative, CITY may cancel this AGREEMENT.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY. Notwithstanding the foregoing, XCU insurance shall have a rating of at least B-VI.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow CONSULTANT or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONSULTANT hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). CONSULTANT acknowledges and agrees that any actual or alleged failure on the part of CITY to inform CONSULTANT of noncompliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder.
Specifications not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.
Notice of cancellation. CONSULTANT agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess liability
policies. Coverage available to the additional insured shall be primary and noncontributory.
Agency’s right to revise specifications. CITY reserves the right at any time during the term of the AGREEMENT to change the amounts and types of insurance required by giving CONSULTANT ninety (90) days advance written notice of such change. If such change results in substantial additional cost to CONSULTANT, CITY and CONSULTANT may renegotiate CONSULTANT’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.
Timely notice of claims. CONSULTANT shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from CONSULTANT’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. CONSULTANT shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
CITY OF FOUNTAIN VALLEY
CITY COUNCIL
COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: December 19, 2023
Members of the City Council
SUBJECT: Approve Amendment No. 7 to Contract 18-18 (Munis CON 1146) with Psomas for an amount not-to-exceed $175,000 for continued project management, design review, and construction management services related to the I-405 Improvement Project.
Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☐ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:
Staff recommends that the City Council approve Amendment No. 7 to Contract 18-18 (Munis CON 1146) with Psomas for an amount not-to-exceed $175,000 for continued project management, design review, and construction management services for the I-405 Improvement Project from January 2024 through August 2024.
The expenses incurred by the City for Psomas’ services related to the I-405 Improvement Project are 100% reimbursable per the terms of the Cooperative Agreement C-5-3613 with OCTA. To date, OCTA has reimbursed the City of Fountain Valley approximately $2.9M in costs.
The I-405 Improvement project began construction in early 2018 where Psomas was selected, through a competitive RFP process to serve as the City’s I-405 consultant team for project management, design review, and construction management services. The I-405 Improvement project is in its final stages of completion where all project bridges were open to the public in early Fall 2023. Although the I-405 is now open to the public, there is still much work to be done in finalizing the project including landscape, pavement restoration, traffic signal timing restoration and contractual agreements between the City and Caltrans which require continued consulting services from Psomas.
Psomas Amendment No. 7 to CON 18-18 (Munis CON 1146)
December 19, 2023
DISCUSSION:
On April 5, 2016, City Council approved Cooperative Agreement No. C-5-3613 between the Orange County Transportation Authority (OCTA) and the City of Fountain Valley for the I-405 Improvement Project. The Cooperative Agreement allows for the I-405 project improvements to move forward, memorializes the responsibilities of both the City and OCTA throughout the project and upon completion, and provides the financial mechanism for the City to receive $3,100,700 in reimbursement funds for staff time and consultant assistance throughout the project. Due to the magnitude of work required for this project, reflected in the value of Psomas’ original contract and subsequent amendments to the contract where an amendment to the Cooperative Agreement with OCTA is necessary to provide additional funding to cover costs related to the City’s involvement in the I-405 project. City staff had initiated those discussions with OCTA in anticipation of the need to amend the Cooperative Agreement.
The expenses incurred by the City for Psomas’ services related to the I-405 Improvement Project are 100% reimbursable per the terms of the Cooperative Agreement with OCTA, with an initial commitment/allocation of $975,700 in funding to the City. Following a lengthy negotiation process between OCTA project management staff and the City’s Public Works staff, on April 8, 2019, the OCTA Board of Directors approved an additional $1,985,000, provided by Amendment No. 3 to the Cooperative Agreement between OCTA and the City.
Due to the magnitude and complexity of the I-405 Improvement Project, and the expenses incurred by the City for Psomas’ services, in December 2023, the OCTA administratively approved an additional $140,000, provided by Amendment No. 8 to the Cooperative Agreement between OCTA and the City. The additional funding is critical to allow the City to meet its commitment to supporting the project through its completion date, of which is anticipated to be late 2024/early 2025.
Per the terms of the Cooperative Agreement, the City has a responsibility to promptly review, provide comments on and approve all plans and other submittals, field inspect improvements, attend field meetings, and address many other project demands related to the I-405 Improvement Project in a timely manner to facilitate the OCTA's delivery of the Project. As this Project is being constructed via a design-build (DB) process, the submittal review process is accelerated. Due to inadequate City staffing levels and the volume of work to deliver the City's CIP, and handle normal, operating City business, in early 2018, it was identified that there would be a need to retain a consulting team to address the I-405 review and inspection process. To secure a consulting team, a Request for Proposals (RFP) was issued to five reputable consulting firms who have similar experience with this type of workflow and the I-405 project.
In response to the RFP, the City received two (2) proposals: one from Psomas and one from Interwest. Upon review and ranking of the two (2) proposals, Psomas ranked higher and on April 3, 2018, the City Council awarded a contract to Psomas. As the I-405 project will continue until end of 2024/early 2025, the contract term with Psomas currently expires at the end of December 2023. The structure of the contract is such that the scope of services and the corresponding fees are reviewed annually, at a minimum, with amendments to the original contract presented to City Council for review and approval when additional amendments are needed. The original contract scope encompassed the period from April 3, 2018 (while reaching back a few weeks to capture reviews that are past due) through December 31, 2018.
Psomas Amendment No. 7 to CON 18-18 (Munis CON 1146)
December 19, 2023
During this time, Psomas' time spent and corresponding charges were slightly less than anticipated monthly, which allowed their services to extend beyond December 2018 without need for an amendment until March 5, 2019. The original contract billed on a Time and Material basis as needed for an amount not-to-exceed $643,452.
On March 5, 2019, City Council approved Amendment No. 1 to Psomas Contract 18-18 (Munis CON 1146) for $180,000 from March 2019 through May 2019. On April 30, 2019, City Council approved Amendment No. 2 to Contract 18-18 (Munis CON 1146) for $397,748 from June 2019 through December 2019. On March 17, 2020, City Council approved Amendment No. 3 to Contract 18-18 (Munis CON 1146) for $681,954 from January 2020 through December 2020. On December 9, 2020, City Manager approved Amendment No. 4 for a time extension only from December 2020 through June 30, 2021. On May 4, 2021, City Council approved Amendment No. 5 for $743,047 from July 2021 through December 2022. On December 6, 2022, the City Council approved Amendment No. 6 for $229,022 from January 1, 2023 through December 31, 2023.
Due to the magnitude and complexity of the I-405 Improvement Project, as well as the expenses incurred by the City for Psomas’ services, in December 2023, OCTA administratively approved an additional $140,000, provided by Amendment No. 8 to the Cooperative Agreement between OCTA and the City. The basic outline of the scope of services is to serve as an extension/augmentation of City staff and assist the City, and in some cases take a lead role, with tasks related to the I-405 Improvement Project, including:
Overall project management including being the central clearinghouse for submittal reviews and processing
Attending meetings with and on behalf of the City
Conducting field reviews and construction observation o Traffic Management Plan (TMP), detours, and construction-related signal timing o All civil engineering and utility improvements
Design reviews for the following major areas:
o Civil design including roadway, drainage, grading, and utilities o Traffic including Traffic Management Plan (TMP), traffic signals, signing & striping, traffic control, detour plans, traffic detour, and construction-related signal timing plans, implementing and fine-tuning signal timing plans o Water Quality Management Plans (WQMPs)
o Landscape Element plan review
o Landscape Element inspections
The construction activities will continue through early 2025. However, there is much progress. Below is a summary of the progress and work that will be required through the end of the project:
1. All the bridges have been completed and open to the public. However, City Project team will work on remaining punch list items including the review and inspection of all associated traffic control and lane closures on city streets.
2. Landscaping work has had significant progress, where it is anticipated that all landscaping work will be completed in late summer of 2024. The remaining landscape
Psomas Amendment No. 7 to CON 18-18 (Munis CON 1146)
December 19, 2023
work will require continuous review and inspection including associated traffic control and lane closures on city streets.
3. City Project team will work on ensuring improvements related to sidewalks, ADA ramps, fire hydrants, water meters for irrigation, drainage improvements, traffic signals, pavement, striping, signing, and pavement restoration are completed through the end of December 2025.
4. All the new water lines have been installed in the new Bridges. City Project team will work on ensuring all associated waterline elements including water valves are reviewed and receive final inspection.
5. All planned sewer line work within the 405 improvement area have been completed and City Project team will work on ensuring sewer facilities are functional including the review and inspection of manhole covers and their respective finished surfaces.
6. City Project team will work on ensuring all City storm drain systems are inspected for cleanliness, inlet filters and installed and working properly, and all outstanding manhole covers are raised to finished surface.
7. City Project team will work on ensuring all city traffic signals are operating at pre-project conditions including the restoration of traffic signal timing.
8. City Project team will work with OCTA and the I405 contractor to ensure the restoration of all city roads that experienced road degradation due to several years of I405 related traffic detours.
9. City Project team will work on ensuring all roadway features that may have been impacted due to the project are inspected, including the existing pavement distress and repairs, potholes, striping, signs, curbs and gutters, ADA ramps, fencing, and sidewalk widths, new pavement, and that the Final As-built Plans are inspected as well.
10.Reservoir #1: Inspect Improvements inside, Irrigation mainline, flood lighting for the tank, pending repairs to fence, and graffiti coating.
11.All Electrical features: Inspect traffic signals (TS), connectivity, cabling, controllers, service meters, fiber connections (if any), TS timings (New based on new traffic data), CCTV cameras, EVPs, streetlights, existing streetlights, New Pedestrian lighting on bridges and connectivity.
12.Utilities: Inspect water lines, sewer lines, water meters, valves, and manholes; CCTV all sewer network, waterlines in bridges; and ensure air release valves are operational and accessible.
13.Fiber: Check all new and existing cables are operational.
14.Storm Drains/SWPPP: Inspect all new drainage inlets to ensure that they are installed with filters; CCTV the city system for clean pipes and Brookhurst channel access; and ensure all MH covers have been raised and are accessible.
15.Landscape: Inspect all recycled water systems used by Caltrans for irrigation with freeway landscape, and on-going landscaping at seven (7) bridges/interchanges to ensure proper plants establishment.
16.Contracts/Agreements: Review, assess and approve Maintenance Agreements, Encroachment Permits, Utility Permits, Cooperative Agreement (Closure Statement), Staff is recommending City Council approve Amendment No. 7 to Contract 18-18 (Munis CON 1146) with Psomas for an amount not-to-exceed $175,000 for continued project management, design review, and construction management services related to the I-405 Improvement Project.
Psomas Amendment No. 7 to CON 18-18 (Munis CON 1146)
December 19, 2023
FISCAL REVIEW:
Project Budget
Original Contract Amount of
Cooperative Agreement
Approved OCTA $975,700
Cooperative Agreement
C-5-3613 Amounts Amendment #3* to Add
Additional Funds to
Cooperative Agreement
$1,985,000
Administratively Approved
OCTA Cooperative
Agreement Amendment
Amount
Amendment #8* to Add
Additional Funds to
Cooperative Agreement
$140,000 ⴕ
OCTA Cooperative Agreement Total $3,100,700
*Note: Only Amendments #3 & #8 address the funding for Psomas consulting services. ⴕ Amendment #8 presented to City Council on December 19, 2023.
Project Costs*
Psomas CON 18-18 $643,452
Amendment No.1 $180,000
Amendment No. 2 $397,748
Amendment No. 3 $681,954
Amendment No. 4 Time Extension Only
Amendment No. 5 $743,047
Amendment No. 6 $229,022
Amendment No. 7** $175,000
Albert Grover (AGA) CON 17-15 + Amendment No. 1 $93,735 Interwest CON 17-22 $25,000
Staff time Costs Expended $193,120.79
Estimated Future Staff Time $10,000.00
Total $3,372,078.79
Psomas Charges Related to Utility Agreements ($278,576.97) Grand Total $3,093,501.82
*Note: The financial reimbursable costs shown here are estimates from data derived as part of the City’s recent transition from Incode to Munis.
** Amendment No. 7 presented to City Council on December 19, 2023 Remaining Amount in OCTA Cooperative Agreement Total
OCTA Cooperative Agreement Total $3,100,700
Project Costs $3,093,501.82
Total $7,198.18
There is adequate Project Budget to fund the Costs for the I-405 Improvement Project.
Psomas Amendment No. 7 to CON 18-18 (Munis CON 1146)
December 19, 2023
All consultant services fees incurred by the City for Psomas’ services related to the I-405 Improvement Project are 100% reimbursable by OCTA per the terms of Cooperative Agreement No. C-5-3613 between the Orange County Transportation Authority (OCTA) and the City of Fountain Valley for the I-405 Improvement Project. To date, OCTA has reimbursed the City of Fountain Valley approximately $2.9M in costs.
To date, City of Fountain Valley staff and OCTA negotiated a total of $3,100,700 available to the City for consultant services reimbursements. In addition, a portion of Psomas’ time will be charged against the numerous Utility Cooperative Agreements the City also has with OCTA for work related to various water and sewer line modifications throughout the City due to the I405 project.
It should be noted that future amendments to Psomas’ contract will require additional amendments to the OCTA cooperative agreement C-5-3613 by virtue of future negotiations with OCTA.
PUBLIC NOTIFICATION:
Not applicable.
ENVIRONMENTAL IMPACT REVIEW:
Not applicable.
ATTORNEY REVIEW:
The Attorney for the City has reviewed and approved Amendment No. 8 to OCTA Cooperative Agreement C-5-3613 and Amendment No. 7 to Contract 18-18 (Munis CON 1146) with Psomas.
ALTERNATIVES:
Alternative No. 1: Approve Amendment No. 7 to Contract 18-18 (Munis CON 1146) with Psomas for an amount not-to-exceed $175,000 for project management, design review, and field observation of improvements related to the I-405 Improvement Project from January 2024 through August 2024. This is the recommended alternative.
Alternative No. 2: Do not approve Amendment No. 7 to Contract 18-18 (Munis CON 1146) with Psomas, for amount not-to-exceed $175,000 for project management, design review, and field observation of improvements related to the I-405 Improvement Project from January 2024 through August 2024. This is not the recommended alternative as retention of the Psomas team is critical to the City in many ways. It allows the City to fulfill its responsibility to review and provide comments on all plans and other submittals related to the I-405 Improvement Project promptly as outlined in Cooperative Agreement No. C-5-3613 between the OCTA and the City for the I-405 Improvement Project. It also ensures that the plans and ultimately the construction, are being performed to City standards and that the City’s interests are best represented by providing this robust augmentation to support City staff.
Psomas Amendment No. 7 to CON 18-18 (Munis CON 1146)
December 19, 2023
RECOMMENDATION:
Staff recommends that the City Council approve Alternative No. 1, which is to approve Amendment No. 7 to Contract 18-18 (Munis CON 1146) with Psomas for an amount not-toexceed $175,000 for project management, design review, and field observation of improvements related to the I-405 Improvement Project for the period January 2024 through August 2024.
Prepared by: Terri Phan, Management Aide
Reviewed by: Temo Galvez, P.E., Deputy Public Works Director / City Engineer Approved by: Scott Smith, P.E., Director of Public Works Fiscal Review by: Ryan Smith, Finance Director/City Treasurer Approved by: Maggie Le, City Manager
Attachment 1: Amendment No. 7 to Psomas CON 18-18 (Munis CON 1146)
CITY OF FOUNTAIN VALLEY
CITY COUNCIL
COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: December 19, 2023
Members of the City Council
SUBJECT: City of Fountain Valley Six Month Strategic Objectives Adoption for November 16, 2023 through May 23, 2024
Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☒ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☒ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:
On November 16, 2023 the City Council held a strategic planning session with executive management team and department managers. Those that were in attendance collaborated to establish the City’s six-month strategic planning objectives for November 16, 2023 through May 23, 2024 for adoption. The strategic plan has and will continue to serve as a guideline for both the Council and City staff as we work to achieve our goals over the next few years. The Strategic Plan goals on the attached spreadsheet have been updated so that the City Council can see the progress that has been made on the action items.
DISCUSSION:
During the City’s Strategic Planning session on November 16, 2023, City Council, executive management team including department managers discussed achievements and missed opportunities.
Through the collaborative efforts, City Council and City staff help clearly define the goals and priorities of the City in which a finalized Six Month Strategic Objectives Matrix for November 16, 2023 through May 23, 2024 was prepared for adoption.
The adopted 2023-2026 goals were and are not in any priority:
Enhance the culture and environment of “A Nice Place to Live” Achieve fiscal stability by evaluating processes and attract and retain revenue producing businesses/opportunities
Attract and retain quality staff through best practices and trends Maintain, build, and modernize infrastructure to support growth and future needs of the City
City of Fountain Valley Strategic Plan
December 19, 2023
City Council and City staff prepared the six-month objectives in support of the adopted goals for 2023- 2026. These objectives are attached for City Council approval under Attachment No. 1.
FISCAL REVIEW:
The fiscal impact has been budgeted in Fiscal Year 2023-24.
PUBLIC NOTIFICATION:
Not applicable.
ENVIRONMENTAL IMPACT REVIEW:
Not applicable.
ATTORNEY REVIEW:
Attorney for the City has reviewed this item.
ALTERNATIVES:
Alternative No. 1: Adopt the six-month strategic objectives matrix for November 16, 2023 through May 23, 2024.
Alternative No. 2: Direct staff to take an alternate action.
RECOMMENDATION:
Staff recommends that the City Council approve Alternative No. 1.
Prepared by: Maggie Le, City Manager
Reviewed by: Ryan Smith, Finance Director
Approved by: Colin Burns, Attorney for the City
Attachment:
1. Six Month Strategic Objectives Matrix for November 16, 2023 – May 23, 2024
A
C I T Y O F F O U N T A I N V A L L E Y
SIX-MONTH STRATEGIC OBJECTIVES
N o v e m b e r 1 6 , 2 0 2 3 – M a y 2 3 , 2 0 2 4
City of Fountain Valley Vision Statement
Fountain Valley is a safe, inclusive, and desirable community where you can live your best life! City of Fountain Valley Mission Statement
The City of Fountain Valley is a team driven organization committed to providing excellent service to our community through our core values.
Core Values
Fiscal Stability, Honesty, Integrity and Ethical Behavior, Teamwork, Innovation, Quality of Life, and Excellent Customer Service THREE-YEAR GOAL: ENHANCE THE CULTURE AND ENVIRONMENT OF “A NICE PLACE TO LIVE”
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGET
REVISE
D
BUDGET
1. By March 5,
2024, to City
Manager
Police Chief-lead with Deputy
City Manager/Community
Development Director
Present City’s action plan for the Central Cities
Navigation Center to City Manager.
N/A
2. By March 19,
202, City Council
meeting
Community Services Directorlead with Finance Director
and Public Works Director
Create an RFP for Parks Master Plan. N/A
B
THREE-YEAR GOAL: ACHIEVE FISCAL STABILITY BY EVALUATING PROCESSES, AND ATTRACT
AND RETAIN REVENUE PRODUCING BUSINESSES/OPPORTUNITIES
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGET
REVISE
D
BUDGET
1. By March 19, 2024,
City Council meeting
Finance Director-lead
and Executive
Management Team
Prepare and present the fee study results to City Council for adoption.
In budget
2. By February 21, 2024,
City Council Meeting
Finance Director Present potential amendments languages of the Responsible Spending Pledge with feedback from the
Measure HH Advisory Committee for City Council
consideration.
N/A
3. By February 21,
2024, City Council
Meeting
Deputy City
Manager/Community
Development Director
Present and prioritize the Economic Development Plan’s
goals and objectives with implementation schedule for
City Council consideration.
N/A
4. By March 19, 2024,
City Council Meeting
City Attorney-lead
with Finance Director
and City Clerk
Present a potential Transit Occupancy Tax increase
assessment option.
N/A
C
THREE-YEAR GOAL: ATTRACT AND RETAIN QUALITY STAFF THROUGH
BEST PRACTICES AND TRENDS
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGE
T
REVIS
ED
BUDGET
1. By December
19, 2023, city
Council
Meeting
HR Director,
Community Services
Director and
Engagement Team
Present and bring forward top trends in workforce and labor market for approval and adoption.
N/A
2. By April 16,
2024, City
Council
meeting
HR Director and
Engagement Team
Based on the December 19, 2023 recommendation on
priorities on workforce top trends, implement City Council direction on professional development, team building
experience and/or work schedule options.
Need budget
D
THREE-YEAR GOAL: MAINTAIN, BUILD, AND MODERNIZE INFRASTRUCTURE TO SUPPORT
GROWTH AND FUTURE NEEDS OF THE CITY
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGET
REVISE
D
BUDGET
1. By April 16, 2024, City
Council meeting
Public Works Director
and IT Director
Present current and future plans for citywide high speed internet access.
In
budget
2. By May 21, 2024, City
Council Meeting
Public Works Director
and Fire Chief
Finalize the bid process for the demolition and
design phases for the 17101 Bushard property.
Initiate demolition and start work towards 30% of
design.
Research Fire Station 1 potential project funding
and ongoing revenue opportunities.
In
budget
3. By May 7, 2024, City
Council meeting
IT Director Build, upgrade, and modernize a secure network infrastructure. Starting phase 1.
In
budget
4. By February 20,
2024, City Council
meeting
Public Works
Director-lead and
Finance Director
Present to City Council a best practice for a multi-year systematic approach to program and fund building
maintenance needs for City facilities.
N/A
CITY COUNCIL APPOINTMENTS 2023
Committee/Board Del. Alt. Contact Phone Address E-mail
Advisory Committee for
Persons with Disabilities
Kim Constantine Jim Cunneen Jenni Worsham Ext. 447 Fountain Valley Community Services
[email protected]
Public Cable Television
Authority (PCTA)
Glenn
Grandis/Ted Bui
Santa Ana River Flood
Protection Agency
Patrick Harper Ted Bui James Wahner
Chairman
(714) 834-5142 P.O. Box 4048
Santa Ana, CA 92702-4048
League of California
Cities/City Selection
Glenn Grandis Mayoral
Rotation
Tony Cardenas (714) 425-5558 P.O. Box 28927
Anaheim Hills, CA 92809-
0164
[email protected]
Legislative Committee Jim Cunneen /
Ted Bui
Maggie Le Ext 412 Fountain Valley City Hall [email protected] OC Sanitation District
(OCSD)
Glenn Grandis Ted Bui Kelly Lore
Clerk of the Board
(714) 593-7433 P.O. Box 8127
10844 Ellis Avenue
Fountain Valley, CA 92708
[email protected]
OC Library Advisory Board Jim Cunneen Kim
Constantine
Alejandra “Alex”
Martinez
(Exec. Secretary)
(714) 566-3011 1501 E. St. Andrew Place
Santa Ana, CA 92705
[email protected]
OCTA I-405 Policy Working
Group (PWG)
Christina Byrne (714) 560-5334 550 S. Main Street
Orange, CA 92863
[email protected]
F.V. Community
Foundation
Glenn Grandis Ted Bui Rob Frizzelle
Community
Services Manager
(714) 593-4449 Community Services [email protected] Vector Control Kim Constantine Tawnia Pett
Clerk of the Board
(714) 971-2421
Ext. 112
13001 Garden Grove Blvd.
Garden Grove, CA 92843
[email protected]
SCAG So. Cal. Association
of Government/OCCOG
Patrick Harper Maggie Aguilar
Clerk of the Board
Deputy Clerk Cecilia
Pulido
(213) 630-1420 600 So. Main St., Suite 906
Orange, CA 92868
[email protected]
[email protected]
California Joint Powers
Authority
Ted Bui Rick Miller, City
Clerk
(562) 467-8700 8081 Moody Street
La Palma, CA 90623
[email protected]