Fountain Valley City Council
October 15, 2024

AGENDA

CITY COUNCIL/ SUCCESSOR

AGENCY TO THE FOUNTAIN

VALLEY AGENCY

FOR COMMUNITY DEVELOPMENT/

FOUNTAIN VALLEY HOUSING AUTHORITY

Closed Session 5:15 p.m.

Regular Meeting 6:00 p.m.

Tuesday, October 15, 2024
Council Chambers
10200 Slater Avenue
Fountain Valley, CA 92708
http://www.fountainvalley.org

MEETING ASSISTANCE: In compliance with the Americans with Disabilities Act, anyone needing special assistance to participate in a meeting of the government bodies listed herein should contact the City Clerk’s Office at (714) 593-4445. Notification 72 hours prior to the meeting allows the City to make reasonable arrangements to ensure accessibility to the meeting.

AGENDA COMMUNICATIONS: All revised or additional documents and writings related to an item on this agenda provided to all or a majority of the government body members after distribution of the agenda packet, are available for public inspection (1) in the City Clerk’s Office at 10200 Slater Avenue, Fountain Valley, CA 92708 during normal business hours; and (2) in the Council Chambers at the time of the meeting. Unless directed otherwise by a government body listed herein all actions shall be based on/memorialized by the latest document submitted as a late communication.

PUBLIC COMMENTS/PUBLIC HEARINGS: Persons wishing to address the City Council or other government body listed complete a speaker card and give it to the City Clerk prior to the public comment period. Requests to speak will not be accepted after the public comment session begins without permission of the Mayor/Chair. Speakers must limit remarks to a total of (3) three minutes and address the City Council through the Mayor. Comments to individuals or staff are not permitted. Scheduled Matters, including Public Hearings: Indicate on the card what item you want to address. Unscheduled Matters: Indicate on the card what subject matter you want to address. Comments must be related to issues that are within the jurisdiction of the governing body listed on the agenda. Pursuant to the Brown Act, the governing body may not enter into discussion regarding items not on the agenda.

CONSENT CALENDAR: All matters listed under the Consent Calendar are considered by the governing bodies listed herein to be routine and will be enacted on simultaneously with one motion without discussion unless separate action and/or discussion is requested by a governing body member, staff, or a member of the public.

PUBLIC HEARINGS: Persons wishing to speak in favor of or in opposition to a proposal are given an opportunity to do so during the public hearing. Those wishing to address a governing body during the hearing are requested to complete the speaker card and submit it to the City Clerk prior to the hearing. If a proposed action is challenged in court, there may be a limitation to raising only those issues raised during the hearing or in written correspondence received by the governing body at or before the hearing.

Note: The Fountain Valley City Council serves as the Successor Agency to the Fountain Valley Agency for Community Development (Successor Agency), the Fountain Valley Housing Authority, and the Fountain Valley Finance Authority. The Actions of the Successor Agency are separate and apart from the actions of the City Council.

ZOOM LINK INFORMATION
• Participants that choose to watch the City Council meeting through zoom are automatically placed in the waiting room and will only be allowed into the Zoom meeting if they request to make a public comment. In order to make a public comment, you will indicate through the chat feature which item you would like to speak on, and click on the “raise hand” icon to let the administrator know you wish to speak. • All participants are muted unless you are requesting to speak, at which time you will be allowed to unmute and make you comment.
• All public comments are allowed up to 3 minutes to speak.

Topic: City Council Meeting
Time: Oct 15, 2024 06:00 PM Pacific Time (US and Canada) Join Zoom Meeting
https://us02web.zoom.us/j/89345952008?pwd=JfnMJvCrs4h48tH9634wv6Kw04a7NH.1 Meeting ID: 893 4595 2008
Passcode: 690917

CLOSED SESSION
CALL TO ORDER 5:15 p.m.

PUBLIC COMMENTS (Closed Session matters only)
Persons wishing to speak on a Closed Session matter are requested to identify themselves by completing a blue speaker card indicating the item they want to address and to give the card to the City Clerk prior to the public comment period.

1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code §54957.6.

Agency Designated Representatives: City Manager, Maggie Le, Finance Director, Ryan Smith, Human Resources Director, Carrie Hanes, Community Development Director / Deputy City Manager, Omar Dadabhoy, Human Resources Manager, Tania Knauerhaze, Payroll Administrator, Briana Lazlo, Liebert Cassidy Whitmore Attorney, Laura Drottz Kalty, Attorney for the City, Colin Burns
Employee Organizations: Fountain Valley Municipal Employees Association (Field Services unit), Fountain Valley General Employees Association (FVGEA), Fountain Valley Professional and Technical Employees (P&T)

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: Boys & Girls Club: 17565 LOS ALAMOS ST., FOUNTAIN VALLEY CA 92708 & 10200 SLATER AVE., FOUNTAIN VALLEY CA 92708
Agency negotiator: Maggie Le, City Manager; Omar Dadabhoy, Deputy City ManagerCommunity Development Director; Rob Frizzelle, Community Services Director, Ryan Smith, Finance Director; Scott Smith, Public Works Director, Colin Burns, Attorney for the City Negotiating parties: Fountain Valley and Boys and Girls Club of HV Under negotiation: Price and terms of payment

OPEN SESSION
CALL TO ORDER 6:00 p.m.

INVOCATION Mayor Glenn Grandis
SALUTE TO THE FLAG Vice Mayor Ted Bui

CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY/ ROLL CALL Council Members: Constantine, Cunneen, Harper, Vice Mayor/Vice Chair Bui, Mayor/Chair Grandis

ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS

CITY MANAGER / MAYOR UPDATE

PRESENTATIONS
• Presentation by Southern California Edison regarding a Vault Replacement Project at Brookhurst & Edinger – Introduction by Scott Smith, Public Works Director

FIRST CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS (Unscheduled Matters Only)
The Unscheduled Matters Public Comments portion will last 15 Minutes at the beginning of the meeting. Any requests to speak on unscheduled matters after the initial 15 minutes, will be heard at the end of the meeting, unless the Mayor approves an extension of this time. If an individual speaks during the First unscheduled matters time period, they do not get to speak at the end of the meeting as well. Persons wishing to speak on an unscheduled matter are requested to identify themselves by completing a blue speaker card and to give the card to the City Clerk. Each person will have up to 3 minutes to speak. The City Clerk will call upon those that wish to speak.

PUBLIC COMMENTS (Scheduled Matters Only)
Persons wishing to speak on Agenda item(s) are requested to identify themselves by completing a blue speaker card indicating the item they want to address and to give the card to the City Clerk prior to the public comment period. Each person will be given up to 3 minutes to speak on the entire Consent Calendar, 3 minutes to speak on each item pulled from the consent calendar, and 3 minutes to speak on any agendized item(s) not appearing on the Consent Calendar.

CONSENT CALENDAR
Consent Calendar Items 1 – 3 will be approved simultaneously with one motion, unless separate action/or discussion is requested.

1. Waive the reading in full of all ordinances under consideration and direct the Mayor to read by titles only.

2. Receive and File the Draft Minutes of the October 1, 2024 Regular City Council Meeting

3. Approve the Register of Demands for the period of 9/20/2024 and 10/4/2024 Page 14 Recommended Action: Staff recommends Alternative No. 1 to approve the attached Register of Demands representing payments made by the City of Fountain Valley between 9/20/2024 and 10/4/2024 for a total of $1,415,591.14.

ADMINISTRATIVE ITEMS

4. (1) Motion to Renew Prior Failed Motion to Approve Second Reading and Adoption of an Ordinance Increasing Council Member Compensation
(2) Approve Second Reading and Adoption of an Ordinance Increasing Council Member Compensation – Presentation by Colin Burns, Attorney for the City Page 27 Recommended Action: This item is at City Council's Discretion

5. Water Master Plan and Water Rate Study – Presentation by Kyle Hilton, Associate Engineer

Recommended Action: It is recommended that the City Council approve Alternative No. 1, which is to:

Accept the proposals and award a professional service contract to MKN & Associates for the Water Master Plan and Water Rate Study, Project No. 24038, in the amount not-to-exceed $577,304.

6. Approval of an agreement with Brightly, a Siemens company, in a total amount of $188,610.41 for a Facility Condition Assessment, Americans with Disabilities Act Accessibility Study, and a 21 month subscription for software products and implementation – Presentation by Scott Smith, Public Works Director Page 115
Recommended Action: Staff is requesting City Council approval of Alternative No. 1 to approve an agreement with Brightly, a Siemens company, in a total amount of $188,610.41 for a Facility Condition Assessment, Americans with Disabilities Act Accessibility Study, and a 21 month subscription for software products and implementation.

7. Approval of the Second Amendment to Site Lease with Option for the SBA Monarch Towers III, LLC cell tower at Harper Park to amend the rental terms and add DISH as a subtenant – Presentation by Scott Smith, Public Works Director Page 144 Recommended Action: Staff is requesting City Council approval of Alternative No. 1 to approve the Second Amendment to Site Lease with Option for the SBA Monarch Towers III, LLC cell tower at Harper Park to amend the rental terms and add DISH as a subtenant.

8. City of Fountain Valley Six Month Strategic Objectives Adoption for September 26, 2024 through March 27, 2025 Presentation by Maggie Le, City Manager Page 158 Recommended Action: Staff recommends that the City Council approve Alternative No. 1, Adopt the six-month strategic objectives matrix for September 26, 2024 through March 27, 2025.

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION

SECOND CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS (Unscheduled Matters Only)
Persons wishing to speak on an unscheduled matter are requested to identify themselves by completing a blue speaker and to give the card to the City Clerk. Each person will have up to 3 minutes to speak. The City Clerk will call upon those that wish to speak.

CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY AB 1234/GENERAL

COMMENTS

ADJOURN THE MEETING OF THE CITY COUNCIL/SUCCESSOR

AGENCY/HOUSING AUTHORITY
The next Regular Meeting of the Fountain Valley City Council is November 5, 2024, at 6:00 p.m., in the Fountain Valley Council Chambers, 10200 Slater Avenue, Fountain Valley.

MINUTES OF THE

CITY COUNCIL/ SUCCESSOR AGENCY TO THE FOUNTAIN

VALLEY AGENCY

FOR COMMUNITY DEVELOPMENT/ FOUNTAIN VALLEY

HOUSING AUTHORITY
Regular Meeting 6:00 p.m.

Tuesday, October 1, 2024
Council Chambers

OPEN SESSION
CALL TO ORDER 6:00 p.m.

INVOCATION Council Member Jim Cunneen
SALUTE TO THE FLAG Council Member Ted Bui

CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY/ ROLL CALL Council Members Present: Constantine, Cunneen, Harper, Vice Mayor/Vice Chair Bui, Mayor/Chair Grandis
Council Members Absent:

ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS
None

CITY MANAGER / MAYOR UPDATE
City Manager Maggie Le provided her update.

Mayor Grandis provided his update.

PRESENTATIONS
 Advisory Committee for Persons with Disabilities Annual Awards - Presentation by ACPD Chair John Borack
Committee Chair John Borack recognized the recipients receiving the awards from the Committee for Persons with Disabilities.
 Presentation of Proclamation Supporting Breast Cancer Awareness Month – Presentation by Mayor Grandis

Mayor Grandis read the proclamation and invited Fire Chief Bill McQuaid to speak more about what the Fire Department does to honor Breast cancer Awareness month.

FIRST CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS (Unscheduled Matters Only)
Katie Watkins, Katy Wright and Rebecca Quist

CONSENT CALENDAR
Consent Calendar Items 1 – 3 and 6 - 9 were approved simultaneously. Item Numbers 4 and 5 were pulled by Council Members.

1. Waive the reading in full of all ordinances under consideration and direct the Mayor to read by titles only.

ACTION: Move to waive the reading in full of all ordinances under consideration and direct the Mayor to read by titles only.

MOTION: Constantine SECOND: Harper
AYES: Constantine, Cunneen, Harper, Bui, Grandis
NOES: None
ABSENT: None
ABSTAIN: None

2. Receive and File the Draft Minutes of the September 17, 2024 Regular City Council Meeting ACTION: Move to Receive and File the Draft Minutes of the September 17, 2024 Regular City Council Meeting.

MOTION: Constantine SECOND: Harper
AYES: Constantine, Cunneen, Harper, Bui, Grandis
NOES: None
ABSENT: None
ABSTAIN: None

3. Approve the Register of Demands for the period of 9/7/2024 to 9/19/2024 ACTION: Move to Approve the Register of Demands for the period of 9/7/2024 to 9/19/2024.

MOTION: Constantine SECOND: Harper
AYES: Constantine, Cunneen, Harper, Bui, Grandis
NOES: None
ABSENT: None

ABSTAIN: None

4. Pulled by Council Member Patrick Harper
Second Reading and Adoption of an Ordinance to (1) Amend Fountain Valley Municipal Code

10.64.010 to establish regulations related to electrical bicycles and include definitions of Ebikes and similar conveyances; (2) Implement training and educational programs for E-bikes; (3) Amend Fountain Valley Municipal Code to include regulations for E-bikes in parks.

ACTION: Move to Approve the Second Reading and Adoption of an Ordinance to (1) Amend Fountain Valley Municipal Code 10.64.010 to establish regulations related to electrical bicycles and include definitions of E-bikes and similar conveyances; (2) Implement training and educational programs for E-bikes; (3) Amend Fountain Valley Municipal Code to include regulations for E-bikes in parks.

MOTION: Grandis SECOND: Bui
AYES: Constantine, Cunneen, Bui, Grandis
NOES: Harper
ABSENT: None
ABSTAIN: None

5. Pulled by Mayor Grandis
Second Reading and Adoption of an Ordinance Increasing Council Member Compensation Public Comments: Anna Katsuki, Rudy Huebner, Katy Wright and Tracy Cameron Kuisel ACTION: Move to Approve the Second Reading and Adoption of an Ordinance Increasing Council Member Compensation.

MOTION: Harper SECOND: Constantine
AYES: Constantine, Harper
NOES: Cunneen, Bui, Grandis
ABSENT: None
ABSTAIN: None

6. Second Read and Adoption of Code Amendment NO. 24-01 – An Amendment to the Fountain Valley Municipal Code (FVMC) SECTION 21.10.030 TABLE 2-6 21.15.030 TABLE 2-10,

21.90.020(1), 21.90.020(8), 21.90.020(16), 21.20.090(19), 21.90.020(20), 21.48.050,

21.30.08 ACTION: Move to Approve the Second Reading and Adoption of Code Amendment NO.

24-01 – An Amendment to the Fountain Valley Municipal Code (FVMC) SECTION 21.10.030 TABLE 2-6 21.15.030 TABLE 2-10, 21.90.020(1),

21.90.020(8), 21.90.020(16), 21.20.090(19), 21.90.020(20), 21.48.050,

21.30.08. MOTION: Constantine SECOND: Harper
AYES: Constantine, Cunneen, Harper, Bui, Grandis
NOES: None
ABSENT: None
ABSTAIN: None

7. Approval of Amendment #1 to Contract #1408 between Leifkes Consulting, LLC, and the City of Fountain Valley for the administration of the Community Development Block Grant - Home Improvement Program
ACTION: Move to Approve Amendment #1 to Contract #1408 between Leifkes Consulting, LLC, and the City of Fountain Valley for the administration of the Community Development Block Grant - Home Improvement Program MOTION: Constantine SECOND: Harper
AYES: Constantine, Cunneen, Harper, Bui, Grandis
NOES: None
ABSENT: None
ABSTAIN: None

8. Home Improvement Program Policy Amendment – Increase Grant Amount ACTION: Move to Approve the Home Improvement Program Policy Amendment – Increase Grant Amount.

MOTION: Constantine SECOND: Harper
AYES: Constantine, Cunneen, Harper, Bui, Grandis
NOES: None
ABSENT: None
ABSTAIN: None

9. Annual Report of the Planning Commission and the Planning Department Activities for FY 2023-24
ACTION: Move to Approve the Annual Report of the Planning Commission and the Planning Department Activities for FY 2023-24.

MOTION: Constantine SECOND: Harper

AYES: Constantine, Cunneen, Harper, Bui, Grandis
NOES: None
ABSENT: None
ABSTAIN: None

ADMINISTRATIVE ITEMS

10. Orange County Power Authority Community Choice Aggregation Program and Membership Resolution
Public Comments: Mary Roberts, Chris Hilger, Tomas Castro, Vicki Johnson, Susan Sonne, Eric Lever, Dominic Benidelli, Emily Nguyen, Jake Comer, Vi Nguyen, Craig Preston, Aneesah Grayson
ACTION: Move to Approve the Orange County Power Authority Community Choice Aggregation Program and Membership Resolution
MOTION: Grandis SECOND: Cunneen
AYES: Cunneen, Harper, Bui, Grandis
NOES: Constantine
ABSENT: None
ABSTAIN: None

11. Approve the City of Fountain Valley Fund Balance Reserve Policy ACTION: Move to Approve the City of Fountain Valley Fund Balance Reserve Policy.

MOTION: Grandis SECOND: Bui
AYES: Constantine, Cunneen, Harper, Bui, Grandis
NOES: None
ABSENT: None
ABSTAIN: None

12. Resolution in Support of Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act on the November 5, 2024, General Election Ballot ACTION: Move to Approve a Resolution in Support of Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act on the November 5, 2024, General Election Ballot.

MOTION: Bui SECOND: Constantine
AYES: Constantine, Cunneen, Harper, Bui, Grandis
NOES: None
ABSENT: None

ABSTAIN: None

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
Council Member Harper requested that the city explore the possibility of installing flashing lights at school crosswalks. Second by Mayor Grandis.

Mayor Grandis requested that candidates seeking election to City Council get written permission from commercial property owners to place their political signs on their property. Second by Council member Constantine.

Council Member Constantine requested that the city investigate creating a policy prohibiting candidates for City Council from placing campaign signs in neighboring cities. There was no second.

CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS (Unscheduled Matters Only)
None
CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY AB 1234/GENERAL COMMENTS Vice Mayor Bui
September 18 Attended the PCTA Board Meeting
September 21 Attended the Ed Arnold Volunteer of the Year Awards September 22 Attended the Town Hall meeting hosted by Senator Janet Nguyen September 23 Attended the ICSC Conference
September 26 Attended the Strategic Planning Session
Council Member Cunneen
September 21 Attended the 60th Birthday for Mayor Grandis and the 8th Annual Ed Arnold Volunteer of the year Scholarship Gala
September 26 Attended the Semi-Annual Strategic Planning Session and the Fountain Valley City Council Candidate Forum
September 28 Attended the Hyundai hope on Wheels 5k Color Run Mayor Grandis
September 18 Attended the PCTA Board Meeting and then presented at the Fountain Valley High School GLOW Show
September 19 Attended the Community Foundation Board Meeting September 20 Attended the Bell Game
September 21 Attended the Rotary Volunteer of the Year Award September 22 Attended the Town Hall meetings for Elected Officials Roundtable and Senator Janet Nguyen
September 24 Attended the Boys and Girls Club Board Meeting September 25 Attended the OC Sanitation Board of Directors Meeting September 26 Attended the Strategic Planning Meeting and the Candidate Forum

September 28 Attended the Hyundai 5k fun run and color run October 1 Attended a meeting with the Interim Police Chief regarding plans for the Police Department

Council Member Constantine
September 17 Enjoyed a to go order from Chipotle on Brookhurst, a fundraiser for the Friends of the Fountain Valley Library and much later, stopped in late in the evening for the 40th Anniversary Celebration at Silky Sullivan’s.

September 19 Watched the “Livable California” Teleconference of California Governor Newsom signing legislation addressing homelessness and expanding affordable housing.

Later, as the City of Fountain Valley’s Trustee to the Orange County Mosquito and Vector Control District, I attended their monthly Board Meeting at the their District headquarters in Garden Grove. Later, I attended the Fountain Valley Community Foundation Grants Meeting, their monthly Board of Directors Meeting, and their Volunteer Meeting at Founders Village Senior and Community Center.

September 20 Stopped in at the Southern California Blood Bank Blood Drive, hosted by the City of Fountain Valley, in the Fountain Valley Recreation Center parking lot.

September 22 Stopped in at the “Community Town Hall” legislative and local update featuring California State Senator Janet Nguyen, Fountain Valley Mayor Glenn Grandis and Fountain Valley Vice Mayor Ted Bui at Founders Village Senior and Community Center. I was there briefly, till I learned from our Attorney for the City it was in my best interest to leave so there wouldn’t be a Brown Act violation. Turns out, it was ok to stay, as the City did not host the Meeting.

September 24 Watched the Orange County Board of Supervisors Meeting on the County Orange’s website.

September 26 Participated in the bi-annual Fountain Valley Strategic Planning Study Session Meeting at the Fountain Valley Recreation Center, then stopped in to the movie at the Fountain Valley Library. It was “Cinderella - 2015”. In the evening, I attended the 2024 Fountain Valley Chamber of Commerce (City Council) Candidates Forum in Council Chambers, Fountain Valley City Hall. There 4 candidates: 2 incumbents and 2 others.

September 27 Stopped in the at the movie for senior citizens, “Ghostlight - 2024” at Founders Village Senior and Community Center.

September 28 Participated in the City Council welcoming of the crowd to the Hyundai Hope on Wheels 5K and Color Run at the Fountain Valley Sports Park. Another great event.

This year, we had an increase of approximately 400 event participants…believe the near final number was 1,280.

September 30 Watched on Zoom, the “November 5, 2024, General Election: Your State Voter Information Guide Session 2: Make a Plan to Vote and Voter Resources” presented by the California Secretary of State Outreach.

Council Member Harper
September 4 Attended the Dutch bros Ribbon Cutting
September 5 Attended the Legislative Breakfast
September 9 Attended the OCTA Board Meeting
September 10 Attended the Tri Ta event at the Senior Center September 12 Attended the OCTA Transit Committee meeting September 13 Attended the OCTA Street Car tour in Santa Ana September 17-18 Attended the Legislative Advocacy trip with ACC-OC September 23 Attended the OCTA Board meeting
September 24 Attended the ICSC Conference
September 25 Attended the OCTA Finance Committee meeting September 26 Attended the Strategic Planning Session and the City Council Candidates Forum

ADJOURN THE MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING

AUTHORITY
Mayor Grandis adjourned the meeting at 9:03 pm to the next Meeting of the Fountain Valley City Council on October 15, 2024 at 6:00 p.m., in the Fountain Valley Council Chambers, 10200 Slater Avenue, Fountain Valley.
________________________________________________________________________________________________________________________________ Glenn Grandis, Mayor

Attest:
___________________________
Rick Miller, City Clerk

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: October 15, 2024
Members of the City Council
SUBJECT: City of Fountain Valley Register of Demands for the period of 9/20/2024 to 10/4/2024
Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live” ☒ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☐ Attract and retain quality staff through best practices and trends ☐ Maintain, build, and modernize infrastructure to support growth and future needs of the City ☐ Not applicable
EXECUTIVE SUMMARY:

Attached is the Register of Demands for the City of Fountain Valley to be ratified by the City Council.

DISCUSSION:

Pursuant to the State of California’s Government Code 37201 through 37210, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof. Demands paid by the city shall be inspected and ratified by the legislative body on the next available Council agenda. The Finance Department has prepared the attached Register of Demands summarizing the City's payments released since the previous City Council meeting.

FINANCIAL ANALYSIS:

The attached Register of Demands represents payments made by the City of Fountain Valley between 9/20/2024 and 10/4/2024 for a total of $1,415,591.14.

ATTORNEY REVIEW:

The Attorney for the City reviewed this staff report and concurs with the recommended action.

PUBLIC NOTIFICATION:

Not applicable.

Register of Demands
October 15, 2024

ALTERNATIVES:

Alternative No. 1: Approve the attached Register of Demands.

Alternative No. 2: Do not approve as presented and provide direction to staff.

RECOMMENDATION:

Staff recommends Alternative No. 1 to approve the attached Register of Demands representing payments made by the City of Fountain Valley between 9/20/2024 and 10/4/2024 for a total of $1,415,591.14.

Prepared by: Ryan Smith, Finance Director
Reviewed by: Colin Burns, City Attorney
Approved by: Maggie Le, City Manager
Attachment 1: Register of Demands 9/20/2024 to 10/4/2024.

City Of Fountain Valley
Register of Demands
9/20/2024 - 10/4/2024
Department
Check
Date Vendor Description Doc #
Check/ACH
# Amount
10000000 NON-DEPARTMENTAL
10/02/24 AMAZON SEPT 2024 OFFICE & ENGAGEMENT 30494 2544 23.58 TOTAL NON-DEPARTMENTAL 23.58
10010100 CITY COUNCIL
10/02/24 AMAZON AIR PURIFIERS, OFFICE SUPPLIES 29787 2535 810.56 TOTAL CITY COUNCIL 810.56
10010102 LEGAL SERVICES
10/02/24 HARPER AND BURNS, LL AUG 2024 - CITY LEGAL SERVICES 29785 2556 32,548.60 TOTAL LEGAL SERVICES 32,548.60
10010104 ADMIN SERVICES
10/02/24 CALIF ASSOC OF PUBLI FY 25 MEMBERSHIP RENEWAL 29059 2312749 275.00 10/02/24 VERIZON WIRELESS 7/26-8/25/24 ADMIN CP 29907 2312831 243.86 10/02/24 JPW COMMUNICATIONS AUG '24 - COMMUNICATIONS, MARKETING, PR 29904 2558 5,211.25 10/02/24 AMAZON AIR PURIFIERS, OFFICE SUPPLIES 29787 2535 158.06 10/02/24 TOTAL RECALL CAPTION CART TRANSCRIPTION 30418 2312827 525.00 TOTAL ADMIN SERVICES 6,413.17
10010105 RECORDS MANAGEMENT
10/02/24 ORANGE COUNTY REGIST AUG '24 - LEGAL NOTICE 29905 2312794 337.29 TOTAL RECORDS MANAGEMENT 337.29
10020200 HUMAN RESOURCES
10/02/24 DEPARTMENT OF JUSTIC AUG 2024 HR DEPT LIVESCAN/FINGERPRINT 30109 2312764 324.00 10/02/24 DEPARTMENT OF JUSTIC AUG 2024 HR DEPT PORTION LIVESCAN FEES 30144 2312765 164.00 09/25/24 CONCENTRA MEDICAL CE 09/17/2024 OCCUPATIONAL MEDICAL SERVICES 30052 2312694 231.20 10/02/24 PSYCHOLOGICAL CONSUL 9/20/2024 PRE-EMPLOYMENT EVALUATION 30195 2312804 473.00 09/25/24 THE COUNSELING TEAM CRISIS INTERVENTION 30087 2312727 350.00 10/02/24 EXPERIAN PRE EMPLOYMENT CREDIT CHECKS 30432 2312768 27.24 10/02/24 PSYCHOLOGICAL CONSUL 5/20/2024 PRE-EMPLOYMENT EVALUATION 30217 2312805 473.00 10/02/24 BIOMETRICS4ALL, INC SEP 2024 - HR RELAY FEES 30467 2545 0.75 10/02/24 AMAZON SEPT 2024 OFFICE & ENGAGEMENT 30494 2544 131.29 10/02/24 THE COUNSELING TEAM OCT 2024 EAP SERVICES FOR FVFD 30471 2312822 1,100.00 TOTAL HUMAN RESOURCES 3,274.48
10030300 PLANNING
10/02/24 THE PLANNING CENTER JUL 2024 CONSULTANT SVCS EUCLID/HEIL 30191 2312824 5,908.36 10/02/24 ORANGE COUNTY REGIST AUG/SEP 2024 PUBLIC HEARING NOTICES 29854 2312794 2,970.65 10/02/24 THE PLANNING CENTER AUG 24 CONSULTANT SVCS FOR EUCLID/HEIL 30192 2312824 18,363.84 09/25/24 AMAZON COMPUTER SPEAKERS 30073 2520 15.18
TOTAL PLANNING 27,258.03

10030301 BUILDING & SAFETY
10/02/24 PCARD ONE TIME PAY 80% BLDG AND ELEC PERMIT REFUND FOR 24- 29579 2312801 282.40 10/02/24 PCARD ONE TIME PAY 80% REFUND FOR BLDG AND ELEC PERMIT 23- 29580 2312802 229.44 09/25/24 VCA CODE AUG 2024 - BUILDING PLAN SVCS/STAFFING 29922 2530 17,420.00 10/02/24 TRUE NORTH COMPLIANC AUG 2024 BUILDING PLAN RVW/STAFFING SVCS 30061 2578 13,647.50 10/02/24 OC SANITATION DISTRI AUG 2024 SEWER CONNECTION 30188 2312791 (4,264.85) TOTAL BUILDING & SAFETY 27,314.49
10030305 ECONOMIC DEVELOPMENT
10/02/24 INTERNATIONAL COUNCI BOOTH SPACE - ICSC LAS VEGAS MAY 18-20, 29945 2312779 3,300.00 10/02/24 VIRAMONTES, VICTOR ICSC PALM SPRINGS 9/23-24, 2024 -REIMB 30215 2581 629.08 TOTAL ECONOMIC DEVELOPMENT 3,929.08
10050500 ENGINEERING
10/02/24 THE INTERSECT GROUP 7/01-7/03/2024 TEMP ENVIRONMENTAL 30202 2312823 808.02 10/02/24 THE INTERSECT GROUP 7/08-7/11/2024 TEMP ENVIRONMENTAL 30203 2312823 1,077.36 10/02/24 THE INTERSECT GROUP 7/15-7/19/2024 TEMP ENVIRONMENTAL 30204 2312823 1,351.19 10/02/24 THE INTERSECT GROUP 7/22-7/25/2024 TEMP ENVIRONMENTAL 30205 2312823 1,077.36 10/02/24 THE INTERSECT GROUP 7/29-7/31/2024 TEMP ENVIRONMENTAL 30437 2312823 808.02 10/02/24 AT&T MOBILITY 7/27-8/26/2024 CELL PH TG, KK, KH, PWDIR, PW, 30420 2312745 218.01 TOTAL ENGINEERING 5,339.96
10050503 STREET LIGHTING
10/02/24 SO CALIF EDISON CO 8/1-8/31/24 STREET LIGHTS NEW 29809 2312817 17,610.29 TOTAL STREET LIGHTING 17,610.29
10050550 RIGHTS-OF-WAY
09/25/24 SO CALIF EDISON CO 8/5-9/3/24 ROW 30085 2312726 83.78 09/25/24 SO CALIF EDISON CO 7/24-8/31/24 MEDIANS 30074 2312721 491.65 09/25/24 SAKIOKA WHOLESALE NU PLANT MATERIAL FOR CALLE ZARAGOZA WALL 30041 2312719 463.54 TOTAL RIGHTS-OF-WAY 1,038.97
10050551 TREE MAINTENANCE
09/25/24 GREAT SCOTT TREE SER PINE TREE REMOVAL ON EDINGER MEDIAN 30037 2523 1,709.92 09/25/24 GREAT SCOTT TREE SER BROKEN LIMB REMOVAL AT 10912 NIGHTHAWK 30038 2523 320.61 09/25/24 GREAT SCOTT TREE SER NEW PLANTINGS AT MCDOWELL PARK 30040 2523 3,659.40 09/25/24 GREAT SCOTT TREE SER PARKWAY TREE REMOVAL AT 9627 SHIMIZU 30031 2523 1,175.57 09/25/24 GREAT SCOTT TREE SER BROKEN LIMB REMOVAL AT SPORTS PARK 30039 2523 534.35 09/25/24 GREAT SCOTT TREE SER YEARLY PALM TRIMMING OF D-5 30048 2523 3,418.06 09/25/24 GREAT SCOTT TREE SER SPECIAL TRIMMINGS REQUESTS AT VARIOUS 30034 2523 854.96 09/25/24 GREAT SCOTT TREE SER SOOTY MOLD TRATMENT AND TRIMMING

30030 2523 1,923.66
09/25/24 GREAT SCOTT TREE SER EMERGENCY PARKWAY REMOVALS-EXTRA 30032 2523 663.76 09/25/24 GREAT SCOTT TREE SER DEAD PINE REMOVAL ON SPORTS PARK 30033 2523 331.88 09/25/24 GREAT SCOTT TREE SER BROKEN LIMB REMOVAL AT NATURE TRAIL- 30036 2523 801.53 09/25/24 GREAT SCOTT TREE SER BROOKHURST MEDIAN TRIMMING FROM 30035 2523 992.32 09/25/24 GREAT SCOTT TREE SER SIDEWALK TREE PLANTINGS CITYWIDE 30043 2523 7,514.44 09/25/24 GREAT SCOTT TREE SER YEARLY PALM TRIMMINGS OF B-4 30050 2523 2,535.98 09/25/24 GREAT SCOTT TREE SER YEARLY PALM TRIMMING OF C-5 30047 2523 4,189.88 09/25/24 GREAT SCOTT TREE SER YEARLY PALM TRIMMING OF B-5 30049 2523 3,473.19 09/25/24 GREAT SCOTT TREE SER YEARLY PALM TRIMMING OF D-6 30044 2523 2,205.20

09/25/24 GREAT SCOTT TREE SER YEARLY PALM TRIMMING OF E-6 30027 2523 165.39 09/25/24 GREAT SCOTT TREE SER SELECTIVE TRIMMING ON HEAVY CANOPY @ 30028 2523 694.66 09/25/24 GREAT SCOTT TREE SER YEARLY PALM TRIMMING OF B-7 30045 2523 1,433.38 09/25/24 GREAT SCOTT TREE SER REMOVAL AT 18842 SANTA MARIANA-EXTRA 30029 2523 480.92 09/25/24 GREAT SCOTT TREE SER YEARLY PALM TRIMMING OF C-7 30046 2523 1,819.29 TOTAL TREE MAINTENANCE 40,898.35
10050552 PARK MAINTENANCE
09/25/24 BEE BUSTERS, INC. BEEHIVE REMOVAL AT CORDATA PARK 30042 2312691 185.00 09/25/24 MERCHANTS LANDSCAPE AUG 2024 - CIVIC FAC. 30025 2525 2,940.03 09/25/24 MERCHANTS LANDSCAPE AUG 2024 PARKS LANDSCAPE 30026 2525 19,096.80 09/25/24 SO CALIF EDISON CO 8/6-9/4/24 NIEBLAS PARK 30080 2312723 23.23 09/25/24 SMARDAN SUPPLY CO. DRINKING FOUNTAIN PARTS FOR STONECRESS 30021 2529 8.87 09/25/24 SO CALIF EDISON CO 8/20-9/18/24 MCDOWELL PARK 30078 2312722 25.63 10/02/24 CINTAS CORPORATION 6 9/19/24 UNIFORMS 30193 2312752 17.95 10/02/24 CINTAS CORPORATION 6 9/26/24 UNIFORMS 30196 2312752 17.95 TOTAL PARK MAINTENANCE 22,315.46
10050554 PAVEMENT MAINTENANCE
10/02/24 RED WING BUSINESS AD SAFETY BOOTS-C.S. 30103 2312807 213.66 10/02/24 CINTAS CORPORATION 6 9/19/24 UNIFORMS 30193 2312752 36.33 10/02/24 CINTAS CORPORATION 6 9/26/24 UNIFORMS 30196 2312752 36.33 TOTAL PAVEMENT MAINTENANCE 286.32
10050555 STORM DRAIN MAINT
10/02/24 COUNTY OF ORANGE 24/25 NPDES IMPLEMENTATION AGREEMENT 30421 2312759 1,093.68 10/02/24 CINTAS CORPORATION 6 9/19/24 UNIFORMS 30193 2312752 8.72 10/02/24 CINTAS CORPORATION 6 9/26/24 UNIFORMS 30196 2312752 8.72 TOTAL STORM DRAIN MAINT 1,111.12
10050556 TRAFFIC CONTROL
09/25/24 ROADLINE PRODUCTS IN TRAFFIC PAINT AND GLASS BEADS 30023 2312715 2,720.26 09/25/24 ROADLINE PRODUCTS IN TRAFFIC PAINT FOR ARTERIALS AND SCHOOL 30024 2312717 810.80 09/25/24 ROADLINE PRODUCTS IN TRAFFIC PAINT FOR SCHOOLS AND SPORTS 30022 2312716 1,343.00 TOTAL TRAFFIC CONTROL 4,874.06
10050557 STREET SWEEPING
09/25/24 SCA OF CA, LLC AUG 2024 - STREET SWEEPING 29878 2528 33,122.20 TOTAL STREET SWEEPING 33,122.20
10050558 RECREATION CENTER
10/02/24 SAKIOKA WHOLESALE NU PLANT MATERIAL FOR SPORTS PARK 30143 2312814 724.08 10/02/24 SAKIOKA WHOLESALE NU PLANT MATERIAL FOR SPORTS PARK 30142 2312813 350.66 10/02/24 SAKIOKA WHOLESALE NU PLANT MATERIAL FOR SPORTS PARK 30137 2312810 1,624.87 10/02/24 SAKIOKA WHOLESALE NU PLANT MATERIAL FOR PLAYGROUND PLANTER 30140 2312811 210.76 10/02/24 SAKIOKA WHOLESALE NU PLANT MATERIAL-CENTER ROUND/PLANTER 30141 2312812 454.71 TOTAL RECREATION CENTER 3,365.08
10060600 FIRE SUPPRESSION
10/02/24 ALLEGRA CONSULTING, 60TH ANNIVERSARY LOGO FOR DEPARTMENT 30147 2312737 250.00 10/02/24 AT&T MOBILITY FIRE DEPARTMENT CELL PHONES 30150 2312743 193.87 10/02/24 AT&T MOBILITY FIRE DEPARTMENT BACK UP CELLS 30161 2312744 150.63

10/02/24 RENEWELL FLEET FIRE APPARATUS CLASS 1 GRAPHICS 30167 2573 1,242.48 10/02/24 AMAZON OFFICE EQUIPMENT/KEYBOARD AND MOUSE 30168 2535 36.98 10/02/24 FOUNTAIN VALLEY FIRE 911 BADGES FOR DEPARTMENT 30170 2552 2,941.40 10/02/24 IIA LIFTING SERVICES ANNUAL SAFETY INSPECTION FOR LADDER 30171 2312778 676.00 10/02/24 GLEDHILL, ALEX GLEDHILL PARAMEDIC LICENSE RENEWAL 30181 2555 250.00 TOTAL FIRE SUPPRESSION 5,741.36
10060601 PARAMEDICS
10/02/24 AWARDS & TROPHIES CO FIRE DEPARTMENT ENGRAVE BRASS PLATE 30163 2312746 20.00 TOTAL PARAMEDICS 20.00
10060602 AMBULANCE SERVICES
10/02/24 CARE AMBULANCE JUL 2024 - AMBULANCE SERVICES SURGE 30166 2547 25,286.25 10/02/24 BOUND TREE MEDICAL 1ST AID/PARAMEDIC SUPPLIES 30174 2546 854.78 10/02/24 LIFE ASSIST 1ST AID/PARAMEDIC SUPPLIES 30175 2561 942.47 10/02/24 LIFE ASSIST 1ST AID/PARAMEDIC SUPPLIES 30176 2561 120.97 10/02/24 LIFE ASSIST 1ST AID/PARAMEDIC SUPPLIES 30177 2561 120.97 10/02/24 LIFE ASSIST 1ST AID/PARAMEDIC SUPPLIES 30178 2561 819.76 10/02/24 LIFE ASSIST 1ST AID/PARAMEDIC SUPPLIES 30179 2561 175.13 10/02/24 LIFE ASSIST 1ST AID/PARAMEDIC SUPPLIES 30180 2561 448.72 10/02/24 PCARD ONE TIME PAY WITTMAN REFUND TO BRADY AASE 30182 2312800 689.09 10/02/24 PCARD ONE TIME PAY WITTMAN REFUND TO ANTHEM BLUE CROSS 30183 2312798 1,597.16 10/02/24 PCARD ONE TIME PAY WITTMAN REFUND TO GONZALO GARACIA 30184 2312803 30.00 10/02/24 PCARD ONE TIME PAY WITTMAN REFUND TO ANTHEM BLUE CROSS 30185 2312799 2,884.91 TOTAL AMBULANCE SERVICES 33,970.21
10060603 FIRE PREVENTION
10/02/24 AT&T MOBILITY FIRE DEPARTMENT CELL PHONES 30150 2312743 45.05 10/02/24 TRUE NORTH COMPLIANC AUG 2024 - FIRE PLAN CHECKS 30164 2578 220.00 10/02/24 TRUE NORTH COMPLIANC JUL 2024 - FIRE PLAN CHECKS 30165 2578 990.00 TOTAL FIRE PREVENTION 1,255.05
10060605 DISASTER PREPAREDNESS
10/02/24 AT&T MOBILITY FIRE DEPARTMENT CELL PHONES 30150 2312743 45.05 TOTAL DISASTER PREPAREDNESS 45.05
10070700 PATROL
10/02/24 V&V MANUFACTURING, I CHIEF ISHII BADGE 30130 2312829 138.10 10/02/24 CITY NET AUG 2024 - OUTREACH SERVICES 30124 2312753 31,416.64 10/02/24 ORION SAFETY PRODUCT 30-MINUTE SPIKELESS FLARES ITEM #0730 30117 2312796 4,018.00 09/25/24 BLAIN, CODY REIMBURSE FOR BOOTS PURCHASED 29893 2522 124.52 10/02/24 AMAZON RECORDS SUPPLIES 30131 2535 172.98
09/25/24 PETTY CASH FIELD SER PETTY CASH REIMBURSEMENT 30086 2312707 184.55 10/02/24 PRATT, JENNIFER MEALS/MILEAGE WLLE 30119 2571 245.17 10/02/24 WILLIAMS, HEATHER MEALS/MILEAGE WLLE 30121 2582 186.17 10/02/24 OSORIO, BENJAMIN REIMBURSE FOR UNIFORM PANTS 30125 2568 201.75 10/02/24 DIAZ, JOSHUA MEALS/MILEAGE DUI SEMINAR 30126 2549 157.92 10/02/24 LEE, JESSICA MEALS/MILEAGE DUI SEMINAR 30127 2559 157.92 TOTAL PATROL 37,003.72
10070701 INVESTIGATION

10/02/24 THOMSON REUTERS WEST AUG - PUBLIC RECORD SEARCHES 30128 2312826 613.39 10/02/24 DEPARTMENT OF JUSTIC AUG 2024 - PARTIAL PAYMENT PD LIVE SCAN 30114 2312763 250.00 09/25/24 PETTY CASH FIELD SER PETTY CASH REIMBURSEMENT 30086 2312707 97.69 TOTAL INVESTIGATION 961.08
10070702 TRAFFIC
09/25/24 PETTY CASH FIELD SER PETTY CASH REIMBURSEMENT 30086 2312707 44.00 10/02/24 WILLIAMS, HEATHER REIMBURSE FOR DUI CHECKPOINT EXPENSES 30120 2582 345.13 10/02/24 ALL CITY MANAGEMENT 9/1-9/14/24 - CROSSING GUARDS 30122 2534 9,755.00 TOTAL TRAFFIC 10,144.13
10070703 CANINE
10/02/24 COMMUNITY VETERINARY K9 POMIX BOARDING & BATH - 6 DAYS 30123 2312757 470.00 TOTAL CANINE 470.00
10070704 S.W.A.T.
09/25/24 PETTY CASH FIELD SER PETTY CASH REIMBURSEMENT 30086 2312707 75.00 TOTAL S.W.A.T. 75.00
10070705 L.E. COMMUNICATIONS
10/02/24 AMAZON SUPPLIES FOR DISPATCH MEETING 30132 2535 45.09 10/02/24 COUNTY OF ORANGE JULY 2024 - COMMUNICATION CHARGES 30118 2312760 1,276.74 TOTAL L.E. COMMUNICATIONS 1,321.83
10070707 CRIME PREVENTION
09/25/24 PETTY CASH FIELD SER PETTY CASH REIMBURSEMENT 30086 2312707 25.00 TOTAL CRIME PREVENTION 25.00
10070708 RANGE
10/02/24 CITY OF WESTMINSTER AUG - RANGE USE 8/21 & 8/26 30129 2312755 806.00 TOTAL RANGE 806.00
10080800 RECREATION CENTER
09/25/24 VERIZON WIRELESS 9/2-10/1/24 REC CENTER PHONES 30067 2312730 45.02 TOTAL RECREATION CENTER 45.02
10080801 ATHLETICS
10/02/24 D&B UMPIRES Adult Softball Umpire Fee (40) Games 22573 2312761 540.00 09/25/24 D&B UMPIRES ADULT SOFTBALL UMPIRE FEE (34) GAMES 30063 2312695 1,224.00 09/25/24 VERIZON WIRELESS 9/2-10/1/24 REC CENTER PHONES 30067 2312730 37.67 TOTAL ATHLETICS 1,801.67
10080810 SENIOR & COMM CENTER
09/25/24 LEI JES CATERING CATERING FOR WESTERN LUNCHEON 30055 2524 910.75 09/25/24 JOHNSON, JACK L. ENTERTAINMENT FOR WESTERN LUNCHEON 30056 2312702 500.00 09/25/24 KOERNER, REBEKKAH DESSERT FOR WESTERN LUNCHEON 30057 2312704 200.00 10/02/24 AMAZON ICE BAGS 30218 2535 25.00
10/02/24 AMAZON BATTERIES 30219 2535 30.44
10/02/24 AMAZON FILE FOLDERS 30220 2535 21.92
10/02/24 BLDG REFUND REFUND FOR RENTAL ON 12/15/2024 30415 2312747 150.00 10/02/24 AMAZON OFFICE SUPPLIES 30221 2535 249.43
TOTAL SENIOR & COMM CENTER 2,087.54
10080811 SENIOR TRANSPORTATION
09/25/24 CALIFORNIA YELLOW CA AUG 2024 - SENIOR TRANSPORTATION 30059 2312692 10,431.50

TOTAL SENIOR TRANSPORTATION 10,431.50
10080820 CONTRACT CLASSES
09/25/24 REC SVCS REFUND REFUND 155030 28772 2312708 206.00 09/25/24 REFUND ONE-TIME REFUND FOR BRIDGE: BEGIN 274110 30053 2312713 96.00 09/25/24 REFUND ONE-TIME REFUND FOR BRIDGE: INTERMEDIATE 274111 30054 2312714 90.00 09/25/24 REC SVCS REFUND REFUND FOR 212043-A1 30064 2312709 118.50 09/25/24 REC SVCS REFUND REFUND FOR CLASSES 30065 2312712 140.00 09/25/24 REC SVCS REFUND CLASSES REFUND 30066 2312710 70.00 09/25/24 REC SVCS REFUND REFUND FOR CLASS 30068 2312711 80.00 10/02/24 REFUND ONE-TIME REFUND FOR LINE DANCING 3/4 271133-A1 30416 2312808 36.00 TOTAL CONTRACT CLASSES 836.50
10080823 PARK PATROL
09/25/24 VERIZON WIRELESS 9/2-10/1/24 REC CENTER PHONES 30067 2312730 51.35 TOTAL PARK PATROL 51.35
10093001 GENERAL FUND
09/25/24 THE PLANNING CENTER MAY 2024 GENERAL PLAN UPDATE SVCS 29996 2312728 2,747.50 09/25/24 THE PLANNING CENTER JUL 2024 GENERAL PLAN UPDATE SVCS 29995 2312728 8,697.50 09/25/24 THE PLANNING CENTER AUG 2024 GENERAL PLAN UPDATE SVCS 29987 2312728 11,945.32 TOTAL GENERAL FUND 23,390.32
10095000 GENERAL FUND
10/02/24 PLAYPOWER LT FARMING ELLIS PARK SWING REPAIRS 30434 2570 618.56 TOTAL GENERAL FUND 618.56
11010050 ISF IS ADMIN CAPITAL
09/25/24 TYLER TECHNOLOGIES FY24/25 ENTERPRISE ERP RESIDENT ACCESS 29831 2312729 4,091.85 10/02/24 ADVANCED OFFICE / IN 7/1-7/31/2024 CITY YARD 29944 2312735 120.12 10/02/24 PLANETBIDS LLC ONLINE MODULE FOR PROCUREMENT 29935 2569 20,583.00 10/02/24 CMS SOLUTIONS 09/26/24-09/25/25 COVERAGE RENEWAL 30111 2312756 2,001.00 10/02/24 ADVANCED OFFICE / IN 6/26-7/25/2024 MULTIPLE LOCATIONS 29931 2312735 652.57 10/02/24 MOTOROLA SOLUTIONS MOTOROLA MAINTAINANCE RENEWAL 30214 2312788 86,669.19 10/02/24 COMPLETE PAPERLESS FY24/25 LASERFISCHE SUPPORT RENEWAL 29954 2312758 29,759.53 10/02/24 TPX COMMUNICATIONS 9/9-10/8/24 CITY & PD PHONE LINES 29976 2312828 4,882.28 09/25/24 CDCE, INC 12/02-12/01/2025 NETCLOUD ESSENTIALS 29924 2312693 1,809.00 10/02/24 CHARTER COMMUNICATIO 09/14-10/13/24 SENIOR CENTER 30210 2312751 229.98 10/02/24 TEMPORARY STAFFING 9/9-9/15/24 Eric Fong 29979 2577 2,772.00 10/02/24 ADVANCED OFFICE / IN 8/18-9/17/2024 PD CHIEF 29983 2312735 6.42 10/02/24 CMS SOLUTIONS PHONE MOVE, ADD, CHANGE SERVICE 29994 2312756 115.00 10/02/24 ADVANCED OFFICE / IN 9/15/24-10/15/24 COPIER LEASE 30206 2312734 2,467.12 TOTAL ISF IS ADMIN CAPITAL 156,159.06
11110000 ISF GB CITY HALL
10/02/24 VERIZON SELECT SERVI 8/3-8/31/24 LD SELECT 29975 2312830 12.10 10/02/24 JMG SECURITY SYSTEMS 10/1-12/31/24 QUARTERLY ACCESS CONTROL 30091 2312783 45.00 09/25/24 JMG SECURITY SYSTEMS QUARTERLY BURG MONITORING (10/1/24- 30094 2312699 198.45 09/25/24 JMG SECURITY SYSTEMS QUARTERLY FIRE MONITORING 30095 2312700 120.00 10/02/24 DMS FACILITY SERVICE SEP 2024 JANITORIAL SERVICES 30097 2312767 3,454.00 10/02/24 SO CALIF EDISON CO ELECTRICITY 8/7-9/5/24 CITY HALL 30081 2312820 20,938.24

09/25/24 REGENCY ENTERPRISES, PW DIRECTOR LIGHTING REPLACEMENT 30020 2526 129.42 09/25/24 PACIFIC COAST REFRIG INSTALL HUMIDITY CONTROL 30017 2312706 352.00 09/25/24 PACIFIC COAST REFRIG CHILLER REPAIR-CITY HALL 30101 2312706 612.00 10/02/24 CINTAS CORPORATION 6 9/19/24 UNIFORMS 30193 2312752 9.23 09/25/24 PACIFIC COAST REFRIG CHILLER REPAIR-CITY HALL 30100 2312706 1,918.00 10/02/24 CINTAS CORPORATION 6 9/26/24 UNIFORMS 30196 2312752 26.96 TOTAL ISF GB CITY HALL 27,815.40
11110001 ISF GB B&G CLUB
09/25/24 JMG SECURITY SYSTEMS QUARTERLY FIRE MONITORING (10/1/24- 30093 2312698 597.33 TOTAL ISF GB B&G CLUB 597.33
11150000 ISF GB CITY YARD
10/02/24 AMERICAN FIRST AID I FIRST AID SUPPLIES FOR BOXES 30436 2312738 761.71 10/02/24 JMG SECURITY SYSTEMS 10/1-12/31/24 QUARTERLY BURG/FIRE 30088 2312780 469.92 10/02/24 DMS FACILITY SERVICE SEP 2024 JANITORIAL SERVICES 30097 2312767 2,788.00 09/25/24 PACIFIC COAST REFRIG REPIPE DRAINLINE TO SPLIT UNIT 30018 2312706 842.00 10/02/24 REGENCY ENTERPRISES, LUNCH ROOM FIXTURES 30433 2572 129.16 10/02/24 AT&T 8/22-9/21/24 PBX CY/FS#2/REC PARK 30112 2312742 206.13 TOTAL ISF GB CITY YARD 5,196.92
11160001 ISF GB FS1
10/02/24 FRONTIER COMMUNICATI 09/13-10/12/24 FS#1 PHONE 30212 2312774 218.86 TOTAL ISF GB FS1 218.86
11160002 ISF GB FS2
10/02/24 AR INDUSTRIES EMERGENCY APP DOOR REPAIR 30077 2312740 4,737.84 09/25/24 SO CALIF EDISON CO 8/21-9/19/24 FIRE STATION #2 30083 2312724 1,548.28 10/02/24 AT&T 08/20-09/19/24 METRO NET 30213 2312742 58.36 10/02/24 AT&T 8/22-9/21/24 PBX CY/FS#2/REC PARK 30112 2312742 206.13 TOTAL ISF GB FS2 6,550.61
11170000 ISF GB POLICE DEPARTMENT
10/02/24 DMS FACILITY SERVICE SEP 2024 JANITORIAL SERVICES 30097 2312767 7,188.00 10/02/24 SO CALIF EDISON CO ELECTRICITY 8/7-9/5/24 PD 30082 2312821 13,698.70 10/02/24 FRONTIER COMMUNICATI 9/7-10/06/24 JAIL PHONE 29974 2312772 115.59 10/02/24 FRONTIER COMMUNICATI 09/13-10/12/24 PD DISPATCH 30211 2312773 114.70 10/02/24 PACIFIC COAST REFRIG HVAC REPAIRS-PD 30438 2312797 1,883.00 TOTAL ISF GB POLICE DEPARTMENT 22,999.99
11180000 ISF GB REC CENTER
09/25/24 JMG SECURITY SYSTEMS QUARTERLY FIRE MONITORING (10/1/24- 30092 2312697 603.15 09/25/24 JMG SECURITY SYSTEMS SOFTWARE MANAGEMENT (10/1/24-12-31-24) 30096 2312701 15.00 10/02/24 DMS FACILITY SERVICE SEP 2024 JANITORIAL SERVICES 30097 2312767 14,859.00 09/25/24 SO CALIF EDISON CO 8/7-9/5/24 PARK & RIDE 30084 2312725 1,917.54 10/02/24 GRAINGER, INC. JANITORIAL HAND SOAP 30107 2312775 88.25 09/25/24 KEN'S LOCKSMITHERY BALLFIELD PADLOCKS 30102 2312703 226.28 10/02/24 AT&T 8/22-9/21/24 PBX CY/FS#2/REC PARK 30112 2312742 206.13 10/02/24 GRAINGER, INC. JANITORIAL 30439 2312776 19.22
10/02/24 DAVID CROWELL ELECTR REPAIR VANDALISM TO FIELD LIGHT WIRING 30435 2312762 2,025.00 TOTAL ISF GB REC CENTER 19,959.57

11180001 ISF GB SR CENTER
10/02/24 JMG SECURITY SYSTEMS 10/1-12/31/24 QUARTERLY SERVICES-BURG 30089 2312781 201.42 10/02/24 JMG SECURITY SYSTEMS 10/1-12/31/24 QUARTERLY MONITORING-FIRE 30090 2312782 586.89 10/02/24 DMS FACILITY SERVICE SEP 2024 JANITORIAL SERVICES 30097 2312767 5,316.00 10/02/24 FRONTIER COMMUNICATI 9/4-10/03/24 SC ELEV FIRE LN 29946 2312771 376.06 09/25/24 ROAD RUNNER EXTERMIN SEP 2024 SENIOR CENTER MONTHLY PEST 30019 2527 144.00 10/02/24 OMNI CONCEPTS, INC OPERABLE WALL PANEL REPAIR 30133 2312793 1,107.98 TOTAL ISF GB SR CENTER 7,732.35
11250001 PW - FLEET MGMT
09/25/24 SC FUELS BULK GAS FOR FIRE STATION 1 30006 2312720 1,230.26 09/25/24 SC FUELS BULK DIESEL FOR FIRE STATION 1 30007 2312720 4,453.57 09/25/24 MCPEEK DODGE OF ANAH UNIT 414 REPAIRED AT DODGE 30008 2312705 1,782.39 09/25/24 FACTORY MOTOR PARTS BATTERY FOR UNIT 135 30010 2312696 152.03 10/02/24 SNAP-ON INDUSTRIAL SHOP HAND TOOL 30148 2312816 103.55 09/25/24 MCPEEK DODGE OF ANAH PARTS FOR UNIT 414 30009 2312705 105.16 10/02/24 MCPEEK DODGE OF ANAH UNIT 416 REPAIRS 30445 2312786 600.01 10/02/24 SNAP-ON INDUSTRIAL SHOP SUPPLY 30146 2312816 638.96 10/02/24 FACTORY MOTOR PARTS PART FOR UNIT 8922 30153 2312769 76.91 10/02/24 RINCON TRUCK CENTER, STOCK PARTS 30156 2312809 67.32 10/02/24 FACTORY MOTOR PARTS PART FOR UNIT 169 30145 2312769 41.68 10/02/24 ASBURY ENVIRONMENTAL USED OIL PICK UP 30149 2312741 102.00 10/02/24 FACTORY MOTOR PARTS BATTERY FOR UNIT 126 30152 2312769 173.78 10/02/24 FACTORY MOTOR PARTS STOCK PARTS 30155 2312769 10.70 10/02/24 FACTORY MOTOR PARTS PARTS FOR UNIT 138 30151 2312769 78.30 10/02/24 CINTAS CORPORATION 6 9/19/24 UNIFORMS 30193 2312752 73.44 10/02/24 SC FUELS BULK DIESEL FOR FIRE STATION 2 30441 2312815 2,038.06 10/02/24 SC FUELS BULK GAS FOR FIRE STATION 1 30442 2312815 1,435.85 10/02/24 ADAMSON POLICE PRODU PART FOR UNIT 169 30444 2312733 255.10 10/02/24 THEODORE ROBINS FORD PART FOR UNIT 224 30450 2312825 97.83 10/02/24 COASTLINE EQUIPMENT PART FOR UNIT 289 30443 2548 1,010.35 10/02/24 THEODORE ROBINS FORD PART FOR UNIT 224 30448 2312825 64.10 10/02/24 RINCON TRUCK CENTER, STOCK PARTS 30456 2312809 14.97 10/02/24 RINCON TRUCK CENTER, STOCK PARTS 30457 2312809 5.61 10/02/24 CINTAS CORPORATION 6 9/26/24 UNIFORMS 30196 2312752 73.44 10/02/24 ASBURY ENVIRONMENTAL USED OIL FILTER PICK UP 30447 2312741 110.00 10/02/24 THEODORE ROBINS FORD PART FOR UNIT 429 30451 2312825 565.37 10/02/24 MONSTER IMAGE, INC PART FOR UNIT 429 30453 2312787 43.50 10/02/24 THEODORE ROBINS FORD PART FOR UNIT 429 30452 2312825 251.88 10/02/24 FACTORY MOTOR PARTS PART FOR UNIT 403 30454 2312769 76.33 10/02/24 DEPT 143 CAR ALIGNMENT FOR UNIT 429 30455 2312766 119.00 TOTAL PW - FLEET MGMT 15,851.45
11360053 ISF EQ FD R&C CAPITAL
10/02/24 WESTERN EXTRICATION FIRE VEHICLE STABILIZATION EQUIPMENT 30169 2312832 12,383.67 10/02/24 ALAN'S LAWNMOWER & G CHAINSAW 30172 2312736 1,345.95 10/02/24 ALAN'S LAWNMOWER & G CHAINSAW 30173 2312736 1,345.95

TOTAL ISF EQ FD R&C CAPITAL 15,075.57
11400400 SELF INSURANCE
09/25/24 ATHENS ADMINISTRATOR PREFUND INVOICE FOR HOSPITAL CLAIM 30069 2521 57,923.36 TOTAL SELF INSURANCE 57,923.36
11400411 SELF INSURANCE
09/26/24 PUBLIC RISK, INNOVAT PROPERTY RENEWAL - ADDITIONAL FEE (25 30208 2312731 736.78 10/02/24 HARPER AND BURNS, LL AUG 2024 - CLAIMS LITIGATION 29786 2556 4,562.80 TOTAL SELF INSURANCE 5,299.58
11500000 ISF EMPLOYEE BENEFITS
10/02/24 MUNICIPAL DENTAL POO OCT 2024 DELTA DENTAL PPO 30105 2312789 10,686.92 10/02/24 MUNICIPAL DENTAL POO OCT 2024 DELTA DENTAL HMO 30106 2312790 2,173.62 10/02/24 FOUNTAIN VALLEY POLI PR PPE 092724 - DED 8002 30473 2553 2,350.00 10/02/24 FOUNTAIN VALLEY CRED PR PPE 092724 - DED 9500 30474 2551 38,644.60 10/02/24 FOUNTAIN VALLEY FIRE PR PPE 092724 - DED 8000 30475 2552 3,089.49 10/03/24 EMPOWER/BENEFITS COR PR PPE 092724 - DED 7031, 7032, 7033, 7036 30476 2531 76,428.43 10/03/24 CALIFORNIA STATE DIS PR PPE 092724 - DED 6004, 6005, 6007 30477 2312732 1,104.35 10/02/24 ORANGE COUNTY SHERIF CASE#: 30-2021-01185242-CL-CL-CJC 30478 2312795 40.65 10/02/24 MISSION SQUARE RET P PLAN #803216 - PPE 092724 - DED 2013, 2015 30479 2564 2,505.60 10/02/24 MISSION SQUARE RET P PLAN # 800389 - PR PPE 092724 - DED 2011 30480 2565 1,011.82 10/02/24 MISSION SQUARE RET P PLAN # 80041 - PR PPE 092724 - DED 2014 30481 2566 304.98 10/02/24 MISSION SQUARE RET P PLAN # 108536 - PR PPE 092724 - DED 2018 30482 2567 576.90 10/02/24 U.S. BANK N.A. PR PPE 092724 - DED 7029, 7030 30483 2579 3,116.11 10/02/24 FVPOA PAC PR PPE 092724- DED 8005 30484 2554 495.00 10/03/24 INTERNAL REVENUE SER PR PPE 092724 - DED 1100, 3000 30485 2532 146,875.88 10/03/24 EMPLOYMENT DEVELOPME PR PPE 092724 - DED 4000 30486 2533 48,235.48 10/02/24 TEAMSTERS LOCAL UNIO PR PPE 092724 - DED 8003 30487 2574 287.50 10/02/24 TEAMSTERS LOCAL UNIO PR PPE 092724 - DED 8004 30488 2575 400.00 10/02/24 TEAMSTERS LOCAL UNIO PR PPE 092724 - DED 8001 30489 2576 375.00 TOTAL ISF EMPLOYEE BENEFITS 338,702.33
11500450 EMPLOYEE BENEFITS
10/02/24 FASULLO, NICHOLAS TUITION REIMBURSEMENT (BAM 110) 30190 2550 459.00 10/02/24 MUNICIPAL DENTAL POO OCT 2024 DELTA DENTAL PPO 30105 2312789 11,322.20 10/02/24 MUNICIPAL DENTAL POO OCT 2024 DELTA DENTAL HMO 30106 2312790 444.14 10/02/24 MISSION SQUARE RET P NOV 2024 - PLAN #803210-RETIREE REIMB. 30139 2563 133,845.53 10/02/24 VELASCO, JOSE ADOLFO TUITION REIMBURSEMENT (FIR 3307) 30466 2580 845.00 TOTAL EMPLOYEE BENEFITS 146,915.87
23030311 CDBG ADMIN. OF GRANT
10/02/24 ORANGE COUNTY REGIST AUG/SEP 2024 PUBLIC HEARING NOTICES 29854 2312794 1,100.95 10/02/24 CITY OF SANTA ANA FAIR HOUSING PLAN - HUD 30104 2312754 2,982.82 TOTAL CDBG ADMIN. OF GRANT 4,083.77
23030313 CDBG NEIGHBOORHOOD REVITA
10/02/24 MANUFACTURED HOME IN HOME IMPROVEMENT PROGRAM GRANT 30187 2312785 4,000.00 10/02/24 HCD REBATE/REFUND HOME IMPROVEMENT PROGRAM REBATE 30189 2312777 3,347.50 10/02/24 LEIFKES CONSULTING, CDBG HOME IMPROVEMENT PROGRAM 30472 2560 1,960.00 TOTAL CDBG NEIGHBOORHOOD REVITA 9,307.50

30095300 CAPITAL IMP - FACILITIES
10/02/24 MEYERS CONSTRUCTION UAP_3 UFO LED POST TOP LIGHT 30209 2562 3,800.00 10/02/24 JMG SECURITY SYSTEMS JMG - SOFTWARE BREAKROOM PATIO 30201 2557 6,720.00 TOTAL CAPITAL IMP - FACILITIES 10,520.00
50050570 WF WTR PROD. OPNS
10/02/24 AMAZON PROTECTIVE CASES 30135 2537 182.63
10/02/24 AMAZON AVERY 8-TAB DIVIDERS 30159 2540 5.40
10/02/24 AMAZON SWINGLINE ELECTRIC STAPLER 30160 2541 147.02 10/02/24 AMAZON ACRYLIC SIGN HOLDERS, DRY ERASE 30162 2542 80.57 10/02/24 CHARTER COMMUNICATIO SCADA INTERNET 30002 2312750 2,270.00 10/02/24 AMAZON CHARGER 30440 2543 93.42
10/02/24 AMAZON GREEN INK REFILL 30158 2539 8.56
10/02/24 CINTAS CORPORATION 6 9/19/24 UNIFORMS 30193 2312752 18.11 10/02/24 SO CALIF EDISON CO 8/5-9/8/24 RES 2 & WELLS 30075 2312818 101,907.37 10/02/24 CINTAS CORPORATION 6 9/26/24 UNIFORMS 30196 2312752 18.11 TOTAL WF WTR PROD. OPNS 104,731.19
50050571 WF DISTRIBUTION SYSTEM
10/02/24 AMAZON PHONE CASE/SHOP FAN 30136 2538 372.47
10/02/24 BUCKNAM INFRASTRUCTU JUL 2024 - GIS O&M SUPPORT SERVICES 30422 2312748 472.50 09/25/24 S & J SUPPLY CO., IN BALL AMS 29977 2312718 3,533.46 10/02/24 AMAZON CANOPY FOR HEAT ILLNESS PREVENTION 30134 2536 277.91 10/02/24 RED WING BUSINESS AD RED WING BOOTS 30463 2312806 215.00 10/02/24 FERGUSON ENTERPRISES DEEP SOCKET KIT 30465 2312770 371.74 10/02/24 CINTAS CORPORATION 6 9/19/24 UNIFORMS 30193 2312752 146.77 10/02/24 OMEGA INDUSTRIAL SUP BOX OF FAST CHERRY 30461 2312792 266.03 10/02/24 YO FIRE SS 3/4-1 REPAIR CLAMPS 30464 2312833 817.95 10/02/24 CINTAS CORPORATION 6 9/26/24 UNIFORMS 30196 2312752 47.87 TOTAL WF DISTRIBUTION SYSTEM 6,521.70
50050572 WF WTR QUAL & TREATMENT
10/02/24 FERGUSON ENTERPRISES DECHLORINATION TABLETS 30070 2312770 810.19 TOTAL WF WTR QUAL & TREATMENT 810.19
50050573 WF CUSTOMER SERVICE
10/02/24 RED WING BUSINESS AD REDWING BOOTS 30462 2312806 215.00 TOTAL WF CUSTOMER SERVICE 215.00
50050574 WF METER M & R
10/02/24 AQUA-METRIC SALES 100 IPERL CABLES 30459 2312739 2,401.27 TOTAL WF METER M & R 2,401.27
50150580 SF SEWER MAINTENANCE
10/02/24 KEN'S LOCKSMITHERY DUPLICATE KEYS FOR 405 BRIDGE'S SCHOOL 30076 2312784 44.93 10/02/24 SO CALIF EDISON CO 8/14-9/12/24 SEWER LIFT STATION 30079 2312819 846.21 10/02/24 OC SANITATION DISTRI Q4 2023/2024 FOG INSPECTIONS 30423 2312791 824.79 10/02/24 CINTAS CORPORATION 6 9/19/24 UNIFORMS 30193 2312752 8.72 10/02/24 CINTAS CORPORATION 6 9/26/24 UNIFORMS 30196 2312752 8.72 TOTAL SF SEWER MAINTENANCE 1,733.37
60030301 CUSTODIAL - BLDG SAFETY

10/02/24 OC SANITATION DISTRI AUG 2024 SEWER CONNECTION 30188 2312791 85,296.92 TOTAL CUSTODIAL - BLDG SAFETY 85,296.92
TOTAL $1,415,591.14

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: October 15, 2024
Members of the City Council
SUBJECT: (1) Motion to Renew Prior Failed Motion to Approve Second Reading and Adoption of an Ordinance Increasing Council Member Compensation (2) Approve Second Reading and Adoption of an Ordinance Increasing Council Member Compensation

EXECUTIVE SUMMARY
This item is an opportunity for the City Council to move to renew the prior failed motion to approve a second reading and adoption of an ordinance increasing Council Member compensation and, if the motion to renew passes, to then consider and approve the second reading and adoption of an ordinance increasing Council Member compensation.

ANALYSIS
At its meeting on September 3, 2024, the City Council introduced for first reading an Ordinance Increasing Council Member Compensation. As proposed on September 3, 2024, the Ordinance increased compensation to $1,600 per month, per state law. The City Council amended the Ordinance by reducing compensation to $1,200 per month and approved a first read of the amended ordinance.

The amended ordinance was presented to City Council for second reading and adoption on September 17, 2024 and continued to October 1, 2024. On October 1, 2024, the City Council voted 2-3 against adoption.

Thereafter, the Attorney for the City received independent inquiries from Council Members regarding reconsidering the ordinance. Given the timing issues involved (discussed below), the Attorney for the City determined to agendize both an action to “renew the motion” and, in the event the motion to renew passes, also agendize a separate action to vote on the second reading and adoption of the ordinance increasing Council Member compensation. These actions must be taken separately, first the motion to renew is made and then, if that motion passes, then second the Council can vote on the renewed second reading and adoption of the Council Compensation ordinance.

City Council Action Request
Renewed Second Reading of Ordinance Increasing Council Member Compensation October 15, 2024

Council Compensation Ordinance
A City Council may enact an ordinance providing that each member of the City Council shall receive a salary based on the population of the city. (§ 36516(a)(1)1.) In cities over 50,000 up to and including 75,000 in population, the salary shall be up to and including $1,600 per month. (§ 36516(a)(2)(C).) Population is determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance. (§ 36516(a)(3).) Here, the last preceding federal census, dated April 1, 2020, found that Fountain Valley’s population was 57,047.

To enact the compensation ordinance, a City Council shall consider the adoption of an ordinance to increase compensation in open session during at least two regular2 meetings of the City Council. (§ 36516(g)(1).) At the first meeting, the City Council shall present the proposed ordinance, which shall include findings demonstrating the need for the increased compensation. The ordinance shall not be adopted at the first meeting. (§ 36516(g)(2).) Here, the first meeting (first read) of the proposed compensation ordinance occurred at the regular City Council meeting held on September 3, 2024. During that meeting, the City Council amended the Ordinance by reducing compensation to $1,200 per month and approved the first read. By statute, the second read must be held at least seven days after the first read, again at a regular meeting, during which time the Council may consider whether to adopt the ordinance. (§ 36516(g)(2).) Here, the second reading was originally scheduled for September 17, 2024, and was continued to the October 1, 2024 regular City Council meeting, where it was defeated 2-3.

Renewing a Motion that Was Defeated at a Prior Meeting
Rules of parliamentary procedure typically provide for reconsideration or renewal of prior motions and generally allow such renewed motions assuming events have not occurred in the meantime that cannot be taken back (i.e., the issuance of a payment). Thus, we look to Fountain Valley’s codes and rules regarding parliamentary procedure. Pursuant to Fountain Valley Municipal Code § 2.04.090(d), “The latest edition of Robert's Rules of Order shall be used as a nonbinding guide to the conduct of meetings.” Pursuant to Robert’s Rules of Order, a Council Member may reintroduce a defeated motion at a future meeting. This is called “renewing the motion.” All a Council Member must do is request that the motion be placed on the agenda or bring it up at the right time during a future meeting (provided notice requirements have been met). This concept is explained in the attached article “Changing Course: Using Robert’s Rules to Alter a Prior Action.”
1 All statutory references are the Government Code unless otherwise noted. 2 Regular meetings are held at least once a month at times fixed by ordinance or resolution. (§ 36805.) In Fountain Valley, by ordinance, regular meetings of the City Council are held on the first and third Tuesday of each month. (FVMC § 2.04.170.)

City Council Action Request
Renewed Second Reading of Ordinance Increasing Council Member Compensation October 15, 2024

While Robert’s Rules permits a renewed motion, it must be noted that, “[b]ecause Robert's Rules of Order does not directly apply to City Council meetings, Robert's will not be strictly followed.” (FVMC § 2.04.090(d).) Instead, “[t]he presiding officer shall decide all questions of order unless an appeal to the City Council as a whole is made, in which case the majority vote shall govern and conclusively determine the matter.” (FVMC

2.04.090(d).)
In sum, the City’s “nonbinding guide” to the conduct of meetings allows for a motion to renew a previously defeated motion. As a motion, it requires an affirmative vote of a majority of the quorum. (FVMC 2.04.065.) If the motion to renew passes, Council can proceed to consider and vote on the renewed motion, here the second reading of the Council Compensation ordinance that was defeated on October 1, 2024. As an ordinance, it requires an affirmative vote of the entire Council. (§ 36936.) Timing of the Motion and Ordinance
The Attorney for the City adendized both the motion for renewal and, assuming the motion for renewal passes, the Second Reading on the Council Compensation ordinance for the October 15, 2024 regular Council Meeting. This is due to time constraints. If Council approves the motion to renew and then the Second Reading, the ordinance would be considered adopted on October 15, 2024. The ordinance becomes effective 30 days after its adoption. (§ 36937.) That would mean the ordinance becomes effective November 14, 2024.

Pursuant to the Government Code, a “change in compensation does not apply to a council member during the council member’s term of office.” However, the adjustment of the compensation of all members of a council serving staggered terms is permitted “whenever one or more members of the City Council becomes eligible for a salary increase by virtue of the council member beginning a new term of office.” (§ 36516.5.) For consolidated elections (which is the procedure used in Fountain Valley), the City Council must meet “no later than the next regularly scheduled City Council meeting following presentation of the [Registrar of Voters’] 28–day canvass of the returns, or at a special meeting called for this purpose, to declare the results and to install the newly elected officers.” (Elec. Code § 10262(b).) Until newly elected officers are “installed,” the previously elected officers continue to hold the office. (§ 57377.) The first regular Council Meeting in November is on the same day as the national election (November 5, 2024). The Council Compensation ordinance, if passed, would become effective on November 14, 2024, which is before the second regular Council Meeting of November 19, 2024. Therefore, the Ordinance will become effective before the Council could be required to install newly elected officers on November 19, 2024 (in the unlikely event the Registrar concludes the canvass early) or the first regular Council Meeting in December.

City Council Action Request
Renewed Second Reading of Ordinance Increasing Council Member Compensation October 15, 2024

RECOMMENDED ACTION
Council’s discretion.

ENVIRONMENTAL ANALYSIS
This Ordinance is not subject to review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) (there is no possibility the activity in question may have a significant effect on the environment).

ATTORNEY REVIEW:

The Attorney for the City has reviewed and approved this item.

PUBLIC NOTIFICATION
This item was properly agendized under the Ralph M. Brown Act.

ALTERNATIVES
ALTERNATIVE 1: Approve a Motion to Renew the Prior Failed Motion to Approve a Second Reading and Adopt an Ordinance Increasing Council Member Compensation. This requires a majority of the quorum.

If the Motion to Renew Passes: Approve the Second Read and Adoption of the attached Ordinance Increasing Council Member Compensation. This requires a majority of the Council.

ALTERNATIVE 2: Do not approve a Motion to Renew, in which event no further action is taken.

RECOMMENDED ACTION
Council’s discretion.

Prepared by: Colin Burns, Attorney for the City
Attachment 1: “Changing Course: Using Robert’s Rules to Alter a Prior Action” Attachment 2: September 3, 2024 Staff Report
Attachment 3: Ordinance of the City Council of the City of Fountain Valley Increasing Council Member Compensation

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: September 3, 2024
Members of the City Council
SUBJECT: An Ordinance of the City Council of the City of Fountain Valley Increasing Council Member Compensation
Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live” ☐ Attract and retain revenue producing businesses
☐ Achieve fiscal stability in accordance with the 20-Year Financial Plan ☐ Attract and retain quality staff
☒ Not applicable
EXECUTIVE SUMMARY:

Enact an Ordinance increasing Council Member Compensation.

DISCUSSION:

A city council may enact an ordinance providing that each member of the city council shall receive a salary based on the population of the city. (Gov Code 36516(a)(1).) 1 In cities over 50,000 to 75,000 in population, compensation is up to and including one thousand six hundred dollars ($1,600.00) per month. (Gov Code 36516(a)(2)(C).)2 The City of Fountain Valley has a population of approximately 54,893 people.

Once adopted, the salary of council members may be increased beyond the $1,600.00 provided in Government Code section 36516, subdvs. (a)(2)(C) by ordinance, but the amount of the increase shall not exceed the greater of either an amount equal to 5% for each calendar year from the operative date of the last adjustment of the salary or an amount equal to inflation since January 1, 2024, based upon the California Consumer Price index, which shall not 1 The rules are different for Charter Cities as Council compensation is considered a matter of local concern. (57 Ops. Cal. Atty. Gen. 11 (1974).)
2 Amounts paid by a city for retirement, health and welfare, and federal social security benefits are not included for purposes of determining salary, provided that the same benefits are available and paid by the city for its employees. (Gov Code 36516(d).) Nor are amounts paid by a city to reimburse a council member for actual and necessary expenses. (Gov Code 36516(e).)

Council Compensation
September 3, 2024

exceed 10 percent for each calendar year.3 The 5-percent increase is not compounded; it is 5- percent times the number of years since the last adjustment. (89 Ops. Cal. Atty. Gen. 159 (2006).)
At some point before 1997, the City Council set its compensation at $500 per month. Using 1997 (when Title 2 was repealed and re-enacted) as the benchmark, at least 27 years have passed since the last adjustment, which would allow an adjustment in compensation of up to 135-percent (5% x 27 years = 135%) or $1,175 per month.

A survey of Orange County cities in 2023 revealed the following City Council compensation amounts:

CITY COUNCIL
MEMBER

MONTHLY

BASE PAY

EFFECTIVE
YEAR

CAFETERIA HEALTH DENTAL VISION MISC TOTAL
ALISO VIEJO $520 2022 $2,242.58 $2,762.58
ANAHEIM $1,500 2017 $2,747 $56 $300 $4,603
BREA $680.69 2005 $680.69
BUENA PARK $1,285 2018 $300 $1,585
COSTA MESA $904.40 $2,100 $3,004.40
CYPRESS $832 2010 $2,720 $43 $26 $3,62
DANA POINT $719 2020 $275 $994

FOUNTAIN
VALLEY
$500 1997 $500
FULLERTON $750 $1,300 $2,050
GARDEN
GROVE
$1,312.34 1988 $1,500 $200 $3,012.34

HUNGTINGTON
BEACH
$1,512 2021 $740 $45 $2,297
IRVINE $880 2010 $1,764 $40.52 $6.90 $715 $3,406.42
LA HABRA $500 $500
LA PALMA $300 $300
LAGUNA
BEACH
$908 2018 $450 $1,358
3 Gov. Code § 36516, subdvs. (a)(4).

Council Compensation
September 3, 2024

LAGUNA HILLS $623.66 2020 $623.66
LAGUNA
NIGUEL
$400 $1,983.00 $2,383
LAGUNA
WOODS
$300 1999 $300
LAKE FOREST $704 2008 $704
LOS ALAMITOS $400 2009 $400
MISSION VIEJO $1,000 2017 $1,780 $2,780

NEWPORT
BEACH
$1,227.35 2021 $1,227.35
ORANGE $600 2022 $600
PLACENTIA $150 1980 $150
RANCHO
SANTA

MARGARITA
$463.50 2005 $1,725 $2,188.50
SAN

CLEMENTE
$400 1998 $400

SAN JUAN

CAPRISTRANO
$300 $300
SANTA ANA $1,000 2020 $1,700 $500 $3,200
SEAL BEACH $600 2014 $600
STANTON $850 2009 $850
TUSTIN $600 2022 $600
VILLA PARK $0.00 $0
WESTMINSTER $850.50 2008 $850.50
YORBA LINDA $500 2017 $100 $600
The average monthly compensation, including those benefits reported above, calculated in 2023, is $1,453.86. However, this amount is substantially lower than actual amounts paid because numerous cities responded that they provide benefits but did not identify the cost of the benefits in the survey. Those cities’ benefits are reflected as a $0 cost in the above analysis.

Further, these numbers were derived prior to the changes to state law authorizing an increase in council compensation.

Council Compensation
September 3, 2024

Fountain Valley’s closest neighbors provide compensation, including benefits, in 2023, of:

Huntington Beach ($2,297), and Garden Grove, Santa Ana, and Costa Mesa are, with benefits, all over $3,000.

Based on the maximum compensation of up to $1,600.00 and survey of other cities, and considering that many cities did not report the value of benefits provided, staff recommends the City Council increase its compensation to the maximum amount of $1,600.00 per month.

Fountain Valley provides no benefits to Council Members and, therefore, even at $1,600, Fountain Valley Council Member compensation will be lower than the Orange County average.

Per state law, any change to Council Member compensation does not take effect until after the next Council election. (Gov. Code 36516.5)
FISCAL REVIEW:

The increase in council compensation would be an additional cost of $1,100.00 per council member per month or a total of $66,000.00 on an annual basis. These costs are not included in the proposed FY 2023-24 annual budget and would require a budget amendment. The Budget Amendment appropriates a total of $66,000.00 in increased expenditures from the General Fund unappropriated fund balance into the City Council salary and benefit expenditure accounts 100.10.10100.50000 and 100.10.10100.50400.

PUBLIC NOTIFICATION:

This item was noticed as a Public Hearing in the Fountain Valley View. It was also agendized in compliance with the Brown Act.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney(s) for the City prepared this Staff Report and the proposed Ordinance.

ALTERNATIVES:

Alternative No. 1:

Alternative No. 2:

RECOMMENDATION:

Introduce and Approve for Second Reading an Ordinance of the City Council of the City of Fountain Valley Increasing Council Member Compensation to $1,600.00 Per Month, or another amount as directed.

Do not approve the Ordinance for Second Reading.

Staff is requesting City Council approval of Alternative No. 1 Introduce and Approve for Second Reading an Ordinance of the City Council of the City of Fountain Valley Increasing Council Member Compensation to $1,600.00 Per Month.

Prepared by: Alex Halfman, Attorneys for the City

Council Compensation
September 3, 2024

Reviewed by: Colin Burns, Attorney for the City
Fiscal review by: Ryan Smith, Finance Director
Approved by: Maggie Le, City Manager
Attachments: Ordinance

ORDINANCE NO 2024-____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

FOUNTAIN VALLEY REGARDING THE COMPENSATION

OF COUNCIL MEMBERS
WHEREAS, California Government Code Section 36516(a)(2)(C) provides that, in cities with a population of 50,000 up to and including 75,000, a city council may enact an ordinance providing that each member of the city council shall receive a salary up to and including one thousand six hundred dollars ($1,600) per month; and WHEREAS, the City of Fountain Valley has a population of approximately 54,893; and
WHEREAS, since 1997, council compensation for City Council members of the City of Fountain Valley has been five hundred dollars ($500.00) per month and no increase in council member compensation has occurred since that time; WHEREAS, there is a need for increased compensation for City Council members due to zero increases in council compensation since 1997, the rise of inflation, and recent changes to Government Code 36516 authorizing an increase in council member compensation to $1,600.00 a month to reflect recent economic trends; WHEREAS, California Government Code Section 36516. 5 allows for an increase in compensation for the entirety of the Council “whenever one or more members of the city council becomes eligible for a salary increase by virtue of the council member beginning a new term of office.” The new term of office for newly elected council members (after the November 2024 election) is anticipated to begin December of 2024.

NOW, THERFORE, THE CITY COUNCIL OF THE CITY OF FOUNTAIN VALLEY ORDAINS AS FOLLOWS:

Section 1. The Council hereby deletes and replaces in its entirety Section

2.04.190 of the Fountain Valley Municipal Code to read as follows:

2.04.190 Compensation.

Pursuant to the provisions of California Government Code Section 36516 and 36516.5, Council Members shall receive as compensation $1,200 per month and such benefits as allowed by law and provided by the city. Beginning with the first day of the month following the date when the term of office commences for a member of the City Council elected at the November 2024 general municipal election, the compensation of City Council Members shall be $1,200.00 per month and such benefits as allowed by law and provided by the city.

Section 2. If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the ordinance. The City Council declares that it would have passed this ordinance and each and every section, subsection, sentence, clause or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

Section 3. The City Clerk shall certify to the adoption of this Ordinance and cause it to be published as required by law.

PASSED AND ADOPTED by the City Council of the City of Fountain Valley at a regular meeting this 15th day of October, 2024.

ATTEST:
___________________________ _____________________________ Rick Miller Glenn Grandis
City Clerk Mayor
APPROVED AS TO FORM:

HARPER & BURNS LLP
___________________________
Colin Burns
Attorneys for the City

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: October 15, 2024
Members of the City Council
SUBJECT: Water Master Plan and Water Rate Study
Accept the proposals and award a professional services contract to MKN & Associates for the Water Master Plan and Water Rate Study, Project No. 24038, in the amount not-to-exceed $577,304.

Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☐ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:

Staff recommends that the City Council accept the proposals and award a professional services contract to MKN & Associates for the Water Master Plan and Water Rate Study, Project No. 24038, in an amount not exceeding $577,304.

The 2026 Water Master Plan will evaluate the City of Fountain Valley’s existing water system and identify necessary system improvements to meet future build-out water demands while also addressing the rehabilitation and replacement of aging infrastructure. The goals of this project are:

1. Update the comprehensive Water Master Plan;

2. Update the water facility Capital Improvement Program (CIP) and provide a cost-ofservice analysis; and,

3. Recommend a new water rate schedule that accounts for the present.

City staff anticipates that the Water Master Plan and Water Rate Study will begin in fall 2024 and be completed by spring 2026. The project is funded by the Water Enterprise Fund. There is adequate funding within the FY2024/2025 Adopted Budget to facilitate this project.

Water Master Plan and Water Rate Study – MKN & Associates October 15, 2024

DISCUSSION:

The City of Fountain Valley Public Works Department is responsible for providing clean and safe water to the City of Fountain Valley community. The City’s potable water supply consists of groundwater produced by six (6) City wells. If needed, water can be imported from Northern California and the Colorado River by the Metropolitan Water District (MWD). Groundwater is managed by the Orange County Water District (OCWD) and MWD where water supplies are delivered to the City through the Municipal Water District of Orange County (MWDOC), the local wholesale water provider.

The 2026 Water Master Plan will be evaluating the City of Fountain Valley’s existing water system and identifying necessary system improvements to meet future build out water demands and will focus on rehabilitation and replacement of aging water infrastructure. The goals of this project are to update the Water Master Plan, update the water facility CIP and provide a cost-of-service analysis, and to recommend a new water rate schedule that accounts for the present cost of providing water to the Fountain Valley community.

In 2012-2013, the City provided water to approximately 56,100 people through 17,000 service connections, with a total service area that covers approximately 9.87 square miles. The 2013 Water System Master Plan evaluated the existing water system and identified necessary system improvements to meet the build out demands of the service area and its customers, where it focused on the rehabilitation and replacement of the aging water infrastructure. In FY2023-2024, the City distributed approximately 85% groundwater, 15% recycled water for irrigation purposes, and 0% imported water due to incentivized programs through OCWD to pump more water to make up for under producing pumping agencies affected by Per- and polyfluoroalkyl substances (PFAS).

Previously, the Water Master Plan was completed in 2013 with the most recent financial plan and capacity fee report update completed in 2017. The 2026 Water Master Plan Update scope includes:
 The development of an updated CIP;
 A comprehensive financial modeling component that considers the City’s existing rate structure versus upcoming State Water Conservation Regulations;  Organizational and operational analysis;
 Hydraulic modeling of the water systems capabilities; and,  GIS updates to the City’s water infrastructure.

The 2026 Water Master Plan Update is critical for the City of Fountain Valley not only to ensure that the City programs a responsible CIP, but it is equally important to ensure water system capacity meets future development buildout demands and firefighting needs. The Water Master Plan will also help to maintain legislative compliance and identify opportunities for future efficiencies. The financial planning aspect of the Water Master Plan will ensure continued compliance with GASB 34, which requires agencies to identify and adequately fund costs for future infrastructure and maintenance.

City staff anticipates that the Water Master Plan and Water Rate Study will begin in the fall of 2024 and be completed by the spring of 2026.

Water Master Plan and Water Rate Study – MKN & Associates October 15, 2024

PROCUREMENT:

On May 6, 2024, the City publicly advertised Request for Proposal (RFP) 23-013, Water Master Plan and Water Rate Study, Project No. 24038. On June 6, 2024, the City received the following two (2) proposals in accordance with the City's requirements and purchasing policies.

A panel of City staff members independently reviewed each proposal on PlanetBids and ranked the two (2) firms based on the following evaluation criteria:
 General approach & work plans;
 Qualifications;
 Past performance/references; and,
 Cost scores.

Consultant Bid Amount

1. Stetson Engineers

2. MKN & Associates
$448,000
$458,926
Water Master Plan Vendor Proposal Evaluation Scoring
Vendors
(Total Possible Score)
MKN & Associates
(Average Score)
Stetson Engineers
(Average Score)
1000 913.57 802.33
After careful consideration and evaluation of proposals, City staff recommends that the City Council award the contract to MKN & Associates based on evaluation scores. While the firms who submitted proposals had varying degrees of qualifications, MKN possesses a team of experienced consultants who have prepared water master plans for various agencies throughout Southern California. MKN also provided work plans and an approach on past projects that have proven to be successful due to a great internal Quality Assurance and Quality Control (QA/QC) Plan and public notice/education approach.

FISCAL REVIEW:

The total projected costs for the 2026 Water Master Plan and Water Rate Study is $577,304.

This total amount includes the MKN deliverables for Tasks 1 through 10, in the amount of $458,926, Optional Tasks Item in the amount of $68,378, and an additional $50,000 for contract contingency to cover any unforeseen circumstances that may require additional work.

The current adopted FY2024/2025 budget includes sufficient funding for this multi-year project and is funded entirely from the Water Enterprise Fund. The budget allocation, project costs, and financial details are as follows:

Project Budget Allocation
Funding Source Project Budget Amount
Water Fund $600,000
Total Budget $600,000

Water Master Plan and Water Rate Study – MKN & Associates October 15, 2024

Project Costs
Vendor Task Items Project String Amount
MKN & Associates / Misc Capital Outlay 56002 $458,926
MKN & Associates - Optional Tasks / Misc Capital Outlay 56002 $68,378 MKN & Associates – Unforeseen Additional Work / Contract Contingency
56002 $50,000
Total Project Costs $577,304
Project Budget String Details for Project No.24038:

Project String Amount
Misc Capital Outlay for FY2024/2025 (GL# 500.50.95000.56002) $577,304 Total $577,304
PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney for the City has reviewed and approved the MKN & Associates professional service contract for Project No. 24038.

ALTERNATIVES:

Alternative No. 1: Accept the proposals and award a professional service contract to MKN & Associates for the Water Master Plan and Water Rate Study, Project No. 24038, in the amount not-to-exceed $577,304. This is the recommended action as it will provide the long-term planning, development of a refined Water System Capital Improvement Program, and updated financial and GIS tools to properly manage and fund the City’s Water Enterprise Fund.

Alternative No. 2: Reject the proposals and direct staff to re-issue the Request for Proposal.

This is not recommended as the proposed scope of work is greatly needed to maintain the City’s compliance with regulatory requirements. MKN & Associates is a highly qualified firm with particular knowledge and expertise in water systems both locally and around the world. In addition, the MKN & Associates proposal is comprehensive, competitively priced and provides a good value.

Water Master Plan and Water Rate Study – MKN & Associates October 15, 2024

RECOMMENDATION:

It is recommended that the City Council approve Alternative No. 1, which is to:

Accept the proposals and award a professional service contract to MKN & Associates for the Water Master Plan and Water Rate Study, Project No. 24038, in the amount not-to-exceed $577,304.

Support by: Terri Phan, Management Aide
Prepared by: Kyle Hilton, Associate Engineer
Concurred by: Mark Sprague, Field Services Manager
Reviewed by: Temo Galvez, P.E., Deputy Public Works Director / City Engineer Approved by: Scott Smith, P.E., Director of Public Works Fiscal Review by: Ryan Smith, Finance Director / City Treasurer Approved by: Maggie Le, City Manager
Attachment: MKN & Associates Contract

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: October 15, 2024
Members of the City Council
SUBJECT: Approval of an agreement with Brightly, a Siemens company, in a total amount of $188,610.41 for a Facility Condition Assessment, Americans with Disabilities Act Accessibility Study, and a 21-month subscription for software products and implementation.

Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live” ☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☐ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:

Staff recommends software and professional services from Brightly, a Siemens company, (Brightly) as a turn-key solution to address the City’s strategic objective of identifying a process or system to better account for long-range capital financial planning; more accurately quantify annual maintenance expenses; and determine the amount needed in the City’s Government Buildings reserve fund to support proper maintenance of City-owned buildings/facilities.

The Brightly solution will assess the current condition of City buildings/facilities through data collection and reports; input the newly collected facility assessment data into Brightly Asset Essentials and Predictor software products; utilize the new software for long-term financial planning; ensure operational efficiency through prioritizing capital investments; track maintenance activities through new computerized maintenance management system (CMMS) software; and optimize lifecycles of key assets. The anticipated time to complete the project is six to nine months. Funding for this project is included within the approved Fiscal Year 2024-25 Capital Improvement Plan budget. The project budget of $200,000 (General Fund) is sufficient to complete the project.

Brightly Agreement for FCA, ADA Survey, Software Products and Implementation October 15, 2024

DISCUSSION:

In 2023, City strategic planning discussions generated an objective for staff to identify a process or system to better account for long-range capital financial planning, annual maintenance expenses, and create a building maintenance reserve fund for City-owned buildings/facilities. At the February 20, 2024, City Council Study Session, staff recommended that the City complete a Facility Condition Assessment (FCA) for all City-owned buildings to properly assess deferred maintenance and renovation needs, purchase Asset Management System (AMS) software, and load the FCA data into the AMS software. Staff received approval to include $200,000 within the 2024-2025 fiscal year budget to implement a solution.

After evaluating several AMS solutions, staff recommends Brightly as the turn-key solution provider for software and services to meet the City’s strategic objective. Solutions from other vendors did not appear to contain the same expertise concerning vertical (building) infrastructure, were priced higher, required significant customization, and/or seemed too reliant on Geographic Information System (GIS) for functionality. Brightly is a user-friendly, intuitive, and cost-effective option that meets the City’s operational demands without overcomplicating the process. The balance of functionality and simplicity of the Brightly platform (Asset Essentials and Predictor software products) aligns well with staff’s work process and typical computer skill level. Feedback from other public agencies (Irvine, Laguna Niguel, Placentia, Newport Beach, and Ontario) that use Brightly has been positive.

Additionally, Brightly provides professional services for both the FCA report and the Americans with Disabilities Act (ADA) Accessible Survey. Using Brightly to collect facility information, electronically enter the data, and prepare the reports will maximize the staff’s ability to utilize the predefined software functions when evaluating and modeling data. Brightly's asset management software enhances decision-making by turning assessment data into actionable insights for asset maintenance, planning, and budgeting. Additionally, the Brightly team will use the new FCA data and software to create a planned maintenance program that is specifically tailored to Fountain Valley. This new program will help ensure assets are efficiently managed and scheduled for maintenance with minimal effort by City staff. Based on industry standards, the city can expect to reduce reactive work by up to 65%, extend asset lifecycles, and increase the return on investment by over 545% over 25 years by optimizing the FCA data and using a software-driven planned maintenance program.

The Brightly platform, combined with FCA and ADA Accessible Survey data, enables the City to:
 Enable a proactive maintenance and capital planning program rather than being reactive.
 Provide data-driven insights to inform budgeting and resource allocation through executive dashboards and robust analytics.
 Design a 20+ year facility and parks financial lifecycle model to better prioritize annual budgets.
 Identify deferred maintenance and backlog with an effective planned maintenance program.

Brightly Agreement for FCA, ADA Survey, Software Products and Implementation October 15, 2024

 Provide an easy-to-use mobile work order system, allowing maintenance staff to track tasks efficiently, prioritize work orders, and keep asset records centralized and organized.
 Transition from manual tracking and institutional memory to a centralized digital database, ensuring continuity of operations and knowledge.  Track and manage the condition of all assets, from facilities to park equipment, and provide insights into the optimal time for repairs or replacements.

The City of Fountain Valley maintains 31 facilities, which amounts to approximately 226,000 square feet. The age range for the facilities is 4 to 60 years, with an average of 35 years. The agreement provides for a FCA of all City Buildings, including park buildings and playground equipment, and an ADA Accessible Survey. The assessment will inventory and barcode fixed assets within buildings and in parks. The data from the assessment will be entered into the Brightly platform and used for long-range capital planning, as well as full asset lifecycle prediction.

The Brightly software platform can integrate with GIS. The Information Technology Department has requested that a small portion of the project budget be allocated toward hiring a consultant to assist with the integration. Therefore, $10,000 of the project budget is reserved for GIS integration consultant services.

Staff anticipates receiving the FCA report in early 2025, in time to provide valuable insights into budgeting for the 2025-2026 fiscal year. Once the software is fully launched, the City will be able to create asset models and provide future capital budgeting for facility and park assets.

The modeling scenarios can be projected out over 20 years if needed. The anticipated time to complete the total project is approximately six to nine months, taking into consideration potential delays due to the upcoming holidays and/or weather.

Staff proposes to utilize Sourcewell, a public agency with legal authority, to serve as a contracting agency for other public agencies for this agreement. Joint Powers Agency Government Code §6500 authorizes public agencies, such as the City of Fountain Valley, to participate through purchasing agreements like those established by Sourcewell. Since the City of Fountain Valley is a Sourcewell member, it can utilize and benefit from its streamlined national and regional cooperative purchasing networks to bring speed and efficiency to the procurement process. The Sourcewell contract number for Brightly is 090320-SDI.

FISCAL REVIEW:

The current adopted FY 2024/25 budget includes sufficient funding for this project. This project is funded by the General Fund in the Capital Improvement Fund (Fund 300).  Facility Condition Assessment (Project No. 25002) total budget = $200,000  Total cost of the Brightly agreement = $188,610.41.
o Brightly software (21-month subscription, ending June 30, 2026) and software implementation = $107,996.62*.
o Professional services (Facility Condition Assessment and ADA Accessible Survey) = $80,613.79.

Brightly Agreement for FCA, ADA Survey, Software Products and Implementation October 15, 2024

* Please note that within the Brightly software (21-month subscription) quote, a square footage of 399,999 is used for pricing purposes as the sum value for park fixtures, playground equipment, and actual square footage of City buildings (226,093 square feet). It is common practice to assign a square foot value to account for outdoor maintenance items.

Anticipated future GIS integration consultant services = $10,000 (not part of the Brightly agreement).

PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney(s) for the City has reviewed this item.

ALTERNATIVES:

Alternative No. 1: Approval of an agreement with Brightly, a Siemens company, in a total amount of $188,610.41 for a Facility Condition Assessment, Americans with Disabilities Act Accessibility Study, and a 21-month subscription for software products and implementation. This is the recommended action.

Alternative No. 2: Do not approve the Brightly agreement and direct staff to solicit proposals.

This is not recommended because the proposed turnkey solution is efficient, effective, and provided at a competitive cost. Soliciting proposals will significantly delay progress on this City's strategic objective and hinder critical discussions about setting City government buildings fund reserve amounts and conversations about present-day deferred maintenance costs for key City facilities.

RECOMMENDATION:

Staff is requesting City Council approval of Alternative No. 1 to approve an agreement with Brightly, a Siemens company, in a total amount of $188,610.41 for a Facility Condition Assessment, Americans with Disabilities Act Accessibility Study, and a 21-month subscription for software products and implementation.

Prepared by: Scott Smith, Director of Public Works
Fiscal review by: Ryan Smith, Finance Director
Approved by: Maggie Le, City Manager

Brightly Agreement for FCA, ADA Survey, Software Products and Implementation October 15, 2024

Attachment:

1. Brightly Software Agreement (21-Month Term)

2. Brightly Professional Services Agreement (FCA Report and ADA Accessible Survey)

3. Fountain Valley City Facilities Exhibit

PREPARED FOR
City Of Fountain Valley ("Customer")
10200 Slater Ave
Fountain Valley, CA 92708

PREPARED BY
Brightly Software Inc
11000 Regency Parkway, Suite 300
Cary, NC 27518

PUBLISHED ON
October 09, 2024
1

Q-397642
Sourcewell/NJPA purchasing contract
• https://www.sourcewell-mn.gov/cooperative-purchasing/090320-sdi#tab-contractdocuments (https://www.sourcewell-mn.gov/cooperative-purchasing/090320-sdi#tabcontract-documents). • Contract #090320-SDI
Subscription Term: 21 months (10/01/2024 - 06/30/2026)
Cloud Services
Item Start Date End Date Pricing Based
On Investment
Asset Essentials
Enterprise
10/1/2024 6/30/2026 399,999.00 Sq.

Ft. 42,448.28 USD
- Facilities/Physical
Plant Module
10/1/2024 6/30/2026 Included
- Parks,
Recreation and
Forestry Module
10/1/2024 6/30/2026 Included
- Dude Analytics 10/1/2024 6/30/2026 Included
- Asset Essentials
Inventory
10/1/2024 6/30/2026 Included
- GIS Asset
Management
10/1/2024 6/30/2026 Included
Capital Predictor
Enterprise
10/1/2024 6/30/2026 55,313.00
Population 33,167.56 USD
- Predictor
Facilities/Physical
Plant
10/1/2024 6/30/2026 Included
Predictor Parks,
Recreation and
Forestry
10/1/2024 6/30/2026 55,313.00
Population 26,532.94 USD
2

Cloud Services
Item Start Date End Date Pricing Based
On Investment
Azure Single SignOn Module
10/1/2024 6/30/2026 Included

3.0 Month(s) included at no additional cost on the first term 10/01/ 2024 - 12/31/2024 -14,729.92 USD
Subtotal: 87,418.86 USD
Professional Services
Item Pricing Based On Investment
Asset Essentials
Implementation with
Consulting
399,999.00 Sq. Ft. 7,902.86 USD
Capital Predictor Enterprise
Implementation One-Time 12,674.90 USD
Single Sign-On Module Set
up One-Time Included
Subtotal: 20,577.76 USD
Total Initial Investment 107,996.62 USD
3

Cloud Services Subscription
Item Optional Investment Year 2 Start
Date: 07/01/2026
Asset Essentials Enterprise 24,256.16 USD
- Facilities/Physical Plant Module Included
- Parks, Recreation and Forestry Module Included
- Dude Analytics Included
- Asset Essentials Inventory Included
- GIS Asset Management Included
Capital Predictor Enterprise 18,952.89 USD
- Predictor Facilities/Physical Plant Included
Predictor Parks, Recreation and Forestry 15,161.68 USD
Azure Single Sign-On Module Included
Total 58,370.73 USD
4

Asset Essentials Implementation with
Consulting
GIS Rider Statement of Work
Summary:

Company will provide specified professional consulting services to Subscriber to implement Asset Essentials, an on-line Computerized Maintenance Management System – Geographic Information System (GIS) functionality.

These professional services include meeting with key stakeholders to ensure the set-up and configuration of the system will meet the client's operational needs; location and category hierarchies are configured appropriately; workflows meet the needs of the business; available data is cleaned, aligned and imported; and end users are trained and ready for go-live.

In Scope: The Deliverables below will be considered in scope of this SOW

1. Asset Essentials GIS Implementation

2. Asset Essentials GIS Training
Deliverables:
• Project initiation and discovery
• Available GIS data loaded
• GIS configuration
• User acceptance testing (UAT)
• End User training for Administrator and Full User roles Acceptance Process:

As each deliverable is completed, the Project Coordinator will confirm with the Subscriber and document acceptance in the Project Community Portal.
• Project initiation and discovery
• Kickoff call complete.
• Discovery call complete
• Data, configuration, and training requirements documented. • Available Data Loaded
• Available GIS data is loaded in AE to meet documented data requirements. • Account Configuration
• GIS features have been setup and configured to meet documented configuration requirements. • User Acceptance Testing
• Consultant-led end-to-end walkthrough and client UAT has demonstrated functionality satisfying configuration requirements.
5

• End User Training
• Administrator and Full User roles have been received training on their role.

Assumptions:

Subscriber Assumptions:
• There will be a single point of contact/project manager for the duration of the project. • IT department is responsible for ensuring access to mobile devices, internet connections, email access, and web link access to the software such as white listing IP addresses. • The appropriate resources will be available for all scheduled activities. Canceling or rescheduling consulting activities within 2 weeks of the scheduled activity may result in a rescheduling fee being assessed.
• For on-site activities, Subscriber will provide a dedicated space with adequate technology, including but not limited to monitor/projector, computers, mobile devices, quality phone and internet connections. • Will provide relevant data to be loaded in a timely manner and in Excel or CSV format. Each record type will be provided in one file with one sheet with column headings and one record with corresponding attributes per row.
• If unable to provide data in an acceptable format for import, Consultant will guide Subscriber on how to manually create records.
• Subscriber has up to five business days to confirm deliverable acceptance. No response will be interpreted as acceptance.

Company Assumptions:
• Consultant will not access any 3rd party systems for the purpose of exporting data. • For on-site activities, Company will bill Subscriber for actual travel and associated expenses incurred. • Any services not explicitly included in this SOW are assumed to be out of scope.

Project Schedule:
• Kick-off Call with Project Coordinator
• Confirm software and services purchased
• Identify key stakeholders
• Assign resources
• Schedule key milestone dates, including anticipated projected completion date • Access to Company's on-line Learning Management System • Access to an interactive project plan
• Discovery with Consultant
• Interview key stakeholders to understand specific maintenance & operations objectives • Overview of AE with key stakeholders, including data import requirements • Determine optimal GIS configuration to meet objectives and drive KPIs • Document data, configuration, and training requirements • Schedule required consulting activities and confirm projected completion date • Data loaded by Consultant
6

• Review, cleanse, and load available GIS data
• Account configuration by Consultant
• Work Order creation from Map
• Citizen Portal
• Mobile Profiles
• Configure GIS Map settings
• Configure GIS Layer configuration
• Asset syncing
• User Acceptance Testing
• Configuration demo to walk through the end-to-end workflow from request to completion • Demonstrate key functionality meets configuration requirements • Consultant conducts End User Training for Administrator and Full User roles • End-to-end walkthrough for their role
• Desktop and mobile training
• Project Close
Change Management:

Subscriber may request that the Company add services not in the specifications by submitting a written proposed change order to the Company. Submitted change requests will be reviewed for approval. Approved change orders will become part of the applicable SOW when executed by both Parties, and the services described therein will become part of the services.

Invoicing:

At the conclusion of Go Live Support, the main consulting milestone will be completed to trigger billing for the full consulting service.

Asset Essentials Implementation with
Consulting Statement of Work
Summary:

Company will provide specified professional consulting services to Subscriber to implement Asset Essentials (AE), an on-line Computerized Maintenance Management System. These professional services include meeting with key stakeholders to ensure the set-up and configuration of the system will meet the client's operational needs; location and category hierarchies are configured appropriately; workflows meet the needs of the business; available data is cleaned, aligned and imported; and end users are trained and ready for go-live. 7

In Scope: The Deliverables below will be considered in scope of this SOW:

1. Asset Essentials Implementation with Consulting

2. Asset Essentials Training

3. Post Consulting Go-Live Support
Deliverables:
• Project initiation and discovery
• Available location, asset, user, PM schedule Data Loaded • Account configuration
• User acceptance testing (UAT)
• End User training for Administrator and Full User roles • Go-Live support
Acceptance Process:

As each deliverable is completed, the Project Coordinator will confirm with the Subscriber and document acceptance in the Project Community Portal.
• Project initiation and discovery
• Kickoff call complete
• Discovery call complete
• Data, configuration, and training requirements documented • Available data loaded
• Available location, asset, user, PM schedule data is loaded in AE to meet documented data requirements.
• Account Configuration
• Account has been setup and configured to meet documented configuration requirements. • User Acceptance Testing
• Consultant-led end-to-end walkthrough and client UAT has demonstrated to Subscriber functionality meets configuration requirements.
• End User Training
• Administrator and Full User roles have received training on their role. • Go-Live Support
• 30-day Go-Live Support period has been concluded.

Assumptions:

Subscriber Assumptions:
• There will be a single point of contact/project manager for the duration of the project. • IT department is responsible for ensuring access to mobile devices, internet connections, email access, 8

and web link access to the software such as white listing IP addresses. • The appropriate resources will be available for all scheduled activities. Canceling or rescheduling consulting activities within 2 weeks of the scheduled activity may result in a rescheduling fee being assessed.
• For onsite activities, Subscriber will provide a dedicated space with adequate technology, including but not limited to monitor/projector, computers, mobile devices, quality phone and internet connections. • Will provide relevant data to be loaded in a timely manner and in Excel or CSV format. Each record type will be provided in one file with one sheet with column headings and one record with corresponding attributes per row.
• If Subscriber is unable to provide data in an acceptable format for import, Consultant will guide Subscriber on how to manually create records.
• Subscriber has up to (5) business days to confirm deliverable acceptance. No response will be interpreted as acceptance.

Company Assumptions:
• Consultant will not access any 3rd party systems for the purpose of exporting data. • Once End User Training has been completed, 30-day Go-Live Support period begins, consisting of up to 4 weekly 30-minute check-ins with the Implementation Specialist. If client does not attend a scheduled check-in, it will be assumed no assistance was needed.
• For on-site activities, Company will bill Subscriber for actual travel and associated expenses incurred. • Any services not explicitly included in this SOW are assumed to be out of scope.

Project schedule and approach:
• Kick-off Call with Project Coordinator
• Confirm software and services purchased
• Identify key stakeholders
• Assign resources
• Schedule key milestone dates, including anticipated project completion date • Access to Company's on-line Learning Management System • Access to an interactive project plan
• Discovery with Consultant
• Interview key stakeholders to understand specific maintenance & operations objectives • Overview of AE with key stakeholders, including data import requirements • Determine optimal AE configuration to meet objectives and drive KPIs • Document data and configuration requirements
• Schedule required consulting activities and confirm projected completion date • Data loaded by Consultant
• Review, cleanse, and load available user, location, asset, and scheduled PM data • Account configuration by Consultant
• Populate key drop-down menus
• Review/modify request and work order templates
9

• Configure workflow for request/approval/assignment of work orders • User Acceptance Testing
• Configuration demo to walk through the end-to-end workflow from request to completion • Demonstrate key functionality meets configuration requirements • Consultant conducts End User Training for Administrator and Full User roles • End-to-end walkthrough for their role
• Desktop and mobile training
• Go-Live Support
• Company provides (4) weekly check-in calls with Implementation Specialist and Subscriber • Company Implementation specialist addresses any issues identified. Where issues require product support, Implementation Specialist will submit to Company Support • Implementation Specialist adjusts configurations as needed prior to project close • Project Close
Sample Project Timeline (project timelines may vary):

Change Management:

Subscriber may request that the Company add services not in the specifications by submitting a written proposed change order to the Company. Submitted change requests will be reviewed for approval. Approved change orders will become part of the applicable SOW when executed by both Parties, and the services described therein will become part of the services.

Invoicing:

At the conclusion of Go Live Support, the main consulting milestone will be completed to trigger billing for the full consulting service.

Special Terms for Asset Essentials:

Asset Essentials pricing is based on a maximum storage limit of 200GB of data. Data storage that exceeds 200GB may subject to an additional fee.
10

11

Predictor Enterprise Implementation and
Training - Statement of Work
Package 2
Purpose
The purpose of the Predictor Enterprise Implementation and Training Services, as scoped herein, is to deliver the model development, training, and support required to realize the value that a Predictor Enterprise subscription has to offer for building asset lifecycle models in support of the Client's infrastructure investment planning processes. To facilitate this outcome, a Brightly's (Company) Selected Consultant (Consultant) will conduct workshops with Client staff members (workshop participants) focused on developing a first-generation lifecycle model* using the Client's data.

Through the workshop experience, follow-up meetings, and post-implementation support, Client staff will be provided the opportunity to learn the essentials of building asset lifecycle models with Predictor Enterprise.

With this background and understanding, Client staff will be able to assume ownership of the first-generation lifecycle models and continue to build out "what-if" scenarios after training is complete with support from the Company Selected Consultant.

Value
By partnering with Brightly, you are provided expert guidance in the best practice configuration and usage of Predictor Enterprise. In summary, the scope of the proposed Predictor Enterprise Implementation and Training Services includes:
• Workshop training sessions led by the Consultant focused on building lifecycle model(s) for the asset class(es) identified in this SOW and using the Client's data; • Client data loaded into the lifecycle model(s) in Predictor using the asset class(es) identified in this SOW and using the Client's data and input;
• One (1) month of online support provided directly by the Consultant. This service is designed to provide Client staff with assistance in matters related to reporting; troubleshooting, and refining the previously delivered lifecycle model(s);
• Support and guidance for installing Predictor Enterprise on the Windows operating system; • Guidance on how to structure data for effective lifecycle modeling; *A "first-generation lifecycle model" is a fully functional Predictor Enterprise lifecycle model that can be used to present reports and explore the functional aspects of Predictor Enterprise software.

However, the term ‘first-generation' is used to qualify that the model may not yet be mature or accurate enough for actual decision- making purposes. Also note that a single model applies to a single asset class. For example, a model built for pavement would not include information about signage or street markings.

Per this scope of services, a first-generation lifecycle model will be developed for the asset class identified below (select one):
12

• Facilities
Methodology and Approach
Task 1: Pre-Workshop Kick-Off Meeting and Preparation
Consultant will work with the Client's designated Project Manager to facilitate a Kick-Off Meeting and prepare themselves and the Client's project team for data gathering and the upcoming workshop activities.

Sub-Task 1.1: Kick-Off Meeting
[Remote Task: up to 2 hours duration]
The purpose of the Kick-Off Meeting is to:

1. Review project goals and objectives;

2. Review data requirements;

3. Review available data sources and decision support criteria;

4. Schedule the workshop;

5. Determine an appropriate time for client staff to install Predictor Enterprise on Client computers;

6. Address any scope, logistical, or scheduling questions.

Sub-Task 1.2: Pre-Workshop Preparation
[Remote Task: duration is as needed, not to exceed 16 hours] Project preparation tasks during this phase of the project will include:

1. Consultant will review relevant information provided by the Client, including data sources (such as GIS), decision support processes, plans, assessment reports, and other information that will be beneficial to the project outcomes. Consultant will advise Client of any schema or data changes required for a successful model. Consultant may make assumptions or calculate additional fields so the model may proceed to be built in a timely manner if required changes to source data are not completed by the Client in a timely manner.

2. Software installation requirements will be reviewed during the Kick-Off meeting, and access to Company online Predictor Enterprise resources will be provided. An email will be issued to designated Client staff with links to access the software, Knowledge Base, and eLearning videos. The Consultant will provide additional support as required. A meeting with a Client IT representative may be necessary.

Client Responsibilities

1. Designate a Project Manager. This person will interact directly with the Consultant to set meeting times, coordinate staff, direct feedback, approve invoices and other tasks as required to help keep the project 13

on track.

2. Determine who will participate in the Data Gathering and Workshop sessions. Company suggests that participants include both personnel who are actively involved in plan decision making and personnel who are responsible for managing data that contributes to the decision-making processes.

3. Determine and assemble data sources that will be used in Predictor Enterprise. This should include any existing condition rating systems, decision support criteria used to determine repair, rehabilitate, and replace, budget and planning strategies. These resources will be provided to the Consultant for review prior to the onsite workshop.

4. Complete data schema and/or data updates recommended by the consultant and provide updated data to Consultant.

5. Consultant will host the meeting using online screen sharing software (WebEx, Zoom, or similar). The Client is responsible for ensuring remote access for all Client participants.

Deliverables

1. A remotely facilitated Project Kick-Off Meeting, up to two (2) hours in duration, to be facilitated by Company's Solutions Consultant and attended by applicable Client and Consultant team members.

Task 2: Lifecycle Model Training and Model Building Workshop [Remote Task: Three-day duration] A series of remote workshop sessions will be facilitated by the Consultant over an agreed-upon multi-day period. Ideally, remote workshop activities should be completed within a one (1) to three (3) week period. The purpose of workshop session is to train Client staff on the creation of asset lifecycle models through the process of building first-generation lifecycle models for the scoped assets, using the Client's data.

The workshop is as follows:

1. Overview Presentation and Discussion
Workshop Session 1: (3 hours)
Participants: Senior Managers, Asset System Managers, GIS staff, Project Manager Consultant will step the workshop participants through a comprehensive overview of asset lifecycle modeling using Predictor Enterprise. Participants will be encouraged to ask questions and engage in discussion as Consultant presents the following:

1. Introductions and goal review;

2. An overview of strategic asset management, lifecycle modeling, and Predictor Enterprise; 14

3. An in-depth interactive presentation on the process of developing lifecycle models using examples in Predictor Enterprise relevant to scoped assets;

4. Integration with GIS;

5. Reporting methods.

2. Lifecycle Model Development and Training for Asset Group 1 Workshop Session 2: (3 hours)
Workshop Session 3: (3 hours)
Participants: Client Asset System Managers and their designee(s), Project Manager Consultant will lead a training workshop for developing lifecycle model parameters for the selected asset class(es). The training will be facilitated by the Consultant using remote screens of Predictor Enterprise, GIS, and other software as required. Workshop participants may follow along using Predictor Enterprise on their laptops but are not required to do so. Aspects of lifecycle modeling that the training will focus on include:
a. Treatment parameters. The types of treatments that are currently being used, criteria for triggering treatments, and treatment effects.
b. Service State (aka Condition) criteria. Criteria for determining the service state of assets, including condition scoring, likelihood of failure, age, and other criteria as it would be used for decision making. c. Lifecycle criteria such as material, size, location, era of installation, and other criteria that contributes toward defining the life expectancy of assets.
d. Degradation Profile. The deterioration curve of the asset(s). e. Decision criteria. Additional decision criteria other than service state that will be used in the lifecycle model. Examples include material, criticality, capacity, location etc. f. Decision Model. How all the criteria come together to trigger treatments and their effects in a decision model.
g. Costing data for each treatment, which are determined in the unit of measure for the asset(s). h. Budget caps. At least one simulation should be built on existing budgets. Other simulations may be created that vary the budget amounts.
i. Data structure. Evaluate how the Client's data matches up to the decision criteria. Make note of modifications that may need to be performed.
j. Forced projects. Any projects that the Client is already committed to may be identified and forced to happen in the designated year in the model simulation.
k. Data acquisition from a Feature Service on ArcGIS Online l. Data structure. Evaluate how the Client's data matches up to the decision criteria. Make note of modifications that may need to be performed. Some modifications can be made in the workshop. m. Forced projects. Any projects that the Client is already committed to may be identified and forced to happen in the designated year in the model simulation.
n. Predictor Enterprise Reports
o. Publishing Predictor Enterprise simulation results to ArcGIS as a time enabled Feature Class 15

3. Wrap Up
Workshop Session 4: (3 hours)
Participants: Project Manager and others to be determined This time is reserved if needed for activities identified in previous sessions that need to be further addressed. This may include the development of a list of next steps, meeting with IT staff regarding software installation or other topics as required.

Client Responsibilities

1. Consultant will host the meetings using online screen sharing software (MS Teams, Zoom, or similar).

The Client is responsible for ensuring remote access for all Client participants.

2. Client staff should arrive prepared with all digital and paper-based information deemed relevant to the workshop.

Deliverables

1. Copies of presentation material.

2. Remote Training Workshop sessions facilitated by an Company Solutions Consultant as described herein.

3. First-generation Predictor Enterprise model files as developed in the workshop.

4. All participants are provided an opportunity to learn how to utilize the Predictor Enterprise software.

5. The Consultant engages in a post-workshop meeting with the Client's Project Manager to solicit feedback and discuss the post workshop training and support phase of the project.

Task 3: Post Workshop Training and Support
[Remote Task: duration is as needed, not to exceed 16 hours] During the one (1) month period immediately following delivery of the first-generation Predictor Enterprise lifecycle models, the Consultant will remain the primary contact for support and follow-up training as it becomes desired by the Client staff who participated in the Task 2 workshops. The purpose of this support period is to provide Client staff an opportunity to ask questions on the lifecycle model(s), reports, data, or other material deemed necessary by the Client to extend the value of the Predictor Enterprise subscription. This support and training is in addition to Company's standard support services.

1. All support and training will be provided through email, scheduled online meetings, and phone conferences. The Client Project Manager will schedule the support activities with the Company Solutions 16

Selected Consultant prior to each event.

2. At Consultant's sole discretion, the Consultant may engage in some development of lifecycle models, reports, or other material in consultation with the Client as deemed appropriate to further the training of Client staff.

3. Support and training are limited to staff who participate in the training workshop, but the services provided by Consultant during this phase includes help for workshop participants to communicate to other Client staff.

Project Assumptions
Company has made the following general assumptions in this SOW to derive the estimated cost for this project.

It is the responsibility of Client to validate these assumptions, which include Client responsibilities before signing the Acceptance. Deviations from these assumptions may impact Company's ability to successfully complete the project. Any changes in scope, schedule, or costs will be documented by the Project Coordinator, whether there is a cost impact or not.
• Company and Consultant are not responsible for delays caused by missing data or other configuration information that is required to be available prior to the consulting service. Having the requested data and configuration information available prior to the consulting service may minimize delays so progress can be made quickly.
• Client shall use best efforts to Identify of all project-related key information to allow the project schedules to begin on time. Any changes to key information after Project kickoff may require a Change Controls.
• Parties agree to provide timely responses to task-related emails or phone calls to enable on-time completion of all assignments.
• At least 24-hour notice cancellation shall be given by the Parties if required members for any scheduled meeting cannot attend. This shall allow sufficient time to cancel/re-schedule the meeting as soon as possible to keep the project on schedule.
• Prerequisite data gathering, which may relate to an orientation call or requirements gathering meeting, must be completed prior to the scheduled meeting. A productive meeting requires that the data gathering be complete in advance of the meeting.

Excluded from Services
For the avoidance of doubt, the following services are not included:
• Unless otherwise included in the Consulting service, evaluation of your current practices, policies, procedures, or personnel for the purposes of performance or other improvements. • Troubleshooting any issues related to your IT infrastructure, including computer software not provided by Brightly and/or GIS or other systems.
• Migration of data from other systems or locations, unless specified on the Order Form. • Updating any of your source data.
• Export of data to any other systems or third parties other than those specified on the Order Form. 17

Milestone Billing - Invoice Schedule
Invoicing for the Predictor Enterprise Model Development service will be provided as delivery milestones are met. Below is the schedule for the billing milestones and the related percentage.

Predictor Enterprise Model
Development Milestones
Description Percentage
Kickoff and Data Gathering Kickoff meeting and initial model preparation (Task 1) 50% Workshop Sessions and Wrap Up Lifecycle model building, workshop sessions and wrap up (Task 2) 50% 18

Order terms

BY SIGNING THIS ORDER FORM, WHETHER BY ELECTRONIC OR WRITTEN SIGNATURE, YOU ARE PLACING A BINDING ORDER FOR THE OFFERINGS SHOWN. IF THE INDIVIDUAL ENTERING INTO THIS AGREEMENT IS

ACCEPTING ON BEHALF OF A COMPANY OR OTHER LEGAL ENTITY, THE INDIVIDUAL REPRESENTS THAT THEY

HAVE THE AUTHORITY TO BIND SUCH ENTITY AND ITS AFFILIATES TO THE TERMS AND CONDITIONS OF THIS AGREEMENT, IN WHICH CASE THE TERM "CUSTOMER" SHALL REFER TO SUCH ENTITY AND ITS AFFILIATES. IF

THE INDIVIDUAL ACCEPTING THIS AGREEMENT DOES NOT HAVE SUCH AUTHORITY OR DOES NOT AGREE WITH

THE TERMS AND CONDITIONS SET FORTH HEREIN, THE INDIVIDUAL MUST NOT ACCEPT THIS AGREEMENT AND MAY NOT USE THE OFFERINGS.
• The "Effective Date" of the Agreement between Customer and Brightly Software, a Siemens Company ("Siemens") is the date Customer accepts this Order
• Proposal expires in sixty (60) days.
• The Siemens entity entering into this Agreement is Brightly Software, Inc., a Delaware corporation, and the notice address shall be Corporate Trust Center, 1209 Orange Street, Wilmington, DE 19801 USA, Attn: Brightly Software.
• By accepting this Order, and notwithstanding anything to the contrary in any other purchasing agreement, Customer agrees to pay all relevant Subscription Fees for the full Subscription Term defined above.
• Payment terms: Net 30
• This Order and its Offerings will be subject to the terms and conditions of the Terms of Service (the Base Terms together with any applicable Supplemental Terms) found at http://brightlysoftware.com/terms (http://brightlysoftware.com/terms) ("Agreement"), unless Customer has a separate written agreement executed by Brightly Software, Inc. for the Offerings, in which case the separate written agreement will govern its defined Term. Acceptance is expressly limited to the terms of the Agreement. No other terms and conditions will apply. The terms of any purchase order or other document from Customer are excluded and such terms will not apply to the Order and will not supplement or modify the Agreement irrespective of any language to the contrary in such document. • Where the Customer is a state, local, or public education entity created by the laws of the applicable state, Siemens and Customer agree that the provisions of the State, Local Government, and Higher Education Addendum ("SLED Addendum") found at http://brightlysoftware.com/terms (http://brightlysoftware.com/terms) take precedence over any conflicting terms in the Agreement to the extent the deviations set forth therein are required by applicable law. • Siemens shall invoice Customer and Customer agrees to pay Siemens the amount specified on this Order. Quantities purchased may not be decreased during the relevant Subscription Term. Customer is responsible for providing complete and accurate billing and contact information to Siemens and notifying Siemens promptly of any changes to such information. • If Customer is paying by credit card or Automated Clearing House ("ACH"), Customer shall establish and maintain valid and updated credit card information or a valid ACH auto debit account (in each case, the "Automatic Payment Method"). Upon establishment of such Automatic Payment Method, Siemens is hereby authorized to charge any applicable Subscription Fee using such Automatic Payment Method. 19

• Customer is responsible for paying all taxes associated with its purchases hereunder. Siemens shall invoice Customer and Customer shall pay that amount unless Customer provides Siemens with a valid tax exemption certificate, direct pay permit, or other government-approved documentation.

Notwithstanding the foregoing, Customer is responsible for, and, to the extent permitted by law, will indemnify Siemens for: 1) any encumbrance, fine, penalty or other expense which Siemens may incur as a result of Customer's failure to pay any taxes required hereunder, and 2) any taxes, including withholding taxes, resulting from making an Offering available to Users in geographic locations outside the country in which Customer is located as per the Order. For clarity, Siemens is solely responsible for taxes assessable against Siemens based on its income, property and employees. • Siemens maintains the right to increase fees within the Subscription Term for Recurring Fee Offerings by an amount not to exceed the greater of prices shown in the investment table or the applicable CPI and other applicable fees and charges every 12 months. Any additional or renewal Subscription Terms will be charged at the then-current rate.
• In the event Customer purchases the Cloud Services (including any renewals thereof) through an authorized reseller of Siemens, the terms and conditions of this Agreement shall apply and supersede any other agreement except for any terms and conditions related to fees, payment or taxes. Such terms and conditions shall be negotiated solely by and between Customer and such authorized reseller. In the event Customer ceases to pay the reseller, or terminates its agreement with the reseller, Siemens shall have the right to terminate Customer's access to the Cloud Services at any time upon thirty (30) days' notice to Customer unless Customer and Siemens have agreed otherwise in writing.

Cloud Services
• Billing frequency: Annual
• Cloud Services Offerings will be subject to the terms and conditions of the General Software and Cloud Supplemental Terms found at http://brightlysoftware.com/terms (http://brightlysoftware.com/terms) . • Any Offerings identified as Cloud Services on this Order shall automatically renew for additional periods equal to the expiring Subscription Term or one year, whichever is longer, unless either party has provided written notice of its intent to terminate the Cloud Service subscription not less than forty-five (45) days prior to the expiration of the then-current Subscription Term. • During the Term, Siemens shall, as part of Customer's Subscription Fees, provide telephone and email support ("Support Services") during the hours of 8:00 AM and 6:00 PM EST, Monday through Friday ("Business Hours"), excluding holidays.
• Siemens shall use commercially reasonable efforts to make its Software or Cloud Service available 99.9% of the time for each full calendar month during the Subscription Term, determined on twenty-four (24) hours a day, seven (7) days a week basis (the "Service Standard"). The Service Standard availability for access and use by Customer(s) excludes unavailability when due to: (a) any access to or use of the Cloud Service by Customer or any Account User that does not strictly comply with the terms of the Agreement or the Documentation; (b) any failure of performance caused in whole or in part by Customer's delay in performing, or failure to perform, any of its obligations under the Agreement; (c) Customer's or its Account User's Internet connectivity; (d) any Force Majeure Event; (e) any failure, interruption, outage, or other problem with internet service or non-Cloud Service; (f) Scheduled Downtime; or (g) any disabling, suspension, or termination of the Cloud Service by Siemens pursuant to the terms of the Agreement. "Scheduled Downtime" means, with respect to any applicable Cloud Service, the total amount of time 20

(measured in minutes) during an applicable calendar month when such Cloud Service is unavailable for the majority of Customer's Account Users due to planned Cloud Service maintenance. To the extent reasonably practicable, Siemens shall use reasonable efforts to provide eight (8) hours prior notice of Cloud Service maintenance events and schedule such Cloud Service maintenance events outside the applicable business hours.
• Siemens reserves the right to block IP addresses originating a Denial of Service (DoS) attack. Siemens shall notify Customer should this condition exist and inform Customer of its action. Once blocked, an IP address shall not be able to access the Cloud Service and the block may be removed once Customer is satisfied corrective action has taken place to resolve the issue. Siemens also reserves the right to suspend or terminate service if Customer: 1) performs load tests, network scans, penetration tests, ethical hacks or any other security auditing procedure on the Cloud Service, 2) interferes with or disrupts the integrity or performance of the Cloud Service or data contained therein, or 3) otherwise violates the use restrictions under this Agreement.

Professional Services:
• Professional Services Offerings will be subject to the terms and conditions of the Services Supplemental Terms found at http://brightlysoftware.com/terms (http://brightlysoftware.com/terms). • Unless otherwise specified in an applicable Order: (i) Siemens will perform the Professional Services during workdays, Monday through Friday, up to 8 hours a day; (ii) any estimate of hours or costs are reasonable, good faith estimates only; and (iii) each task is performed as firm fixed price work or time and materials as described in this Order. Siemens is only obliged to supply Professional Services and/or Deliverables as expressly stated in this Order. Siemens shall not be obliged to supply any Professional Services and/or Deliverables without a valid Order.
• Scheduling. Siemens requires at least 6 weeks advanced notice from the acceptance of an Order to schedule Professional Services delivery dates when travel is required. Onsite Professional Services shall be delivered consecutively in a single onsite visit unless the applicable Order includes the additional fees and incidental expenses associated with multiple visits. • Unused Professional Services. Unless otherwise specified in the Order, Siemens reserves the right to expire any unused Professional Services 6 months from the Effective Date set forth on the Order, and Customer will not be entitled to receive a refund for any fees prepaid for such expired Professional Services.
• Customer Cooperation. Customer will cooperate reasonably and in good faith with Siemens in its performance of Professional Services by: (i) providing access to any necessary Customer Data, (ii) allocating sufficient resources and timely performing any tasks reasonably necessary to enable Siemens to perform its obligations under the Order, and (iii) actively participate in scheduled project meetings.

Any delays in the performance of Professional Services or delivery of Deliverables caused by Customer may result in additional applicable charges for resource time. • Incidental Expenses. Customer will reimburse Siemens for travel and related business expenses incurred in connection with Professional Services. If an estimate of incidental expenses is included in the Order, Siemens will not exceed a 5% inflation of such estimate without the written consent of Customer.

Additional information
• Prices shown above do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an invoice. For customers based in the United States, any applicable taxes will be determined based on the laws and regulations of the taxing authority(ies) governing the "Ship To" 21

location provided by Customer. Tax exemption certifications can be sent to [email protected] (mailto:[email protected]). • Billing frequency other than annual is subject to additional processing fees. • Provide Siemens with the purchase order number, if applicable. Acceptance of this Order without a purchase order number indicates that a purchase order is not necessary. Please reference Q-397642 on any applicable purchase order and email to [email protected] (mailto:[email protected])
• Brightly Software, Inc. can provide evidence of insurance upon request. 22

Signature
Presented to:

Q-397642
September 04, 2024, 9:38:06 AM
Accepted by:

Printed Name
Signed Name
Title
Date
23

CITY OF FOUNTAIN VALLEY, CA
City Facilities
Number Description Address Sq Feet Year Built / Remodeled Age 1 CITY HALL OFFICES 10200 SLATER AVENUE 17,751 1964 602 COUNCIL CHAMBERS 10200 SLATER AVENUE 4,555 1964 603 POLICE FACILITY 10200 SLATER AVENUE 60,250 1983 414 POLICE STORAGE 10200 SLATER AVENUE 1,500 2013 115 CITY HALL UTILITY CENTER 10200 SLATER AVENUE 900 2013 116 BOYS & GIRLS CLUB 10200 SLATER AVENUE 8,721 1974 507 DAY CARE 17565 LOS ALAMOS 9,311 1964 608 FIRE STATION # 1 17737 BUSHARD STREET 8,519 1964 609 FIRE STATION # 2 16767 NEWHOPE STREET 5,141 1966 58 10 PARKS BUILDINGS 17902 LOS ALAMOS 707 1968 5611 WATER RESERVOIR # 1 18460 EUCLID STREET 2,103 2015 912 WATER RESERVOIR # 2 9300 TANAGER STREET 3,592 2020 413 WELL PUMP SITE # 4 17300 CALLE ZARGOZA 900 1971 5314 WELL PUMP SITE # 12 16201 EUCLID 2,200 2000 2415 WELL PUMP SITE # 8 MT. RICHARDSON/EDINGER 1,250 1977 4716 STORM WATER PUMP STATION 16489 SANDALWOOD STREET 600 2017 717 STORM WATER PUMP STATION 8917 COCKATOO AVENUE 1,033 2020 418 RECREATION CENTER 16400 BROOKHURST STREET 21,945 1973 5119 RESTROOM STORAGE CONCESSION (TENNIS CENTER) 16400 BROOKHURST ST. 721 1975 4920 RESTROOM CONCESSION 16400 BROOKHURST ST. 721 1975 4921 RESTROOM CONCESSION 16400 BROOKHURST ST. 721 1981 4322 RESTROOM CONCESSION 16400 BROOKHURST ST. 721 1985 3923 LIBRARY 17635 LOS ALAMOS STREET 15,578 2000 2424 WELL PUMP SITE # 10 17032 NEWHOPE STREET 1,705 1990 3425 WELL PUMP SITE # 11 16640 BROOKHURST STREET 1,350 1990 3426 WELL PUMP SITE # 6 11775 WARNER AVE 600 1976 4827 CITY YARD 17300 MT HERRMANN STREET 29,390 1989 3528 THE CENTER AT FOUNDERS VILLAGE SR. COMM. CENTER 17967 BUSHARD ST. 16,652 2005 1929 WELL PUMP SITE # 9 9293 POINSETTIA 1,576 2010 1430 RESTROOM CONCESSION - SNACK A 16400 BROOKHURST STREET 2,310 2008 1631 RESTROOM CONCESSION - SNACK B 16400 BROOKHURST STREET 3,070 2008 16 Total Square Feet = 226,093 Avg. Age = 35

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: October 15, 2024
Members of the City Council
SUBJECT: Approval of the Second Amendment to Site Lease with Option for the SBA Monarch Towers III, LLC cell tower at Harper Park to amend the rental terms and add DISH as a subtenant
Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live” ☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☐ Attract and retain quality staff through best practices and trends ☐ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☒ Not applicable
EXECUTIVE SUMMARY:

SBA Monarch Towers III, LLC (SBA) requests that the City Council approve a second amendment to the site lease for the existing monopine cell tower at Harper Park, which adds DISH as a subtenant and amends the rental terms.

Due to a tenant termination, SBA does not presently have any sublessees on the cell tower.

SBA has requested to add DISH as a subtenant and to reset the monthly rent of the lease agreement to $2,500, with an annual increase of 2%. The amendment also offers the City an additional 50% revenue sharing beginning with the second paying sublessee.

SBA stated that relocating DISH from the adjacent Southern California Edison (SCE) transmission tower to the existing monopine is dependent on the ability to secure reduced rent from the City.

DISCUSSION:

In December 2009, the City Council approved a lease agreement (CON-09-34A) with T-Mobile West Corporation (T-Mobile) for a cellular site at Harper Park, 8675 Bluebird Avenue, a cityowned property. The agreed-upon rent of $2,500 per month commenced on April 21, 2010, and included an annual increase of 3.5%.

Second Amendment to Cell Tower Site Lease – Harper Park October 15, 2024

Mobilitie Investments II, LLC (Mobilitie) acquired T-Mobile’s ownership interest in the cell site at Harper Park in 2010. City Council approved the City cell site lease assignment from T-Mobile to Mobilitie on November 16, 2010. Upon and from the date of assignment, Mobilitie assumed all obligations and responsibilities of the lease.

On April 2, 2012, Mobilitie was acquired by an affiliate of SBA Communications Corporation, which subsequently changed the entity's name to SBA Monarch Towers II, LLC, which was later changed to SBA Monarch Towers III, LLC (SBA). SBA is currently paying the City $4,046.74 monthly per the lease agreement terms.

Due to tenant termination, SBA has requested that the monthly rent for the lease agreement be reset to $2,500, with an annual increase of 2%. In addition to the monthly rent, SBA is offering the City a revenue share of 50%, beginning with the second paying sublessee. The City will not be paid any revenue share if there are fewer than two (2) sublessees.

SBA does not presently have any sublessees on the existing cell tower in Harper Park. They are requesting approval of DISH as a subtenant per the Second Amendment. Approval of the Second Amendment will enable DISH to relocate from the adjacent SCE transmission tower to the existing Harper Park monopine wireless telecommunications facility located at 8675 Bluebird Avenue. SBA stated that relocating DISH is dependent on the ability to secure reduced rent from the City.

FISCAL REVIEW:

Per the terms of the current lease agreement, the City receives $4,046.74 monthly in rent. This amount automatically increases by 3.5% annually in April.

The proposed Second Amendment to the Site Lease will reset the monthly rent to $2,500, which is a decrease of $1,546.74 per month. It also reduces the automatic annual increase from 3.5% to 2%. In addition to the monthly rent, the Second Amendment provides the City with a revenue share of 50% when SBA has at least two sublessees at the site.

The Second Amendment accommodates the relocation of the DISH facility from the SCE transmission tower site but results in an immediate loss of revenue until future revenue sharing from additional sublessees is obtained.

PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney(s) for the City has reviewed and approved the Second Amendment to Site Lease with Option.

Second Amendment to Cell Tower Site Lease – Harper Park October 15, 2024

ALTERNATIVES:

Alternative No. 1: Approve the Second Amendment to Site Lease with Option for the SBA Monarch Towers III, LLC cell tower at Harper Park to amend the rental terms and add DISH as a subtenant.

Alternative No. 2: Do not approve the Second Amendment to Site Lease with Option for the SBA Monarch Towers III, LLC cell tower at Harper Park.

RECOMMENDATION:

Staff is requesting City Council approval of Alternative No. 1, which would approve the Second Amendment to Site Lease with Option for the SBA Monarch Towers III, LLC cell tower at Harper Park, amending the rental terms and adding DISH as a subtenant.

Prepared by: Scott Smith, Director of Public Works
Fiscal review by: Ryan Smith, Finance Director
Approved by: Maggie Le, City Manager
Attachment:

1. Second Amendment to Site Lease (CON-09-34A)

2. Memorandum of Assignment

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: October 15, 2024
Members of the City Council
SUBJECT: City of Fountain Valley Six Month Strategic Objectives Adoption for September 26, 2024 through March 27, 2025
Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☒ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☒ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:

On September 26, 2024, the City Council held a strategic planning session with the executive management team and department managers. Those in attendance collaborated to establish the City’s next six-month strategic planning objectives for adoption from September 26, 2024, through March 27, 2025. The strategic plan has and will continue to serve as a guideline for the Council and City staff as we achieve our goals over the next few years. The Strategic Plan goals and objectives in the attachment are for City Council review and adoption.

DISCUSSION:

During the City’s Strategic Planning session on September 26, 2024, the City Council, executive management team, and department managers discussed achievements and missed opportunities.

Through collaborative efforts, the City Council and staff discussed and agreed on the next six-month strategic objectives matrix for September 26, 2024, through March 27, 2025 for adoption.

The recommended 2023-2026 goals were agreed upon and are not in any priority:
 Enhance the culture and environment of “A Nice Place to Live.”  Achieve fiscal stability by evaluating processes and attract and retain revenue producing businesses/opportunities.
 Attract and retain quality staff through best practices and trends.  Maintain, build, and modernize infrastructure to support growth and future needs of the City.

City of Fountain Valley Strategic Plan
October 15, 2024

City Council and City staff prepared the next six-month objectives to support the three-year goals for 2023-2026. These strategic objectives are attached for your reference under Attachment No. 1.

FISCAL REVIEW:

The fiscal impact has been budgeted in Fiscal Year 2024-25.

PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

Attorney for the City has reviewed this item.

ALTERNATIVES:

Alternative No. 1: Adopt the six-month strategic objectives matrix for September 26, 2024 through March 27, 2025.

Alternative No. 2: Direct staff to take an alternate action.

RECOMMENDATION:

Staff recommends that the City Council approve Alternative No. 1.

Prepared by: Rick Miller, City Clerk
Reviewed by: Ryan Smith, Finance Director
Approved by: Maggie Le, City Manager
Attachment:

1. Six Month Strategic Objectives Matrix for September 26, 2024 through March 27, 2025

C I T Y O F F O U N T A I N V A L L E Y

SIX-MONTH STRATEGIC OBJECTIVES
S e p t e m b e r 2 6 , 2 0 2 4 – M a r c h 2 7 , 2 0 2 4 City of Fountain Valley Vision Statement
Fountain Valley is a safe, inclusive, and desirable community where you can live your best life! City of Fountain Valley Mission Statement
The City of Fountain Valley is a team driven organization committed to providing excellent service to our community through our core values.

Core Values
Fiscal Stability, Honesty, Integrity and Ethical Behavior, Teamwork, Innovation, Quality of Life, and Excellent Customer Service THREE-YEAR GOAL: ENHANCE THE CULTURE AND ENVIRONMENT OF “A NICE PLACE TO LIVE”

WHEN WHO WHAT STATUS COMMENTS

DONE ON
TARGET
REVISE
D

1. By
November
19, 2024 City
Council
Meeting.

Community Services
Director
Present opportunities and challenges related to
bringing more festivals to Fountain Valley.

2. By
December
17, 2024 to
the City
Manager.

Police Chief Present a plan for increased community engagement and outreach.

3. By March 4,
2025 City
Council
Meeting.

Community Services
Director
Present a proposal to the City Council for the creation of a 70th Anniversary Committee.

THREE-YEAR GOAL: ACHIEVE FISCAL STABILITY BY EVALUATING PROCESSES, AND ATTRACT

AND RETAIN REVENUE PRODUCING BUSINESSES/OPPORTUNITIES

WHEN WHO WHAT STATUS COMMENTS

DONE ON
TARGET
REVISE
D

1. By October 1, 2024,
City Council
Meeting
Finance Director Present an update to the City’s Reserve Policy for adoption.

X The City Council approved the City’s
Reserve Policy on October 1.

2. Ongoing with a
progress report by
March 18, 2025,
City Council
Meeting
Deputy City
Manager/Community
Development Director
Continue the implementation of the Economic
Development Action Plan with a focus on the north-east
section of the City.

3. By November 19,
2024, City Council
Meeting
Fire Chief, Finance
Director and
Community
Development Director
 Present fire impact fee option
 Evaluate the potential to expand to “Facility” for
all city facilities
 Investigate what is needed to conduct a Nexus
study to include the cost

4. By February 18,
2025 City Council
Meeting.

Finance Director and
Attorney for the City
Present the process and strategies, and garner direction from the City Council to place a TOT increase on the
November 2026 Ballot.

5. By January 21,
2025 City Council
Meeting.

Finance Director Present a recommendation for a Biennial Budget process.

THREE-YEAR GOAL: ATTRACT AND RETAIN QUALITY STAFF THROUGH

BEST PRACTICES AND TRENDS

WHEN WHO WHAT STATUS COMMENTS

DONE ON
TARGE
T
REVIS
ED

1. By January
7, 2025 City
Council
Meeting.

The Engagement
Team and HR
Director
Present recommendations based on the 4/10 Pilot Program survey results, which may include a work-from-home
schedule.

2. By January
7, 2025 City
Council
Meeting.

The Employee
Engagement
Committee, Fire
Chief, and Finance
Director.

Present options for the expansion of the Employee
Appreciation Program.

THREE-YEAR GOAL: MAINTAIN, BUILD, AND MODERNIZE INFRASTRUCTURE TO SUPPORT

GROWTH AND FUTURE NEEDS OF THE CITY

WHEN WHO WHAT STATUS COMMENTS

DONE ON
TARGET
REVISE
D

1. By February 4,
2025 City Council
Meeting
Fire Chief, Deputy
City Manager, and
Public Works Director
Present Fire Station 1 funding options.

2. By January 21,
2025, Council
Communicator
IT Director Monitor generative artificial intelligence discussions via the Municipal Information System Association of California and professional organizations to prepare a policy in the organization as needed based on best practices.

Look into options for Generative AI for Fountain Valley and budget costs next fiscal year.

3. By March 5, 2025
to the City
Manager
Finance Director,
Police Chief, and
Public Works Director
Present recommendations on the additional upgrades and
updates to the Police Department building.

4. By October 15,
2024 and March
4, 2025 City
Council Meeting
Public Works Director Secure vendor and provide an update on the Water Master Plan.

5. By February 4,
2025 City Council
Meeting
Community Services
Director
Present recommendations for the installation of an
electronic message board at the entrance to the FV
Recreation Center, as well as a permanent bandstand in
the park.