City-Operated Ambulance Program Proposal
September 25, 2025
STARTUP COSTS
Four (4) Type III Ambulances with 8-Year Warranty $1,406,608 Two (2) Cardiac Monitors $150,387
800Hhz Radios x 4 Ambulances $64,150
Initial Stock of EMS Supplies $33,980
Ambulance Personnel PPE (helmets, brush jackets, uniforms) $15,000 Estimated On-boarding Costs (backgrounds, livescan, medicals, psych) $126,780
Personnel (Division Chief, EMS Captain, 12 Ambulance Operators) $238,720 Estimated Fire Station Modifications $100,000
ESTIMATED TOTAL AMBULANCE PROGRAM $2,135,624
Human Resources Technician $36,365
ESTIMATED TOTAL STARTUP COSTS $2,171,989
The proposed city-operated ambulance program replaces possibly unpredictable annual rate escalations inherent to contracted services with fixed operational costs governed by predictable equipment expenditures and stable personnel resolutions. The proposed cityoperated model would enhance the services that the Fountain Valley Fire Department can provide while maintaining the same, robust revenue streams. The table below lists out the cost comparisons over 5-years of a contracted ambulance program versus a city-operated ambulance program. Both programs assume an annual 5% increase in annual cost.
PUBLIC NOTIFICATION
Not applicable.
ENVIRONMENTAL IMPACT REVIEW
Not applicable.
ATTORNEY REVIEW:
The Attorney(s) for the City has reviewed and approved the staff report.
Current Program
Fiscal Year Contracted Program Cost City-Operated Program Costs HR Technician Difference FY 26/27 $1,779,148 $1,737,182 $109,094 $67,128
FY 27/28 $1,868,106 $1,792,567 $114,549 $39,010
FY 28/29 $1,961,511 $1,882,195 $120,276 $40,960
FY 29/30 $2,059,587 $1,976,305 $126,290 $43,008
FY 30/31 $2,162,566 $2,075,120 $132,604 $45,158
Proposed Program
City-Operated Ambulance Program Proposal
September 25, 2025
ALTERNATIVES:
Alternative No. 1:
1. Approve a transition to the proposed City-operated Ambulance Program and direct the Fire Department to coordinate a detailed transition plan, targeting implementation by November 2026.
2. Authorize the appropriation of $1,406,610 from the General Fund to be added to the FY25/26 budget for the purchase of four (4) ambulances with gurney equipment.
Authorize the City Manager, or designee, to select an ambulance vendor, issue a purchase order not to exceed $1,406,608, and execute related financing agreements.
3. Authorize the appropriation of $150,390 from the General Fund to be added to the FY25/26 budget for the purchase of cardiac monitors, and authorize the City Manager, or designee, to select a cardiac monitor vendor, issue a purchase order not to exceed $150,388, and execute related financial agreements.
4. Authorize the appropriation of $64,150 from the General Fund to be added to the FY25/26 budget for the purchase of 800 MHz radios, and authorize the City Manager, or designee, to issue a purchase order to Motorola Solutions, Inc. in the amount of $64,150, and execute related financial agreements.
5. Authorize the appropriation of $175,760 from the General Fund to be added to the FY26/27 annual budget for initial stock of EMS supplies, Ambulance Personnel PPE, and estimated personnel onboarding costs.
6. Authorize the addition of a Human Resources Technician in the HR Department and appropriate an additional $36,370 from the General Fund in the FY 25/26 annual budget and $109,100 from the General Fund in the FY 26/27 annual budget.
7. Authorize the addition of an Administrative Division Chief position, an Administrative Captain position, twelve (12) full-time Ambulance Operator positions, and six (6) parttime Ambulance Operator positions in the Fire Department and appropriate an additional $238,720 from the General Fund in the FY26/27 annual budget.
Alternative No. 2
Do not approve a transition to a City-Operated Ambulance Program and direct Staff to explore other options.
RECOMMENDATION
Staff recommends Alternative No. 1.
City-Operated Ambulance Program Proposal
September 25, 2025
Prepared by: Tim Saiki, Acting Fire Chief
Reviewed by: Vanessa Lassooy, Attorney for the City
Reviewed by: Tania Knauerhaze, Human Resources Director Fiscal review by: Ryan Smith, Finance Director
Approved by: Maggie Le, City Manager
Attachments:
1. Quote from Republic EVS for Four (4) Ambulances
2. Quote for Stryker for Cardiac Monitors
3. Quote from Motorola Solutions, Inc. for Radio Equipment
Qty Price Each Extended Price
4 $298,987.93 $1,195,951.71
4 $26,161.44 $104,645.77
4 $12.25 $49.00
4 $250.00 $1,000.00
4 $325,411.62 $1,301,646.48
Fountain Valley Fire Department
4/30/2025 Garett Adelman 4/30/2025
Signature Date Signature Date
Garett Adelman
Printed Name Printed Name
Director of Sales
Title Title
Offer and Purchase Agreement for: Fountain Valley Fire Department Republic EVS
Signature below represents acceptance of above contract and terms:
Date Offered: April 30, 2025
One Million Three Hundred One Thousand Six Hundred Forty Six Dollars and Forty Eight Cents $1,301,646.48
Four (4) Medix Specialty Vehicles Type III RP-90 on 2025 Ford E-350 4 x 2 Gasoline Powered Chassis, Cutaway Van
Tax (Based on a Rate of 8.75%)
Tire Fee
Offer is based on build quote and any reference drawings if applicable. Prior to ambulance construction, a final engineered build quote will be provided for customer review and approval. Any changes requested may result in additional charges.
Four (4) Medix Specialty Vehicles Type III RP-90 on 2025 Ford E-350 4 x 2 Gasoline Powered Chassis, Cutaway Van
Delivery Terms: Delivery shall be days or less after Receipt of Chassis as well as approved work order and production drawing if applicable. F.O.B. shall be Huntington Beach, CA.
Chassis VIN Number(s): To Be Determined After Production Start Date Quoted prices that include factory rebates are subject to change. If the rebate amount changes or becomes unavailable the difference will be invoiced to the purchaser. Chassis prices are subject to change by the OEM. If the price changes, the difference will be invoiced to the purchaser.
Large ticket items (cot hardware, radio equipment, etc.) may ship prior to construction and will be invoiced to purchaser at that time. Previously invoiced equipment costs will be deducted from the final balance.
Description
HGAC Fee
Total Purchase Price
Payment Terms: 100% of the contract payment is due at time of delivery unless otherwise specified in writing. Title for the ambulance will be delivered within fourteen (14) business days after payment has processed through the financial institution.
Republic EVS
16182 Gothard St, Unit V
Huntington Beach, CA 92647
Quote Summary
Delivery Address Sold To - Shipping
Bill To Account
Name:
FOUNTAIN VALLEY FIRE DEPT Name:
FOUNTAIN VALLEY FIRE DEPT Name:
FOUNTAIN VALLEY FIRE DEPT
Account #:
20040084 Account #:
20040084 Account #:
20040084
Address:
10200 SLATER AVE Address:
10200 SLATER AVE Address:
10200 SLATER AVE
FOUNTAIN VALLEY
FOUNTAIN VALLEY
FOUNTAIN VALLEY
California 92708-4736
California 92708-4736
California 92708-4736
Equipment Products:
# Product Description Qty Sell Price Total
1.0 70335-000042 LP35,EN-US,MAS-SP/CO,MED-CO2,SUN-NIBP,12L,WIFI/
CELL/LN/CPRIN,STD,BT
2 $47,288.00 $94,576.00
2.0 11335-000001 LIFEPAK FLEX Lithium-Ion Battery 4 $850.00 $3,400.00
3.0 11140-000102 LIFEPAK FLEX Battery Charger 2 $2,550.00 $5,100.00
4.0 11140-000131 AC Power Cord (North America, hospital grade) 2 $91.80 $183.60
5.0 11335-000005 LIFEPAK Printer Kit 2 $2,550.00 $5,100.00
6.0 11335-000008 LIFEPAK 35 Storage Bag Kit 2 $510.00 $1,020.00
7.0 11996-000520 LNCS-II Reusable rainbow 8-wavelength Pediatric Sensor 2 $831.30 $1,662.60
Equipment Total: $111,042.20
ProCare Products:
# Product Description Qty Sell Price Total
8.1 LIFEPK35-FLD-PRO Lifepak35 for LP35,EN-US,MAS-SP/CO,MED-CO2,SUN-NIBP,12L,WIFI/
CELL/LN/CPRIN,STD,BT
07/22/2025 - 07/21/2030
√ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service
2 $11,030.80 $22,061.60
ProCare Total: $22,061.60
2 x LP35 for Ambulance program
Quote Number:
11151308 Remit to:
Stryker Sales, LLC
21343 NETWORK PLACE
CHICAGO IL 60673-1213
USA
Version:
1 Prepared For:
FOUNTAIN VALLEY FIRE DEPT
Rep:
Ryan Lovelady
Attn:
Email:
Phone Number:
Quote Date:
07/21/2025
Expiration Date:
10/19/2025
Contract Start:
Contract End:
07/21/2025
07/21/2025
1 This is not an Invoice Page 780
Price Totals:
Estimated Sales Tax (8.750%): $9,716.19
Shipping and Handling: $406.00
Grand Total: $143,225.99
Comments/Terms/Signatures
Comments:
Sourcewell Contract 041823-STY
Prices: In effect for 30 days
Terms: Net 30 Days
Terms and Conditions:
Deal Consummation: This is a quote and not a commitment. This quote is subject to Ꮂnal credit, pricing, and documentation approval. Legal documentation must be signed before your equipment can be delivered. Documentation will be provided upon completion of our review process and your selection of a payment schedule. ConᎲdentiality Notice: Recipient will not disclose to any third party the terms of this quote or any other information, including any pricing or discounts, oᎱered to be provided by Stryker to Recipient in connection with this quote, without Stryker’s prior written approval, except as may be requested by law or by lawful order of any applicable government agency. A copy of Stryker Medical's terms and conditions can be found at https:// techweb.stryker.com/Terms_Conditions/index.html.
2 x LP35 for Ambulance program
Quote Number:
11151308 Remit to:
Stryker Sales, LLC
21343 NETWORK PLACE
CHICAGO IL 60673-1213
USA
Version:
1 Prepared For:
FOUNTAIN VALLEY FIRE DEPT
Rep:
Ryan Lovelady
Attn:
Email:
Phone Number:
Quote Date:
07/21/2025
Expiration Date:
10/19/2025
Contract Start:
Contract End:
07/21/2025
07/21/2025
2 This is not an Invoice Page 781
QUOTE-3223146
FOUNTAIN VALLEY FIRE DEPT, CITY OF
MOBILE AND PORTABLE RADIOS - FIRE
07/28/2025
The design, technical, pricing, and other information (“Information”) furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity providing this quote (“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved. Page 782 07/28/2025
FOUNTAIN VALLEY FIRE DEPT, CITY OF
10200 SLATER AVE
FOUNTAIN VALLEY, CA 92708
RE: Motorola Quote for MOBILE AND PORTABLE RADIOS - FIRE Dear TIM SAIKI,
Motorola Solutions is pleased to present FOUNTAIN VALLEY FIRE DEPT, CITY OF with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs.
Orange County Price Book Agreement #MA-060-21010004
This information is provided to assist you in your evaluation process. Our goal is to provide FOUNTAIN VALLEY FIRE DEPT, CITY OF with the best products and services available in the communications industry. Please direct any questions to Mark Carry at [email protected].
We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote.
Sincerely,
Mark Carry
MR ACCOUNT MANAGER
Motorola Solutions Manufacturer's Representative
QUOTE-3223146
Billing Address:
FOUNTAIN VALLEY FIRE DEPT,
CITY OF
10200 SLATER AVE
FOUNTAIN VALLEY, CA 92708
US
Shipping Address:
FOUNTAIN VALLEY FIRE DEPT,
CITY OF
10200 SLATER AVE
FOUNTAIN VALLEY, CA 92708
US
Quote Date:07/28/2025
Expiration Date:09/01/2025
Quote Created By:
Mark Carry
MR ACCOUNT MANAGER
[email protected]
3102613620
End Customer:
FOUNTAIN VALLEY FIRE DEPT, CITY OF
TIM SAIKI
[email protected]
7145934549
Contract: 22477 - ORANGE COUNTY CA
Summary:
Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents.
Motorola Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms.
Line # Item Number Description Qty Sale Price Ext. Sale Price APX™ 6500 / Enh Series 5.3 APX 6500 MOBILE RADIO
ENCRYPTION�NO DEK�REMOTE
4 $6,374.03 $25,496.12
1 M25URS9PW1BN MOBILE RADIO APX6500 ENHANCED
7/800 MHZ
1a GA09008AA ADD: GROUP SERVICES
1b G996AS SOFTWARE LICENSE ENH: OVER THE
AIR PROVISIONING
1c GA00235AA ADD: NO GPS ANTENNA NEEDED
APX
1d G51AU SOFTWARE LICENSE ENH:
SMARTZONE OPERATION APX6500
1e G67DU ADD: REMOTE MOUNT O7 APXM
1f G78AT ENH: 3 YEAR ESSENTIAL SVC
1g G298AS SOFTWARE LICENSE ENH: ASTRO 25
OTAR W/ MULTIKEY
1h B18CR ADD: AUXILIARY SPKR 7.5 WATT APX
1i G843AH ADD: AES ENCRYPTION AND ADP
QUOTE-3223146
MOBILE AND PORTABLE RADIOS -
FIRE
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
Line # Item Number Description Qty Sale Price Ext. Sale Price 1j GA00805AA ADD: APX O7 CONTROL HEAD
(STANDARD KEYPAD)
1k G444AH ADD: APX CONTROL HEAD
SOFTWARE
1l G335AW ADD: ANT 1/4 WAVE 762-870MHZ
1m G806BL SOFTWARE LICENSE ENH: ASTRO
DIGITAL CAI OP APX
1n W22BA ADD: STD PALM MICROPHONE APX
1o G361AH SOFTWARE LICENSE ENH: P25
TRUNKING SOFTWARE APX
2 NNTN7624C CHARGER, VEHICULAR IMPRES
12VDC HARDWIRE
8 $408.00 $3,264.00
APX™ Radio Management RADIO MANAGEMENT
3 T7914A SOFTWARE LICENSE RADIO
MANAGEMENT ONLINE*
1 $684.40 $684.40
3a UA00049AA ADD: RADIO MANAGEMENT
LICENSES ONLINE
8 APX™ 6000 Series 6.10 APX 6000XE 3.5 WITH
ENCRYPTION AND GREEN HOUSING
4 $6,721.65 $26,886.60
4 H98UCH9PW7BN PORTABLE RADIO APX6000 700/800
MODEL 3.5
4a G996AU ADD: PROGRAMMING OVER P25
(OTAP)
4b Q445AG ADD: APX PERSONNEL
ACCOUNTABILITY
4c Q361AR ADD: P25 9600 BAUD TRUNKING
4d QA02006AA PORTABLE RADIO ENH: APX6000XE
RUGGED RADIO
4e Q58AL ADD: 3Y ESSENTIAL SERVICE
4f QA09008AA ADD: GROUP SERVICES
4g Q498AY SOFTWARE LICENSE ENH: ASTRO 25
OTAR W/ MULTIKEY
4h H38BT ADD: SMARTZONE OPERATION
4i QA09113AB ADD: BASELINE RELEASE SW
4j QA01427AB ALT: IMPACT GREEN HOUSING
4k Q806BM ADD: ASTRO DIGITAL CAI
OPERATION
4l Q629AK SOFTWARE LICENSE ENH: AES
ENCRYPTION AND ADP
QUOTE-3223146
MOBILE AND PORTABLE RADIOS -
FIRE
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
Subtotal $56,331.12
Estimated Tax $4,763.77
Grand Total $61,094.89(USD)
Notes:
● Additional information is required for one or more items on the quote for an order. ● Orange County Price Book Agreement #MA-060-21010004 QUOTE-3223146
MOBILE AND PORTABLE RADIOS -
FIRE
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
Line # Item Number Parametric Data
3 T7914A Incomplete
QUOTE-3223146
MOBILE AND PORTABLE RADIOS -
FIRE
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
Purchase Order Checklist NA OM
Marked as PO/ Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this)
PO Number/ Contract Number
PO Date
Vendor = Motorola Solutions, Inc.
Payment (Billing) Terms/ State Contract Number
Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address
Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO )
PO Amount must be equal to or greater than Order Total
Non-Editable Format (Word/ Excel templates cannot be accepted) Tax Exemption Status
Signatures (As required)
NOTE: When an email order is submitted a confirmation is sent from Motorola AutoNotify referencing a case number.
Once checklist is complete, order still must go through Order Validation/Credit Approval