Fountain Valley City Council
April 15, 2025

AGENDA

CITY COUNCIL/ SUCCESSOR

AGENCY TO THE FOUNTAIN

VALLEY AGENCY

FOR COMMUNITY DEVELOPMENT/

FOUNTAIN VALLEY HOUSING AUTHORITY

Closed Session 4:15 p.m.

Study Session 5:15 p.m.

Regular Meeting 6:00 p.m.

Tuesday, April 15, 2025
Council Chambers
10200 Slater Avenue
Fountain Valley, CA 92708
http://www.fountainvalley.org

MEETING ASSISTANCE: In compliance with the Americans with Disabilities Act, anyone needing special assistance to participate in a meeting of the government bodies listed herein should contact the City Clerk’s Office at (714) 593-4445. Notification 72 hours prior to the meeting allows the City to make reasonable arrangements to ensure accessibility to the meeting.

AGENDA COMMUNICATIONS: All revised or additional documents and writings related to an item on this agenda provided to all or a majority of the government body members after distribution of the agenda packet, are available for public inspection (1) in the City Clerk’s Office at 10200 Slater Avenue, Fountain Valley, CA 92708 during normal business hours; and (2) in the Council Chambers at the time of the meeting. Unless directed otherwise by a government body listed herein all actions shall be based on/memorialized by the latest document submitted as a late communication.

PUBLIC COMMENTS/PUBLIC HEARINGS: Persons wishing to address th e Cit y Counci l or othe r government body listed complete a speaker card and give it to the City Clerk prior to the public comment period. Requests to speak will not be accepted after the public comment session begins without permission of the Mayor/Chair. Speakers must limit remarks to a total of (3) three minutes and address the City Council through the Mayor.

Comments to individuals or staff are not permitted. Scheduled Matters, including Public Hearings: Indicate on the card what item you want to address. Unscheduled Matters: Indicate on the card what subject matter you want to address. Comments must be related to issues that are within the jurisdiction of the governing body listed on the agenda. Pursuant to the Brown Act, the governing body may not enter into discussion regarding items not on the agenda.

CONSENT CALENDAR: All matters listed under the Consent Calendar are considered by the governing bodies listed herein to be routine and will be enacted on simultaneously with one motion without discussion unless separate action and/or discussion is requested by a governing body member, staff, or a member of the public.

PUBLIC HEARINGS: Persons wishing to speak in favor of or in opposition to a proposal are given an opportunity to do so during the public hearing. Those wishing to address a governing body during the hearing are requested to complete the speaker card and submit it to the City Clerk prior to the hearing. If a proposed action is challenged in court, there may be a limitation to
raising only those issues raised during the hearing or in written correspondence received by the governing body at or before the hearing.

Note: The Fountain Valley City Council serves as the Successor Agency to the Fountain Valley Agency for Community Development (Successor Agency), the Fountain Valley Housing Authority, and the Fountain Valley Finance Authority. The Actions of the Successor Agency are separate and apart from the actions of the City Council.

ZOOM LINK INFORMATION
• Participants that choose to watch the City Council meeting through zoom are automatically placed in the waiting room and will only be allowed into the Zoom meeting if they request to make a public comment. In order to make a public comment, you will indicate through the chat feature which item you would like to speak on, and click on the “raise hand” icon to let the administrator know you wish to speak. • All participants are muted unless you are requesting to speak, at which time you will be allowed to unmute and make you comment.
• All public comments are allowed up to 3 minutes to speak.

Topic: City Council
Time: Apr 15, 2025 06:00 PM Pacific Time (US and Canada) Join Zoom Meeting
https://us02web.zoom.us/j/82547716528?pwd=a2cFwAGWhfsKQ5eeneAvNoleHh6akA.1 Meeting ID: 825 4771 6528
Passcode: 796109

CLOSED SESSION
CALL TO ORDER 4:15 p.m.

PUBLIC COMMENTS (Closed Session matters only)
Persons wishing to speak on a Closed Session matter are requested to identify themselves by completing a blue speaker card indicating the item they want to address and to give the card to the City Clerk prior to the public comment period.

1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: Workers Compensation: Jacob Garcia vs. City of Fountain Valley

2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: Sherywn Burgos vs City of FV

3. PUBLIC EMPLOYEE APPOINTMENT
Title: Chief of Police

4. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (1 potential case)

STUDY SESSION
CALL TO ORDER 5:15 p.m.

PUBLIC COMMENTS (Study Session matters only)
Persons wishing to speak on a Study Session matter are requested to identify themselves by completing a blue speaker card indicating the item they want to address and to give the card to the City Clerk prior to the public comment period.

1. Acceptance of Cash by Brick and Mortar Businesses – Presentation by Ryan Smith, Finance Director

2. Public Notification Formatting: A Public Policy Decision – Presentation by Steven Ayres, Principal Planner

OPEN SESSION
CALL TO ORDER 6:00 p.m.

INVOCATION
SALUTE TO THE FLAG Council Member Patrick Harper

CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY/ ROLL CALL Council Members: Constantine, Grandis, Harper, Vice Mayor / Vice Chair Cunneen, Mayor/Chair Bui

ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS

CITY MANAGER / MAYOR UPDATE

PRESENTATIONS
• Proclamation Recognizing Neurodiagnostic Week – Presentation by Mayor Bui • California Parks and Recreation Society Award of Excellence (Fountain Valley UAP) and Rising Star (Andrea Zepada), Presented by CPRS President Kyla Brown • Business Recognition – TJ Maxx – Presentation by Mayor Bui

FIRST CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS (Unscheduled Matters Only)
The Unscheduled Matters Public Comments portion will last 15 Minutes at the beginning of the meeting. Any requests to speak on unscheduled matters after the initial 15 minutes, will be heard at the end of the meeting, unless the Mayor approves an extension of this time. If an individual speaks during the First unscheduled matters time period, they do not get to speak at the end of the meeting as well. Persons wishing to speak on an unscheduled matter are requested to identify themselves by completing a blue speaker and to give the card to the City Clerk. Each person will have up to 3 minutes to speak. The City Clerk will call upon those that wish to speak.

PUBLIC COMMENTS (Scheduled Matters Only)
Persons wishing to speak on Agenda item(s) are requested to identify themselves by completing a blue speaker card indicating the item they want to address and to give the card to the City Clerk prior to the public comment period. Each person will be given up to 3 minutes to speak on the entire Consent Calendar, 3 minutes to speak on each item pulled from the consent calendar, and 3 minutes to speak on any agendized item(s) not appearing on the Consent Calendar.

CONSENT CALENDAR
Consent Calendar Items 1 – 4 will be approved simultaneously with one motion unless separate action/or discussion is requested.

1. Receive and File the Draft Minutes of the April 1, 2025 Regular City Council Meeting Page 6

2. Approve the Register of Demands for the period of 3/21/2025 to 4/3/2025 Page 13 Recommended Action: Staff recommends Alternative No. 1 to approve the attached Register of Demands representing payments made by the City of Fountain Valley between 3/21/2025 and 4/3/2025 for a total of $1,487,159.05.

3. Contract Amendment to Placeworks for 16300 Euclid Page 26 Recommended Action: Staff is requesting City Council approval of Alternative No. 1 to approve a 2nd contract amendment to Placeworks for planning and environmental services as specific in the attached scope of work.

4. Award of Contract to Rincon Consultants, Inc. to Provide Environmental Services For The Proposed Parkside FV Project located at 8550 Warner Avenue Page 75 Recommended Action: Staff is requesting City Council approval of Alternative No. 1 to approve a contract to Rincon Consultants, Inc. for planning and environmental services as specific in the attached scope of work.

PUBLIC HEARINGS
Each person will have up to 3 minutes to speak on each Public Hearing.

5. Public Hearing and Introduction: An Amendment To Fountain Valley Municipal Code (FVMC) Sections 4.90.020 “Definitions” and 4.90.030 “Permit Required” Regarding Sidewalk Vending – Presentation by Steven Ayers, Principal Planner Page 119 Recommended Action: Staff is requesting City Council approval of Alternative No. 1 to introduce the attached Ordinance amending Fountain Valley Municipal Code (FVMC) Sections 4.90.020 Definitions and 4.90.030 Permit Required regarding regulation of sidewalk vendors.

ADMINISTRATIVE ITEMS

6. Purchase of Microsoft Teams Calling Plan and 150 physical phones to replace the city's current phone system. – Presentation by Steven Bohlson, IT Manager Page 127 Recommended Action: Staff recommends the approval of Alternative No. 1 to approve the purchase and authorize the City Manager to execute an agreement with Insight Public Sector to renew Government Microsoft 365 subscriptions and server licensing.

7. Approve the On-Call List of Qualified Consultants for Various As-Needed Consultant Services and Award Contracts to the List of Thirteen (13) Qualified Consultants for an Amount Not-to-Exceed $600,000 per Contract for a Three-Year Term. – Presentation by Jessenia Penaloza, Assistant Engineer Page 140
Recommended Action: It is recommended that the City Council approve the On-Call list of qualified consultants for various as-needed consultant services and award contracts to the list of thirteen (13) qualified consultants for an amount not-to-exceed $600,000 per contract for a three-year term.

8. Amendment to the Utility Art Box Program, “Art on a Box”. – Presentation by Rob Frizzelle, Community Services Director Page 764
Recommended Action: Approve the proposed program amendment

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION

CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS (Unscheduled Matters Only)
Persons wishing to speak on an unscheduled matter are requested to identify themselves by completing a blue speaker and to give the card to the City Clerk. Each person will have up to 3 minutes to speak. The City Clerk will call upon those that wish to speak.

CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY AB 1234/GENERAL

COMMENTS

ADJOURN THE MEETING OF THE CITY COUNCIL/SUCCESSOR

AGENCY/HOUSING AUTHORITY
The next Regular Meeting of the Fountain Valley City Council is May 6, 2025 at 6:00 p.m., in the Fountain Valley Council Chambers, 10200 Slater Avenue, Fountain Valley.

City of Fountain Valley
Memorandum
TO: Honorable Mayor and City Council
FROM: Ryan Smith, Director of Finance/City Treasurer
DATE: April 15, 2025
SUBJECT: Acceptance of Cash by Brick & Mortar Businesses ______________________________________________________________________________ EXECUTIVE SUMMARY:

At the February 18th City Council meeting, Council Member Constantine, and seconded by Mayor Bui, requested an item for future consideration regarding a proposal to require brick and mortar businesses within the City of Fountain Valley to accept cash as a form of payment. The requirement is based on an ordinance recently adopted by the City of Newport Beach.

DISCUSSION:

The ordinance, as adopted by Newport Beach would generally require brick -and -mortar businesses within the City to accept payment in cash, if offered, for any transaction involving the purchase of food or beverages, any consumer service, or goods, merchandise, products, clothes, shoes, or commodities, if the person seeking to engage in that transaction is physically present at the place of business.

Newport Beach defined consumer service as any service that is offered to individuals at the brick and mortar business premises including, but not limited to, personal services, entertainment, fitness, tanning, printing and business services, pet care, nail care, haircuts, beauty treatments, tailoring of clothes, dry cleaning, car washing, shoe repair, tutoring, and automobile maintenance and repair. Consumer services do not include services provided by doctors, dentists, physical therapists, and nurses; services provided at a person’s residence, such as, construction, home repair, plumbing, cleaning, and landscaping; or professional services.

It is unknown to the City as to how many businesses currently do not accept cash as a form of payment within Fountain Valley. However, City staff estimates this ordinance would apply to roughly 2,750 businesses within Fountain Valley.

The City of Newport Beach’s ordinance put some exceptions on the requirement, stating brick - and -mortar business may not charge a fee or place any other condition on its acceptance of cash except for the following:

A. Suspected Counterfeit Currency. A brick -and -mortar business may refuse to accept cash that the business reasonably suspects to be counterfeit.

B. Large Denominations. A brick and mortar business may refuse to accept cash in any denomination larger than a fifty -dollar note.

C. Single Transactions above $ 5,000. Where a single transaction involves the purchase of one or more goods and/ or services, the total price of which including tax) exceeds $ 5,000, a brick and mortar business shall accept cash that is proffered as payment for any amount up to $ 5,000 but may refuse to accept cash as payment for the remainder of the amount due.

D. Online, Phone and Mail Transactions. A brick and mortar business may refuse to accept cash if the person is not physically present and the transaction is conducted completely online, by phone, or mail.

E. Pay Stations and Vending Machines. A brick and mortar business may refuse to accept cash for transactions for parking at a parking pay station/ meter, or purchases from vending machines including, but not limited to, transactions involving pre-paid card dispensing machines.

The ordinance also placed responsibility for compliance on the owner or owner’s of the business, ensuring employees or independent contractors are not held liable for violation of the ordinance.

City Staff is seeking direction from City Council on whether to move forward with the development of a similar ordinance for the City of Fountain Valley. If directed, staff will bring back an ordinance in a Public Hearing at a future City Council meeting.

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL MEMO
To: Honorable Mayor and Agenda Date: April 15, 2025
Members of the City Council
SUBJECT: Study Session: Public Notice Options
At the February 18, 2025 City Council meeting, a request was made by the City Council for a Study Session on exploring public notice options.

The current public notice for a public hearing includes a single or double-sided notice inserted into a double windowed envelope. This option allows for longer public notices that may extend to two pages. The cost for this option is $0.69 per notice. This option mail merges the list of notices staff receives from the applicant directly onto the notice which aligns with the double windowed envelope, similar to a water bill.

An option available to the City, is a tri-fold notice that would be pressure sealed. This option removes the necessity of an envelope but only allows printing on one page. The cost for this option, depending on black and white or color printing, ranges from $0.56 – $0.61 per notice with a one-time professional service fee to set up the tri-fold template of $160/hour. This option would not accommodate longer notices which can reach two pages. If the tri-fold option is preferred by the City Council, staff would recommend using the current mailing method referenced for two-paged notices.

Examples of the various types notices referenced will be provided at the Study Session.

Prepared by: Steven Ayers, Principal Planner
Reviewed by: Omar Dadabhoy, Community Development Director Approved by: Maggie Le, City Manager

MINUTES OF THE

CITY COUNCIL/ SUCCESSOR AGENCY TO THE FOUNTAIN

VALLEY AGENCY

FOR COMMUNITY DEVELOPMENT/ FOUNTAIN VALLEY

HOUSING AUTHORITY
Closed Session 4:45 p.m.

Study Session 5:20 p.m.

Regular Meeting 6:00 p.m.

Tuesday, April 1, 2025
Council Chambers

CLOSED SESSION
CALL TO ORDER 4:45 p.m.

1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: Juan Gubbins v. City of Fountain Valley
No Reportable Action

2. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION
Paragraph (1) of subdivision (d) of Section 54956.9
Name of case: Hye Jin Lee v. City of Fountain Valley
No Reportable Action

3. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: Workers Compensation: Jacob Garcia vs. City of Fountain Valley This item was not heard and continued to April 15, 2025

4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: Fountain Valley Tennis and Pickleball Center, Fountain Valley Sports Park: 16400 Brookhurst St., Fountain Valley CA 92708
Agency negotiator: Maggie Le, City Manager; Director; Rob Frizzelle, Community Services Director, Scott Smith, Public Works Director, Colin Burns, Attorney for the City Negotiating parties: Fountain Valley and Agape Tennis Academy Under negotiation: Price and terms of payment
No reportable action

STUDY SESSION
CALL TO ORDER 5:00 p.m.

PUBLIC COMMENTS (Study Session matters only)

1. 70th Anniversary Committee – Presentation by Rob Frizzelle, Community Services Director Rob Frizzelle presented the City Council with options for the City’s 70th Anniversary event.

OPEN SESSION
CALL TO ORDER 6:00 p.m.

INVOCATION Jennifer Burns
SALUTE TO THE FLAG Council Member Kim Constantine

CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY/ ROLL CALL Council Members Present: Constantine, Grandis, Harper, Vice Mayor/Vice Chair Cunneen, Mayor/Chair Bui

Council Members Absent: None

ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS
None

CITY MANAGER / MAYOR UPDATE
City Manager Maggie Le and Mayor Ted Bui provided their updates.

PRESENTATIONS
 Recognition of Mike Thompsons RV – Presentation by Mayor Bui Mayor Bui recognized Mike Thompsons RV as a top business in Fountain Valley.

Representatives from Mike Thompsons RV donated $10,000 to the Police Officers Association Benevolent Foundation.
• Business Recognition and Check Presentation, Hyundai Motor America - Presented by Mayor Bui and Community Services Director Rob Frizzelle
Mayor Bui recognized Hyundai as a top business in Fountain Valley. Hyundai representatives presented the city with $100,000 donation to go towards city events.  Presentation On the Ballistic K9 Vest Donation – Presentation by Rod Cox, Chief of Police

Police Chief Rod Cox spoke about the K9 ballistic vest that was donated by Brady’s K9 Fund.

FIRST CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS (Unscheduled Matters Only)
Maribeth Goldsby, Bill Martin, Ronnie Guerrero, George Kallas, Hao Ainh, Ben Nielsen, Thea Stein, Amana Siddiai, Traci Schlotterbeck and Shawna Stradling

CONSENT CALENDAR
Consent Calendar Items 1 and 3 were approved simultaneously. Item number 2 was pulled by Council Member Harper

1. Receive and File the Draft Minutes of the March 18, 2025 Regular City Council Meeting ACTION: Move to Receive and File the Draft Minutes of the March 18, 2025 Regular City Council Meeting
MOTION: Constantine SECOND: Grandis
AYES: Constantine, Grandis, Harper, Cunneen, Bui
NOES: None
ABSENT: None
ABSTAIN: None

2. Pulled by Council Member Harper
Approve the Register of Demands for the period of 3/7/2025 to 3/20/2025 ACTION: Move to Approve the Register of Demands for the period of 3/7/2025 to 3/20/2025
MOTION: Harper SECOND: Constantine
AYES: Constantine, Grandis, Harper, Cunneen, Bui
NOES: None
ABSENT: None
ABSTAIN: None

3. Approve Exhibit A – CY 2025 of the Cost Sharing Agreement (CON-16-08/1190) with the Municipal Water District of Orange County for water loss control technical assistance in the amount of $11,600.

ACTION: Move to Approve Exhibit A – CY 2025 of the Cost Sharing Agreement (CON-16- 08/1190) with the Municipal Water District of Orange County for water loss control technical assistance in the amount of $11,600.

MOTION: Constantine SECOND: Grandis

AYES: Constantine, Grandis, Harper, Cunneen, Bui
NOES: None
ABSENT: None
ABSTAIN: None

ADMINISTRATIVE ITEMS

4. 1) Waive the bidding requirements pursuant to FVMC 2.36.070 Par 4 and authorize staff to issue a purchase order to Rush Truck Centers in the amount of $151,837.16 for the purchase of one (1) new/unused 2023 Ford E-Transit-350 Cargo Van with aerial ladder through the existing cooperative contract with Sourcewell, 2) approve an FY 2024/25 budget appropriation in the amount of $55,335 to transfers in and out, and 3) authorize staff to dispose of the existing vehicle by means that best meet the City’s needs ACTION: Move to Approve 1) Waive the bidding requirements pursuant to FVMC

2.36.070 Par 4 and authorize staff to issue a purchase order to Rush Truck Centers in the amount of $151,837.16 for the purchase of one (1) new/unused 2023 Ford E-Transit-350 Cargo Van with aerial ladder through the existing cooperative contract with Sourcewell, 2) approve an FY 2024/25 budget appropriation in the amount of $55,335 to transfers in and out, and 3) authorize staff to dispose of the existing vehicle by means that best meet the City’s needs
MOTION: Grandis SECOND: Constantine
AYES: Constantine, Grandis, Harper, Cunneen, Bui
NOES: None
ABSENT: None
ABSTAIN: None

5. Resolution Opposing South Coast Air Quality Management District (AQMD) Rules 1111 and 1121
Public Comments – Katy Wright, Susan Nakamura
ACTION: Substitute motion to table this item.

MOTION: Harper SECOND: Grandis
AYES: Grandis, Harper
NOES: Constantine, Grandis, Harper, Cunneen, Bui
ABSENT: None
ABSTAIN: None
ACTION: Motion to Approve the Resolution Opposing South Coast Air Quality Management District (AQMD) Rules 1111 and 1121
MOTION: Constantine SECOND: Cunneen
AYES: Constantine, Cunneen, Bui
NOES: Glenn
ABSENT: None
ABSTAIN: Harper

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
None

CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS (Unscheduled Matters Only)
None
CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY AB 1234/GENERAL COMMENTS Mayor Bui
March 6 I did a mystery book reading at Courreges Elementary School. In the afternoon, we addressed the State of the City.

March 10 I attended the OCPA meeting.

March 11 I attended the St. Patrick’s Day Luncheon at the Senior Center.

March 12 I attended the Arbor Day Presentation at Monroe Elementary.

March 13 In the morning, I attended GAG’s meeting organized by the FV Chamber of Commerce. Later in the day, I attended the OC Waste Management meeting to discuss the WISE agreement and whether we should continue to allow outside counties to import their waste into OC landfills.

March 18 I attended Rotary’s Every Student Succeeding breakfast.

March 19 I attended the PCTA board meeting. Later in the day, I attended the OC San Board of Directors Special Meeting.

March 20 I attended the FVCF meeting.

March 21 I attended the AQMD Special Meeting on the mandate of rules 1111 & 1121.

March 22 I attended the FV Woman Club Mystery Murder Dinner, and Glenn was the murderer.

March 25 I attended the FV Chamber Board Meeting.

March 27 I attended the Strategic Planning Session.

March 28 I attended the VooDoo Barbershop Grand Opening.

March 29 I attended the Slice House Grand Opening.

Vice Mayor Cunneen
March 27 Attended the Strategic Planning Session and later attended the SARFPA meeting Council Member Grandis
March 19 Attended the OC Sanitation meeting
March 20 Attended Community Foundation Board meeting and Volunteer meeting March 21 Attended the OCPA Strategic Planning meeting and the Community Water update March 22 Attended the Woman’s Club Murder Mystery Fundraiser March 25 Attended the Boys and Girls Club Capital Campaign and Board meeting March 26 Attended the OC Sanitation Steering Committee meeting and then the board meeting
March 27 Attended the Strategic Plan meeting
March 29 Attended the Slice House Grand Opening
Council Member Constantine
March 19 Participated in a lunch meeting with City Manager Maggie at I Can Barbecue… a new local restaurant, then attended the monthly Ad Hoc Unhoused Tasked Force Meeting at FV City Hall. In the evening, did a to go order from Carlito’s Diner benefitting Philharmonic Society Committees.

March 20 As our City’s Trustee to the Orange County Mosquito and Vector Control Board, participated in both the Public Relations Committee and monthly Orange County Mosquito and Vector Control Board Meetings at the Orange County Mosquito and Vector Control District in Garden Grove. Later, I watched both the Fountain Valley Community Foundation Grants and monthly Board Meetings on Zoom.

March 22 Attended the grand opening of Phuket Long Coffee / Tea, then watched the Livable California Teleconference on Zoom.

March 25 Watched the monthly Orange County Board of Supervisors Meeting on the County’s website, then attended the Fountain Valley School District’s 22nd Annual District Art Show, “Wild About Art” at the Fountain Valley School District Office. In the evening, I did a to go order at Habit Burger supporting the Fountain Valley Boys/Girls Golf program.

March 26 Stopped in at the Community Open House event at our new business, Slice House, then watched the Fountain Valley Planning Commission Meeting on the City’s website.

March 27 Participated in our City’s bi-annual Strategic Planning Meeting at the Recreation Center, then said farewell to our Human Resources Director, Carrie Hanes at a get together at Vox Kitchen.

March 28 Stopped in at the movie for senior citizens “Small Things Like This” at Founders Village Senior and Community Center, then stopped in after the grand opening of VooDoo Barbershop at Brookhurst and Garfield.

March 29 Participated in the grand opening of Slice House, our newest pizza restaurant, then stopped in at the annual Community Healthcare and Social Service Expo at Freedom Hall, Mile Square Park.

Council Member Harper
March 19 Attended the PCTA Board Meeting
March 20 Attended the Mobile Source Air Pollution Reduction Committee March 24 Attended the OCTA Board Meeting
March 26 Attended the OCTA Finance Committee meeting
March 27 Attended the Strategic Planning meeting

ADJOURN THE MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING

AUTHORITY
Mayor Bui adjourned the meeting at 7:36 pm to the next Meeting of the Fountain Valley City Council on April 15, 2025 at 6:00 p.m., in the Fountain Valley Council Chambers, 10200 Slater Avenue, Fountain Valley.
________________________________________________________________________________________________________________________________ Ted Bui, Mayor

Attest:
___________________________
Rick Miller, City Clerk

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: April 15, 2025
Members of the City Council
SUBJECT: City of Fountain Valley Register of Demands for the period of 3/21/2025 to 4/3/2025 Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live” ☒ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☐ Attract and retain quality staff through best practices and trends ☐ Maintain, build, and modernize infrastructure to support growth and future needs of the City ☐ Not applicable
EXECUTIVE SUMMARY:

Attached is the Register of Demands for the City of Fountain Valley to be ratified by the City Council.

DISCUSSION:

Pursuant to the State of California’s Government Code 37201 through 37210, the Director of Finance or their designated representative hereby certifies to the accuracy of the following demands and to the availability of funds for payment thereof. Demands paid by the city shall be inspected and ratified by the legislative body on the next available Council agenda. The Finance Department has prepared the attached Register of Demands summarizing the City's payments released since the previous City Council meeting.

FINANCIAL ANALYSIS:

The attached Register of Demands represents payments made by the City of Fountain Valley between 3/21/2025 and 4/3/2025 for a total of $1,487,159.05.

ATTORNEY REVIEW:

The Attorney for the City reviewed this staff report and concurs with the recommended action.

PUBLIC NOTIFICATION:

Not applicable.

Register of Demands
April 15, 2025

ALTERNATIVES:

Alternative No. 1: Approve the attached Register of Demands.

Alternative No. 2: Do not approve as presented and provide direction to staff.

RECOMMENDATION:

Staff recommends Alternative No. 1 to approve the attached Register of Demands representing payments made by the City of Fountain Valley between 3/21/2025 and 4/3/2025 for a total of $1,487,159.05.

Prepared by: Ryan Smith, Finance Director
Reviewed by: Colin Burns, City Attorney
Approved by: Maggie Le, City Manager
Attachment 1: Register of Demands 3/21/2025 to 4/3/2025.

City Of Fountain Valley
Register of Demands
3/21/2025 - 4/3/2025
Department
Check
Date Vendor Description Doc #
Check/ACH
# Amount
10000000 NON-DEPARTMENTAL
03/27/25 U.S. BANK CORPORATE CITY PCARDS FEB 2025 -4246 0445 5574 3131 35307 3588 48,532.64 TOTAL NON-DEPARTMENTAL 48,532.64
10010102 LEGAL SERVICES
04/03/25 STRADLING YOCCA CARL FEB 2025 LEGAL SERVICES - SPECIAL 35890 2314727 160.50 TOTAL LEGAL SERVICES 160.50
10010104 ADMIN SERVICES
04/03/25 JPW COMMUNICATIONS FEB. '25 - COMMUNICATIONS, MARKETING, PR 35908 3651 3,905.00 04/03/25 QUANTUM SIGNS & GRAP SOTC LARGE PRINT CHECK 35734 2314713 60.90 04/03/25 TOTAL RECALL CAPTION CART SERVICES FOR COMMITTEE MEETING 35837 2314731 525.00 03/27/25 RELIABLE TRANSLATION TOWNHALL VIET TRANSLATION 35521 2314660 80.00 03/27/25 TEMPORARY STAFFING WE 03/25/25 - PART TIME ADMIN HELP 35527 3586 538.68 04/03/25 TEMPORARY STAFFING WE 03/30/25 - PART TIME ADMIN HELP 35906 3639 538.68 04/03/25 AMAZON STATE OF THE CITY SUPPLIES 35911 3595 297.46 04/03/25 AMAZON REFUND FOR SOTC CUPS AND GIFT BAGS 35913 3595 (89.93) 04/03/25 TOWNSEND PUBLIC AFFA APR. 2025 GRANT WRITING SERVCES 35990 3659 6,000.00 TOTAL ADMIN SERVICES 11,855.79
10020200 HUMAN RESOURCES
03/27/25 CONCENTRA MEDICAL CE 11/27 - 11/27/24 OCCUPATIONAL MEDICAL 35542 2314632 519.05 03/27/25 CONCENTRA MEDICAL CE 11/20 - 11/22/25 OCCUPATIONAL MEDICAL 35543 2314633 673.60 03/27/25 CONCENTRA MEDICAL CE 11/11/25 OCCUPATIONAL MEDICAL SERVICES 35544 2314634 464.65 03/27/25 LIEBERT, CASSIDY & W CLIENT MATTER FO030-00001 35678 3573 425.00 03/27/25 LIEBERT, CASSIDY & W CLIENT MATTER FO030-00028 35680 3574 3,145.00 03/27/25 LIEBERT, CASSIDY & W CLIENT MATTER FO030-00038 35712 3575 18,374.50 03/27/25 DEPARTMENT OF JUSTIC FEB 2025 HR DEPT LIVESCAN/FINGERPRINT 35735 2314636 32.00 03/27/25 PSYCHOLOGICAL CONSUL MAR 2025 PRE-EMPLOYMENT EVALUATIONS 35525 2314658 473.00 04/03/25 SHAW HR CONSULTING MAR 2025 HR CONSULTING SERVICES 35903 3633 525.00 04/03/25 CONCENTRA MEDICAL CE 3/13/25 OCCUPATIONAL MEDICAL SERVICES 35920 2314688 521.60 04/03/25 BIOMETRICS4ALL, INC MAR 2025- HR RELAY FEES 35936 3597 2.25 04/03/25 CONCENTRA MEDICAL CE 3/20 - 3/25/25 OCCUPATIONAL MEDICAL 35941 2314689 975.20 TOTAL HUMAN RESOURCES 26,130.85
10030300 PLANNING
03/27/25 AT&T MOBILITY 2/27 - 3/26/25 CELL PHONES 35346 2314623 45.31 04/03/25 THE PLANNING CENTER FEB 25 CONSULTANT SVCS FOR EUCLID/HEIL 35914 2314730 20,875.58 03/27/25 DONNA'S RADIUS MAPS 1000 ft radius map and list for 9937 Aster Cir 35736 2314638 495.00 03/27/25 RELIABLE TRANSLATION SOBER LIVING FLYER TRANSLATION SPANISH 35303 2314660 416.89 03/27/25 AMAZON PENS, CALCULATOR KLEENEX OFFICE 35364 3563 86.31 04/03/25 STRADLING YOCCA CARL LEGAL SERVICES - PLANNING- AFFORDABLE 35880 2314727 1,444.50

04/03/25 STRADLING YOCCA CARL LEGAL SERVICES - PLANNING- AFFORDABLE 35881 2314727 1,284.00 04/03/25 DE NOVO PLANNING GRO FEB 25 16800 MAGNOLIA PROJECT - CEQA 35910 2314691 9,086.00 04/03/25 BROTHERS, CHERYL MAR 25 PLANNING COMMISSIONERS STIPEND 35851 3600 50.00 04/03/25 LANGER, MATTHEW HARR MAR 25 PLANNING COMMISSIONER STIPEND 35852 3617 50.00 04/03/25 LOPEZ, RICHARD MAR 25 PLANNING COMMISSIONERS STIPEND 35853 3621 50.00 04/03/25 VU, ANH MAR 25 PLANNING COMMISSIONERS STIPEND 35855 3641 50.00 TOTAL PLANNING 33,933.59
10030301 BUILDING & SAFETY
03/27/25 AMAZON NAME PLATE-VIRAMONTES / ACCT MGR 35705 3563 13.03 TOTAL BUILDING & SAFETY 13.03
10040400 FINANCE
03/27/25 AMAZON NAME PLATE-VIRAMONTES / ACCT MGR 35705 3563 46.75 03/27/25 AMAZON 2025 WALL CALENDAR-DRY ERASE/PAYROLL 35731 3563 166.82 04/03/25 HINDERLITER, DE LLAM JAN-MAR'25 SALES TAX CONTRACT/AUDIT 35858 2314701 2,351.85 04/03/25 HINDERLITER, DE LLAM JAN-MAR'25 CONTRACT SVCS TRANS TAX 35859 2314701 300.00 04/03/25 AMAZON MARCH 2025 -PAYROLL SUPPLIES/UB SUPPLIES 35930 3644 61.45 TOTAL FINANCE 2,926.87
10040401 PURCHASING
03/27/25 AMAZON CABINET LIGHT/NAME PLATE/OFFICE SUPPLIES 35704 3563 40.61 04/03/25 AMAZON COFFEE SUPPLIES 35702 3595 49.04
03/27/25 AMAZON NAME PLATE /OFFICE SUPPLIES 35703 3563 39.18 03/27/25 QUADIENT LEASING USA POSTAGE MACHINE LEASE 4/1 - 6/30/25 35294 2314659 1,116.93 04/03/25 OFFICE DEPOT 2025 - MAR POLICE AND REC CTR PAPER 35844 2314709 631.08 04/03/25 PROFORMA PRINTING SY CH ENVELOPE PREPRINTED RESTOCK 35842 2314712 1,147.38 04/03/25 SPARKLETTS CH - WATER & COFFEE 202503 35939 2314724 672.62 04/03/25 AMAZON OFFICE SUPPLIES 35937 3595 169.68
TOTAL PURCHASING 3,866.52
10050500 ENGINEERING
03/27/25 OCTEC EDUCATIONAL MEETING - KYLE HILTON 35356 3578 150.00 04/03/25 CANON SOLUTIONS AMER APR 2025 - CANON MAINTENANCE & SERVICES 35981 2314680 393.98 04/03/25 AMAZON OFFICE SUPPLIES 35937 3595 13.03
TOTAL ENGINEERING 557.01
10050502 CONTSRUCTION INSP
03/27/25 DUDEK 11/23-12/27/2024 - ON CALL PW INSPECTION 33637 2314639 2,320.00 03/27/25 DUDEK 12/28/24-01/24/25 - ON-CALL PW INSPECTIONS 34821 2314639 1,160.00 TOTAL CONTSRUCTION INSP 3,480.00
10050503 STREET LIGHTING
03/27/25 SO CALIF EDISON CO 2/1 - 2/28/25 STREET LIGHTS NEW 35293 2314665 17,952.08 03/27/25 SO CALIF EDISON CO 2/1 - 2/28/25 STREET LIGHTS 35462 2314666 9,149.72 03/27/25 YUNEX, LLC 02/27/2025 - SPEED RADAR SIGNS REPAIRS 35394 3590 9,449.50 TOTAL STREET LIGHTING 36,551.30
10050550 RIGHTS-OF-WAY
03/27/25 DUDEK SONIC TOMOGRAPHY 31675 2314640 3,400.00
TOTAL RIGHTS-OF-WAY 3,400.00
10050551 TREE MAINTENANCE

04/03/25 SAKIOKA WHOLESALE NU RETURN OF PARKWAY TREE REPLACEMENT 33436 2314715 (70.04) 04/03/25 GREAT SCOTT TREE SER REMOVAL OF SPLIT TRUNK AT PLAVAN PARK 35896 3649 3,206.10 04/03/25 GREAT SCOTT TREE SER REMOVAL ON HARBOR SIDEWALK 35915 3609 908.39 04/03/25 GREAT SCOTT TREE SER SPECIAL TRIM-FAN PALMS B-4 35897 3609 165.39 04/03/25 GREAT SCOTT TREE SER EMERGENCY REMOVAL OF DEAD TREE-MT 35898 3609 1,068.70 04/03/25 GREAT SCOTT TREE SER DEAD TREE REMOVAL AT SPORT PARK 35916 3609 331.88 04/03/25 GREAT SCOTT TREE SER SPECIAL TRIMMING REQUEST ON ELM ST 35917 3609 908.39 04/03/25 GREAT SCOTT TREE SER BROADLEAF TRIMMING OF G-2 35919 3649 2,976.96 04/03/25 GREAT SCOTT TREE SER EMERGENCY REMOVAL AT LOS ALAMOS PARK 35899 3609 267.18 04/03/25 GREAT SCOTT TREE SER BROADLEAF TRIMMING OF D-2 35918 3649 2,126.40 04/03/25 SAKIOKA WHOLESALE NU 2" TREES FOR ARBOR DAY-MONROE 35921 2314715 229.51 04/03/25 SAKIOKA WHOLESALE NU PARKWAY TREE REPLACEMENT ON DAISY 35922 2314716 177.79 TOTAL TREE MAINTENANCE 12,296.65
10050552 PARK MAINTENANCE
03/27/25 CINTAS CORPORATION 6 3/6/25 UNIFORMS 35500 2314626 13.44 TOTAL PARK MAINTENANCE 13.44
10050554 PAVEMENT MAINTENANCE
03/27/25 CINTAS CORPORATION 6 3/6/25 UNIFORMS 35500 2314626 42.46 TOTAL PAVEMENT MAINTENANCE 42.46
10050555 STORM DRAIN MAINT
03/27/25 CINTAS CORPORATION 6 3/6/25 UNIFORMS 35500 2314626 187.94 03/27/25 SO CALIF GAS CO 2/3/25-3/5/25 WALNUT PUMP STATION 35471 2314667 105.84 03/27/25 SO CALIF GAS CO 2/4/25-3/6/25 SANDALWOOD PUMP STATION 35473 2314668 30.39 04/03/25 ENNIS-FLINT, INC NO DUMPING MARKERS FOR STORM CATCH 35895 2314692 961.54 03/27/25 MICHAEL BAKER INTERN THRU 02/23/2025 - NPDES PROG MGMT 35501 3577 3,519.00 TOTAL STORM DRAIN MAINT 4,804.71
10060600 FIRE SUPPRESSION
04/03/25 AMAZON JANITORIAL SUPPLIES FOR FIRE STATIONS 35850 3595 158.11 04/03/25 AMAZON JANITORIAL SUPPLIES 35854 3595 54.06
04/03/25 TURNOUT MAINTENANCE REPAIR/CLEAN TURNOUTS 35856 2314732 426.41 04/03/25 TURNOUT MAINTENANCE REPAIR/CLEANING TURNOUTS 35857 2314732 889.49 TOTAL FIRE SUPPRESSION 1,528.07
10060602 AMBULANCE SERVICES
04/03/25 PCARD ONE TIME PAY WITTMAN JULY REFUND CHISHOLM 28589 2314711 3,462.89 04/03/25 LIFE ASSIST 1st AID/PARAMEDIC SUPPLIES 35714 3620 122.96 04/03/25 LIFE ASSIST 1st AID/PARAMEDIC SUPPLIES 35715 3653 1,491.48 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35716 3599 23.32 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35717 3599 45.55 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35718 3599 466.32 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35719 3599 862.65 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35720 3599 211.98 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35721 3599 472.37 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35723 3599 135.18 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35724 3599 67.59 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35725 3646 1,007.03

04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35727 3599 218.36 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35728 3599 723.08 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35729 3599 301.15 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35730 3599 604.23 04/03/25 LIFE ASSIST 1st AID/PARAMEDIC SUPPLIES 35847 3620 453.49 04/03/25 WITTMAN ENTERPRISES, 2.1.25-2.28.25 AMBULANCE BILLING SERVICES 35848 3662 15,146.90 04/03/25 BOUND TREE MEDICAL 1st AID/PARAMEDIC SUPPLIES 35863 3599 539.78 04/03/25 LIFE ASSIST 1st AID/PARAMEDIC SUPPLIES 35864 3620 326.24 04/03/25 LIFE ASSIST 1st AID/PARAMEDIC SUPPLIES 35865 3620 163.12 04/03/25 LIFE ASSIST 1st AID/PARAMEDIC SUPPLIES 35866 3620 774.45 TOTAL AMBULANCE SERVICES 27,620.12
10060603 FIRE PREVENTION
03/27/25 AMAZON NAME PLATE /OFFICE SUPPLIES 35703 3563 35.63 TOTAL FIRE PREVENTION 35.63
10070700 PATROL
03/27/25 CITY NET FEB 2025 - OUTREACH SERVICES 35696 2314627 31,416.64 03/27/25 OC UNIFORMS & TAILOR K. ROMERO NAMEPLATE 35681 2314655 21.65 03/27/25 OC UNIFORMS & TAILOR RECRUIT C. MISH ACADEMY SUPPLIES 35682 2314655 1,462.69 03/27/25 AMAZON HEAT SEALER 35686 3563 27.18
03/27/25 THAO, CHENGZONG REIMBURSE MEALS/HOTEL/PARKING CAPE 35491 3587 1,707.98 03/27/25 AMAZON CHAIR MAT 35691 3563 64.70
03/27/25 AMAZON USB FLASH DRIVES 35693 3563 86.96
03/27/25 AMAZON MARQUEZ SELF-INKING STAMP 35697 3563 20.61 03/27/25 RODDY, BENEDICT TUITION/MEALS/MILEAGE FIREARMS 35688 3579 658.96 03/27/25 FERMIN, DANIELLE MEALS/MILEAGE E-BIKE INSTRUCTOR 35689 3570 172.30 03/27/25 GOMEZ, ELIZABETH MEALS/MILEAGE E-BIKE INSTRUCTOR 35694 3571 172.30 03/27/25 WILLIAMS, HEATHER MEALS/MILEAGE E-BIKE INSTRUCTOR 35699 3589 172.30 03/27/25 EDMUNSON, DAMARIZ HOTEL/PARKING/MEALS ICI SEXUAL ASSAULT 35710 3568 1,497.06 03/27/25 CENDEJAS, RICARDO HOTEL/MEALS ICI BURGLARY, THEFT & STOLEN 35711 3567 1,328.15 TOTAL PATROL 38,809.48
10070701 INVESTIGATION
03/27/25 DEPARTMENT OF JUSTIC FEB 2025 - PARTIAL PAYMENT OF PD LIVE 35684 2314635 213.00 TOTAL INVESTIGATION 213.00
10070702 TRAFFIC
03/27/25 ALL CITY MANAGEMENT 3/2/25-3/15/25 - CROSSING GUARDS 35698 3562 9,894.89 TOTAL TRAFFIC 9,894.89
10070703 CANINE
03/27/25 ADLERHORST INTERNATI K9 DETECTION KIT 35687 2314617 754.25 03/27/25 COMMUNITY VETERINARY K9 POMIX MED SERVICES 35695 2314631 509.00 TOTAL CANINE 1,263.25
10070705 L.E. COMMUNICATIONS
03/27/25 COMMUNICATION CENTER DISPATCH CONSOLE CLEANING 35700 2314630 1,357.88 TOTAL L.E. COMMUNICATIONS 1,357.88
10070707 CRIME PREVENTION
03/27/25 JRBADGES JR POLICE BADGE STICKERS 35683 2314649 768.93

03/27/25 AMAZON CRIME PREVENTION SUPPLIES 35690 3563 304.71 03/27/25 AMAZON CRIME PREVENTION & FRONT DESK SUPPLIES 35692 3563 57.13 TOTAL CRIME PREVENTION 1,130.77
10070708 RANGE
03/27/25 CITY OF WESTMINSTER FEB 2025 - RANGE USE 35685 2314628 1,209.00 TOTAL RANGE 1,209.00
10080800 RECREATION CENTER
04/03/25 MANHATTAN STITCHING STAFF UNIFORMS - FIELDS/ RC 35974 2314706 858.23 04/03/25 ULINE TRASH CAN LINERS 35984 2314734 398.14
03/27/25 VERIZON WIRELESS 3/2 - 4/1/25 RC PARK PATROL AND ATHLETICS 35331 2314674 45.02 04/03/25 AMAZON OFFICE SUPPLIES 35977 3595 30.42
04/03/25 AMAZON OFFICE SUPPLIES - 35972 3595 88.58
04/03/25 ULINE RC/FIELDS SUPPLIES 35983 2314734 701.48
04/03/25 AMAZON OFFICE SUPPLIES 35875 3596 353.99
04/03/25 SPARKLETTS WATER REFILLS 35978 2314723 74.41
TOTAL RECREATION CENTER 2,550.27
10080801 ATHLETICS
04/03/25 MANHATTAN STITCHING STAFF UNIFORMS - FIELDS/ RC 35974 2314706 858.23 04/03/25 ULINE TRASH CAN LINERS 35984 2314734 398.13
03/27/25 VERIZON WIRELESS 3/2 - 4/1/25 RC PARK PATROL AND ATHLETICS 35331 2314674 37.78 04/03/25 AMAZON POP A SHOT BASKETBALL 35973 3595 228.36 04/03/25 D&B UMPIRES ADULT SOFTBALL UMPIRE FEES (43) GAMES 35846 2314690 1,026.00 04/03/25 ULINE RC/FIELDS SUPPLIES 35983 2314734 1,222.50 TOTAL ATHLETICS 3,771.00
10080802 FIELD OPERATIONS
04/03/25 AMAZON UTV FIRE EXTINGUISHER MOUNT KIT 35849 3595 25.00 TOTAL FIELD OPERATIONS 25.00
10080810 SENIOR & COMM CENTER
03/27/25 AMAZON CABINET LIGHT/NAME PLATE/OFFICE SUPPLIES 35704 3563 18.38 03/27/25 S.C. GYM REPAIR SC FITNESS ROOM MONTHLY SERVICE & 35707 2314663 200.00 03/25/25 BLDG REFUND REFUND FOR RENTAL ON 3/23/25 35518 2314616 440.00 03/27/25 NOW AND THEN TRIO ENTERTAINMENT VALENTINE'S DANCE 35523 2314654 400.00 04/03/25 BLDG REFUND REFUND FOR RENTAL ON 8/2/25 35845 2314678 150.00 04/03/25 LEI JES CATERING MARCH LUNCH & LEARN 35877 3618 257.94 04/03/25 LEI JES CATERING CATERING BINGO BASH 35878 3618 680.03 04/03/25 SPARKLETTS SC WATER MARCH 2025 36017 2314725 58.43 04/03/25 SPECTRUM GAS PRODUCT SC HELIUM TANK RENTAL - MARCH 2025 36013 2314726 13.00 TOTAL SENIOR & COMM CENTER 2,217.78
10080811 SENIOR TRANSPORTATION
04/03/25 CALIFORNIA YELLOW CA FEB 2025 SENIOR TRANSPORTATION SERVICES 35886 2314679 10,989.00 TOTAL SENIOR TRANSPORTATION 10,989.00
10080820 CONTRACT CLASSES
04/03/25 QUANTUM SIGNS & GRAP BANNER FOR CONTRACT CLASSES 35289 2314714 228.38 04/03/25 SOUTHWEST OFFSET PRI FOUNTAIN PEN FY 24/25 35524 2314722 8,167.89 04/03/25 WEST GROVE VOLLEYBAL INSTRUCTOR PAYMENT WEST GROVE 35541 3642 737.45

04/03/25 JACKSON, VICKIE LEE INSTRUCTOR PAYMENT LINE DANCING 35839 3612 397.80 04/03/25 DEN HARTOG, ERICA INSTRUCTOR PAYMENT FOR JAZZERCISE 35840 3602 130.00 04/03/25 YOUNG REMBRANDTS INSTRUCTOR PAYMENT FOR CLASSES ENDING 35870 3643 436.80 04/03/25 DEN HARTOG, ERICA INSTRUCTOR PAYMENT FOR CLASSES ENDING 35871 3603 130.00 04/03/25 HWANG'S WMAC INC. INSTRUCTOR PAYMENT FOR CLASSES ENDING 35872 3610 56.70 04/03/25 WARDECKI, CARRIE L. INSTRUCTOR PAYMENT FOR CLASSES ENDING 35873 3661 1,402.05 04/03/25 AMAZON OFFICE SUPPLIES 35874 3595 10.42
04/03/25 YOUNG CHAMPIONS, INC INSTRUCTOR PAYMENT FOR CLASSES ENDING 35876 3663 1,288.09 04/03/25 HWANG'S WMAC INC. INSTRUCTOR PAYMENT FOR CLASSES ENDING 35988 3611 226.80 04/03/25 ELYSIAN ARTS & EVENT INSTRUCTOR PAYMENT FOR CLASSES ENDING 35989 3647 2,012.98 TOTAL CONTRACT CLASSES 15,225.36
10080821 SPECIAL EVENTS
04/03/25 FUN EXPRESS, LLC EASTER GIVEAWAYS 35987 2314697 508.64 04/03/25 AMAZON EASTER SUPPLIES - SPECIAL EVENTS 35971 3595 263.06 TOTAL SPECIAL EVENTS 771.70
10080823 PARK PATROL
03/27/25 VERIZON WIRELESS 3/2 - 4/1/25 RC PARK PATROL AND ATHLETICS 35331 2314674 51.48 TOTAL PARK PATROL 51.48
10093001 GENERAL FUND
04/03/25 THE PLANNING CENTER NOV 24 GENERAL PLAN UPDATE 35969 2314730 12,972.81 04/03/25 THE PLANNING CENTER JAN 25 GENERAL PLAN UPDATE 35970 2314730 2,525.30 TOTAL GENERAL FUND 15,498.11
11000000 ISF INFORMATION PROCESSING
04/03/25 TYLER TECHNOLOGIES CLOUD BASED SOFTWARE 1/2025 - 12/2025 35883 2314733 114,388.00 TOTAL ISF INFORMATION PROCESSING 114,388.00
11010050 ISF IS ADMIN CAPITAL
04/03/25 TYLER TECHNOLOGIES CLOUD BASED SOFTWARE 1/2025 - 12/2025 35883 2314733 114,388.00 04/03/25 ADVANCED OFFICE / IN 1/1 - 1/31/25 CONTRACT M-22588 OVERAGE 34476 2314677 26.79 04/03/25 ZOHO CORPORATION ZOHO SERVICE DESK PLUS RENEWAL 35701 2314742 2,080.00 03/27/25 ADVANCED OFFICE / IN 2/3 - 3/2/25 CONTRACT 41635-01 OVERAGE 35504 2314618 153.99 03/27/25 TPX COMMUNICATIONS 3/9 - 4/8/25 CITY & PD PHONE LINES 35520 2314672 5,179.90 03/27/25 ESRI ARGIS ONLINE CREATOR 2/14/25 - 2/13/26 35503 3569 2,100.00 03/27/25 MOTOROLA SOLUTIONS EVIDENCE ROOM TRACKING SOFTWARE 35536 2314652 3,052.14 04/03/25 FIRST DUE FIRST DUE PHASE TWO 35884 3648 21,415.00 03/27/25 NMK CORPORATION TMC NETWORK MIGRATION 35321 2314653 900.00 03/27/25 ADVANCED OFFICE / IN 2/18 - 3/17/25 CONTRACT 41194-01 OVERAGE 35531 2314619 8.44 04/03/25 ADVANCED OFFICE / IN 3/15 - 4/15/25 RICOHS LEASED 35900 2314676 2,528.66 03/27/25 TEMPORARY STAFFING 3/17-3/23/35 ERIC FONG 35526 3586 2,772.00 04/03/25 BLUEBEAM, INC 4/10/25-4/09/26 SUBSCRIPTION RENEWAL 35679 3598 2,200.00 04/03/25 ADVANCED OFFICE / IN 2/26 -3/25/25 CONTRACT 4190-01 OVERAGE 35862 2314677 907.41 04/03/25 TEMPORARY STAFFING 3/24-3/30/2025 ERIC FONG 35901 3658 2,875.95 04/03/25 AMAZON PRINTER FIBER CABLES UPS 35934 3644 894.23 04/03/25 AMAZON PHONE CASES - POWER ADAPTERS 35935 3644 577.79 04/03/25 AMAZON RETURNED SCANNER 35938 3644 (482.37)
04/03/25 ADVANCED OFFICE / IN 3/3 - 4/2/25 CONTRACT 41635-01 OVERAGE 35980 2314677 139.07

TOTAL ISF IS ADMIN CAPITAL 161,717.00
11110000 ISF GB CITY HALL
03/27/25 AMAZON CABINET LIGHT/NAME PLATE/OFFICE SUPPLIES 35704 3563 18.48 04/03/25 PROFESSIONAL PLUMBIN COUNCIL KITCHENETTE 35926 3627 250.00 03/27/25 FRONTIER COMMUNICATI 2/25 - 3/24/25 T-1 METRONET 35329 2314642 799.15 03/27/25 CINTAS CORPORATION 6 3/6/25 UNIFORMS 35500 2314626 8.96 03/27/25 PACIFIC COAST REFRIG RESET AND CHECK VFD 35497 2314656 204.00 03/27/25 PACIFIC COAST REFRIG WATER SEAL HVAC UNIT 35498 2314656 424.00 04/03/25 COMPLETE FIRE SERVIC ANNUAL EXTINGUISHER SERVICE-CITY HALL 35967 2314686 282.20 04/03/25 PROFESSIONAL PLUMBIN PULL & CLEAR DRAIN LINE MEN'S RESTOOM 35943 3628 301.00 04/03/25 FRONTIER COMMUNICATI 3/25 - 4/24/25 T-1 METRONET 36015 2314696 813.01 04/03/25 AMAZON OFFICE SUPPLIES 35937 3595 15.21
TOTAL ISF GB CITY HALL 3,116.01
11110001 ISF GB B&G CLUB
04/03/25 JMG SECURITY SYSTEMS 4/1/25-6/30/25 QUARTERLY MONITORING FIRE 35929 3615 597.33 04/03/25 JMG SECURITY SYSTEMS ALARM PANEL BATTERIES-FIRE 35940 3616 268.76 TOTAL ISF GB B&G CLUB 866.09
11150000 ISF GB CITY YARD
03/27/25 AT&T 2/22 - 3/21/25 FS#2/CY/REC PARK PHONES 35533 2314622 211.90 04/03/25 GRAINGER, INC. ICE MAKER FILTERS 36028 2314699 115.00 04/03/25 GRAINGER, INC. COFFEE MAKER WATER FILTER 36029 2314700 141.80 TOTAL ISF GB CITY YARD 468.70
11160001 ISF GB FS1
03/27/25 SOUTH COAST AIR QUAL ANNUAL PERMIT FEE 35493 2314669 165.96 03/27/25 SOUTH COAST AIR QUAL ANNUAL PERMIT FEE 35494 2314670 159.92 03/27/25 FRONTIER COMMUNICATI 3/13 - 4/12/25 FS#1 PHONE 35537 2314643 220.16 04/03/25 COMPLETE FIRE SERVIC ANNUAL EXTINGUISHER SERVICE-FIRE 35966 2314685 857.40 04/03/25 FRONTIER COMMUNICATI 3/22 - 4/21/25 FS#1 CKT 35902 2314695 41.49 04/03/25 GRAINGER, INC. ICE MAKER FILTERS 36028 2314699 111.97 04/03/25 ORANGE COAST PETROLE ANNUAL VAPOR TEST 36281 2314710 800.00 TOTAL ISF GB FS1 2,356.90
11160002 ISF GB FS2
03/27/25 GRAINGER, INC. AIR COMPRESSOR RUN CAPACITOR REPLACE 35488 2314647 27.41 04/03/25 COMPLETE FIRE SERVIC ANNUAL EXTINGUISHER SERVICE-FIRE 35965 2314684 561.92 03/27/25 AT&T 2/20 - 3/19/25 FS#2 CKT METRO 35539 2314622 58.36 03/27/25 AT&T 2/22 - 3/21/25 FS#2/CY/REC PARK PHONES 35533 2314622 211.88 TOTAL ISF GB FS2 859.57
11170000 ISF GB POLICE DEPARTMENT
04/03/25 KEN'S LOCKSMITHERY PD STORAGE CLOSET 36035 2314705 68.53 04/03/25 SOUTH COAST AIR QUAL ANNUAL PERMIT FEE 35924 2314720 541.04 04/03/25 SOUTH COAST AIR QUAL ANNUAL PERMIT FEE 35925 2314721 165.96 04/03/25 FRONTIER COMMUNICATI 2/7 - 3/6/25 JAIL PHONE 35860 2314693 116.55 04/03/25 FRONTIER COMMUNICATI 3/7 -4/6/25 JAIL PHONE 35861 2314694 131.81 03/27/25 FRONTIER COMMUNICATI 3/13 - 4/12/25 PD DISPATCH FAX 35538 2314644 115.02 03/27/25 PACIFIC COAST REFRIG UNIT FAULTS RESET BUILDING POWER LOSS 35496 2314656 306.00

04/03/25 VERIZON WIRELESS 3/23 - 4/22/25 PD MDC 35904 2314740 1,154.41 04/03/25 COMPLETE FIRE SERVIC ANNUAL EXTINGUISHER SERVICE-POLICE DEPT 35968 2314687 349.65 TOTAL ISF GB POLICE DEPARTMENT 2,948.97
11180000 ISF GB REC CENTER
04/03/25 JMG SECURITY SYSTEMS 4/1/25-6/30/25 CCTV MONITORING 35928 3614 379.92 03/27/25 KEN'S LOCKSMITHERY DUPLICATE KEYS FOR TENNIS CENTER 35495 2314650 44.88 03/27/25 SMARDAN SUPPLY CO. DRINKING FOUNTAIN REPAIR 35487 3584 123.56 04/03/25 COMPLETE FIRE SERVIC ANNUAL EXTINGUISHER SERVICE-SPORT PARK 35962 2314681 487.33 04/03/25 COMPLETE FIRE SERVIC ANNUAL EXTINGUISHER SERVICE-REC CENTER 35963 2314682 344.26 04/03/25 SO CALIF EDISON CO 1/29/25-2/27/25 REC MAINT BLNG 36274 2314717 1,473.66 04/03/25 SO CALIF EDISON CO 1/29/25-2/27/25 SPORTS PARK 36278 2314718 283.68 04/03/25 SMARDAN SUPPLY CO. POD A&B TOILET REPAIR 36025 3655 28.38 04/03/25 SMARDAN SUPPLY CO. TENNIS CENTER MEN'S RESTROOM FAUCET 36026 3656 175.26 03/27/25 AT&T 2/22 - 3/21/25 FS#2/CY/REC PARK PHONES 35533 2314622 211.88 04/03/25 ROAD RUNNER EXTERMIN 4/2025 PEST SERVICE-SENIOR CENTER 35942 3631 144.00 04/03/25 KEN'S LOCKSMITHERY REKEY CORE POD B RESTROOM 35960 2314703 85.00 04/03/25 KEN'S LOCKSMITHERY BUILDING B RESTROOM LOCK CORE 35961 2314704 167.91 TOTAL ISF GB REC CENTER 3,949.72
11180001 ISF GB SR CENTER
04/03/25 JMG SECURITY SYSTEMS 4/1/25-6/30/25 QUARTERLY MONITORING BURG 35927 3613 201.42 04/03/25 REGENCY ENTERPRISES, LIGHTING REPAIR STAIRWELL 35499 3630 25.95 04/03/25 COMPLETE FIRE SERVIC ANNUAL EXTINGUISHER SERVICE-SENIOR 35964 2314683 962.62 04/03/25 SMARDAN SUPPLY CO. KITCHEN HOSE SINK 36027 3657 112.56 04/03/25 GRAINGER, INC. ICE MAKER FILTERS 36028 2314699 115.00 TOTAL ISF GB SR CENTER 1,417.55
11250001 PW - FLEET MGMT
03/27/25 FACTORY MOTOR PARTS BATTERY CORE CREDITS 35755 2314641 (29.36) 03/27/25 FACTORY MOTOR PARTS PART RETURN CREDITS 35766 2314641 (248.87) 03/27/25 FACTORY MOTOR PARTS BATTERY CORE CREDITS 35773 2314641 (11.79) 03/27/25 FACTORY MOTOR PARTS BATTERY CORE CREDITS 35758 2314641 (34.80) 03/27/25 FACTORY MOTOR PARTS BATTERY CORE CREDITS 35772 2314641 (19.58) 03/27/25 FACTORY MOTOR PARTS BATTERY CORE CREDITS 35757 2314641 (55.46) 03/27/25 FACTORY MOTOR PARTS BATTERY CORE CREDITS 35765 2314641 (54.38) 04/03/25 AMAZON CALENDAR REFILL 36288 3645 27.75
03/27/25 FACTORY MOTOR PARTS BATTERY CREDITS 35749 2314641 (9.79) 03/27/25 FACTORY MOTOR PARTS BATTERY CORE CREDITS 35753 2314641 (58.73) 03/27/25 FACTORY MOTOR PARTS PART CORE CREDITS 35767 2314641 (50.00) 03/27/25 FACTORY MOTOR PARTS BATTERY CORE CREDITS 35770 2314641 (23.93) 03/27/25 FACTORY MOTOR PARTS BATTERY CORE CREDITS 35756 2314641 (48.94) 03/27/25 CINTAS CORPORATION 6 3/6/25 UNIFORMS 35500 2314626 75.41 03/27/25 MCPEEK DODGE OF ANAH UNIT 414 REPAIRS 35513 2314651 1,152.64 03/27/25 FACTORY MOTOR PARTS BATTERY CORE CREDITS 35754 2314641 (19.58) 03/27/25 SC COMMERCIAL LLC BULK GAS FOR FIRE STATION 1 35508 3581 1,459.45 03/27/25 FACTORY MOTOR PARTS BATTERY FOR UNIT 176 35507 2314641 204.23 03/27/25 THEODORE ROBINS FORD PART FOR UNIT 224 35509 2314671 221.81

03/27/25 FACTORY MOTOR PARTS BATTERY CORE CREDITS 35769 2314641 (19.58) 03/27/25 FACTORY MOTOR PARTS PART CORE CREDITS 35752 2314641 (182.70) 03/27/25 RINCON TRUCK CENTER, STOCK PARTS 35747 2314661 39.87 03/27/25 FACTORY MOTOR PARTS PART FOR UNIT 8925 35506 2314641 390.41 03/27/25 ASBURY ENVIRONMENTAL USED OIL PICK UP 35511 2314621 137.00 03/27/25 THEODORE ROBINS FORD PART CREDIT FOR UNIT 224 35510 2314671 (115.44) 03/27/25 THEODORE ROBINS FORD UNIT 224 REPAIRS 35514 2314671 225.95 03/27/25 BUMPER BUDDIES INC. DENT REMOVE UNIT 439 35515 3566 240.00 03/27/25 GARDEN GROVE HYUNDAI BATTERY FOR UNIT 295 35740 2314646 227.94 03/27/25 FACTORY MOTOR PARTS PART FOR UNIT 270 35741 2314641 290.36 03/27/25 THEODORE ROBINS FORD UNIT 419 REPAIRS 35738 2314671 427.37 03/27/25 RINCON TRUCK CENTER, STOCK PARTS 35746 2314661 691.41 03/27/25 ALAN'S LAWNMOWER & G PART FOR UNIT 266 35743 2314620 110.47 03/27/25 RINCON TRUCK CENTER, STOCK PARTS 35744 2314661 1,027.26 TOTAL PW - FLEET MGMT 5,966.40
11300000 ISF EQUIPMENT
03/27/25 STRYKER SALES LLC CREDIT FOR AUTOPULSE EQUIPMENT BEING 34701 3585 (12,000.00) TOTAL ISF EQUIPMENT (12,000.00)
11350053 ISF EQ PW R&C CAPITAL
03/27/25 GRAINGER, INC. AUTOFEED REPLACEMENT FOR DRAIN SNAKE 35489 2314648 221.82 TOTAL ISF EQ PW R&C CAPITAL 221.82
11360053 ISF EQ FD R&C CAPITAL
03/27/25 STRYKER SALES LLC CHEST COMPRESSION SYSTEM PRO CARE 35167 3585 32,022.00 TOTAL ISF EQ FD R&C CAPITAL 32,022.00
11400411 SELF INSURANCE
04/03/25 LIEBERT, CASSIDY & W LCW LEGAL FEES 35838 3619 2,574.00 TOTAL SELF INSURANCE 2,574.00
11400430 SELF INSURANCE
04/03/25 TRUST OF PORAC APR 2025 - PORAC LTD (ACCT 54541) 36012 3660 1,449.00 04/03/25 THE LINCOLN NATIONAL APR 2025 LIFE INSURANCE/LTD/ADD/EAP 35995 2314729 3,349.48 TOTAL SELF INSURANCE 4,798.48
11500000 ISF EMPLOYEE BENEFITS
04/03/25 MUNICIPAL DENTAL POO APR 2025 DELTA DENTAL PPO 35466 2314707 11,483.84 04/03/25 MUNICIPAL DENTAL POO MAR 2025 DELTA DENTAL HMO 35467 2314708 1,814.76 04/03/25 FOUNTAIN VALLEY POLI PR PPE250328 - DED 8002 35944 3607 2,250.00 04/03/25 FOUNTAIN VALLEY CRED PR PPE250328 - DED 9500 35945 3605 32,847.60 04/03/25 FOUNTAIN VALLEY FIRE PR PPE250328 - DED 8000 35946 3606 2,803.12 04/03/25 EMPOWER/BENEFITS COR PR PPE250328 - DED 7031,7032,7033,7036 35947 3591 88,825.30 04/03/25 CALIFORNIA STATE DIS PR PPE250328 - DED 6004,6005,6007 35948 3592 1,104.35 04/03/25 MISSION SQUARE RET P PLAN #803216 - PR PPE250328 - DED 2013,2015 35949 3623 2,756.17 04/03/25 MISSION SQUARE RET P PLAN #800389 - PR PPE250328 - DED 2011 35950 3624 4,808.94 04/03/25 MISSION SQUARE RET P PLAN #800414 - PR PPE250328 - DED 2014 35951 3625 218.03 04/03/25 MISSION SQUARE RET P PLAN #108536 - PR PPE250328 - DED 2018 35952 3626 576.90 04/03/25 U.S. BANK N.A. PR PPE250328 - DED 7029,7030 35953 3640 4,025.43 04/03/25 FVPOA PAC PR PPE250328 - DED 8005 35954 3608 480.00

04/03/25 INTERNAL REVENUE SER PR PPE250328 - DED 1100,3000 35955 3593 187,500.89 04/03/25 EMPLOYMENT DEVELOPME PR PPE250328 - DED 4000 35956 3594 62,398.77 04/03/25 TEAMSTERS LOCAL UNIO PR PPE250328 - DED 8003 35957 3636 237.50 04/03/25 TEAMSTERS LOCAL UNIO PR PPE250328 - DED 8004 35958 3637 375.00 04/03/25 TEAMSTERS LOCAL UNIO PR PPE250328 - DED 8001 35959 3638 375.00 04/03/25 THE LINCOLN NATIONAL APR 2025 LIFE INSURANCE/LTD/ADD/EAP 35995 2314729 1,434.39 TOTAL ISF EMPLOYEE BENEFITS 406,315.99
11500450 EMPLOYEE BENEFITS
03/27/25 MARQUEZ, ISAAC E TUITION REIMBURSEMENT (GED 108 AND GED 35517 3576 810.00 03/27/25 RUTH, JONATHAN TUITION RIMBURSEMENT (FIR 4302) 35522 3580 845.00 03/27/25 DEPARTMENT OF THE TR PCOR FEE- FY 2025 (2ND QUARTER) 35732 2314637 843.64 04/03/25 FASULLO, NICHOLAS TUITION REIMBURSEMENT (BAM 313) 35841 3604 459.00 04/03/25 SAIKI, TIM TUITION REIMBURSEMENT (PUA 5306) 35933 3632 1,047.00 04/03/25 MUNICIPAL DENTAL POO APR 2025 DELTA DENTAL PPO 35466 2314707 11,534.74 04/03/25 MUNICIPAL DENTAL POO MAR 2025 DELTA DENTAL HMO 35467 2314708 395.06 04/03/25 MISSION SQUARE RET P MAY 2025 - PLAN #803210-RETIREE REIMB. 35713 3622 150,190.58 TOTAL EMPLOYEE BENEFITS 166,125.02
30095300 CAPITAL IMP - FACILITIES
03/27/25 INTERWEST CONSULTING FEB 2025 - UNIVERSALLY ACCESSIBLE 35512 3572 618.75 04/03/25 INTERWEST CONSULTING FEB 2025 - PD LOCKER IMPROVEMENTS 35516 3650 4,160.00 04/03/25 KYA SERVICES LLC MAR 2025 - PRECON SRVCS CH REMODEL 35979 3652 2,937.50 TOTAL CAPITAL IMP - FACILITIES 7,716.25
30095302 CAPITAL IMP - PAVEMENT REHAB
03/27/25 BUCKNAM INFRASTRUCTU FEB 2025 - PMP UPDATE 35274 2314624 720.00 TOTAL CAPITAL IMP - PAVEMENT REHAB 720.00
50000000 WF NON-DEPARTMENTAL
04/03/25 UTILITY REFUND UTILITY REFUND - FINALED 2/25/25 35739 2314735 19.26 04/03/25 UTILITY REFUND UTILITY REFUND - FINALED 3/4/25 35742 2314737 12.51 04/03/25 UTILITY REFUND UTILITY REFUND - FINALED 12/2/24 35745 2314736 61.46 04/03/25 UTILITY REFUND UTILITY REFUND - FINALED 2/27/25 35748 2314739 16.30 04/03/25 UTILITY REFUND UTILITY REFUND - FINALED 2/24/25 35750 2314738 32.61 TOTAL WF NON-DEPARTMENTAL 142.14
50040403 WF UTILITY BILLING
03/27/25 AMAZON 2025 WALL CALENDAR-DRY ERASE/PAYROLL 35731 3563 27.98 04/03/25 AMAZON MARCH 2025 -PAYROLL SUPPLIES/UB SUPPLIES 35930 3644 209.22 TOTAL WF UTILITY BILLING 237.20
50050570 WF WTR PROD. OPNS
03/27/25 AMAZON WIRELESS MOUSE 35398 3564 28.71
03/27/25 CLA-VAL CO CLA-VAL WELL 8 VALVE REPAIRS AND 35480 2314629 13,126.77 03/27/25 AMAZON STAINLESS STEEL WALL MOUNT (BALANCE 35706 3563 0.03 03/27/25 SMARDAN SUPPLY CO. SKID PROJECT 35396 3583 36.71 03/27/25 AMAZON POCKET CHARTS FOR UNIFORM CLOSETS 35413 3565 85.41 04/03/25 REGENCY ENTERPRISES, LED LIGHTS 35892 3629 50.78 03/27/25 CHARTER COMMUNICATIO 3/1 - 3/31/25 SCADA INTERNET 35502 2314625 1,135.00 03/27/25 CINTAS CORPORATION 6 3/6/25 UNIFORMS 35500 2314626 13.45

03/27/25 SMARDAN SUPPLY CO. RETURN-RESTOCKING FEE 35397 3582 (16.94) 04/03/25 SO CALIF EDISON CO 2/3/25-3/4/25 RES 2 AND WELLS 36325 2314719 81,490.50 TOTAL WF WTR PROD. OPNS 95,950.42
50050571 WF DISTRIBUTION SYSTEM
04/03/25 YO FIRE 18- CLOW 850 HYDRANT 2- CLOW 860 HYDRANT 35479 2314741 34,337.81 03/27/25 PEERLESS MATERIALS C WHITE RAGS 35519 2314657 575.72 03/27/25 SMARDAN SUPPLY CO. MED GLOVES 35535 3582 23.22 03/27/25 S & J SUPPLY CO., IN 20 FT CMLC PIPE 35540 2314662 3,182.89 04/03/25 SHOETERIA, INC. DANIEL LOPEZ GONZALEZ SAFETY BOOTS 35761 3634 215.00 03/27/25 YO FIRE AMS 35530 2314675 1,955.41
03/27/25 CINTAS CORPORATION 6 3/6/25 UNIFORMS 35500 2314626 54.57 04/03/25 GRAINGER, INC. SAFETY RAIN JACKET 35763 2314698 397.75 04/03/25 GRAINGER, INC. SAFETY YELLOW RAIN PANTS 35762 2314698 145.45 04/03/25 SMARDAN SUPPLY CO. 10 MIL TAPE, CUTTING WHEELS 35764 3635 86.04 TOTAL WF DISTRIBUTION SYSTEM 40,973.86
50050572 WF WTR QUAL & TREATMENT
03/27/25 USA BLUE BOOK FLUORIDE TISAB MARCH 2025 35529 2314673 1,344.90 03/27/25 USA BLUE BOOK TISAB BUFFER FOR FLUORIDE SAMPLES 35532 2314673 1,259.46 03/27/25 SKYLINE CHEMICAL COR FLUORIDE FOR WATER MARCH 2025 35528 2314664 10,908.00 03/27/25 GALLADE CHEMICAL, IN CHLORINE FOR EMERGENCY STORAGE 35534 2314645 2,517.28 TOTAL WF WTR QUAL & TREATMENT 16,029.64
50050574 WF METER M & R
04/03/25 TERI WASHIE EXP#000011 REFUND FV INV# 21257 35869 2314728 386.81 TOTAL WF METER M & R 386.81
50095001 WATER FUND
04/03/25 DE NORA WATER TECHNO WELL 10 NEW CHLORINE GENERATOR 35259 3601 34,795.50 04/03/25 MKN WATER MASTER PLAN - SERVICES THRU 35492 3654 26,424.00 TOTAL WATER FUND 61,219.50
50150580 SF SEWER MAINTENANCE
03/27/25 CINTAS CORPORATION 6 3/6/25 UNIFORMS 35500 2314626 8.96 TOTAL SF SEWER MAINTENANCE 8.96
50195000 SEWER FUND
04/03/25 JIG CONSULTANTS 12/23/24-02/02/25 - SEWER REHAB 35208 2314702 42,934.90 TOTAL SEWER FUND 42,934.90
TOTAL $1,487,159.05

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: April 15, 2025
Members of the City Council
SUBJECT: Award of Contract Amendment to Placeworks to Provide Environmental Services for Proposed Euclid & Heil Project located at 16300 Euclid Street (Northeast Corner of Euclid Street and Heil Avenue)
Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live” ☐ Attract and retain revenue producing businesses
☐ Achieve fiscal stability in accordance with the 20-Year Financial Plan ☐ Attract and retain quality staff
☒ Not applicable

EXECUTIVE SUMMARY
EPD Solutions has submitted a request, on behalf of the property owner (Shopoff Realty Investments), to construct a 606-unit development consisting of a 5-story wrap apartment building with 304 units, a senior affordable apartment building with 83 units, 183 3-story townhomes, and 36 2-story attached triplex units located at 16300 Euclid Street (“Project”).

The Project will include the processing of a Precise Plan for the construction of the Project, a Conditional Use Permit for the use of multi-family dwellings in a R4 – High Density Multiple Dwelling zone, a Tentative Parcel Map for the subdivision of the existing property, and a Density Bonus and Affordable Housing Agreement for the proposed density bonus and affordable units proposed for the Project.

Pursuant to the provisions of the California Environmental Quality Act (“CEQA”), an environmental assessment must be conducted to identify any potential environmental impacts associated with the proposed project before the Planning Commission considers the Project. The applicant will be responsible for paying the cost of the environmental assessment plus staff time to review.

City Council approved an Environmental Services contract for this Project on April 2, 2024 in the amount of $112,642 as well as an amendment on February 18, 2025 for an additional $40,111 for a total of contract of $152,753. The proposed second amendment will increase the Contract an additional $18,535 to $171,288.

DISCUSSION
On January 22, 2024, EPD Solutions has submitted a request, on behalf of the property owner (Shopoff Realty Investments), to construct a 626-unit development consisting of a 5-story wrap apartment building with 407 units, 183 3-story townhomes, and 36 2-story attached triplex units located at 16300 Euclid Street.

The City Council approved an Environmental Services contract to Placeworks on April 2, 2024, to prepare an Addendum to the 2023 certified Environmental Impact Report (“EIR”) for

Amendment to Placeworks
April 15, 2025

the General Plan Update in conformance with CEQA Guidelines. The Addendum to the EIR will analyze project-specific impacts as well as any changes in circumstances since the EIR was certified that could result in new or greater significant impacts than were identified in the certified EIR. The analysis will include technical studies including an air quality/greenhouse gas analysis, energy analysis, noise and vibration analysis, water supply assessment, and a peer review of the applicant’s transportation impact analysis and level of service traffic study.

On February 18, 2025, the City Council approved a contract amendment to address air Quality and Green House Gas (GHG) emissions modeling with the change to phasing of the proposed Project. Also, the amendment addressed revisions to the Project that were submitted on January 22, 2025, that revised the Project to a 606-unit development consisting of a 5-story wrap apartment building with 304 units, a new senior affordable apartment building with 83 units, 183 3-story townhomes, and 36 2-story attached triplex units.

On April 1, 2025, Placeworks submitted a request for a second contract amendment based on changes to the Project’s construction assumptions. The additional budget will help update and address the full construction localized significance thresholds for all three phases of construction of the Project, will remodel construction assumptions in the California Emissions Estimator Model (CalEEMod), will update the existing Health Risk Assessment (HRA) worksheet for all three construction phases, will help calculate construction risk, will help with conducting Sensitivity Tests including a health risk analysis and identify mitigation, will finalize the Air Quality (AQ) and GHG technical sections, and will provide a subsequent review of the Vehicle Miles Traveled (VMT) Analysis and the Level of Service (LOS) Stydy for the proposed addendum.

The following is a breakdown of Placeworks proposal.

Cost Estimate
Original Contract total Cost $112,642
Approved 1st Amendment to Contract $40,111
Proposed 2nd Amendment to Contract $18,535
Total $171,288

FINANCIAL REVIEW
There is no financial impact associated with approving the proposed contract. The Project applicant has already submitted a check in the amount of $112,642 for the original contract amount, $40,111 for the 1st contract amendment, and $18,535 for the 2nd contract amendment. Additionally, as required under the 2022-2021 Comprehensive Fee Schedule (Resolution No. 9778) adopted by the City Council on February 2, 2021, the applicant has already submitted the additional 15% staff review fee of $16,896.30 for the original contract amount, $6,016.65 for the 1st contract amendment, and $2,780.25 for the 2nd contract amendment.

The new fee schedule adopted on May 7, 2024 through Resolution 9927 requires 30% of the contract price for staff review. However, since the applicant is processing a SB330 application, they are locked into the 15% staff review fee set by the city at the time they filed their application. The total Project breakdown cost is below.

Amendment to Placeworks
April 15, 2025

Original Contract for Placeworks: $112,642.00
15% for staff review (Resolution 9778): $16,896.30
Approved 1st Contract Amendment: $40,111.00
15% for staff review (Resolution 9778): $6,016.65
Proposed 2nd Contract Amendment: $18,535.00
15% for staff review (Resolution 9778): $2,780.25
Project Total: $196,981.20
The cost of services for the proposed contract has been deposited by the Project applicant and matches the contract amount, thus resulting in no net loss in funds. Therefore, there will be no financial impact associated with approving the proposed contract.

PUBLIC NOTIFICATION
This item does not require public notification.

ENVIRONMENTAL IMPACT REVIEW
Not applicable.

ATTORNEY REVIEW
The Attorney for the City has reviewed and approved the attached contract.

ALTERNATIVES
Alternative No. 1: Approve the 2nd contract amendment to Placeworks for planning and environmental services as specific in the attached scope of work.

Alternative No. 2: Do not award a 2nd contract amendment to Placeworks and direct staff to secure the services of another environmental consultant.

Alternative No. 3: Continue the item for further consideration.

RECOMMENDATION
Staff is requesting City Council approval of Alternative No. 1 to approve a 2nd contract amendment to Placeworks for planning and environmental services as specific in the attached scope of work.

Prepared by: Steven Ayers, Principal Planner
Reviewed by: Omar Dadabhoy, Deputy City Manager/Community Development Director
Procurement Review by: Amanda McCall, Mgmt. Analyst/Purchasing Officer Fiscal Review by: Ryan Smith, Finance Director

Amendment to Placeworks
April 15, 2025

Approved by: Maggie Le, City Manager
Attachments: 1: Proposed 2nd contract amendment with Placeworks 2: Approved contract with Placeworks
3: Approved contract amendment #1 with Placeworks

AMENDMENT 2 TO AGREEMENT FOR
CONSULTANT SERVICES CON 1434
Precise Plan No. 579 - Euclid and Heil Residential
Addendum Project
THIS 2ND AMENDMENT to AGREEMENT CON 1434 is made and entered this 15th day of April, 2025, by and between the City of Fountain Valley (hereinafter "CITY") a municipal corporation, and Placeworks (hereinafter "CONSULTANT") a California corporation.

WHEREAS, CITY and CONSULTANT have previously entered into an Agreement for Consulting Services dated April 2, 2024 (hereafter “AGREEMENT”) for an amount not to exceed $112,642 (one hundred twelve thousand six hundred forty-two dollars), to be completed no later than June 30, 2025; and
WHEREAS, the CITY and CONSULTANT have previously entered into an Amendment to Agreement Con 1434 for Consulting Services dated February 18, 2025 (hereafter “AMENDMENT 1 TO AGREEMENT) for an additional amount not to exceed $40,111 (forty thousand one hundred eleven dollars) bringing the total not to exceed amount to $152,753 (one hundred fifty-two thousand seven hundred fifty-three dollars); and WHEREAS, based on changes to the Project’s construction assumptions, the CONSULTANT has requested additional budget to update the full construction localized significance thresholds for all three phases of construction of the Project; remodel construction assumptions in CalEEMod; update the existing Health Risk Assessment (HRA) worksheet for all three construction phases; calculate construction risk; conduct Sensitivity Tests including a health risk analysis and identify mitigation; finalize the Air Quality (AQ) and GHG technical sections for the proposed addendum; and provide a subsequent review of the Vehicle Miles Traveled (VMT) Analysis and the Level of Service (LOS) Study; and WHEREAS, CONSULTANT has requested an additional budget allocation of $18,535 (eighteen thousand five hundred thirty-five dollars) to complete the work noted above; and WHEREAS, all other terms and conditions of the AGREEMENT shall remain in effect.

NOW, THEREFORE, the parties hereto agree as follows:

1. CONSULTANT shall perform the additional duties discussed in the attached Exhibit C – Contract Addendum No. 2 – Euclid and Heil Residential Addendum Project Dated March 14, 2025.

2. The CITY agrees to pay CONSULTANT an added amount of $18,535 (eighteen thousand five hundred thirty-five dollars) bringing the total not to exceed amount for the AGREEMENT to $171,288 (one hundred seventyone thousand two hundred eighty-eight dollars.)

3. That all other terms and conditions outlined in CON 1434 and Contract

Addendum No. 1 shall remain in effect throughout the term of this AGREEMENT.

IN WITNESS WHEREOF, the parties hereto have entered into this AMENDMENT the date and year first above written.

ATTEST: CITY OF FOUNTAIN VALLEY
City Clerk Mayor, Ted Bui
APPROVED AS TO FORM: CONSULTANT: PlaceWorks, Inc.

Attorney for the City Owner
ATTACHMENT: Exhibit C - Contract Addendum No. 2 – Euclid and Heil Residential Addendum Project

April 1, 2025
Steven Ayers, Principal Planner
City of Fountain Valley – Community Development Department 10200 Slate Avenue
Fountain Valley, California 92708
Subject: Contract Amendment for the Euclid and Heil Residential Addendum Project Dear Mr. Ayers:

This contract amendment includes the additional scope and budget to complete the air quality and greenhouse gas (GHG) emissions analysis for construction of the Euclid and Heil Residential Addendum Project, as well as ongoing project management duties.

TASK 1 – TECHNICAL STUDIES
Based on changes to the project’s construction assumptions, additional budget is required to update the full construction Localized Significance Thresholds (LSTs) for all three phases of construction; remodel construction assumptions in CalEEMod; update the existing Health Risk Assessment (HRA) worksheet for all three construction phases; calculate construction risk; conduct Sensitivity Tests including a health risk analysis and identify mitigation; and finalize the Air Quality (AQ) and GHG technical sections for the proposed addendum.

TASK 2 – PROJECT MANAGEMENT
Additional funds are being requested for the project management task to continue coordination calls with the City and applicants’ team, as well as internal coordination.

TASK 3 – ADDITIONAL ROUNDS OF REVIEW FOR VEHICLE MILES TRAVELED ANALYSIS AND

LEVEL OF SERVICE STUDY
Additional funds are being requested for a subsequent review of the Vehicle Miles Traveled (VMT) Analysis and the Level of Service (LOS) Study by the transportation subconsultant Fehr & Peers.

COST ESTIMATE
The following is a summary of our requested contract amendment in the total amount of $18,535.

TASK REQUESTED CONTRACT AMENDMENT
Task 1. Air Quality and Greenhouse Gas Emissions Analysis $13,145 Task 2. Project Management $2,640
Task 3. Additional Rounds of Review for VMT Analysis and LOS Study $2,750
Labor Subtotal $18,535
Exhibit C - Contract Addendum No. 2 – Euclid and Heil Residential Addendum Project

April 1, 2025 | Page 2
Table 2. PlaceWorks 2025 Standard Fee Schedule

Acknowledgment
If you have any questions, please contact me at 714.966.9220 ext. 2342.

We look forward to working with you to bring about the successful completion of this project.

Respectfully submitted,

PLACEWORKS
Malia Durand
Associate Principal

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: April 15, 2024
Members of the City Council
SUBJECT: Award of Contract to Rincon Consultants, Inc. to Provide Environmental Services For The Proposed Parkside FV Project located at 8550 Warner Avenue
Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live” ☐ Attract and retain revenue producing businesses
☐ Achieve fiscal stability in accordance with the 20-Year Financial Plan ☐ Attract and retain quality staff
☒ Not applicable

EXECUTIVE SUMMARY
Robert Franklin has submitted a request, on behalf of the property owner, to construct a threestory 72-unit apartment complex and a two-story amenity building on a 2.1-acre site located at 8550 Warner Avenue (“Project”). The Project will include the processing of a General Plan Amendment to change the land use designation from Local Commercial to High Density Residential, a Zoning Map Amendment to change the zoning of the property from C1 – Local Business to R4 – High Density Multiple Dwelling, a Precise Plan for the construction of the Project, a Conditional Use Permit for the use of a multi-family dwelling in the R4 zone, and a Density Bonus and Affordable Housing Agreement for the proposed density bonus and affordable units proposed for the Project.

Pursuant to the provisions of the California Environmental Quality Act (“CEQA”), an environmental assessment must be conducted to identify any potential environmental impacts associated with the proposed project before the Planning Commission considers the Project. The applicant will be responsible for paying the cost of the environmental assessment plus staff time to review.

DISCUSSION
Robert Franklin has submitted a request, on behalf of the property owner to construct a threestory 72-unit apartment complex and a two-story amenity building on a 2.1-acre site located at 8550 Warner Avenue.

The City Council recently approved a list of seven (7) qualified consultants through a Request for Qualifications (RFQ) process to utilize in the future for environmental review of projects.

Of those seven (7) qualified consultants, the City Council has awarded contracts to Placeworks, DeNovo, and Ultrasystems, for CEQA review of projects. For the proposed Parkside FV Project, staff sent requests for proposals to the next three highest scoring consultants from the RFQ list to bid on the Project. Proposals were sent to LSA Associates, Rincon Consultants, Inc. (“Rincon”), and Dudek. Staff evaluated each proposal and, based on the scope of work and budget, recommends the City Council award the contract to Rincon.

Award of Contract to Rincon Consultants, Inc.

April 15, 2025

The proposal submitted by Rincon will prepare an Initial Study-Mitigated Negative Declaration (IS-MND) CEQA document for the Project. The IS-MND will effectively address projectrelated environmental concerns and meet all legal requirements in conformance with CEQA Guidelines. The IS-MND will be supported by the project-specific analyses including air quality/greenhouse gas emissions/energy analysis, construction health risk assessment, biological resources, cultural resources, noise and vibration, paleontological resources, and a transportation analysis.

The following is a breakdown of Rincon’s proposal.

Cost Estimate
Project Mobilization and Kickoff Meeting $1,720
Technical Studies $52,684
Administrative Draft IS-MND $13,863
Public Review Draft IS-MND $9,881
Final IS-MND $11,085
Public Hearing $4,920
Project Management $6,955
Total $101,108

FINANCIAL REVIEW
There is no financial impact associated with approving the proposed contract. The Project applicant has submitted a check in the amount of $131,440.40 which is the combination of the contract price of $101,108 and $30,332.40 (30% of the contract price) as required by the 2024-2025 Comprehensive User Fee Schedule (Resolution No. 9927) adopted by the City Council on May 7, 2024. The 30% fee is required for staff review of the environmental document. The total Project breakdown cost is below.

Rincon: $101,108
30% for staff review (Resolution 9927): $30,332.40
Project Total: $131,440.40
The cost of services for the proposed contract has been deposited by the Project applicant and match the amount to paid from Account 42209 (CEQA Clearance Fee EIR), thus resulting in no net loss in funds. Therefore, there will be no financial impact associated with approving the proposed contract.

PUBLIC NOTIFICATION
This item does not require public notification.

ENVIRONMENTAL IMPACT REVIEW
Not applicable.

ATTORNEY REVIEW
The Attorney for the City has reviewed and approved the attached contract.

Award of Contract to Rincon Consultants, Inc.

April 15, 2025

ALTERNATIVES
Alternative No. 1: Approve a contract to Rincon Consultants, Inc. for planning and environmental services as specific in the attached scope of work.

Alternative No. 2: Do not award a contract to Rincon Consultants, Inc. and direct staff to secure the services of another environmental consultant.

Alternative No. 3: Continue the item for further consideration.

RECOMMENDATION
Staff requests City Council approval of Alternative No. 1 to approve a contract to Rincon Consultants, Inc. for planning and environmental services as specific in the attached scope of work.

Prepared by: Steven Ayers, Principal Planner
Reviewed by: Omar Dadabhoy, Deputy City Manager/Community Development Director
Procurement Review by: Amanda McCall, Mgmt. Analyst/Purchasing Officer Fiscal Review by: Ryan Smith, Finance Director
Approved by: Maggie Le, City Manager
Attachments: 1: Contract with Rincon Consultants, Inc.

AGREEMENT FOR CONSULTANT SERVICES
CON – –
Rincon Consultants, Inc.

This AGREEMENT is made and effective as of the EFFECTIVE DATE, by and between the City of Fountain Valley, a municipal corporation ("CITY") and Rincon Consultants, Inc. ("CONSULTANT"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This AGREEMENT shall commence on April 16, 2025 (“EFFECTIVE DATE”) and remain and continue in effect until all tasks described herein are completed but in no event later than June 30, 2026, unless sooner terminated or extended pursuant to the provisions of this AGREEMENT.

2. SERVICES
CONSULTANT shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. CONSULTANT shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.

3. NOTICE TO PROCEED
CONSULTANT shall not perform any work or be entitled to any compensation under this AGREEMENT until a written Notice to Proceed is issued by CITY. The Notice to Proceed shall not issue unless and until CONSULTANT submits proof, satisfactory to CITY, of its procurement of appropriate insurance required by this AGREEMENT. The failure of CONSULTANT to submit proof of appropriate insurance within 10 days of the EFFECTIVE DATE is a material breach and shall constitute cause for immediate termination of this AGREEMENT by CITY.

4. PERFORMANCE
CONSULTANT shall always faithfully, competently, and to the best of his/her/its ability, experience, and talent perform all tasks described herein. CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of CONSULTANT hereunder in meeting its obligations under this AGREEMENT.

5. CITY MANAGEMENT
The Director of Community Development or his designee shall represent CITY in all matters pertaining to the administration of this AGREEMENT, including review and approval of all products submitted by CONSULTANT, but not including the authority to enlarge the tasks to be performed or change the compensation due to CONSULTANT. The City Manager shall be authorized to act on CITY’S behalf and to execute all necessary documents that enlarge the tasks to be performed or change CONSULTANT's compensation, subject to Section 6 hereof.

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

6. PAYMENT
(a) CITY agrees to pay CONSULTANT in accordance with the payment rates, terms, and schedule of payment set forth in Exhibit A. This amount shall not exceed One Hundred One Thousand One Hundred Eight Dollars $101,108 (“TOTAL CONTRACT SUM”) for the total term of this AGREEMENT unless additional payment is approved as provided in this AGREEMENT. The total amount does not include the added 30% to compensate for staff’s review.
(b) CONSULTANT shall not be compensated for any services rendered in connection with its performance of this AGREEMENT that are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. This written authorization requirement cannot be waived. CONSULTANT shall be compensated for any additional services in the amounts and in the manner as agreed to by the City Manager and CONSULTANT at the time CITY’s written authorization is given to CONSULTANT for the performance of said additional services. The City Manager’s authority to approve additional compensation is subject to Fountain Valley Municipal Code section

2.36.110. Approval of additional compensation that exceeds the City Manager’s authority as specified in Fountain Valley Municipal Code section 2.36.110 must be obtained from the City Council.

7. PUBLIC WORK
Notice is provided pursuant to Labor Code Section 1781 that all or a portion of the work contemplated in this AGREEMENT may constitute a “public work” as defined in Chapter 1, Part 7, and Division 2 of the Labor Code, to which Section 1771 applies. If all or a portion of the work contemplated under this AGREEMENT constitutes “public work,” then CONSULTANT shall pay prevailing wages, unless exempt, on those portions of the work which require payment of prevailing wages under the prevailing wage laws (Labor Code, §§ 1720 et seq.), and shall comply with the following:
(a) Prevailing Wage Rates. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages can be found at
http://www.dir.ca.gov/OPRL/PWD/index.htm and are on file at City Hall, which shall be made available to any interested party upon request. CONSULTANT shall post a copy of the determination of the director of the prevailing rate of per diem wages at each job site. Said per diem wages are deemed to include employer payments for health and welfare, pension, vacation and travel time, and subsistence pay, all in accordance with Section 1773.1 of the Labor Code.
(b) Payroll Records. The provisions of Section 1776 of the Labor Code regarding the preparation, maintenance, and filing of payroll records are applicable to this AGREEMENT. CONSULTANT and each subconsultant shall keep accurate payroll records showing the name, address, social security number, work classification, straight time, and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him/her/it about the public work. Certified payroll records shall be on forms provided by the Division of Labor Standards Enforcement or contain the same information.

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

CONSULTANT’S AND ANY SUBCONSULTANT’S PAYROLL RECORDS SHALL BE SUBMITTED TO CITY ON A WEEKLY BASIS. CONSULTANT SHALL BE RESPONSIBLE FOR SUBMITTAL OF SUBCONSULTANT’S PAYROLL RECORDS. Additionally, CONSULTANT or subconsultant has ten (10) days in which to comply after receipt of a written notice requesting the records enumerated in Section 1776, subdivision (a), of the Labor Code. If CONSULTANT or subconsultant fails to comply within the ten (10) day period, he/she/it shall, as a penalty to CITY, forfeit One Hundred Dollars ($100.00) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. CITY may deduct this penalty from any monies due or that may become due CONSULTANT under this AGREEMENT.
(c) Penalty. CONSULTANT and any subconsultant under CONSULTANT shall, as a penalty to CITY, forfeit not more than Two Hundred Dollars ($200.00) for each calendar day, or portion thereof, for each worker paid (either by CONSULTANT or any subconsultant under CONSULTANT) less than the prevailing rate set forth herein on the work provided for in this AGREEMENT. CITY may deduct the penalty from any monies due or that may become due CONSULTANT under this AGREEMENT. The difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate shall also be paid to each worker by CONSULTANT or subconsultant, in accordance with Section 1775 of the Labor Code of the State of California.
(d) Apprentices. If applicable, the provisions of Labor Code Section 1777.5 requiring the use of apprentices in certain ratios to journeymen are hereby imposed upon CONSULTANT.
(e) Legal Day’s Work. In the performance of this AGREEMENT, not more than eight (8) hours shall constitute a day’s work, and CONSULTANT shall not require more than eight (8) hours of labor in a day from any person employed by him hereunder except as provided in Labor Code Section 1815. CONSULTANT shall conform to Article 3, Chapter 1, Part 7 (Sections 1810 et seq.), of the Labor Code of the State of California, and it is agreed that CONSULTANT shall forfeit to CITY as a penalty the sum of Twenty-Five Dollars ($25.00) for each worker employed in the execution of this AGREEMENT by CONSULTANT or any subconsultant for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in any one (1) calendar day and forty (40) hours in any one (1) week in violation of said article. CITY may deduct this penalty from any monies due or that may become due pursuant to this AGREEMENT.

8. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) CITY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon CONSULTANT, at least thirty (30) days prior, written notice. Upon receipt said notice, CONSULTANT shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise.

If CITY suspends or terminates a portion of this AGREEMENT such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT.

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

(b) In the event this AGREEMENT is terminated pursuant to this section, CITY shall pay to CONSULTANT the actual value of the work performed up to the time of termination, if the work performed is of value to CITY. Upon termination of the AGREEMENT pursuant to this section, CONSULTANT will submit an invoice to CITY detailing work performed up to the time of termination.

9. DEFAULT OF CONSULTANT
(a) CONSULTANT's failure to comply with the provisions of this AGREEMENT shall constitute a default. If CONSULTANT is in default for cause under the terms of this AGREEMENT, CITY shall have no obligation or duty to continue compensating CONSULTANT for any work performed after the date of default and can terminate this AGREEMENT immediately by written notice to CONSULTANT. If such failure by the CONSULTANT to make progress in the performance of work hereunder arises out of causes beyond CONSULTANT's control, and without fault or negligence of CONSULTANT, it shall not be considered a default.
(b) As an alternative to the procedure for immediate termination for default set forth in subparagraph (a), if CITY determines that CONSULTANT is in default in the performance of any of the terms or conditions of this AGREEMENT, CITY may in its discretion cause to be served upon CONSULTANT a written notice of the default and demand to cure. CONSULTANT shall have ten (10) calendar days after service upon it of said notice to cure the default by rendering a satisfactory performance. If CONSULTANT fails to cure its default within such period, CITY shall have the right, notwithstanding any other provision of this AGREEMENT, to terminate this AGREEMENT without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity, or under this AGREEMENT.

10. OWNERSHIP OF DOCUMENTS
(a) CONSULTANT shall maintain complete and accurate records with respect to the plans, specifications, estimates, drawings, design calculations, letters, reports, testing results, and other such information including as-built records as required by CITY that relate to the performance of services under this AGREEMENT. CONSULTANT shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services.

All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. CONSULTANT shall provide free access to the representatives of CITY or its designees at reasonable times to such books and records; shall give CITY the right to examine and audit said books and records; shall permit CITY to make copies and transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

(b) Upon completion, termination, or suspension of this AGREEMENT all plans, specifications, engineer’s estimates, and other documents prepared in the course of providing the services to be performed pursuant to this AGREEMENT shall become the sole property of CITY and may be used, reused, or otherwise disposed of by CITY without the permission of CONSULTANT.

With respect to computer files, CONSULTANT shall make available to CITY, at CONSULTANT’s office and upon reasonable written request by CITY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.

11. INDEMNIFICATION
(a) Indemnification for Professional Liability.
(i) Indemnification for Professional Liability Generally. When the law establishes a professional standard of care for CONSULTANT’s services, to the fullest extent permitted by law, CONSULTANT shall indemnify, protect, defend, and hold harmless CITY and any and all of its officials, employees, and agents (“INDEMNIFIED PARTIES”) from and against any and all losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs to the extent the same are caused in whole or in part by any negligent or wrongful act, error, or omission of CONSULTANT, its officers, agents, employees, or subconsultants (or any entity or individual that CONSULTANT shall bear the legal liability thereof) in the performance of professional services under this AGREEMENT.
(ii) Indemnification for Services of a Design Professional. If this AGREEMENT is for design professional services, CONSULTANT’s duty to defend, indemnity, and hold CITY harmless for CONSULTANT’s design professional liability shall be as provided in this paragraph. To the fullest extent permitted by law, CONSULTANT shall indemnify, protect, defend, and hold harmless INDEMNIFIED PARTIES from and against any and all losses, liabilities, damages, costs, expenses, and claims, including attorney’s fees and costs, to the extent the same arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. In no event shall the cost to defend charged to the CONSULTANT exceed the CONSULTANT’S proportionate percentage of fault. CONSULTANT shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in this AGREEMENT without the written consent of CONSULTANT. (b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, CONSULTANT shall indemnify, defend, and hold harmless CITY, and any and all of its employees, officials, and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, whether actual, alleged, or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

part, the performance of this AGREEMENT by CONSULTANT or by any individual or entity for which CONSULTANT is legally liable, including but not limited to officers, agents, employees, or subconsultants of CONSULTANT.
(c) General Indemnification Provisions. CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each subconsultant or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this AGREEMENT.

In the event CONSULTANT fails to obtain such indemnity obligations from others as required here, CONSULTANT agrees to be fully responsible according to the terms of this section.

Failure of CITY to monitor compliance with these requirements imposes no additional obligations on CITY and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend CITY as set forth here is binding on the successors, assigns, or heirs of CONSULTANT and shall survive the termination of this AGREEMENT or this section.

Nothing in this indemnity shall be construed as authorizing any award of attorney’s fees in any action on or to enforce the terms of this Indemnity or AGREEMENT. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. (d) Indemnity Provisions for Contracts Related to Construction. This paragraph applies only when this AGREEMENT is related to construction. Without affecting the rights of CITY under any provision of this AGREEMENT, CONSULTANT shall not be required to indemnify and hold harmless CITY for liability attributable to the active negligence of CITY, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where CITY is shown to have been actively negligent and where CITY’s active negligence accounts for only a percentage of the liability involved, the obligation of CONSULTANT will be for that entire portion or percentage of liability not attributable to the active negligence of CITY.

12. INSURANCE
Prior to performing any work or receiving any compensation under this AGREEMENT, CONSULTANT shall obtain, and thereafter maintain for the duration of this AGREEMENT, insurance coverage as specified in Exhibit B, attached hereto and incorporated herein as though set forth in full.

13. WARRANTY FOR GOODS
(a) If this AGREEMENT includes the purchase of equipment, supplies, or chattel (hereafter “GOODS”), CONSULTANT shall provide the following warranty of said GOODS, or obtain a warranty from the manufacturer and/or retailer with provisions equal to or exceeding those specified in this Section. In the event the manufacturer’s warranty or retailer’s warranty do not equal or exceed the protections specified in this Section, CONSUTLANT agrees to provide said warranty protections. The warranty described hereunder extends to the original purchaser of the GOODS warranted under the warranty, and to each transferee owner of the GOODS. The term of this warranty begins on the date the GOODS are delivered to CITY, and continues therefrom. CONSULTANT warrants that:

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

(1) The GOODS will function properly under normal use, will be of good workmanship, free from defect, of merchantable quality, and fit for CITY’s intended use; (2) The GOODS will fully comply with any specifications provided by CITY and any samples or documentation provided by CONSULTANT; (3) The GOODS will be free of any security interests, liens, or encumbrances and CONSULTANT has title to the GOODS;
(4) The GOODS will not violate any intellectual property rights of any third party;
(5) The GOODS will be delivered free of the rightful claim of a third person by way of infringement; and
(6) The GOODS are merchantable in accordance with Commercial Code Section 2314.
(b) The warranty listed above is in addition to any other warranties made by CONSULTANT, the manufacturer, retailer, or imposed by law. All warranties will survive inspection and payment by CITY and are assignable to CITY’s successors and assigns. If any GOODS do not meet the warranty, CITY may, at CITY’s option, and without additional cost to CITY:
(1) Require CONSULTANT to repair or replace the GOODS until the GOODS meet the warranty. If CONSULTANT cannot replace the GOODS and repair either is not commercially practicable or cannot be made within three (3) days, CONSULTANT will refund the purchase price;
(2) Return any of the GOODS to CONSULTANT at CONSULTANT’s expense for a full refund;
(3) Correct the nonconformance and charge CONSULTANT for the costs to make the correction; or
(4) Engage a third party to provide substitute GOODS and charge CONSULTANT for the costs of obtaining the substitute GOODS from the third party.

14. INDEPENDENT CONTRACTOR
(a) CONSULTANT is and shall at all times remain as to the CITY a wholly independent contractor. The personnel performing the services under this AGREEMENT on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control. Neither CITY nor any of its officers, employees, or agents shall have control over the conduct of CONSULTANT or any of CONSULTANT's officers, employees, or agents, except as set forth in this AGREEMENT. CONSULTANT shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers,

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

employees, or agents of the CITY. CONSULTANT shall not incur or have the power to incur any debt, obligation, or liability whatsoever against CITY, or bind CITY in any manner. (b) No employee benefits shall be available to CONSULTANT in connection with the performance of this AGREEMENT. Except for the fees paid to CONSULTANT as provided in this AGREEMENT, CITY shall not pay salaries, wages, or other compensation to CONSULTANT for performing services hereunder for CITY. CITY shall not be liable for compensation or indemnification to CONSULTANT for injury or sickness arising out of performing services hereunder.

In addition to the indemnification provisions of Section 11, CONSULTANT shall indemnify, defend, and hold CITY harmless from claims or liability arising from CONSULTANT’s employees for CITY benefits including, but not limited to, pension, health benefits, holiday, vacations, etc.

15. LEGAL RESPONSIBILITIES
CONSULTANT shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this AGREEMENT. CONSULTANT shall always observe and comply with all such laws and regulations. CITY, and its officers and employees, shall not be liable at law or in equity occasioned by failure of CONSULTANT to comply with this Section.

16. POLITICAL REFORM ACT
If the Political Reform Act requires CONSULTANT to file a Form 700, then CONSULTANT must file a Form 700 with full disclosure within 30 days of assuming office and thereafter must file an annual statement for each calendar year of this AGREEMENT.

17. UNDUE INFLUENCE
CONSULTANT declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of CITY about the award, terms, or implementation of this AGREEMENT, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the CITY will receive compensation, directly or indirectly, from CONSULTANT, or from any officer, employee, or agent of CONSULTANT, in connection with the award of this AGREEMENT or any work to be conducted as a result of this AGREEMENT. Violation of this section shall be a material breach of this AGREEMENT entitling CITY to any and all remedies at law or in equity.

18. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of CITY, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with this AGREEMENT.

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

19. RELEASE OF INFORMATION / CONFLICTS OF INTEREST
(a) All information gained by CONSULTANT in performance of this AGREEMENT shall be considered confidential and shall not be released by CONSULTANT without CITY’s prior written authorization. CONSULTANT, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the Attorney for the City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this AGREEMENT or relating to any project or property located within the CITY. Response to a subpoena or court order shall not be considered "voluntary" provided CONSULTANT gives CITY notice of such court order or subpoena. (b) CONSULTANT shall promptly notify CITY should CONSULTANT, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this AGREEMENT and the work performed thereunder or with respect to any project or property located within the CITY. CITY retains the right, but has no obligation, to represent CONSULTANT and/or be present at any deposition, hearing, or similar proceeding.

CONSULTANT agrees to cooperate fully with CITY and to provide the opportunity to review any response to discovery requests provided by CONSULTANT. However, CITY's right to review any such response does not imply or mean the right by CITY to control, direct, or rewrite said response.

20. SECURITY OF INFORMATION
CONSULTANT shall identify reasonably foreseeable internal and external risks to the privacy and security of personal information acquired during performance of this AGREEMENT that could result in the unauthorized disclosure, misuse, alteration, destruction, or other compromise of the information. CONSULTANT shall regularly assess the sufficiency of any safeguards and information security awareness training in place to control reasonably foreseeable internal and external risks, and evaluate and adjust those safeguards considering the assessment.

21. NOTICES
Any notices which either party may desire to give to the other party under this AGREEMENT must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

CITY CONSULTANT
City of Fountain Valley Rincon Consultants, Inc.
10200 Slater Avenue 250 East 1st Street, Suite 1400
Fountain Valley, California 92708 Los Angeles, CA 90012 Attention: City Clerk Attention: Vanessa Villanueva

22. ASSIGNMENT
CONSULTANT shall not assign the performance of this AGREEMENT, nor any part thereof, nor any monies due hereunder, without the prior written consent of CITY. [ Check if Applicaple ] CONSULTANT shall provide CITY fourteen (14) days’ notice prior to the departure of any key personnel from CONSULTANT’s employ. Should key personnel leave CONSULTANT’s employ, CITY shall have the option to immediately terminate this AGREEMENT, within three (3) days of the close of said notice period. Upon termination of this AGREEMENT, CONSULTANT’s sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and CONSULTANT. [ Check if applicable ] Because of the personal nature of the services to be rendered pursuant to this AGREEMENT, only Rincon Consultants, Inc. (“PRINCIPAL”) shall perform the services described in this AGREEMENT. PRINCIPAL may use assistants, under his/her direct supervision, to perform some of the services under this AGREEMENT. CONSULTANT shall provide CITY fourteen (14) days’ notice prior to the departure of PRINCIPLE from CONSULTANT’s employ. Should he or she leave CONSULTANT's employ, CITY shall have the option to immediately terminate this AGREEMENT, within three (3) days of the close of said notice period. Upon termination of this AGREEMENT, CONSULTANT’s sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between CITY and CONSULTANT.

23. LICENSES
At all times during the term of this AGREEMENT, CONSULTANT shall have in full force and effect, all licenses required of it by law for the performance of the services described in this AGREEMENT including, but not limited to, a Fountain Valley business license.

24. GOVERNING LAW
CITY and CONSULTANT understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this AGREEMENT and also govern the interpretation of this AGREEMENT. Any litigation concerning this AGREEMENT shall take place in Orange County Superior Court or Central District of California Federal District Court.

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

25. ENTIRE AGREEMENT
This AGREEMENT contains the entire understanding between the parties relating to the obligations of the parties described in this AGREEMENT. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this AGREEMENT and shall be of no further force or effect. Each party is entering this AGREEMENT based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

26. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
CONSULTANT is bound by the contents of CITY’s Request for Proposals and the contents of the Proposal submitted by CONSULTANT. In the event of conflict, this AGREEMENT shall take precedence over CITY’s Request for Proposals and CONSULTANT’s Proposal; and CITY’s Request for Proposals shall take precedence over CONSULTANT’s Proposal. No limitation of CONSULTANT’s liability, waiver of rights of CITY, or release of rights or remedies held by CITY, contained in CONSULTANT’s Proposal shall be of any force or effect.

27. INTERPRETATION
In the event of conflict or inconsistency between this AGREEMENT and any other document, including any proposal or Exhibit hereto, this AGREEMENT shall control unless a contrary intent is clearly stated. This AGREEMENT shall be interpreted as though drafted by all parties hereto.

28. MODIFICATION
No modification to this AGREEMENT shall be effective unless it is in writing and signed by authorized representatives of the parties hereto. The written modification requirement cannot be waived.

29. ATTORNEY FEES
In any action or proceeding brought by either party against the other party arising out of or in any way connected to this AGREEMENT, or where any provision hereof is validly asserted as a defense, the parties shall bear their own attorney’s fees, costs, and expenses.

Nothing in this provision shall excuse CONSULTANT’s duty to provide CITY with a defense at CONSULTANT’s cost when CITY receives a complaint, petition, or other pleading from a third party requiring CITY to defend itself.

30. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this AGREEMENT on behalf of CONSULTANT warrants and represents that he/she/they has the authority to execute this AGREEMENT on behalf of CONSULTANT and has the authority to bind CONSULTANT to the performance of his/her/its obligations hereunder

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

IN WITNESS, WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year first above written.

CITY OF FOUNTAIN VALLEY CONSULTANT
Ted Bui, Mayor Signature
Deanna Hansen
ATTEST: Typed Name
Principal/Vice President
Title
City Clerk
Approved as to Form:

HARPER & BURNS LLP
______________________ Attorneys for the City
Corporate seal (or attach Notary
acknowledgment)

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

Exhibit “A”
Scope of Services
and Payment Terms

Rincon Consultants, Inc.
2 5 0 E a s t 1 s t S tr e e t , S u i t e 1 4 0 0
Los Angeles, Califo rnia 90012
2 1 3 7 8 8 4 8 42 O F F I C E A N D F A X
i n fo @ r i nc o n c o n s u l ta n ts .c o m
w w w . r in c o n c o n s u l t a n ts . c o m
January 30, 2025
Project 25-17226
Steven Ayers, Principal Planner
Community of Development Department
City of Fountain Valley
10200 Slater Avenue
Fountain Valley, California 92708
Submitted via email to [email protected]
Subject: Proposal for an Initial Study-Mitigated Negative Declaration for the 8550 Warner Avenue Project For 30 years, Rincon Consultants, Inc. (Rincon) has successfully provided legally defensible California Environmental Quality Act (CEQA) documents and technical studies to cities, counties, and special districts. We are analyze large- or small-scale development projects and work effectively with City staff and decision-makers to develop and implement innovative solutions to planning and environmental issues. Rincon's commitment to excellent client service means we are more than consultants; we are partners invested in ensuring every aspect of the project aligns seamlessly with the City of Fountain Valley, hereafter referred to as . We appreciate the opportunity to submit this proposal.

We are pleased to submit this proposal to prepare an Initial Study-Mitigated Negative Declaration (IS-MND) for the proposed residential development located at 8550 Warner Avenue. We have assembled a team of highly skilled CEQA practitioners and technical specialists to support this project. -house expertise, we have retained Ganddini Group to prepare the transportation analysis. successfully teamed with Ganddini Group on numerous projects, including but not limited The Terraces at Walnut Specific Plan Environmental Impact Report (EIR), a 40-acre residential, commercial, and open space project in the City of Walnut; and the Paseo Santa Fe IS-MND, a residential and park project in the City of El Monte.

Rincon has assembled a team of highly qualified individuals with extensive experience preparing CEQA documentation services. Leading the team will be Principal-in-Charge, Danielle Griffith. She has over 20 years of experience directing urban planning projects, including planning and policy document preparation and CEQA analyses. Vanessa Villanueva will be the Project Manager. She has over eight years of experience preparing and editing environmental analyses under CEQA for housing, urban development, infrastructure, and long-range planning projects. Leading the Ganddini Group team will be Giancarlo Ganddini. He has 16 years of experience and mostly recently has prepared transportation analyses for the Sunshine Retirement Living Project (Focused Traffic Analysis) and the 8527 Talbert Avenue Residential (Transportation Study Screening Assessment), along with two other recent projects in Fountain Valley.

The 2.1-acre project site is currently developed with a commercial center that consists of multiple retails shops, surface parking, and ornamental landscaping. The site is zoned Local Commercial, zoned C1 Local Business, and consists of one parcel identified as APN 167-361-17. The project requires a General Plan Amendment to designate the site as High Density Residential and a Zoning Map Amendment to rezone the site as R4 High

City of Fountain Valley
8550 Warner Avenue Project
2 Density Residential in order to construct a 72-unit apartment complex that would include a three-story residential building and a two-story amenity building.

Based on our preliminary review of the project site and surrounding area, an IS-MND is the appropriate CEQA document for the proposed project. However, if any of our analyses determines the project would or may have a significant and unavoidable environmental impact, we will contact the City immediately to determine an appropriate course of action.

The IS-MND will be supported by the following project-specific analyses: air quality/greenhouse gas emissions/energy analysis, construction health risk assessment, biological resources, cultural resources, noise and vibration, paleontological resources, and a transportation analysis that will be provided by Ganddini Group.

Rincon takes a practical problem-solving approach to the CEQA process, starting with a series of technical analyses. We believe that a fundamental purpose of the environmental document is to - making process by identifying and, when possible, mitigating significant environmental effects that avoid or lessen significant environmental effects while meeting the basic objectives of the project. To that end, we will work closely with City staff to ensure that the environmental review process effectively addresses project-related environmental concerns and meets all legal requirements.

We assume that the remaining subjects can be addressed in the IS-MND via quantitative and qualitative evaluation, research, field investigation, existing documentation, and direct analysis, and any applicant-provided technical reports.
(assumed to be held as a video conference) with City
staff and the a , as appropriate. This meeting will serve as a forum to review and confirm project and technical objectives as well as establish an operational protocol. Working schedules will be refined and details for scheduled tasks will be discussed. Our team will use this opportunity to collect any relevant studies and information not already transmitted to Rincon by the City and/or applicant.

The kickoff meeting will also provide an opportunity to discuss the approach to the various environmental analyses. A review of any community concerns that have surfaced to date will be discussed. We will also have an opportunity to discuss the cumulative projects list.

Deliverables
Kickoff meeting agenda and minutes
Data needs request
Assumptions
All relevant project data and drawings produced by the a design/engineering team will be provided to Rincon in a timely and efficient manner.

City and a will respond to data requests in a timely and efficient manner.

Other technical studies needed to support the CEQA analyses will be provided by the applicant engineering/design team, including but not limited to, a Phase 1 Environmental Site Assessment, geotechnical report, and hydrology report.

Scope assumes that visual simulations are not included but can be added under a separate budget amendment should the City decide they are needed.

City of Fountain Valley
8550 Warner Avenue Project
3 The air quality, greenhouse gas (GHG) emissions, and energy sections of the IS-MND will follow the guidelines of the South Coast Air Quality Management District (SCAQMD) and will include an analysis of the temporary construction and long-term operational emissions from the proposed project. The analysis will include the following tasks:

Calculate construction and operation emissions of criteria pollutants and GHGs using the California Emissions Estimator Model (CalEEMod). Evaluate the significance of air quality emissions relative to SCAQMD standards, including both regional and localized significance thresholds.

Threshold tables.

Construction health risk will be analyzed with a Health Risk Assessment (HRA), proposed under Task

2.2. Analyze the potential for the project to cause odor impacts to off-site uses.

Evaluate the potential for construction and operational GHG emissions to comprise a significant contribution to cumulative GHG emissions.

Characterize the state of the energy resources and relevant federal, state, and local standards and regulations. Existing statewide or regional energy resources will be summarized.

Calculate construction fuel consumption and energy demand associated with project operations from the CalEEMod outputs.

Evaluate the potential for long-term operational energy demands, combined with construction energy demands, to comprise a significant increase in energy demand over that projected for the City and the region.

Deliverables
The results of the air quality, GHG emissions, and energy analyses will be incorporated into the IS-MND sections, respectively. No stand-alone document will be prepared. Appendices will be included to support the analysis.

Assumptions
-related information necessary to analyze potential air quality, GHG emissions, and energy impacts.

There are no changes to the data needs once the modeling has begun. Changes after modeling has been initiated may require additional scope.

The scope assumes one round of project review without the need to remodel. Remodeling may require additional scope or budget.

Potential exposure to substantial concentrations of toxic air contaminants (TACs) could arise from the construction of the proposed project. Due to the location of sensitive receptors within 1,000 feet of the project site, there is a potential for health risk impacts from construction activities. A refined HRA will be performed in accordance with the latest Office of Environmental Health hazard Assessment (OEHHA) Guidance. The analysis will incorporate the estimated construction emissions and dispersion modeling using the Unites States Environmental Protection Agency AMS/EPA Regulatory Model (AERMOD) model with meteorological data from

City of Fountain Valley
8550 Warner Avenue Project
4 the closest meteorological monitoring station. AERMOD dispersion model outputs will be converted into specific cancer risks and non-cancer chronic health hazard impacts in accordance with the OEHHA Guidance. The results of the HRA will be incorporated into the air quality IS-MND section.

As the project site is developed, Rincon expects the site to support limited biological resources with the exception of ornamental vegetation capable of supporting native bird nests. Rincon will perform a biological resources assessment for the project site. Our team will assess the potential for regulated biological resources to be present, evaluate the potential impacts to regulated biological resources from project development and operations, and recommend measures to avoid, minimize, or mitigate impacts in accordance with CEQA. This effort will include review of existing literature sources to document current conditions and to characterize and map plant communities and land uses within and adjacent to the project site.

Rincon will conduct a literature/database review of the California Department of Fish and Wildlife (CDFW) California Natural Diversity Database (CNDDB), CDFW Biogeographic Information and Observation System (BIOS), California Native Plant Society (CNPS) Online Inventory of Rare and Endangered Plants, U.S. Fish and Wildlife Service (USFWS) Information for Planning and Consultation (IPaC) portal, USFWS National Wetlands Inventory (NWI), and US Geological Survey (USGS) National Hydrography Dataset. Other resources include aerial photographs, topographic maps, previously prepared biological studies, and other readily available literature regarding biological resources present in the project area. The review will assess the potential for presence of sensitive biological resources, including habitat for rare plant and sensitive wildlife species, plant communities, jurisdictional waters and wetlands, and suitable habitat for nesting birds occurring on or in the vicinity of the project.

The information collected from the literature/database review will be documented in the biological resources section of the IS-MND. This will include a summary of the existing environmental conditions of the site and areas that are immediately adjacent, overview of sensitive biological resources that are present and/or have the potential to be present, including, but not limited to, special status species, native vegetation communities, riparian and aquatic resources, protected trees, whether the project site is located within a wildlife movement corridor or could impede regional wildlife movement, and presence of critical habitat or other designated resource overlay such as a Habitat Conservation Plan or Natural Community Conservation Plan.

Deliverables
The biological resources analysis will be provided in the IS-MND section.

Assumptions
If it is determined that locally protected trees are present, Rincon can conduct a focused tree survey under a separate scope of work.

This scope and cost estimate does not include preparation of regulatory permitting applications or mitigation plans.

No meetings with the City or other regulatory agencies are anticipated and as such are not included in this scope of work.

A Phase I Cultural Resources Assessment will be conducted to address any sensitive cultural resources that could be affected by the project. The cultural resources assessment will be conducted consistent with the CEQA regulations and City guidelines and requirements. Rincon understands the existing commercial building located on the project site was constructed circa 1976 and therefore meets the 45-year age threshold recommended for the consideration of potential historical resources.

City of Fountain Valley
8550 Warner Avenue Project
5 The specific tasks required to prepare the Phase I Cultural Resources Assessment include a cultural resources records search through the California Historical Resources Information System (CHRIS), a Native American Heritage Commission (NAHC) Sacred Land Files (SLF) search, a desktop geoarchaeological review, cultural resources field survey, and report preparation. The cultural resources tasks will be managed or overseen by a Rincon cultural resources specialist that meets or exceeds the Secretary of the Int Qualification Standards for archaeology or architectural history.

Rincon will request a CHRIS records search from the South Central Coastal Information Center (SCCIC) located at the California State University, Fullerton, to identify previously recorded cultural resources (archaeological and built environment) and previous studies within the project site and a 0.25-mile search radius. Rincon will review the SCCIC results to identify known cultural resources and areas of cultural sensitivity in or near the project site.

Rincon assumes the direct fees for the SCCIC records search will not exceed $800 and that no cultural resources will be identified in or adjacent to the project site. Typically, it takes three to four weeks from the notice to proceed to complete in-person records searches at the SCCIC.

To identify other historical resources that may be present, Rincon will review the National Register of Historic Places, the California Register of Historical Resources, California Historical Landmarks list, California Points of Historical Interest list, Built Environment Resource Directory for Orange County, and Archaeological Determinations of Eligibility.

Rincon will request a search of the SLF from the NAHC. The SLF search will indicate if any known Native American cultural resources are within or near the project site. As part of the results of this search, the NAHC will provide a contact list of tribal individuals and organizations that may have additional information concerning resources in the vicinity. Rincon assumes the SLF search results will be negative, and Rincon staff will not conduct any follow-up correspondence or consultation with NAHC-listed tribes. The NAHC turnaround time for SLF search requests is currently 4-6 weeks.

Rincon will conduct a desktop geoarchaeological review to assess the potential for buried archaeological resources to be present in the project site. This will include a review of historic, geologic, and soil maps, aerial photographs, and available environmental assessments and/or geotechnical reports. The review will assess whether project-related ground disturbance has the potential to encounter buried archaeological resources during construction based on the project parameters.

After receipt of the SCCIC and SLF results, Rincon will survey the project site for both archaeological and historic built environment resources. The cultural resources survey will be conducted by one cultural resources specialist in one 8-hour day (including preparation and travel time).

Built Environment Survey
Rincon assumes one built-environment resource, 8550 Warner Avenue, will require recordation. The resource consists of a vacant multi-unit commercial property. Should any additional built environment resources be identified as a result of the survey requiring recordation a budget augment may be required to address the resources. Rincon will formally record or update the built environment resource on State of California Department of Parks and Recreation Series 523 (DPR) forms, as described below.

City of Fountain Valley
8550 Warner Avenue Project
6 DPR Preparation
Rincon will prepare DPR forms for one resource/property within the project site, including: Primary; Building, Structure, and Object; Location Map; and Continuation Sheet forms. This task includes quality control and quality assessment by a senior cultural resources specialist. Formal maps for the DPR forms will be created by our GIS team. Creation of the DPR forms includes the recordation of the resources and an evaluation or recommendations for the California Register of Historical Resources. DPR forms will be filed with the SCCIC.

These forms will be appended to the Phase I Cultural Resources Assessment Report.

Archaeological Survey
The archaeological resources survey will be conducted for all accessible portions of the project site with exposed ground surface utilizing transects spaced no more than 15 meters (approximately 50 feet) apart, where feasible.

In areas of limited exposed sediment (i.e. paved areas or areas with existing development that obscures sediment), a reconnaissance or opportunistic survey method will be employed focusing only on accessible areas where exposed sediment is present. Rincon assumes that no archaeological resources will be encountered that require recordation or updates. Any archaeological resources identified during the survey would require a change order for formal recordation on DPR forms. No testing or excavation will be conducted, nor will any artifacts, samples, or specimens will be collected during the survey.

Results of the field survey that have schedule or budget ramifications will be communicated to the Client in a timely manner to effectively maintain the project schedule and allow the Client to manage project risk effectively.

Rincon will prepare a Phase I Cultural Resources Letter Report pursuant to local and state requirements and guidelines. The report will summarize the methods and results of the CHRIS records search, SLF search, desktop geoarchaeological review, and cultural resources survey. The Draft Phase I Cultural Resources Letter Report will be provided to the City electronically, in PDF and/or Word formats. Rincon assumes that one round of City review comments will be addressed, and a final report prepared. Rincon will file a copy of the final report with the SCCIC.

Additional Assumptions
General Assumptions:
o Rincon understands that the City is the lead agency on this project for purposes of CEQA compliance, and that at this point, no federal nexus has been identified that would require compliance with Section 106 of the National Historic Preservation Act. o -361-17.

Background Research Assumptions:
o Rincon assumes the direct fees for the SCCIC records search will not exceed $800 and that no cultural resources will be identified in or adjacent to the project site. o A geotechnical report (if one is available for the project), will be provided for review and consideration for the desktop geoarchaeological review task.

Cultural Survey Assumptions:
o Only one built environment resource, the commercial building at 8550 Warner, is located on the project site.
o Locational data for proposed project boundaries will be provided and fieldwork will be conducted according to those delineated boundaries.
o Arrangements will be made by the Client/City to ensure all areas of the project site will be accessible and safe to survey.
o Native American monitors will not be required during the survey.

City of Fountain Valley
8550 Warner Avenue Project
7 o If ground visibility is limited (e.g., by landscaping or pavement) to the extent that surficial archaeological deposits cannot be observed during pedestrian survey, additional studies may be required.

Report and CEQA Sections Assumptions:
o In consideration of the SCCIC and NAHC response times, the draft report will be provided within approximately eight weeks of contract authorization/formal notice to proceed. If the records search or SLF results are provided earlier than expected, this timeline could potentially be minimized.
o The City will conduct Native American consultation pursuant to AB52 and SB18 and provide the consultation logs with supporting documentation (ex. letters, emails, phone conversation summaries) for inclusion in the environmental document. participation on consultation meetings is not included in this scope of work; however, we are available to assist the City with consultation meetings on a time-and-materials basis in accordance with a scope and cost amendment submitted to the Client for written approval.

Any changes to the Scope or Assumptions above may result in the need for an additional separate scope and fee estimate.

The noise analysis will be conducted in accordance with City of Fountain Valley guidelines, standards, and ordinances. The analysis will consider both temporary construction and long-term operational noise from the project. The noise analysis will include the following tasks:

Conduct noise measurements to document the ambient noise environment. The survey will consist of up to three short-term (15-minute) and two long-term (24-hour minimum) noise measurements.

Conduct an analysis of construction activities to assess noise and vibration levels at nearby sensitive receptors based on equipment types and operations provided by the client.

Assess project-related traffic noise increases along nearby roadways based on data from the project traffic report.

Prepare an analysis of the potential for on-site noise generators (e.g., HVAC equipment) to impact adjacent uses based on available data from the project applicant and reference materials.

As necessary, the analysis will recommend applicable mitigation measures for significant impacts.

Deliverables
The findings of the noise analysis will be summarized directly in the IS-MND that documents the methodology and results of noise modeling and impacts.

An appendix with technical modeling data will be included.

Rincon will present a paleontological resources assessment in the geology and soils section of the Initial Study necessary mitigation measures. The assessment will discuss the results of a literature review, records searches of the Natural History Museum of Los Angeles County and Orange County Paleontological Collection, provide a discussion of the regional geology and the geologic unit(s) present within the project site, characterize the paleontological sensitivity of the geologic unit(s) present within the project site using the Society of Vertebrate Paleontology paleontological sensitivity scale, review all available project documentation including geotechnical reports, assess the potential for significant impacts to scientifically important paleontological resources under

City of Fountain Valley
8550 Warner Avenue Project
8 local and state guidelines, and provide management recommendations for avoiding or reducing impacts to paleontological resources from project development as necessary.

No fieldwork will be necessary to complete the paleontological resources assessment.

The direct expense associated with the paleontological records searches will not exceed $290, and the results will be received within six weeks of request
Ganddini Group shall prepare a transportation screening assessment for the proposed project consisting of the following tasks:

Task 2.7.1 Transportation Screening Assessment
Calculate the proposed project trip generation (including existing and net new trips, if applicable) based on weekday AM/PM peak hour and daily trip generation rates from the Institute of Transportation Engineers (ITE) Trip Generation Manual (11th Edition, 2021). A General Plan Amendment trip generation comparison will also be provided to calculate the net change in trip generation associated with buildout potential between the existing and proposed General Plan land uses.

Assess the need to prepare a transportation impact analysis (TIA) that includes level of service (LOS) analysis based on screening criteria established by the City of Fountain Valley Transportation Impact is estimated to generate fewer than 51 peak hour trips; therefore, preparation of a TIA that includes LOS analysis is not anticipated to be required nor included in this scope of work.

Assess the need to prepare a transportation impact analysis (TIA) that includes vehicle miles traveled (VMT) analysis based on screening criteria established by the City of Fountain Valley TIA Guidelines.

Based on preliminary review, the proposed project is anticipated to satisfy the screening criteria for projects in low VMT areas according to the low VMTTIA Guidelines; therefore, preparation of detailed VMT modeling/analysis is not anticipated to be required nor included in this scope of work.

Evaluate the potential for project impacts to Active Transportation and Public Transit based on the Prepare a technical memorandum that incorporates the methodology, findings, and all supporting calculations and assumptions. Review one compiled set of City of Fountain Valley comments and make minor revisions, if necessary. The final report will be signed and stamped by a Professional Engineer registered in the State of California.

Task 2.7.2 Responses to Comments and Meetings
If necessary, follow up support responses to comments and participation in meetings/public hearings (virtual or in-person) shall be provided on a time-and-materials (T&M) basis. Such tasks shall be billed based on actual hours worked in accordance with Fee Schedule. The proposed budget accounts for approximately 10 hours of senior-level support.

Additional Optional Services
Upon request, Ganddini Group may provide additional services on a time-and-materials basis accordance with the Fee Schedule in Attachment A. An amended work authorization request outlining the additional scope and fee will be submitted to the Client for written approval. Additional work items outside the Scope of Services outlined above may include, but are not limited to:

Responses to comments from the general public and/or other agencies.

City of Fountain Valley
8550 Warner Avenue Project
9 Participation in weekly conference calls, in-person meetings, or public hearings.

Preparation of conceptual roadway improvement plans.

Revisions based on changes to the project design, land use, quantity, or site plan layout.

Revisions based on comments that contradict agency-approved scoping.

Rincon will prepare an internal review (Administrative) Draft ISwe assume will be the Appendix G checklist under the CEQA Guidelines. The Administrative Draft IS-MND will address all items on the environmental checklist. If necessary, mitigation will be developed for potentially significant effects.

Rincon will submit an electronic copy of the Administrative Draft IS-MND to the City for up to two rounds of review.

The document will be provided in Word format.

Topic Analysis Approach
Aesthetics Long-term visual impacts (i.e., visual character and public views from on-site and adjacent areas) resulting from the project will be reviewed based on a visual survey of the site and surrounding uses. The analysis will consider light and glare impacts of proposed structures and vehicle headlights. Other information will be incorporated into exhibits and discussion, if provided, such as building elevations, or artist renderings.

Agriculture and Forestry The analysis will confirm that there would be no effect on farmland or forestland and that the project would not convert such lands to another use.

Geology and Soils Based on readily available sources (General Plan and General Plan Update EIR, State resource maps, etc.), this analysis will identify existing regional and site-specific geology and soils constraints. As necessary, the analysis will identify erosion control criteria and grading policies.

Hazards and Hazardous
Materials General Plan and General Plan Update EIR, State and local hazard maps, and online databases (Cortese List).

Hydrology and Water Quality Existing hydrology/drainage data for the project area will be reviewed to identify any existing localized flooding or drainage problems. The review will consider changes in absorption rates, drainage patterns, storm drain improvements, and downstream effects. The potential for the project to violate water quality standards or waste discharge requirements will also be analyzed. Standard Urban Stormwater Mitigation Plan (SUSMP) and National Pollutant Discharge Elimination System (NPDES) requirements will be referenced and incorporated as appropriate.

Land Use and Planning This section will analyze the project and applicable environmental planning policies and conflicts with adjacent uses will also be analyzed.

Mineral Resources The analysis will confirm that there would be no effect on mineral resources and that the project would not include mining activities.

Population/Housing
housing.

Public Services
law enforcement, educational, and recreational services, will be evaluated. Data sources will lan and General Plan EIR
and contact with local agencies.

Recreation The analysis will address direct impacts to local recreation facilities as well as indirect impacts associated with increased demand for recreational facilities, with an emphasis on

City of Fountain Valley
8550 Warner Avenue Project
10 Topic Analysis Approach
and General Plan Update EIR.

Tribal Cultural Resources tribal cultural resources and incorporate any relevant findings from the cultural resources records search.

Utilities and Service
Systems
Impacts to existing infrastructure, including water, wastewater, and solid waste facilities will be evaluated. Water demand and wastewater and solid waste generation will be quantified using information provided in the emissions modeling (Task 2.1) and compared to current and future system capacity. This section will also rely on information from utility providers.

Wildfire This analysis will indicate the distance to the nearest wildfire zone and discuss potential impacts related to wildland fire.

Rincon will respond to City comments on the Administrative Draft IS-MND and prepare the Public Review Draft IS-MND. Revisions will be made based on a single set of consolidated comments provided in Word format. Rincon will be responsible for preparing and mailing the Notice of Intent (NOI) to adopt an IS-MND to responsible agencies, filing the notice with the County Clerk and State Clearinghouse, and preparing a newspaper notice. We assume that the City will be responsible for publishing the notice in a local newspaper and any additional CEQA mailing. We will provide one electronic (PDF) copy of the Public Review ISand up to five bound hard copies. If requested by the City, additional hard copies can be provided for additional cost.

Upon receipt of public comments on the Public Review IS-MND, Rincon will prepare draft responses to comments and prepare the administrative draft of the Final IS-MND. A Mitigation Monitoring and Reporting Program (MMRP) will be prepared, which will consist of a table that will list all mitigation measures and indicate what monitoring actions are required, the department(s) responsible for monitoring, and when monitoring is to occur. Rincon will submit an electronic copy of the Administrative Draft Final IS-MND to the City for up to two rounds of review.

Upon receipt of internal review comments on the draft document, we will incorporate changes and prepare the Final IS-MND. Prior to or following IS-MND approval, we will provide one PDF copy of the Final IS-MND (including responses to comments and the MMRP) and up to five bound copies. If requested by the City, additional hard copies can be provided for additional cost.

This scope of work assumes that up to eight comment letters containing comments on the content of the CEQA document will be received. This includes five lengthy (over five pages) and/or substantive letters, that can be adequately responded to in a maximum of 46 professional staff hours. This time also includes revisions to the MND as a result of public comments. These assumptions are based on our prior experience with similar MNDs.

Comment letters that solely express support or opposition to the project will not count against the eight-letter estimate. The actual level of effort required to respond will depend on the length, detail, and sophistication of the comments, in addition to the number of letters received. We reserve the right to reevaluate the effort level and request a scope amendment upon close of the public comment period.

Rincon's Project Manager will attend up to three public hearings on the project to address questions on the CEQA analysis. If necessary, we can attend additional meetings/hearings on a time-and-materials basis, in accordance with our standard fees.

City of Fountain Valley
8550 Warner Avenue Project
11 Rincon will be responsible for preparing and filing a Notice of Determination (NOD) for the SCH and the County Clerk (but note that the required filing fees including California Department of Fish and Game fees are not included in this proposal).

Deliverables
Draft NOD, subject to one round of review/comments by the City, with associated revisions by Rincon Filing of the Final NOD
Assumptions
While Rincon will submit the NOD to SCH and the County Clerk, the applicant will be responsible for payment of CDFW filing fees.

Rincon will provide highly responsive project management to ensure all project requirements are met efficiently and cost-effectively. Specifically, this task includes internal coordination with, and management of, our Rincon team, as well as with Ganddini Group, ensuring that all deliverables are on time, and reviewed for accuracy and high
as well as specific standards and procedures for Principal-level review and oversight.

This task also includes routine coordination with the City and, where appropriate, the a design/engineering team via email and telephone conferences to discuss key points, guidance, and obtain ongoing project information needed to maintain the project schedule over the duration of document preparation.

This task will involve attendance at monthly meetings to discuss the project and analyses for completing the technical analyses and IS-MND. Rincon will provide meeting minutes, when appropriate. This task also includes project management responsibilities, such as budget and schedule tracking and invoicing. One additional call per month with City, as needed, has also been included, as well as one hour a month for invoicing (clerical) time.

Assumptions
Schedule is assumed to be roughly eight months; however, Rincon will strive to reduce the environmental process steps whenever possible.

Any project complexities and/or need for more intensive coordination may result in the need to request additional project management funds.

In developing this scope of work, the following additional assumptions have been included separately here, as they apply to one or more tasks above.

Timely and safe access will be provided to Rincon by the City or a for required fieldwork.

All draft documents are subject to one or two rounds of review/comments by the City, depending on what is described for each task above. If the a
To maintain cost efficiency, any comments from City that are being provided by multiple City departments (i.e., more than one person or department) will be consolidated into one comprehensive set of comments for each round of review.

Comments from the City will be provided as track changes directly in the electronic Word documents submitted to them for review.

City of Fountain Valley
8550 Warner Avenue Project
12 To maintain momentum in the project schedule and provide cost efficiency, we assume comments from the City during any second round of review will focus on new content only, and any new comments will be minimal.

Addressing comments on deliverables will not require additional or new analysis nor additional field investigations.

Hard copies of documents will not be provided to libraries. However, if needed, USB drives can be provided to one or more libraries.

Scope does not include accessibility remediation services pursuant to ADA or other applicable requirements. Several recent regulations/policies requiring that State and local jurisdictions provide documents (e.g., CEQA documents, supporting technical studies, and notices) on their websites that are accessible to all members of the public, including those with visual impairments. Should the City want more information regarding accessibility remediation services, we can provide various options and associated costs. Once the City decides on the most appropriate option, we can provide this service under a budget amendment.

While Rincon will maintain organized documentation and a list of references that support the CEQA analyses, in the event of legal challenge, this scope of work does not include building a comprehensive request, this could be provided under a separate scope and budget amendment.

The Rincon team is prepared to begin the work program described in this proposal immediately upon authorization to proceed. As depicted on the following table, Rincon proposes to adhere to a schedule that allows the IS-MND to be ready within approximately six to eight months from the notice to proceed. Rincon will work with the City to update the schedule during the kickoff meeting based on the latest project information and status. Project management tasks will occur throughout the CEQA process.

Milestone Schedule
Project Initiation 1 week
Technical Analyses 4-8 weeks
Administrative Draft IS-MND (assumes two rounds of City review) 8-10 weeks Public Draft IS-MND 2 weeks
Public Review Period 30 days
Final IS-MND 3 weeks
Public Hearings and NOD To be determined
Project Management (includes regularly scheduled meetings) Ongoing through CEQA process The proposed scope of services and associated costs are negotiable to meet the needs of the City. Additional work, not included within our proposed work program, will be completed only upon written City authorization in accordance with our standard fee schedule. This offer for professional services will remain in effect for a period of 60 days from the date of this proposal.

Rincon will prepare the IS-MND for the proposed project, in accordance with our proposed scope of services, for an estimated cost of $101,108, including Ganddini cost estimate of $7,192 for the VMT analysis. The following table provides a breakdown by task. See Attachment B for our Fee Schedule.

City of Fountain Valley
8550 Warner Avenue Project
13 IS-MND Hours Labor Budget Direct
Expenses1 Total Budget
Task 1: Project Mobilization and Kickoff Meeting 8.00 1,720.00 0.00 1,720.00

8.00 1,720.00 0.00 1,720.00
Task 2: Technical Studies 223.00 43,996.00 8,688.00 52,684.00 Task 2.1: Air Quality/GHG Emissions/Energy 50.00 9,792.00 0.00 9,792.00 Task 2.2: Construction HRA 50.00 9,794.00 0.00 9,794.00 Task 2.3: Biological Resources 8.00 1,593.00 0.00 1,593.00 Task 2.4: Cultural Resources 67.00 13,151.00 977.00 14,128.00 Task 2.5: Noise 32.00 6,374.00 183.00 6,557.00
Task 2.6: Paleontological Resources 16.00 3,292.00 336.00 3,628.00 Task 2.7: Transportation 2

0.00 0.00 7,192.00 7,192.00
Task 3: Administrative Draft IS-MND 70.00 13,863.00 0.00 13,863.00

70.00 13,863.00 0.00 13,863.00
Task 4: Public Review Draft IS-MND 48.00 9,457.00 424.00 9,881.00

48.00 9,457.00 424.00 9,881.00
Task 5: Final IS-MND 54.00 11,085.00 0.00 11,085.00

54.00 11,085.00 0.00 11,085.00
Task 6: Public Hearing 18.00 4,836.00 84.00 4,920.00

18.00 4,836.00 84.00 4,920.00
Task 7: Project Management 31.00 6,871.00 84.00 6,955.00

31.00 6,871.00 84.00 6,955.00
Project Total 3 452.00 91,828.00 9,280.00 101,108.00
Direct Expenses Summary Amount
Postage, Shipping, Delivery 174.00
Printing & Production 250.00
Record Search 1,264.00
Sound Level Field Monitoring Package 113.00
Travel - Mileage 287.00
Transportation Planning or Engineering 7,192.00
Direct Expenses Subtotal 9,280.00 1 Direct Expenses shown here are only inclusive of mileage for attending public hearings, certified mailings, and production of printed document copies. All other Direct Expenses are included within the costs for each of the Tasks above, where applicable. These other Direct Expenses typically include items such as mileage for fieldwork, use of field equipment, vehicle use, and records search fees. 2 Includes a 16 percent subconsultant coordination fee. 3 Cost estimate is applicable for 60 days.

City of Fountain Valley
8550 Warner Avenue Project
14 We are confident that the Rincon team will meet the needs of the City, and we welcome an opportunity to meet with you to further discuss our qualifications. Please do not hesitate to contact us if you have questions about our proposal or need additional information.

Sincerely,
Rincon Consultants, Inc. Vanessa Villanueva | Senior Planner [email protected]
Danielle Griffith | Principal-in-Charge
[email protected]
Attachment A: Ganddini Group Proposal
Attachment B: Rincon Fee Schedule

City of Fountain Valley
8550 Warner Avenue Project
15 Attachment A
Ganddini Group Proposal

transportation noise air quality | GANDDINI GROUP
555 Parkcenter Drive, Suite 225, Santa Ana, California 92705 (714) 795-3100 | ganddini.com
January 29, 2025
Ms. Susanne Huerta
RINCON CONSULTANTS, INC.

Via Electronic Mail to:
[email protected]
RE: Consulting Services Proposal for the Parkside FV (8550 Warner) Project Proposal No. p20492
Dear Ms. Huerta:

Ganddini Group, Inc. is pleased to submit this proposal to provide consulting services for the Parkside FV (8550 Warner) project in the City of Fountain Valley. This proposal contains a scope of services and budget based on the information provided by RINCON CONSULTANTS, INC. (Client) and our understanding of the requirements for the project.

PROJECT UNDERSTANDING
The 2.1-acre project site is located on the south side of Warner Avenue approximately 500 feet east of Newland Avenue at 8550 Warner Avenue in the City of Fountain Valley, California. The project site is currently developed with an existing 18,782 square feet of retail/restaurant uses. The proposed project involves demolition of the existing uses and construction of a new 72-dwelling unit apartment complex. The proposed project also involves a General Plan Amendment from Local Commercial to High Density Residential, a Zoning Map Amendment from C1 Local Business to R4 High Density, and a 14-percent Density Bonus with 15-percent affordable units for very low income households.

SCOPE OF SERVICES
Task 1 Transportation Screening Assessment
Ganddini Group shall prepare a transportation screening assessment for the proposed project consisting of the following tasks:

Calculate the proposed project trip generation (including existing and net new trips, if applicable) based on weekday AM/PM peak hour and daily trip generation rates from the Institute of Transportation Engineers (ITE) Trip Generation Manual (11th Edition, 2021). A General Plan Amendment trip generation comparison will also be provided to calculate the net change in trip generation associated with buildout potential between the existing and proposed General Plan land uses.

Assess the need to prepare a transportation impact analysis (TIA) that includes level of service (LOS) analysis based on screening criteria established by the City of Fountain Valley Transportation Impact . Based on preliminary review, the proposed project
is estimated to generate fewer than 51 peak hour trips; therefore, preparation of a TIA that includes LOS analysis is not anticipated to be required nor included in this scope of work.

Ms. Susanne Huerta
RINCON CONSULTANTS, INC.

January 29, 2025
Consulting Services Proposal for
Parkside FV (8550 Warner)
2 Proposal No. p20492
Assess the need to prepare a transportation impact analysis (TIA) that includes vehicle miles traveled (VMT) analysis based on screening criteria established by the City of Fountain Valley TIA Guidelines.

Based on preliminary review, the proposed project is anticipated to satisfy the screening criteria for projects in low VMT areas according to the low VMTTIA Guidelines; therefore, preparation of detailed VMT modeling/analysis is not anticipated to be required nor included in this scope of work.

Evaluate the potential for project impacts to Active Transportation and Public Transit based on the Prepare a technical memorandum that incorporates the methodology, findings, and all supporting calculations and assumptions. Review one compiled set of City of Fountain Valley comments and make minor revisions, if necessary. The final report will be signed and stamped by a Professional Engineer registered in the State of California.

Task 2 Responses to Comments and Meetings [T&M]
If necessary, follow up support responses to comments and participation in meetings/public hearings (virtual or in-person) shall be provided on a time-and-materials (T&M) basis. Such tasks shall be billed based on actual hours worked in accordance with the Fee Schedule in Attachment A. The proposed budget accounts for approximately 10 hours of senior-level support.

ADDITIONAL SERVICES
Upon request, Ganddini Group may provide additional services on a time-and-materials basis accordance with the Fee Schedule in Attachment A. An amended work authorization request outlining the additional scope and fee will be submitted to the Client for written approval. Additional work items outside the Scope of Services outlined above may include, but are not limited to:

Responses to comments from the general public and/or other agencies.

Participation in weekly conference calls, in-person meetings, or public hearings.

Preparation of conceptual roadway improvement plans.

Revisions based on changes to the project design, land use, quantity, or site plan layout.

Revisions based on comments that contradict agency-approved scoping.

SCHEDULE & DELIVERABLES
The technical report(s) will be delivered to the Client in electronic format (PDF); the Client shall be responsible for submittal to applicable agencies. The following represents an estimated schedule from the date of authorization subject to timely receipt of data essential for preparation of the study (e.g., final project description/site plan, scoping agreement approval, traffic count data, construction timing, operational details, sustainability features, etc.):

Transportation Screening Assessment 2 weeks
Ganddini Group is not liable for any delays resulting from circumstances beyond our control, including but not limited to project redesign, changes in public policy, delays in scoping approval, school break/holiday schedules, illness, equipment malfunction, inclement weather, employee departure, which shall extend the time schedule. If such a delay occurs, the Client shall be informed of the revised project schedule.

Ms. Susanne Huerta
RINCON CONSULTANTS, INC.

January 29, 2025
Consulting Services Proposal for
Parkside FV (8550 Warner)
3 Proposal No. p20492

PROFESSIONAL FEE
The scope of services outlined herein shall be performed for a not-to-exceed fee of $6,200.00 based on the following breakdown:

Task 1 Transportation Screening Assessment $ 3,800
Task 2 Responses to Comments & Meetings [T&M] $ 2,400
Total (with Optional Tasks) $ 6,200
The fee does not include permit/review fees that may or may not be required by approving agencies. Invoices shall be submitted on a percent-complete basis, unless otherwise noted as time-and-materials (T&M).

LIABILITY
he
subcontractors on the
Ganddini Group to all those named shall not exceed the total fee for services rendered on this project.

CONCLUSION
This letter can serve as a memorandum of agreement between RINCON CONSULTANTS, INC. (Client) and GANDDINI GROUP, INC. (Consultant). If you wish to proceed, please sign the authorization below and return a copy for our records. This proposal is valid for 60 days from the date of this letter.

We look forward to serving you on this project. Should you have any questions, please contact me at (714) 795-3100 ext. 101.

Respectfully submitted,
GANDDINI GROUP, INC.

Giancarlo Ganddini, PE, PTP
Principal
California Registration TR 2663

AUTHORIZATION
Accepted as outlined above for a not-to-exceed fee of $6,200.00, including general provisions in Attachment A.

Signature
Name/Title Date
RINCON CONSULTANTS, INC.

Firm/Financially Responsible Party

ATTACHMENT A

FEE SCHEDULE /

GENERAL PROVISIONS

transportation noise air quality | GANDDINI GROUP
555 Parkcenter Drive, Suite 225, Santa Ana, California 92705 (714) 795-3100 | ganddini.com

FEE SCHEDULE

CLASSIFICATION HOURLY RATE
Founding Principal ...................................................................................................... $ 225 Associate Principal ...................................................................................................... $ 200 Senior Engineer/Planner ........................................................................................... $ 180 Engineer/Planner ........................................................................................................ $ 140 Junior Engineer/Planner ........................................................................................... $ 100 Senior Technician ....................................................................................................... $ 95 Technician ..................................................................................................................... $ 60 Administrative Assistant ............................................................................................ $ 60 Effective through December 31, 2025; subject to annual increase. Mileage shall be billed at the IRS standard mileage rate for business travel at the time the expense is incurred.

GENERAL PROVISIONS OF THE AGREEMENT

1. Hourly rates apply to work, travel, and waiting time associated with meetings and public hearings. Rates may be increased by 50% for overtime.

2. Invoices are due upon receipt and will be submitted monthly for work in progress based on percentage complete and/or upon completion of work. Invoices will be submitted electronically to the e-mail address(es) on record unless otherwise instructed and may be paid by check or ACH transfer. Any invoice unpaid after 30 days shall be subject to a service charge of the maximum interest rate allowed by law.

3. This agreement assumes the scope of services will be completed within six (6) months from the date of authorization to proceed. After six (6) months, Ganddini Group reserves the right to request an amendment for inflationary costs, and/or terminate the agreement and invoice all costs incurred, including but not limited to hours worked and other direct costs.

4. Client agrees that the balance in a billing statement is correct and binding unless the Client notifies Ganddini Group, Inc. in writing within fifteen days of the date of billing of the alleged incorrect item.

5. All documents and electronic files prepared by Ganddini Group, Inc. are Instruments of Service for use solely with respect to this project. Ganddini Group, Inc. shall be deemed author and owner of the Instruments of Service and shall retain all common law, statutory, and other reserved rights. Any unauthorized use of the Instruments of Service

6. Ganddini Group, Inc. will provide services in an objective, professional manner, and may not arrive at the findings desired by the Client. Ganddini Group, Inc. will provide its services using the level of care and skill ordinarily exercised by reputable members of its profession practicing contemporaneously under similar conditions in the locality of the project. No other warranty, expressed or implied, is made or intended.

7. The services rendered under this proposal may be terminated, with or without cause, by either party at any time by written notice. Upon termination, Ganddini Group will stop all work associated with this agreement and prepare an invoice for any unbilled work completed prior to the stop work notice.

8. Any controversy or claim arising out of or relating to this agreement, or the breach thereof, shall be settled by arbitration in accordance with the rules of the American Arbitration Association, and judgment upon the award rendered by the arbitration may be entered in any court having jurisdiction thereof.

9. Where Ganddini Group, Inc. initiates arbitration proceedings relating to this agreement, any resultant fees to process arbitration, such as filing fees and attorney fees, shall be borne by the Client.

10. If any term, condition, or provision of this agreement is declared void, unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable.

City of Fountain Valley
8550 Warner Avenue Project
16 Attachment B
Rincon Standard Fee Schedule

Rincon Consultants, Inc.

Effective July 1, 2023
Standard Fee Schedule for Environmental Sciences and Planning Services Professional, Technical, and Support Personnel* July 1 – December 31, 2023 Senior Principal $308
Principal $297
Director $297
Senior Supervisor II $282
Supervisor I $263
Senior Professional II $246
Senior Professional I $230
Professional IV $204
Professional III $189
Professional II $168
Professional I $150
Associate III $126
Associate II $113
Associate I $105
Field Technician $91
Data Solutions Architect $189
Senior GIS Specialist $181
GIS/CADD Specialist II $161
GIS/CADD Specialist I $145
Technical Editor $142
Project Accountant $121
Billing Specialist $103
Publishing Specialist $116
Clerical $103
* Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts, and other professionals. Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of $400.

Reimbursable Expenses
Direct Cost Rates
Photocopies – B/W $0.25 (single-sided), $0.45 (double-sided) Photocopies – Color $1.55 (single-sided), $3.10 (double-sided) Photocopies – 11” by 17” $0.55 (B/W), $3.40 (color)
Oversized Maps $8.50/square foot
Digital Production $15/CD, $20/flash drive
Light-Duty and Passenger Vehicles* $90/day
4WD and Off-Road Vehicles* $150/day
*Current IRS mileage rate for mileage over 50 and for all miles incurred in employee-owned vehicles.

Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost plus 16%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment, and vehicles other than covered by the above charges.

Annual Escalation. Standard rates subject to 3.5% annual escalation, on January 1.

Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract provisions for the assignment. Invoices are delinquent if not paid within 10 days from receipt or per the contractually required payment terms.

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

Exhibit “B”
Insurance Specifications

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

EXHIBIT “B”

INSURANCE SPECIFICATIONS
Without limiting CONSULTANT’s indemnification of CITY, and prior to performing any work under this AGREEMENT or receiving any compensation, CONSULANT shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form, that is satisfactory to CITY.

General liability insurance. CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount, not less than $
1,000,000.00
dollars per occurrence, $ 2,000,000.00 dollars
general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability.

Check if Applicable Automobile liability insurance. CONSULTANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of CONSULTANT arising out of or about the work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount n o t less than $ 1,000,000.00dollars combined single limit for each accident.

Check if Applicable Workers’ compensation insurance. CONSULTANT shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $ 1,000,000.00 dollars). CONSULTANT shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.

Check if Applicable Umbrella or excess liability insurance. CONSULTANT shall obtain and maintain an umbrella or excess liability insurance policy with limits of not less than $ 4,000,000.00 dollars that will provide bodily injury, personal injury, and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Check if Applicable Professional liability (errors & omissions) insurance CONSULTANT shall maintain professional liability insurance that covers the services to Page 114 Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

be performed about this AGREEMENT, in the minimum amount of $ 1,000,000.00 dollars per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this AGREEMENT and CONSULTANT agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this AGREEMENT.

Check if Applicable Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on CONSULTANT’s Pollution Liability form or other form acceptable to CITY providing coverage for liability arising out of sudden, accidental, and gradual pollution and remediation. The policy limit shall be no less than $ 1,000,000.00 dollars per claim and in the aggregate. All activities contemplated in this AGREEMENT shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites. Products/completed operations coverage shall extend a minimum of the r e e y ear s a f te r pr oj ec t completion.

Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. Policy shall specifically provide for a duty to defend on the part of the insurer. The CITY, its officials, officers, agents, and employees, shall be included as insureds under the policy.

Check if Applicable Explosion, collapse, underground insurance. CONSULTANT shall furnish a copy of a public liability and property damage insurance policy with “XCU” or equivalent coverage in an amount not less than $ 1,000,000.00dollars per person and $ 2,000,000.00 dollars per occurrence for personal injury. The limit of property damage liability shall be not less than $ 1,000,000.00dollars for each occurrence as payment for damages to property which may result from or be caused by such public display of fireworks and arising from any acts of the CONSULTANT, its agent, employees, or subcontractors presenting such public display. CITY, its officers, agents, and employees shall be additional insureds under the policy. CONSULTANT shall not cancel the insurance coverage without fifteen (15) days prior written notice to the State Fire Marshal.

Proof of insurance. CONSULTANT shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsement must be approved by CITY prior to commencement of performance. Current certification of insurance shall be kept on file with CITY at all times during the term of this contract. CITY reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of coverage. CONSULTANT shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of this

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

AGREEMENT by CONSULTANT, his/her/its agents, representatives, employees, or subconsultants. If this AGREEMENT involves construction, CONSULTANT must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. CITY and its officers, officials, employees, and agents shall continue as additional insureds under such policies.

CITY’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT’s payments. In the alternative, CITY may cancel this AGREEMENT.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY. Notwithstanding the foregoing, XCU insurance shall have a rating of at least B-VI.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow CONSULTANT or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONSULTANT hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of contract provisions (non estoppel). CONSULTANT acknowledges and agrees that any actual or alleged failure on the part of CITY to inform CONSULTANT of noncompliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder.

Specifications not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.

Notice of cancellation. CONSULTANT agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional insured status. General liability policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess liability

Rincon Contract
8550 Warner Avenue – Parkside FV Residential Project

policies. Coverage available to the additional insured shall be primary and noncontributory.

Agency’s right to revise specifications. CITY reserves the right at any time during the term of the AGREEMENT to change the amounts and types of insurance required by giving CONSULTANT ninety (90) days advance written notice of such change. If such change results in substantial additional cost to CONSULTANT, CITY and CONSULTANT may renegotiate CONSULTANT’s compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.

Timely notice of claims. CONSULTANT shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from CONSULTANT’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. CONSULTANT shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

Amendment to Sidewalk Vending
April 15, 2025

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: April 15, 2025
Members of the City Council
SUBJECT: Public Hearing and Introduction: An Amendment To Fountain Valley Municipal Code (FVMC) Sections 4.90.020 “Definitions” and 4.90.030 “Permit Required” Regarding Sidewalk Vending
Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☒ Attract and retain revenue producing businesses
☐ Achieve fiscal stability in accordance with the 20-Year Financial Plan ☐ Attract and retain quality staff
☐ Not applicable

EXECUTIVE SUMMARY
The Fountain Valley Municipal Code (FVMC) Chapter 4.90 currently regulates Sidewalk Vendors in accordance with Senate Bill 946. However, the FVMC currently does not specifically require individuals that apply for a sidewalk vending permit/certification to provide the city with an active County of Orange Health Department permit for the sale of food, beverages, as may be required for such business operation, prior to the issuance of said permit/certification. This Ordinance will require sidewalk vendors to obtain a permit from the County Health Department before applying for a street/sidewalk vending permit from the City.

Staff recommends the City Council conduct a public hearing and introduce the attached Ordinance amending Fountain Valley Municipal Code (FVMC) Sections 4.90.020 Definitions and 4.90.030 Permit Required regarding the regulation of sidewalk vendors (Attachment #1).

DISCUSSION
On June 25, 2019, the City Council adopted Ordinance 1547 amending The Fountain Valley Municipal Code (FVMC) to regulate Sidewalk Vendors in accordance with Senate Bill 946 (“SB 946”). SB 946 took effect on January 1, 2019, and limits the authority of cities and counties in the state to regulate sidewalk vendors, except as otherwise specifically and expressly provided in state law.

Over the last year (March 2024-March 2025), the City’s Street Vendor Task Force made up of the Code Enforcement Division of the Community Development Department, the Police Department, the Public Works Department, and the Orange County Health Department, has

Amendment to Sidewalk Vending
April 15, 2025

gone on 16 evenings enforcement operations in accordance with Ordinance 1547. One common issue with the street vendors is the fact that they don’t have County Health permits to sell food.

The FVMC currently does not require individuals that apply for a sidewalk vending permit/certification to provide the city with proof that they have obtained an active County of Orange Health Department permit for the sale of food, beverages, as may be required for such business operation, prior to the issuance of said permit/certification. By requiring proof they have obtained a permit from the County Health Department, the City ensures that mobile food vendors comply with the County’s established health standards, including safe food handling practices, proper sanitation, and the overall hygiene of the food preparation and serving areas. As such, this measure would protect the public’s health, safety, and welfare as, many times, patrons may not be aware that street vendors have not properly obtained County Health Department licensing.

This Ordinance will require sidewalk vendors to obtain a permit from the County Health Department prior to applying for a street/sidewalk vending permit from the City. This requirement aims to regulate food safety and sanitation standards for mobile food vendors operating within the city limits.

The City would still retain the authority to enforce this ordinance and may take action against any mobile street vendor operating without the necessary permits. Violations of this ordinance may result in penalties including, but limited to, administrative citations, suspension of the street vending permit, and/or removal/seizure of mobile vending equipment from city streets.

FINANCIAL REVIEW
There is no financial impact associated with approving the proposed Ordinance.

PUBLIC NOTIFICATION
The item was published in the Orange County Register, and public notices were posted at City Hall, Recreation Center, and Fountain Valley Library.

ENVIRONMENTAL IMPACT REVIEW
Adoption of this Ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15060(c)(2)(the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15061(b)(3)(the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly (Attachment #2).

ATTORNEY REVIEW
The Attorney for the City has reviewed the attached Ordinance.

Amendment to Sidewalk Vending
April 15, 2025

ALTERNATIVES
Alternative No. 1: Introduce the attached Ordinance amending Fountain Valley Municipal Code (FVMC) Sections 4.90.020 Definitions and 4.90.030 Permit Required regarding regulation of sidewalk vendors.

Alternative No. 2: Do not introduce the attached Ordinance amending Fountain Valley Municipal Code (FVMC) Sections 4.90.020 Definitions and 4.90.030 Permit Required regarding regulation of sidewalk vendors.

Alternative No. 3: Continue the request for additional information.

RECOMMENDATION
Staff is requesting City Council approval of Alternative No. 1 to introduce the attached Ordinance amending Fountain Valley Municipal Code (FVMC) Sections 4.90.020 Definitions and 4.90.030 Permit Required regarding regulation of sidewalk vendors.

Prepared by: Steven Ayers, Principal Planner
Reviewed by: Omar Dadabhoy, Deputy City Manager/Community Development Director
Approved by: Maggie Le, City Manager
Attachments:

1. Proposed Ordinance

ORDINANCE NO._____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FOUNTAIN

VALLEY AMENDING FOUNTAIN VALLEY MUNICIPAL CODE (FVMC)
SECTIONS 4.90.020 DEFINITIONS AND 4.90.030 PERMIT REQUIRED

REGARDING REGULATION OF SIDEWALK VENDORS
WHEREAS, on Jun 25, 2019, the Fountain Valley City Council approved Ordinance No. 1547 which included Chapter 4.90 Regulation of Sidewalk Vendors in accordance with Senate Bill 946 (“SB 946”) to regulate sidewalk vendors; and WHEREAS, the Fountain Valley Municipal Code (“FVMC”) currently does not require individuals that apply for a sidewalk vending permit/certification to provide the city with an active County of Orange Health Department permit for the sale of food, beverages, as may be required for such business operation, prior to the issuance of said permit/certification; and WHEREAS, by requiring a permit from the County Health Department, the City ensures that mobile food vendors comply with established health standards including safe food handling practices, proper sanitation, and the overall hygiene of the food preparation and serving areas; and
WHERAS, this Ordinance will require sidewalk vendors to obtain a permit from the County Health Department before applying for a street/sidewalk vending permit from the City.

This requirement aims to regulate food safety and sanitation standards for mobile food vendors operating within the city limits; and
WHEREAS, the City Council finds the introduction and adoption of this ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2)(the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly; and
WHEREAS, this Ordinance has been publicly noticed in accordance with State Law and the Fountain Valley Municipal Code.

NOW, THEREFORE, the City Council of the City of Fountain Valley does hereby ORDAIN as follows:

SECTION 1
Section 4.90.020. Definitions. is hereby amended to read as follows:
“…
As used in this chapter, the following terms and phrases shall have the meaning ascribed to them in this section, unless the context in which they are used clearly requires otherwise.

"Certified farmers' market" means a location operated in accordance with Chapter 10.5 (commencing with Section 47000) of Division 17 of the Food and Agricultural Code and any regulations adopted pursuant to that chapter, or any successor chapter. “County Health Department” means the governmental agency responsible for overseeing public health regulations and ensuring compliance with food safety standards. "Curb face" means the vertical or sloping surface on the roadway side of the curb. "Emergency vehicle access" means the roadway path or other surface that provides police or fire vehicular access from the dispatched point of origin to a facility, building, parcel, park or portion thereof. Emergency vehicle access includes, but is not limited to, fire lanes, public and private streets, parking lot lanes, access roadways, and walkways. "Food" means any item provided in Health and Safety Code Section 113781, or any successor section.
“Health Permit” means any food vending permit required by the County Health Department. "Heating element" means any device used to create heat for food preparation. "Merchandise" means any item(s) that can be sold and immediately obtained from a sidewalk vendor which is not considered food. Items for rent shall not be considered merchandise.
"Park" means any area as defined in Section 12.08.030 of the Fountain Valley Municipal Code.
"Pathway" means a paved path or walkway for pedestrian travel, other than a sidewalk. "Person" means and includes all domestic and foreign corporations, associations, syndicates, joint stock corporations, partnerships of every kind, clubs, business or common law trusts, societies, and individuals transacting and carrying on any business in the city. "Public property" means all property owned or controlled by the city, including, but not limited to, alleys, parks, pathways, streets, parking lots, sidewalks, and trails. "Residential" means any area zoned exclusively as residential in Chapter 21.08 of this code, including, without limitation, R-1, R-2, R-3, R-4, AH, and GH zoning districts and specific plan areas.
"Roaming sidewalk vendor" means a sidewalk vendor who moves from place to place and stops only to complete a transaction.
"Sidewalk" means that portion of a highway, other than the roadway, set apart by curbs, barriers, markings or other delineation for pedestrian travel. "Sidewalk vending receptacle" means a pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or non-motorized conveyance used for sidewalk vending activities.

"Sidewalk vendor" or "vendor" means a person(s) who sells food or merchandise from a sidewalk vending receptacle or from one's person, upon a public sidewalk or pathway. "Sidewalk vendor activities" or "sidewalk vending activity" means actions that qualify a person as a sidewalk vendor or actions done in anticipation of becoming a sidewalk vendor such as, but not limited to, installation, placement, or maintenance of any sidewalk vendor receptacles.
"Stationary sidewalk vendor" means a sidewalk vendor who vends from a fixed location. "Street" means a way or place of whatever nature, publicly maintained and open to the use of the public for purposes of vehicular travel.
"Swap meet" means a location operated in accordance with Article 6 (commencing with Section 21660) of Chapter 9 of Division 8 of the Business and Professions Code, and any regulations adopted pursuant to that chapter, or any successor chapter. …”
SECTION 2
Section 4.90.030. Permit required. is hereby amended to read as follows:
“…
(a) Permit Required. No person, either for him or herself or any other person, shall engage in any sidewalk vendor activities within the city without first: applying for and receiving a permit from the city manager, or designee, in accordance with this chapter. (1) Obtaining a valid permit from the County Health Department if preparing or selling food.
(2) Applying for and receiving a permit from the city manager, or designee, in accordance with this chapter.
(b) Application. A written application for a sidewalk vendor permit shall be filed with the city manager, or designee, on a form provided by the city and shall contain the following information:
(1) The name, address, and telephone number of the person applying to become a sidewalk vendor;
(2) The California driver's license or identification number, individual taxpayer identification number, or municipal identification number (which shall not be available to the public for inspection, is confidential, and shall not be disclosed except as required to administer the permit or comply with a state law or state or federal court order);

(3) The name, address, and telephone number of the person who will be in charge of any roaming sidewalk vendors, sidewalk vending activity and/or be responsible for the person(s) working at the sidewalk vending receptacle; (4) The name, address, and telephone number of all persons that will be employed as roaming sidewalk vendors or at a sidewalk vending receptacle; (5) The number of sidewalk vending receptacles the sidewalk vendor will operate within the city under the permit;
(6) Whether the vendor intends to operate as a stationary sidewalk vendor or a roaming sidewalk vendor;
(7) The location(s) in the city where the stationary sidewalk vendor intends to operate;
(8) The day(s) and hours of operation the stationary sidewalk vendor intends to operate at such location(s);
(9) The dimensions of the sidewalk vendor's sidewalk vending receptacle(s), including a picture of each sidewalk vending receptacle operating under the permit; (10) Whether the sidewalk vendor will be selling food, merchandise, or both; (11) If the sidewalk vendor is selling food, a description of the type of food to be sold, whether such foods are prepared on site, and whether the vendor requires a heating element to prepare the food;
(12) If the vendor is selling merchandise, a description of the merchandise to be sold;
(13) California Department of Tax and Fee Administration sales tax number, if any; (14) An acknowledgment that the sidewalk vendor will comply with all other generally applicable local, state, and federal laws;
(15) A certification that, to his or her knowledge and belief, the information contained within the application is true and correct;
(16) An acknowledgment that the sidewalk vendor's use of public property is at their own risk and the city does not take any steps to ensure public property is safe or conducive to the sidewalk vending activities; and
(17) Any other relevant information required by the city manager: and. (18) If preparing or selling food, evidence of the County Health Department permit must be submitted to the City as part of the application for a street/sidewalk vending permit.

(c) Application and Permit Fees. Each application for a sidewalk vendor permit shall be accompanied by an application fee as established by resolution of the city council. The application and permit are only applicable to the individual(s) named on the application. …”
SECTION 3
If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the ordinance. The City Council declares that it would have passed this ordinance and each and every section, subsection, sentence, clause or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would subsequently be declared invalid or unconstitutional.

SECTION 4
The City Clerk shall certify to the adoption of this ordinance and cause it to be published as required by law. This ordinance shall become effective thirty (30) days after the date of its adoption.

PASSED, APPROVED AND ADOPTED THIS ___ DAY OF ______, 2025.

ATTEST:
________________________ ________________________
Rick Miller, City Clerk Ted Bui, Mayor

APPROVED AS TO FORM

HARPER & BURNS LLP
___________________________
Attorneys for the City
City of Fountain Valley

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: April 15, 2025
Members of the City Council
SUBJECT: Purchase of Microsoft Teams Calling Plan and 150 physical phones to replace the city's current phone system.

Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live” ☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☐ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:

Staff requests that the City Council authorize the purchase of Microsoft Teams Phone with Calling Plan and 150 physical IP phones. Our current phone system is antiquated, and support is not reliable. We want to move to a more modern solution that is adaptable, reliable, and cost-effective.

DISCUSSION:

The City is currently utilizing an old phone system that requires a technician from the company to come out and program it when a person moves locations, or we need to make a change.

With a new Voice Over Internet Protocol (VOIP) based phone system, the phone only needs to be plugged into an ethernet connection, and all the changes can be made in software. This would be the same network that our computers use, which is well-understood, managed, and maintained by on-site staff. A new Teams-based phone system would integrate with our server software, allowing for easy phone setup, account creation, and modification. Additionally, it would allow staff to use a physical desk phone, a software-based phone on their computer, or, if they have a city-issued cell phone, have a work extension on their cell phone. Having a work extension on a city-issued cell phone would allow the users to make or receive calls as if they were in the office from any location.

Microsoft Team Calling Plan
April 15, 2025

With Microsoft Teams, users can make voice and video calls, send instant messages, share files, collaborate on documents in real-time, and host virtual meetings within the same interface. It is fully integrated with Microsoft Office. This allows users to make both voice and video meetings through Outlook. Since Teams is cloud-based, it also eliminates the need for expensive hardware updates and maintenance. New numbers plus existing phone numbers can be reused and imported into the new system. Each person will be able to have their own direct dial-in number whereas now we do not have enough numbers available for all staff.

Currently, we spend an average of $82,900 per year on our existing phone system. After the initial setup, our yearly average costs will be $64,468. This will be a savings of approximately $18,432 per year. The first year is prorated to match the term of the current Microsoft contract.

There is the potential for tariffs impacting the costs listed. Due to the fluid nature of import tariffs, the exact impact are unknown, but may be up to 125% for hardware, wiring, adapters, and unknowns. Contingency funds have been included in the requested budget to account for pricing changes, but will only be expended if needed.

FISCAL REVIEW:

Year 1 Year 2 Year 3
Microsoft Teams Phone Calling Plan (year 1) (Prorated) $ 37,608 Microsoft Teams Phone Calling Plan (year 2 and 3) $ 64,468 $ 64,468 Poly CCX 350 IP Phone (150) $ 26,906
Contingency $ 40,000
Configuration and Installation $ 23,051
Annual Total $ 127,565 $ 64,468 $ 64,468
3-Year Project Total $ 256,501
Budget Includes Sufficient Funding
The adopted budget includes sufficient funding for this purchase. The Microsoft Teams calling plan licenses will be expensed to the Software account, Professional Services, and Computer Hardware budget in the IT Department.

PROCUREMENT:

Fountain Valley Municipal Code 2.36.070(5) provides that bidding may be dispensed with when “piggybacking” off the pricing previously established by another government agency, provided the original solicitation was made competitively and awarded to the lowest responsible bidder. Here, the Microsoft 365 services were competitively bid through a joint powers authority and the City seeks to take advantage of the competitively bid price of that JPA. The pricing was based on the Riverside County LSP contract ITARC-00930. The phones will be purchased under the OMNIA-Partners-R200803 contract.

PUBLIC NOTIFICATION:

Not applicable.

Microsoft Team Calling Plan
April 15, 2025

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney for the City has reviewed this staff report and concurs with the recommended action.

ALTERNATIVES:

Alternative No. 1:

Alternative No. 2:

RECOMMENDATION:

Approve the purchase and authorize the City Manager to execute agreements with Insight Public Sector to purchase the subscriptions and Golden Star Technologies to help with the installation. This is the recommended action.

Do not accept the purchase and continue to use our existing phone system. This does leave the city on an increasingly aging phone system with limited support options.

Staff recommends the approval of Alternative No. 1 to approve the purchase and authorize the City Manager to execute agreements with Insight Public Sector and Golden Star Technologies for phone system purchase, installation, and subscription services.

Prepared by: Steven Bohlson, Information Technology Manager Approved by: Scott Kim, Information Technology Director Fiscal review by: Ryan Smith, Finance Director
Approved by: Maggie Le, City Manager
Attachments:

1. Insight Public Sector Quote Microsoft Teams Calling Plan

2. Golden Star Technologies Quote VOIP project

4/8/2025 Page 1 of 1
City of Fountain Valley
Quotation: 0225-City of Fountain Val1-MSEA-ckb Subscription Start Date: 5/1/2025 Date: February 28, 2025 Subscription End Date: 11/30/2027 Enrollment: 89532269
Contract: ITARC-00930
Year One: 7 Months 8
Part Number Item Name Level Purchase Period Pool Product Type Quantity Term Price Extended Price Additional Products
8N4-00004 Teams Phone with Calling GCC Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 400 $94.02 $ 37,608.00 $ -
8 Month Total: $ 37,608.00
Year Two: 12 Months 12
Additional Products
8N4-00004 Teams Phone with Calling GCC Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 400 $161.17 $ 64,468.00 $ -
12 Month Total: $ 64,468.00
Year Three: 12 Months 12
Additional Products
8N4-00004 Teams Phone with Calling GCC Sub Per User D Non-Specific Servers Monthly Subscriptions-VolumeLicense 400 $161.17 $ 64,468.00 $ -
12 Month Total: $ 64,468.00
32 Month Total: $ 166,544.00
Confidential. EA Monthly Subscriptions Thank you for the opportunity to quote.

City of Fountain Valley
OP162365 S Kim VoIP Project
GST STATEMENT OF WORK:

Quote # 150416
Steven Bohlson
[email protected]
Monday, March 10, 2025
Version 9
Golden Star Technology
Jack Lan
Email: [email protected]
12881 166th Street
Cerritos, CA 90703
Phone: (562) 345-8707

OP162365 S Kim VoIP Project
Prepared by: Prepared for: Quote Information:

Golden Star Technology City of Fountain Valley Quote #: 150416 Dino Mendoza
[email protected]
(562) 345-8700
Steven Bohlson
[email protected]
10200 Slater Ave
Fountain Valley, CA 92708
Version: 9
Quote Date: 03/10/2025
Expiration Date: 03/17/2025
IT Statement of Work

SUMMARY
Description
This scope of work ensures a comprehensive approach to deploying Teams VoIP with a new call tree for 400 users and installing 150 physical Polycom phones, addressing all necessary components from planning to support. Adjustments may be needed depending on the City of Fountain Valley's requirements or technological changes.

1. Project Planning and Preparation
 Assessment :
o Assess existing telephony systems and identify key requirements for the call tree. o Define user needs, call handling requirements, and specific features for the new call tree. o Create a project plan outlining timelines, milestones, and deliverables. o Establish objectives for the call tree design and user experience.

2. Assessment and Design
 Network Assessment:
o Evaluate network capacity for VoIP and ensure Quality of Service (QoS) configurations are in place.
o Call tree (or call flow) design and consulting.
o Design the call tree structure, including call routing, departmental extensions, and automated responses.
o Map out the call flow from initial contact through various call options to final destinations.

3. Configuration and Setup
 Teams Configuration:
o Set up Teams Calling Plans, Direct Routing.
o Configure the call tree in Teams, including:
 Auto-attendants
 Call queues
 Voicemail
 Call forwarding and transfers
o Implement the designed call tree in Microsoft Teams.
o Set up auto-attendants to greet callers and direct them based on menu selections. o Configure call queues to route calls to specific departments or agents.  Number Porting and Provisioning:
o Port existing phone numbers if applicable.
o Provision new numbers for different departments or functions. o Install and configure IP phones and other hardware.
o Ensure proper setup and connectivity for all devices.

Quote #150416 v9 Page 132 Page: 2 of 9

4. Testing
 Pilot Testing:
o Conduct a pilot test with a small group to validate the call tree and overall system functionality.
o Test call routing, call quality, and the user experience of the call tree. o Gather feedback from pilot users and make necessary adjustments to the call tree and system configuration.
o Address any issues identified during testing.

5. Deployment
 User Training:
o Provide training for end-users and administrators on using Teams for VoIP and managing the new call tree.
o Roll out the VoIP system and call trees to all 400 users. o Roll out a total of 150 Polycom VOIP Phones.
 The City of Fountain Valley IT team will provide us with the users and locations that will receive the new Polycom phones.
o Ensure a smooth transition by monitoring the deployment and resolving any issues promptly.

6. Documentation:
o Maintain detailed documentation of the call tree design, configurations, and any customizations that have been created.

CUSTOMER REQUIREMENTS

GENERAL RESPONSIBILITIES
 Coordinate the preparation of any hardware and/or software that is not included for this project. Ensure that existing hardware is fully functional and software/firmware is updated.  Assure that the environment is 100% ready. If the environment is not 100% ready the scheduling of the implementation will not be finalized until it is.
 Customer is responsible for providing 24 hours or greater advanced notice for the rescheduling or cancellation of GST’s onsite engineering services. If less than 24 hours is given the customer will be charged a half day of GST’s engineers time at $200/hr.
 Coordinate service deployment on third-party maintained hardware/software (if applicable).  Assign a designated person from the Customer’s staff who, on behalf of the Customer will grant all approvals, provide information, and otherwise be available to assist GST to facilitate the delivery of this service.
 Ensure that all hardware, firmware, and software that the GST engineer will need in order to deliver this service are available.
 Allow GST full and unrestricted access to all locations where the service is to be delivered.  Provide a suitable work area for delivery of the service, including access to an outside telephone line, power, any network connections, etc. that is required.
 Be responsible for all data backup and restore operations  Provide one point-of-contact that will finalize decisions during the project.  Provide necessary documentations, paperwork, schematics, line drawings, and information for GST to complete the project. Any delays in providing the necessary project documentation will delay the project.

SERVICES TERMS AND CONDITIONS

NON-COMPETE CLAUSE
GST assigns service professionals with qualifications commensurate with tasks listed in this scope of work. If the customer, directly or indirectly, contracts with or hires any GST employee engaged in providing services to the customer under this agreement or any other agreement, written or oral, GST will have the option of negotiating a Quote #150416 v9 Page 133 Page: 3 of 9
change in the cost and/or time to deliver or charge the customer the equivalent of 30% of the employees’ annual salary as a finder’s fee. This clause is applicable for a period of up to ninety days from the last date of services rendered by a GST employee to the customer.

TIME RECORDS
Each employee, either directly employed by GST or a subcontractor (hereinafter called “GST employee”) will present a time record to the customer setting forth the hours worked. An authorized representative of the customer must countersign the record and will thereby certify that such time is correct and that the work was performed in a satisfactory manner.

NORMAL BUSINESS HOURS
GST service hours are 8:00 am to 5:00 pm Monday through Friday. Overtime (over 8 hours in one day), scheduled after hours and weekends are charged at time and one-half of contracted service rate. Emergency after hours, weekends and holidays are charged at two times contracted service rate. Customer is responsible for providing 24 hours or greater advanced notice for the re-scheduling or cancellation of GST onsite engineering services. If less than 24 hours is given the customer will be charged a half day of GST engineering time at $200/hr.

TERMINATION TERMS
Client may terminate work under this Statement of Work, in whole or in part, at any time by 30 day written notice.

Such notice shall state the extent and effective date of such termination. Upon receipt thereof, GST shall, to the extent directed by the Client or its designees, stop work under this agreement. If the agreement is so terminated for convenience, GST shall be paid in accordance with the terms of the order for only those materials or supplies delivered and accepted. GST shall have the right at any time by written notice to the Client to terminate all or any part of this project without cause. GST will provide 30 days’ prior written notice. In the event of such termination for convenience, GST shall be entitled to payment for all work performed up to the date of the termination.

COMMENCEMENT OF WORK
Work shall not commence under the Contract until a fully executed agreement has been received by GST and GST has been given approval to proceed by customer.

DATA LOSS
GST make no guarantee against data loss during services engagements. It is the customers responsibility to ensure data is properly protected (backed up) before the engagement begins.

PRODUCT RETURNS
Standard stock items purchased from GST may be returned for any reason within (14) fourteen days. Custom orders are non-returnable and non-refundable. All original packaging, accessories and documentation must accompany the item and be in unmarked condition. Items must be shipped via at least 2nd day freight with insurance for the full value of the item. Returned items are subject to a 25% restocking fee. Though rare, a customer may need to return a defective product. Defective product returns are not subject to the 25% restocking fee and will be exchanged in accordance with the manufacturer’s policy within 30 days of purchase.

PROJECT DELAYS
Delays due to client configuration specifications, hardware delivery, carrier availability, and facility access, physical or environmental delays are subject to change orders as billable delays. These delays can also impact project timeline and deadlines.

PREVAILING WAGE CLAUSE
GST holds the right to charge the customer additional services fees if the project is deemed to have prevailing rates of wages requirements prior, during, or after project completion. GST adheres and complies with the provisions of the California Labor Code. All workers employed on public works projects must be paid the prevailing wage determined by the Director of the Department of Industrial Relations, according to the type of work and location of the project. The prevailing wage rate is the basic hourly rate paid on public works projects to a majority of workers engaged in a particular craft, classification or type of work within the locality and in the nearest labor market area (if a majority of such workers are paid at a single rate).

If there is no single rate paid to a majority, then the single or modal rate being paid to the greater number of workers is prevailing.

Quote #150416 v9 Page 134 Page: 4 of 9

GST SERVICES WARRANTY

QUALITY OF SERVICES
GST warrants that its Services will be of professional quality (performed in a good and workmanlike manner) and will conform to generally accepted industry standards for such Services and to the requirements specified in this SOW. GST’s personnel shall be competent and qualified to perform the tasks to which they are assigned. In the event of any breach of this warranty, GST, at its sole expense and without delay, shall re-perform the nonconforming Services to the applicable standard.

WORKMANSHIP WARRANTY
GST certifies that all equipment and materials furnished shall carry a ninety (90) day warranty on parts. GST guarantees to furnish any qualified personnel (during normal business hours, Monday to Friday, 8:00 am to 5:00 pm) to the installation site for the period of one (1) year from the date of installation to repair or replace defective items installed or provided by GST exclusively. If the item is determined to not be defective, GST will charge the customer for all time spent on the incident at a rate of $175/hour. Determination if item is defective or was changed, damaged, reconfigured, or altered by non GST personnel is under sole authority of GST. Any change, alteration, damage, or reconfiguration by non GST personnel voids one (1) year warranty. No response timeframe SLA guaranteed for warranty work. Further, all equipment purchased from GST in our installed system is subject to a manufactures warranty. Further, all equipment purchased from GST in our installed system is subject to a manufacture warranty. GST will not honor any other warranty, implied or otherwise. In no event shall GST be liable, or in any way responsible for damages, or defect in the system, which were caused by neglect, vandalism, misuse, environmental damage or by repairs or attempted repairs performed by anyone other than a GST service technician. Nor shall GST be liable or in any way responsible for any incidental or consequential economic or property damage.

CHANGE MANAGEMENT
GST establishes change management procedures to document changes that are made to the baseline project identified in the Statement of Work. These procedures are in place to reduce the potential for cost and schedule variances.

Customer is responsible for providing 24 hours or greater advanced notice for the re-scheduling or cancellation of GST engineering services. If less than 24 hours is given the customer will be charged a half day of GST engineering time at $200/hr.

If a change needs to be made to the project, which is not included in the SOW or differs from the SOW, GST or the client must complete the Change Management Request form. GST will review the completed form and provide an estimate to complete the request. Client must approve the additional hours/costs in order to complete the request.

In the event a change requested by the customer reduces the amount of work and the project is a firm fixed priced project, the full amount of the project will be invoiced.

A change occurs when GST encounters any of the following situations during project delivery:

1. Either party identifies new requirements not included in the original project’s scope

2. Either party makes suggestions that would improve the proposed system but are not necessarily required to address the project requirements; such suggestions are incorporated into a subsequent project phase

3. Either party changes the direction and intent of this project, which requires GST to rework the solution design or services
Changes in the scope of work defined in this Statement of Work are only effective if both the customer and GST agree to them in a written document setting forth the modifications and any changes to the delivery schedule and payment terms.

GST PROJECT MILESTONE PAYMENTS
Unless otherwise agreed in writing by GST and the Client, the total GST services engagement price shall be billed as follows: 25% of the entire project at time of order or provided Purchase Order “PO” has been provided, 100% of Quote #150416 v9 Page 135 Page: 5 of 9
hardware and software upon delivery, and remainder upon project completion and Client sign-off or first beneficial use, whichever occurs first.

Quote #150416 v9 Page 136 Page: 6 of 9
Hardware - 1 year Option
Item Description Qty Price Ext Price Tax
Polycom Phone
1 848Z7AA#ABA Poly CCX 350 IP Phone - Corded - Corded - Desktop, Wall Mountable - Black - TAA Compliant -
VoIP - 2.8" LCD - 2 x Network (RJ-45) - PoE Ports
150 $164.49 $24,673.50 8.75%
2 P49690112 Poly Poly+ - 1 Year - Service - Technical 5 $14.64 $73.20 0% ***DUE TO PROPOSED GOV TARIFFS, PRICING MAY CHANGE BEFORE THE POSTED EXPIRATION DATE*** 3 GST-CONTRACTFEEOMNIA-Partners-R200803-Fee 1 $0.00 $0.00 0% OMNIA R200803 CONTRACT
Subtotal: $24,746.70
Tax Subtotal: $2,158.93
IT - Firm Fixed Price Services
Item Description Qty Price Ext Price Tax
1 GST-SVC-FFP GST Firm Fixed Priced Service 1 $22,560.00 $22,560.00 0% 2 GST-SVC-FFP-EXP GST Firm Fixed Priced Service - Materials and Expenses
1 $451.20 $451.20 8.75%
Subtotal: $23,011.20
Tax Subtotal: $39.48
Shipping
Item Description Qty Price Ext Price Tax
1 GST-SHIPPING SHIPPING CHARGE 1 $0.00 $0.00 0%
Quote #150416 v9 Page 137 Page: 7 of 9
Quote Summary
Description Amount
Hardware - 1 year Option $24,746.70
IT - Firm Fixed Price Services $23,011.20
Subtotal: $47,757.90
Estimated Tax: $2,198.41
Total: $49,956.31
Quote #150416 v9 Page 138 Page: 8 of 9
Terms & Conditions
THIS IS A QUOTATION ONLY AND IS NOT AN ORDER OR OFFER TO SELL.

All prices and descriptions are subject to change without notice. No contract for sale will exist unless and until a purchase order has been issued by you and accepted by Golden Star Technology Inc. (“GST”). By issuing a purchase order to GST, you agree to GST’s Terms and Conditions of sale set forth in GST’s quote, GST’s invoice, and GST online Terms and Conditions (https://gstinc.com/resources/terms-and-conditions/). If there is a separate purchase agreement signed by both your company and GST, the separate agreement will govern.

The prices contained in this list may not be relied upon as the price at which GST will accept an offer to purchase products or provide services unless expressly agreed to by GST in writing. Products and/or services quoted were selected by GST based on specifications available at the time of the quotation and are not guaranteed to meet your specifications. Product and services specifications may be changed by the manufacturer without notice. All products are subject to availability from the manufacturer. It is your responsibility to verify product and service conformance to specifications of any subsequent contract.

The freight costs listed are estimates. Shipping costs may vary based on time of purchase, additional services required, quantity ordered, shipment carrier and warehouse sourced. Actual shipping costs will be calculated during shipment and will be reflected on your invoice.

For hardware product(s), manufacturer warranty will begin upon physical delivery of the hardware product(s) by the customer or GST warehouse. For software product(s), the manufacturer warranty will begin upon electronic or physical receipt of the software product(s) by you or GST. Any returns must be approved by GST based on manufacturer approval. More details at gstes.com/RMA.

Client acknowledges that applicable sales tax rates may change after the initial quotation is provided and before the final invoice is issued. In the event of a change in the applicable sales tax rate, GST reserves the right to adjust the sales tax amount accordingly. The Client agrees to pay the updated sales tax amount as required by applicable law at the time of the invoice issuance.

GST is not responsible for compliance with regulations, requirements or obligations associated with any contract resulting from this quotation unless said regulations, requirements or obligations have been passed to GST and approved in writing by an authorized representative of GST.

GST DOES EVERYTHING WE CAN TO ENSURE THAT THE PRICES WE HAVE QUOTED ARE CORRECT AND CURRENT. DUE TO SHORTAGES OF RAW MATERIAL, INCREASED LOGISTIC COSTS, AND TARIFFS, PRICING

MAY INCREASE AT ANY TIME FROM OUR VENDORS AND MANUFACTURERS THAT IS OUT OF OUR CONTROL.

Quote #150416 v9 Page 139 Page: 9 of 9

CITY OF FOUNTAIN VALLEY

CITY COUNCIL

COUNCIL ACTION REQUEST
To: Honorable Mayor and Agenda Date: April 15, 2025
Members of the City Council
SUBJECT: Approve the On-Call List of Qualified Consultants for Various As-Needed Consultant Services and Award Contracts to the List of Thirteen (13) Qualified Consultants for an Amount Not-to-Exceed $600,000 per Contract for a Three-Year Term.

Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live” ☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing businesses/opportunities
☐ Attract and retain quality staff through best practices and trends ☒ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY:

Staff issued four (4) separate Request for Qualifications (RFQ)’s for architectural design services, material testing services, utility design services, and value engineering services with the intent to establish a qualified list of consultants to support the design of various City projects. As a result of this formal procurement process, staff recommends the City Council approve an On-Call list of qualified consultants for:

1. As-Needed Architectural Design Services;

2. As-Needed Utility Design Services;

3. As-Needed Value Engineering Services; and

4. As-Needed Material Testing Services.

The recommendation is to award contracts to 13 qualified consultants for an amount not-toexceed $600,000 per contract for a three-year term. Having a list of approved and qualified consultants allows staff to streamline the process of awarding design and material testing related contracts for Capital Improvement Projects and other engineering projects. Thus enabling staff to reduce time needed to complete a project.

Costs will be incurred for specific projects and services in compliance with City Councilapproved budgets. The contracts are unencumbered until the scope and fee are established and a Purchase Order is issued.

On-Call Consultant Services
April 15, 2025

DISCUSSION:

The Public Works Engineering Division issued the four (4) separate Request for Qualifications (RFQ)’s for architectural design services, material testing services, utility design services, and value engineering services. These RFQ’s are intended to establish a list of qualified consultants to support the various projects within Public Works for the next three (3) years.

Maintaining an active and comprehensive On-Call list streamlines the process of awarding projects to the most suitable firm, reducing the time needed to solicit consultant services for each project.

Specifically, consultants on the approved On-Call list may be utilized to assist the City in architectural design, material testing, utility design, and value engineering for various projects within Public Works. Projects that the City anticipates completing over the duration of the OnCall contracts include:
 Building and Facility Projects;
 Water Reservoir Rehabilitation Projects;
 Water Main Rehabilitation and Replacement Projects;
 Sewer Main Rehabilitation and Replacement Projects;
 Residential Roadway Rehabilitation Projects; and,
 Arterial Roadway Rehabilitation Projects.

PROCUREMENT:

On July 16, 2024, the City publicly advertised the following Request for Qualifications (RFQ):
 24-007 As-Needed Architectural Design Services;
 24-009 As-Needed Utility Design Services;
 24-012 As-Needed Value Engineering Services; and,
 24-014 As-Needed Material Testing Services.

On August 22, 2024, the City received proposals in response to the As-Needed RFQ’s from the following firms:

As-Needed Architectural Design Services RFQ
Consultant Location

1. Architerra Design Group Rancho Cucamonga, CA

2. Black O’Dowd and Associates, Inc. Long Beach, CA

3. Breen Design Group, Inc. Torrance, CA

4. IDS Group, Inc. Irvine, CA

5. LOC, Inc. Los Angeles, CA

6. Natalie Ramirez Architecture + Impact Collaborative Iowa City, Iowa

7. ONYX Architects, Inc. Pasadena, CA

8. Owen Group Limited Partnership Irvine, CA

9. RACAIA Inc. Los Angeles, CA

10. RRM Design Group San Luis Obispo, CA

11. Schmidt Design Group San Diego, CA

On-Call Consultant Services
April 15, 2025

12. SVA Architects, Inc. Santa Ana, CA

13. TAIT & Associates, Inc. Santa Ana, CA

14. TIGHE Architecture Los Angeles, CA

15. TR Design Group, Inc. Riverside, CA

16. Verde Design Group, Landscape Architects Encinitas, CA

17. Westgroup Designs, Inc. Irvine, CA
Number of proposals received: seventeen (17)
As-Needed Utility Design Services RFQ
Consultant Location

1. Hunsaker & Associates Irvine, Inc.

2. JIG Consultants

3. Kabbara Engineering

4. MKN & Associates

5. Onward Engineering

6. Psomas

7. SA Associates

8. TAIT & Associates, Inc.

Irvine, CA
Orange, CA
Orange, CA
Arroyo Grande, CA
Anaheim, CA
Santa Ana, CA
Arcadia, CA
Santa Ana, CA
Number of proposals received: eight (8)
As-Needed Value Engineering Services RFQ
Consultant Location

1. Arcadis U.S., Inc. Irvine, CA

2. Klemanowicz & Associates Inc. El Segundo, CA
Number of proposals received: two (2)
As-Needed Material Testing Services RFQ
Consultant Location

1. C.E.M. LAB

2. G3 Quality

3. Geocon West, Inc.

4. GeoTek Inc.

5. Koury Engineering and Testing, Inc.

6. MTGL, Inc.

7. Ninyo & Moore Geotechnical and
Environmental Sciences Consultants

8. NV5 West, Inc.

9. RMA Group

10. Smith Emery Laboratories, Inc.

11. The Converse Professional Group

12. Twining, Inc.

13. Willdan Engineering
Irvine, CA
Cerritos, CA
Irvine, CA
Corona, CA
Chino, CA
Anaheim, CA
Irvine, CA
Irvine, CA
Rancho Cucamonga, CA
Los Angeles, CA
Redlands, CA
Long Beach, CA
Anaheim, CA
Number of proposals received: thirteen (13)
A panel of City staff members independently reviewed each proposal on PlanetBids and ranked the firms based on the following evaluation criteria:

On-Call Consultant Services
April 15, 2025

 Qualifications and experience of the responding firm;  Qualifications and experience of the individuals assigned to the contract;  Understanding and approach to the proposed scope of work in Fountain Valley; and,  Overall ability to undertake the management of the RFQ scope of work.

After careful consideration and evaluation of proposals, staff selected thirteen (13) consultants.

While all consultants who submitted proposals have some degree of qualifications, City staff recommends limiting the list of approved consultants to no more than four (4) of the most qualified and capable consultants for each RFQ specialty. This recommendation provides for redundancy in available service, increases the likelihood that selected consultants will receive work from the City, and allows the City to ensure competitively priced proposals from the OnCall list of consultants.

Below is a summary of the thirteen (13) consultants recommended for On-Call services, and their various areas of expertise.

Recommended Consultants List
No Consultant Specialty/Expertise Score
1 Black O’Dowd and Associates, Inc. Architectural 874.16 2 Westgroup Designs, Inc. Architectural 841.37
3 Architerra Design Group Architectural 835.09
4 Schmidt Design Group Architectural 823.21
5 MKN & Associates Utility Design 853.43
6 JIG Consultants Utility Design 838.37
7 Onward Engineering Utility Design 837.50
8 Psomas Utility Design 826.11
9 Arcadis U.S., Inc. Value Engineering 902.50
10 Klemanowicz & Associates Inc. Value Engineering 886.67 11 Ninyo & Moore Geotechnical and Environmental
Sciences Consultants
Material Testing 834.40
12 The Converse Professional Group Material Testing 830.12 13 Twining, Inc. Material Testing 817.39
(Note: A detailed summary is attached. PlanetBids Evaluation Summary – Attachment Nos. 5-8) It should be noted that the City reserves the right to cancel any of these contracts for any reason, put them on hold, or move on to a different consultant. Execution of an On-Call contract with the City does not guarantee that a consulting firm will receive work during the On-Call period. It is the intent of the Public Works Department to spread the work amongst the firms and award specific projects to firms that are most suited and available to complete the specific type of project.

FISCAL REVIEW:

Each consultant has a cumulative maximum not-to-exceed limit of $600,000 for the three (3) year term of the contract.

No costs are associated with the recommended action. Costs will be incurred for specific projects and services in compliance with the City-Council approved budgets. The various costs for the services provided are included as part of the Capital Improvement Program Budget for each fiscal year.

On-Call Consultant Services
April 15, 2025

PUBLIC NOTIFICATION:

Not applicable.

ENVIRONMENTAL IMPACT REVIEW:

Not applicable.

ATTORNEY REVIEW:

The Attorney for the City has reviewed and approved the thirteen (13) contracts for the OnCall list for consultant services.

ALTERNATIVES:

Alternative No. 1: Approve the On-Call list of qualified consultants for various as-needed consultant services and award contracts to the list of thirteen (13) qualified consultants for an amount not-to-exceed $600,000 per contract for a three-year term. This is the recommended action.

Alternative No. 2: Do not award the On-Call contracts. This is not the recommended action because without the ability to use On-Call list of qualified consultants, soliciting consultant services for City projects will take significantly more time and may significantly impact project delivery timelines.

RECOMMENDATION:

It is recommended that the City Council approve the On-Call list of qualified consultants for various as-needed consultant services and award contracts to the list of thirteen (13) qualified consultants for an amount not-to-exceed $600,000 per contract for a three-year term.

Support by: Terri Phan, Management Aide
Prepared by: Jessenia Penaloza, Assistant Engineer
Reviewed by: Kyle Knoke, P.E., Senior Civil Engineer
Reviewed by: Temo Galvez, P.E., Deputy Public Works Director / City Engineer Approved by: Scott Smith, P.E., Director of Public Works Fiscal Review by: Ryan Smith, Finance Director / City Treasurer Approved by: Maggie Le, City Manager
Attachment 1: RFQ 24-007 As-Needed Architectural Design Services Attachment 2: RFQ 24-009 As-Needed Utility Design Services Attachment 3: RFQ 24-012 As-Needed Value Engineering Services Attachment 4: RFQ 24-014 As-Needed Material Testing Services Attachment 5: Evaluation Summary for As-Needed Architectural Design Services

On-Call Consultant Services
April 15, 2025

Attachment 6: Evaluation Summary for As-Needed Utility Design Services Attachment 7: Evaluation Summary for As-Needed Value Engineering Services Attachment 8: Evaluation Summary for As-Needed Material Testing Services Attachment 9: Black O’Dowd and Associates, Inc. Contract Attachment 10: Westgroup Designs, Inc. Contract
Attachment 11: Architerra Design Group Contract
Attachment 12: Schmidt Design Group Contract
Attachment 13: MKN & Associates Contract
Attachment 14: JIG Consultants Contract
Attachment 15: Onward Engineering Contract
Attachment 16: Psomas Contract
Attachment 17: Arcadis U.S., Inc. Contract
Attachment 18: Klemanowicz & Associates Inc.

Attachment 19: Ninyo & Moore Geotechnical and Environmental Sciences Consultants Contract
Attachment 20: The Converse Professional Group Contract Attachment 21: Twining, Inc. Contract

City of Fountain Valley
Electronic submittal of Request for Qualifications
RFQ #24-007
As-Needed Architectural Design Services
Questions Deadline:
4:00 p.m., PST, Thursday, August 8, 2024
Submittal Due Date:
4:00 p.m., PST, Thursday, August 22, 2024
City Contact:

Amanda McCall, Mgmt. Analyst / Purchasing Officer
email: [email protected]
Phone No. (714) 593-4413
CITY OF FOUNTAIN VALLEY’S ELECTRONIC BIDDING SITE, PLANETBIDS *Read Upload Instructions*
for important information on the best time to upload proposals (Issued July 16, 2024)

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.007
2024 As-Needed Architectual Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 1 | Page
Background Information
Background
The City of Fountain Valley is a general law city that has operated under the council-manager form of government since its incorporation in 1957. The City is located in Orange County, California, and is located roughly 30 miles southeast of Los Angeles and 90 miles northwest of San Diego. The City has an estimated population of 56,920 and has a land area of 9.75 square miles. The City is a full-service City that offers a range of municipal services that includes, but is not limited to: police and fire protection; water and sewer utility operations; building and safety; development services for land use planning, and zoning; housing and community development; and a full range of recreation and cultural activities.

Purpose
The City is pleased to issue this Request for Qualifications (RFQ) for qualified consultant to perform As-needed Architectural Design Services for various capital improvement projects.

Projects may include, but are not limited to, arterial median landscape projects, parkway landscape improvement projects, public park facility improvement projects, ADA compliance improvement projects and government building improvement projects. Qualified firms shall provide consulting services on an “as-needed” basis. The contract will be for a minimum 3-year term.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.007
2024 As-Needed Architectual Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 2 | Page

PROJECT / SCOPE OF WORK OVERVIEW
The City of Fountain Valley is seeking the services of qualified public works and engineering design professionals to perform architectural design services including the preparation of “Turn Key” design Plans, Estimates and Specifications for the City.

1. All design elements shall be compliant with the applicable City, State, and Federal standards, including ADA.

2. Where the City has secured grant funding, all design packages shall include provisions to maintain compliance with the requirements of the grant funding programs and the agency providing the source of funds.

3. In cases where WQMPs are required, the consultant shall prepare all plans and documents related thereto

4. Coordination with other government agencies including neighboring cities, the County of Orange, OCTA, Caltrans, etc.

Design work may include but not be limited to:
o Public Park Facility Improvements
o Public Building Improvements
o Median Landscape Improvements
o Parkway Landscape Improvements
o ADA Compliance Improvements
A. When chosen to prepare work for a specific project, the consultant will be responsible for the following deliverables:

PS & E
• Three (3) copies of PS&E at 30%, 90%, and 100% design level. • One reproducible master and three (3) copies of the Final PS & E. • Digital Raw Format files including original AutoCAD files shall be surrendered to the City as the rightful property of the City upon completion of the work.

B. The consultant shall be available to meet on a monthly basis and/or as required for with the CITY team to present and discuss the above design concepts and to receive direction, compare construction costs with available budgets, obtain feedback and CITY approval. The consultant should also be available to attend City Council or Planning Commission meetings if needed.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.007
2024 As-Needed Architectual Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 3 | Page

CONTENT OF RESPONSES
Responses submitted to the City should include the following components:

1. Cover Letter
a. A cover letter signed by the individual authorized to represent / negotiate on behalf of the responding firm.

2. Firm Qualifications
The information requested in this section must describe the qualifications of the firm and key staff performing projects preferably within the past seven (7) years in Orange County/Los Angeles County to demonstrate competence to perform these services.

Information shall include:

a. An overview of qualifications for the firm, which should include length of time that your firm has provided the services being requested in this Request for Qualifications. Special Note: Consultants shall identify their qualifying area of expertise.
b. The key personnel that have participated on named projects and their specific responsibilities and years of experience with respect to this scope of work. c. Please provide an organization chart which lists all key individual(s) who will be working on projects and indicate the function that each will perform. d. Please also include the resume(s) / background of all key individuals from the firm who will be working directly and regularly on this initiative with the City as well as their roles. Clearly identify the project manager/lead who will be responsible for the day-to-day management of the contract.
e. Please include an outline of current relevant projects being coordinated in the southern California region. Responses should demonstrate specific details relating to items as specified in the scope of work.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.007
2024 As-Needed Architectual Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 4 | Page
f. Please provide 5 references from current clients or past clients, preferably Orange County/ Los Angeles County Public Agency, within the last 2 years, that have received similar services from your firm. Please provide the following information to ensure easy contact:
• Including but not limited to, name of project, name, address, email, and phone number of individual(s) to contact for referral. • Brief Description (i.e. project scope, construction costs, etc.) • Project Manager on the project who also is the PM on the Proposal and Key Personnel
• Start/Finish (months and years)

3. Understanding of and Proposed Approach to the RFQ Scope of Work:
a. This section must describe your understanding of the City, the objectives to be accomplished, innovative approaches, and solutions to similar projects that would be undertaken by the City, and detailed descriptions of efforts your firm will undertake to achieve client satisfaction, as outlined on Page 3 of this RFQ (Project / Scope of Work Overview).

4. Estimated Costs
a. In an effort to save time, interested proposers shall concurrently submit a detailed hourly rate schedule, which is to be uploaded under Cost File in PlanetBids.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.007
2024 As-Needed Architectual Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 5 | Page

SUBMITTAL GUIDELINES
Respondents are required to submit the following:
• Complete written proposals must be submitted electronically in PDF file format via the www.Planetbids.com website no later than 4:00 p.m. (PST) on Thursday, August 22, 2024. Proposals will not be accepted after the deadline. Faxed or emailed proposals will not be accepted.
• Please review the How to upload Electronic Proposals prior to due date. This will ensure proper and timely electronic submittal of proposal.
• Proposals shall be prepared with sufficient details to allow for thorough evaluation and comparative analysis.
• The RFQ shall not exceed twenty (20) single sided standard size (8.5” X 11”) pages.

Questions about this RFQ must be directed in writing through the Planetbids Q&A tab no later than 4:00 p.m. (PST) on August 8, 2024 for response.

All questions regarding this RFQ shall be submitted electronically in PlanetBids up to the Question and Answer (Q&A) deadline. All project correspondence will be posted in PlanetBids. It is the responsibility of the Proposers to check the website regularly for information updates, clarifications, and addenda. At the Agency’s discretion, Proposers requests for clarifications may or may not be responded to.

It is important to note that the City reserves the right to reject any and all responses. The City will not be liable for, nor pay for any costs incurred by responding firms relating to the preparation of the response. An explicit provision of this RFQ is than any oral communication is not binding on the City’s RFQ response process or selection criteria.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.007
2024 As-Needed Architectual Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 6 | Page

SELECTION OF FIRM
RFQ Assessment Process
The City will coordinate a review and evaluation of all responses received by the City in response to this RFQ. As part of the assessment process, the City will place particular emphasis on the qualifications / experience of the individuals assigned to the project; directly relevant qualifications / experience of the firm; the ability for the firm to undertake the management of the RFQ scope of work; and each firm’s understanding and proposed approach to the project. The following specific criteria will be used in the evaluation process:

1. Qualifications and experience of the individuals assigned to the contract

2. Qualifications and experience of the responding firm

3. Overall ability to undertake the management of the RFQ scope of work for City’s construction management and/or inspection services.

4. Understanding and approach to the proposed scope of work in Fountain Valley After assessing the responses received, the City plans to enter into an initial 3-year agreement with the selected consultant(s). The City may enter into agreements with several service providers, based on City needs and the qualifications of the responding firms. Additional contract details will be developed with the identified specialist(s), based on the provisions of the response submitted be each responding firm
Overall Assessment / Selection Process
After assessing all of the responses received, the most qualified respondents will be invited to participate in an interview with City staff. Following that interview process, the City will identify a selected specialist(s) to partner with on this project. The selected specialist(s) will be asked to enter into a Professional Service Contract with the City. The anticipated timeline for these next steps is as follows:

RFQ Submittal Deadline: Thursday, August 22, 2024
Interviews w/ Selected Firms: Tentatively the Week of September 30, 2024 Selection of Firm(s): Tuesday, October 15, 2024

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.007
2024 As-Needed Architectual Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 7 | Page
The City makes no guarantee to the amount of work that will be made available. Only recently, has the current “as-needed” list been needed to augment City Staff and to provide services.

Compensation for consultant services shall be based on hourly rates, and is typically a negotiated “not to exceed” agreed amount by the Consultant and City prior to the execution of the “Asneeded” Consultant Services Agreement (and the overall Consultant Services process as described below). The Consultant Services generally entails agreeing on the staff assigned, work plan, estimated cost, and materials costs. Payment will not be made until work product is delivered and deemed acceptable by the City.

Disclaimer
This RFQ does not commit the City either to issue a RFP, award a contract, or to pay any costs incurred in the preparation of the RFQ response. The City reserves the right to extend the due date for the RFQ, accept or reject any or all qualifications submittals received as a result of this request, negotiate with any qualified consultant or cancel this RFQ in part or in its entirety without penalty.

Assigned Representatives
The City will assign a responsible representative to administer the contract and to assist the consultant in obtaining information. The consultant shall also assign a responsible representative (project manager) and an alternate, who shall be identified in the RFQ response. The consultant’s representative will remain in responsible charge of the consultant’s duties from the notice-to proceed through project completion. If the consultant’s primary representative should be unable to continue with the project, then the alternate representative identified in the RFQ response shall become the project manager. Any substitution of representatives or sub-consultants identified in the RFQ response shall first be approved in writing by the City’s representative. The City reserves the right to review and approve/disapprove all key staff and sub-consultant substitution or removal, and may consider such changes not approved to be a breach of contract.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.007
2024 As-Needed Architectual Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 8 | Page
Consultant Services Process
Following the execution of a Consultant Services Agreement on “As-needed” agreement, projects may be assigned on a qualification –based selection process. The City will issue Projects one of two ways depending on 1) specialized work and/or 2) Qualified staff availability 1) Specialized Work – The City will provide all consultants with a scope of work and desired schedule, and the consultants will be invited to submit work plans, proposed staff, hours and schedule. The City construction manager will review the work plans with the City Project Manager and issue an addendum to the highest quality and qualified consultant response based on the qualifications of staff, schedule, and work plan (ranked by equally weighting the above criteria).
2) Standard Public Works Improvements - City will review the amounts of past task orders and assign task orders to provide work fairly to the firms on the as needed agreements; or on a rotational basis keeping fairness in mind as the top ranked firms are presumed or expected to be highly qualified.

The City will contact Consultant to agree on final scope, schedule and work plan, and not to exceed amount, and deliverables. Upon agreement, the City will issue a Purchase Order which shall be considered as the “Notice to Proceed” and authorizes work. If agreement cannot be reached or a Consultant is not available, the City will approach the next highest ranked response or next consultant deserving a task order.

City of Fountain Valley
Electronic submittal of Request for Qualifications
RFQ #24.009
As-Needed Utility Design Services
Questions Deadline:
4:00 p.m., PST, Thursday, August 8, 2024
Submittal Due Date:
4:00 p.m., PST, Thursday, August 22, 2024
City Contact:

Amanda McCall, Mgmt. Analyst / Purchasing Officer
email: [email protected]
Phone No. (714) 593-4413
CITY OF FOUNTAIN VALLEY’S ELECTRONIC BIDDING SITE, PLANETBIDS *Read Upload Instructions*
for important information on the best time to upload proposals (Issued July 16, 2024)

CITY OF FOUNTAIN VALLEY
Design Services RFQ
2024 As-Needed Utility Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 1 | Page
Background Information
Background
The City of Fountain Valley is a general law city that has operated under the council-manager form of government since its incorporation in 1957. The City is located in Orange County, California, and is located roughly 30 miles southeast of Los Angeles and 90 miles northwest of San Diego. The City has an estimated population of 56,920 and has a land area of 9.75 square miles. The City is a full-service City that offers a range of municipal services that includes, but is not limited to: police and fire protection; water and sewer utility operations; building and safety; development services for land use planning, and zoning; housing and community development; and a full range of recreation and cultural activities.

Purpose
The City is pleased to issue this Request for Qualifications (RFQ) for qualified consultant to perform As-needed Utility Design Services for various capital improvement projects. Projects may include, but are not limited to, sewer line rehabilitation projects, sewer manhole rehabilitation projects, water main replacement projects, water valve replacement projects, drainage facility improvement projects, water reservoir facilities. Qualified firms shall provide consulting services on an “as-needed” basis. The contract will be for a minimum 3-year term.

CITY OF FOUNTAIN VALLEY
Design Services RFQ
2024 As-Needed Utility Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 2 | Page

PROJECT / SCOPE OF WORK OVERVIEW
The City of Fountain Valley is seeking the services of qualified public works and engineering design professionals to perform utility design services including the preparation of “Turn Key” Design Plans, Estimates and Specifications for the City.

1. All design elements shall be compliant with the applicable City, State, and Federal standards, including ADA.

2. Where the City has secured grant funding, all design packages shall include provisions to maintain compliance with the requirements of the grant funding programs and the agency providing the source of funds.

3. In cases where WQMPs are required, the consultant shall prepare all plans and documents related thereto

4. Coordination with other government agencies including neighboring cities, the County of Orange, OCTA, Caltrans, etc.

Design work may include but is not limited to:
o Sewer Line Rehabilitation
o Sewer Manhole Rehabilitation
o Water Main Replacement
o Drainage Facility Improvements
o Water Reservoir Facility Improvements & Pump Station
A. When chosen to prepare work for a specific project, the consultant will be responsible for the following deliverables:

PS & E
• Three (3) copies of PS&E at 30%, 90%, and 100% design level. • One reproducible master and three (3) copies of the Final PS & E. • Digital Raw Format files including original AutoCAD files shall be surrendered to the City as the rightful property of the City upon completion of the work.

B. The consultant shall be available to meet on a monthly basis and/or as required for with the CITY team to present and discuss the above design concepts and to receive direction, compare construction costs with available budgets, obtain feedback and CITY approval. The consultant should also be available to attend City Council or Planning Commission meetings if needed.

CITY OF FOUNTAIN VALLEY
Design Services RFQ
2024 As-Needed Utility Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 3 | Page

CONTENT OF RESPONSES
Responses submitted to the City should include the following components:

1. Cover Letter
a. A cover letter signed by the individual authorized to represent / negotiate on behalf of the responding firm.

2. Firm Qualifications
The information requested in this section must describe the qualifications of the firm and key staff performing projects preferably within the past seven (7) years in Orange County/Los Angeles County to demonstrate competence to perform these services.

Information shall include:

a. An overview of qualifications for the firm, which should include length of time that your firm has provided the services being requested in this Request for Qualifications. Special Note: Consultants shall identify their qualifying area of expertise.
b. The key personnel that have participated on named projects and their specific responsibilities and years of experience with respect to this scope of work. c. Please provide an organization chart which lists all key individual(s) who will be working on projects and indicate the function that each will perform. d. Please also include the resume(s) / background of all key individuals from the firm who will be working directly and regularly on this initiative with the City as well as their roles. Clearly identify the project manager/lead who will be responsible for the day-to-day management of the contract.
e. Please include an outline of current relevant projects being coordinated in the southern California region. Responses should demonstrate specific details relating to items as specified in the scope of work.

CITY OF FOUNTAIN VALLEY
Design Services RFQ
2024 As-Needed Utility Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 4 | Page
f. Please provide 5 references from current clients or past clients, preferably Orange County/ Los Angeles County Public Agency, within the last 2 years, that have received similar services from your firm. Please provide the following information to ensure easy contact:
• Including but not limited to, name of project, name, address, email, and phone number of individual(s) to contact for referral. • Brief Description (i.e. miles of street rehabilitation, construction costs, etc.)
• Project Manager on the project who also is the PM on the Proposal and Key Personnel
• Start/Finish (months and years)

3. Understanding of and Proposed Approach to the RFQ Scope of Work:
a. This section must describe your understanding of the City, the objectives to be accomplished, innovative approaches, and solutions to similar projects that would be undertaken by the City, and detailed descriptions of efforts your firm will undertake to achieve client satisfaction, as outlined on Page 3 of this RFQ (Project / Scope of Work Overview).

4. Estimated Costs
a. In an effort to save time, interested proposers shall concurrently submit a detailed hourly rate schedule, which is to be uploaded under Cost File in PlanetBids.

CITY OF FOUNTAIN VALLEY
Design Services RFQ
2024 As-Needed Utility Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 5 | Page

SUBMITTAL GUIDELINES
Respondents are required to submit the following:
• Complete written proposals must be submitted electronically in PDF file format via the www.Planetbids.com website no later than 4:00 p.m. (PST) on Thursday, August 22, 2024. Proposals will not be accepted after the deadline. Faxed or emailed proposals will not be accepted.
• Please review the How to upload Electronic Proposals prior to due date. This will ensure proper and timely electronic submittal of proposal.
• Proposals shall be prepared with sufficient details to allow for thorough evaluation and comparative analysis.
• The RFQ shall not exceed twenty (20) single sided standard size (8.5” X 11”) pages.

Questions about this RFQ must be directed in writing through the Planetbids Q&A tab no later than 4:00 p.m. (PST) on August 8, 2024 for response.

All questions regarding this RFQ shall be submitted electronically in PlanetBids up to the Question and Answer (Q&A) deadline. All project correspondence will be posted in PlanetBids. It is the responsibility of the Proposers to check the website regularly for information updates, clarifications, and addenda. At the Agency’s discretion, Proposers requests for clarifications may or may not be responded to.

It is important to note that the City reserves the right to reject any and all responses. The City will not be liable for, nor pay for any costs incurred by responding firms relating to the preparation of the response. An explicit provision of this RFQ is than any oral communication is not binding on the City’s RFQ response process or selection criteria.

CITY OF FOUNTAIN VALLEY
Design Services RFQ
2024 As-Needed Utility Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 6 | Page

SELECTION OF FIRM
RFQ Assessment Process
The City will coordinate a review and evaluation of all responses received by the City in response to this RFQ. As part of the assessment process, the City will place particular emphasis on the qualifications / experience of the individuals assigned to the project; directly relevant qualifications / experience of the firm; the ability for the firm to undertake the management of the RFQ scope of work; and each firm’s understanding and proposed approach to the project. The following specific criteria will be used in the evaluation process:

1. Qualifications and experience of the individuals assigned to the contract

2. Qualifications and experience of the responding firm

3. Overall ability to undertake the management of the RFQ scope of work for City’s construction management and/or inspection services.

4. Understanding and approach to the proposed scope of work in Fountain Valley After assessing the responses received, the City plans to enter into an initial 3 year agreement with the selected consultant(s). The City may enter into agreements with several service providers, based on City needs and the qualifications of the responding firms. Additional contract details will be developed with the identified specialist(s), based on the provisions of the response submitted be each responding firm
Overall Assessment / Selection Process
After assessing all of the responses received, the most qualified respondents will be invited to participate in an interview with City staff. Following that interview process, the City will identify a selected specialist(s) to partner with on this project. The selected specialist(s) will be asked to enter into a Professional Service Contract with the City. The anticipated timeline for these next steps is as follows:

RFQ Submittal Deadline: Thursday, August 22, 2024
Interviews w/ Selected Firms: Tentatively the Week of September 30, 2024 Selection of Firm(s): Tuesday, October 15, 2024

CITY OF FOUNTAIN VALLEY
Design Services RFQ
2024 As-Needed Utility Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 7 | Page
The City makes no guarantee to the amount of work that will be made available. Only recently, has the current “as-needed” list been needed to augment City Staff and to provide services.

Compensation for consultant services shall be based on hourly rates, and is typically a negotiated “not to exceed” agreed amount by the Consultant and City prior to the execution of the “Asneeded” Consultant Services Agreement (and the overall Consultant Services process as described below). The Consultant Services generally entails agreeing on the staff assigned, work plan, estimated cost, and materials costs. Payment will not be made until work product is delivered and deemed acceptable by the City.

Disclaimer
This RFQ does not commit the City either to issue a RFP, award a contract, or to pay any costs incurred in the preparation of the RFQ response. The City reserves the right to extend the due date for the RFQ, accept or reject any or all qualifications submittals received as a result of this request, negotiate with any qualified consultant or cancel this RFQ in part or in its entirety without penalty.

Assigned Representatives
The City will assign a responsible representative to administer the contract and to assist the consultant in obtaining information. The consultant shall also assign a responsible representative (project manager) and an alternate, who shall be identified in the RFQ response. The consultant’s representative will remain in responsible charge of the consultant’s duties from the notice-to proceed through project completion. If the consultant’s primary representative should be unable to continue with the project, then the alternate representative identified in the RFQ response shall become the project manager. Any substitution of representatives or sub-consultants identified in the RFQ response shall first be approved in writing by the City’s representative. The City reserves the right to review and approve/disapprove all key staff and sub-consultant substitution or removal, and may consider such changes not approved to be a breach of contract.

CITY OF FOUNTAIN VALLEY
Design Services RFQ
2024 As-Needed Utility Design Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 8 | Page
Consultant Services Process
Following the execution of a Consultant Services Agreement on “As-needed” agreement, projects may be assigned on a qualification –based selection process. The City will issue Projects one of two ways depending on 1) specialized work and/or 2) Qualified staff availability 1) Specialized Work – The City will provide all consultants with a scope of work and desired schedule, and the consultants will be invited to submit work plans, proposed staff, hours and schedule. The City construction manager will review the work plans with the City Project Manager and issue an addendum to the highest quality and qualified consultant response based on the qualifications of staff, schedule, and work plan (ranked by equally weighting the above criteria).
2) Standard Public Works Improvements - City will review the amounts of past task orders and assign task orders to provide work fairly to the firms on the as needed agreements; or on a rotational basis keeping fairness in mind as the top ranked firms are presumed or expected to be highly qualified.

The City will contact Consultant to agree on final scope, schedule and work plan, and not to exceed amount, and deliverables. Upon agreement, the City will issue a Purchase Order which shall be considered as the “Notice to Proceed” and authorizes work. If agreement cannot be reached or a Consultant is not available, the City will approach the next highest ranked response or next consultant deserving a task order.

City of Fountain Valley
Electronic submittal of Request for Qualifications
RFQ #24.012
As-Needed Value Engineering Services
Questions Deadline:
4:00 p.m., PST, Thursday, August 8, 2024
Submittal Due Date:
4:00 p.m., PST, Thursday, August 22, 2024
City Contact:

Amanda McCall, Mgmt. Analyst / Purchasing Officer
email: [email protected]
Phone No. (714) 593-4413
CITY OF FOUNTAIN VALLEY’S ELECTRONIC BIDDING SITE, PLANETBIDS *Read Upload Instructions*
for important information on the best time to upload proposals (Issued July 16, 2024)

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.012
2024 As-Needed Value Engineering Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 1 | Page
Background Information
Background
The City of Fountain Valley is a general law city that has operated under the council-manager form of government since its incorporation in 1957. The City is located in Orange County, California, and is located roughly 30 miles southeast of Los Angeles and 90 miles northwest of San Diego. The City has an estimated population of 56,920 and has a land area of 9.75 square miles. The City is a full-service City that offers a range of municipal services that includes, but is not limited to: police and fire protection; water and sewer utility operations; building and safety; development services for land use planning, and zoning; housing and community development; and a full range of recreation and cultural activities.

Purpose
The City is pleased to issue this Request for Qualifications (RFQ) for qualified consultants to perform As-needed Value Engineering Services for various capital improvement projects.

Services may include, but are not limited to, engineering cost and constructability review, CEQA analysis, and conceptual design. Qualified firms shall provide consulting services on an “asneeded” basis. The contract will be for a minimum 3-year term.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.012
2024 As-Needed Value Engineering Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 2 | Page

PROJECT / SCOPE OF WORK OVERVIEW
The City of Fountain Valley is seeking the services of qualified consultants to perform value engineering services including the preparation of technical memorandums and estimates for the City.

1. All design elements shall be compliant with the applicable City, State, and Federal standards, including ADA.

2. Where the City has secured grant funding, all deliverables shall include provisions to maintain compliance with the requirements of the grant funding programs and the agency providing the source of funds.

3. Coordination with other government agencies including neighboring cities, the County of Orange, OCTA, Caltrans, etc.

Services may include but are not limited to:
o Engineering Cost and Constructability Review
o CEQA Analysis
o Conceptual Design
A. When chosen to prepare work for a specific project, the consultant will be responsible for the following deliverables:

Technical Memorandums/Reports/Estimates
• Three (3) copies of Technical Memorandums/Reports/Estimates at 30%, 90%, and 100% design level.
• One reproducible master and three (3) copies of the Final Technical Memorandum/Report/Estimate.
• Any Digital Raw Format files shall be surrendered to the City as the rightful property of the City upon completion of the work.

B. The consultant shall be available to meet on a monthly basis and/or as required for with the CITY team to present and discuss the above design concepts and to receive direction, compare construction costs with available budgets, obtain feedback and CITY approval. The consultant should also be available to attend City Council or Planning Commission meetings if needed.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.012
2024 As-Needed Value Engineering Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 3 | Page

CONTENT OF RESPONSES
Responses submitted to the City should include the following components:

1. Cover Letter
a. A cover letter signed by the individual authorized to represent / negotiate on behalf of the responding firm.

2. Firm Qualifications
The information requested in this section must describe the qualifications of the firm and key staff performing projects preferably within the past seven (7) years in Orange County/Los Angeles County to demonstrate competence to perform these services.

Information shall include:

a. An overview of qualifications for the firm, which should include length of time that your firm has provided the services being requested in this Request for Qualifications. Special Note: Consultants shall identify their qualifying area of expertise.
b. The key personnel that have participated on named projects and their specific responsibilities and years of experience with respect to this scope of work. c. Please provide an organization chart which lists all key individual(s) who will be working on projects and indicate the function that each will perform. d. Please also include the resume(s) / background of all key individuals from the firm who will be working directly and regularly on this initiative with the City as well as their roles. Clearly identify the project manager/lead who will be responsible for the day-to-day management of the contract.
e. Please include an outline of current relevant projects being coordinated in the southern California region. Responses should demonstrate specific details relating to items as specified in the scope of work.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.012
2024 As-Needed Value Engineering Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 4 | Page
f. Please provide 5 references from current clients or past clients, preferably Orange County/ Los Angeles County Public Agency, within the last 2 years, that have received similar services from your firm. Please provide the following information to ensure easy contact:
• Including but not limited to, name of project, name, address, email, and phone number of individual(s) to contact for referral. • Brief Description (i.e. project scope, construction costs, etc.) • Project Manager on the project who also is the PM on the Proposal and Key Personnel
• Start/Finish (months and years)

3. Understanding of and Proposed Approach to the RFQ Scope of Work:
a. This section must describe your understanding of the City, the objectives to be accomplished, innovative approaches, and solutions to similar projects that would be undertaken by the City, and detailed descriptions of efforts your firm will undertake to achieve client satisfaction, as outlined on Page 3 of this RFQ (Project / Scope of Work Overview).

4. Estimated Costs
a. In an effort to save time, interested proposers shall concurrently submit a detailed hourly rate schedule, which is to be uploaded under Cost File in PlanetBids.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.012
2024 As-Needed Value Engineering Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 5 | Page

SUBMITTAL GUIDELINES
Respondents are required to submit the following:
• Complete written proposals must be submitted electronically in PDF file format via the www.Planetbids.com website no later than 4:00 p.m. (PST) on Thursday, August 22, 2024. Proposals will not be accepted after the deadline. Faxed or emailed proposals will not be accepted.
• Please review the How to upload Electronic Proposals prior to due date. This will ensure proper and timely electronic submittal of proposal.
• Proposals shall be prepared with sufficient details to allow for thorough evaluation and comparative analysis.
• The RFQ shall not exceed twenty (20) single sided standard size (8.5” X 11”) pages.

Questions about this RFQ must be directed in writing through the Planetbids Q&A tab no later than 4:00 p.m. (PST) on August 8, 2024 for response.

All questions regarding this RFQ shall be submitted electronically in PlanetBids up to the Question and Answer (Q&A) deadline. All project correspondence will be posted in PlanetBids. It is the responsibility of the Proposers to check the website regularly for information updates, clarifications, and addenda. At the Agency’s discretion, Proposers requests for clarifications may or may not be responded to.

It is important to note that the City reserves the right to reject any and all responses. The City will not be liable for, nor pay for any costs incurred by responding firms relating to the preparation of the response. An explicit provision of this RFQ is than any oral communication is not binding on the City’s RFQ response process or selection criteria.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.012
2024 As-Needed Value Engineering Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 6 | Page

SELECTION OF FIRM
RFQ Assessment Process
The City will coordinate a review and evaluation of all responses received by the City in response to this RFQ. As part of the assessment process, the City will place particular emphasis on the qualifications / experience of the individuals assigned to the project; directly relevant qualifications / experience of the firm; the ability for the firm to undertake the management of the RFQ scope of work; and each firm’s understanding and proposed approach to the project. The following specific criteria will be used in the evaluation process:

1. Qualifications and experience of the individuals assigned to the contract

2. Qualifications and experience of the responding firm

3. Overall ability to undertake the management of the RFQ scope of work for City’s construction management and/or inspection services.

4. Understanding and approach to the proposed scope of work in Fountain Valley After assessing the responses received, the City plans to enter into an initial 3 year agreement with the selected consultant(s). The City may enter into agreements with several service providers, based on City needs and the qualifications of the responding firms. Additional contract details will be developed with the identified specialist(s), based on the provisions of the response submitted be each responding firm
Overall Assessment / Selection Process
After assessing all of the responses received, the most qualified respondents will be invited to participate in an interview with City staff. Following that interview process, the City will identify a selected specialist(s) to partner with on this project. The selected specialist(s) will be asked to enter into a Professional Service Contract with the City. The anticipated timeline for these next steps is as follows:

RFQ Submittal Deadline: Thursday, August 22, 2024
Interviews w/ Selected Firms: Tentatively the Week of September 30, 2024 Selection of Firm(s): Tuesday, October 15, 2024
The City makes no guarantee to the amount of work that will be made available. Only recently, has the current “as-needed” list been needed to augment City Staff and to provide services.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.012
2024 As-Needed Value Engineering Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 7 | Page
Compensation for consultant services shall be based on hourly rates, and is typically a negotiated “not to exceed” agreed amount by the Consultant and City prior to the execution of the “Asneeded” Consultant Services Agreement (and the overall Consultant Services process as described below). The Consultant Services generally entails agreeing on the staff assigned, work plan, estimated cost, and materials costs. Payment will not be made until work product is delivered and deemed acceptable by the City.

Disclaimer
This RFQ does not commit the City either to issue a RFP, award a contract, or to pay any costs incurred in the preparation of the RFQ response. The City reserves the right to extend the due date for the RFQ, accept or reject any or all qualifications submittals received as a result of this request, negotiate with any qualified consultant or cancel this RFQ in part or in its entirety without penalty.

Assigned Representatives
The City will assign a responsible representative to administer the contract and to assist the consultant in obtaining information. The consultant shall also assign a responsible representative (project manager) and an alternate, who shall be identified in the RFQ response. The consultant’s representative will remain in responsible charge of the consultant’s duties from the notice-to proceed through project completion. If the consultant’s primary representative should be unable to continue with the project, then the alternate representative identified in the RFQ response shall become the project manager. Any substitution of representatives or sub-consultants identified in the RFQ response shall first be approved in writing by the City’s representative. The City reserves the right to review and approve/disapprove all key staff and sub-consultant substitution or removal, and may consider such changes not approved to be a breach of contract.

CITY OF FOUNTAIN VALLEY
Design Services RFQ 24.012
2024 As-Needed Value Engineering Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 8 | Page
Consultant Services Process
Following the execution of a Consultant Services Agreement on “As-needed” agreement, projects may be assigned on a qualification –based selection process. The City will issue Projects one of two ways depending on 1) specialized work and/or 2) Qualified staff availability 1) Specialized Work – The City will provide all consultants with a scope of work and desired schedule, and the consultants will be invited to submit work plans, proposed staff, hours and schedule. The City construction manager will review the work plans with the City Project Manager and issue an addendum to the highest quality and qualified consultant response based on the qualifications of staff, schedule, and work plan (ranked by equally weighting the above criteria).
2) Standard Public Works Improvements - City will review the amounts of past task orders and assign task orders to provide work fairly to the firms on the as needed agreements; or on a rotational basis keeping fairness in mind as the top ranked firms are presumed or expected to be highly qualified.

The City will contact Consultant to agree on final scope, schedule and work plan, and not to exceed amount, and deliverables. Upon agreement, the City will issue a Purchase Order which shall be considered as the “Notice to Proceed” and authorizes work. If agreement cannot be reached or a Consultant is not available, the City will approach the next highest ranked response or next consultant deserving a task order.

City of Fountain Valley
Electronic submittal of Request for Qualifications
RFQ #24.014
As-Needed Material Testing Services
Questions Deadline:
4:00 p.m., PST, Thursday, August 8, 2024
Submittal Due Date:
4:00 p.m., PST, Thursday, August 22, 2024
City Contact:

Amanda McCall, Mgmt. Analyst / Purchasing Officer
email: [email protected]
Phone No. (714) 593-4413
CITY OF FOUNTAIN VALLEY’S ELECTRONIC BIDDING SITE, PLANETBIDS *Read Upload Instructions*
for important information on the best time to upload proposals (Issued July 16, 2024)

CITY OF FOUNTAIN VALLEY
Material Testing Services RFQ 24.014
2024 - As-Needed Material Testing Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 1 | Page
Background Information
Background
The City of Fountain Valley is a general law city that has operated under the council-manager form of government since its incorporation in 1957. The City is located in Orange County, California, and is located roughly 30 miles southeast of Los Angeles and 90 miles northwest of San Diego. The City has an estimated population of 56,920 and has a land area of 9.75 square miles. The City is a full-service City that offers a range of municipal services that includes, but is not limited to: police and fire protection; water and sewer utility operations; building and safety; development services for land use planning, and zoning; housing and community development; and a full range of recreation and cultural activities.

Purpose
The City is pleased to issue this Request for Qualifications (RFQ) for qualified consultant to perform As-needed Material Testing Services for various capital improvement. Projects include but are not not limited to; arterial and residential pavement rehabilitation and resurfacing projects, sewer line structural repairs, sidewalk improvement projects, arterial median landscape projects, public building improvements, water line improvements, water well rehabilitation, and traffic signal improvements. Qualified firms shall provide consulting services on an “as-needed” basis. The contract will be for a minimum 3-year term.

CITY OF FOUNTAIN VALLEY
Material Testing Services RFQ 24.014
2024 - As-Needed Material Testing Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 2 | Page

PROJECT / SCOPE OF WORK OVERVIEW
The City of Fountain Valley is seeking the services of qualified material testing and laboratory professional to assist in verification of materials for various capital improvement projects including arterial and residential pavement rehabilitation and resurfacing projects, sewer line structural repairs, sidewalk improvement projects and arterial median landscape projects. Testing and inspection is to be done in accordance with applicable City Standard Plans, Greenbook Specifications, Caltrans Standards, and project Plans and Specifications.

As-needed duties include, but are not limited to, the following:
• Thorough familiarization of the Plans and Specifications as they apply to the material to be inspected and tested.
• Field observation and compaction testing during subgrade preparation for pavement and/or concrete. Including roadway subgrade and utility trench backfill.
• Field observation and random sampling of concrete placement for curb, gutter, sidewalk, and median construction.
• Field observation and compaction testing during all asphalt concrete paving operations.
• Batch plant inspection and sampling during the asphalt concrete production phase.
• Laboratory testing of applicable and appropriate materials used during all stages of construction. Including, but not limited to extraction-stability-unit weight gradation, maximum density test, and sand equivalent/gradation. • Material testing agents shall prepare and submit daily written reports with copies for City staff and the job superintendent.
• Recommendations for undesirable soil condition mitigation. • Provide all necessary field documentation associated with the preparation of federal paperwork for compliance with the requirements of the Caltrans Local Assistance Procedures Manual.
• At the conclusion of construction, preparation of a Final Inspection Report that details a professional opinion of the inspection and testing performed shall be submitted. This report shall detail and summarize the construction activities, conditions, and results of all tests and inspections.

The consultant shall be available to meet on a monthly basis and/or as required for with the CITY team to present and discuss the above design concepts and to receive direction, compare construction costs with available budgets, obtain feedback and CITY approval. The consultant should also be available to attend City Council or Planning Commission meetings if needed.

CITY OF FOUNTAIN VALLEY
Material Testing Services RFQ 24.014
2024 - As-Needed Material Testing Services Final
Submittal Deadline Thursday, August 22, 2024 @ 4:00 p.m. 3 | Page

CONTENT OF RESPONSES
Responses submitted to the City should include the following components:

1. Cover Letter
a. A cover letter signed by the individual authorized to represent / negotiate on behalf of the responding firm.

2. Firm Qualifications
The information requested in this section must describe the qualifications of the firm and key staff performing projects preferably within the past seven (7) years in Orange County/Los Angeles County to demonstrate competence to perform these services.

Information shall include:

a. An overview of qualifications for the firm, which should include length of time that your firm has provided the services being requested in this Request for Qualifications.
b. The key personnel that have participated on named projects and their specific responsibilities and years of experience with respect to this scope of work. c. Please provide an organization chart which lists all key individual(s) who will be working on projects and indicate the function that each will perform. d. Please also include the resume(s) / background of all key individuals from the firm who will be working directly and regularly on this initiative with the City as well as their roles. Clearly identify the project manager/lead who will be responsible for the day-to-day management of the contract.
e. Please include an outline of current relevant projects being coordinated in the southern California region. Responses should demonstrate specific details relating to items as specified in the scope of work.
f. Please provide 5 references from current clients or past clients, preferably Orange County/ Los Angeles County Public Agency, within the last 2 years, that have received similar services from your firm. Please provide the following information to ensure easy contact: